HomeMy WebLinkAboutAgenda_COA_03.20.2017Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
March 20, 2017 at 6:00 PM
at the Public Safety Facility, 3500 DB Woods Road, Georgetown, Texas
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er – Gene Jantzen, Bo ard Chair
B Introductions of current and newly appointed Board memb ers – Gene Jantzen, Board Chair
C Review of the Purp o s e and Bylaws o f the Georgetown Commission on Aging – Gene Jantzen, Board
Chair
D Review of the Attendance Polic y – Gene Jantzen, Bo ard Chair
Consent Agenda
The Statutory Cons ent Agenda inc ludes non-c o ntro versial and ro utine items that may be acted up o n with one
s ingle vo te. An item may b e pulled from the Cons ent Agenda in o rd er that it b e dis c us sed and acted up o n
individ ually as part of the Regular Agenda.
E Co nsideration and possible actio n to approve minutes of the meeting held o n February 20, 2017 – Gene
Jantzen, Bo ard C hair
Legislativ e Regular Agenda
F No mination and Electio n o f a Bo ard Vic e-C hair – Gene Jantzen, Board C hair
G No mination and Electio n o f a Bo ard Secretary – Gene Jantzen, Bo ard Chair
H Pres entatio n and d is cus s io n o f ideas fo r p rio rity need s of s enior res id ents living in the City of Geo rgetown
- Steve Fo ught, Geo rgeto wn City Co unc il, Dis trict 4.
I Pres entatio n and d is cus s io n regarding ho w the Senior Resource Gu ide provid es availab le lifestyle
resources for ac tive aging ad ults , caregivers and elder care p ro fes s io nals - Karyn Dean, President, SRG
Servic es , Inc .
J Dis cus s ion and approval of future meeting times , d ates and lo catio n – G ene Jantzen, Bo ard Chair
K Explanatio n o f the Priority Initiatives : Communic ation, Trans p o rtatio n, Dental Care, Affordable Hous ing,
Mental Health and new Commission memb ers c hoosing a P rio rity Initiative – Gene Jantzen, Bo ard Chair
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L Dis cus s ion of future agend as and priorities – Gene Jantzen, Board Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Call to Ord er – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Intro d uc tions o f c urrent and newly ap p o inted Bo ard members – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Review o f the P urpos e and Bylaws of the Geo rgeto wn Co mmis s io n o n Aging – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Commis s ion on Aging Purpos e Cover Memo
Commis s ion on Aging Bylaws Cover Memo
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Review o f the Attend anc e P o licy – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Attendance Policy Cover Memo
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SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes o f the meeting held on F eb ruary 20, 2017 – Gene
Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes from 2.2017 Cover Memo
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Commission on Aging February 20, 2017 1
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
February 20, 2017
The City of Georgetown Commission on Aging met on February 20, 2017 at 6:00 p.m. at the Public Safety Facility,
located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance
in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary’s Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route
through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order
Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 p.m. Six Commission members
were present, with Commission members Patricia Strickland and Tiffany Enos absent, thus constituting a
quorum. Also present was Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda
White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on December 19, 2016
– Gene Jantzen, Board Chair. Donna Livingston moved to approve the minutes from the meeting held
on December 19, 2016. Valerie Nicholson seconded the motion, which the Board approved
unanimously. (6-0)
Legislative Regular Agenda
The Commission on Aging will individually consider and possible take action on any or all of the following items:
C. Presentation and discussion regarding A Gift of Time-Adult Day Care – Josie Zamora, President, A
Gift of Time-Adult Day Care. Carol Glasco, Secretary, Board of Directors, A Gift of Time, was also
present. Ms. Zamora briefed the Board of the progress of A Gift of Time since their Board of Directors
met with the Commission on Aging in October 2016. A Gift of Time is a non-profit organization
specializing in caring for persons 60 years or older living with mild to moderate dementia. Their mission
is to serve the Georgetown community’s older adults by enriching the lives of their clients and their
caregivers through adult day services, respite care, education and support. The Board of Directors has
visited several adult day care facilities that include Round Rock and Houston; have been recognized by the
State of Texas as a non-profit corporation; have the support of several community partners; have met with
many community leaders; are a recipient of Steak Fry Group Charitable donation for December 2016; and
have submitted an application 1023 form for 501 (c) 3 to the IRS and hoping to have a response in April
2017. Ms. Zamora shared that the Board will continue to work on grant applications; use various avenues
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Commission on Aging February 20, 2017 2
in order to help the community become aware of A Gift of Time; and formalize a Capital Campaign for a
building. Ms. Zamora invited the Commission to attend an information session on March 3, 2017, 10-11:30
a.m., at the Georgetown Health Foundation Community Rooms. The Commission and Ms. Zamora agreed
that the best role for the Commission in helping with A Gift of Time is to be informative throughout the
community and make referrals to Ms. Zamora.
D. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care,
Affordable Housing, Mental Health – Board members. Transportation: Faith in Action has increased
their number of drivers to 140 individuals. Reported that Sun City will be forthcoming with a Town Hall
meeting pertaining to the various services available in Georgetown that are provided to seniors.
Communications: Continuing to research ways to reach the goal of providing a resource guide that would
be beneficial to seniors and their care givers. This would include how best to gather and formulate the data,
then publicize the information. Keith Hutchinson, Public Communication Manager for the City of
Georgetown, will be invited to a future Board meeting to discuss the possibility of making the resource
guide available on the City’s website.
E. Discussion of future agendas and priorities – Gene Jantzen, Board Chair. Mr. Jantzen reported that Steve
Fought, District 4 Council Member, has accepted the Commission’s invitation to speak during the March
20, 2017 meeting. Tiffany Enos had previously arranged for Karyn Dean, President, SRG Services, Inc. to
present at the March meeting. Chief John Sullivan shared that the Fire Department has recently hired
Arlana Bryant as a Medical/Health Coordinator. Chief Sullivan will introduce Ms. Bryant at a future
Commission meeting. Fire Chief Sullivan and Patrick Lloyd, Community Resources Coordinator, Library,
could possibly give their quarterly reports at the April meeting.
Donna Livingston shared that she did not re-apply to serve on the Commission on Aging. Patricia
Strickland did not re-apply to serve on the Commission on Aging. The Commission on Aging had a vacant
position due to the earlier resignation of William Dalton that was never filled; therefore, this position will
also be filled beginning March 1, 2017.
Adjournment
The next Board meeting will be Monday, March 20, 2017, at 6:00 p.m., at the Public Safety Facility, 3500 DB
Wood Road, Georgetown, Texas.
The meeting adjourned at 7:53 p.m. on a motion by Dan Bonner, seconded by Donna Livingston, which the
Board approved unanimously. (6-0)
_________________________________ _________________________________
Gene Jantzen, Chairman Dan Bonner, Vice Chairman
Georgetown Commission on Aging Georgetown Commission on Aging
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Nomination and Elec tion of a Board Vice-Chair – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Nomination and Elec tion of a Board Sec retary – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Presentatio n and dis c us sion of id eas for p riority needs o f senio r residents living in the City o f Georgetown
- S teve Fo ught, Georgetown City Counc il, Dis tric t 4.
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Presentatio n and dis c us sion regard ing ho w the S en ior R esou rce Guid e provides available lifes tyle
res o urc es for ac tive aging adults, c aregivers and eld er c are professionals - Karyn Dean, P res id ent, SRG
Services, Inc.
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 26 of 29
City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Disc ussion and ap p ro val o f future meeting times , dates and loc ation – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 27 of 29
City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Exp lanatio n of the P rio rity Initiatives: Communic atio n, Transportation, Dental C are, Affo rd ab le Ho using,
Mental Health and new Co mmis s io n memb ers c ho o s ing a Priority Initiative – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 28 of 29
City of Georgetown, Texas
Commission on Aging
March 20, 2017
SUBJECT:
Disc ussion of future agendas and p rio rities – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
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