HomeMy WebLinkAboutAgenda_GTEU_11.17.2021Notice of Meeting for the
Georgetown Electric Utility B oard
of the City of Georgetown
Nov ember 17, 2021 at 4:00 P M
at F riends Room at Georgetown P ublic L ibrary 402 W. 8th Street Georgetown, Texas
78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Geor getown E le ctr ic U tility A dvisory B oard is now me eting in per son.
A quorum of the B oar d will be in atte ndanc e at the F r ie nds Room at
Geor getown P ublic L ibr ary locate d at 402 W. 8th S tre et. Geor getown, T X
78626. It is possible that one or mor e board me mber s may attend via video
Confe re nc e using the Zoom clie nt.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder- R obert C as e; Board C hairman
B R oll C all of Board Members- R obert C as e; Board C hairman
C Introduc tion of Visitors - R obert C ase; Board C hairman
D P ublic Wis hing to Address the Board- R obert C ase; Board C hairman
E R eview and Approval of Minutes -Kres s C arson; Board Liais on
F C ons ideration and possible recommendation to c ontinue utilizing the annual agreement for LC R A Material
Ac quisition to purc hase electric dis tribution, fiber, water, s afety, and subs tation materials, hardware, and
tools for F is cal Year 2022 from Tec hline Ltd. under their contrac t with the Lower C olorado R iver
Authority ("LC R A") Electric Material Acquis ition P rogram, not to exceed amount of $4,000,000.00 –
Mike Westbrook, Elec tric O perations Manager
G C ons ideration and possible recommendation to c ontinue utilizing the Elec tric Jus t-In-Time S upplier
Agreement with Techline for the F is cal Year 2022, for the firs t renewal of a three-year agreement, not to
exceed amount of $2,500,000.00 – Mike Wes tbrook, Electric O perations Manager
H C ons ideration and P ossible Ac tion to approve the new standard Licens ing Agreement for
C ommunic ations Attachments to Utility F ac ilities- Kres s C arson- Elec tric Utility Analys t and Danny
Mc R eynolds- Electric Engineering Manager
I C ons ideration and possible action to approve of a two-year cons ultation agreement with the Alliance for
Page 1 of 62
C ooperative Energy S ervic es P ower Marketing LLC . (AC ES ) from C armel, I N for energy ris k
management s upport services for a total c os t not to exceed $342,446.00 over the two-year term -- Daniel
Bethapudi- G eneral Manager of Electric Utility
J G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Electric Utility
K C ons ideration and possible action to approve of a two-year cons ultation agreement with C resc ent P ower
Inc . from Austin, T X, for energy portfolio support s ervic es for a total cost not to exc eed $330,000.00
over the two-year term -- Daniel Bethapudi, G eneral Manager of Elec tric Utility
E xecutiv e Session
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
L S ec . 551.086 C ompetitive Matters
P urchas ed P ower R eview
Adjournment
Adjournment- R obert C as e; Board C hairman
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
R eview and Approval of Minutes-Kress C ars on; Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
AT TAC H ME N T S:
Description Type
10/21 Minutes Exhibit
Page 3 of 62
Minutes of the Meeting for the
Georgetown Electric Utility Board
Thursday, October 21st at 4:00 PM
at the Friends Room at Georgetown Public Library, 402 W. 8th St.
Georgetown, TX 78626
Board Members Present:
Robert Case - Chairman, Rick Woodruff- Vice-Chairman, Mike Triggs
Board Members Absent: Sam Jones and Ben Butler
Staff Present:
Daniel Bethapudi, Mike Westbrook, Danny McReynolds, Jose Torres, Leigh Wallace, David
Morgan, Laurie Brewer, Jennifer Flor, Aaron St. Pierre, Daniel Potter, Mike Maldonado, and
Kress Carson
Public Attendees: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Robert Case, Board Chairman
Meeting called to order at 4:00 pm by Case.
B. Roll Call of Board Members -- Robert Case, Board Chairman.
All board members present
C. Introduction of Visitors -- Robert Case, Board Chairman
D. Public Wishing to Address the Board
None present
Legislative Session
E. Review and Approval of Minutes- Kress Carson, Board Liaison
August 19th Meeting- Motion to approve by Rick; seconded by Mike
Minutes approved as read 3-2 (Butler and Jones absent)
Page 4 of 62
F. McCord Engineering MSA and Task Orders- Danny McReynolds- Electric
Engineering Manager
Consideration and possible recommendation to approve Master Service
Agreement and annual task orders: Master Service Agreement (MSA) 21-0116-
MSA for Professional Services Task Order Edition, Task Order MEI-21-001 for
Electric System and Planned Capital Improvement Projects in the amount not to
exceed $200,000, Task Order MEI-21-002 for Electric System Engineering
Planning and Engineering Assistance in the amount not to exceed $250,000, and
Task Order MEI-21-003 for New Development Engineering and Design
Assistance in the amount not to exceed $590,000 with McCord Engineering Inc.,
of College Station, Texas for professional engineering services.
Professional Engineering services are required for the 2022 Fiscal Year Capital
Improvement Projects, New Development Engineering and Design Assistance,
Electric System Engineering Planning and specialized studies. McCord
Engineering, Inc. (MEI) is familiar with our electric utility system, standards
and specifications and has highly qualified professionals to work on our
projects. MEI has worked for the City of Georgetown for over 20 years and has
successfully completed a variety of development and capital improvement
projects for the utility.
Case asks if this agreement renewal will remain the same price as in the past
years. McReynolds confirms that the cost of services will remain the same.
Motion to approve the purchase of the Agreement- Motion by Woodruff,
seconded by Triggs. Vote passes 3-2.
G. Altec Service Bucket Truck Purchases- Mike Westbrook, Electric Operations
Manager
Consideration and possible recommendation to purchase a AM55 -US60 -60’
Bucket Truck through Altec Industries Inc, in the not to exceed amount of
$250,000.00
Consideration and possible recommendation to purchase a Service Bucket
Truck through Altec Industries Inc, in the not to exceed amount of $200,000.00
Consideration and possible recommendation to purchase a Hydraulic Pressure
Digger through Altec Industries Inc, in the not to exceed amount of $400,000.00
Page 5 of 62
The purchase of the AM55 – US60 – 60’ Bucket Truck is part of the fleet
replacement program. This 60’ Bucket Truck will replace an older 55’ Bucket
Truck that has reached its expected life span. All bids were submitted through
the Sourcewell Contract. Total cost is in the not to exceed amount of $250,000.00
The purchase of the Service Bucket Truck is part of the fleet replacement
program. This Service Bucket Truck will replace an older Service Bucket Truck
that has reached its expected life span. All bids were submitted through the
Sourcewell Contract. Total cost is in the not to exceed amount of $200,000.00
Woodruff asks to explain the differences between the service trucks. Westbrook
answers that the trucks have different sizes and different reaches.
Motion to approve Altec Service Bucket Truck Purchases- Motion by
Woodruff, seconded by Triggs, vote passes 3-2 (Jones and Butler absent
H. Electric Meter Purchase- Mike Maldonado
Discussion and possible recommendation to approve a 4th Renewal with Wesco
Distribution, Inc.to provide Honeywell electric meters and related items for the
Advanced Metering Infrastructure system in an amount not to exceed $100,000
The City initially contracted with Wesco Distribution in June 2017 for one year,
with four (4) annual renewal options. This item recommends approval of the
4th and final renewal with Wesco Distributions.
Wesco Distribution, Inc. is the only authorized distributor for Honeywell AMI
compatible meters in the State of Texas thus these meters are purchased via a
Sole Source procurement. The Local Government Code approves an exemption
from competitive bidding laws for sole source procurement due to patents,
copyrights, secret processes, or natural monopolies.
This renewal includes purchases for 3-phase electric meters, residential solar
meters, and electrical components from Wesco Distribution. Residential electric
meters are (and will be) purchased directly from the manufacturer (Honeywell)
for a 10-year period which began in 2018. The City entered into an agreement to
receive preferred pricing on the residential electric meters from the
manufacturer (Honeywell).
Case asks why the contract is renewing. Maldonado answers that the original 4
year contract has expires is due for an annual
Motion to approve the purchase of Electric Meters. Vote passes 3-2 (Jones and
Page 6 of 62
Butler Absent).
I. Risk Management Support Services- Item deferred; to be presented at a later time
Regular Session (cont.)
J. General Managers Monthly Report- Daniel Bethapudi- General Manager of Electric
Utility
Customer Service and Billing- Leticia Zavala-Customer Care Director
o 30,640 Available Services
o 29,757 Electric customers/accounts, 149 estimated “bad meter reads”
o Overall Average September 2021 bills nearly $20 cheaper than September
2020
Billing numbers lower than last year due to a combination of lower
average monthly temperatures and reduced PCA
o Electric Revenue Breakdown and Receivables presented- roughly 96% of
yearly budgeted amount collected.
o $1.2 Million in bad debt (bills exceeding 6 months) written off
o Roughly $75,000 collected in outstanding bills since the collection agency
commenced collections in May to collect the bad debt
Electric Engineering and Operations Report- Mike Westbrook- Electric
Operations Manager
o Electric Reliability (SAIFI)- .426 (Good Metric)
o Electric Outage Duration (CAIDI)-92.149(Good Metric)
o Training- 99% (Good metric)
o Safety, 100% attendance
o Service Order Completion, 100%
o Preventative Maintenance, 100%
o Corrective Maintenance, 100%
o Top 5 Outages Report
Fairly light month related to major outages. Largest outage affected
8 customers
o Case asks about the procedures for linemen on call. Westbrook answers
they have always have 2 linemen on call who will respond to outage
straight from their homes with the supplies in hand ready to face an
outatge.
MOTION by Woodruff, second by Triggs to adjourn the Regular Session and move into
Executive Session. APPROVED 3-2 (Jones and Butler absent) at 4:12 PM
Executive Session
Page 7 of 62
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
K. Section 551.086: Competitive Matters
Purchased Power Update- Discussion and possible approval of risk
management options
MOTION by Butler; second by Jones to adjourn Executive Session. APPROVED 3-2 at 5:08 PM.
Regular Session (continued)
L. MOTION by Woodruff to approve of risk management action discussed in Executive
Session, second by Triggs. APPROVED 3-2 (Jones and Butler absent).
Adjournment
MOTION by Woodruff, second by Triggs to adjourn the Board Meeting APPROVED 3-2 (Jones
and Butler absent)
Electric Board Meeting Adjourned at 5:09 PM.
Page 8 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to continue utilizing the annual agreement for LC R A Material
Acquis ition to purchas e elec tric distribution, fiber, water, safety, and s ubstation materials , hardware, and
tools for F isc al Year 2022 from Techline Ltd. under their c ontract with the Lower C olorado R iver
Authority ("LC R A") Elec tric Material Ac quisition P rogram, not to exc eed amount of $4,000,000.00 –
Mike Wes tbrook, Electric O perations Manager
IT E M S UMMARY:
C ontinued utilization of this agreement will allow the C ity of G eorgetown to take advantage of lower prices
and s toc k availability of the purc hase of elec tric distribution, fiber, water, safety, s ubstation materials ,
hardware, and tools for the use of C I P and operational projec ts directly from Techline, the vendor awarded
the Elec tric al Material Ac quisition S ervic es c ontract by the LC R A. T he C ity of G eorgetown has us ed this
partners hip for well over a decade, and is a key component to provide service delivery to new
development.
Materials ac quired through this agreement were c ompetitively bid through by the LC R A and not inc luded
in any solic itation and awarded by the C ity. Materials are purc hased on an as needed basis and are stocked
by in the C ity’s warehouse for us e by various departments for new cons truction projects , maintenance of
s ystems , and s toc k replenishments . T he not to exc eed total for this requirement is $4,000,000 for planned
projects , new development and maintenanc e his tory in previous years.
Acc ording to Texas Local G overnment C ode 271.102 (c ) the C ity satis fies any s tate law requiring the local
government to s eek competitive bids for the purc hase of goods and services when purc hasing under
S ubc hapter F. C ooperative P urc hasing P rogram. T he Texas G overnmental C ode 271.101 s tates that a
municipality can participate in a local agreement with a spec ial district. T he C ity’s agreement with the
LC R A allowing acc es s to this contrac t has been renewed.
F IN AN C IAL IMPAC T:
F unds are inc luded in the C I P and O perational F Y 2022 Budget. In an amount not to exceed $4,000,000.
S UB MIT T E D B Y:
Mike Wes tbrook- Elec tric O perations Manager
AT TAC H ME N T S:
Description Type
LCRA Material Acquis ition Pres entation Pres entation
Page 9 of 62
Page 10 of 62
LCRA Material Acquisition
City of Georgetown
•Consideration and possible recommendation to continue utilizing the annual
agreement for LCRA Material Acquisition to purchase electric distribution,
fiber, water, safety, and substation materials, hardware, and tools for Fiscal
Year 2022 from Techline Ltd. under their contract with the Lower Colorado
River Authority ("LCRA") Electric Material Acquisition Program, not to
exceed amount of $4,000,000.00 –Mike Westbrook, Electric Operations
Manager
•Continued utilization of this agreement will allow the City of Georgetown to
take advantage of lower prices and stock availability of the purchase of
electric distribution, fiber, water, safety, substation materials, hardware, and
tools for the use of CIP and operational projects directly from Techline, the
vendor awarded the Electrical Material Acquisition Services contract by the
LCRA. The City of Georgetown has used this partnership for well over a
decade, and is a key component to provide service delivery to new
development
Page 11 of 62
LCRA Material
Acquisition(cont.)
City of Georgetown
•Materials acquired through this agreement were competitively bid through
by the LCRA and not included in any solicitation and awarded by the City.
Materials are purchased on an as needed basis and are stocked by in the
City’s warehouse for use by various departments for new construction
projects, maintenance of systems, and stock replenishments. The not to
exceed total for this requirement is $4,000,000 for planned projects, new
development and maintenance history in previous years.
•According to Texas Local Government Code 271.102 (c) the City satisfies
any state law requiring the local government to seek competitive bids for the
purchase of goods and services when purchasing under Subchapter F.
Cooperative Purchasing Program. The Texas Governmental Code 271.101
states that a municipality can participate in a local agreement with a special
district. The City’s agreement with the LCRA allowing access to this contract
has been renewed.
Page 12 of 62
LCRA Material
Acquisition(cont.)
City of Georgetown
STAFF RECOMMENDATION:
The staff recommends renewal of the annual agreement for LCRA
material acquisition
FINANCIAL IMPACT:
Funds are included in the CIP and Operational FY 2022 Budget. In an
amount not to exceed $4,000,000.
Page 13 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
C onsideration and pos s ible rec ommendation to continue utilizing the Electric Just-In-Time S upplier
Agreement with Tec hline for the F isc al Year 2022, for the first renewal of a three-year agreement, not to
exc eed amount of $2,500,000.00 – Mike Westbrook, Elec tric O perations Manager
IT E M S UMMARY:
C ontinued utilization of this contrac t will provide the C ity of G eorgetown Elec tric Utility with kitted jobs
for new development projects , delivered when needed for projec ts, eliminating carrying c os ts for the C ity
of G eorgetown
F IN AN C IAL IMPAC T:
F unds are inc luded in the F Y 2022 C I P Budget. Not to exceed an amount of $2,500,000.
S UB MIT T E D B Y:
Mike Wes tbrook- Elec tric O perations Manager
AT TAC H ME N T S:
Description Type
JIT Techline Presentation Pres entation
Page 14 of 62
Just-In-Time Agreement
City of Georgetown
Consideration and possible recommendation to continue utilizing the Electric
Just-In-Time Supplier Agreement with Techline for the Fiscal Year 2022, for the
first renewal of a three-year agreement, not to exceed amount of $2,500,000.00
–Mike Westbrook, Electric Operations Manager
SUBJECT:
Continued utilization of this contract will provide the City of Georgetown Electric
Utility with kitted jobs for new development projects, delivered when needed for
projects, eliminating carrying costs for the City of Georgetown
FINANCIAL IMPACT:
Funds are included in the FY 2022 CIP Budget. Not to exceed an amount of
$2,500,000.
Page 15 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
C onsideration and P os s ible Action to approve the new s tandard Lic ensing Agreement for C ommunications
Attachments to Utility F ac ilities- Kres s C arson- Elec tric Utility Analys t and Danny Mc R eynolds - Elec tric
Engineering Manager
IT E M S UMMARY:
T hroughout the year, the Electric Utility has conduc ted an internal review of the its c urrent attachment. T he
review included review and feedback with other Utilities and c ommunication companies . After review, the
Utility drafted changes to the current agreement to update the agreement to c urrent utility standards, rec over
as s ociated pole attachment c os ts, and provide a medium for pole attachments for the C ity with
communic ation attac hers for the fores eeable future.
C hanges within the Agreement primarily include- updated and inc lusion of previous ly unrecovered c os ts
(s ee Appendix A), new appendices des cribing attachment proc edures, c larification of ins pections,
unauthorized attachments , termination of permits, and overlas hing procedures .
F IN AN C IAL IMPAC T:
Appendix A- Updated F ees for P ole Attac hments. No cost to Utility
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
AT TAC H ME N T S:
Description Type
Appendix A Pres entation
Appendix B Pres entation
Appendix C Exhibit
Appendix D Exhibit
Page 16 of 62
APPENDIX A
ATTACHMENT FEES AND CHARGES
All listed fees subject to annual adjustment
Effective Date: December 2021
One-time Permit Fee $25.00/Attachment
Pre-Permit Survey Fees
Pole Loading Analysis (PLA) review fee $25/Attachment;
(Performed by Licensee; $250 Minimum
Includes application review, route analysis survey
and GIS coordination)
Additional Pole Loading Analysis (PLA) Review Fee $15/ Attachment
(after the initial review, if necessary)
Pole Loading Analysis $120/Attachment;
(Performed by City) Minimum $1,200
Make-Ready Engineering Fee for Utility Poles
(non-refundable; includes attachment engineering and design
for make-ready) $350/Pole;
Minimum $1,200
Make-Ready Construction Costs As per Make-Ready
Estimate
Post Construction Inspection Fee $20/Attachment
Annual Utility Pole Attachment Fee $16.50
(multiplied per Attachment per Utility Pole;
Does not include overlashed attachments)
Unauthorized Attachment Fee $45.00
(multiplied per day, per Attachment, until complete
Permit application is submitted for Attachment)
Failure to Transfer/Remove Facilities Fee $15.00
(multiplied per day, per pole, after notice
period expires)
Page 17 of 62
Page 18 of 62
1
8140185
APPENDIX B
CITY OF GEORGETOWN
POLE ATTACHMENT PRE-PERMIT SURVEY REQUIREMENTS AND PROCESS
A. OVERVIEW OF PERMITTING PROCESS
The following is a summary of the process for obtaining a Pole Attachment Permit:
Step 1: Applicant must have a Licensing Agreement in place with City of Georgetown.
Step 2: Applicant submits a permit application along with the required fee and a Pre-Permit
Survey application form.
Step 3: Completion of Pole Loading Analysis (PLA) and payment of required fee.
Step 4: Review of PLA by Utility; identification of any Make-Ready Work.
Step 5: If no Make-Ready Work is required, Permit is approved. If Utility Make-Ready
Work is required, Licensee requests Utility to proceed with non-refundable Make-
Ready engineering and pays the required fee.
Step 6: Upon receipt of Make-Ready Engineering fee from Licensee, Utility provides
estimate of Make-Ready Construction Costs, which include labor, material for
installing, retiring, disposal, and any permitting costs.
Step 7: When Make-Ready Construction Cost estimate is paid in full by Licensee, Utility
procures required materials and schedule the construction activities.
Step 8: Upon completion of Make-Ready Work, Licensee may install the Attachments and
pay required inspection fee.
Step 9: When installation of the Attachments is complete, Utility performs a Post
Construction Inspection before the final approval of Licensee’s Attachments.
B. PRE-PERMIT SURVEY AND APPLICATION
Licensee must execute the Licensing Agreement for Attachment to Utility Facilities before
submitting a Pre-Permit Survey Application. The information required on the Pre-Permit Survey
Application includes:
1. A comprehensive G.I.S. map of the Licensee’s requested route that is easily identified.
On the map, the Utility poles on which the Licensee requests authority to place an
Attachment shall be clearly marked with each Utility pole number noted.
2. The following data for each Pole proposed for Attachments:
a. Utility Pole ID number;
b. A digital photo of each Pole;
Page 19 of 62
2
8140185
c. Pole brand information (height, class, year);
d. Span lengths on either side of the Pole and the Pole’s line angle;
e. A height measurement at the Pole relative to the grade of existing foreign
attachments, the existing Utility neutral, the existing Utility equipment, and the
existing Pole top;
f. A height measurement of existing wires mid-span relative to existing grade; and
g. Proposed attachment heights relative to existing grade for the new Licensee
communication line on each pole and the resulting mid-span clearances for the new
Licensee communication line.
3. Proposed construction standards for all cable to be attached to the Utility’s Poles, including
wire characteristics and wire tensions.
4. If applicable, detailed design information for the Network Node and all associated
equipment proposed to be installed on, or adjacent to, the Pole, including dimensions and
weight.
5. A Radio Frequency Safety Compliance Certification report, or similar, for each proposed
Network Node installation, that also identifies operating frequencies.
C. POLE LOADING ANALYSIS AND ASSESSMENT
1. Utility requires a Pole Loading Analysis (PLA) on all Utility Poles proposed for
attachment. The PLA shall be performed by a professional engineer engaged by Licensee
or the Utility.
2. The PLA design criteria includes the following:
a. Utility’s construction standards require that the Licensee use the following Loading
District and Construction Grades to obtain PLA engineering results:
i. NESC Grade C construction with medium wind and ice loading requirements;
ii. Poles that cross over controlled access highways or railroads shall use NESC
Grade B construction with medium wind and ice loading requirements.
b. Utility’s construction standards require that the electrical wire tensions will be set
per NESC Section 261.H1.b at 35% of the rated breaking strength of the conductor
(Maximum Design Tension), unless otherwise required for reduced tension spans.
c. Utility’s construction standards require that the total usage of the Pole based on the
available ground line moment capacity of the Pole shall not be greater than 90%
after all loadings have been applied to the existing or new Utility Pole. Any Pole
exceeding 90% capacity shall be replaced with a Pole that will pass the 90% usage
capacity requirement.
3. The PLA data required for each Pole attached to by the Licensee shall include an
engineering analysis and report concerning the NESC strength and clearances of each Pole
(PLA report). Each PLA report shall have a statement signed off by a Professional
Engineer licensed in the State of Texas verifying the adequacy with the new foreign
attachment.
4. Utility will review the PLA submitted by the Licensee and return any questions or
comments that Utility may have concerning the PLA, or will give its approval with no
Page 20 of 62
3
8140185
comments. The Licensee shall adequately answer all questions and concerns Utility has
prior to Utility giving final approval. Should Utility not approve of the responses by the
Licensee, additional reviews shall be required.
5. Once the PLA is performed, Utility shall provide the Licensee with a complete project
listing of Poles (by pole number) that require Make-Ready Work. Make-Ready Work
identified by Utility may include work to be completed by the Licensee.
D. DEFINITION OF UTILITY AND LICENSEE MAKE-READY
1. Utility Make-Ready Work is any work required on the Utility facilities or on the Pole,
including but not limited to changing a Pole to a taller Pole, changing an existing Pole to a
stronger Pole, or adding a new Pole mid-span. Utility Make-Ready Work is required if the
PLA analysis and report discover any NESC violations when the Licensee attaches to the
Utility Pole. Utility Make-Ready Work shall be based on the Utility’s current construction
and engineering standards. For example, a wooden Pole may not be replaced by another
wooden Pole if the Utility does not currently use wooden Poles.
2. Licensee Make-Ready Work is any work required on the existing foreign attachments on
the Pole in order for the Licensee to attach to the Utility Pole. This work includes, but is
not limited to, moving the existing foreign attachments up or down on the Pole. Licensee
Make-Ready Work is required if the PLA analysis and report discover an NESC clearance
violation either existing or as a result of the new Licensee contact.
3. Both Utility Make-Ready Work and Licensee Make-Ready Work are discussed further in
the remaining process steps.
E. UTILITY ELECTRIC SYSTEM MAKE-READY DESIGN AND CONSTRUCTION
Once the Pre-Permit Survey Application and PLA have been completed and approved and all
appropriate fees have been paid, Utility will undertake the Make-Ready Engineering task. Make-
Ready Engineering is only required if the PLA so indicates. The following steps are required of
the Licensee and Utility in order to undertake the Make-Ready Engineering task:
1. Based on the PLA report, the Utility will develop a Pole-by-Pole spreadsheet indicating
the recommended make-ready actions required by Utility at each Pole. Licensee pays non-
refundable Make-Ready Engineering Fee. Once the fees are paid, the Utility will provide
a cost estimate of the Utility Make-Ready Work.
2. Based on the Make-Ready Engineering analysis, the Utility shall determine the Utility
Make-Ready Construction Cost estimate for labor and material costs, including the cost of
ultimate removal and disposal of the old Poles and any permitting costs (such as TxDOT
and Railroad Commission permits), as required, and provide this information to the
Licensee.
4. Upon approval by the Licensee, and payment of Make-Ready Construction Costs identified
in the cost estimate, Utility shall begin ordering materials and schedule construction for the
Utility Make-Ready Work.
5. Utility will inform the Licensee once the construction is complete.
Page 21 of 62
4
8140185
6. If actual Make-Ready Construction Costs exceed the estimate by 100% or more, Utility
will invoice the Licensee for such additional costs incurred by Utility.
F. LICENSEE MAKE-READY
Once the Utility has notified the Licensee that the PLA has been approved and has completed any
required Utility Make-Ready Work, the Licensee can begin its Make-Ready Work as required. The
Licensee is responsible for supplying the make-ready engineering, materials, and labor in order to
relocate existing attachments (other than Utility electric) on the existing Poles or place them on
the new Poles based on the PLA report.
The following steps are required of the Licensee and Utility in order to perform the Licensee make-
ready design:
1. The Licensee shall prepare a pole-by-pole spreadsheet indicating actions required by each
existing foreign utility (telephone, CATV, and other incumbent attachments) at each Pole,
as required for the Licensee Make-Ready based on the PLA report.
2. The Licensee shall relocate or reattach the existing contacts (other than Utility electric) by
using its own contractor. If the Licensee does not have an agreement with the foreign
utility attached to the existing pole, the Licensee shall coordinate with the foreign utility in
order to move their contacts on the existing pole or reattach their contacts to a new pole(s).
3. The Licensee will oversee the construction of its contractor.
4. The Licensee shall prepare and submit any required TxDOT and Railroad Commission
permits. The Licensee shall be responsible for the actual cost of the fees required by
TxDOT or the Railroad Commission.
5. Utility will inspect all work performed on Utility Poles.
G. POST MAKE-READY AND LICENSEE CONSTRUCTION
Once Utility has inspected and approved all make-ready construction, Utility will issue the
attachment permit to the Licensee to begin its work as approved by Utility.
H. POST CONSTRUCTION INSPECTION AND CLOSE-OUT
The following steps are required of the Licensee and Utility once the Licensee notifies Utility that
the Attachment work has been completed:
1. Utility will perform a Post-Construction Inspection on all Poles within 10 days using the
design specifications provided by the Licensee.
2. Utility will provide the punch list to the Licensee. The Licensee will have 30 days to make
any necessary corrections to the items listed on the punch list. Any work performed by the
Licensee or its contactor that deviates from the construction specifications shall be
corrected by the Licensee at the Licensee’s expense.
3. Once the Licensee states the punch list has been completed, a final inspection will be
performed by Utility. If all items on the punch list have been corrected, Utility will sign off
on the completed project.
Page 22 of 62
5
8140185
4. If the punch list is not completed within 30 days, Utility will make the corrections listed
on the punch list and invoice the Licensee for all of the labor, materials, and administrative
tasks used for this work.
5. Utility will maintain a master file on all applications that includes make-ready
spreadsheets, inspection reports, and field data per company by application.
6. Utility will document an inspection of the Licensee’s work, which will capture all of the
pole contacts. Utility will maintain a master data set and provide documentation to the
Utility’s Electric Engineering Department for annual invoice processing for Attachments.
UTILITY/CITY OF GEORGETOWN LICENSEE
By By
Name Name
Title Title
Date Date
Page 23 of 62
APPENDIX C
CITY OF GEORGETOWN
POLE ATTACHMENT INVENTORY AND INSPECTION STANDARDS AND PROCEDURES
1. INSPECTIONS
a. Utility, at its discretion and in addition to any inspections undertaken during Make-
Ready Work and Post-Construction Inspections, may engage in two other specific
types of inspections or Inventory of Attachments. These include:
1. routine visual inspections of Attachments, that the Utility may conduct at any
time employees may conduct at any time
2. a formal Inventory that the Utility may conduct no more frequently than once
every five (5) years, in which the Utility shall undertake with its own
personnel or with outside contractors, subject to a formal competitive bidding
basis, the cost of which shall be borne by all Licensees on a pro-rata basis.
b. Utility expects a Licensee to install, maintain, and inspect its Attachments, including
Overlashing, to ensure these facilities are in good order and safe to the general public
at all times. If any inspection reveals that any Attaching Entity’s Attachments,
Overlashings, with the Applicable Engineering Standards in effect at the time the
Application was approved, the Utility shall provide written notice and the Attaching
Entity shall make any and all corrections to bring the Attachment into compliance
with the Applicable Engineering Standards. If the severity of the non-compliance
warrants, the Utility will assess, and the Licensee or Attaching Entity will be subject
and required to pay an Unauthorized Attachment Fee as described in Appendix A.
c. If it is found that the Licensee or Attaching Entity has made an Attachment, without a
Permit, the Licensee shall pay an Unauthorized Attachment Fee, as specified in
Appendix A, in addition to applicable Application Fees, Pre-Permit Survey Fes, and
Make-Ready Charges, if any.
d. Notwithstanding any other provisions contained in these Standards, no revisions to
the Applicable Engineering Standards shall be retroactive to existing permitted
Attachments, Overlashings, unless required by city, county, state, or federal law.
e. All Attachments, including Overlashing, must comply with Applicable Engineering
Standards in effect at the time of installation or modification of Attachment.
2. ROUTINE VISUAL INSPECTIONS AND INVENTORY
Any qualified Utility employee may conduct a routine inspection and/or inventory of an
Attaching Entity’s Attachments. In practice, these routine inspections and/or inventory may
be undertaken and completed as part of the daily work assignment of a Utility employee. The
cost of this work is included in the determination of the Annual Utility Pole Attachment Fee,
as described in Appendix A. During a routine visual inspection, Utility employee or
Page 24 of 62
contractor may require a Licensee or its contractors installing an Attachment to supply
evidence of a valid Permit or permission from the Utility to access a Utility-owned Pole as
applicable. Utility reserves the right to demand the Licensee or its contractor to immediately
suspend work on the Attachment should the Licensee or contractor be unable to furnish the
valid Permit or other notice of permission for Utility’s inspection. If Utility directs the work
be suspended, the Licensee or its contractor shall suspend the work in a safe and orderly
manner ensuring the suspension of the work will not cause a danger to Utility employees,
contractors, or the general public.
3. FORMAL INVENTORY
The Utility may contract with a third-party contractor to conduct a formal Inventory of either
all or designated Poles within the Utility service area. The cost of this formal Inventory shall
not be included in the calculation of the Annual Utility Pole Attachment Fee. All Licensees
shall cooperate and participate in the Inventory. Each Licensee will share the total cost of the
Inventory on a pro-rata basis with all other Licensees based on the number of found
Attachments, including Overlashing, belonging to each Licensee. For the limited purpose of
determining the pro-rata shared costs, the Utility Facilities will count as one (1) Attachment
on each Pole. In undertaking this formal Inventory:
a. Utility shall have sole responsibility for the management, review, and approval of the
Inventory of its Poles
b. Utility shall routinely conduct meetings, communicate in writing, via electronic mail,
with all Licensees to discuss the progress and on-going results of the Inventory.
Utility will seek to find consensus with the Licensees as to the most effective
schedule and methodology of these meetings and communications. Each Licensee
shall be expected to cooperate fully with the Utility and/or the third-party contractor
conducting the Inventory by assigning a single point of contact to attend project
meetings and receive the written communications and to answer any questions either
the Utility or the third-party contractor may have concerning the Licensee’s
Attachments. Licensees shall be given access to the Inventory results and other
supporting documentation, including maps, spreadsheets, and other related items.
c. At the conclusion of the Inventory, the Utility shall provide a written report to each
Licensee containing a draft of the final Inventory Attachment count for the Licensee
and other documentation necessary to substantiate the third-party contractor’s
Inventory findings. If the Attaching Entity does not provide a written challenge to the
draft Inventory count or results within thirty (30) calendar days of the issuance of the
Utility’s draft Inventory count, the Inventory count will be deemed correct.
d. Should a Licensee wish to challenge the results of the draft Inventory report, the
Licensee shall, within thirty (30) calendar day of the Utility issuing the draft
Inventory report, discussed in the section above, provide the Utility written notice that
the Licensee has cause to challenge the results. In this notice, the Licensee shall
provide to the Utility all relevant documentation to substantiate its challenge for
Page 25 of 62
review and consideration by the Utility. All costs related to this challenge, including
both Utility’s and third-party contractor’s labor and other expenses required to
respond to and resolve the challenge shall be borne by the Licensee challenging the
Inventory results. Should multiple Licensees provide notice of their intent to
challenge the results, Utility will pro-rate the cost and expenses required to respond to
the challenge to the Licensees participating in the challenge. To the extent the
Licensee prevails in identifying errors or omissions in the Inventory, the Utility shall
be responsible for its own and the third-party contractor costs. The Utility will meet
with the Licensee requesting the challenge within ten (10) calendar days of receiving
the written notice of challenge to discuss the challenge and attempt to reach
agreement and settlement on the Licensee’s Attachment count. Utility will issue its
final decision in writing as to the resolution of the challenge within fifteen (15) days
following this settlement meeting.
e. Following resolution of all challenges, the Utility shall issue a final Inventory report
and shall true-up each Licensee’s count to the number of Attachments identified in
the final Inventory report including any Unauthorized Attachments. Unauthorized
Attachments reported shall incur an Unauthorized Attachment Fee, as provided in
Appendix A. Utility shall invoice the applicable Licensee for the Unauthorized
Attachments and payment shall be due within forty-five (45) calendar days of
Utility’s issuance of the invoice. Failure of the Attaching Entity to pay the
outstanding invoice timely and in full will result in the suspension of any current
pending Applications and the immediate rejection of any future Applications until
such payment is received in full.
4. ANNUAL LICENSEE CONDUCTED INVENTORY
Nothing in these Standards prevents a Licensee from performing its own Inventory of its own
Attachments which the Utility shall consider in the determination of the Licensee’s total
annual Attachment count. Before the Utility will consider such inventory, the Licensee shall
be required to meet with the Utility and describe the methodology and approach used to
conduct the inventory. The cost of such inventory shall be the sole risk and responsibility of
the Attaching Entity undertaking the inventory. The Licensee shall provide the Utility with
an annual inventory consisting of all Attachments, including Overlashing, by August 1st of
every year. The annual inventory is to include, but not limited to, location of attachment,
description of attachment, installation date, and associated permit number given by the
Utility. The attachment inventory should also note any removed attachments during the year.
Page 26 of 62
APPENDIX D
CITY OF GEORGETOWN
STANDARDS AND PROCEDURES FOR UNAUTHORIZED ATTACHEMENTS
A. Inventory-Based Unauthorized Attachment:
If, after the establishment of the Inventory, any Attachments, including Overlashing, belonging
to a Licensee that are found to occupy a Pole as applicable, for which the Utility had not
previously issued a Permit to the Licensee, or are being utilized to provide services that are not
Communications Services; the Utility, without prejudice to its other rights or remedies, will send
the Licensee a written Notice of the Unauthorized Attachment. Such notice shall include the
specific location of the Pole where the violation is found and the nature of the Unauthorized
Attachment. Within thirty (30) calendar days upon receipt of the notice of violation, the
Attaching Entity must submit for the Unauthorized Attachment an Application for a Permit, the
correct Application Fee if applicable, and the Unauthorized Attachment Fee to the Utility.
Should the Licensee fail to comply within the thirty (30) calendar days, the Licensee must
remove its Unauthorized Attachment within the subsequent thirty (30) calendar day period. If the
Licensee fails to remove the unauthorized facilities, the Utility may remove them without
liability and the Licensee shall promptly reimburse the Utility for the expense plus ten percent
(10%) of such removal in all cases, no later than forty-five (45) calendar days following the
Utility’s issuance of invoice.
B. Other Unauthorized Attachments:
Pursuant to Section A above, the Utility, without prejudice to its other rights or remedies, may
assess an Unauthorized Attachment Fee, as specified in Appendix A, for each Attachment,
including Overlashing, for which either:
1. No Permit has been issued by the Utility, or
2. Where an Attachment received a Permit and it was later found the information
provided by the Attaching Entity on the Application was substantially incorrect as
specified, as specified in Section XII. D., or
3. Where an Attachment has been significantly modified since the issuance of its
initial Permit and such modification has not been approved by the Utility, or
4. An attachment has been recognized by the Utility as a Failure to Remove/Transfer
facility for over the thirty (30) day period as specified in Section VIII.C. of the
Agreement, or
5. A Permit has been terminated by the Utility Section as specified in Section VII of
the Agreement.
Page 27 of 62
The Unauthorized Attachment Fee shall be due and payable irrespective of whether a Permit is
subsequently issued to the Attaching Entity for the Unauthorized Attachment.
C. Dispute of Unauthorized Attachments:
In the event that the Licensee deems that the claimed Unauthorized Attachment is not in
violation, the Licensee may dispute within fifteen (15) days upon receipt of notice, in which a
notice of dispute is provided to the Utility explaining the reason for dispute along with
supporting documentation. Within fifteen (15) days upon receipt of dispute, the Utility shall
consort with the Licensee, including meeting at the attachment location, if necessary, to
determine the status of the attachment. If the attachment is found not in violation, the charged
Unauthorized Attachment Fee will be waived. If the attachment is deemed to remain in violation,
the Unauthorized Attachment Fee will be charged from when the initial Unauthorized
Attachment Notice is sent and subsequently from that moment on until the Attachment is
rectified.
Page 28 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve of a two-year c onsultation agreement with the Allianc e for
C ooperative Energy S ervices P ower Marketing LLC . (AC ES ) from C armel, I N for energy risk
management support s ervic es for a total cost not to exc eed $342,446.00 over the two-year term -- Daniel
Bethapudi- G eneral Manager of Elec tric Utility
IT E M S UMMARY:
T he C ity of G eorgetown’s R isk Management P olic y requires comprehensive suite of services to
adequately manage the ris k enc ountered by our Energy P ortfolio.
An R F P (R F P #202149) was issued to selec t a c onsultant who c an provide the suite of services required to
s upport the R is k Management P olicy. T he S uite of S upport S ervic es include:
1.C redit S ervices
2.C redit and C ollateral R eview and R ecommendation S ervices
3.Annual R eview and Analysis of R isk Management P rogram
4.P ower Budgeting and P ortfolio Modeling
5.O ngoing P ortfolio Modeling and S trategy S ervic es
6.Trans action Evaluation
7.Ad hoc C ons ulting
After internal review, the C ity has awarded the Energy R is k Management S upport S ervices contrac t to
AC ES to provide the above s uite of s ervic es . T he term agreement is for two-years and may renewed
under the s ame terms and c onditions for up to three years for additional one-year terms .
F IN AN C IAL IMPAC T:
T he proposed agreement is a two-year term.
Total 2-year contrac t term amount not to exceed (NT E):$342,446. Year 1 (NT E): $180,422;Year 2 (NT E):
$162,024
F unds are budgeted for in the F Y2022 Budget.
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
ACES Presentation Pres entation
Page 29 of 62
Energy Risk Management Support
Services:
ACES
11/23/2021
Leigh Wallace, Finance Director &
Kress Carson, Electric Utility Analyst
City of GeorgetownPage 30 of 62
Energy Risk Management Support Services-ACES
The City of Georgetown’s Risk Management Policy requires comprehensive suite of services to adequately manage the
risk encountered by our Energy Portfolio.
An RFP (RFP#202149) was issued to select a consultant who can provide the suite of services required to support the
Risk Management Policy. The Suite of Support Services include:
1.Credit Services
2.Credit and Collateral Review and Recommendation Services
3.Annual Review and Analysis of Risk Management Program
4.Power Budgeting and Portfolio Modeling
5.Ongoing Portfolio Modeling and Strategy Services
6.Transaction Evaluation
7.Ad hoc Consulting
After internal review, the staff is recommending the Energy Risk Management Support Services contract to be awarded
to Crescent Power to provide the above suite of services. The term agreement is for two -years and may renewed under
the same terms and conditions for up to three years for additional one-year terms.
Financial Impact:
•The proposed agreement is a two-year term.
•Total 2-year contract term amount not to exceed (NTE):$342,446. Year 1 (NTE): $180,422;Year 2 (NTE): $162,024
•Funds are budgeted for in the FY2022 Budget.
City of GeorgetownPage 31 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Elec tric Utility
IT E M S UMMARY:
Includes -
C ustomer S ervice and Billing- Letic ia Zavala; C ustomer C are Director
Electric O perations R eport- Mike Wes tbrook, Electric O perations Manager
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
Monthly Report Pres entation
Page 32 of 62
Georgetown Electric Advisory
Board
11/17/21
City of GeorgetownPage 33 of 62
AGENDA
I.Regular Session:
(* -indicates legislative action)
A.Call to Order
B.Roll Call
C.Introduction of Visitors
D.Public Wishing to Address the Board
E.Review and Approval of Minutes*
F.Net Energy Metering Update*
G.LCRA Material Acquisition*
H.Just-In-Time Agreement*
I.Pole Attachment Agreement Update*
J.Energy Risk Management Support Services*
K.General Manager’s Monthly Report
L.Energy Portfolio Management Services
II.Executive Session:
M. Purchased Power Update
*-indicates legislative action
Page 34 of 62
Review of Minutes
•October 21st Meeting
City of GeorgetownPage 35 of 62
Background Information
•We are currently in the process of evaluating Electric Inventory
Outsourcing bids
•The two items we are recommending renewing are to keep the material
needs flowing until we transition to the Electric Inventory Outsourcing
•Both items have a termination clause which states, “the City shall have
the right to terminate this contract, in whole or part, without cause any time
upon thirty (30) calendar days’ prior written notice.”
City of GeorgetownPage 36 of 62
LCRA Material Acquisition
City of Georgetown
•Consideration and possible recommendation to continue utilizing the annual
agreement for LCRA Material Acquisition to purchase electric distribution,
fiber, water, safety, and substation materials, hardware, and tools for Fiscal
Year 2022 from Techline Ltd. under their contract with the Lower Colorado
River Authority ("LCRA") Electric Material Acquisition Program, not to
exceed amount of $4,000,000.00 –Mike Westbrook, Electric Operations
Manager
•Continued utilization of this agreement will allow the City of Georgetown to
take advantage of lower prices and stock availability of the purchase of
electric distribution, fiber, water, safety, substation materials, hardware, and
tools for the use of CIP and operational projects directly from Techline, the
vendor awarded the Electrical Material Acquisition Services contract by the
LCRA. The City of Georgetown has used this partnership for well over a
decade, and is a key component to provide service delivery to new
development
Page 37 of 62
LCRA Material
Acquisition(cont.)
City of Georgetown
•Materials acquired through this agreement were competitively bid through
by the LCRA and not included in any solicitation and awarded by the City.
Materials are purchased on an as needed basis and are stocked by in the
City’s warehouse for use by various departments for new construction
projects, maintenance of systems, and stock replenishments. The not to
exceed total for this requirement is $4,000,000 for planned projects, new
development and maintenance history in previous years.
•According to Texas Local Government Code 271.102 (c) the City satisfies
any state law requiring the local government to seek competitive bids for the
purchase of goods and services when purchasing under Subchapter F.
Cooperative Purchasing Program. The Texas Governmental Code 271.101
states that a municipality can participate in a local agreement with a special
district. The City’s agreement with the LCRA allowing access to this contract
has been renewed.
Page 38 of 62
LCRA Material
Acquisition(cont.)
City of Georgetown
STAFF RECOMMENDATION:
The staff recommends renewal of the annual agreement for LCRA
material acquisition
FINANCIAL IMPACT:
Funds are included in the CIP and Operational FY 2022 Budget. In an
amount not to exceed $4,000,000.
Page 39 of 62
Just-In-Time Agreement
City of Georgetown
Consideration and possible recommendation to continue utilizing the Electric
Just-In-Time Supplier Agreement with Techline for the Fiscal Year 2022, for the
first renewal of a three-year agreement, not to exceed amount of $2,500,000.00
–Mike Westbrook, Electric Operations Manager
SUBJECT:
Continued utilization of this contract will provide the City of Georgetown Electric
Utility with kitted jobs for new development projects, delivered when needed for
projects, eliminating carrying costs for the City of Georgetown
FINANCIAL IMPACT:
Funds are included in the FY 2022 CIP Budget. Not to exceed an amount of
$2,500,000.
Page 40 of 62
Pole Attachment Agreement Update
Consideration and Possible Action to approve the new standard
Licensing Agreement for Communications Attachments to Utility
Facilities-Kress Carson-Electric Utility Analyst and Danny
McReynolds-Electric Engineering Manager
BACKGROUND:
Throughout the year, the Electric Utility has conducted an internal
review of the its current attachment. The review included review and
feedback with other Utilities and communication companies. After
review, the Utility drafted changes to the current agreement to update
the agreement to current utility standards, recover associated pole
attachment costs, and provide a medium for pole attachments for the
City with communication attachers for the foreseeable future.
City of GeorgetownPage 41 of 62
Pole Attachment Agreement Update
(cont.)
Changes within the Agreement primarily include-updated and inclusion
of previously unrecovered costs (see Appendix A), new appendices
describing attachment procedures, clarification of inspections,
unauthorized attachments, termination of permits, and overlashing
procedures.
FINANCIAL IMPACT:
Appendix A-Updated Fees for Pole Attachments. No cost to Utility
STAFF RECOMMENDATION:
Approve the new draft agreement as the new standard Licensing
Agreement for Communications Attachments to Utility Facilities
City of GeorgetownPage 42 of 62
Energy Risk Management Support Services-
ACES
The City of Georgetown’s Risk Management Policy requires comprehensive suite of services to
adequately manage the risk encountered by our Energy Portfolio.
An RFP (RFP#202149) was issued to select a consultant who can provide the suite of services
required to support the Risk Management Policy. The Suite of Support Services include:
1.Credit Services
2.Credit and Collateral Review and Recommendation Services
3.Annual Review and Analysis of Risk Management Program
4.Power Budgeting and Portfolio Modeling
5.Ongoing Portfolio Modeling and Strategy Services
6.Transaction Evaluation
7.Ad hoc Consulting
After internal review, the City has awarded the Energy Risk Management Support Services
contract to ACES to provide the above suite of services. The term agreement is for two -years
and may renewed under the same terms and conditions for up to three years for additional
one-year terms.
Financial Impact:
•The proposed agreement is a two-year term.
•Total 2-year contract term amount not to exceed (NTE):$342,446. Year 1 (NTE):
$180,422;Year 2 (NTE): $162,024
•Funds are budgeted for in the FY2022 Budget.
City of GeorgetownPage 43 of 62
General Manager’s Monthly Report
City of GeorgetownPage 44 of 62
Customer Service and Billing –
Electric Services
Leticia Zavala-Customer Care Director
Page 45 of 62
•All Available Services*
*Active & Inactive service delivery points
Customer Statistics
Available Electric Meters:September October
Residential 26,861 26,906
Net Metering 526 529
General -Small 2,576 2,584
General -Large 337 336
Industrial 22 22
Industrial -Large 1 1
School Services 24 25
Municipal 251 252
Municipal -Pumping 42 42
Total Services Count 30,640 30,697
Available Security Lights September October
Residential 95 95
Non-Residential 127 127
Municipal 4,118 4,118
Total Services Count 4,340 4,340
Page 46 of 62
•Breakdown by Active Electric Customers (unique) :
•Electric Billing Collection:
•Advanced Metering Infrastructure (AMI): 99.7%
–Usage data automatically transmitted to billing office
•Automated Meter Reading (AMR): .3%
–Usage data is collected via a drive by system
•# of Customer Estimations: 62
•Account did not get a “good” READ; or
•Account did not get “ANY” READ (work order put in for metering to
investigate)
Customer Statistics
September October
Residential 26,351 26,402
Builder 785 775
Commercial & Industrial 2,328 2,329
Municipal/Schools 293 293
Total Electric Customers:29,757 29,799
Page 47 of 62
•Billed Meters/Services*
*Meters billed during the month
Customer Statistics
Billed Electric Meters:September October
Residential 26,557 26,720
Net Metering 510 510
General -Small 2,328 2,360
General -Large 314 331
Industrial 15 22
Industrial -Large 1 1
School Services 25 25
Municipal 189 194
Municipal -Pumping 39 38
Total Services Count 29,978 30,201
Billed Security Lights September October
Residential 95 95
Non-Residential 127 127
Municipal 4,118 4,118
Total Services Count 4,340 4,340
Page 48 of 62
–PCA reduced Jan1st to $0.01375 (from $0.02375)
Customer Billing Statistics
Average Monthly Electric Bill Oct 2022 Oct 2021
All Customers $242.65 $257.56
Average YTD Electric Bill FY2022 FY2021
All Customers $242.65 $257.56
Residential Customer -FY2022 FY2021
Cost per 1000 kWh $134.35 $144.35
(including PCA + Base)
Average kWh 946 858
Electric Bill (based on Average kWh)$127.10 $123.85
Page 49 of 62
Electric Revenue –FY 2021
YTD Revenue by Service Period –Billings thru 10/31
1st QTR Revenue Comparison –(Oct/Nov/Dec)
2nd QTR Revenue Comparison –(Jan/Feb/Mar)
3rd QTR Revenue Comparison –(Apr/May/Jun)
4th QTR Revenue Comparison –(July/Aug/Sep)
2020 Actual 2021 Actual % of Service Dates Billed % of 2020 Actual
$18,061,625 $17,830,796 100%99%
2021 Budget 2021 Year to date Actual % of Service Dates
Billed
% of
Budget
$78,982,278*$81,171,328 99.8%102%
*Lowered budget by $5M due to PCA reduction on 1/1/21
2020 Actual 2021 Actual % of Service Dates
Billed
% of 2020 Actual
$19,640,581 $19,447,585 100%99%
2020 Actual 2021 Actual % of Service Dates Billed % of 2020 Actual
$21,686,623 $19,721,071 100%91%
2020 Actual 2021 Actual % of Service Dates Billed % of 2020 Actual
$26,344,487 $24,171,876 99.8%92%
Page 50 of 62
Electric Revenue –FY 2022
YTD Revenue by Service Period –Billings thru 10/31
1st QTR Revenue Comparison –(Oct/Nov/Dec)
2nd QTR Revenue Comparison –(Jan/Feb/Mar)
3rd QTR Revenue Comparison –(Apr/May/Jun)
4th QTR Revenue Comparison –(July/Aug/Sep)
2021 GL Actual 2022 UMAX Billed % of Service Dates Billed % of 2021 Actual
$17,830,796 $%%
2022 Budget 2022 UMAX Billed -YTD % of Service Dates
Billed
% of
Budget
$85,541,593 $2,560,418 4%3%
2021 GL Actual 2022 UMAX Billed % of Service Dates
Billed
% of 2021 Actual
$19,447,585 $2,560,418 4%13%
2021 GL Actual 2022 UMAX Billed % of Service Dates Billed % of 2021 Actual
$19,721,071 $%%
2021 GL Actual 2022 UMAX Billed % of Service Dates Billed % of 2021 Actual
$24,171,876 $%%
Page 51 of 62
Aged Receivables Report –thru 10/31/21
Electric AR –Active & Inactive Accounts
Electric AR –Combined Aging Breakdown
Electric Prior Month Variance
31 –60 Days $111,682.42 $96,071.46 $15,610.96
61 –90 Days $56,144.27 $51,420.56 $4,723.71
91 –120 Days $34,991.54 $50,658.89 ($15,667.35)
120 –365 Days $149,802.40 $140,782.72 $9,019.68
> 365 Days $79,282.15 $82,798.61 ($3,516.46)
Total $431,902.78 $421,732.24 $10,170.54
Customer Count 1627 1516 111
Electric Prior Month Variance
Active Accounts $169,835.19 $194,181.49 ($24,346.30)
Inactive Accounts $262,067.59 $227,550.75 $34,516.84
Total $431,902.78 $421,732.24 $10,170.54
Page 52 of 62
Collection Agency Review
City of GeorgetownPage 53 of 62
ELECTRIC ENGINEERING AND
OPERATIONS
MIKE WESTBROOK
ELECTRIC OPERATIONS AND
ENGINEERING MANAGER
City of GeorgetownPage 54 of 62
Performance Metrics
City of Georgetown
OCT. 2021
Electric /Sept Electric / Oct
Good Caution Alert
Training 99%100%>90%90%-80%<80%
Safety 100%100%>90%90%-80%<80%
SO OTC 100%100%>90%90%-80%<80%
PM WO OTC 100%100%>90%90%-80%<80%
CM WO OTC 100%100%>90%90%-80%<80%
Electric Reliability (SAIFI)0.426 0.433 <1 1-2 >2
Electric Outage Duration (CAIDI)92.149 92.77 <116 116-200 >200
Page 55 of 62
Top Five Outages & Event
City of Georgetown
Date Start Time Duration
(min)
Customers
Affected
Customer
Minutes Cause Area
10/10/2021 11:57pm 556 582 13,058
Fault/ Failed
Transformer Sun City
10/14/2021 8:28am 57 11 627
Blown Fuse and
Arrester Gabriel
10/28/2021 1:59pm 159 6 954
Tree
Down/Damaged
Transformer Georgetown
10/28/2021 2:12pm 88 180 6,260
Pole Down/ 8 Cross
Arms Damaged
Georgetown
South
10/28/2021 4:00pm 233 3 699
Tree in the
primary/blown fuse Rivery
Date Start of Event End of Event # of Outages Average
Duration Cause Area
10/28/2021 12:46pm 9:25PM 10 77.4 High Winds Various
Page 56 of 62
Energy Portfolio Management Support Services
Crescent Power
The City of Georgetown’s Energy Portfolio requires a comprehensive suite of energy portfolio
management support services to adequately manage the portfolio risk and be compliant with
our Energy Risk Management Policy.
An RFP (RFP#202159) was issued to select a consultant who can provide the suite of services
required to support the Energy Portfolio Management activities. The Suite of Service include:
1.Energy Portfolio Management services.(DAM/RTM Optimization)
2.Ongoing Portfolio Congestion and Curtailment Risk Management Services
3.Regulatory Support and Representation in ERCOT Stakeholder Process
4.Settlement and Invoice Verification and Support
5.Subject Matter Expertise for Contract and Legal Disputes
6.Ongoing Power Marketing, Trading, and Operations Management Services
7.Ad hoc Consulting Services
After internal review, the staff is recommending the Energy Portfolio Management Support
Services contract to be awarded to Crescent Power to provide the above suite of services. The
term agreement is for two-years and may renewed under the same terms and conditions for
up to three years for additional one-year terms.
Financial Impact:
•The proposed agreement is a two-year term.
•Total 2-year contract term amount not to exceed (NTE): $330,000. Year 1 (NTE):
$165,000;Year 2 (NTE): $165,000
•Funds are budgeted for in the FY2022 Budget.
City of GeorgetownPage 57 of 62
Questions?
Page 58 of 62
Executive Session:
In compliance with the Open Meetings Act, Chapter
551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in
closed session and is subject to action in the regular
session. –Daniel Bethapudi, General Manager of the
Electric Utility
Sec. 551.086 Competitive Matters
•Purchased Power Review
Page 59 of 62
City of Georgetown, Texas
Electric Utility Board
November 17, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve of a two-year c onsultation agreement with C res cent P ower
Inc. from Aus tin, T X, for energy portfolio s upport services for a total c os t not to exceed $330,000.00 over
the two-year term -- Daniel Bethapudi, G eneral Manager of Electric Utility
IT E M S UMMARY:
T he C ity of G eorgetown Energy P ortfolio requires experienc ed energy portfolio management s upport
s ervic es due to the complic ated nature of purchas ed power and c redit trans actions, desire for a proactive
energy management solutions , and provide overall expertis e to the Energy P ortfolio Management F unction.
T his func tion requires a s teady presence within the energy portfolio and energy market expertise; therefore,
an R F P was is s ued.
T he R F P was issued to selec t a c onsultant who will provide a s uite of s ervic es to support the Energy
P ortfolio Management activities . T hes e ac tivities inc lude:
1.Energy P ortfolio Management s ervic es
2.O ngoing P ortfolio C onges tion and C urtailment R is k Management S ervic es
3.R egulatory S upport and R epres entation in ER C O T S takeholder P roc es s
4.S ettlement and Invoice Verification and S upport
5.S ubjec t Matter Expertis e for C ontract and Legal Disputes
6.O ngoing P ower Marketing, Trading, and O perations Management S ervices
7.Ad hoc C onsulting S ervic es
After internal review, the C ity has awarded the potential contrac t to C res cent P ower to provide the above
s uite of s ervic es . T he term agreement is for two-years and may renewed under the s ame terms and
conditions for up to three years for additional one-year terms.
F IN AN C IAL IMPAC T:
T he proposed agreement is a two-year term.
Total 2-year contrac t term amount not to exceed (NT E): $330,000. Year 1 (NT E): $165,000;Year 2
(NT E): $165,000
F unds are budgeted for in the F Y2022 Budget.
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility and Kres s C arson- Elec tric Utility Analys t
AT TAC H ME N T S:
Description Type
Crescent Power Pres entation Pres entation
Page 60 of 62
Energy Portfolio Management Support
Services:
Crescent Power
11/09/2021
Daniel Bethapudi, General Manager of Electric Utility &
Kress Carson, Electric Utility Analyst
City of GeorgetownPage 61 of 62
Energy Portfolio Management Support Services
Crescent Power
The City of Georgetown’s Energy Portfolio requires a comprehensive suite of energy portfolio management support
services to adequately manage the portfolio risk and be compliant with our Energy Risk Management Policy.
An RFP (RFP#202159) was issued to select a consultant who can provide the suite of services required to support the
Energy Portfolio Management activities. The Suite of Service include:
1.Energy Portfolio Management services.(DAM/RTM Optimization)
2.Ongoing Portfolio Congestion and Curtailment Risk Management Services
3.Regulatory Support and Representation in ERCOT Stakeholder Process
4.Settlement and Invoice Verification and Support
5.Subject Matter Expertise for Contract and Legal Disputes
6.Ongoing Power Marketing, Trading, and Operations Management Services
7.Ad hoc Consulting Services
After internal review, the City has awarded the Energy Portfolio Management Support Services contract to Crescent
Power to provide the above suite of services. The term agreement is for two -years and may renewed under the same
terms and conditions for up to three years for additional one-year terms.
Financial Impact:
•The proposed agreement is a two-year term.
•Total 2-year contract term amount not to exceed (NTE): $330,000. Year 1 (NTE): $165,000;Year 2 (NTE): $165,000
•Funds are budgeted for in the FY2022 Budget.
City of GeorgetownPage 62 of 62