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Home My WebLink AboutAgenda_CVB_06.11.2020Notice of Meeting for the Conv ention and Visitors Bureau Adv isory Board of the City of Georgetown June 11, 2020 at 8:30 AM at F riends Room, 2nd F loor, Georgetown P ublic L ibrary, 402 W. 8th Street T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. P lease note that a quorum of the (Inser t B oar d/C ommission name he re ) may not all be pr esent at the same physic al location. Some membe rs may instead participate in this mee ting fr om one or mor e r emote locations in an e ffort to advance the public he alth goal of limiting fac e to face me etings and to contain the spr ead of C O V I D-19. In addition, ther e may be occ asions when the audio transmission may not be c le ar or may be inte rr upted. In those instanc es, the me eting will c ontinue so long as a quor um is still pr esent. With the Gover nor ’s O rder, all C ity B uildings ar e following these proc edur es: · M asks ar e r ec ommende d · P hysic al distanc ing; 6 fe et betwee n you and anyone not in your house hold · P rac tic e good hygiene and wash your hands · If any of these apply, do not visit: known c lose c ontac t with C O V I D -19 P er son, fe ve r gr eate r or equal to 100.0 de gre es F ahr enhe it, difficulty bre athing or shortness of br eath, cough, loss of taste or smell, sore thr oat, chills, he adac he , diarr he a or muscle pain. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A Welcome/C all to order – Karen S oeffker, C VB Board C hair B Disc ussion and possible action regarding approval of the Marc h 12, 2020 minutes – Karen S oeffker, C VB Board C hair C Disc ussion and possible action to approve a Trans portation G rant for the Judic ial C ommission on Mental Health C onference – C ari Miller, Tourism Manager D Disc ussion and possible action to approve a Trans portation G rant for Q 2 Banking C onference – C ari Miller, Tourism Manager Page 1 of 14 E Disc ussion and possible action regarding the Trans portation G rant P rogram - C ari Miller, Touris m Manager F Disc ussion and possible action regarding the 2020 P O P P toberfes t (R ed P oppy F estival) - C ari Miller, Tourism Manager G Disc ussion and possible action regarding advertis ing and media exposure and dates of upc oming events - C ari Miller, Touris m Manager Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 14 City of Georgetown, Texas Convention and Visitors Bureau June 11, 2020 S UB J E C T: Dis cus s ion and pos s ible ac tion regarding approval of the March 12, 2020 minutes – Karen S oeffker, C VB Board C hair IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller AT TAC H ME N T S: Description Type CVB Board Minutes 3-12-2020 Backup Material Page 3 of 14 3/12/2020 Minutes of Meeting of the Convention & Visitor Bureau Board City of Georgetown, Texas March 12, 2020 The mission of the Georgetown Convention and Visitors Bureau is to increase the economic impact on Georgetown by promoting the community as a tourist and meeting destination. MEMBERS PRESENT: Stephanie Blanck, Karen Soeffker, Blake Triplet, Jim Wilson MEMBERS ABSENT: Rachel Cummins, Christy Fisher, Daniel Orozco STAFF PRESENT: Cari Miller, Marie Woodard, Eric Lashley GUEST: Sam McCutchen, Tim Peters, Dwight Edman, Kathy Clifford- Grazinskas, Milton Van Dusen 1. Chair Soeffker called the meeting to order at 8:36 a.m. Legislative Regular Session 2. Discussion and possible action regarding approval of the February 6, 2020 minutes - Karen Soeffker, CVB Board Chair Motion by Soeffker, second by Wilson to approve the February 6, 2020 minutes. Approved 3-0. (Triplet abstained, he was not on the Board at that time) 3. Board Member Introductions - Karen Soeffker, CVB Board Chair Triplet was welcomed to the Board 4. Discussion and possible action regarding the nomination and election of Board Vice-Chair and Secretary - Karen Soeffker, CVB Board Chair Item pulled from agenda 5. Discussion and possible action regarding board meeting time, day, and location - Karen Soeffker, CVB Board Chair Item pulled from agenda 6. Discussion and possible action to approve Hotel Occupancy Tax Reimbursement Grant for the Texas Bach Festival - Cari Miller, Tourism Manager Edman and Grazinskas reviewed the packet submitted and answered questions. After discussion, the following motion was made. Motion by Blanck, second by Wilson to award $2,000 to the Texas Bach Festival Approved 4-0. Page 4 of 14 3/12/2020 7. Discussion and possible action to approve Hotel Occupancy Tax Reimbursement Grant for the UIL State Soccer Tournament - Cari Miller, Tourism Manager McCutchen and Peters reviewed the packet submitted, answered questions, and noted that UIL has approved for the State Tournament be in Georgetown through 2022. Following discussion, the following motion was made. Motion by Soeffker second by Triplet to award $2,500 to the U.I.L. State Tournament. Approved 4-0 8. GHS Men's and Women's Annual Governor Cup Soccer Tournament Hotel Occupancy Tax Reimbursement Grant Follow–Up report Presentation- Cari Miller, Tourism Manager Item pulled from agenda 9. Jack Frost Tournament Hotel Reimbursement Occupancy Tax Grant Follow–Up report Presentation- Cari Miller, Tourism Manager Van Dusen reviewed the follow-up report and answered questions. No action was taken. 10. Discussion and possible action to approve a Transportation Grant for the Judicial Commission on Mental Health Conference - Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing Coordinator Item pulled from the agenda. 11. Discussion and possible action to approve a Transportation Grant for the Region 13 Education Service Center Conference - Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing Coordinator Item pulled from the agenda. 12. Discussion and possible action to approve a Transportation Grant for the Dell Corporation Meeting - Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing Coordinator Item pulled from the agenda. 13. Discussion and possible action to approve a Transportation Grant for the Q2 Banking Conference - Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing Coordinator Item pulled from the agenda. 14. Discussion and possible action to approve a Transportation Grant for the Illuminate Education Conference - Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing Coordinator Item pulled from the agenda. Page 5 of 14 3/12/2020 15. Discussion and possible action to approve a Transportation Grant for the Southern Baptist Conference - Cari Miller, Tourism Manager and Marie Woodard, Group Sales and Servicing Coordinator Item pulled from the agenda. 16. Discussion and possible action regarding the 2020 Poppy Festival - Cari Miller, Tourism Manager and Eric Lashley Due to the COVID-19 pandemic, there are a great number of unknowns. City management will be will meet on March 13, 2020 to discuss rescheduling the Festival. 17. Discussion and possible action regarding advertising and media exposure and dates of upcoming events - Cari Miller, Tourism Manager Packet reviewed and discussion. Marie Woodard announced to the Board her resignation from the Georgetown CVB. No action was taken. Adjournment Motion by Soeffker, second by Wilson to adjourn the meeting at 9:47 a.m. Approved 4-0. Page 6 of 14 City of Georgetown, Texas Convention and Visitors Bureau June 11, 2020 S UB J E C T: Dis cus s ion and pos s ible ac tion to approve a Transportation G rant for the Judicial C ommis s ion on Mental Health C onferenc e – C ari Miller, Touris m Manager IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller AT TAC H ME N T S: Description Type Judicial Commis s ion on Mental Health Transportation Grant Application Backup Material Page 7 of 14 Page 8 of 14 Page 9 of 14 Page 10 of 14 Page 11 of 14 Page 12 of 14 City of Georgetown, Texas Convention and Visitors Bureau June 11, 2020 S UB J E C T: Dis cus s ion and pos s ible ac tion to approve a Transportation G rant for Q 2 Banking C onferenc e – C ari Miller, Touris m Manager IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller Page 13 of 14 City of Georgetown, Texas Convention and Visitors Bureau June 11, 2020 S UB J E C T: IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller Page 14 of 14