HomeMy WebLinkAboutAgenda_CVB_03.12.2020Notice of Meeting for the
Conv ention and Visitors B ureau Adv isory B oard
of the City of Georgetown
March 12, 2020 at 8:30 AM
at Georgetown Visitor Center, 103 W. 7th Street, Georgetown, T X
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A Welcome/C all to o rd er – Karen S o effker, C VB Bo ard C hair
B Disc ussio n and p o s s ib le ac tion regard ing ap p ro val o f the F eb ruary 6, 2020 minutes – Karen S oeffker,
C VB Board C hair
C Bo ard memb er introductio ns - Karen S o effker, C V B Board C hair
D Disc ussio n and p o s s ib le ac tion regard ing the no minatio n and electio n of Board Vic e-C hair and S ecretary-
Karen S oeffker, C VB Board C hair
E Disc ussio n and p o s s ib le ac tion regard ing b o ard meeting time, d ay, and loc ation- Karen S oeffker, C VB
Bo ard C hair
F Disc ussio n and p o s s ib le ac tion to approve a Hotel O cc upancy Tax R eimburs ement G rant for the Texas
Bach F estival – C ari Miller, To urism Manager
G D iscussion and possible action to approve a H otel O ccupancy Tax Reimbursement G rant for the U I L S tate
S occer Tournament – C ari M iller, Tourism M anager
H G HS Men’s and Wo men’s Annual G o vernor ’s C up S oc cer Tournament Hotel O cc upancy Tax G rant
F ollow-up R eport P resentatio n - C ari Miller, To urism Manager
I Jac k F ros t Bas ketb all To urnament Hotel O c c up anc y Tax G rant F ollow-up R eport P resentatio n - C ari
Miller, Touris m Manager
J Disc ussio n and p o s s ib le ac tion to approve a Trans p o rtatio n G rant fo r the Jud icial C o mmis s io n o n Mental
Health C onferenc e – C ari Miller, To urism Manager
K Disc ussio n and p o s s ib le ac tion to approve a Trans p o rtatio n G rant fo r the R egio n 13 Educatio n S ervic e
C enter C onferenc e – C ari Miller, To urism Manager
L Disc ussio n and p o s s ib le ac tion to approve a Trans p o rtatio n G rant fo r Dell C orporatio n Meeting – C ari
Miller, Touris m Manager
M Disc ussio n and p o s s ib le ac tion to approve a Trans p o rtatio n G rant fo r Q 2 Banking C onferenc e – C ari
Miller, Touris m Manager
N Disc ussio n and p o s s ib le ac tion to approve a Trans p o rtatio n G rant fo r Illuminate Educatio n C o nferenc e –
C ari Miller, To uris m Manager
O Disc ussio n and p o s s ib le ac tion to approve a Trans p o rtatio n G rant fo r S o uthern Bap tists of Texas
Page 1 of 22
C onferenc e – C ari Miller, Touris m Manager
P Disc ussio n and p o s s ib le ac tion regard ing the 2020 R ed P oppy F estival - C ari Miller, To urism Manager
Q Disc ussio n and p o s s ib le ac tion regard ing ad vertis ing and media exposure and d ates o f up coming events -
C ari Miller, To uris m Manager
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 2 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Welc o me/C all to order – Karen S oeffker, C VB Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 3 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n regarding approval of the F ebruary 6, 2020 minutes – Karen S o effker,
C VB Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
AT TAC H ME N T S:
D escription Type
February 6, 2020 Minutes Backup Material
Page 4 of 22
2/6/2020
Minutes of Meeting of the
Convention & Visitor Bureau Board
City of Georgetown, Texas
February 6, 2020
The mission of the Georgetown Convention and Visitors Bureau is to increase the economic impact on
Georgetown by promoting the community as a tourist and meeting destination.
MEMBERS PRESENT: Stephanie Blanck, Rachel Cummins, Christy Fisher, Rita Healy,
Daniel Orozco, Karen Soeffker, Jim Wilson
MEMBERS ABSENT: None
STAFF PRESENT: Cari Miller, Marie Woodard
GUEST: Cindy Weigand, David Giese
Chair Healy called the meeting to order 8:37 a.m.
Legislative Regular Session
1 Discussion and possible action regarding approval of the January 9, 2020 minutes - Rita
Healy, CVB Board Chair
Motion by Wilson, second by Cummins to approve the January 9, 2020 minutes.
Approved 5-0 (Blanck and Orozco abstain - were in not in attendance at January meeting)
2. Fall 2019 Texas Masters Pickleball Tournament Hotel Occupancy Tax Reimbursement Grant
Follow–Up report Presentation- Cari Miller, Tourism Manager
Item pulled agenda
3. Discussion and possible action to approve Hotel Occupancy Tax Reimbursement Grant
Spring 2020 Texas Masters Pickleball Tournament - Cari Miller, Tourism Manager
Item pulled agenda
4. Discussion and possible action to approve Hotel Occupancy Tax Reimbursement Grant for
the Georgetown Film Festival and Conference - Cari Miller, Tourism Manager
Weigand specifically spoke to the advertising across the state, region, and locally which
included print, film, videos, radio, speaking engagements, social media and the Austin Film
Festival. This is the first time Georgetown Film Festival and Conference has requested a
grant.
Motion by Cummins, second by Orozco to award $1,000 to the Georgetown Film Festival
and Conference.
Approved 7-0
Page 5 of 22
2/6/2020
5. Discussion and possible action to approve a Transportation Grant application for the Texas
Health and Human Services Commission- Cari Miller, Tourism Manager and Marie
Woodard - Group Sales and Servicing Coordinator
Woodard presented the grant application. The funds will be used for transportation around
Georgetown from the Sheraton.
Motion by Fisher, second by Cummins to approve the grant application for a maximum
reimbursement of $2,500.
Approved 6-0 (Healy abstained)
6. Discussion and possible action regarding advertising and media exposure and dates of
upcoming events - Cari Miller, Tourism Manager
• HOT revenue is up 12.5% since this time last year
• Karen Soeffker has been appointed by the Mayor to be the Chair for the next year
• Rita Healy is rolling off the board
• Blake Triplet will be joining the board
• March 12th will be the next meeting
7. Discussion and possible action to develop and approve a Destination Vision Statement - Cari
Miller, Tourism Manager
Following a lengthy discussion, the following motion was made.
Motion by Blanck, second by Cummins to approve "The Most Welcoming Texas Destination
Creating Memorable Experiences for Everyone" as the Georgetown Destination Vision
Statement.
Approved 7-0
Adjournment
Motion by Orozco, second by Blanck to adjourn the meeting at 9:51 a.m.
Approved 7-0
_________________________________________
Rita Healy, Chair
_________________________________________
Stephanie Blanck, Secretary
Page 6 of 22
2/6/2020
_____________________________________
Cari Miller, Tourism Manager
________________
Date
Page 7 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Board member intro d uc tions - Karen S o effker, C VB Bo ard C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 8 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n regarding the nomination and elec tion of Bo ard Vice-C hair and S ec retary-
Karen S o effker, C VB Bo ard C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 9 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n regarding board meeting time, day, and loc atio n- Karen S o effker, C VB
Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 10 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Ho tel O c cup anc y Tax R eimb urs ement G rant fo r the Texas
Bac h F es tival – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 11 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
D iscussion and possible action to approve a H otel O ccupancy Tax R eimbursement G rant for the U I L State
S occer Tournament – C ari M iller, Tourism M anager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 12 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
G HS Men’s and Women’s Annual G overno r ’s C up S o cc er To urnament Ho tel O c cup anc y Tax G rant
F o llo w-up R ep o rt P res entation - C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 13 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Jack F rost Bas ketball Tournament Ho tel O c c upancy Tax G rant F o llo w-up R ep o rt P res entation - C ari
Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 14 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Trans portation G rant for the Judic ial C ommission on Mental
Health C onferenc e – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 15 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Trans portation G rant for the R egion 13 Ed uc ation S ervice
C enter C onferenc e – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 16 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Trans portation G rant for Dell C o rp o ration Meeting – C ari
Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 17 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Trans portation G rant for Q 2 Banking C o nference – C ari
Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 18 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Trans portation G rant for Illuminate Ed uc ation C onferenc e –
C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 19 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n to ap p ro ve a Trans portation G rant for S outhern Baptis ts o f Texas
C o nference – C ari Miller, To urism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 20 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n regarding the 2020 R ed P o p p y F es tival - C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 21 of 22
City of Georgetown, Texas
Convention and Visitors Bureau
March 12, 2020
S UB J E C T:
Dis cus s io n and pos s ible actio n regarding advertis ing and med ia exp o s ure and dates of upc o ming events -
C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 22 of 22
