HomeMy WebLinkAboutAgenda_CVB_04.08.2021Notice of Meeting for the
Conv ention and Visitors Bureau Adv isory Board
of the City of Georgetown
April 8, 2021 at 8:30 AM
at Virtual
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
C onsistent with Gove rnor Gre g Abbott’s suspe nsion of various pr ovisions
of the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e,
to re duce the chanc e of C O V I D -19 transmission, all City of Geor getown
A dvisory B oard me etings will be he ld virtually. P ublic comme nt will be
allowe d via te le confe re nc e; no one will be allowe d to appe ar in per son.
To parti ci pate , please copy and paste the foll owi ng weblink i nto your
br owser :
https://geor getowntx.zoom.us/j/92045677822?
pwd=b D M 4 O G V 6dzV j Q 21i Y1c 3c Ggr S F pV dz09
M e eting I D: 920 4567 7822
P assc ode : 328017
O ne tap mobile
+13462487799,,92045677822#,,,,*328017# U S (H ouston)
+12532158782,,92045677822#,,,,*328017# U S (Tac oma)
Dial by your loc ation
+1 346 248 7799 U S (H ouston)
+1 253 215 8782 U S (Tac oma)
+1 669 900 6833 U S (San J ose)
+1 929 205 6099 U S (Ne w Yor k)
+1 301 715 8592 U S (Washington D C)
+1 312 626 6799 U S (Chic ago)
877 853 5257 U S Toll-fre e
888 475 4499 U S Toll-fre e
833 548 0276 U S Toll-fre e
833 548 0282 U S Toll-fre e
M e eting I D: 920 4567 7822
P assc ode : 328017
Page 1 of 30
F ind your loc al numbe r: https://geor getowntx.zoom.us/u/ablbdi N1pK
C itize n c omments ar e ac ce pte d in thre e diffe re nt formats:
1. S ubmit wr itte n c omments to c ari.miller @geor getown.or g by 5:00 p.m.
the day before the me eti ng and the R e c or ding Se c r e tar y wil l r e ad your
comme nts into the re cor ding dur ing the ite m that is be ing disc usse d.
2 . L og onto the me eti ng at the link above and “r aise your hand” during
the ite m
3. U se your home/mobile phone to c all the toll-fr ee number
To join a Zoom me eting, c li c k on the li nk provided and joi n as an attende e.
You wil l be asked to enter your name and e mail addre ss (this is so we c an
identify you whe n you ar e cal le d upon). To speak on an ite m, cl ic k on the
“R aise your H and” option at the bottom of the Zoom mee ting we bpage
onc e that i tem has ope ne d. Whe n you ar e c all ed upon by the Re cor ding
S ec re tary, your de vice will be re mote ly un-mute d by the Administr ator and
you may spe ak for thr ee minute s. P lease state your name clear ly, and whe n
your time is over, your de vice will be muted again.
Use of profani ty, thre atening language , slander ous r e mar ks or thr eats of
harm ar e not allowe d and wi ll re sult in you bei ng immediate ly r emove d
from the me eting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Welcome/C all to order – Karen S oeffker, C VB Board C hair
B Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion – C ari Miller, Touris m Manager
C Disc ussion and possible action regarding approval of the Marc h 11, 2021 – Karen S oeffker, C VB Board
C hair
D Disc ussion and possible action to approve a Hotel O cc upancy Tax R eimbursement G rant for the Texas
Bach F estival – C ari Miller, Touris m Manager
E Disc ussion and possible action to approve a Hotel O cc upancy Tax R eimbursement G rant for the UI L
S tate S occ er Tournament – C ari Miller, Tourism Manager
F Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Air Methods
S LT Q uarterly Meeting (S eptember 20-22, 2021) – C ari Miller, Tourism Manager
G Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Texas
Inters cholas tic S wim C oac hes C onference (S eptember 2021) – C ari Miller, Tourism Manager
H Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Aus tin R oundup
2021 – C ari Miller, Touris m Manager
I Disc ussion and possible action regarding advertis ing and media exposure and dates of upc oming events -
C ari Miller, Touris m Manager
Page 2 of 30
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 3 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Welc ome/C all to order – Karen S oeffker, C VB Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 4 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and
how the public may address the C ommission – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 5 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding approval of the March 11, 2021 – Karen S oeffker, C VB Board
C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 6 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel O c cupanc y Tax R eimburs ement G rant for the Texas
Bac h F es tival – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Texas Bach Fes tival Grant Application Backup Material
Page 7 of 30
Page 8 of 30
Page 9 of 30
Page 10 of 30
Page 11 of 30
Page 12 of 30
Page 13 of 30
Page 14 of 30
Page 15 of 30
Page 16 of 30
Page 17 of 30
Page 18 of 30
Page 19 of 30
Page 20 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel O c cupanc y Tax R eimburs ement G rant for the UI L
S tate S oc cer Tournament – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 21 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Air Methods S LT
Q uarterly Meeting (S eptember 20-22, 2021) – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax F unds are avaiable
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Air Methods Grant Application Backup Material
Page 22 of 30
Page 23 of 30
Page 24 of 30
Page 25 of 30
Page 26 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Texas
Intersc holastic S wim C oaches C onferenc e (S eptember 2021) – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax funds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 27 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Austin R oundup
2021 – C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax funds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 28 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding advertising and media expos ure and dates of upcoming events-
C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 29 of 30
City of Georgetown, Texas
Convention and Visitors Bureau
April 8, 2021
S UB J E C T:
Adjournment
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 30 of 30