HomeMy WebLinkAboutAgenda_CVB_06.10.2021Notice of Meeting for the
Conv ention and Visitors Bureau Adv isory Board
of the City of Georgetown
June 10, 2021 at 8:30 AM
at Georgetown City Hall, 808 Martin L uther K ing Jr Street,
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The C onvention & Visitors B ure au A dvisory B oard is now me eting in
pe rson. A quor um of the Conve ntion & Visitor s B ur eau Advisor y
B oar d will be in atte ndanc e at the City H all C ommunity Room, 808
M artin L uther K ing J r. S tre et. It is possible that one or mor e board
me mber s may attend via video Confe re nc e using the Zoom clie nt.
To allow for as much citizen par tic ipation as possible , citizen comme nts
are acc epted eithe r in per son or via the Zoom clie nt. F ac e masks ar e
encourage d. Use of pr ofanity, thr eate ning language, slande rous
re mar ks or thre ats of har m ar e not allowe d and will r esult in you being
imme diately re moved fr om the mee ting. If you have que stions or nee d
assistanc e, ple ase contact the Car i M iller at
car i.mille r@ge orge town.org or at 512-930-3585.
To par tic ipate vir tually, please c opy and paste the following we blink
into your br owser :
https://geor getowntx.zoom.us/j/98945005402?
pwd=anhM R F ovRnQ vL zNl TlhwdWhsR kl Q U T09
M e eting I D: 989 4500 5402
P asscode: 774276
O r by phone , 888-475-4499 U S Toll-fr ee , 833-548-0276 U S Toll-fr ee ,
833-548-0282 U S Toll-fr ee , or 877-853-5257 U S Toll-fre e
C itize n c omments ar e ac ce pte d in the following formats:
· Submit written comme nts to car i.mille r@ge orge town.org by 5
p.m. p.m. on the date of the mee ting and the R ec ording S ec re tary will
forward your comme nts to the boar d before the me eting.
· L og onto the mee ting at the link above and “r aise your hand”
dur ing the ite m, or attend the mee ting and sign-up to spe ak in-per son for an
item posted on the age nda.
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To join a Zoom mee ting, clic k on the link pr ovide d and join as an
attende e. You will be asked to enter your name and e mail addr ess (this
is so we c an ide ntify you when you ar e c alled upon). To spe ak on an
ite m, c lick on the “Raise your H and” option at the bottom of the Zoom
me eting webpage onc e that ite m has opened. Whe n you are calle d upon
by the Re cor ding Se cr etar y, your devic e will be r emotely un-muted by
the Administr ator and you may spe ak for thre e minute s. P lease state
your name c le arly, and whe n your time is ove r, your devic e will be
muted again.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Welcome/C all to order – Karen S oeffker, C VB Board C hair
B Disc ussion and possible action regarding approval of the April 8, 2021, April 13, 2021, and May 13, 2021
meeting minutes – Karen S oeffker, C VB Board C hair
C Disc ussion and possible recommendation to approve a three-year contrac t for spons ors hip of T he
Daytripper with C het G arner in the amount of $240,000- C ari Miller, Touris m Manager
D Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for the Texas
Assoc iation of the G ifted and Talented (Marc h 27-29, 2022) – C ari Miller, Tourism Manager
E S taff R eport
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Convention and Visitors Bureau
June 10, 2021
S UB J E C T:
Welc ome/C all to order – Karen S oeffker, C VB Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 3 of 14
City of Georgetown, Texas
Convention and Visitors Bureau
June 10, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding approval of the April 8, 2021, April 13, 2021, and May 13, 2021
meeting minutes – Karen S oeffker, C VB Board C hair
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 4 of 14
City of Georgetown, Texas
Convention and Visitors Bureau
June 10, 2021
S UB J E C T:
Dis cus s ion and pos s ible rec ommendation to approve a three-year c ontract for s ponsorship of T he
Daytripper with C het G arner in the amount of $240,000- C ari Miller, Tourism Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax funds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
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City of Georgetown, Texas
Convention and Visitors Bureau
June 10, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for the Texas Assoc iation
of the G ifted and Talented (March 27-29, 2022) – C ari Miller, Touris m Manager
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
Hotel O c cupanc y Tax funds are available
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
AT TAC H ME N T S:
Description Type
Grant Application Backup Material
Page 9 of 14
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City of Georgetown, Texas
Convention and Visitors Bureau
June 10, 2021
S UB J E C T:
S taff R eport
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
Page 13 of 14
City of Georgetown, Texas
Convention and Visitors Bureau
June 10, 2021
S UB J E C T:
Adjournment
IT E M S UMMARY:
N/A
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
C ari Miller, Tourism Manager
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