HomeMy WebLinkAboutAgenda_DTPG_11.15.2019Notice of Meeting for the
Downtown P arking Garage Stakeholder Steering Committee
of the City of Georgetown
Nov ember 15, 2019 at 3:00 P M
at City Hall Community Room located at 808 Martin L uther K ing Jr Street
Georgetown, T X
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
L egislativ e Regular Agenda
A O verview of the O pen Meetings Ac t and P ublic Information Ac t - R obyn Densmore, C ity S ecretary
B Approval of the Downto wn P arking G arage S takeho ld er S teering C o mmittee Meeting minutes from the
S eptember 17, 2019 meeting – Danella Elliott, C ommittee Liais on
C P rovide an update on the Downtown P arking G arage S urvey – Jac kson Daly, As s is tant to the C ity
Manager
D P rovide an update on the design cons truction contrac t and project timeline – Eric Johnson, C I P Manager
E P ublic outreach and input – next s teps – Laurie Brewer, Assistant C ity Manager
F Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 1 of 52
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
November 15, 2019
S UB J E C T:
O verview of the O pen Meetings Act and P ublic Information Act - R obyn Dens more, C ity S ec retary
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
R obyn Dens more, C ity S ec retary
Page 2 of 52
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
November 15, 2019
S UB J E C T:
Approval of the Downto wn P arking G arage S takeholder S teering C o mmittee Meeting minutes fro m the
S eptember 17, 2019 meeting – Danella Elliott, C ommittee Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Danella Elliott, C ommittee Liaison
AT TAC H ME N T S:
Description Type
9.17.19 DTPGSC Minutes Backup Material
Page 3 of 52
Minutes of Meeting of the
Downtown Parking Garage Stakeholder Steering Committee Meeting
City of Georgetown, Texas
September 17, 2019
The Downtown Parking Garage Stakeholder Steering Committee met on Tuesday, September 17, 2019
at 3:00 PM in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting
date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr Street for additional information;
TTY users route through Relay Texas at 711.
Board Members Present: City Staff Present:
Michael Walton, Co-Chair
Linda McCalla, Co-Chair
Mickie Ross
Scott Firth
Larry Olson
Shawn Hood
Kay Briggs
Laurie Brewer, Assistant City Manager
Wayne Reed, Assistant City Manager
Sofia Nelson, Planning Director
Eric Johnson, CIP Manager
Danella Elliott, Executive Assistant
Kim McAuliffe, Downtown Development Manager
Jackson Daly, Assistant to the City Manager
Cari Miller, Tourism/CVB Manager
Eric Lashley, Library Director
Eric Nuner, Parks & Rec Asst Director
Trish Long, Facilities Superintendent
Keith Hutchinson, Communications Manager
Board Members Absent:
Chris Damon
Others present:
Legislative Regular Agenda
Michael Walton, Chair, called the meeting to order at 3:01 p.m.
1. Approval of the Downtown Parking Garage Stakeholder Steering Committee Meeting
minutes from the August 12, 2019 meeting – Danella Elliott – Committee Liaison
Motion to approve minutes by Linda McCalla; second by Scott Firth. Approved 7-0. Chris Damon
absent.
2. Provide an update from the September 10, 2019 City Council Workshop presentation –
Laurie Brewer, Assistant City Manager and Michael Walton, Committee Co-Chair
Michael reminded everyone that in addition to participating on this committee, they are also
supposed to be a connector to citizens or public that have comments, and relay status and
information to those citizens. Someone reached out to Michael and presented an idea of putting a
greenhouse on the entire top floor of the parking garage. Michael asked the citizen to present more
detail, which he will receive later. We will e-mail his idea out to committee and discuss, if decided,
at a future meeting.
Page 4 of 52
Michael provided an overview of the Council presentation on September 10th. He said that Linda,
Mickie, Scott were also present. Overall, it went as expected. Laurie and Sofia’s presentations
were great. Michael presented a summary of each of the previous 3 meetings. He put 3 questions
on the screen for Council to respond:
1. Choosing an alternate location: Everyone except Rachael felt the location was not up for
discussion, and it was not part of the committee’s initiative. At the current time, with current
funds and the current feeling, this was specified as the location. Rachael did quantify her
statement and said that she felt that there were some recommendations in the parking study that
had not been considered, and said that staff might possibly consider those options, (i.e., if there
was more money, time, etc in the future, maybe another location was possible);
2. Size: Everyone agreed that the size was fine, as long as we are maximizing the number of
parking spots with the best use of space within the budget;
3. Retail: Steve seemed more intrigued than the others; Valerie leaned toward more display cases
instead of actual retail spots, but everyone seemed to be on board to engage the bottom level
with some type of retail space or something similar if it did not take away from parking spots.
Tommy was ok with it, but he definitely does not want the City to be a landlord. Michael said
that he felt that it was positive and that all (except Kevin) were on board with some type of
ground level engagement but were not in favor of doing this at the sacrifice of parking spaces.
Top 3 goals for project: Parking and more parking, making sure it fits the architectural integrity,
reflects downtown and is welcoming, but the main consensus was to have a net increase in the
number of parking spaces.
Expectations of the committee: They are ready to get it done and feel it should not wait. Valerie
mentioned that she felt the committee was the “pre-HARC” and “pre-Council” group. Mike
Triggs said that he would like the committee to address security considerations. Discussion
followed on what that might mean.
Michael said that he believes the committee should keep doing what it has been, and engaging with
Sofia on the input and outreach efforts.
David Morgan expressed his appreciation to the committee. He said that the impact of this project
is significant and we definitely want to get the maximum value with it not taking away from the
integrity of the downtown. He reiterated that Council said that the form (in terms of scaling and
height) are not as critical as the net new spaces. The number of spaces that Kevin stated was 150
spaces, and nobody disagreed with that. Steve Fought was consistent saying that the current form
was good; Tommy said that the challenge of the group is to get the maximum number of spaces.
David wanted to make sure that there wasn’t any misunderstanding on Council’s expectations, and
it was specifically stated that the number needed was 150 net new spaces.
Scott said that Laurie’s presentation to Council told a story, and he appreciated that. He said that
one of the main drivers, in addition to growth, for constructing the parking garage in this location
is the ability to use the Downtown TIRZ funding, and this should be highlighted and emphasized
in the outreach and education. Larry emphasized the need to really concentrate on the handicap
accessibility, and Laurie suggested that we should try to exceed basic ADA requirements.
Page 5 of 52
3. Discussion and possible action on receiving additional feedback an finalizing the Engagement
Plan Process – Sofia Nelson, Planning Director
Sofia went over her presentation and outreach and education information. She asked the committee
if she had captured all of their suggestions and asked for feedback. She asked members, as
ambassadors, to volunteer and agree to take the lead on selected engagement methods, groups, etc.
Scott mentioned including visual examples of conceptual pictures for streetscape, mass and scale,
retail, finishes, materials, etc. for the survey. Sofia said those ideas were captured in the notes and
would be incorporated into the survey. It will be structured for giving options vs. giving feedback.
Discussion followed on including retail space, and how it might compete with current retailers on
the square. Michael noted there were really four deliveries regarding suggestions for retail:
1) no retail, 2) display cases, 3) storefronts, 4) kiosks, and all could be offered as options. Larry
noted that according to Council, consensus was that they are not opposed to retail as long as it does
not take parking spots away, but including retail would most likely be at the expense of parking
spots, and almost rule retail out.
Sofia gathered the list and thanked everyone for their willingness to act as ambassadors (member
ambassador list attached). The survey will be completed by the end of October and the target date
for completion of the outreach/education portion is the end of November. Then the committee will
make recommendations to Council.
4. Provide an update on parking initiatives – Laurie Brewer, Assistant City Manager
Laurie gave a quick synopsis of everything that had been done to date with the Parking Study
recommendations (list is attached). Laurie mentioned that 14 additional head in parking spots will
be created at Blue Hole by the drainage pond. Laurie and Sofia also clarified the question that there
will be no new parking spots created for the new Palace Theater at 2nd and Rock.
5. Provide an update on design construction contract and timeline for construction of the
Downtown Parking Garage – Eric Johnson, CIP Manager
Eric reminded everyone of the funding sources for the parking garage: one-half of the $5 million
budget comes from the TIRZ, and the other half from Certificate of Obligation bonds. The current
Opinion of Probable Cost (OPC) is $5.4 million, through the initial phase. Based on public input
and current budget, Eric will provide recommendations to get the cost estimate closer to the actual
budget. He noted that we will take a little step back in the schematic design and consider public
input on aesthetics, size and massing, art opportunities, streetscaping, and street level activation.
The Legal department feels that instead of issuing another RFP, the work already done with WGI
makes them uniquely qualified and they could make an immediate impact.
The estimated timeline is:
• Design
o 24 weeks
• HARC/Site/Building Plan Review
o 18 weeks
• Bidding and Award
o 10 weeks
• Construction
o 1 year
• Public able to park in the garage
o Estimated December 2021
Page 6 of 52
The internal team will meet and come up with reasonable expectations regarding the timeline for the
survey and outreach materials. Staff feels they can come up with a simple but effective survey that will
capture all relevant information the committee would like included and have it available for distribution
by October 1st for National Night Out.
The target date range for the next meeting is first to mid-November. Information will be sent via e-
mail.
The meeting adjourned at 4:25 p.m.
__________________________________
Michael Walton Linda McCalla
Board Co-Chair Board Co-Chair
_____
Date
Page 7 of 52
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
November 15, 2019
S UB J E C T:
P rovide an update on the Downtown P arking G arage S urvey – Jacks on Daly, Assistant to the C ity
Manager
IT E M S UMMARY:
We will provide an update and results on the Downtown P arking G arage S urvey.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jacks on Daly, Assistant to the C ity Manager
AT TAC H ME N T S:
Description Type
Survey Summary Backup Material
Survey Res ults Backup Material
Page 8 of 52
T H I S
T r a d i t i o n a l
F i r s t -f l o o r r e t a i l o r d i s p l a y s
F u l l F a ç a d e
B r i c k a n d g l a s s
G r e e n w a l l s o r p l a n t e r s
L a n d s c a p i n g
T r a d i t i o n a l m a t e r i a l s
“F i t , b l e n d , h i s t o r i c ”
N O T T H A T
DOWNTOWN
PARKING
GARAGE
S u r v e y
1 ,3 7 5 R E S P O N S E S
1 ,1 9 2 C O M M E N T S
Traditional - 185 mentions
Square - 91 mentons
Modern - 91 mentions
(includes "not modern")
Historic - 75 mentions
Blend - 52 mentions
Fits - 50 mentions
M o d e r n
P l a i n c o n c r e t e
A r t i s t i c l i g h t i n g
M u r a l s
A r t p a n e l s
B a n n e r s
M o d e r n m a t e r i a l s
Page 9 of 52
Powered by
Downtown Georgetown
Parking Garage
Friday, November 15, 2019
Page 10 of 52
Powered by
Date Created: Tuesday, September 24, 2019
1375
Total Responses
Complete Responses: 1262
Page 11 of 52
Powered by
Q1: Steel mesh screening with brick accent
Answered: 1,357 Skipped: 18
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Powered by
Q1: Steel mesh screening with brick accent
Answered: 1,357 Skipped: 18
25.72 net positive
Page 13 of 52
Powered by
Q2: Full facade
Answered: 1,355 Skipped: 20
Page 14 of 52
Powered by
Q2: Full facade
Answered: 1,355 Skipped: 20
69.15 net positive
Page 15 of 52
Powered by
Q3: Art panels or banners
Answered: 1,359 Skipped: 16
Page 16 of 52
Powered by
Q3: Art panels or banners
Answered: 1,359 Skipped: 16
29.73 net positive
Page 17 of 52
Powered by
Q4: Green wall or planters
Answered: 1,356 Skipped: 19
Page 18 of 52
Powered by
Q4: Green wall or planters
Answered: 1,356 Skipped: 19
54.35 net positive
Page 19 of 52
Powered by
Q5: Brick and glass
Answered: 1,360 Skipped: 15
Page 20 of 52
Powered by
Q5: Brick and glass
Answered: 1,360 Skipped: 15
63.9 net positive
Page 21 of 52
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Q6: Mural
Answered: 1,362 Skipped: 13
Page 22 of 52
Powered by
Q6: Mural
Answered: 1,362 Skipped: 13
26.07 net positive
Page 23 of 52
Powered by
Q7: Traditional concrete
Answered: 1,365 Skipped: 10
Page 24 of 52
Powered by
Q7: Traditional concrete
Answered: 1,365 Skipped: 10
20.66 net positive
Page 25 of 52
Powered by
Q8: First-floor retail or displays
Answered: 1,360 Skipped: 15
Page 26 of 52
Powered by
Q8: First-floor retail or displays
Answered: 1,360 Skipped: 15
78.38 net positive
Page 27 of 52
Powered by
Q9: Panel screens
Answered: 1,361 Skipped: 14
Page 28 of 52
Powered by
Q9: Panel screens
Answered: 1,361 Skipped: 14
33.36 net positive
Page 29 of 52
Powered by
Q10: Modern
Answered: 1,364 Skipped: 11
Page 30 of 52
Powered by
Q10: Modern
Answered: 1,364 Skipped: 11
11.37 net positive
Page 31 of 52
Powered by
Q11: Artistic Lighting
Answered: 1,366 Skipped: 9
Page 32 of 52
Powered by
Q11: Artistic Lighting
Answered: 1,366 Skipped: 9
22.03 net positive
Page 33 of 52
Powered by
First-floor retail or displays 78.38
Full Façade 69.15
Brick and glass 63.9
Green walls or planters 54.35
Panel Screens 33.36
Art panels or banners 29.73
Mural 26.07
Steel mesh screening with brick accent 25.72
Artistic Lighting 22.03
Traditional Concrete 20.66
Modern 11.37
Page 34 of 52
Powered by
Q12: Please provide feedback on these possible design elements
Answered: 1,342 Skipped: 33
Page 35 of 52
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Q12: Please provide feedback on these possible design elements
Answered: 1,342 Skipped: 33
Page 36 of 52
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Page 37 of 52
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
November 15, 2019
S UB J E C T:
P rovide an update on the des ign c onstruc tion c ontract and projec t timeline – Eric Johns on, C I P Manager
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Johns on, C I P Manager
AT TAC H ME N T S:
Description Type
WGI Proposal Backup Material
Pres entation - Timeline Pres entation
Page 38 of 52
3211 Internet Blvd., Suite 220, Frisco, TX 75034 | 469.777.5140 | WGInc.com/parking
September 24, 2019 (Revision 1)
Mr. Eric Johnson
Capital Improvement Projects Manager
City of Georgetown Eric.Johnson@georgetown.org
113 E. 8th Street
Georgetown, TX 78626
Re: 7th & Main Parking Structure
Proposal for Professional Design Services
Design Development through Construction Administration Phase Services
Wantman Group, Inc. (WGI) Proposal # P1-19-535
Dear Eric:
WGI is pleased to present this design services proposal and agreement in response to your request for the planned
7th & Main Parking Structure in Downtown Georgetown. We have enjoyed our continual collaboration with the City
of Georgetown since 2015 when we were selected to provide engineering and parking consulting services for a
parking structure in Downtown Georgetown. In December 2018 we completed a Schematic Design package for the
referenced parking structure project. We understand that the City of Georgetown is now ready to move forward with
the remaining phases of the project and has requested our proposal for design services related to the Design
Development phase through Construction Administration phase. We appreciate this opportunity to continue
working with the City and the Community in Georgetown.
PROJECT UNDERSTANDING AND GENERAL REQUIREMENTS
A. Project Owner: The City of Georgetown (The City)
B. Project name: 7th Street and Main Street Parking
Garage
C. Project site location: Intersection of Main Street and
6th Street in Georgetown, TX
D. In general, the proposed new parking garage
requirements are as follows:
1. Total of 4 levels above ground: One slab-on-
grade level and three supported floor levels
2. Parking garage capacity: Approximately 215
parking spaces
3. Standard parking space dimensions: 9’-0” wide
x 18’-0” long
4. The parking garage approximate footprint dimensions are 170’-0” in the east-west direction by 126’-0” in
the north-south direction.
5. Anticipated floor-to-floor height to accommodate ADA Van spaces: 11’-4” minimum
6. Open parking structure meeting the requirements of IBC Section 406.5 for natural ventilation (no
mechanical ventilation or automatic fire sprinkler system are anticipated).
7. Structural system: Cast-in-place post-tensioned concrete.
8. Anticipated vertical circulation systems: Two (2) stairways and one (1) elevator are currently anticipated
9. Free access is anticipated at this time (no parking access and revenue control system will be required at
this time). The design will make provisions for the installation of a concrete island at the vehicular entry/exit
with empty conduit in case the City decides to provide access controls in the future.
Page 39 of 52
Page 2 of 4
Eric Johnson, City of Georgetown
7th St. & Main St. Parking Structure
Proposal #P1-19-535 | September 24, 2019 Rev. 1
E. Design drawings are to be produced using Revit (BIM) or AutoCAD software.
PROPOSED DESIGN TEAM
WGI’s role and detailed scope of services is defined below and in the attached Exhibit A. Our proposed project
team and corresponding roles is as follows:
WGI
Prime Consultant
Structural Engineer
Parking Consultant / Functional Designer
Landscape Architecture
Electrical Engineer
Mechanical/Plumbing Engineer
Teig Architectural Group (subconsultant to WGI)
Architect
Steger Bizzell (subconsultant to WGI)
Site/Civil Engineering
Other Consultants Retained the City of Georgetown (Owner) Under a Separate Contract
Land Surveying Services
Geotechnical Investigations and Engineering Services: The City has retained Terracon for these services.
Environmental Assessment
Clarifications and Services Not Currently Included
Community Outreach Meetings: We understand that the City would like WGI to participate in two (2)
community outreach meetings that would be facilitated by the City. WGI’s role in these meetings would be
to provide technical/design support to the City and answer any design questions from the public.
Water Pollution Abatement Plan (included): The project site is located in the Edwards Aquifer Recharge
Zone and is subject to the rules for development as established by the Texas Commission on Environmental
Quality (TCEQ) and the City of Georgetown’s Water Quality regulations. We will prepare and submit a
TCEQ application for Water Pollution Abatement Plan approval. However, TCEQ submittal fees are not
included in our proposal.
Special Inspections and Construction Testing (not included): These services are typically retained by the
Owner and are procured just prior to construction once design documents have been prepared. We can
assist the City of Georgetown in procuring these services at a later date.
Adjacent New Retail/Office Building Design Services (not included): We understand that a planned
adjacent two-story building, with frontage along 7th Street, will be designed by others (Developer Team).
We will coordinate access design from the parking garage to the adjacent new building with the Developer
Team. Our proposal does not include design services related to the planned two-story building.
Texas Accessibility Standard Review Services (not included). Our design documents will be developed
for accessibility (ADA) compliance. However, we anticipate that accessibility review will be performed by a
separate consultant retained directly by the City (Owner).
Traffic Engineering Services (not included): The City’s Unified Development Code (UDC) requires a Traffic
Impact Analysis when the proposed development generates traffic in excess of 2,000 average daily trips
(UDC Sec. 12.09.030). Currently, we do not anticipate the new parking garage to generate more than 2,000
daily trips.
Geologic Assessment (not included): A geologic assessment will be required to confirm whether or not a
natural cave/spring/occupied site exists on the property or within 300 meters of the property. This
assessment is not included in our proposed scope of services. We can assist the City in contracting with a
firm that can provide such service.
Page 40 of 52
Page 3 of 4
Eric Johnson, City of Georgetown
7th St. & Main St. Parking Structure
Proposal #P1-19-535 | September 24, 2019 Rev. 1
Parksmart (Sustainable Design) Certification is not included.
Other Fees or Services Not Included
Property platting (preliminary/final/amended/re-plat)
Dry utilities design (phone, cable, gas, electric)
Plans for off-site utility extensions/improvements
Governmental review or inspection fees
Easement descriptions or existing easement abandonments/license to encroach
Re-zoning/variance/waiver requests
ANTICIPATED PROJECT APPROACH & BASE SCOPE OF SERVICES
WGI’s proposed scope of services is provided in the attached Exhibit A.
ANTICIPATED PROJECT SCHEDULE
The anticipated project milestone durations are as follows:
Design Development: 8 weeks
Construction Documents: 8 weeks
Bidding and Award: 6 weeks
Construction: 10 months (subject to Contractor’s proposed schedule)
Anticipated Meetings & Site Visits – The maximum number of anticipated meetings and site visits for the
proposed basic services are summarized in the table below. WGI can attend additional meetings and perform
additional site visits as an additional service.
Project Phase / Task
Meetings/Site Visits
Included in Base
Services
Project
Management
Meetings
Community Outreach & Stakeholder Meetings (Facilitated by the City) 4
Meeting with Historic and Architectural Review Commission (HARC) 1
City Council Meetings 2
Meeting with City’s P&Z 1
Preapplication Meeting 1
Total Project Management Meetings 9 Meetings
Design &
Bidding
Meetings
Design Development Phase 2
Construction Documents Phase 2
Bidding and Negotiation Phase 1
Total Design Meetings 5 meetings
Construction
Site Visits
Construction Administration Phase
Preconstruction Meetings 2
Periodic Site Visits/Construction Progress Meetings 8
Punch List Visits 2
Total Site Visits 12 Visits
Page 41 of 52
Page 4 of 4
Eric Johnson, City of Georgetown
7th St. & Main St. Parking Structure
Proposal #P1-19-535 | September 24, 2019 Rev. 1
BASE SCOPE OF SERVICES FEE SUMMARY
We propose to provide professional services for the referenced project as described in this proposal on a lump sum
amount basis as shown in the table below.
Project Phase Lump Sum Amount
Project Management Meetings $45,000
Design Development $74,500
Construction Documents $141,000
Bidding $8,500
Construction Administration $79,000
TOTAL $348,000
OPTIONAL SCOPE OF SERVICES
As an optional service, we propose to attend and lead two public outreach meetings. Our proposed scope
of services for this optional task would include the following:
· Prepare an agenda
· Prepare presentation
· Lead and moderate the meeting
· Provide a meeting summary memo
· Cost for this option would be $6,500 per meeting for two WGI employees attending the meeting
ADDITIONAL SERVICES
We propose to attend additional meetings or site visits in Georgetown as an additional service for a lump sum of
$1,800 for each additional meeting or site visit (for one person attending). Other additional services, when
authorized in writing, will be invoiced on a mutually agreed lump sum fee.
TERMS AND CONDITIONS
We understand that the City will provide a standard Agreement Between Owner and Project Engineer for our review.
We appreciate the opportunity to continue serving the City of Georgetown. Please contact us if you have any
questions.
Sincerely,
Wantman Group, Inc. (WGI)
Fabio Serrato, PE
Manager – Parking Solutions
CC: Jeff Hanson, WGI
Attachments: Exhibit A – Proposed Scope of Services
Page 42 of 52
Page 1 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
DESIGN DEVELOPMENT THROUGH CONSTRUCTION ADMINISTRATION
A. Design Phases
1. Chair and document periodic design coordination meetings in Georgetown, or via telephone and/or web
conference. Number of in-person meetings are presented in our letter proposal.
2. Update parking structure layout to finalize the following:
a. Relationship of the structure to peripheral street system, adjacent buildings, and anticipated user
destinations.
b. Location and size of vehicle entrance and exit.
c. Vehicular and pedestrian flow, both internal and external to the facility.
d. Location of stair/elevator towers.
e. Pedestrian access.
f. Parking space layouts.
g. Vehicle ramping system.
3. Prepare parking space layout drawings, and signage/graphics detailing and specifications.
a. Develop tier plans, including parking space layouts, stair/elevator locations,
storage/electrical/mechanical rooms, sign locations, and entrance/exit islands.
b. Develop graphics (signing) layouts, details, sign schedules, and refine outline specifications for signage.
4. Prepare design development and final structural drawings and specifications, incorporating important durability
criteria. These documents will include:
a. Preliminary and final foundation design based on the geotechnical report recommendations and site
requirements.
b. Preliminary and final sizing of structural elements.
· Structural system detailing.
· Volume change design considerations.
· Development of durability systems, waterproofing, and joint sealants.
c. Develop floor elevations and floor drain locations.
d. Preliminary and final structural specifications for foundations, superstructure system (including
durability features).
5. Parking Area Waterproofing – Prepare design development and final waterproofing drawings and specifications
for the parking area floor slabs. These documents will include:
a. Concrete sealer application to reduce the infiltration of water.
b. Expansion joint waterproofing systems in the floor slabs.
c. Control joint caulking with elastomeric sealant
Page 43 of 52
Page 2 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
d. Traffic bearing membrane application to protect vulnerable structural elements (i.e. post-tensioning
anchors at pour strips), or to provide waterproofing over areas such as storage rooms and electrical
rooms.
6. Develop building sections to show relationship between floor levels and vertical elements, and to show the
relationship with the site and surrounding area.
7. Prepare design development and final architectural plans, elevations, and details. Provide architectural
specifications, including architectural precast (if applicable), masonry, handrails, miscellaneous metals, wood
and plastic (if applicable), flashing, roofing, architectural waterproofing, damp proofing, vents, wire screens,
storage rooms, and electrical rooms.
8. Prepare design development and final utility and site plans, details, and specifications, including utility
coordination.
9. Prepare site grading and drainage as required by the City of Georgetown.
10. Prepare a selective demolition plan of the site civil related items including pavement, curbing, sidewalks, swales,
miscellaneous site work.
11. Prepare Tree Preservation Plan and Final Landscape Plan construction documents. Final plans will include
location, botanic and common plant name, size, quantities, and specific requirements for all proposed planting
materials. Plans will incorporate all tree relocation and tree preservation. Plans will include written specifications
and planting details associated with the proposed landscape design.
12. Prepare Final Irrigation Plan and constructions documents for permit submittal. Final plan set will include
irrigation plan sheets, details and specifications for all head locations, valves, piping, sleeving, etc. as required
addressing the site-specific irrigation requirements.
13. Mechanical, Electrical, Plumbing – Prepare design development and final MEP plans, details, and specifications
(mechanical and electrical systems, including lighting, ventilation, and plumbing).
14. Assist in updating the opinion of probable construction cost and the anticipated construction schedule.
15. Coordinate the work of the design team to confirm conformance of our work with project requirements.
16. Perform preliminary review with the City of Georgetown Planning Department prior to beginning construction
documents.
17. Design Deliverables:
a. Design Development Phase:
Page 44 of 52
Page 3 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
i. Preliminary Parking Functional Floor Plans illustrating parking layout, entry/exit layout, stairs and
elevator(s), and interior signage.
ii. Preliminary Structural Plans, including foundations and superstructure
iii. Preliminary Structural Stair Plans and Details (if new stairs are required)
iv. Preliminary Structural Detail Drawings
v. Preliminary Parking Area Waterproofing Drawings
vi. Preliminary architectural plans and details
vii. Preliminary selective site demolition, site grading and drainage
viii. Preliminary landscape and irrigation
ix. Preliminary Stormwater Pollution Plan, including Best Management Practices.
x. Draft technical specification sections – All Disciplines
b. Construction Documents Phase:
i. Final Plans and Details – All Disciplines
ii. Final Specifications – All Disciplines
B. Bidding, Construction and Close-Out Phases
1. Consult with project team during the procurement phase, answer questions, and prepare addenda as required.
2. Attend preconstruction meetings to review specifications and design requirements with contractors.
3. Provide ongoing consultation throughout the construction phase.
4. Review appropriate shop drawings and submittals required by our technical specifications during the
Construction Phase of the project. Such review will be for general conformance with the design concept of the
project and general compliance with the information given in the Construction Documents.
5. Review and respond to Requests for Information (RFI’s).
6. Review materials testing reports, including geotechnical, foundation bearing capacity, soil compaction, welding,
concrete quality, etc.
7. Participate in pre-concrete placement meeting for communication of project expectations.
8. Conduct periodic construction observation visits at a time deemed appropriate for timely and proper review of
the work in progress. Number of periodic visits are presented in our letter proposal.
9. Review and assist in processing contract change request items to document changes in the work.
10. Conduct punchlist site visit and submit a punchlist report.
Page 45 of 52
Page 4 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
11. Prepare record drawings based on as-built documentation provided by contractors.
SCOPE CLARIFICATION & EXCLUSIONS
1. Design of pipe supports and electrical/mechanical equipment supports typically provided by the
Mechanical/Electrical Contractors.
2. Low voltage electrical systems, including voice, data, security or other system wiring or designs are not included
in our scope of services. Empty conduit design for power and data will be provided (if required).
3. Fire protection design services (if required) will be limited to criteria specifications only, with hydraulic
calculations and piping design documents by certified sprinkler subcontractor. Design provisions for
booster/fire pump, if required, is not included.
Page 46 of 52
Downtown Parking Garage
Stakeholder Meeting
November 15, 2019
Page 47 of 52
Timeline
•Design
–24 weeks (Spring/Summer 2020)
•HARC/Site/Building Plan Review
–18 weeks (Summer 2020)
•Bidding and Award
–10 weeks (Fall 2020)
•Construction
–1 year (begin Winter 2020)
Page 48 of 52
Design Contract Scope
•Schematic Design
•Design Development
•Construction Documents
•Bidding/Negotiation
•Construction Phase Services
Page 49 of 52
Next Steps
–City Council
•November 12, 2019
–Begin Design
•November/December 2019
–Complete Construction
•December 2021
City of GeorgetownPage 50 of 52
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
November 15, 2019
S UB J E C T:
P ublic outreac h and input – next steps – Laurie Brewer, As s is tant C ity Manager
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Laurie Brewer, As s is tant C ity Manager
Page 51 of 52
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
November 15, 2019
S UB J E C T:
Adjournment
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 52 of 52