HomeMy WebLinkAboutAgenda_DTPG_01.08.2020Notice of Meeting for the
Downtown P arking Garage Stakeholder Steering Committee
of the City of Georgetown
January 8, 2020 at 3:00 P M
at City Hall Community Room located at 808 Martin L uther K ing Jr Street
Georgetown, T X
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
L egislativ e Regular Agenda
A Approval of the Downto wn P arking G arage S takeho ld er S teering C o mmittee Meeting minutes from the
Dec ember 12, 2019 meeting – Danella Elliott, C ommittee Liais on
B P rovide update on dis cus s ion with W G I repres entatives at Dec ember 12th meeting – Eric Johnson,
F ac ilities Director
C R eview o f projec t costs and selec tion proc es s for the projec t s ite at 6th and Main S treets (Larry O ls on
and S cott F irth, Do wntown P arking G arage S teering C o mmittee Members) – Laurie Brewer, As s is tant
C ity Manager and Jacks on Daly, C ommunity S ervices Director
D Disc ussion and direc tion on next steps – Laurie Brewer, As s is tant C ity Manager, S ofia Nels on, P lanning
Direc tor, and Jacks on Daly, C ommunity S ervices Director
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
January 8, 2020
S UB J E C T:
Approval of the Downto wn P arking G arage S takeholder S teering C o mmittee Meeting minutes fro m the
December 12, 2019 meeting – Danella Elliott, C ommittee Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Danella S . Elliott
AT TAC H ME N T S:
Description Type
12.12.2019 Draft Minutes Backup Material
Page 2 of 10
Minutes of Meeting of the
Downtown Parking Garage Stakeholder Steering Committee Meeting
City of Georgetown, Texas
December 12, 2019
The Downtown Parking Garage Stakeholder Steering Committee met on Thursday, December 12, 2019
at 3:00 PM in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting
date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr Street for additional information;
TTY users route through Relay Texas at 711.
Board Members Present: City Staff Present:
Michael Walton, Co-Chair
Linda McCalla, Co-Chair
Mickie Ross
Scott Firth
Larry Olson
Shawn Hood
Chris Damon
Laurie Brewer, Assistant City Manager
Wayne Reed, Assistant City Manager
Sofia Nelson, Planning Director
Eric Johnson, CIP Manager
Danella Elliott, Executive Assistant
Jackson Daly, Assistant to the City Manager
Eric Lashley, Library Director
Travis Baird, Real Estate Coordinator
Trish Long, Facilities Superintendent
Amanda Sill, Arts & Culture Coordinator
Britin Bostick, Historic Planner
Board Members Absent:
Kay Briggs
Others present:
Fabio Serrato, WGI Representative
Rene Teig, Architect
Legislative Regular Agenda
Linda McCalla, Co-Chair, called the meeting to order at 3:01 p.m.
1. Approval of the Downtown Parking Garage Stakeholder Steering Committee Meeting
minutes from the November 15, 2019 meeting – Danella Elliott – Committee Liaison
Motion to approve minutes by Larry Olsen; second by Mickie Ross. Approved 7-0. Kay Briggs
absent.
2. Discussion on design elements with WGI representative – Eric Johnson, CIP Manager
Eric said that the representatives from WGI were in attendance and would show some options that
they have been working on, get feedback and input on likes/dislikes and discuss steps to proceed.
Fabio Serrato, PE, Manager of WGI Parking Solutions introduced himself and also introduced Rene
Teig, the Architect/Consultant working on the project. Mr. Serrato explained that WGI had been
Page 3 of 10
working with the City since 2015 and gone through a number of exercises to determine the
feasibility of what could or couldn’t be done in regard to the parking garage.
Larry asked if the $5.4M total cost estimate includes design fees and utility fees. Eric said it was
for construction only for the “original concept facility” that was completed earlier in December of
2018. He also inquired about an estimate of utility work, and Eric responded that we have not
gotten quotes on electric/fiber work, but that Wesley Wright had previously reported to Council
that the estimate would be in the tens of thousands. Larry asked for clarification of why the
schematic design cost didn’t go to Council: the cost was $49K, under the $50K threshold. Eric
explained that it is called schematic design but is really “proof of concept”. We needed to have
design concepts to make sure it would fit in the specified location, etc. Larry said that 41 pages is
a lot more detailed than any design phase that he had ever seen before. Eric also noted that the
design development and construction contract was around $358K, approved by Council.
Mr. Serrato gave an overview to show the progression from where we started to where we are
currently. Eric explained that this was not a proposal, it is just reviewing something that has already
been shown, etc.
He showed some renderings with different views and said some of the feedback received was that
it should include more coverage so that it doesn’t look like a garage (within reason). Some
suggestions/ideas were to add more façade, and he noted that they were trying to balance aesthetics
with costs. The predominant elevation shown is on Main Street, and depending on comments from
today’s meeting, the additional elevation designs would be incorporated into the design comments
for future review. He also showed some sketches and samplings of different brick and stone
materials.
Another comment received was to incorporate and include the “feeling” of more retail, which
would actually be display space or art.
6 concept ideas were shown, and the committee gave their opinions, which included:
• Glad the mansard roofs are gone
• Ratio of façade elements to exposed parking structure is better
• Dark brown and variegated mottled brick are out of place for downtown Georgetown
• At first glance, it fits into downtown aesthetic and cannot be discerned that it is a parking
garage…this is a “win”
• The more it looks like a parking garage, the more resistance we will have; we have the
opportunity to redefine what parking garages look like
• Not having gaps looks like it could emulate several different buildings and not be perceived
as one large space is a good idea
• We are trying to hide garage as much as possible, but the entrance needs to be obvious
• The criteria for design guidelines and from the Secretary of State is that new buildings
should not be designed or built to look like something historic, but rather “fit in”
• Good idea to have more panels; the only issue is that it adds more mass and it just becomes
a complete solid structure. It is too massive and too high as it is now.
• Survey showed the direction we were headed was to “not” make it look like a parking
garage, and that was better
• Likes the use of different types of brick to create the vertical separation of the buildings; it
still a parking garage but we want to disguise as much as possible
• Do not agree with panels wrapping around 3 sections
• Likes the 4 windows in the middle; does not like balcony on bottom
• Landscaping or planters are needed for aesthetics
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Larry asked for an estimate of February 2020 costs, as the $5.4M estimate was from December
2018. Mr. Serrato said that an approximate 3 - 4% increase would be reasonable.
Eric said that one of the initial early conversations was the question of the possibility of going
below grade. Since the costs would include a fire sprinkler system, maintenance, etc, the cost
escalates, but as we continue to get input and requests, costs are escalating now. We reach a point
where the cost to go below grade isn’t as expensive as adding façade requests, etc. so he asked WGI
to provide some information on going below ground.
Mr. Serrato provided a brief overview and answered a few questions on the option of going below
ground. Cost data collected from around the country suggests that one level underground costs are
about 1.5X, and increase proportionally as you go deeper. Other costs associated with this are
maintenance and fire protection. Scott said that he appreciated the information and thanked them
for looking into this option.
Scott asked about traffic flows, the 18 ft. parking spaces and the ability to park pick-up trucks,
turning around, etc. As a reference point, Eric said that the proposed parking spaces with this
garage will be bigger than at the Sheraton. He suggested that the committee members drive through
the Sheraton parking garage to get an idea of space size, ability to drive through, etc.
3. Discussion on next steps for public input – Laurie Brewer, Assistant City Manager and Sofia
Nelson, Planning Director
Sofia asked for direction on recommendations and how to proceed with the next steps for additional
public outreach ideas. Michael suggested that WGI should take the information, ideas, suggestions,
etc from today’s meeting and update the drawings. He agreed with Larry’s idea of showing other
façade designs, along with including examples of going one level underground. He feels that
reducing the height would make a significant difference to the public, showing that we are able to
live within our own guidelines. Shawn feels that the most value is our delivery to public, and this
will also address comments to lower the massing and scale, but keep the same number of 150 net
new spaces.
Sofia said that the parking garage item is scheduled for the January 14th City Council workshop.
The committee would like to meet prior to the Council meeting to review the changes from today’s
meeting. Chris feels it is important that all committee members are on the same page so that we
can enthusiastically recommend something to the public. Scott has concerns with the internal
design, including space limitations. He said that given our demographic, he is not comfortable with
the difficulty of parking on a slope or maneuvering 3-point turns. He feels that we need to provide
more detail and information, and if necessary, look at another location. Mickie said that we have
clear direction from Council on the location and doesn’t really feel this is an option. She reminded
everyone that we are building the garage mainly for our outside visitors, not necessarily for the
downtown neighbors, except to keep people from parking in their driveways. She feels it is
necessary to get the survey out and receive public input from our out-of-town visitors because their
opinions are very important.
Shawn said that we need to be strategic in what we ask the public. The building owner and business
community will not contemplate the location of another site and thinks that the path of most
resistance would be trying to change the location. He feels that it is not politically advisable to go
down that road and feels like there is a separate agenda to push the location to another site. He said
that Council’s direction was to put the parking garage at the current site, and the committee needs
to focus our efforts into making this location the best possible solution and enthusiastically sell it
that way. Scott said that he had received unsolicited comments about this location and feels that we
owe it to the public to ask to them their opinion. Shawn feels that we owe it to the public to explain
to them why Council decided on this site and why we can’t afford a super structure or go west of
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Austin Avenue. Scott and Larry wanted to go on the record and make a motion to include “location“
in future outreach. The agenda was not posted for such action, but this statement will be included
in these minutes. Larry asked how the city determined this particular location, as the 2015 report
did not recommend putting the garage on that site. They recommended that the City do an analysis
to look at both City and private locations for it.
Sofia said that we could do a refresher and put together some background history on what has been
done and what has changed since 2015 and bring and information bring to committee prior to the
14th.
Larry asked if there is a way to increase number of handicap spots and include 5 per level vs 7 total.
The committee was reminded that WGI builds parking garages all over the country and will work
on some of the requested ideas, but the committee’s main function is to provide recommendations
for the façade, not the functionality of the flow, etc.
4. Discussion on follow up questions from the November 15, 2019 Downtown Parking Garage
Stakeholders Committee Meeting – Jackson Daly, Assistant to the City Manager
Jack reminded everyone that we sent out the raw data from the survey and followed up to make
sure everyone received it. Scott said that it was very much appreciated.
Jack also mentioned that the mainstreet.georgetown.org website is the main repository for the
Downtown Parking Garage project information. Danella will send out link to everyone and feel
free to share.
It was decided that the next meeting will be on January 8th at 3:00 p.m., prior to the January 14th
Council Meeting.
The meeting adjourned at 4:25 p.m.
__________________________________
Michael Walton Linda McCalla
Board Co-Chair Board Co-Chair
_____
Date
Page 6 of 10
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
January 8, 2020
S UB J E C T:
P rovide up d ate on d is c us s io n with W G I rep res entatives at Dec emb er 12th meeting – Eric Johnson,
F acilities Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Johns on, F ac ilities Director
Page 7 of 10
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
January 8, 2020
S UB J E C T:
R eview o f p ro ject cos ts and s election proc es s fo r the p ro ject s ite at 6th and Main S treets (Larry O ls o n and
S cott F irth, Do wntown P arking G arage S teering C ommittee Members) – Laurie Brewer, As s is tant C ity
Manager and Jacks on Daly, C ommunity S ervices Director
IT E M S UMMARY:
C ommittee memb ers , S c o tt F irth and Larry O ls o n asked fo r this item to be plac ed o n the agenda to review
project c o s ts us ing March 2020 as the c ons truc tio n start date, s o the c urrent c o nstruc tion es timate of $5.4
million that was done in Novemb er 2018 reflects a Marc h 2020 projec t cost. P roject c o s ts sho uld also
inc lude Architec tural/Engineering cons ultant expens es (p as t and p ro jected fo r the future) for all phas es of
work, estimates of any utility reloc ation work that is o uts id e o f the cons tructio n c o s t es timate and any other
related project c os t completed since 2018 or planned in the future.
Review of how the proposed project site at 6th & Main S treets was selected for the initial S chematic Design
work since that location was never recommended for a parking garage in the D owntown M aster P lan (N ore
Winters) or the 2015 P arking S tudy by C arl Walker (now W G I). T his review should include results of any
site analysis done by the C ity or their consultants. Also included in this item is any site selection presentations
and/or criteria reviewed or discussed in a public meeting with City Council.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Laurie Brewer, As s is tant C ity Manager and Jac kson Daly, C ommunity S ervic es Direc tor
Page 8 of 10
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
January 8, 2020
S UB J E C T:
Dis cus s ion and direction on next s teps – Laurie Brewer, Assistant C ity Manager, S ofia Nelson, P lanning
Director, and Jac kson Daly, C ommunity S ervic es Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Laurie Brewer, As s is tant C ity Manager and S ofia Nels on, P lanning Director and Jac kson Daly,
C ommunity S ervices Director
Page 9 of 10
City of Georgetown, Texas
Downtown Parking Garage Stakeholder Steering Committee
January 8, 2020
S UB J E C T:
Adjournment
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 10 of 10