HomeMy WebLinkAboutAgenda_COA_08.20.2018Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
August 20, 2018 at 6:00 PM
at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er – Gene Jantzen, Bo ard Chair
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve minutes of the meeting held o n July 16, 2018 – Gene
Jantzen, Bo ard C hair
C Pres entatio n and d is cus s io n o f the Merritt Heritage Senio r Co mmunities – Marcia Lewis , Community
Manager, Merritt Heritage Senio r Co mmunities
D Pres entatio n b y Community Resources C o o rd inato r at the Geo rgeto wn Pub lic Library on the s o cial
service need s of lib rary p atrons , lo cal res ourc e s trengths, and areas for growth - Patrick Llo yd, City o f
Georgetown C o mmunity Res o urc es Coordinator
E Dis cus s ion and pos s ible actio n o n Geo rgetown Senio r Expo – Virginia Lazenby, Co mmis s io n o n Aging
F Dis cus s ion and pos s ible actio n fo r an Age-F riendly Co mmunity Des ignatio n fo r the City o f Georgetown -
Gene Jantzen, Bo ard Chair
G Dis cus s ion and pos s ible actio n o f Prio rity Initiatives - Communic ation, Trans portation, Dental Care,
Affo rd able Hous ing, Mental Health, Legal Aid – Gene Jantzen, Bo ard Chair
H Dis cus s ion of future agend as and priorities – Gene Jantzen, Board Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Call to Ord er – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelley Nowling, C ity S ecretary
Page 2 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes o f the meeting held on July 16, 2018 – Gene Jantzen,
Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelley Nowling, C ity S ecretary
ATTACHMENTS:
Description Type
Minutes from 7.16.2018 Cover Memo
Page 3 of 13
Commission on Aging July 16, 2018 1
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
July 16, 2018
The City of Georgetown Commission on Aging met on July 16, 2018 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in
participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City Secretary’s Office, at least four (4) days prior to the
scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through
Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A. Call to Order Chairman Gene Jantzen called the meeting to order at 6:04 p.m. Nine Board
members were present, thus constituting a quorum. Also present were Fire Chief John Sullivan,
Staff Support to the Commission, and Linda White, Staff Liaison Office Specialist.
Legislative Regular Agenda
B. Consideration and possible action to approve minutes of the meeting held on June 18, 2018 –
Gene Jantzen, Board Chair. Tiffany Enos moved to approve the minutes from the meeting held on
June 18, 2018. Dan Bonner seconded the motion, which the Board approved unanimously. (9-0)
C. Introductions of current and newly appointed Commission member - Gene Jantzen, Board
Chair. The Commission welcomed Sandi Gordon as the newest appointed Commission member.
Sandi replaces Bernie Farkas who resigned in May 2018. Chairman Jantzen asked all
Commissioners present to spend a few minutes sharing about themselves in order for all to get to
know each other better.
D. Discussion and possible action on Georgetown Senior Expo – Virginia Lazenby, Commission on
Aging. Gene Jantzen gave an overview of the purpose and charge from City Council to the
Commission on Aging. The Commission on Aging is to advise the City Council on the needs and
status of seniors living in Georgetown and recommend ways in which those needs may be met. Mr.
Jantzen explained that it is very important that the Commission be very knowledgeable of the
available resources provided in Georgetown and to inform the senior residents of community
services in health, nutrition, recreation, housing, transportation and safety. Mr. Jantzen stated that
the Commission on Aging began discussing a year ago about having a Senior Expo event in
Georgetown. The role of the Commission in regards to the Senior Expo is to support/advise as
needed, the Senior Expo Planning Committee in their plans to bring the event to fruition not only in
2019 but in making this a yearly event. The Commission will act as the liaison between the Planning
Committee and City Management/City Council as to the progress of the Senior Expo.
Page 4 of 13
Commission on Aging July 16, 2018 2
Virginia Lazenby is the chair person for the Senior Expo. Members of the Senior Expo Planning
Committee were present and Virginia introduced each member. Virginia shared that this committee
is very active and involved in many aspects of planning the Senior Expo. It is the desire of the
Commission on Aging as well as the Planning Committee that through the Senior Expo, there will
be a strong educational awareness of resources and services made available not only to senior
citizens, but also to families and care givers of these senior residents. It is not the intention of the
Senior Expo to be a total healthcare only event. Seniors think about how best they can thrive during
their later years of life. The Senior Expo will give them the opportunity to look at all there is at the
front of senior healthcare: health, wellness, quality of life, care giving, planning, and education.
Plans are in the making to have a key note speaker and that this speaker will set the tone for securing
other speakers who will speak at various breakout sessions; there will be special topics for small
group session discussions; as well as exhibits. It is the desire for Georgetown’s Senior Expo to be
done well, and done in such a way that sets Georgetown’s Expo apart from other city expos.
Discussions occurred.
Gene Jantzen introduced David Morgan, Georgetown City Manager. The Commission on Aging
invited Mr. Morgan to attend this particular meeting so he could share with the Commission and the
Senior Expo Planning Committee the city’s availability to support the Senior Expo. Mr. Morgan
expressed that the City is in full support of the Georgetown Senior Expo. Mr. Morgan explained
that the city is not in a position of being at the center of managing the expo, managing the accounts
receivable/accounts payable, signing the various speaker and vendor contracts, event registration,
etc., because with all of these aspects comes additional work loads and hours for city staff as well
as additional city liabilities that the city simply cannot take on. Also, if the city accepts the
responsibility of the Senior Expo, there are 5 or 6 other quality events that have asked the city to
manage, and the city just cannot manage all functions. Mr. Morgan stated that the city can be
involved as an advocate for the expo, can use the city’s communication resources to promote the
expo, and can provide some funding towards the event. Mr. Morgan suggested that the planning
committee discuss finding a partner to be the logistical support to take charge of the expo.
Dan Bonner moved that the Commission on Aging continue their role as an advisory group
and endorse, affirm and provide whatever encouragement needed in support of the Senior
Expo. Tiffany Enos stated that she would second the motion and for the motion to include
that Virginia Lazenby continue her leadership role as the Planning Committee moves forward
to secure sponsors and their monetary funding, as well as searching to secure a corporate
sponsor, under contract, to facilitate this event, use the seed money from the sponsors to put
this event into motion, funnel the money through the corporate sponsor so there is
accountability of the secured funds for the event. The Commission on Aging unanimously
approved the motion. (9-0)
Discussion occurred mentioning the following agencies to contract with as sponsors: The Wesleyan,
St. David’s Hospital, Georgetown Health Foundation, The Delaney, Faith in Action along with the
Georgetown Aging Initiative, Sun City and Georgetown Chamber of Commerce. Discussions
occurred.
Gene Jantzen thanked Mr. Morgan for spending time with the Commission and the Planning
Committee. Mr. Morgan shared that as progress is being made and the time comes that a resource
of support is needed from the city that states that the city does indeed supports this event and its
initiative, then please revisit with him again.
Page 5 of 13
Commission on Aging July 16, 2018 3
E. Discussion and possible action of Priority Initiatives: Communication, Transportation,
Affordable Dental Care, Affordable Housing, Mental Health, Legal Aid – Gene Jantzen, Board
Chair. Gene explained to our visitors in attendance that the Commission chose the above
mentioned items because these are of utmost concerns to our senior residents. The Commission
conducts research and reports back to the Commission on these initiatives. The Commission invites
Georgetown staff managers as well as representatives from the various city agencies to come speak
on these initiatives to not only educate the Commission, but give each agency the opportunity to
explain their services provided to the senior residents of Georgetown.
Communications – Tiffany Enos explained that communications will be active and continue
through the Georgetown Senior Expo.
Transportation – Dennis Dalrymple explained as far as Faith in Action, the agency continues to
look at the growth of the city and the increase of transportation needs of the senior residents. The
agency currently working on their 5-year strategic plan, seeing the increased growth particularly
with the senior residents. Currently they have 300 volunteers providing 700 clients who are
requesting rides. Due to Georgetown’s expected growth in 5 years, Faith in Action is expecting
the number of clients requesting rides to increase to 1,600. A van was recently acquired to provide
more efficient group rides traveling to the grocery stores, pharmacies, and various other stores for
shopping. Faith in Action is working on the overall structure of the organization, creating
committee’s to study and make recommendations, in hopes of restructuring so they can meet the
challenges that they are facing now and will be facing in the future.
Neighbor Programs – Ginny Hahn explained this would involve a variety of programs that run
through the neighborhoods in Sun City in order to keep the community more cohesive and engaged.
Currently this program is undergoing restructuring in order to define what is most successful in
Sun City, then can be incorporated within all of Georgetown.
Age-Friendly Community Designation – Fire Chief John Sullivan. Chief Sullivan explained that
for several months now he has been reading information pertaining to cities now being evaluated
for their age friendliness. Chief Sullivan has spoken to City Management regarding the information
that is being published. AARP is the major sponsor of this program and now The World Health
Organization has joined with AARP as a sponsor. AARP has a templet that they have put together
to help cities identify eight areas of an age-friendly community in order to help model themselves
as an age-friendly community. The eight areas are: Outdoor Spaces and Buildings; Housing
Features; Transportation and Streets; Job Opportunities; Community Information; Volunteering
and Civic Engagement; Social Participation, Inclusion, and Education Opportunities; and Health
and Wellness. Chief Sullivan was suggesting that this could be something the Commission might
be interested in pursuing, see what all it entails, and what steps need to be taken to make this happen
here in Georgetown. Texas cities who have already joined the AARP network of adapting plans
towards becoming and Age-Friendly Community are: Austin, Brownsville, Dallas, Fort Worth,
Houston and San Antonio. Chairman Gene Jantzen stated that he will review various published
information regarding becoming an age-friendly community and report to the Commission at a
future meeting.
F. Discussion of future agendas and priorities – Gene Jantzen, Board Chair. Tiffany Enos shared
that Merritt Senior Living welcomed the invitation to speak at the August Commission on Aging
meeting. Patrick Lloyd, Library Community Resources Coordinator, will give an update in August
of the various needs among older adult patrons he visits with. Virginia Lazenby will give an update
on the Senior Expo. Nat Waggoner, Long Range Planning Manager and Susan Watkins, Housing
Coordinator, will provide updates in September on Affordable Housing.
Page 6 of 13
Commission on Aging July 16, 2018 4
Adjournment
The next Commission meeting will be Monday, August 20, 2018 at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 7:30 p.m. on a motion by Dennis Dalrymple, seconded by Virginia Lazenby,
which the Board approved unanimously. (9-0)
_________________________________ _________________________________
Gene Jantzen, Chairman Tiffany Enos, Secretary
Georgetown Commission on Aging Georgetown Commission on Aging
Page 7 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Presentatio n and dis c us sion of the Merritt Heritage S enior Communities – Marc ia Lewis, Co mmunity
Manager, Merritt Heritage S enior Communities
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelley Nowling, C ity S ecretary
Page 8 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Presentatio n by C o mmunity Res o urc es Co ordinator at the Georgetown Public Lib rary o n the soc ial servic e
needs o f library p atrons , lo cal res o urc e strengths , and areas fo r gro wth - Patric k Llo yd, City of
Geo rgeto wn Community Resources Coordinato r
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Shelley Nowling, C ity S ecretary
Page 9 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Disc ussion and p o s s ib le ac tion on Georgeto wn S enior Exp o – Virginia Lazenb y, Commission on Aging
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 10 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Disc ussion and p o s s ib le ac tion for an Age-Friend ly Community Designation for the City of Geo rgeto wn -
Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 11 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Disc ussion and p o s s ib le ac tion of Priority Initiatives - Co mmunicatio n, Trans p o rtatio n, Dental Care,
Affordable Ho us ing, Mental Health, Legal Aid – Gene Jantzen, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 12 of 13
City of Georgetown, Texas
Commission on Aging
August 20, 2018
SUBJECT:
Disc ussion of future agendas and p rio rities – Gene Jantzen, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Page 13 of 13