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Home My WebLink AboutAgenda_GGAF_10.26.2016Notice of Meeting for the General Gov ernment and Finance Adv isory Board of the City of Georgetown October 26, 2016 at 4:30 PM at Georgetown Communications and Technology Conference Room, located at 510 West 9th Street, Georgetown, TX The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Legislativ e Regular Agenda A Review minutes fro m the Octo b er 5, 2016 General Go vernment and Financ e (GGAF) Ad visory Board - Danella Ellio tt, Executive Assistant B Co nsideration and possible actio n fo r the approval to purchas e vehic les and eq uipment in the amount o f $1,348,523.36 - S tan Ho hman, Fleet Servic es Manager C Co nsideration and possible actio n to approve c hanges to Geo rgeto wn Emergenc y Med ical Service Fees and Fire & Life Safety Service Fees - John Sullivan, Fire Chief CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 1 of 24 City of Georgetown, Texas Government and Finance Advisory Board October 26, 2016 SUBJECT: Review minutes from the Oc tober 5, 2016 General Government and Financ e (GGAF ) Advis o ry Bo ard - Danella Ellio tt, Exec utive As s is tant ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Danella Ellio tt, Exec utive As s is tant ATTACHMENTS: Description Type 10.5.2016 Draft Minutes Backup Material Page 2 of 24 Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, October 5, 2016 at 4:30 PM The General Government and Finance Advisory Board met on Wednesday, October 5, 2016 at 4:30 PM at the Georgetown Communications and Technology building (GCAT), located at 510 West 9th Street, Georgetown, Texas. Board Members Present City Staff Present Keith Brainard, Chair David Morgan, City Manager Tommy Gonzalez, District 7 Laurie Brewer, Assistant City Manager James Bralski Leigh Wallace, Finance Director Chris Bryce, IT Director Stan Hohman, Fleet Services Manager Board Members Absent Michel Sorrell, Controller Severine Cushing Deborah Knutson, Senior Buyer Thomas Bonham Sabrina Poldrack, Administrative Assistant Legislative Regular Agenda Keith Brainard, Chair, called the meeting to order at 4:30 p.m. A Review minutes from the August 31, 2016 General Government and Finance (GGAF) Advisory Board - - Danella Elliott, Executive Assistant Board did not have any comments regarding the minutes from August 31, 2016. Motion to approve the minutes by Tommy Gonzalez, second by James Bralski. Approved 3-0 B Consideration and possible approval of annual appropriations to several Information Technology vendors for maintenance services during FY 2017 – Chris Bryce, IT Director Chris explained that Item B was for major IT software maintenance agreement renewals for the 2017 fiscal year. All items relate to previously purchased products or maintenance contracts that are typically renewed at the beginning of the fiscal year and budgeted for FY 2017 and recorded in the IT Annual Contracts budget line. He noted that these were the large vendor items, 12 contracts over $50,000. He provided a handout listing the contracts, comparison cost from the prior year and the reason for the change in price. Keith and Tommy noted that the Microsoft contract was a significant amount and suggested that they look into how there might be some cost efficiencies. Discussion followed, and Chris said that we will be moving to Office 360 and researching “tiers” of users, conducting a survey of employee needs and uses. They will then assess and possibly reduce the number of licenses accordingly (noting that some employees need e-mail only capabilities). Tommy stated that he felt we could do much better on the printing contract price, possibly leasing the machines. Motion to approve Item B by Tommy Gonzalez, second by James Bralski. Approved 3-0 Page 3 of 24 Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, October 5, 2016 at 4:30 PM C Consideration and possible action for the approval of the annual payment for the operation of the county- wide radio communications system to Williamson County in the amount of $178,548.48 – Stan Hohman, Fleet Services Manager Stan Hohman presented the item, explaining the history of the payments, beginning in 2008 when the agreement with Williamson County was established (for subscriber fees for each two-way radio). The City currently has 516 radios on the system, billed quarterly for operations and maintenance at a cost of $28.18 per radio/per month. The total number is expected to increase to 528 radios next year. Discussion followed: These radios are for our firefighters and police officers, as well as Williamson County, Round Rock, Cedar Park and Hutto, and they do integrate with each other. The radios typically have a 10-15 year life expectancy. An audit was conducted 2 years ago, and the radios that were not being utilized were reassigned. Motion to approve Item C by James Bralski, second by Tommy Gonzalez. Approved 3-0 D Consideration and possible action to approve a contract in the amount not to exceed $106,690 with Plante Moran for consulting services to provide assistance in the selection of a software solution(s) for financial management, procurement, human resources and payroll – Leigh Wallace, Finance Director Leigh explained the RFP process and noted that the selection committee’s recommendation of Plante Moran was unanimous. References were checked and everyone was very happy with Plante Moran’s responsiveness and service and noted that they stayed “on budget and on time”. She introduced Adam Rujan, who answered questions and explained their role in the process. Mr. Rujan explained that a consultant is needed to assist the City with developing a software strategy, assessing the City’s current financial and human resources procedures, writing the request for proposals for the software solutions, evaluating the responses and assist in contract negotiations. This phase will take approximately 12-18 months. The next step will be choosing the vendor to design a system for us or to purchase a tailored one from. The total cost of the system will probably be between $2 and $4 million dollars. Tommy stated that this is extremely crucial and reminded everyone that we are not looking to solve yesterday’s problems but should be looking ahead to tomorrow. He noted that this is a very impressive proposal. Motion to approve Item F by James Bralski, second by Tommy Gonzalez. Approved 3-0 Page 4 of 24 Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, October 5, 2016 at 4:30 PM Adjournment Motion to adjourn the meeting at 5:05 p.m. by Tommy Gonzalez, second by James Bralski. Approved 3-0 __________________________________ ____________ Keith Brainard Date Board Chair __________________________________ ____________ Thomas Bonham Date Board Secretary __________________________________ ____________ Danella Elliott Date Board Liaison Page 5 of 24 City of Georgetown, Texas Government and Finance Advisory Board October 26, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion for the ap p ro val to p urc hase vehicles and equip ment in the amo unt o f $1,348,523.36 - Stan Hohman, F leet Services Manager ITEM SUMMARY: These vehic les will be p urc has ed through a p ublic b id and cooperative purc has ing agreements . They have b een includ ed in the 2016/17 Annual Budget as being either replac ement of exis ting vehic les within the Fleet o r as new add itions . The vehicles and equip ment to be p urc hased in this item inc lude: 1. Small S UV (F o rd Es cape); this vehicle replac es unit number 137-01 in the Fleet Inventory. 2. Small S UV (Ford Esc ap e); this vehicle is a new additio n to the F leet invento ry for the new Assistant Building Offic ial. 3. Small SUV (F o rd Es c ap e); this vehic le is a new additio n to the Fleet invento ry for the Water d ep artment. 4. Half to n, extended cab, s hort bed pic kup with tool b o x; this vehic le rep laces unit number 108-05 in the Fleet inventory. 5. Half to n, extended c ab , s ho rt bed pic kup with tool box; this vehic le rep laces unit numb er 115-55 in the Fleet inventory. 6. Half to n, extended cab, s hort bed pic kup with tool b o x; this vehic le rep laces unit number 736-02 in the Fleet inventory. 7. Half to n, extend ed c ab , s hort b ed pic kup with to o l bo x; this vehicle is a new ad d ition to the Fleet inventory for an Engineering Ins p ection S upervis o r. 8. Half to n, extend ed c ab , s hort b ed pic kup with to o l bo x; this vehicle is a new ad d ition to the Fleet inventory for a F ib er Technic ian. 9. Half to n, extend ed cab, 4WD, s hort bed pic kup with tool b o x; this vehic le rep laces unit number 112- 01 in the F leet invento ry. 10. Three q uarter ton, extend ed cab, 4WD, s hort b ed p ick up with to o l b o x; this vehic le is a new ad d ition to the F leet invento ry fo r the S treets P aving Foreman. 11. Small van (Dodge Grand Caravan); this vehicle rep laces unit numb er 736-56 in the F leet invento ry. 12. Three quarter to n, regular cab, s ervic e utility truc k; this vehicle replac es unit number 737-07 in the Fleet invento ry. 13. (2 units) Polic e Interc ep tor und ercover utility vehicles; these und erco ver vehic les rep lac e unit numb ers 864-121 and 863-120 in the Fleet inventory. 14. (10 units ) Polic e Interc epto r marked utilities ; nine of thes e vehic les rep lace unit numbers 864-70, 864-71, 864-72, 864-74, 864-75, 864-21, 864-27, 864-33, and 864-57 in the Fleet invento ry and one is for an additio nal Sc hool Resource Offic er. 15. John Deere 310SL b ackho e; this piec e of equip ment replac es unit numb er 112-31 in the Fleet inventory. 16. John Deere 35G mini-excavator; this piec e of eq uipment is a new ad d ition to the F leet invento ry for the Water d ep artment. 17. Freightliner 114S D c has s is with a Vactor 2100 Plus sewer c leaning mac hine; this vehic le is an ad d ition to the F leet invento ry fo r the S tormwater d ep artment. Page 6 of 24 Out of the 27 units reques ting p urc hase appro val, 19 o f these are replacements and 8 are new additions. FINANCIAL IMPACT: These vehicles were approved and bud geted fo r in the 2016/17 Fleet Bud get. Line items are as fo llo ws: F leet IS F 520-5-0351-52-700 Bud geted $880,000.00 Cost $817,907.87 P ublic S afety 520-5-0351-52-705 Bud geted $571,000.00 Cost $530,615.49 SUBMITTED BY: Stan Hohman, Fleet S ervic es Manager ATTACHMENTS: Description Type Bid Tab Backup Material Vehicles and Equipment 2017 Summary Backup Material Page 7 of 24 Bid Invitation No.:2017 Vehicles Division: Bid Opening Date: ITEM#Quantity Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost 1 3 19,110.42$ $57,331.26 $21,700.00 $65,100.00 $19,778.00 $59,334.00 $19,468.72 $58,406.16 2 5 25,968.70$ $129,843.50 $24,005.00 $120,025.00 $23,460.00 $117,300.00 $22,443.27 $112,216.35 3 1 28,728.04$ $28,728.04 $27,186.00 $27,186.00 $26,620.00 $26,620.00 $25,844.44 $25,844.44 4 1 30,004.51$ $30,004.51 No Bid No Bid $30,127.00 $30,127.00 $25,993.16 $25,993.16 5 1 23,553.02$ $23,553.02 $23,217.00 $23,217.00 No Bid No Bid No bid No bid TOTAL $269,460.33 $235,528.00 $233,381.00 $222,460.11 TERMS On Delivery Net 30 Net 30 Net 30 FOB Destination Destination Destination Destination DEL 90 days 60-90 ARO 120-150 days 90-120 FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located with a brief examination of the proposals, and is not intended to replace a complete detailed evaluation of each proposal. Mac Haik Georgetown.Tx Grapevine Chrysler Grapevine, Tx Caldwell County Caldwell, Tx Silsbee Ford Silsbee, Tx Finance/Fleet Services October 11, 2016, 2pm Page 8 of 24 October 2016 Vehicle/Equipment Purchase Vendor Description Unit Replacing Department Purchasing Contract Budgeted Price Account line Disposition Mac Haik Ford 137-01 Electric Engineering Public Bid $26,000.00 $19,110.42 520-5-0351-52-700 Auction $1,500 Mac Haik Ford Additional Building Inspection Public Bid $23,000.00 $19,110.42 520-5-0351-52-700 New Addition Mac Haik Ford Additional Wastewater Public Bid $25,000.00 $19,110.42 520-5-0351-52-700 New Addition Silsbee Ford 108-05 Water Public Bid $25,000.00 $22,443.27 520-5-0351-52-700 Auction $1,500 Silsbee Ford 115-55 Technical Services Public Bid $26,000.00 $22,443.27 520-5-0351-52-700 Auction $1,200 Silsbee Ford 736-02 Parks Public Bid $25,000.00 $22,443.27 520-5-0351-52-700 Auction $2,000 Silsbee Ford Additional Technical Services Public Bid $25,000.00 $22,443.27 520-5-0351-52-700 New Addition Silsbee Ford Additional System Enginnering Public Bid $25,000.00 $22,443.27 520-5-0351-52-700 New Addition Silsbee Ford 112-01 Water Public Bid $27,500.00 $25,844.44 520-5-0351-52-700 Auction $2,000 Silsbee Ford Additional Streets Public Bid $30,000.00 $25,993.16 520-5-0351-52-700 New Addition Grapevine Chrysler 736-56 Parks Public Bid $28,000.00 $23,217.00 520-5-0351-52-700 Auction $2,000 Half ton, ext. cab, short bed pickup with tool box Small SUV (Ford Escape) Small SUV (Ford Escape) Small SUV (Ford Escape) Half ton, ext. cab, short bed pickup with tool box Half ton, ext. cab, short bed pickup with tool box Half ton, ext. cab, short bed pickup with tool box Half ton, ext. cab, short bed pickup with tool box Half ton, ext. cab, short bed pickup with tool box 4WD 3/4 ton, ext. cab, short bed pickup with tool box 4WD Minivan Page 9 of 24 Vendor Description Unit Replacing Department Purchasing Contract Budgeted Price Account line Disposition Silsbee Ford 3/4 ton, utility bed truck 737-07 Recreation Buyboard contract # 430-13 $37,000.00 $33,137.35 520-5-0351-52-700 Auction $2,500 Silsbee Ford Police Interceptor utility undercover vehicles 864-121 Police Buyboard contract # 430-13 $76,000.00 $69,155.70 520-5-0351-52-705 Fleet Pool (2) units 863-120 Silsbee Ford Police Interceptor utility marked vehicles 864-70 Police Buyboard contract # 430-13 $495,000.00 $461,459.79 520-5-0351-52-705 Auction/Pool (10) units 864-71 1 Totaled 864-72 864-74 $1,500 864-75 864-21 864-27 864-33 864-57 Totaled Additional SRO $55,000.00 $51,273.31 520-5-0351-52-700 New Addition RDO John Deere Backhoe 310SL 112-31 Water Buyboard contract # 424-13 $110,000.00 $100,720.00 520-5-0351-52-700 Auction $3,500 RDO John Deere Mini-excavator 35G Additional Water Buyboard contract # 424-13 $46,000.00 $42,242.00 520-5-0351-52-700 New Addition Freightliner of Austin Freightliner 114SD/Vactor 2100 Plus Sewer Additional Stormwater Buyboard contract # 430-13 $346,500.00 $345,933.00 520-5-0351-52-700 New Addition Account Totals Budgeted Cost Result 520-5-0351-52-700 $880,000.00 $817,907.87 $62,092.13 520-5-0351-52-705 $571,000.00 $530,615.49 $40,384.51 Totals $1,451,000.00 $1,348,523.36 $102,476.64 Public Safety Fleet ISF Page 10 of 24 City of Georgetown, Texas Government and Finance Advisory Board October 26, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion to approve c hanges to Georgetown Emergenc y Medic al S ervic e Fees and Fire & Life S afety S ervic e F ees - John S ullivan, F ire Chief ITEM SUMMARY: In acc o rd anc e to S ec tio n(s) 2.28.140 and 2.28.150, the F ire Chief is rec o mmended changes to the Fire Department O p eration and F ire/Life Safety Servic e Fees. Please refer to the attac hed fee sc hedule and refer to the fo llo wing recommended changes : 1 . PAGE 8 - Create new reimb urs ement classific ation entitled “Critic al Care Trans port (CCT )” to allo w fo r market competitive reimb ursement. The prop o s ed rate of $1100 has been validated b y our third -p arty p ro vider and b illing c o mp any, Emergicon. This rep res ents the low end o f the State CCT rates whic h range fro m $1100 - $1500. 2 . PAGE 10 - Res id ential loc k box has been adjus ted to $160 and this rep res ents o ur d irect c o s t from the manufac turer. 3 . PAGE 11 - “P artial Commerc ial Sprinkler Inspec tion” fee in the amo unt o f $75 has b een ad d ed for a convenienc e o p tion to the d eveloper and/o r c ontrac tor. If approved b y GGAF, this item will be fo rward ed to City Co uncil fo r the No vember 8, 2016 meeting. FINANCIAL IMPACT: N ew fee reim bursem en t SUBMITTED BY: John Sullivan, F ire C hief ATTACHMENTS: Description Type Fee Schedule Backup Material Page 11 of 24 GFD I. TITLE All rules and regulations contained herein, together with additions and amendments as may be hereafter adopted, are hereby designated as the “Georgetown Fire Department Fee Schedule.” II. AUTHORITY This Fee Schedule is adopted by Ordinance of the City of Georgetown which reads as follows: Sec. 2.28.140. Fire Department Operation Service Fees. The City Council authorizes the Fire Chief to establish Fire Department Operations Service Fees, and policies and regulations governing the collection of those fees. The Fire Chief shall provide the City Council with an annual updated fee schedule with a summary of changes adopted during the previous year, if the fees, or policies and regulations are changed within the preceding year. Sec. 2.28.150. Fire & Life Safety Service Fees. The City Council authorizes the Fire Chief to establish Fire & Life Safety Service Fees, and policies and regulations governing the collection of those fees. The Fire Chief shall provide the City Council with an annual updated fee schedule with a summary of changes adopted during the previous year, if the fees, or policies and regulations are changed within the preceding year. Sec. 2.28.160. Special Events Fees. Special events sponsors shall be charged for any and all services required by the fire department, as determined by the fire department in its sole discretion, working in conjunction with the City's special events personnel, including, but not limited to standby fire apparatus and its personnel, and/or fire/medical crews and vehicles. Such special events fees shall be due and payable with the special events permit application, and shall be in addition to any fees incurred for other fire department services rendered. Sec. 2.28.170 Fines for Negligent or Irresponsible Actions. A. A fine shall be charged for negligent, irresponsible, or otherwise unacceptable and malicious acts. B. The fire department may file charges in Municipal Court by the City fire department, and a fine may be accessed. Any such fine shall be in addition to any fees charged. SERVICE FEE SCHEDULE GEORGETOWN FIRE DEPARTMENT Page 12 of 24 C. Fines for such acts shall be assessed as follows: 1. False alarms (each incident, after three alarms in a calendar year from a single component of an automatic fire alarm or fire sprinkler system)—$150.00 minimum. This includes mischievous actions of small children and the unknowing actions of special needs adults. 2. False alarms (each incident, for a deliberate and/or malicious act of a telephone message or the activation of a manual alarm)—$200.00 minimum, plus Municipal Court costs, if any. 3. Misadventure and/or deliberate risk taking (each incident)—$200.00 minimum, plus Municipal Court costs, if any. 4. Failure to respond to lawful warning or order (each occurrence)—$200.00 minimum plus Municipal Court costs, if any. 5. Injury to fire personnel due to deliberate act (each injury)—Any and all medical costs incurred by the employee, rehabilitation costs, loss of income, and any further compensation that may be necessary. 6. Damage to fire apparatus, equipment or property due to a deliberate act (each item)— The replacement cost of the individual item. 7. Failure to notify the fire department of an alarm activation (each)—$150.00 minimum. Sec. 2.28.180. Fee Collection. A. Fire Department is authorized to collect fees for services provided inside the city limits as well as those provided outside the city limits pursuant to all applicable rules, regulations, and state law. B. Fees that are the result of any actions listed in section 2.28.140, 2.28.150, 2.28.160 and 2.28.170 are the responsibility of the property owner or occupant and are due and payable immediately upon receipt of an invoice from the fire department or its authorized agent. C. Fire Department is authorized to obtain the requisite incident information to collect fees through internal and/or contractual services. D. Fire Department shall coordinate with development services for applicable fee collection along with utilizing fire records management for the collection of any additional fees not collected by development services. Sec. 2.28.190. Exemptions from fees. Calls for service at residential structure fires shall not be subject to any fees unless it is determined to be for cause, as is identified in Section 2.28.170. Page 13 of 24 III. PURPOSE The purpose of the Fee Schedule is to provide for the reimbursement of costs for emergency and/or non-emergency responses by the Georgetown Fire Department for certain emergency incidents, special events, malicious incidents, hazardous material incidents, technical or specialized rescue incidents, motor vehicle collisions, and incidents caused by negligence and/or willful disregard for established fire and life-safety codes. Additionally, the Fee Schedule shall be applied to responses to non-City residents and/or those responses not covered under an approved mutual or automatic-aid agreement. IV. LIABILITY The Georgetown Fire Department shall, at its sole discretion, determine whether or not Fire Department resources and/or personnel are available for reimbursable services cited within this document. Furthermore, all persons responsible for the enforcement or application of the Fee Schedule, shall not be liable for any damage or injury to persons or property arising out of or relating in any way to the application or enforcement of this Fee Schedule. V. DEFINITIONS Unless the context specifically indicates otherwise, the meaning of terms used in the Fee Schedule shall be as follows: a. Emergency Incident shall mean those incidents that require fire, rescue and/or medical response in an immediate fashion, following established emergency response protocols. b. Fire Department shall mean the Georgetown Fire Department. c. Emergency Personnel shall mean personnel who are employees of the Georgetown Fire Department during their involvement in an emergency or non-emergency incident. d. Hazardous Material Incident shall mean those incidents involving the release of any product that could prove a danger to health or the environment. e. Malicious Incident shall mean those emergency incidents which stem from an individual’s intentional purpose to cause property damage, endanger lives, and/or cause the response of emergency personnel for other than an actual emergency. f. Medical Call shall mean those emergency incidents in which the Georgetown Fire Department responds and functions as the primary care provider. g. Motor Vehicle Collision shall mean incidents involving one or more motorized vehicles including cars, trucks, buses, planes, helicopters, trains, motorcycles, and the vehicles and trailers being pulled by motorized vehicles. Page 14 of 24 h. Non-Emergency Incident shall mean those incidents which allow for fire, rescue and/or emergency medical response in a less urgent fashion, following established non-emergency response protocols. i. Non-Permitted Burns shall mean the intentional disposal of debris without the written permission from the Georgetown Fire Department. j. Nuisance Incident shall mean those incidents that are of the same nature, on a repetitive basis, at the same location, due to the lack of servicing to mechanical and/or electrical equipment of an emergency system, or the failure to correct a previously documented fire hazard, or false reporting of an emergency incident or any other fire department response that is deemed unnecessary by the Fire Chief, including but not limited to false alarms caused by carelessness. k. Special Event shall mean those non-emergency events that occur within and/or outside the City of Georgetown that require the presence of Emergency Personnel employed by the Fire Department, or as requested by owner/coordinator of the involved property. l. Technical Rescue Event shall mean incidents that require rope rescue, water rescue, confined space rescue or technical rescue services and/or extrication. m. Wildland Fire shall mean any outside fire involving general natural combustible materials, other than a permitted burn, with no restriction concerning area involved, or size of any damaged area. Page 15 of 24 VI. ELIGIBLE EXPENSES/INCIDENTS The following types of occurrences and incidents that involve the response of Georgetown Fire Department personnel and/or resources are eligible for invoicing pursuant to this document. a. Fire protection services b. Services for preservation of life (hazardous material, technical rescue, mva, etc.) c. Medical services d. Plan reviews (includes plan review, inspection, citation, permit, and investigative) e. Standby charges (special events, fire watch, etc.) f. User fees (classroom fees, community outreach fees, etc.) g. Other charges (nuisance, negligent or malicious incidents) h. Non-permitted Burns i. Responses or use of Fire Department personnel and/or resources to non-City properties or persons not covered under an approved mutual or automatic-aid agreement. VII. ENFORCEMENT All enforcement, invoicing, and application of the Fee Schedule is the responsibility of the Fire Chief and/or his designee. Furthermore, the Fire Chief is authorized to conduct investigations and take other steps necessary and provided by law to enforce. VIII. INVOICING The invoice must contain, at minimum, the date on which services were rendered by the Georgetown Fire Department, due date for payment of invoice, mailing address for payment, the type of incident under the Fee Schedule that serves as the basis for the invoice, an explanation of the services provided, and the cost of rendered services. a. Responsible Party i. Special Events may be invoiced per occurrence, with the property owner or event organizer(s) responsible as indicated at the time of the event planning. ii. Malicious Incidents may be invoiced per occurrence to the responsible party. iii. Hazardous Material Incidents may be invoiced per occurrence for negligent events, with the property owner and/or responsible party. Page 16 of 24 iv. Technical Rescue Incidents may be invoiced per occurrence for negligent events that result in rendered services. v. Motor Vehicle Collisions where extrication is performed may be invoiced per occurrence. In the event multiple vehicles are involved, responsibility for costs may be prorated, as determined by the Fire Chief, among the person(s), operator(s), or vehicle owner(s). vi. Non-Permitted Burns may be invoiced per occurrence to responsible party. vii. Permitted Burns that get out-of-control due to negligence may be invoiced to the person that was issued the permit. viii. Wildland Fires caused by negligence may be invoiced per occurrence to the individual responsible for starting the fire. ix. Nuisance Incidents may be invoiced per occurrence, after three occurrences within a calendar year. The property owner shall be considered the responsible party. x. Medical Calls may be invoiced per occurrence, with the individual being treated held responsible for the costs. Invoices shall be the sole discretion of Fire Chief. xi. Out-of-City Responses may be invoiced to the property owner or person receiving assistance from Fire Department resources and/or personnel. b. Reimbursement rates shall be invoiced at the determined rate for each resource and/or employee. Additional time shall be prorated to the nearest ½-hour increments. The established reimbursement rates are published in the accompanying Georgetown Fire Department FY2014/15 Fee Schedule. Payment of the invoice shall be due within 30-days of the invoice date, and interest shall accrue at a ten percent (10%) Annual Percentage Rate (APR) beginning the thirty-first (31st) day. IX. EFFECTIVE DATE The Georgetown Fire Department Fee Reimbursement schedule is effective November 12, 2014 and shall remain in effect until repealed. The Fire Chief is authorized to modify and/or amend the schedule per the adopted Ordinance. John Sullivan, Fire Chief Date Page 17 of 24 FIRE PROTECTION & EMERGENCY RESPONSE FEES a. Equipment Type Taxpayer (T) Non-Taxpayer (NT) Note Ladder Truck $300/Hour $300/Hour 1hr min (T) / 2hr min (NT) Fire Engine (Type I) $250/Hour $250/Hour 1hr min (T) / 2hr min (NT) Fire Engine (Type III) $200/Hour $200/Hour 1hr min (T) / 2hr min (NT) Fire Engine (Type VI) $100/Hour $100/Hour 1hr min (T) / 2hr min (NT) Equipment/Support Unit $200/Hour $200/Hour 1hr min (T) / 2hr min (NT) Water Tender Unit $150/Hour $150/Hour 1hr min (T) / 2hr min (NT) Command Unit $75/Hour $75/Hour 1hr min (T) / 2hr min (NT) Fire Investigation Unit $75/Hour $75/Hour 1hr min (T) / 2hr min (NT) b. Personnel Rank Taxpayer (T) Non-Taxpayer (NT) Note Chief Officer Actual + ERE $65/Hour + ERE ERE = 23.29% Inspector/Investigator Actual + ERE $45/Hour + ERE ERE = 23.29% Officer (LT or CPT) Actual + ERE $45/Hour + ERE ERE = 23.29% Driver/Engineer Actual + ERE $35/Hour + ERE ERE = 23.29% Paramedic Actual + ERE $35/Hour + ERE ERE = 23.29% Firefighter Actual + ERE $30/Hour + ERE ERE = 23.29% c. Supplies Supplies Taxpayer (T) Non-Taxpayer (NT) Note All supplies used or damaged Cost + 10% Cost + 10% Supplies may include water, foam, hose, tools, fuel, personal protection equipment, medical supplies, and any other equipment that was used or damaged as part of the response. Notes a. After the full hour, all fees will be prorated to the next half-hour b. ERE calculated at 12.50%TMRS, 7.65% FICA,3.26% ICA, Unemployment Insurance 2.30% OPERATION SERVICE FEE SCHEDULE GEORGETOWN FIRE DEPARTMENT Page 18 of 24 AMBULANCE SERVICE FEES a. Patient Charges Type Resident Non-Resident Note Basic Life Support (BLS) $690 Base Rate $790 Base Rate + Oxygen, Supplies, Miles Advanced Life Support (ALS I) $745 Base Rate $845 Base Rate + Oxygen, Supplies, Miles Advanced Life Support (ALS II) $765 Base Rate $865 Base Rate + Oxygen, Supplies, Miles Critical Care Transport (CCT) $1036 Base Rate $1036 Base Rate + Oxygen, Supplies, Miles b. Oxygen Type Resident Non-Resident Note Oxygen therapy $45 $45 + Base, supplies, miles c. Supplies Type Resident Non-Resident Note Routine BLS Supplies $50 $50 + Base, oxygen, and miles Routine ALS Supplies $100 $100 + Base, oxygen, and miles d. Cost Per Loaded Mile Type Resident Non-Resident Note Cost per loaded mile $15 $15 Rounded to nearest 10th e. Extra Attendant Type Resident Non-Resident Note Extra Attendant $35 $35 Eg. CPR f. Treatment With No Transport Type Resident Non-Resident Note Basic Life Support (BLS) $150 $200 Treatment w/ EKG, IV or Drugs $250 $300 g. Standby Services Type Resident Non-Resident Note BLS Standby (2 EMT’s) $60/hour + ERE $60/hour +ERE 2-hour minimum ALS Standby (Paramedic/EMT) $90/hour + ERE $90/hour + ERE 2-hour minimum BLS Standby w/ Ambulance $150/hour $200/hour 2-hour minimum ALS Standby w/ Ambulance $200/hour $300/hour 2-hour minimum OPERATION SERVICE FEE SCHEDULE GEORGETOWN FIRE DEPARTMENT Page 19 of 24 Regional Fire Training Fees a. Training Tower & Props Item Rate Note Training Tower (without Burn Room or props) $75.00 per hour Minimum charge of two (2) hours Training Tower with use of props $100.00 per hour Minimum charge of two (2) hours Training Tower w/ Burn Room $150.00 per hour Minimum charge of two (2) hours, plus cost of GFD Safety Officer and Supplies Wall Breach Prop $25.00 per hour Minimum charge of two (2) hours, responsible for supplies Confined Space Tubing Prop $25.00 per hour Minimum charge of two (2) hours, plus use of GFD Safety Officer Movable Maze $25.00 per hour Minimum charge of two (2) hours Rebar Prop $25.00 per hour Minimum charge of two (2) hours, must supply rebar Garage Door Prop $25.00 per hour Minimum charge of two (2) hours, must supply garage door panels FDC / Sprinkler Prop $25.00 per hour Minimum charge of two (2) hours Forcible Entry Prop $25.00 per hour Minimum charge of two (2) hours must supply flat stock, rebar, etc. Rappelling Tower $25.00 per hour Minimum charge of two (2) hours, must use GFD Safety Officer Ventilation Prop (Flat or Pitched roof) $75.00 per hour Minimum charge of two (2) hours, must supply OSB/2x4 Ventilation Prop with use of other movable props $100.00 per hour Minimum charge of two (2) hours b. Live Fire Training Item Rate Note Basic Burn Package $1500/day 8hrs, hay, pallets, safety officer, smoke machine, rescue dummy, cascade , A/V, classroom, up to 30 ppl Engine Company Package $2000/day Basic Burn + Type I Engine (if available), Hose/appliances, Standpipe/Sprinkler Truck Company Package $2200/day Engine pkg + vent prop, breach props c. Miscellaneous Item Rate Note Safety Officer $75.00 per hour Minimum charge of two (2) hours, Moveable Props $25.00 per hour/prop Minimum charge of two (2) hours OPERATION SERVICE FEE SCHEDULE GEORGETOWN FIRE DEPARTMENT Page 20 of 24 Community Outreach Fees a. CPR Training Course Rate Note Healthcare Provider $35/person $40/person City Resident Non-resident Heart Saver $35/person $40/person City Resident Non-resident Family & Friends No Charge $20/person City Resident Non-resident CPR/First-Aid Combo $50/person City Resident/Business b. First-Aid Course Rate Note First-Aid Course $25/person $40/person City Resident Non-resident c. Babysitter Course Course Rate Note First-Aid Course $35/person $45/person City Resident Non-resident d. Fire Extinguisher Course Course Rate Note Fire Extinguisher Class No Charge $10/person City Resident – Scheduled Class Non-resident/Unscheduled/Off-site (min. 10ppl) e. Residential Lock Box Course Rate Note Residential Lock Box $160/box $60/box City Resident f. Speaker & Teacher Bureau Course Rate Note Life Safety Education No Charge Salary + ERE* City Resident – Scheduled Class/Event Non-resident/Business Notes a. Calculated hours shall include travel time and be prorated to the next half-hour b. Salary shall be calculated at actual cost + ERE FIRE & LIFE SAFETY SERVICE FEE SCHEDULE GEORGETOWN FIRE DEPARTMENT Page 21 of 24 Fire Code Compliance Fees a. Fire Code Permits Permit Rate Note Automatic Extinguishing Systems Alternative Automatic Extinguishing a $250 $100 New system installation Modification Automatic Extinguishing Systems Commercial Cooking Systems a $150 $100 $100 New single system installation Each additional system installation Modification Automatic Extinguishing Systems Commercial Sprinkler New a $250 $500 $250 $250 $75 New system installation 1-10,000sqft 10,000-52,000sqft Each addt’ 52,000sqft or fraction thereof Each floor above or below first floor Partial Inspection (after initial) Automatic Extinguishing Systems Commercial Sprinkler Modification a $100 $200 $350 $100 1-20 Heads 21-100 Heads 101-500 Heads Each 100 heads or fraction thereof over 500 Automatic Extinguishing Systems Fire Pump and Related Equipment a $500 $250 $150 New single pump, includes tank Each additional pump Modification Automatic Extinguishing Systems Residential Sprinkler a $100 No Fee One- two-family dwelling Voluntary installation, not required by code Automatic Extinguishing Systems Standpipe Systems a $200 $100 System with 1-4 outlets Each additional 4 outlets or fraction thereof Automatic Extinguishing Systems Underground Fire Line Supply a $200 $100 $100 First 150 lineal feet Each additional 150 feet Fireline stubout when submitted separately Blasting - Explosives a $200 Operational permit, each 30 day period Burning Open Burn, Open Flames, Candles, Torches, Recreational Fire (Wildfire Risk Area) a $100 $100 $50 $25 $25 Air Diffuser Operation (per 30 days) Commercial open burn (per 30 days) Open flames, candles, torches (annual) Public assembly fire (event) Residential fire (permit period) Fire Alarm and Detection Systems New Installation a $250 $500 $250 $250 New system installation 1-10,000sqft 10,000-52,000sqft Each addt’ 52,000sqft or fraction thereof Each floor above or below first floor FIRE & LIFE SAFETY SERVICE FEE SCHEDULE GEORGETOWN FIRE DEPARTMENT Page 22 of 24 Permit Rate Note Fire Alarm and Detection Systems Modification to Existing System a $150 $250 1-10 Devices Greater than 10 devices Fire Alarm and Detection Systems Monitoring System a $150 Fire protection monitoring system when submitted separately Fire Apparatus Access a $100 $50 $75 Access and fire lane marking Each fire apparatus access gate Annual gate operation inspection (per site) Fireworks and Pyrotechnics Display/Show $250 Per display or show Includes review and insp (Additional fee for fire protection operational standby as determined by Chief) Flammable and Combustible Liquids a $200 $100 $75 New installation single tank Each additional tank install at same time Annual inspection of tanks not regulated by State Fire Marshal Hazardous Materials a $100/hr $100/hr $150 New system, storage area, tank, includes HMIS and HMMP review, min 2hr. Revision/Modification of approved submittal Annual inspection and HMIS, HMMP review LP-Gas a $150 $75 New installation Annual inspection (exception-containers with 500-gallon capacity or less serving one- and two-family dwellings) Tents and Membrane Structures a $150 $50 Single tent Each additional tent on site Mobile Food Vendor Fee $125 Annual permit w/ up to 1-hour of inspection Other Operational Permits - IFC a (permit not separately indicated) $75 $75/hr Annual permit w/ up to 1-hour of inspection Per rounded hour of addt’ inspection time Other Construction Permits – IFC a (permit not separately indicated) $150 New system installation b. Inspection / Response Fees Type Rate Note Business Inspection No Fee No Fee $75 $150 $150 Annual Business Inspection Fee First re-inspection Second re-inspection due to non-compliance Third re-inspection due to non-compliance Business may be issued a Stop Work Order pending compliance w/ code /or Citation. Re-inspection - restore business operation Certificate of Occupancy Inspection $100 $75 $75 Includes up to 2-hours Per hour of additional inspection Re-inspection per hour (minimum of 1-hr) Code Consultation Interpretations, Pre-Submittal Consultations, and Technical Services with Documented Record/Report $150 $75 Includes initial meeting and up to two hours of research and documentation. Per hour fee for follow up meeting or additional time and documentation (not intended for simple/minor issues) Page 23 of 24 Type Rate Note Construction Inspection New and/or modification construction No Fee $75 $150 First inspection included in permit fee First re-inspection Second and/or each subsequent re- inspection Construction Document Review Development, Preliminary, and Concept $150 $75 Each development submitted as a whole Additional, each separately submitted unit, or phase Construction Document Review Building Construction - New Building $200 $200 $75 0-52,000sqft, includes two reviews Each addt’ 52,000sqft or fraction thereof Per hour of additional review to achieve code compliance or due to revisions Construction Document Review Building Construction - Modification Tenant Improvements Landlord Improvements $100 $100 $75 0-52,000sqft, includes two reviews Each addt’ 52,000sqft or fraction thereof Per hour - For additional review to achieve code compliance or due to revisions to approved plan Licensed Inspection/Re-Inspection Care Center, Nursing Home, Hospital, etc. $75 $75 Up to one-hour of inspection For each subsequent hour, portion thereof Expedited Permit/Plan Review 300% 300% of regular permit fee, written request required, when available and pre-approval by Chief required. Fire Alarm Response $150 $1000 $500 Each false alarm exceeding 3/yr, due to "failure to notify" when working on or testing sprinkler and / or fire alarm system, and alarm malfunctions Intentional false alarm Burning or hazardous operation without permit causing emergency response Fire Watch/Standby – Fire Code Official $75/hr Minimum 2hrs., when available and pre- approval by Chief required. Does not include operational response equipment, additional fee may be required Inspection After Business Hours $75/hr Minimum 2hrs., when available and pre- approval by Chief required Inspection No-Show $150 Failure to attend a scheduled inspection after 30 minute Fire Code Official wait time Work Without Approved Permit 500% 500% of regular permit fee Notes a. Fee includes fire code compliance review, and inspections during business hours Page 24 of 24