HomeMy WebLinkAboutAgenda_GTEU_10.21.2021Notice of Meeting for the
Georgetown Electric Utility Board
of the City of Georgetown
October 21, 2021 at 4:00 P M
at F riends Room at Georgetown P ublic Library 402 W. 8th Street Georgetown, Texas 78626
T he C ity of G eorgetown is committed to c ompliance with the Americans with Dis abilities Act (ADA). If you req uire assistance in participating at a
public meeting due to a disability, as defined under the ADA, reas onable as s istance, adaptations, or acc o mmodations will be pro vided upon request.
P lease contact the C ity S ec retary's O ffice, at least three (3) days prio r to the scheduled meeting date, at (512) 930-3652 o r C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711.
The Geor getown E lec tric U tility Advisory B oard is now mee ting in person. A quor um of the B oard
will be in attendance at the C ommunity R oom at City H all located at 808 M artin L uther K ing St., TX
78626. It is possible that one or more board members may attend via vide o C onfe rence using the Zoom
c lient.
P lease c ontact the B oard L iaison, K r ess C arson, at kress.carson@geor getown.org or 512-930-2010 for
assistance.
Regular Session
(T his R egular S es s ion may, at any time, be rec es sed to convene an Exec utive S ession for any purpose authorized by the O pen Meetings Ac t, Texas
G overnment C ode 551.)
A R oll C all of Board Members- R obert C ase;Board C hairman
B P ublic Wis hing to Ad dress the Board- R obert C ase; Board C hairman
C Introd uc tion of Vis itors- R obert C as e; Board C hairman
D C onsideratio n and possible app roval of Minutes fro m S eptember 16, 2021- Kress C ars on; Board Liaison
E C onsideration and po s s ible rec ommendation to purchas e a AM55 -US 60 -60’ Bucket Truck through Altec Industries Inc, in the not to
exceed amount o f $250,000.00 – Mike Westbro ok, Elec tric O perations Manager
F C onsideration and po s s ible rec ommendation to purchas e a S ervice Bucket Truck through Altec Ind us tries Inc, in the not to exceed amount
of $200,000.00 – Mike Westbrook, Electric O perations Manager
G C onsideration and po s s ible rec ommendation to purchas e a Hydraulic P ressure Digger through Altec Industries Inc, in the not to exceed
amount of $400,000.00 – Mike Wes tbrook, Electric O perations Manager
H C onsideration and po s s ible rec ommendation to approve Master S ervice Agreement and annual task orders: Master S ervice Agreement
(MS A) 21-0116-MS A for P rofes sional S ervices Task O rder Ed ition, Task O rder MEI-21-001 fo r Elec tric S ystem and P lanned C apital
Impro vement P rojects in the amount not to exceed $200,000, Tas k O rder MEI-21-002 for Electric S ystem Engineering P lanning and
Engineering Assistance in the amount not to exceed $250,000, and Task O rder MEI-21-003 for New Development Engineering and Design
Ass istanc e in the amount not to exceed $590,000 with Mc C ord Engineering Inc ., of C ollege S tation, Texas for p rofessional engineering
services. – Daniel Mc R eynolds, Electric Engineering Manager
I Discussio n and p oss ible rec ommendation to ap pro ve a 4rd R enewal with Wes c o Distrib ution, Inc.to provide Honeywell electric meters and
related items for the Advanced Metering Infrastructure s ys tem in an amount not to exceed $100,000.
J C onsideration and po s s ible rec ommendation to approve of contract with Alliance for C oop erate Energy S ervices P ower Marketing LLC .
(AC ES ) from C armel, IN not to exceed the annual amount of $160,000.00
K G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Elec tric Utility
Executive Session
In c ompliance with the O pen Meetings Act, C hapter 551, G overnment C ode, Vernon's Texas C o des , Annotated, the items lis ted below will be
dis c us s ed in clos ed session and are subject to ac tion in the regular s ession.
L S ec . 551.086 C o mpetitive Matters
P urchas ed P ower R eview
Adjournment
Adjournment- R obert C as e; Board C hairman
Ce rtificate of Posting
Page 1 of 51
I, R obyn Densmore, C ity S ecretary for the C ity of G eo rgetown, Texas , do hereby certify that this No tic e of Meeting was posted at C ity Hall, 808
Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily access ible to the general public as required by law, on the _____ day of
_________________, 2021, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of s aid
meeting.
__________________________________
R obyn Densmore, C ity S ecretary
Page 2 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UBJ ECT:
Consideration and possible approval of Minutes from September 16, 2021- Kress Carson; Board Liaison
IT E M SUMMARY:
F INANCIAL IMPACT:
N/A
S UBMITT E D B Y:
Kress C arson- Board Liaison
AT TACHME NT S:
Description Type
09/16 Minutes Exhibit
Page 3 of 51
Minutes of the Meeting for the
Georgetown Electric Utility Board
Thursday, September 16th at 4:00 PM
at the Community Room at City Hall, 808 Matin Luther King Jr. St.
Georgetown, TX 78626
Board Members Present:
Robert Case - Chairman, Rick Woodruff- Vice-Chairman, Sam Jones–Secretary, Ben Butler
*Rick Woodruff attending virtually via Zoom*
Board Member Absent: None
Staff Present:
Daniel Bethapudi, Mike Westbrook, Danny McReynolds, Cindy Pospisil, Jose Torres, Leigh
Wallace, David Morgan, Jennifer Flor, Aaron St. Pierre, Daniel Potter, and Kress Carson
Public Attendees: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Robert Case, Board Chairman
Meeting called to order at 4:00 pm by Case.
B. Roll Call of Board Members -- Robert Case, Board Chairman.
All board members present
Woodruff attending virtually
C. Introduction of Visitors -- Robert Case, Board Chairman
D. Public Wishing to Address the Board
None present
Legislative Session
Page 4 of 51
E. Review and Approval of Minutes- Kress Carson, Board Liaison
August 19th Meeting- Motion to approve by Jones, seconded by Butler
Minutes approved as read 5-0
F. 3 Wheel Turret Trailer and Underground Puller Trailer- Mike Westbrook, Electric
Operations Manager
Consideration and possible recommendation to purchase a 3 Reel Turret Trailer
and an Underground Puller for a total cost of $337,882.00
Currently the Utility has one 3-reel turret trailer and one underground puller.
With the amount of new development and maintenance work it is starting to
effect productivity trying to schedule this equipment's use between multiple
projects and crews.
Motion to approve the purchase of the 3 Wheel Turret Trailer and
Underground Puller- Motion by Woodruff, seconded by Butler. Vote passes
5-0
G. Pedro Services Renewal- Mike Westbrook, Electric Operations Manager
Consideration and possible recommendation to renew the Annual Electric
System Underground Construction and Maintenance Bid for labor services to
Pedro S.S. Services, Inc. of Austin, Texas, in the not to exceed amount of
$2,000,000.00.
The Electric System Underground Construction and Maintenance bid is an
annual contract for labor only contract services with optional annual extensions.
Bids were received and awarded in year (FY19) and this proposed item would
be the third annual renewal.
As in years past, if approved, the contractor will bill for labor services rendered
based on unit pricing as outlined with the agreement not to exceed the amount
of $2,000,000.00. Work will be based on new development service demand, the
approved Capital Improvement Plan, and various maintenance projects to be
constructed in the term of this agreement.
Motion to approve the renewal of Pedro S.S. Services contract- Motion by
Butler, seconded by Woodruff. Vote passes 5-0
H. Partner’s Software Suite Contract- Daniel McReynolds
By implementing a replacement of the design software, the Utility anticipates
substantially reducing costs while reducing or eliminate the lag between field
Page 5 of 51
construction and model updates, improving in the fixed asset update process,
improving the material procurement process and providing better maps for our
field crews
Staff recommendation is to execute the contract with Partners Software of
Athens, Georgia, in the quoted amount of $98,500.
Case asks for clarification that the quoted amount is only intended for the first
year of the contract.
o McReynolds confirms, and adds that the contract is to be renewed
annually for the next five year in which we implement $28,250 in annual
expenses related to maintaining the software.
o Case follows and asks if there is going to be support to follow up after
implementation of the project.
o McReynolds confirms there is support staff intended to work with the
utility throughout the term of services provided by the vendor.
Woodruff asks if in the event the Utility decides to move away from the
software, would the data be able to be transferred to another system, or would it
remain with the proprietor.
o McReynolds confirms that the data would be able to be transferred, and
the data is in fact, owned by the Utility.
Butler asks if there is a way to track in implementing this system to identify if we
meet anticipated savings.
o McReynolds answers the general cost savings come in the form of
reduced engineering costs as far as spending more time updating the GIS
system.
o Bethapudi adds there are two forms of cost savings. One is bringing
engineering functions in-house rather than paying an outside firm to
perform the job performed by the software, the other being savings in
time to duplicate and transfer the data to the electric distribution model.
There are also other benefits that are harder to quantify such as faster
turnover from contraction or addition to the distribution system to the
model. Ultimately, the largest form of savings come from time taken to
perform tasks by improving processes.
Motion to approve the contract with Partners Software- Motion by Woodruff,
seconded by Butler. Vote passes 5-0.
Regular Session (cont.)
I. General Managers Monthly Report- Daniel Bethapudi- General Manager of Electric
Utility
Page 6 of 51
Customer Service and Billing- Cindy Pospisil -Customer Care Manager
o 30,552 Available Services
o 29,665 Electric customers/accounts, 43 estimated “bad meter reads”
Jones intercedes and explains that the presented total of customers
presented on the slides does not total correctly according to the
given numbers. Pospisil confirms and claims this will be rectified.
o Overall Average August 2021 bills nearly $50 cheaper than August 2020
Billing numbers lower than last year due to a combination of lower
average monthly temperatures and reduced PCA
o Electric Revenue Breakdown and Receivables presented- roughly 88% of
yearly budgeted amount collected.
o Roughly $65,000 collected in outstanding bills since the collection agency
commenced collections in May.
Finance and Budgeting Report- Leigh Wallace- Finance Director
o Third Quarter Background
Due to the timing of COVID-19 pandemic timing, yearly
comparisons from 2020 to 2021 show large variances in revenues
and expenses. This was expected going into FY 2021.
Includes February Winter Storm and January PCA adjustment
The City has applied for FEMA reimbursement, however
the timing of which reimbursement can be applied is
unknown.
The budget in the report reflects the CIP Rollforward, the
Operational Amendment, and the Mid-Year Budget Amendment
o Electric Fund Revenue
The Electric revenue budget is set at $141.3 million
56% of the electric revenue comes from charges from service
Bond proceeds are worth 39% of the budget
While electric sales and consumption is down, revenues are still up.
This is aided by developer contributions and non-operating
revenues such as renewable energy credit sales
Revenues are on target to still meet the budgeted amount
72% of electric sales revenue was received through the quarter
Sales revenue is down 5% due to mild summer weather and rate
adjustments
o Electric Fund Expenses
Transmission and Distribution numbers currently are projected to
go over budget, however, many of the labor expenses for projects
are to be brought in to capital expenses rather than operating
expenses and should offset the current budget projection
Net purchased power takes up about 72% of the operating
expenses
Purchased power is up 126% compared to FY 2020 due to the
Winter Storm in February in addition to congestion and
Page 7 of 51
transmission issues in the first quarter.
o The overall electric fund is expected to end the year near budget with fully
funded reserves.
o Woodruff asks for clarification on the electric fund projects, as some cost
centers are over budget and some are not.
Wallace answers that much of this is due winter storm expenses as
well as the labor that is currently being reporting as operating
expenses rather than capital projects. These events have affected
cost centers in different ways that allows for variance than what is
projected. Many of these budgets are expected to be normalized by
the end of the year.
o Case asks if there has been update regarding a potential convenience fee
being charged to customers for credit card use for bill payments.
Wallace answers that this is still under internal review.
David Morgan, City Manager, adds that the City will give a
presentation to the board about this in the future. The City is
extensively studying this as this and how it can affect current
operations and contracts that the City is currently in.
o Triggs asks how is the reserve budget is targeted.
Wallace answers that they perform a year review of reserves as
apart of the budgeting process. For Electric there is a 90 day
operational contingency and a rate stabilization reserve that is
targeted for 10 percent of purchase power expenses. After the
winter storm, this number was changed from 10 percent to the
average of the 3 most expensive months for purchased power.
Electric Engineering and Operations Report- Mike Westbrook- Electric
Operations Manager
o Electric Reliability (SAIFI)- .57 (Good Metric)
o Electric Outage Duration (CAIDI)-88.816(Good Metric)
o Training- 98% (Good metric)
o Safety, 100% attendance
o Service Order Completion, 100%
o Preventative Maintenance, 100%
o Corrective Maintenance, 100%
o Top 5 Outages Report
The most major outages occurred due to customer related instances
such as hit poles or transformers and blown fuses.
Electric Business Plan Presentation- Kress Carson, Electric Utility Analyst
o Quarterly updates for the Electric Business Plan
o Action Item Updates
o SG1- Software Upgrades
ANB Systems- DER processing platform- to go live October 1st,
2021
Page 8 of 51
Partners- line design and field staking software- to get approval on
the next City Council meeting; expected go live in December or
January
o SG2-Employee Training and Development
Northwest Line College- New facilitator for the apprentice
program- in legal review phase
Development of Safety Committee- currently being utilized by the
Utility
Danny Potter hired as Electric Safety and Training Manager
o SG3- Fleet and Equipment Rentals
No updates yet
o SG4- Operation Improvements
Emergency Restoration Plan to be updated by the end of the month
Warehouse Outsourcing- RFP is currently out for vendors and will
close in October and to be implemented in December
Electric Line Extension Policy Updated in August
o SG5- Energy Risk Management Updates
To procure energy portfolio support and management services- to
be instituted in the coming month
o Case asks what particular safety programs are in place for various
hypothetical situations concerning the electric group.
Daniel Potter, Electric Safety Manager, explains the program
reaches out to more than just the lineman, but to all of the Utility.
There are some procedures in place to address many hypotheticals.
Bethapudi answers that the safety group is a work in progress and
some robust systems are not in place, but will be looking into in the
future. He adds there are some procedures in place city-wide that
also attribute to the new safety group.
MOTION by Butler, second by Jones to adjourn the Regular Session and move into Executive
Session. APPROVED 5-0 at 4:58 PM
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
J. Section 551.086: Competitive Matters
Purchased Power Update
MOTION by Butler; second by Jones to adjourn Executive Session. APPROVED 5-0 at 5:58 PM.
Page 9 of 51
Adjournment
MOTION by Butler, second by Jones to adjourn the Board Meeting APPROVED 5-0
Electric Board Meeting Adjourned at 5:58 PM.
Page 10 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to purc hase a AM55 -US 60 -60’ Bucket Truc k through Altec
Industries Inc , in the not to exc eed amount of $250,000.00 – Mike Westbrook, Elec tric O perations
Manager
IT E M S UMMARY:
T he purchas e of the AM55 – US 60 – 60’ Bucket Truc k is part of the fleet replac ement program. T his 60’
Bucket Truc k will replace an older 55’ Bucket Truc k that has reached its expected life s pan. All bids were
s ubmitted through the S ourcewell C ontrac t. Total cost is in the not to exc eed amount of $250,000.00
F IN AN C IAL IMPAC T:
Not to exc eed the amount of $250,000; funds available in current C I P budget
S UB MIT T E D B Y:
Mike Wes tbrook- Elec tric O perations Manager
AT TAC H ME N T S:
Description Type
Altec 60' Bucket Truck Pres entation
Page 11 of 51
Altec 60’ Bucket Truck
•SUBJECT:
Consideration and possible recommendation to purchase a AM55 -US60 -60’ Bucket Truck
through Altec Industries Inc, in the not to exceed amount of $250,000.00 –Mike Westbrook,
Electric Operations Manager
ITEM SUMMARY:
•The purchase of the AM55 –US60 –60’ Bucket Truck is part of the fleet replacement
program. This 60’ Bucket Truck will replace an older 55’ Bucket Truck that has reached its
expected life span. All bids were submitted through the Sourcewell Contract. Total cost is in the
not to exceed amount of $250,000.00
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
•FINANCIAL IMPACT:
Fund are available in the FY21-FY22 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook
City of GeorgetownPage 12 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to purc hase a S ervice Bucket Truc k through Altec Industries
Inc, in the not to exceed amount of $200,000.00 – Mike Wes tbrook, Electric O perations Manager
IT E M S UMMARY:
T he purchas e of the S ervice Bucket Truc k is part of the fleet replac ement program. T his S ervice Bucket
Truc k will replace an older S ervice Bucket Truc k that has reached its expected life s pan. All bids were
s ubmitted through the S ourcewell C ontrac t. Total cost is in the not to exc eed amount of $200,000.00
F IN AN C IAL IMPAC T:
Not to exc eed the amount of $200,000; funds available in current C I P budget
S UB MIT T E D B Y:
Mike Wes tbrook- Elec tric O perations Manager
AT TAC H ME N T S:
Description Type
Service Truck Pres entation
Page 13 of 51
Altec Service Bucket Truck
•SUBJECT:
Consideration and possible recommendation to purchase a Service Bucket Truck through Altec
Industries Inc, in the not to exceed amount of $200,000.00 –Mike Westbrook, Electric Operations
Manager
ITEM SUMMARY:
•The purchase of the Service Bucket Truck is part of the fleet replacement program. This
Service Bucket Truck will replace an older Service Bucket Truck that has reached its expected life
span. All bids were submitted through the Sourcewell Contract. Total cost is in the not to exceed
amount of $200,000.00
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Fund are available in the FY21-FY22 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook
City of GeorgetownPage 14 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to purc hase a Hydraulic P ressure Digger through Altec
Industries Inc , in the not to exc eed amount of $400,000.00 – Mike Westbrook, Elec tric O perations
Manager
IT E M S UMMARY:
T he purchas e of the Hydraulic P ressure Digger will be a new purchas e. We currently have one pressure
digger, the addition of a sec ond pres s ure digger will provide Elec tric O perations the ability to stay up with
projected growth, increase produc tivity as well as keeping pac e with ongoing maintenance. T his item was
brought to you as we went through the budget process, and we have approved dollars for the purchas e.
All bids were s ubmitted through the S ourcewell C ontrac t. Total cost is in the not to exc eed amount of
$400,000.00
F IN AN C IAL IMPAC T:
Amount not to exceed $400,000, funds are available in the c urrent C I P budget
S UB MIT T E D B Y:
Mike Wes tbrook- Elec tric O perations Manager
AT TAC H ME N T S:
Description Type
Pres s ure Digger Pres entation
Page 15 of 51
Hydraulic Pressure Digger
•SUBJECT:
Consideration and possible recommendation to purchase a Hydraulic Pressure Digger through
Altec Industries Inc, in the not to exceed amount of $400,000.00 –Mike Westbrook, Electric
Operations Manager
ITEM SUMMARY:
•The purchase of the Hydraulic Pressure Digger will be a new purchase. We currently have one
pressure digger, the addition of a second pressure digger will provide Electric Operations the
ability to stay up with projected growth, increase productivity as well as keeping pace with
ongoing maintenance. This item was brought to you as we went through the budget process, and
we have approved dollars for the purchase. All bids were submitted through the Sourcewell
Contract. Total cost is in the not to exceed amount of $400,000.00
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
•FINANCIAL IMPACT:
Fund are available in the FY21-FY22 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook
City of GeorgetownPage 16 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to approve Master S ervice Agreement and annual tas k orders :
Master S ervice Agreement (MS A) 21-0116-MS A for P rofes s ional S ervic es Tas k O rder Edition, Task
O rder MEI-21-001 for Elec tric S ys tem and P lanned C apital Improvement P rojects in the amount not to
exc eed $200,000, Tas k O rder MEI-21-002 for Elec tric S ys tem Engineering P lanning and Engineering
As s is tance in the amount not to exc eed $250,000, and Tas k O rder MEI-21-003 for New Development
Engineering and Des ign As s is tance in the amount not to exc eed $590,000 with Mc C ord Engineering Inc .,
of C ollege S tation, Texas for profes s ional engineering s ervic es . – Daniel Mc R eynolds, Elec tric
Engineering Manager
IT E M S UMMARY:
P rofes s ional Engineering s ervic es are required for the 2022 F isc al Year C apital Improvement P rojects ,
New Development Engineering and Des ign As s is tance, Elec tric S ys tem Engineering P lanning and
s pecialized s tudies . Mc C ord Engineering, Inc. (MEI) is familiar with our electric utility sys tem, standards
and s pecific ations and has highly qualified profes s ionals to work on our projec ts. MEI has worked for the
C ity of G eorgetown for over 20 years and has s uc cessfully completed a variety of development and c apital
improvement projects for the utility.
F IN AN C IAL IMPAC T:
F or your review and c onsideration is Tas k O rder MEI-21-001 in the not to exc eed amount of $200,000.00.
T he purpos e of this tas k order is to provide preliminary and final elec tric sys tem engineering and des ign for
planned C apital Improvement projects detailed within the tas k order and five-year C I P plan.
Attached for your review and cons ideration is Task O rder MEI-21-002 in the not to exceed amount of
$250,000.00. T he purpose of this task order is to serve as general engineering support for sys tem planning,
reliability and other various tas ks s uc h as Mas ter P lan updates , s ystem appraisal evaluations , Milsoft
Mapping as s is tance and policy rec ommendations. Attached for your review and cons ideration is Task
O rder MEI-21-003 in the not to exc eed amount of $590,000.00. T he purpose of this task order is to
provide preliminary and final elec tric design for New Development P rojec ts. T hese unplanned projec ts
require MEI’s assistanc e to produce s ervic e delivery des ign projec t packages as well as load impac t
evaluation for new elec tric loads connec ted to the exis ting s ystem.
S UB MIT T E D B Y:
Daniel Mc R eynolds - Elec tric Engineering Manager
AT TAC H ME N T S:
Description Type
McCord MSA Pres entation
Page 17 of 51
McCord MSA and Task Orders
•SUBJECT: Consideration and possible recommendation to approve Master Service Agreement and annual
task orders: Master Service Agreement (MSA) 21-0116-MSA for Professional Services Task Order Edition, Task
Order MEI-21-001 for Electric System and Planned Capital Improvement Projects in the amount not to exceed
$200,000, Task Order MEI-21-002 for Electric System Engineering Planning and Engineering Assistance in the
amount not to exceed $250,000, and Task Order MEI-21-003 for New Development Engineering and Design
Assistance in the amount not to exceed $590,000 with McCord Engineering Inc., of College Station, Texas for
professional engineering services. –Daniel McReynolds, Electric Engineering Manager
•ITEM SUMMARY: Professional Engineering services are required for the 2022 Fiscal Year Capital
Improvement Projects, New Development Engineering and Design Assistance, Electric System Engineering
Planning and specialized studies. McCord Engineering, Inc. (MEI) is familiar with our electric utility system,
standards and specifications and has highly qualified professionals to work on our projects. MEI has worked for
the City of Georgetown for over 20 years and has successfully completed a variety of development and capital
improvement projects for the utility.
MSA
For your review and consideration is Master Service Agreement (MSA) 21-0116-MSA for Professional Services
Task Order Edition. The purpose of the Master Service Agreement is to provide professional services for
requested projects with each engagement documented by a Task Order. The MSA sets forth the general terms
and conditions which apply to all Task Orders executed under this agreement.
For your review and consideration is Task Order MEI-21-001 in the not to exceed amount of $200,000.00. The
purpose of this task order is to provide preliminary and final electric system engineering and design for
planned Capital Improvement projects detailed within the task order and five-year CIP plan.
City of GeorgetownPage 18 of 51
McCord MSA and Task Orders
Attached for your review and consideration is Task Order MEI-21-002 in the not to exceed amount of
$250,000.00. The purpose of this task order is to serve as general engineering support for system planning,
reliability and other various tasks such as Master Plan updates, system appraisal evaluations, Milsoft Mapping
assistance and policy recommendations.
Attached for your review and consideration is Task Order MEI-21-003 in the not to exceed amount of
$590,000.00. The purpose of this task order is to provide preliminary and final electric design for New
Development Projects. These unplanned projects require MEI’s assistance to produce service delivery design
project packages as well as load impact evaluation for new electric loads connected to the existing system.
•STAFF RECOMMENDATION: Approval of annual task orders: Task Order MEI-21-001 for Electric System
and Planned Capital Improvement Projects in the amount not to exceed $200,000, Task Order MEI-21-002 for
Electric System Engineering Planning and Assistance in the amount not to exceed $250,000, and Task MEI-21-
003 for New Development Engineering and Design in the amount not to exceed $590,000 with McCord
Engineering Inc., of College Station, Texas for professional engineering services.
•FINANCIAL IMPACT:
Fund are included in the FY22 Electric Capital Improvement Plan Budget.
•SUBMITTED BY: Danny McReynolds, Electric Engineering Manager
City of GeorgetownPage 19 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
Dis cus s ion and possible recommend ation to ap p ro ve a 4rd R enewal with Wes co Dis tribution, Inc.to
provide Honeywell elec tric meters and related items fo r the Ad vanced Metering Infras tructure s ystem in an
amount not to exceed $100,000.
IT E M S UMMARY:
T he C ity initially contrac ted with Wes c o Dis tribution in June 2017 for o ne year, with fo ur (4) annual
renewal options. T his item rec ommends approval of the 4th and final renewal with Wes co Dis tributions .
Wesc o Dis tribution, Inc . is the o nly authorized d is tributor for Honeywell AMI compatib le meters in the
S tate of Texas thus these meters are p urc hased via a S o le S o urc e p ro curement. T he Loc al G overnment
C ode ap p ro ves an exemptio n fro m c o mp etitive b id d ing laws for s o le source p ro curement due to patents ,
copyrights, sec ret processes, or natural monopolies.
T his renewal includ es p urc hases for 3-p hase elec tric meters, res idential s olar meters , and electrical
components from Wesc o Distribution. R es idential elec tric meters are (and will be) purchas ed direc tly from
the manufacturer (Honeywell) fo r a 10-year p erio d which b egan in 2018. T he C ity entered into an
agreement to receive preferred pricing on the residential electric meters from the manufacturer (Honeywell).
T his item is an annual renewal for ongoing operations. S taff recommends approval.
F IN AN C IAL IMPAC T:
F unding is inc luded in the Utility Meter line item in the F Y 2022 Electric bud get T he meters are purc hased
as inventory and expensed (in various spend ac counts ) when removed from the warehous e and ins talled.
S UB MIT T E D B Y:
Mike Maldonado- Metering S ervices Manager
AT TAC H ME N T S:
Description Type
WS Meters Coversheet Cover Memo
WS Renewal Backup Material
Meter Pricing Backup Material
Page 20 of 51
City of Georgetown Electric Board
Meeting Date: Item No.
SUBJECT
Discussion and possible recommendation to approve a 4rd Renewal with Wesco Distribution, Inc.to provide
Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount
not to exceed $100,000.
ITEM SUMMARY
The City initially contracted with Wesco Distribution in June 2017 for one year, with four (4) annual renewal
options. This item recommends approval of the 4th and final renewal with Wesco Distributions.
Wesco Distribution, Inc. is the only authorized distributor for Honeywell AMI compatible meters in the State
of Texas thus these meters are purchased via a Sole Source procurement. The Local Government Code
approves an exemption from competitive bidding laws for sole source procurement due to patents,
copyrights, secret processes, or natural monopolies.
This renewal includes purchases for 3-phase electric meters, residential solar meters, and electrical
components from Wesco Distribution. Residential electric meters are (and will be) purchased directly from
the manufacturer (Honeywell) for a 10-year period which began in 2018. The City entered into an agreement
to receive preferred pricing on the residential electric meters from the manufacturer (Honeywell).
This item is an annual renewal for ongoing operations. Staff recommends approval.
FINANCIAL IMPACT
Funding is included in the Utility Meter line item in the FY 2022 Electric budget The meters are purchased as
inventory and expensed (in various spend accounts) when removed from the warehouse and installed.
ATTACHMENTS
4th Renewal Agreement
Page 21 of 51
Renewal No. 4
to the Agreement between
Wesco Distribution, Inc.
and the
City of Georgetown, Texas
This Fourth Renewal Agreement (“Fourth Renewal”) is entered into by and between the CITY
OF GEORGETOWN, a Texas Home-Rule Municipal Corporation (the “City”), and WESCO
DISTRIBUTION, INC. (the “Contractor”) (collectively, the “Parties”). The Parties hereby agree
as follows:
WHEREAS, the Parties entered into an Agreement on June 13, 2017 for the purchase of
Honeywell Electric Meters related to the City’s Advanced Metering Infrastructure, Contract No.
17- 0074-GC (the “Original Agreement”); and,
WHEREAS, the Contractor is the Sole Source Distributor of the Honeywell electric meters
and related items for City’s Advanced Metering Infrastructure (AMI) System; and
WHEREAS, the Original Agreement provided for (4) four additional one (1) year renewal
terms; and,
WHEREAS, the Parties agreed to renew the Original Agreement for a first renewal term
on June 12, 2018 and on November 26, 2019 for a second renewal term; and on October 13, 2020
for a third renewal term; and,
WHEREAS, the Contractor has proposed some unit price adjustments greater than five (5)
percent, but the City agrees to waive the five (5) percent limit for those items due to Contractor’s
status as the sole supplier of those units; and,
WHEREAS, the City received the proposed price list including some unit price adjustments
greater than five (5) percent after the required sixty (60) day written notice requirement, but the
City agrees to waive the notice requirement for requesting an increase due to the Contractor’s status
as a sole supplier of those units; and,
WHEREAS, the Parties desire to renew the Original Agreement for a fourth and final
renewal term; and,
NOW THEREFORE, in consideration of the mutual covenants contained herein, the
Parties agree as follows:
1. The Parties agree to renew the Original Agreement for an additional one-year term
which will begin immediately upon the expiration of the third renewal term and will end
on June 12, 2022, this being the fourth and final renewal term.
2. This Fourth Renewal binds and benefits the Parties and their successors or assigns. This
document, including the Original Agreement, is the entire agreement between the
Parties.
3. During the term of this Fourth Renewal, the prices shown in Exhibit A, attached hereto,
shall apply to the supply of Honeywell electric meters and related items for City’s
Advanced Metering Infrastructure (AMI) System.
Page 22 of 51
4. During the term of this Fourth Renewal, the City will pay the Contractor an amount not
to exceed ONE HUNDRED THOUSAND DOLLARS and No/100 ($100,000.00).
5. All other terms and conditions of the Original Agreement not inconsistent with this
Fourth Renewal shall apply. Except as expressly modified by this Fourth Renewal, the
Original Agreement remains unchanged and in full force and effect, subject to its terms.
WESCO DISTRIBUTION, INC.
CITY OF GEORGETOWN
By: ______________________________ By: ______________________________
Printed Name: _____________________ Printed Name: _____________________
Title: ____________________________ Title: _____________________________
Date: ____________________________ Date: _____________________________
ATTEST:
__________________________________
Robyn Densmore, City Secretary
APPROVED AS TO FORM:
__________________________________
Skye Masson, City Attorney
Page 23 of 51
Quote For:
The City of Georgetown
300-1 Industrial Avenue
Georgetown, Texas 78627
1 | Page
4410 Dividend Dr.
San Antonio, TX 78219
May 14, 2021
ATTN: Leah Neal
2021 Price List – Expires 06/30/2022
Customer Part Number Honeywell Style Description Price/Each
366900 - Updated ZHA33000004 Meter, Form 1S, Type 2W 30 A, 200 amp REXU w/o
Disconnect
$129.50
366901 - Updated ZHCW4000004 Meter, Form 2S, Type RUS, NET 200 amp (have 320
Rex2 ZFCWM000000 in stock)
$108.25
366902 – Updated ZHCY4000004 Meter, Form 2S, Type RUS, NET 320 amp $190.50
366910 - Updated ZDC210PH0LM Meter, Form 4S, Type A3CS1, Class 20 $446.25
366911 - Updated ZD3210PH0LM Meter, Form 9S, Type A3TL, Class 20 $455.50
366912 - Updated ZD3310PH0LM Meter, Form 16S, Type A3CSPOLY, Class 200 amp $455.50
366913 - Updated ZD3410PH0LM Meter, Form 16S, Type A3CSPOLY, Class 320 amp $461.25
366914 - Updated ZD2210PH0LM Meter, Form 35S, Type A3CSPOLY, Class 20 amp $455.50
366915 - Updated ZDA210PH0LM Meter, Form 3S, Type A3CS1, Class 20 Instrument $436.50
366917 - Updated ZD8210PH0LM Meter, Form 36S, Type A3CSPOLY, Class 20 amp $461.25
366918 - Updated ZHCW4A00004 Meter, Form 2S, Type 3W 30A, 200amp, with Disconnect $142.50
366919 - Updated ZDC310PH0LM Meter, Form 2S, Type A3CS1, 480V, 200 amp $446.25
366920 - Updated ZHCW4000004 Meter, Electric, Form 2S, Type REXU, House 200 amp $101.25
366922 - Updated ZH5W3A00004 Meter, Form 12S, Type REXU, Network w/ Disconnect $244.75
366923 - Updated ZHC44000004 Meter, Form 2S, Type 3W 50 A, 320 amp, REXU $128.75
366924 – Updated ZD3310PH0LM Meter, Form 16S, Type A3RL, Class 200 amp $484.75
366925 – Updated ZD3410PH0LM Meter, Form 16S, Type A3RL, Class 320 amp $490.00
366927 - Updated ZH5W3000004 Meter, Form 12S, Type REXU, Class 200 w/o Disconnect $201.25
366928 - Updated ZD5310PH0LM Meter, Form 12S, Type A3CSPOLY, Class 200 amp $502.50
366937 – Updated ZD3310PH0LM Meter, Electric, Form 16S, Class 200, Bi-Directional Solar $508.75
366938 – Updated ZD3410PH0LM Meter, Electric, Form 16S, Class 320, Bi-Directional Solar $490.00
366940 – Updated ZD3310PH0LM Meter, Form 16S, Class 200 amp, 120-480V, Remote DS $508.75
366941 – Updated ZD3410PH0LM Meter, Form 16S, Class 320 amp, 120-480V RD $490.00
YELLOW – RU | BLUE – A3
WE HAVE 320ea of (366901) ZFCWM000000-08 in stock for GEORGETOWN
NOTE –
Lead Times:
A3 – 12 weeks
REXU – 8 weeks
REXU 12S – 12 weeks
Sincerely,
Morgan Aikins
Wesco Distribution
4410 Dividend Dr
San Antonio, TX 78219
Cell: (210) 823-4096
Page 24 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to approve of c ontract with Allianc e for C ooperate Energy
S ervic es P ower Marketing LLC . (AC ES ) from C armel, I N not to exc eed the annual amount of
$160,000.00
IT E M S UMMARY:
T his agreement will provide a s uite of energy ris k management support s ervic es in support of
G eorgetown’s Energy R is k Management P olicy. T he s cope of services inc lude ongoing c redit s ervic es ,
credit/ collateral review and recommendation, portfolio modeling services, transac tion evaluation, annual
review of ris k management polic ies , trade monitoring services and compliance.
F IN AN C IAL IMPAC T:
Not to exc eed an annual amount of $160,000.00
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
ACES Services Pres entation
Page 25 of 51
Risk Management Support
Services
•SUBJECT:
Consideration and possible recommendation to approve of contract with Alliance for Cooperate Energy Services Power Marketing LLC.
(ACES) from Carmel, IN not to exceed the annual amount of $160,000.00
ITEM SUMMARY:
•This agreement will provide a suite of energy risk management support services in support of Georgetown’s Energy Risk
Management Policy. The scope of services include ongoing credit services, credit/ collateral review and recommendation, portf olio
modeling services, transaction evaluation, annual review of risk management policies, trade monitoring services and complianc e.
STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Not to exceed an annual amount of $160,000.00
SUBMITTED BY:
Daniel Bethapudi
City of GeorgetownPage 26 of 51
City of Georgetown, Texas
Electric Utility Board
October 21, 2021
S UB J E C T:
G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Elec tric Utility
IT E M S UMMARY:
-C ustomer S ervice and Billing- Letic a Zavala- C us tomer C are Direc tor
-O perations R eport- Mike Wes tbrook- Elec tric O perations Manager
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
10/21/2021 Slides Pres entation
Page 27 of 51
Georgetown Electric Advisory
Board
10/21/21
City of GeorgetownPage 28 of 51
AGENDA
I.Regular Session:
(* -indicates legislative action)
A.Call to Order
B.Roll Call
C.Introduction of Visitors
D.Public Wishing to Address the Board
E.Review and Approval of Minutes*
F.McCord MSA and Task Orders*
G.Altec 60’ Bucket Truck
H.Altec Service Bucket Truck
I.General Manager’s Monthly Report
II.Executive Session:
H. Purchased Power Update
*-indicates legislative action
Page 29 of 51
Review of Minutes
•September 16th 2021 Minutes
City of GeorgetownPage 30 of 51
McCord MSA and Task Orders
•SUBJECT: Consideration and possible recommendation to approve Master Service Agreement and annual
task orders: Master Service Agreement (MSA) 21-0116-MSA for Professional Services Task Order Edition, Task
Order MEI-21-001 for Electric System and Planned Capital Improvement Projects in the amount not to exceed
$200,000, Task Order MEI-21-002 for Electric System Engineering Planning and Engineering Assistance in the
amount not to exceed $250,000, and Task Order MEI-21-003 for New Development Engineering and Design
Assistance in the amount not to exceed $590,000 with McCord Engineering Inc., of College Station, Texas for
professional engineering services. –Daniel McReynolds, Electric Engineering Manager
•ITEM SUMMARY: Professional Engineering services are required for the 2022 Fiscal Year Capital
Improvement Projects, New Development Engineering and Design Assistance, Electric System Engineering
Planning and specialized studies. McCord Engineering, Inc. (MEI) is familiar with our electric utility system,
standards and specifications and has highly qualified professionals to work on our projects. MEI has worked for
the City of Georgetown for over 20 years and has successfully completed a variety of development and capital
improvement projects for the utility.
For your review and consideration is Master Service Agreement (MSA) 21-0116-MSA for Professional Services
Task Order Edition. The purpose of the Master Service Agreement is to provide professional services for
requested projects with each engagement documented by a Task Order. The MSA sets forth the general terms
and conditions which apply to all Task Orders executed under this agreement.
For your review and consideration is Task Order MEI-21-001 in the not to exceed amount of $200,000.00. The
purpose of this task order is to provide preliminary and final electric system engineering and design for
planned Capital Improvement projects detailed within the task order and five-year CIP plan.
City of GeorgetownPage 31 of 51
McCord MSA and Task Orders
Attached for your review and consideration is Task Order MEI-21-002 in the not to exceed amount of
$250,000.00. The purpose of this task order is to serve as general engineering support for system planning,
reliability and other various tasks such as Master Plan updates, system appraisal evaluations, Milsoft Mapping
assistance and policy recommendations.
Attached for your review and consideration is Task Order MEI-21-003 in the not to exceed amount of
$590,000.00. The purpose of this task order is to provide preliminary and final electric design for New
Development Projects. These unplanned projects require MEI’s assistance to produce service delivery design
project packages as well as load impact evaluation for new electric loads connected to the existing system.
•STAFF RECOMMENDATION: Approval of annual task orders: Task Order MEI-21-001 for Electric System
and Planned Capital Improvement Projects in the amount not to exceed $200,000, Task Order MEI-21-002 for
Electric System Engineering Planning and Assistance in the amount not to exceed $250,000, and Task MEI-21-
003 for New Development Engineering and Design in the amount not to exceed $590,000 with McCord
Engineering Inc., of College Station, Texas for professional engineering services.
•FINANCIAL IMPACT:
Fund are included in the FY22 Electric Capital Improvement Plan Budget.
•SUBMITTED BY: Danny McReynolds, Electric Engineering Manager
City of GeorgetownPage 32 of 51
Altec 60’ Bucket Truck
•SUBJECT:
Consideration and possible recommendation to purchase a AM55 -US60 -60’ Bucket Truck
through Altec Industries Inc, in the not to exceed amount of $250,000.00 –Mike Westbrook,
Electric Operations Manager
ITEM SUMMARY:
•The purchase of the AM55 –US60 –60’ Bucket Truck is part of the fleet replacement
program. This 60’ Bucket Truck will replace an older 55’ Bucket Truck that has reached its
expected life span. All bids were submitted through the Sourcewell Contract. Total cost is in the
not to exceed amount of $250,000.00
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
•FINANCIAL IMPACT:
Fund are available in the FY21-FY22 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook
City of GeorgetownPage 33 of 51
Altec Service Bucket Truck
•SUBJECT:
Consideration and possible recommendation to purchase a Service Bucket Truck through Altec
Industries Inc, in the not to exceed amount of $200,000.00 –Mike Westbrook, Electric Operations
Manager
ITEM SUMMARY:
•The purchase of the Service Bucket Truck is part of the fleet replacement program. This
Service Bucket Truck will replace an older Service Bucket Truck that has reached its expected life
span. All bids were submitted through the Sourcewell Contract. Total cost is in the not to exceed
amount of $200,000.00
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Fund are available in the FY21-FY22 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook
City of GeorgetownPage 34 of 51
Altec Service Bucket Truck
•SUBJECT:
Consideration and possible recommendation to purchase a Service Bucket Truck through Altec
Industries Inc, in the not to exceed amount of $200,000.00 –Mike Westbrook, Electric Operations
Manager
ITEM SUMMARY:
•The purchase of the Service Bucket Truck is part of the fleet replacement program. This
Service Bucket Truck will replace an older Service Bucket Truck that has reached its expected life
span. All bids were submitted through the Sourcewell Contract. Total cost is in the not to exceed
amount of $200,000.00
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Fund are available in the FY21-FY22 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook
City of GeorgetownPage 35 of 51
Electric Meter Purchase
•SUBJECT:
Discussion and possible recommendation to approve a 4th Renewal with Wesco Distribution, Inc.to provide
Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not
to exceed $100,000.
ITEM SUMMARY:
•The City initially contracted with Wesco Distribution in June 2017 for one year,with four (4)annual renewal options.This item
recommends approval of the 4th and final renewal with Wesco Distributions.
•Wesco Distribution,Inc.is the only authorized distributor for Honeywell AMI compatible meters in the State of Texas thus these meters
are purchased via a Sole Source procurement.The Local Government Code approves an exemption from competitive bidding laws for sole
source procurement due to patents,copyrights,secret processes,or natural monopolies.
•This renewal includes purchases for 3-phase electric meters,residential solar meters,and electrical components from Wesco Distribution.
Residential electric meters are (and will be)purchased directly from the manufacturer (Honeywell)for a 10-year period which began in 2018.
The City entered into an agreement to receive preferred pricing on the residential electric meters from the manufacturer (Honeywell).
•STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Funding is included in the Utility Meter line item in the FY 2022 Electric Budget. The meters are purchased as inventory
and expensed ( in various spend accounts) when removed from the warehouse and installed.
-4th Renewal Agreement
SUBMITTED BY:
Mike Maldonado
City of GeorgetownPage 36 of 51
Risk Management
Support Services
•SUBJECT:
Consideration and possible recommendation to approve of contract with Alliance for Cooperate Energy Services Power Marketing LLC.
(ACES) from Carmel, IN not to exceed the annual amount of $160,000.00
ITEM SUMMARY:
•This agreement will provide a suite of energy risk management support services in support of Georgetown’s Energy Risk
Management Policy. The scope of services include ongoing credit services, credit/ collateral review and recommendation, portfolio
modeling services, transaction evaluation, annual review of risk management policies, trade monitoring services and compliance.
STAFF RECOMMENDATION:
•Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Not to exceed an annual amount of $160,000.00
SUBMITTED BY:
Daniel Bethapudi
City of GeorgetownPage 37 of 51
General Manager’s Monthly Report
City of GeorgetownPage 38 of 51
Customer Service and Billing –
Electric Services
Leticia Zavala-Customer Care Director
Page 39 of 51
•All Available Services*
Meters:August September
Residential 26,802 26,861
Net Metering 524 526
General -Small 2,549 2,576
General -Large 335 337
Industrial 23 22
Industrial -Large 1 1
School Services 25 24
Municipal 251 251
Municipal -Pumping 42 42
Total Services Count 30,552 30,640
Security Lights August September
Residential 95 95
Non-Residential 127 127
Municipal 4,118 4,118
Total Services Count 4,340 4,340
*Active & Inactive service delivery points
Customer Statistics
Page 40 of 51
•Breakdown by Active Electric Customers (unique) :
August September
Residential 26,259 26,351
Builder 750 785
Commercial & Industrial 2,327 2,328
Municipal/Schools 292 293
Total Electric Customers:29,628 29,757
•Electric Billing Collection:
•Advanced Metering Infrastructure (AMI): 99.7%
–Usage data automatically transmitted to billing office
•Automated Meter Reading (AMR): .3%
–Usage data is collected via a drive by system
•# of Customer Estimations: 149
•Account did not get a “good” READ; or
•Account did not get “ANY” READ (work order put in for metering to
investigate)
Customer Statistics
Page 41 of 51
•Billed Meters/Services*
Meters:August September
Residential 26,557 26,675
Net Metering 510 510
General -Small 2,328 2,342
General -Large 314 329
Industrial 15 21
Industrial -Large 1 1
School Services 25 25
Municipal 189 189
Municipal -Pumping 39 39
Total Services Count 29,978 30,131
Security Lights August September
Residential 95 95
Non-Residential 127 127
Municipal 4,118 4,118
Total Services Count 4,340 4,340
*Meters billed during the month
Customer Statistics
Page 42 of 51
•Average Monthly Electric Bill Sept 2021 Sept 2020
•All Customers $ 298.56 $318.51
•Average YTD Electric Bill FY2021 FY2020
•All Customers $ 229.05 $ 261.16
•Residential Customer -FY2021 FY2020
•Cost per 1000 kWh $134.35 $144.35
(including PCA + Base)
•Average kWh 1303 1341
•Electric Bill (based on Average kWh) $175.06 $ 193.57
–PCA reduced Jan1st to $0.01375 (from $0.02375)
Customer Billing Statistics
Page 43 of 51
Electric Revenue
YTD Revenue by Service Period –Billings thru 9/30
1st QTR Revenue Comparison –(Oct/Nov/Dec)
2nd QTR Revenue Comparison –(Jan/Feb/Mar)
3rd QTR Revenue Comparison –(Apr/May/Jun)
4th QTR Revenue Comparison –(July/Aug/Sep)
2020 Actual 2021 Actual % of Service Dates Billed % of 2020 Actual
$18,061,625 $17,830,796 100%99%
2021 Budget 2021 Year to date Actual % of Service Dates
Billed
% of
Budget
$78,982,278*$76,006,868 96%96%
*Lowered budget by $5M due to PCA reduction on 1/1/21
2020 Actual 2021 Actual % of Service Dates
Billed
% of 2020 Actual
$19,640,581 $19,447,585 100%99%
2020 Actual 2021 Actual % of Service Dates Billed % of 2020 Actual
$21,686,623 $19,721,071 100%91%
2020 Actual 2021 Actual % of Service Dates Billed % of 2020 Actual
$26,344,487 $19,007,416 82%72%
Page 44 of 51
Aged Receivables Report –thru 9/30/21
Electric AR –Active & Inactive Accounts
Electric AR –Combined Aging Breakdown
Electric Prior Month Variance
31 –60 Days $96,071.46 $112,762.21 ($16,690.75)
61 –90 Days $51,420.56 $66,519.18 ($15,098.62)
91 –120 Days $50,658.89 $30,906.52 $19,752.37
120 –365 Days $140,782.72 $320,498.59 ($179,715.87)
> 365 Days $82,798.61 $1,103,450.27 ($1,020,651.66)
Total $421,732.24 $1,634,136.77 ($1,212,404.53)
Customer Count 1516 4281 (2765)
Electric Prior Month Variance
Active Accounts $194,181.49 $237,992.10 ($43,810.61)
Inactive Accounts $227,550.75 $1,396,144.67 ($1,168,593.92)
Total $421,732.24 $1,634,136.77 ($1,212,404.53)
•Includes Bad Debt Write-off of $1.2M
•Collection Agency will continue with collection efforts
Page 45 of 51
Collection Agency Review
City of GeorgetownPage 46 of 51
ELECTRIC ENGINEERING AND
OPERATIONS
MIKE WESTBROOK
ELECTRIC OPERATIONS AND
ENGINEERING MANAGER
City of GeorgetownPage 47 of 51
Performance Metrics
City of Georgetown
Sept. 2021
Electric /August
Electric / Sept.
Good Caution Alert
Training 98%99%>90%90%-80%<80%
Safety 100%100%>90%90%-80%<80%
SO OTC 98%100%>90%90%-80%<80%
PM WO OTC 100%100%>90%90%-80%<80%
CM WO OTC 100%100%>90%90%-80%<80%
Electric Reliability (SAIFI)0.512 0.426 <1 1-2 >2
Electric Outage Duration (CAIDI)97.304 92.149 <116 116-200 >200
Page 48 of 51
Top Five Outages & Event
City of Georgetown
Date Start Time Duration
(min)
Customers
Affected
Customer
Minutes Cause Area
9/1/2021 10:10am 40 8 320
Vehicle vs
Transformer Sun City
9/9/2021 7:01am 215 2 430
Service Burnet
Down Rivery
9/9/2021 8:33am 220 1 220
U.G. Primary on
riser Rivery
9/10/2021 7:52pm 190 1 190
Service Damaged
by Tree Rivery
9/15/2021 11:27pm 91 3 273
Tree in the
primary/blown fuse Rivery
Date Start of Event End of Event # of Outages Average
Duration Cause Area
N/A
Page 49 of 51
Questions?
Page 50 of 51
Executive Session:
In compliance with the Open Meetings Act, Chapter
551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in
closed session and is subject to action in the regular
session. –Daniel Bethapudi, General Manager of the
Electric Utility
Sec. 551.086 Competitive Matters
•Purchased Power Review
Page 51 of 51