HomeMy WebLinkAboutAgenda_CVB_04.13.2021Notice of Meeting for the
Conv ention and Visitors Bureau Adv isory Board
of the City of Georgetown
April 13, 2021 at 8:30 AM
at Virtual
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Consiste nt with Gover nor Gr eg A bbott’s suspension of var ious provisions of
the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to
r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town
Advisor y B oar d mee tings will be held vir tually. P ublic c omment will be
allowed via telec onfer ence ; no one will be allowed to appear in pe rson.
To par tic ipate, please copy and paste the following we blink into your
browse r:
https://geor getowntx.zoom.us/j/94840911052?
pwd=c0 J 3 Y 2 V ZM G F 4bkx D Z S9 B N G NmL zB hQ T09
M e eting I D: 948 4091 1052
P assc ode : 936340
Dial toll fre e: 833 548 0276 U S To ll-free, 833 548 0282 U S To ll-free
877 853 5257 U S Toll-fre e, 888 475 4499 U S To ll-free
M e eting I D: 948 4091 1052
P assc ode : 936340
Citizen comme nts are acc epted in thr ee differ ent for mats:
1 . S ubmit wr itte n c omments to c ari.miller @geor getown.or g by 5:00 p.m.
the day before the mee ting and the R e c or ding S ec re tary wi ll re ad your
c omments into the r ec ording during the item that is being discussed.
2 . L og onto the mee ting at the link above and “r aise your hand” during
the item
3. Use your home /mobile phone to call the toll-fre e numbe r
To join a Zoom mee ting, c li ck on the l ink pr ovi de d and join as an attende e.
You wil l be asked to e nte r your name and e mail addr ess (this is so we c an
ide ntify you whe n you are c all e d upon). To spe ak on an ite m, c li ck on the
“Raise your H and” opti on at the bottom of the Zoom me eting we bpage onc e
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that i tem has opened. Whe n you ar e cal le d upon by the R e cor di ng Se cr etar y,
your de vi ce wil l be re mote ly un-mute d by the Administr ator and you may
spe ak for thre e minute s. P l e ase state your name c le arl y, and whe n your time
is over, your de vice will be muted again.
Use of pr ofanity, thr eate ning language, slande rous r emarks or thr eats of
harm are not allowed and wil l re sult i n you be ing imme di atel y r emove d fr om
the mee ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Welcome/C all to order – Karen S oeffker, C VB Board C hair
B Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion – C ari Miller, Touris m Manager
C Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Air Methods
S LT Q uarterly Meeting (S eptember 20-22, 2021) – C ari Miller, Tourism Manager
D Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Texas
Inters cholas tic S wim C oac hes C onference (S eptember 2021) – C ari Miller, Tourism Manager
E Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Texas
Department of Agriculture G o T EXAN Expo (November 1-5, 2021) – C ari Miller, Touris m Manager
F Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Texas Military
Department C onferenc e (Augus t 27-29, 2021) – C ari Miller, Tourism Manager
G Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Texas Military
Department C onferenc e (March 23-27, 2022) – C ari Miller, Touris m Manager
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Welc ome/C all to order – Karen S oeffker, C VB Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and
how the public may address the C ommission – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Air Methods S LT
Q uarterly Meeting (S eptember 20-22, 2021) – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Texas
Intersc holastic S wim C oaches C onferenc e (S eptember 2021) – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Texas Department
of Agric ulture G o T EXAN Expo (November 1-5, 2021) – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Texas Military
Department C onference (August 27-29, 2021) – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
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Group Name:
Event Name:
Contact Name:
Phone:
Event Begin Date:Event End Date:
Host Hotel:Contact Name:
Contact Phone:Contact Email:
Overflow Hotel 1:Contact Name:
Contact Phone:Contact Email:
Overflow Hotel 2:Contact Name:
Contact Phone:Contact Email:
Estimated TOTAL
Room Nights Room Rate Total Room
Revenue City OCC Tax 7%
75% Room
Revenue Rebate
(rebate % below)
400 $102.00 $40,800.00 $2,856.00 $2,142.00
Amount Approved:Date:
Signature:
CLIENT INFORMATION
HOTEL CONFERENCE & MEETING GRANT - FUNDING QUALIFICATION FORM
Texas Military Department
Texas Military Department Confernce August 2021
$
Matt Verdugo
Email:
HOTEL INFORMATION
Sheraton
GRANT STATUS
08/27/2021 08/29/2021
ESTIMATED ROOM NIGHT IMPACT
GRANT JUSTIFICATION
Please provide brief description of request for funding
Offset Meeting Costs
Grant Amount
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Texas Military
Department C onference (Marc h 23-27, 2022) – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
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City of Georgetown, Texas
Convention and Visitors Bureau
April 13, 2021
S UB J E C T:
Adjournment
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
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