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HomeMy WebLinkAboutAgenda_COA_11.21.2016Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown Nov ember 21, 2016 at 6:00 PM at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Order – Gene Jantzen, Board Chair B Co nsideration and possible ac tion to app ro ve minutes o f the meeting held on Septemb er 19, 2016 and Oc tober 17, 2016 – Gene Jantzen, Board C hair Legislativ e Regular Agenda C Dis cus s ion regard ing the upc o ming four expiring terms o f appointment in F eb ruary 2017 o n the Co mmis s ion on Aging Advis o ry Bo ard – Gene Jantzen, Board Chair D Status report from each of the Prio rity Initiatives : Co mmunicatio n, Trans p o rtatio n, Dental Care, Affo rd able Hous ing, Mental Health – Board memb ers E Dis cus s ion of future agend as and priorities – Gene Jantzen, Board Chair CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 1 of 11 City of Georgetown, Texas Commission on Aging November 21, 2016 SUBJECT: Call to Order – Gene Jantzen, Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 2 of 11 City of Georgetown, Texas Commission on Aging November 21, 2016 SUBJECT: Co nsideration and pos s ible ac tion to approve minutes o f the meeting held on Septemb er 19, 2016 and Octo b er 17, 2016 – Gene Jantzen, Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: ATTACHMENTS: Description Type Minutes from 9.19.2016 Cover Memo Minutes from 10.17.2016 Cover Memo Page 3 of 11 Commission on Aging September 19, 2016 1 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas September 19, 2016 The City of Georgetown Commission on Aging met on September 19, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 p.m. Eight Board members were present, thus constituting a quorum. Also present was Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on August 15, 2016 – Gene Jantzen, Board Chair. Valerie Nicholson moved to approve the minutes from the August 15, 2016 meeting. Donna Livingston moved to second the motion, which the Board approved unanimously. (8- 0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding the Williamson County Community health Assessment and Improvement Plan – Ray Langlois, Coalition Coordinator of the WilCo Wellness Alliance and Melissa Tung, Systems Analyst for the Williamson County and Cities Health District. Melissa Tung began the presentation by presenting an overview of the Community Health Assessment (CHA) which included findings from the 4 MAPP assessments: 1. Community Health Status Assessment 2. Community Themes and Strengths Assessment and Forces of Change Assessment 3. Local Public Health Systems Assessment 4. Health Priorities as well as how the results fed into identifying the top 5 health priorities, which are: 1. Mental Health 2. Access to Healthcare 3. Awareness of Healthcare Resources Page 4 of 11 Commission on Aging September 19, 2016 2 4. Active Living 5. Chronic Disease Melissa also presented issues such as changing demographics, growing aging population in Williamson County and how that affects health. Ray Langlois explained the new WilCo Wellness Alliance (WWA) coalition model and how it is the main vehicle for implementation of the new 2017-2019 CHIP. Ray also gave an overview on the new CHIP which included the process and timeline for action planning. The Commission was asked what would they like to see accomplished based on the CHA. Responses were for the aging population to have access to dental services, adult day care for seniors, transportation for seniors, and to establish a similar Sacred Heart Community Clinic in Georgetown modeled after the clinic in Round Rock. The Commission was asked if there were areas where the WilCo Wellness Alliance could better assist in the health care of the senior population. The Commission suggested communicate information, work with agencies in providing transportation among the seniors, and assist in the coordination of all service providers of the aging population. D. Discussion regarding applicants for the Commission on Aging Advisory Board – Gene Jantzen, Board Chair. Board member William Dalton, Jr. resigned his position due to relocating to Florida. Due to the fact that the term of this position expires in February 2018, the Commission has been given the opportunity to recruit. Mr. Jantzen distributed applications among the Board members. Applicants are to complete the application forms then submit their application and resume to the City Secretary for the Mayor’s review and recommendation to the City Council. E. Discussion and possible action for Commission on Aging monthly meeting dates during November 2016 and December 2016 -– Gene Jantzen, Board Chair. Discussion occurred regarding the regular meeting dates during the holiday season to consider the possibility of rescheduling the two monthly meeting dates. The Board members expressed there are no conflicts with their schedules and the regular monthly meeting dates for the holidays; therefore, the Board will meet on the third Monday evening during November and December. Patricia Strickland and Tiffany Enos did state they will not be in attendance during the December meeting. F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health – Board members. Several Board members gave overviews of their Priority Initiative. G. Discussion of future agendas and priorities – Gene Jantzen, Board Chair. Fire Chief Sullivan will give a quarterly report of pre-hospital medical services. A Gift of Time-Adult Day Care, Josie Zamora, will present. Status reports from the Priority Initiatives will be given by the Board members. Page 5 of 11 Commission on Aging September 19, 2016 3 Adjournment The next Board meeting will be Monday, October 17, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:45 p.m. on a motion by Dan Bonner, seconded by Tiffany Enos, which the Board approved unanimously. (8-0) _________________________________ _________________________________ Gene Jantzen, Chairman Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Page 6 of 11 Commission on Aging October 17, 2016 1 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas October 17, 2016 The City of Georgetown Commission on Aging met on October 17, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 p.m. Four Commission members were present, four Commission members were absent, Dan Bonner, Tiffany Enos, Valerie Nicholson and Patricia Strickland, thus not constituting a quorum. Mr. Jantzen stated that the group would be meeting in an unofficial capacity. Also present was Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on September 19, 2016 – Gene Jantzen, Board Chair. Tabled due to no quorum of the Commission. Legislative Regular Agenda Due to the lack of a quorum of the Commission on Aging, individual agenda items were presented and discussed but no action or vote was taken on any of the following items: C. Presentation and discussion regarding A Gift of Time-Adult Day Care – Josie Zamora, President, A Gift of Time-Adult Day Care. Josie Zamora, President, Joe Ruiz, Vice President, Carol Glasco, Secretary, and Steve Howard, SCORE mentor, presented. Ms. Zamora stated that she and this group have been working for several months with the State of Texas, as well as other entities, to establish a non-profit adult day care service in the City of Georgetown. The intent of “A Gift of Time-Adult Day Care” is to provide daytime care for older adults with physical or cognitive needs to participate in activities designed to engage both the mind and body including music, brain boosters, gardening and more. Each day would be designed to provide activities, meals and snacks, and transportation options. Programs, resources and education will be planned and provided for the caregiver. Ms. Zamora will return after the first of the year to update the Commission on Aging members as to the progress of the adult day care program. Page 7 of 11 Commission on Aging October 17, 2016 2 D. Presentation and discussion of pre-hospital medical services and needs within the Georgetown community – John Sullivan, Fire Chief, Georgetown Fire Department. Fire Chief John Sullivan gave an overview of various medical services needed and provided by the Emergency Medical Services staff over the past several months. Chief Sullivan gave an overview of a couple of new programs that will eventually be implemented, Smart 911 (silver alert for senior citizens) and Pulse Point (cardiac arrest survival). E. Discussion regarding applicants for the Commission on Aging Advisory Board -– Gene Jantzen, Board Chair. Mr. Jantzen stated that the City Secretary’s office had not received any applicant applications from which an appointment would be made to complete the term of former Commission member, William Dalton who resigned to relocate out of state. Therefore, the vacancy will be filled during the normal application process to serve on a City Board or Commission beginning in November. F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health – Board members. Transportation – Ginny Hahn stated that the recent Volunteer Workshops held in Sun City were very well attended. From the two workshops held, there were ten attendees who volunteered to work with Faith in Action in providing transportation to senior residents. G. Discussion of future agendas and priorities – Gene Jantzen, Board Chair. Status reports from the Priority Initiatives will be given by the Board members. Adjournment The next Board meeting will be Monday, November 21, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The group dispersed at 7:20 p.m. _________________________________ _________________________________ Gene Jantzen, Chairman Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Page 8 of 11 City of Georgetown, Texas Commission on Aging November 21, 2016 SUBJECT: Disc ussion regarding the up coming fo ur exp iring terms of ap p o intment in February 2017 on the Commission o n Aging Ad visory Board – Gene Jantzen, Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 9 of 11 City of Georgetown, Texas Commission on Aging November 21, 2016 SUBJECT: Status report fro m eac h o f the Priority Initiatives : Communic ation, Trans portation, Dental Care, Affordable Hous ing, Mental Health – Board memb ers ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 10 of 11 City of Georgetown, Texas Commission on Aging November 21, 2016 SUBJECT: Disc ussion of future agendas and p rio rities – Gene Jantzen, Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 11 of 11