HomeMy WebLinkAboutAgenda_GGAF_10.30.2019Notice of Meeting for the
General Gov ernment and F inance Adv isory B oard
of the City of Georgetown
October 30, 2019 at 4:30 P M
at 808 Martin Luther K ing Jr Street, Georgetown, T X 78626, Community Room
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
L egislativ e Regular Agenda
A R eview minutes from the Marc h 6, 2019 G eneral G overnment and F inanc e Advisory Board Meeting -
Amy Mertink, Board Liaison
B C ons ideration and possible action for the approval to purc hase vehicles and equipment in the amount of
$1,857,313. --S tan Hohman, Fleet S ervices M anager
C C ons ideration and possible action to approve the P rofessional S ervices Agreement with Wantman G roup,
Inc . of F risc o, Texas in the amount of $348,000 for the Arc hitectural/Engineering Des ign of a P arking
S truc ture at Main S treet and 6th S treet. – Eric Johns on, C I P Manager
Adjournment
Adjourn Meeting
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 1 of 23
City of Georgetown, Texas
Government and Finance Advisory Board
October 30, 2019
S UB J E C T:
R eview minutes from the March 6, 2019 G eneral G overnment and F inance Advis ory Board Meeting -
Amy Mertink, Board Liais on
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Amy Mertink, Board Liais on
AT TAC H ME N T S:
Description Type
Augus t minutes Backup Material
Page 2 of 23
Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
Aug 28, 2019
The General Government and Finance Advisory Board met on Wednesday, Aug 28, 2019 at 4:30 PM
in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting
date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr Street for additional information;
TTY users route through Relay Texas at 711.
Board Members Present: City Staff Present:
Tommy Gonzalez, Chair
Stu McLennan
James Bralski
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Chris Bryce, IT Director
Elaine Wilson, Controller
Rosemary Ledesma, Purchasing Manager
Eric Johnson, CIP Manager
Tadd Phillips, HR Director
Amy Mertink, Admin Assistant
Others present:
Legislative Regular Agenda
Tommy Gonzalez called the meeting to order at 4:31 p.m.
A Review minutes from the July 24, 2019 General Government and Finance Advisory Board
Meeting – Amy Mertink, Board Liaison
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 3-0.
B Consideration and possible action to recommend to council an award of a Blanket Agreement
with W.W. Grainger, Inc. to provide maintenance repair and operations (MRO) supplies, parts,
equipment, materials and related services through the Omnia Partners Public Sector Contract
#192163 in an amount not to exceed $190,000.--Rosemary Ledesma, Purchasing Manager.
Rosemary Ledesma explained that this is a new contract. It will integrate with the Workday system and
orders can be placed online. Tommy Gonzalez inquired about the dollar amount of the contract and
Rosemary explained that it is based on past years purchases from Grainger from multiple departments
across the city, with additional future purchases also included for items not currently purchased from
Grainger. Rosemary also let the board know that legal has reviewed the contract.
Motion to approve by Stu McLennan, 2nd by James Bralski, approved 3-0.
Page 3 of 23
C Consideration and possible action to approve a Construction Contract with Pro Dirt Services,
LLC. Of Pflugerville, Texas for the Construction of Downtown Parking Lot Expansion, at and
around 321 W. 8th St in the amount of $558,690. – Eric Johnson, CIP Manager.
Eric Johnson showed the progress made on the site demolition and reviewed the site plans, including
the planned bus stop area.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 3-0.
D Consideration and possible action recommending approval of change order #1 with Sierra Cedar
for implementation of an Enterprise Resource Planning system in the amount of $121,995.--Leigh
Wallace, Finance Director and Chris Bryce, IT Director
Leigh Wallace reviewed the project history, timeline, ten year total cost of ownership, accomplishments
in Phase 1, communications that have been done with employees, the Phase 1 Go Live schedule, and
Phase 2 accomplishments. Leigh then explained the need for the change order. Chris Bryce explained
the technical process for ETL and the amount of time it is consuming. Parts of the process are manual
and the data must be checked to ensure it loads correctly. The board asked about project contingency
and Leigh verified it has been used for the 3 contractors.
Motion to approve by Stu McLennan, 2nd by James Bralski, approved 3-0.
Motion to adjourn meeting by James Bralski, 2nd by Stu McLennan, approved 3-0. Meeting adjourned
at 5:25pm.
__________________________________ ____________
Tommy Gonzalez Date
Board Chair
__________________________________ ____________
Chere’ Heintzman Date
Board Secretary
__________________________________ ____________
Amy Mertink Date
Board Liaison
Page 4 of 23
City of Georgetown, Texas
Government and Finance Advisory Board
October 30, 2019
S UB J E C T:
C onsideration and pos s ible ac tion for the approval to purchas e vehic les and equipment in the amount of
$1,857,313. --Stan H ohman, F leet Services Manager
IT E M S UMMARY:
T hes e vehic les will be purc hased through cooperative purc hasing agreements. T hey have been inc luded in
the 2019/20 Annual Budget as being either replacement of exis ting vehicles within the F leet or as new
additions .
T he vehic les and equipment to be purc hased in this item include:
4 P ickups
1 S mall Hybrid S UV
2 S mall S UV’s
1 Utility Mini-Van
1 Library Van
3 Utility bed truc ks
1 Dump bed truc k
1 Electric Department Bucket Truc k
2 Mini-Exc avators
1 S kid-S teer Loader
9 Marked P olic e Utility Vehicles
2 Marked P olic e P ic kups
5 Unmarked P olic e Utility Vehicles
1 Unmarked P olic e P ic kup
1 F ifteen P assenger Van
O ut of the 35 units reques ting purc hase approval, 26 of these are replac ements and 9 are new additions.
F IN AN C IAL IMPAC T:
T hes e vehic les were approved and budgeted for in the 2018/19 F leet Budget.
F und Impacts :
F leet R eplacement I S F $696,440.52
P ublic S afety $926,691.26
G eneral F und $23,618.00
S torm Water $111,062.00
Water $99,500.42
S UB MIT T E D B Y:
S tan Hohman, F leet S ervices Manager
AT TAC H ME N T S:
Page 5 of 23
Description Type
Vehicles and Equipment Summary Backup Material
Page 6 of 23
10/19/2019 2020 Vehicle/Equipment Purchase
Vendor Description Unit Replacing Department Purchasing Contract Budgeted Price Fund Account line Disposition
Silsbee 138-19 Locators/Safety GoodBuy 19-8F000 $33,000.00 $28,508.06 Fleet ISF 520-5-0351-52-700 Auction $1,500
Silsbee 346-02 Inspections GoodBuy 19-8F000 $25,000.00 $21,348.45 Fleet ISF 520-5-0351-52-700 Auction $1,500
Silsbee 346-08 Inspections GoodBuy 19-8F000 $25,000.00 $21,348.45 Fleet ISF 520-5-0351-52-700 Auction $1,500
Silsbee 115-10 Metering GoodBuy 19-8F000 $30,000.00 $23,577.00 Fleet ISF 520-5-0351-52-700 Auction $2,000
Silsbee 551-15 Code Enforcement GoodBuy 19-8F000 $30,000.00 $23,618.00 Fleet ISF 520-5-0351-52-700 Auction $1,500
Silsbee Additional Code Enforcement GoodBuy 19-8F000 $32,500.00 $23,618.00 General 520-5-0351-52-713 New Addition
Silsbee 110-36 Water GoodBuy 19-8F000 $65,000.00 $32,254.75 Fleet ISF 520-5-0351-52-700 Totaled
Silsbee 266-06 Animal Services GoodBuy 19-8F000 $42,200.00 $26,135.25 Bond 520-5-0351-52-705 Auction $2,000
Caldwell 108-33 Water SmartBuy 070-A1 $65,000.00 $53,715.42 Fleet ISF 520-5-0351-52-700 Auction $2,500
Silsbee 134-16 Streets GoodBuy 19-8F000 $65,000.00 $47,647.75 Fleet ISF 520-5-0351-52-700 Totaled
Caldwell Additional Water Tarrant County 2019-041 $65,000.00 $54,913.42 Water 520-5-0351-52-717 New Addition
RDO 108-20 Water Sourcewell $45,000.00 $38,975.00 Fleet ISF 520-5-0351-52-700 Auction $1,500
Holt CAT Additional Stormwater Sourcewell 032119-CAT $118,000.00 $111,062.00 Stormwater 520-5-0351-52-715 New Addition
RDO Additional Water Sourcewell $46,500.00 $44,587.00 Water 520-5-0351-52-717 New Addition
Altec 106-38 Electric TXMAS-19-23V03 $181,000.00 $181,566.00 Fleet ISF 520-5-0351-52-700 Auction $3,500
Freightliner of Austin 108-08 Water BuyBoard 521-16 $100,000.00 $92,930.00 Fleet ISF 520-5-0351-52-700 Auction $3,000
Texas Bus Sales Additional Library HGAC $65,000.00 $53,672.85 Fleet ISF 520-5-0351-52-700 New Addition
Mini-Excavator Cat 307.5
Skidsteer JD324G
Altec/Freightliner Bucket Truck AT48M
Freightliner M2-106 Dump truck
Ford/Sunset 150L transit van
Three quarter ton, ext, cab long bed 4WD with camper shell
Three quarter ton long bed pickup
F-450 ext. cab diesel w/utility bed
F-550 regular cab, DRW w/utility concrete form bed
One ton, regular cab w/utility bed, cab window guard and
crane
Mini-Excavator JD35G
Toyota RAV4 Hybrid
Ford Escape
Ford Escape
Ford Transit Connect Minivan
Half ton, regular cab, long box pickup
Half ton, regular cab, long box pickup
Page 7 of 23
Vendor Description Unit Replacing Department Purchasing Contract Budgeted Price Fund Account line Disposition
Caldwell Police Interceptor utility marked vehicles 864-11 Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 Auction/Pool
(9) units 864-19 Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 Auction/Pool
864-79 Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 Auction/Pool
864-67 Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 Auction/Pool
864-22 Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 Auction/Pool
864-41 Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 Auction/Pool
Patrol Additional Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 New Addition
Patrol Additional Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 New Addition
Community Engagement Additional Police BuyBoard 521-16 $66,500.00 $66,430.29 Bond 520-5-0351-52-705 New Addition
Silsbee Police Interceptor utility undercover vehicles 864-114 Police GoodBuy 19-8F000 $46,500.00 $46,879.19 Bond 520-5-0351-52-705 Auction/Pool
(3) units 864-131 Police GoodBuy 19-8F000 $46,500.00 $46,879.19 Bond 520-5-0351-52-705 Auction/Pool
Digital Forensics Detective Additional Police GoodBuy 19-8F000 $46,500.00 $46,879.19 Bond 520-5-0351-52-705 Auction/Pool
Caldwell Police Responder Pickup 864-34 Police Tarrant County 2019-014 $66,500.00 $65,661.46 Bond 520-5-0351-52-705 New Addition
Caldwell Three quarter ton, 4 door, short bed 864-138 Police Tarrant County 2019-041 $46,500.00 $28,485.37 Bond 520-5-0351-52-705 Auction/Pool
Silsbee Dodge Police Inteceptor Durango 864-123 Police BuyBoard 521-16 $46,500.00 $33,263.50 Bond 520-5-0351-52-705 Auction/Pool
Silsbee Toyota Tundra Pickup 864-140 Police GoodBuy 19-8F000 $46,500.00 $34,635.50 Bond 520-5-0351-52-705 Auction/Pool
Silsbee Interceptor utility undercover vehicle RED 550-28 Fire GoodBuy 19-8F000 $40,000.00 $42,506.29 Fleet ISF 520-5-0351-52-700 Auction $2,500
Silsbee 15 passenger van RED 550-23 Fire GoodBuy 19-8F000 $40,000.00 $34,772.50 Fleet ISF 520-5-0351-52-700 Auction $500
Account Totals Budgeted Budgeted Cost Difference
Fleet ISF 520-5-0351-52-700 $903,500.00 Fleet ISF $809,000.00 $696,440.52 $112,559.48
Public Safety 520-5-0351-52-705 $3,186,200.00 Public Safety $986,200.00 $926,691.26 $59,508.74
General Fund 520-5-0351-52-713 $32,500.00 General Fund $32,500.00 $23,618.00 $8,882.00
Storm Water 520-5-0351-52-715 $140,500.00 Storm Water $118,000.00 $111,062.00 $6,938.00
Water 520-5-0351-52-717 $124,500.00 Water $111,500.00 $99,500.42 $11,999.58
$4,387,200.00 Totals $2,057,200.00 $1,857,312.20 $199,887.80
ON THIS SHEET
Page 8 of 23
City of Georgetown, Texas
Government and Finance Advisory Board
October 30, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to approve the P rofes s ional S ervic es Agreement with Wantman G roup,
Inc. of F ris co, Texas in the amount of $348,000 for the Architec tural/Engineering Design of a P arking
S tructure at Main S treet and 6th S treet. – Eric Johnson, C I P Manager
IT E M S UMMARY:
T he C ity of G eorgetown entered into a contrac t with C arl Walker, Inc. on Dec ember 9, 2014 for the
Downtown P arking S tudy. T he final report of the Downtown P arking S tudy is dated July 2015, and
pres ented to C ity C ouncil Augus t 25, 2015. Long term rec ommendations inc lude cons truction of P arking
S tructure F acilities .
C arl Walker, Inc was originally the name of the P arking S olution Divis ion of Wantman G roup, Inc. (W G I).
After the Downtown P arking S tudy was c omplete, the “C arl Walker” name was dropped, and the P arking
S olution Division absorbed the name of the parent company, W G I. T he C ity entered into a contrac t with
W G I on O c tober 2, 2018 to s tudy the feasibility of a parking s tructure at Main S treet and 6th S treet. T he
res ults of that report were pres ented to C ity C ouncil on January 22, 2019.
G iven their extens ive background in P arking S tructure Des ign, and their extens ive background in the
s pecific needs and requirements of the C ity of G eorgetown, we recommend W G I as the most qualified
cons ultant to design the proposed P arking S tructure at Main S treet and 6th S treet.
F IN AN C IAL IMPAC T:
T he proposal identifies a fee of $348,000 for des ign and c onstruc tion phas e services.
T he Downtown P arking G arage is funded through C ertific ates of O bligation.
$5,000,000 issued through the 2019 annual debt issuanc e
T he debt will be s erved at 50% through the property tax rate and 50% from dedicated tax rate from the
Downtown Tax Inc rement R einvestment Zone.
S UB MIT T E D B Y:
Eric Johns on, C I P Manager
AT TAC H ME N T S:
Description Type
Proposal Backup Material
Pres entation Pres entation
Page 9 of 23
3211 Internet Blvd., Suite 220, Frisco, TX 75034 | 469.777.5140 | WGInc.com/parking
September 24, 2019 (Revision 1)
Mr. Eric Johnson
Capital Improvement Projects Manager
City of Georgetown Eric.Johnson@georgetown.org
113 E. 8th Street
Georgetown, TX 78626
Re: 7th & Main Parking Structure
Proposal for Professional Design Services
Design Development through Construction Administration Phase Services
Wantman Group, Inc. (WGI) Proposal # P1-19-535
Dear Eric:
WGI is pleased to present this design services proposal and agreement in response to your request for the planned
7th & Main Parking Structure in Downtown Georgetown. We have enjoyed our continual collaboration with the City
of Georgetown since 2015 when we were selected to provide engineering and parking consulting services for a
parking structure in Downtown Georgetown. In December 2018 we completed a Schematic Design package for the
referenced parking structure project. We understand that the City of Georgetown is now ready to move forward with
the remaining phases of the project and has requested our proposal for design services related to the Design
Development phase through Construction Administration phase. We appreciate this opportunity to continue
working with the City and the Community in Georgetown.
PROJECT UNDERSTANDING AND GENERAL REQUIREMENTS
A. Project Owner: The City of Georgetown (The City)
B. Project name: 7th Street and Main Street Parking
Garage
C. Project site location: Intersection of Main Street and
6th Street in Georgetown, TX
D. In general, the proposed new parking garage
requirements are as follows:
1. Total of 4 levels above ground: One slab-on-
grade level and three supported floor levels
2. Parking garage capacity: Approximately 215
parking spaces
3. Standard parking space dimensions: 9’-0” wide
x 18’-0” long
4. The parking garage approximate footprint dimensions are 170’-0” in the east-west direction by 126’-0” in
the north-south direction.
5. Anticipated floor-to-floor height to accommodate ADA Van spaces: 11’-4” minimum
6. Open parking structure meeting the requirements of IBC Section 406.5 for natural ventilation (no
mechanical ventilation or automatic fire sprinkler system are anticipated).
7. Structural system: Cast-in-place post-tensioned concrete.
8. Anticipated vertical circulation systems: Two (2) stairways and one (1) elevator are currently anticipated
9. Free access is anticipated at this time (no parking access and revenue control system will be required at
this time). The design will make provisions for the installation of a concrete island at the vehicular entry/exit
with empty conduit in case the City decides to provide access controls in the future.
Page 10 of 23
Page 2 of 4
Eric Johnson, City of Georgetown
7th St. & Main St. Parking Structure
Proposal #P1-19-535 | September 24, 2019 Rev. 1
E. Design drawings are to be produced using Revit (BIM) or AutoCAD software.
PROPOSED DESIGN TEAM
WGI’s role and detailed scope of services is defined below and in the attached Exhibit A. Our proposed project
team and corresponding roles is as follows:
WGI
Prime Consultant
Structural Engineer
Parking Consultant / Functional Designer
Landscape Architecture
Electrical Engineer
Mechanical/Plumbing Engineer
Teig Architectural Group (subconsultant to WGI)
Architect
Steger Bizzell (subconsultant to WGI)
Site/Civil Engineering
Other Consultants Retained the City of Georgetown (Owner) Under a Separate Contract
Land Surveying Services
Geotechnical Investigations and Engineering Services: The City has retained Terracon for these services.
Environmental Assessment
Clarifications and Services Not Currently Included
Community Outreach Meetings: We understand that the City would like WGI to participate in two (2)
community outreach meetings that would be facilitated by the City. WGI’s role in these meetings would be
to provide technical/design support to the City and answer any design questions from the public.
Water Pollution Abatement Plan (included): The project site is located in the Edwards Aquifer Recharge
Zone and is subject to the rules for development as established by the Texas Commission on Environmental
Quality (TCEQ) and the City of Georgetown’s Water Quality regulations. We will prepare and submit a
TCEQ application for Water Pollution Abatement Plan approval. However, TCEQ submittal fees are not
included in our proposal.
Special Inspections and Construction Testing (not included): These services are typically retained by the
Owner and are procured just prior to construction once design documents have been prepared. We can
assist the City of Georgetown in procuring these services at a later date.
Adjacent New Retail/Office Building Design Services (not included): We understand that a planned
adjacent two-story building, with frontage along 7th Street, will be designed by others (Developer Team).
We will coordinate access design from the parking garage to the adjacent new building with the Developer
Team. Our proposal does not include design services related to the planned two-story building.
Texas Accessibility Standard Review Services (not included). Our design documents will be developed
for accessibility (ADA) compliance. However, we anticipate that accessibility review will be performed by a
separate consultant retained directly by the City (Owner).
Traffic Engineering Services (not included): The City’s Unified Development Code (UDC) requires a Traffic
Impact Analysis when the proposed development generates traffic in excess of 2,000 average daily trips
(UDC Sec. 12.09.030). Currently, we do not anticipate the new parking garage to generate more than 2,000
daily trips.
Geologic Assessment (not included): A geologic assessment will be required to confirm whether or not a
natural cave/spring/occupied site exists on the property or within 300 meters of the property. This
assessment is not included in our proposed scope of services. We can assist the City in contracting with a
firm that can provide such service.
Page 11 of 23
Page 3 of 4
Eric Johnson, City of Georgetown
7th St. & Main St. Parking Structure
Proposal #P1-19-535 | September 24, 2019 Rev. 1
Parksmart (Sustainable Design) Certification is not included.
Other Fees or Services Not Included
Property platting (preliminary/final/amended/re-plat)
Dry utilities design (phone, cable, gas, electric)
Plans for off-site utility extensions/improvements
Governmental review or inspection fees
Easement descriptions or existing easement abandonments/license to encroach
Re-zoning/variance/waiver requests
ANTICIPATED PROJECT APPROACH & BASE SCOPE OF SERVICES
WGI’s proposed scope of services is provided in the attached Exhibit A.
ANTICIPATED PROJECT SCHEDULE
The anticipated project milestone durations are as follows:
Design Development: 8 weeks
Construction Documents: 8 weeks
Bidding and Award: 6 weeks
Construction: 10 months (subject to Contractor’s proposed schedule)
Anticipated Meetings & Site Visits – The maximum number of anticipated meetings and site visits for the
proposed basic services are summarized in the table below. WGI can attend additional meetings and perform
additional site visits as an additional service.
Project Phase / Task
Meetings/Site Visits
Included in Base
Services
Project
Management
Meetings
Community Outreach & Stakeholder Meetings (Facilitated by the City) 4
Meeting with Historic and Architectural Review Commission (HARC) 1
City Council Meetings 2
Meeting with City’s P&Z 1
Preapplication Meeting 1
Total Project Management Meetings 9 Meetings
Design &
Bidding
Meetings
Design Development Phase 2
Construction Documents Phase 2
Bidding and Negotiation Phase 1
Total Design Meetings 5 meetings
Construction
Site Visits
Construction Administration Phase
Preconstruction Meetings 2
Periodic Site Visits/Construction Progress Meetings 8
Punch List Visits 2
Total Site Visits 12 Visits
Page 12 of 23
Page 4 of 4
Eric Johnson, City of Georgetown
7th St. & Main St. Parking Structure
Proposal #P1-19-535 | September 24, 2019 Rev. 1
BASE SCOPE OF SERVICES FEE SUMMARY
We propose to provide professional services for the referenced project as described in this proposal on a lump sum
amount basis as shown in the table below.
Project Phase Lump Sum Amount
Project Management Meetings $45,000
Design Development $74,500
Construction Documents $141,000
Bidding $8,500
Construction Administration $79,000
TOTAL $348,000
OPTIONAL SCOPE OF SERVICES
As an optional service, we propose to attend and lead two public outreach meetings. Our proposed scope
of services for this optional task would include the following:
· Prepare an agenda
· Prepare presentation
· Lead and moderate the meeting
· Provide a meeting summary memo
· Cost for this option would be $6,500 per meeting for two WGI employees attending the meeting
ADDITIONAL SERVICES
We propose to attend additional meetings or site visits in Georgetown as an additional service for a lump sum of
$1,800 for each additional meeting or site visit (for one person attending). Other additional services, when
authorized in writing, will be invoiced on a mutually agreed lump sum fee.
TERMS AND CONDITIONS
We understand that the City will provide a standard Agreement Between Owner and Project Engineer for our review.
We appreciate the opportunity to continue serving the City of Georgetown. Please contact us if you have any
questions.
Sincerely,
Wantman Group, Inc. (WGI)
Fabio Serrato, PE
Manager – Parking Solutions
CC: Jeff Hanson, WGI
Attachments: Exhibit A – Proposed Scope of Services
Page 13 of 23
Page 1 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
DESIGN DEVELOPMENT THROUGH CONSTRUCTION ADMINISTRATION
A. Design Phases
1. Chair and document periodic design coordination meetings in Georgetown, or via telephone and/or web
conference. Number of in-person meetings are presented in our letter proposal.
2. Update parking structure layout to finalize the following:
a. Relationship of the structure to peripheral street system, adjacent buildings, and anticipated user
destinations.
b. Location and size of vehicle entrance and exit.
c. Vehicular and pedestrian flow, both internal and external to the facility.
d. Location of stair/elevator towers.
e. Pedestrian access.
f. Parking space layouts.
g. Vehicle ramping system.
3. Prepare parking space layout drawings, and signage/graphics detailing and specifications.
a. Develop tier plans, including parking space layouts, stair/elevator locations,
storage/electrical/mechanical rooms, sign locations, and entrance/exit islands.
b. Develop graphics (signing) layouts, details, sign schedules, and refine outline specifications for signage.
4. Prepare design development and final structural drawings and specifications, incorporating important durability
criteria. These documents will include:
a. Preliminary and final foundation design based on the geotechnical report recommendations and site
requirements.
b. Preliminary and final sizing of structural elements.
· Structural system detailing.
· Volume change design considerations.
· Development of durability systems, waterproofing, and joint sealants.
c. Develop floor elevations and floor drain locations.
d. Preliminary and final structural specifications for foundations, superstructure system (including
durability features).
5. Parking Area Waterproofing – Prepare design development and final waterproofing drawings and specifications
for the parking area floor slabs. These documents will include:
a. Concrete sealer application to reduce the infiltration of water.
b. Expansion joint waterproofing systems in the floor slabs.
c. Control joint caulking with elastomeric sealant
Page 14 of 23
Page 2 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
d. Traffic bearing membrane application to protect vulnerable structural elements (i.e. post-tensioning
anchors at pour strips), or to provide waterproofing over areas such as storage rooms and electrical
rooms.
6. Develop building sections to show relationship between floor levels and vertical elements, and to show the
relationship with the site and surrounding area.
7. Prepare design development and final architectural plans, elevations, and details. Provide architectural
specifications, including architectural precast (if applicable), masonry, handrails, miscellaneous metals, wood
and plastic (if applicable), flashing, roofing, architectural waterproofing, damp proofing, vents, wire screens,
storage rooms, and electrical rooms.
8. Prepare design development and final utility and site plans, details, and specifications, including utility
coordination.
9. Prepare site grading and drainage as required by the City of Georgetown.
10. Prepare a selective demolition plan of the site civil related items including pavement, curbing, sidewalks, swales,
miscellaneous site work.
11. Prepare Tree Preservation Plan and Final Landscape Plan construction documents. Final plans will include
location, botanic and common plant name, size, quantities, and specific requirements for all proposed planting
materials. Plans will incorporate all tree relocation and tree preservation. Plans will include written specifications
and planting details associated with the proposed landscape design.
12. Prepare Final Irrigation Plan and constructions documents for permit submittal. Final plan set will include
irrigation plan sheets, details and specifications for all head locations, valves, piping, sleeving, etc. as required
addressing the site-specific irrigation requirements.
13. Mechanical, Electrical, Plumbing – Prepare design development and final MEP plans, details, and specifications
(mechanical and electrical systems, including lighting, ventilation, and plumbing).
14. Assist in updating the opinion of probable construction cost and the anticipated construction schedule.
15. Coordinate the work of the design team to confirm conformance of our work with project requirements.
16. Perform preliminary review with the City of Georgetown Planning Department prior to beginning construction
documents.
17. Design Deliverables:
a. Design Development Phase:
Page 15 of 23
Page 3 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
i. Preliminary Parking Functional Floor Plans illustrating parking layout, entry/exit layout, stairs and
elevator(s), and interior signage.
ii. Preliminary Structural Plans, including foundations and superstructure
iii. Preliminary Structural Stair Plans and Details (if new stairs are required)
iv. Preliminary Structural Detail Drawings
v. Preliminary Parking Area Waterproofing Drawings
vi. Preliminary architectural plans and details
vii. Preliminary selective site demolition, site grading and drainage
viii. Preliminary landscape and irrigation
ix. Preliminary Stormwater Pollution Plan, including Best Management Practices.
x. Draft technical specification sections – All Disciplines
b. Construction Documents Phase:
i. Final Plans and Details – All Disciplines
ii. Final Specifications – All Disciplines
B. Bidding, Construction and Close-Out Phases
1. Consult with project team during the procurement phase, answer questions, and prepare addenda as required.
2. Attend preconstruction meetings to review specifications and design requirements with contractors.
3. Provide ongoing consultation throughout the construction phase.
4. Review appropriate shop drawings and submittals required by our technical specifications during the
Construction Phase of the project. Such review will be for general conformance with the design concept of the
project and general compliance with the information given in the Construction Documents.
5. Review and respond to Requests for Information (RFI’s).
6. Review materials testing reports, including geotechnical, foundation bearing capacity, soil compaction, welding,
concrete quality, etc.
7. Participate in pre-concrete placement meeting for communication of project expectations.
8. Conduct periodic construction observation visits at a time deemed appropriate for timely and proper review of
the work in progress. Number of periodic visits are presented in our letter proposal.
9. Review and assist in processing contract change request items to document changes in the work.
10. Conduct punchlist site visit and submit a punchlist report.
Page 16 of 23
Page 4 of 4
7th St. & Main St. Parking Structure
Exhibit A – Proposed Scope of Services
Proposal #P1-19-535 | September 24, 2019
11. Prepare record drawings based on as-built documentation provided by contractors.
SCOPE CLARIFICATION & EXCLUSIONS
1. Design of pipe supports and electrical/mechanical equipment supports typically provided by the
Mechanical/Electrical Contractors.
2. Low voltage electrical systems, including voice, data, security or other system wiring or designs are not included
in our scope of services. Empty conduit design for power and data will be provided (if required).
3. Fire protection design services (if required) will be limited to criteria specifications only, with hydraulic
calculations and piping design documents by certified sprinkler subcontractor. Design provisions for
booster/fire pump, if required, is not included.
Page 17 of 23
October 30, 2019
Parking Garage
Design
Page 18 of 23
Parking Garage Background
•12/9/2014 –Contract with Carl Walker, Inc for
Downtown Parking Study
•8/25/2015 –Parking Study Presentation to City
Council
•10/2/2018 –Contract with Wantman Group, Inc
(WGI) for feasibility study at 6th and Main
•1/22/2019 –Feasibility Study Presentation to City
Council
City of GeorgetownPage 19 of 23
Parking Garage Background
•5/14/2019 –City Council appoints Steering
Committee
•6/24, 7/22, 8/12 and 9/17 –Steering Committee
Meetings
•10/1/2019 –First Public Survey Opens
•10/30/2019 –First Public Survey Closes
City of GeorgetownPage 20 of 23
Scope and Fees
•Scope
–Design
•9 Project Management Meetings
•5 Design Meetings
–Construction Documents
•A/E/Landscape/Irrigation/Civil/Structural/MEP
–Bid Phase
–Construction Administration
•12 Construction Site Meetings
•$348,000 –Fixed Fee
City of GeorgetownPage 21 of 23
Next Steps
•Award Design Contract
•Schedule:
–Design –24 weeks –Spring/Summer 2020
–HARC/Site Building Plan Review–Summer 2020
–Award construction contract –Fall 2020
–Construction –10-12 months
–Completion –Fall/Winter 2021
City of GeorgetownPage 22 of 23
City of Georgetown, Texas
Government and Finance Advisory Board
October 30, 2019
S UB J E C T:
Adjourn Meeting
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
n/a
S UB MIT T E D B Y:
Amy Mertink, Board Liais on
Page 23 of 23