HomeMy WebLinkAboutAgenda_COA_03.14.2016Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
March 14, 2016 at 6:00 PM
at Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Order – Gene Jantzen, Board Chair
B Introductions of current and newly appointed Board memb ers – Gene Jantzen, Board Chair
C Review of the Purp o s e and Bylaws o f the Georgetown Commission on Aging – Gene Jantzen, Board
Chair
D Review of the Attendance Polic y – Gene Jantzen, Bo ard Chair
Consent Agenda
The Statutory Cons ent Agenda inc ludes non-c o ntro versial and ro utine items that may be acted up o n with one
s ingle vo te. An item may b e pulled from the Cons ent Agenda in o rd er that it b e dis c us sed and acted up o n
individ ually as part of the Regular Agenda.
E Co nsideration and possible actio n to approve minutes of the meeting held o n February 8, 2016 – Gene
Jantzen, Bo ard C hair
Legislativ e Regular Agenda
F No mination and Electio n o f a Bo ard Vic e-C hair – Gene Jantzen, Board C hair
G No mination and Electio n o f a Bo ard Secretary – Gene Jantzen, Bo ard Chair
H Dis cus s ion and approval of future meeting times , d ates and lo catio n – G ene Jantzen, Bo ard Chair
I Overview o f C o mmis s io n o n Aging’s p res entatio n at the City Co uncil Works hop o n February 9, 2016 –
Gene Jantzen, Bo ard Chair
J Overview o f C o mmis s io n o n Aging’s p res entatio n at the Georgetown Minis terial As s o ciatio n meeting on
Feb ruary 10, 2016 – Dan Bonner, Bo ard memb er
K Dis cus s ion of future agend as and priorities – Gene Jantzen, Board Chair
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CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Call to Order – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Intro d uc tions o f c urrent and newly ap p o inted Bo ard members – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Review o f the P urpos e and Bylaws of the Geo rgeto wn Co mmis s io n o n Aging – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Commis s ion on Aging Bylaws Cover Memo
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Review o f the Attend anc e P o licy – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Attendance Policy for Boards & Commissions Cover Memo
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SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes o f the meeting held on F eb ruary 8, 2016 – Gene
Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes from 2.8.16 Cover Memo
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Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
February 8, 2016
The City of Georgetown Commission on Aging met on February 8, 2016 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Tim O’Neill, Chairman of the Board, called the meeting to order at 6:03 p.m. All eight Board
members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief
John Sullivan and Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on January
11, 2016. Virginia Lazenby moved to approve the minutes from the January 11, 2016 meeting, to
include a correction in the spelling of Suzy Pukys’ last name. Donna Livingston seconded the
motion, which the Board approved unanimously.
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
C. Presentation by City of Georgetown Fire Department discussing Emergency Medical
Services for seniors, and City of Georgetown Police Department discussing the department’s
“Take Me Home Program” – Fire Chief John Sullivan and Police Captain Roland Waits.
Police Captain Waits shared that the “Take Me Home Program” actually began in Florida with
concentration on children. Later the program expanded to include the aging population. The
program has been operational in Georgetown for six years. The Police Department has partnered
with a company that provides a data base program that will incorporate information provided on
children and their parents as well as senior citizens. Officers working in the field who come in
contact with children whose information has been placed into this program are more
knowledgeable of the child, to better assist the children and their parents in times of need. The
same applies in assisting senior citizens. Information forms are available at the Public Safety
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Operations and Training Center as well as at the Georgetown Public Library. The forms gather
information about the children, parents and senior citizens. Completed forms are then submitted
to the Police Department. Captain Waits stressed that all information is kept secured and
confidential. The Police Department updates their information on a yearly basis. The “Take Me
Home Program” has been introduced into various nursing homes, assisted living facilities and
Alzheimer’s facilities in Georgetown. Captain Waits shared that the department has been trying
various ways to make this program more knowledgeable to the public but without much success.
The Board provided Captain Waits with some organizations to contact, for instance the
Georgetown Ministerial Association.
Fire Chief John Sullivan spoke regarding the EMS for the City of Georgetown. Chief Sullivan
gave an overview of the City which included demographics of transports pertaining to the number
of calls, hours of calls, days of call, ages, type of call, and general area locations in the City. There
is an increase of falls in the 60 and over age group due to dementia, depression and drug overdose
of their medications. Seven percent of seniors who fall results into a transport. The EMT’s answer
a call, arrive at the site, only to determine the call is a much more complex situation. Chief
Sullivan described several programs that the department has already implemented or will
implement in the near future. Smart 911: when a 911 call comes in, the call will register by the
phone number it came in on, and will populate to the Fire Department EMS. Prescription Take
Back: work with the elderly and their prescriptions to take back the prescriptions no longer in use.
Lock Box: boxes located on the premises, keys to the home are locked inside so that fire/EMS can
open to obtain keys to enter the home of the emergency. Slip-Trip-Fall: firemen/EMS invited
into the home to view unsafe areas/items and suggest safer adjustments. Blood Pressure Check:
residents can stop by the fire stations and get blood pressure checks. Chief Sullivan and staff are
trying to be more visible throughout the community with goals in mind to aid residents as they try
to live healthier and safer lives.
D. Consideration and possible action to endorse the Georgetown Public Library’s grant
application to the Texas State Library and Archives Commission for a Community Resource
Coordinator position to service senior residents of Georgetown – Eric P. Lashley, Library
Services Director. Mr. Lashley explained that the Library is applying for a grant of $75,000 to
hire and equip a Community Resources Coordinator to partner with area nonprofit organizations
to serve seniors, residents with limited mobility, and low income families. The proposed
Community Resources Coordinator would partner with key nonprofit organizations to guide
residents to needed services. The library’s facilities could be used to host community outreach
events. Mr. Lashley further explained that one of the mission statements of the Library is to
provide open and equal access to information. As Georgetown residents age, there will be greater
needs in the community for social services and the library is in a unique position to help provide
specialized information to these residents. Applications are due March 11th; projects are approved
and contracts issued during August; projects begin September 1st; project ends in August 2017. If
the library is awarded a grant, the possibility exists that the grant could be received for an
additional two years. Gene Jantzen moved to support in principal the Georgetown Public
Library’s grant application to the Texas State Library and Archives Commission for a
Community Resource Coordinator position to service senior residents of Georgetown. Josie
Zamora seconded the motion, which the Board approved unanimously.
Upon the Commission’s support of the library grant application for a Community Resource
Coordinator position, two slides prepared by Mr. Lashley explaining the grant proposal will be
added to the power point presentation that the Commission on Aging will be presenting during the
City Council Workshop on February 9th.
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E. Discussion of information included in the presentation to the City Council – Tim O’Neill,
Chairman, Commission on Aging. A few revisions have occurred. The power point presentation
is ready to present to the City Council Workshop on February 9, 2016.
F. Presentation and discussion of the final report of the proposed Southeast Georgetown Aging
Survey – Josephine Zamora, Commission on Aging Board member. Ms. Zamora stated that the
survey questions have been reduced from 92 questions to 41 questions. The Board is waiting for
direction from City Council as to how best to proceed with the survey.
G. Discussion and possible recommendations for revisions to the charge given the Commission
on Aging – Tim O’Neill, Chairman, Commission on Aging. Tabled for a future agenda.
H. Discussion on future agendas and priorities – Tim O’Neill, Chairman, Commission on Aging.
Tabled until the first meeting with the new members.
Adjournment
The next Board meeting will be Monday, March 14, 2016, at 6:00 p.m., at the Public Safety Facility, 3500
DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:43 p.m. on a motion by Dan Bonner, seconded by Gene Jantzen, which the
Board approved unanimously.
_________________________________ _________________________________
Gene Jantzen, Chairman Patricia Strickland, Secretary
Georgetown Commission on Aging Georgetown Commission on Aging
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Nomination and Elec tion of a Board Vice-Chair – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Nomination and Elec tion of a Board Sec retary – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Disc ussion and ap p ro val o f future meeting times , dates and loc ation – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Overview o f Commis s ion on Aging’s presentation at the City Counc il Works ho p on F eb ruary 9, 2016 –
Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
COA Pres entation Cover Memo
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Commission on Aging
Update for City Council
February 9, 2016
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Who we are
Tim O’Neill (Chair) –Professor, Southwestern
Dan Bonner (Vice Chair) –VP Emeritus, Wesleyan
Virginia Hahn –HR Director, retired
Gene Jantzen –Realtor
Virginia Lazenby –Cert. Sr. Housing Professional
Donna Livingston –Former Social Worker
Patricia Strickland –Pharmacist / physician
Josephine Zamora –RN –Clinical Nurse Specialist
Vacant Position
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Commission Purpose
Advise City Council on senior needs
Assess existing resources
Recommend ways to meet needs
Evaluate proposed programs impacting seniors
Safeguard rights / abilities of seniors to maintain health and
independence
Serve as liaison between City Council and seniors
Use available resources to inform seniors of services
Act as liaison for senior issues to government and private
organizations
----From original Commission Bylaws
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Urgency of Senior Issues
2014 G’twn population est. ----59,102
G’twn % population growth 2010 –2014 ----24.5%
G’twn % population growth 2015 –2030 ----60.0%
65 and older ----15,188 (25.7%)
Est. 65+ seniors by 2030 ----28,970 (30.0%)
2014 est. % of seniors > 80 ----2,186 ( 3.7%)
2030 est. % of seniors > 80 ----5,215 ( 5.4%)
*From various US Census Bureau and City reports
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Commission Update
(since April 2015 launch)
Meet monthly
Reviewed results of 2011 AdvantAge Initiative
Community Survey in Georgetown
10% of all seniors completed the survey
Top 2 issues: transportation, dental care
Researched 2011 issues raised: transportation options,
dental care issues, current senior housing options,
adult day care, organizations delivering senior services,
churches as a resource
Invited representatives from senior focused
organizations to meet with us
11 organizations so far
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Key Findings
Transportation –is critical for aging seniors
Dental care –important for health, very costly
Senior housing –many have stopped adding to waiting lists
Hispanic population -underrepresented in 2011 survey
Recent (2015) G’twn Health Foundation Survey of southeast
Georgetown found same three priorities of transportation, dental care,
and affordable housing among this group
Many seniors are not aware of various ongoing senior initiatives:
Family Eldercare
Capital Area Council –Aging and Disability Resource Center
Meals on Wheels
Faith in Action
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Preliminary Recommendations
Launch Senior Survey in southeast Georgetown
Find ways to expand and support transportation services
of Faith in Action
Explore ways to encourage and promote the expansion of
Lone Star Circle of Care dental services for seniors
Partner with Housing Advisory Board:
To explore affordable housing for seniors
To assure that seniors aren’t overlooked in affordable housing
initiatives
Encourage / facilitate volunteer initiatives (like the Virtual
Village concept) for seniors helping seniors
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Texas State Library and Archives
Commission –Special Projects Grant
$75,000 per year –can re-apply two additional years –no matching funds
required
Position –Community Resources Coordinator
Coordinator would partner with area nonprofits, governmental agencies,
City departments, and faith based organizations to assist residents in
finding needed social services
Target population –seniors, individuals with limited mobility, and low
income children
2011 Advantage Initiative Community Survey and the 2015 Georgetown
Health Foundation’s Southeast Georgetown Needs Assessment
documented the need for a Community Resources Coordinator
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Texas State Library and Archives
Commission –Special Projects Grant
Grant Deadline –March 11, 2016
Award Notification –June 2016
Funding available –September 1, 2016
Georgetown Health Foundation has indicated an
interest in this project and may be able to help with
funding after the grant period
Agenda Item –February 23, 2016
Questions
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Additional Note
We strongly support the Georgetown
Library grant request for a Community
Resources Coordinator
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Next Steps
Launch southeast Aging Survey by early FY 2017
Partner NOW with new Faith in Action Director to see
how we can support their work
Continue to explore options for expanded dental care
for indigent seniors
Explore the emerging issue of senior homelessness
Continue our data collection by meeting with relevant
local organizations
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What we need from you
Your help with outreach to Hispanic community
Your directive to enable us to work with Georgetown
Health Foundation and Georgetown Housing
Advisory Board
Recommendations for sources of funding to support
the modest cost of targeted senior survey
Confirmation that we are on-target with your
expectations
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Questions?
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Overview o f Commis s ion on Aging’s presentation at the Geo rgeto wn Minis terial As s oc iation meeting on
February 10, 2016 – Dan Bo nner, Board member
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 14, 2016
SUBJECT:
Disc ussion of future agendas and p rio rities – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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