HomeMy WebLinkAboutAgenda_GTEU_01.20.2022Notice of Meeting for the
Georgetown Electric Utility B oard
of the City of Georgetown
January 20, 2022 at 4:00 P M
at F riends Room at Georgetown P ublic L ibrary 402 W. 8th Street Georgetown, Texas
78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Geor getown E le ctr ic U tility A dvisory B oard is now me eting in per son.
A quorum of the B oar d will be in atte ndanc e at the F r ie nds Room at
Geor getown P ublic L ibr ary locate d at 402 W. 8th S tre et. Geor getown, T X
78626. It is possible that one or mor e board me mber s may attend via video
Confe re nc e using the Zoom clie nt.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder- R obert C as e; Board C hairman
B R oll C all of Board Members- R obert C as e; Board C hairman
C Introduc tion of Visitors - R obert C ase; Board C hairman
D R eview and Approval of Minutes -Kres s C arson; Board Liais on
E
F G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Electric Utility
G R eview of Net Energy Metering P olicy- Daniel Bethapudi; G eneral Manager of Elec tric Utility and Leticia
Zavala; C ustomer C are Director
H R eview of Energy R isk Management P olic y- Daniel Bethapudi; G eneral Manager of Electric Utility
E xecutiv e Session
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
I S ec . 551.086 C ompetitive Matters
P urchas ed P ower R eview
Page 1 of 43
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 43
City of Georgetown, Texas
Electric Utility Board
January 20, 2022
S UB J E C T:
R eview and Approval of Minutes-Kress C ars on; Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
AT TAC H ME N T S:
Description Type
11/17 Minutes Exhibit
Page 3 of 43
Minutes of the Meeting for the
Georgetown Electric Utility Board
Thursday, November 17th at 4:00 PM
at the Friends Room at Georgetown Public Library, 402 W. 8th St.
Georgetown, TX 78626
Board Members Present:
Robert Case - Chairman, Rick Woodruff- Vice-Chairman, Sam Jones- Secretary, Ben Butler
Board Members Absent: Mike Triggs
Staff Present:
Daniel Bethapudi, Mike Westbrook, Leigh Wallace, Aaron St. Pierre, Leticia Zavala, and
Kress Carson
Public Attendees: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Robert Case, Board Chairman
• Meeting called to order at 4:00 pm by Case.
B. Roll Call of Board Members -- Robert Case, Board Chairman.
• Mike Triggs absent
C. Introduction of Visitors -- Robert Case, Board Chairman
D. Public Wishing to Address the Board
• None present
Legislative Session
E. Review and Approval of Minutes- Kress Carson, Board Liaison
• Kress Carson addresses Board regarding questions due to Board absences and
minute corrections
• August 19th Meeting- Motion to approve by Jones; seconded by Butler
Page 4 of 43
• Minutes approved as read 4-1 (Triggs absent)
F. Consideration and possible recommendation to continue utilizing the annual
agreement for LCRA Material Acquisition to purchase electric distribution, fiber,
water, safety, and substation materials, hardware, and tools for Fiscal Year 2022 from
Techline Ltd. under their contract with the Lower Colorado River Authority
("LCRA") Electric Material Acquisition Program, not to exceed amount of
$4,000,000.00 – Mike Westbrook, Electric Operations Manager- Mike Westbrook,
Electric Operations Manager
• Westbrook gives background on the agreement. Points out that there is a
termination clause in which the agreement can be cancelled at anytime without
penalty.
• This agreement is intended as a placeholder until as the Utility scopes
outsourcing the electric function of the warehouse in which material would be
purchased through the entity chosen to serve the function.
• This agreement will allow the City of Georgetown to continue to utilize this
agreement in to order to purchase material at a competitively bid price through
the LCRA.
• Motion to approve LCRA Material Acquisition Contract- Motion by
Woodruff, seconded by Jones, vote passes 4-1 (Triggs absent)
G. Consideration and possible recommendation to continue utilizing the Electric Just-
In-Time Supplier Agreement with Techline for the Fiscal Year 2022, for the first
renewal of a three-year agreement, not to exceed amount of $2,500,000.00 – Mike
Westbrook, Electric Operations Manager
• Jones asks if this contract has provisions in it that provides for emergency
response.
o Westbrook confirms.
• Butler asks if in the event of a storm, would other utilities be able to order
emergency material and leave Georgetown without the ability to purchase
emergency material if resources are limited.
o Westbrook answers that the firm is obligated to hold onto the emergency
material, and not release such material unless given permission by the
Georgetown.
• Motion to approve Just-In-Time Agreement- Motion by Jones, seconded by
Butler, vote passes 4-1 (Triggs absent)
H. Consideration and Possible Action to approve the new standard Licensing
Agreement for Communications Attachments to Utility Facilities- Kress Carson-
Page 5 of 43
Electric Utility Analyst and Danny McReynolds- Electric Engineering Manager
• Carson gives background that there was not a current standard Pole
Attachment agreement and the ones used in prior years currently offer a
standard that requires upgrades.
• Upgrades include mechanisms of cost recovery, details on processes- including
unauthorized attachments, pole transfers, and permitting process.
• Bethapudi adds that this was also vetted by outside counsel firm, Lloyd
Gosselink and that agreement will ensure that telecom companies will pay their
share of the risk of attachment and that all costs of maintenance and updates are
passed to the telecom companies.
• Case asks for verification that these companies attach fiberoptics to the poles.
o Carson confirms
• Woodruff asks for clarification if this is strictly only for poles and not
underground.
o Westbrook confirms that this is the case, and won’t be much of a factor
in areas that have underground service.
• Carson adds that a company known as Ubiquity has shown interest in attaching
to the Georgetown poles, and that they have seen the agreement and have
agreed to sign upon Council approval.
• Motion to approve the standard agreement- Motion by Woodruff, seconded
by Jones- vote passes 4-1 (Triggs absent)
I. Consideration and possible action to approve of a two-year consultation agreement
with the Alliance for Cooperative Energy Services Power Marketing LLC. (ACES)
from Carmel, IN for energy risk management support services for a total cost not to
exceed $342,446.00 over the two-year term -- Daniel Bethapudi - General Manager of
Electric Utility
• Carson gives presentation. Provides background on ACES qualification and
services provided under the pending agreement.
• Case asks how long we have been working with ACES.
o Bethapudi answers for nearly a year
• Bethapudi that ACES played an integral part to the portfolio during the Winter
Storm.
• Motion to approve the consultation agreement with ACES- Motion by Butler,
seconded by Woodruff- vote passes 4-1 (Triggs absent)
Regular Session (cont.)
J. General Managers Monthly Report- Daniel Bethapudi- General Manager of Electric
Page 6 of 43
Utility
• Customer Service and Billing- Leticia Zavala-Customer Care Director
o 30,697 Available Services
o 29,799 Electric customers/accounts, 62 estimated “bad meter reads”
o Overall Average September 2021 bills nearly $15 cheaper than September
2020
▪ Billing numbers lower than last year due to a combination of lower
average monthly temperatures and reduced PCA
o Electric Revenue Breakdown and Receivables presented- roughly 102% of
yearly budgeted amount collected- end of the fiscal year and collectables
came in above budget- about 3% into the new fiscal year
o Roughly $84,000 collected in outstanding bills since the collection agency
commenced collections in May to collect the bad debt
o Woodruff asks that he thought the budget was originally coming under
budget and is curious how the 102% figure came to be.
▪ Bethapudi answered there are multiple factors that included budget
adjustments, higher energy sales than expected in the fall, and
customer growth that contributed to this.
• Electric Engineering and Operations Report- Mike Westbrook- Electric
Operations Manager
o Electric Reliability (SAIFI)- .433 (Good Metric)
o Electric Outage Duration (CAIDI)-92.77(Good Metric)
o Training- 100% (Good metric)
o Safety, 100% attendance
o Service Order Completion, 100%
o Preventative Maintenance, 100%
o Corrective Maintenance, 100%
o Top 5 Outages Report
▪ Outages include a switchgear that opened up in which a the outage
was isolated to a failed transformer and damaged primary and
secondary wire
▪ Another outage included high winds n which a pole came down
and 8 cross arms were damaged in which 88 customers were
affected. There were also 10 other outages recorded that day.
o Case asks about the procedures for linemen on call. Westbrook answers
they have always have 2 linemen on call who will respond to outage
straight from their homes with the supplies in hand ready to face an
outage.
K. Consideration and possible action to approve of a two-year consultation agreement
with Crescent Power Inc. from Austin, TX, for energy portfolio support services for a
total cost not to exceed $330,000.00 over the two-year term -- Daniel Bethapudi,
General Manager of Electric Utility
Page 7 of 43
• This is item has already been approved by City Council but was brought before
the Board for discussion.
• Case asks what the difference betweenthe services between Crescent Power and
ACES are.
o Bethapudi answers that ACES provides a financial credit services point
of view, developing of stochastic modeling, negotiating contract terms,
and review the city Energy Risk Management Policy.
o Crescent Power helps optimize the performance of the portfolio, develop
hedge strategies, and cover positions. They also have assisted with
ongoing litigation with Buckthorn.
Board moves into Executive Session at 5:02 PM
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
L. Section 551.086: Competitive Matters
• Purchased Power Update
Board moves back into Regular Session at 5:16 PM.
Adjournment
MOTION by Jones, second by Woodruff to adjourn the Board Meeting APPROVED 4-1 (Triggs
absent)
Electric Board Meeting Adjourned at 5:17 PM.
Page 8 of 43
City of Georgetown, Texas
Electric Utility Board
January 20, 2022
S UB J E C T:
IT E M S UMMARY:
T HIS ME E T IN G WAS C AN C E LLE D WIT HIN T HE 72 HO UR P OS T IN G P E R IOD D UE
TO IN C LE ME N T WE AT HE R AN D ALL IT E MS AR E S C HE D ULE D TO O C C UR O N
T HE J AN UARY 26TH ME E T IN G.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
AT TAC H ME N T S:
Description Type
1-20 Minutes Exhibit
Page 9 of 43
Minutes of the Meeting for the
Georgetown Electric Utility Board
Thursday, January 20th at 4:00 PM
at the Friends Room at Georgetown Public Library, 402 W. 8th St.
Georgetown, TX 78626
THIS MEETING WAS CANCELLED WITHIN THE 72
HOUR POSTING PERIOD DUE TO INCLEMENT
WEATHER AND ALL ITEMS ARE SCHEDULED TO
OCCUR ON THE JANUARY 26TH MEETING.
NO ITEMS OR DISCUSSION WAS TAKEN PLACE
FOR THIS MEETING.
Page 10 of 43
City of Georgetown, Texas
Electric Utility Board
January 20, 2022
S UB J E C T:
G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Elec tric Utility
IT E M S UMMARY:
C ustomer S ervice & Billing- Letic ia Zavala; C ustomer C are Director
F inance and Budgeting- Leigh Wallac e; F inance Director
O perations R eport- Mike Wes tbrook; Electric O perations Manager
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
Monthey Report-01-20 Pres entation
Page 11 of 43
Georgetown Electric Advisory
Board
01/20/22
City of GeorgetownPage 12 of 43
AGENDA
I.Regular Session:
(* -indicates legislative action)
A.Call to Order
B.Roll Call
C.Introduction of Visitors
D.Public Wishing to Address the Board
E.Review and Approval of Minutes*
F.General Manager’s Monthly Report
G.Review of Net Energy Metering Policy
H.Review of Energy Risk Management Policy
II.Executive Session:
M. Purchased Power Update
*-indicates legislative action
Page 13 of 43
Review of Minutes
•November 17th Meeting
City of GeorgetownPage 14 of 43
Customer Service and Billing –
Electric Services
Leticia Zavala-Customer Care Director
Page 15 of 43
•All Available Services*
*Active & Inactive service delivery points
Customer Statistics
Available Electric Meters:November December
Residential 26,935 27,002
Net Metering 533 538
General -Small 2,588 2,592
General -Large 340 342
Industrial 23 23
Industrial -Large 1 1
School Services 24 25
Municipal 254 254
Municipal -Pumping 42 42
Total Services Count 30,740 30,819
Available Security Lights November December
Residential 95 95
Non-Residential 127 127
Municipal 4,118 4,132
Total Services Count 4,340 4,354
Page 16 of 43
•Breakdown by Active Electric Customers (unique) :
•Electric Billing Collection:
•Advanced Metering Infrastructure (AMI): 99.7%
–Usage data automatically transmitted to billing office
•Automated Meter Reading (AMR): .3%
–Usage data is collected via a drive by system
•# of Customer Estimations: 107
•Account did not get a “good” READ; or
•Account did not get “ANY” READ (work order put in for metering to
investigate)
Customer Statistics
November December
Residential 26,444 26,515
Builder 744 680
Commercial & Industrial 2,337 2,408
Municipal/Schools 294 294
Total Electric Customers:29,819 29,897
Page 17 of 43
•Billed Meters/Services*
*Meters billed during the month
Customer Statistics
Billed Electric Meters:November December
Residential 26,706 26,754
Net Metering 519 524
General -Small 2,365 2,368
General -Large 331 335
Industrial 23 23
Industrial -Large 1 1
School Services 25 25
Municipal 195 196
Municipal -Pumping 38 38
Total Services Count 30,203 30,264
Billed Security Lights November December
Residential 95 95
Non-Residential 127 127
Municipal 4,132 4,132
Total Services Count 4,354 4,354
Page 18 of 43
–PCA reduced Jan1st to $0.01375 (from $0.02375)
Customer Billing Statistics
Average Monthly Electric Bill FY22 -Dec FY21 -Dec
All Customers $192.71 $226.22
Average YTD Electric Bill FY2022 FY2021
All Customers $213.57 $229.23
Residential Customer -FY2022 FY2021
Cost per 1000 kWh $134.35 $144.35
(including PCA + Base)
Average kWh 763 755
Electric Bill (based on Average kWh)$102.51 $108.98
Page 19 of 43
Electric Revenue –FY 2022
Page 20 of 43
Aged Receivables Report –thru 12/31/21
Electric AR –Active & Inactive Accounts
Electric AR –Combined Aging Breakdown
Electric Prior Month Variance
31 –60 Days $92,436.15 $110,588.95 ($18,152.80)
61 –90 Days $77,048.39 $66,099.45 $10,948.94
91 –120 Days $67,653.39 $52,189.14 $15,464.25
120 –365 Days $215,444.62 $174,997.08 $40,447.54
> 365 Days $89,636.82 $82,939.43 $6,697.39
Total $542,219.37 $486,814.05 $55,405.32
Customer Count 1990 1693 297
Electric Prior Month Variance
Active Accounts $174,840.01 $160,534.14 $14,305.87
Inactive Accounts $367,379.36 $326,279.91 $41,099.45
Total $542,219.37 $486,814.05 $55,405.32
Page 21 of 43
Collection Agency Review
City of GeorgetownPage 22 of 43
Finance and Budgeting
Leigh Wallace-Finance Director
City of GeorgetownPage 23 of 43
Fourth Quarter Background
•Budget in this report reflects the CIP Roll Forward and
Operational Amendment as well as the Midyear Budget
Amendment
•Due to COVID-19 pandemic timing, year over year
comparisons of 2020 and 2021 show large variances in
some revenues and expenses, which was expected
going into FY2021
•Report reflects operational impacts of the winter storm in
expenses
•City has applied for FEMA reimbursement, timing of
reimbursement unknown
Page 24 of 43
Electric Fund Revenue
•FY2021 Revenue
Budget
•Revenue Budget
Sources
•The FY2021 revenue
budget for the Electric
Fund is $141.3 million
•56% of budgeted
revenues is from charges
for service
•Electric sales revenue
•Shared services charges
•Bond Proceeds are 39%
of budgeted revenues
•Transfer In –1%
•Titan North Park
0.79%
3.72%
91.17%
1.73%1.80%40002:Sales Taxes
40005:Franchise Taxes
41002:Penalties
42001:Interest Income
43001:Fees
43004:Administrative
Charges
43601:Electric Sales
Charges
44502:Developer
Contributions
Page 25 of 43
Electric Fund Revenues –
Quarterly
Electric Services
Quarterly Comparison: Q4 FY2021 Budget FY2020 FY2021
FY2021 YTD Actuals:
Q4 FY2020
YTD Actuals:
Q4 FY2021 Variance % of Budget Variance % Variance
Operating Revenue
40002:Sales Taxes 5,000 7,358 5,863 863 117.25%(1,495) -20.32%
40005:Franchise Taxes 115,732 - - (115,732) 0.00%- 0.00%
41002:Penalties 553,724 529,508 848,000 294,276 153.14%318,492 60.15%
42001:Interest Income 5,000 10,703 33,570 28,570 671.40%22,867 213.64%
43001:Fees 685,000 614,274 1,036,657 351,657 151.34%422,383 68.76%
43004:Administrative Charges 3,222,103 3,192,618 3,222,103 (0) 100.00%29,485 0.92%
43601:Electric Sales Charges 78,982,278 85,733,316 80,933,053 1,950,775 102.47%(4,800,262) -5.60%
44502:Developer Contributions 1,500,000 4,476,298 7,828,988 6,328,988 521.93%3,352,689 74.90%
70001:Transfers In 1,562,058 500,000 1,562,058 - 100.00%1,062,058 212.41%
Operating Revenue Total 86,630,895 95,064,075 95,470,292 8,839,397 110.20%406,216 0.43%
Non-Operating Revenue
45001:Misc Revenue 35,000 195,508 523,214 488,214 1494.90%327,706 167.62%
45004:Sale of Property 10,000 10,813,949 4,127,598 4,117,598 41275.98%(6,686,351) -61.83%
44001:Grant Revenue - 1,860 - - 0.00%(1,860) -100.00%
46001:Bond Proceeds 54,648,625 5,055,000 54,065,000 (583,625) 98.93%49,010,000 969.54%
46002:Bond Premium - - 652,424 652,424 0.00%652,424 0.00%
Non-Operating Revenue Total 54,693,625 16,066,317 59,368,236 4,674,611 108.55%43,301,919 269.52%
Revenue Total 141,324,520 111,130,393 154,838,528 13,514,008 109.56%43,708,136 39.33%
FY2021 Year-to-date:
Budget Vs. Actuals Quarterly Comparison
Page 26 of 43
Electric Fund Revenue -
Projections
Electric Services
Quarterly Comparison: Q4 FY2021 Budget FY2021
FY2021 YTD Actuals:
Q4 FY2021 Variance % of Budget Projections FY2021 Variance
Fav/(Unfav)% of Projection
Operating Revenue
40002:Sales Taxes 5,000 5,863 863 117.25%5,000 863 117.25%
40005:Franchise Taxes 115,732 - (115,732) 0.00%- - 0.00%
41002:Penalties 553,724 848,000 294,276 153.14%547,759 300,241 154.81%
42001:Interest Income 5,000 33,570 28,570 671.40%20,828 12,742 161.18%
43001:Fees 685,000 1,036,657 351,657 151.34%868,887 167,770 119.31%
43004:Administrative Charges 3,222,103 3,222,103 (0) 100.00%3,222,103 (0) 100.00%
43601:Electric Sales Charges 78,982,278 80,933,053 1,950,775 102.47%79,081,809 1,851,244 102.34%
44502:Developer Contributions 1,500,000 7,828,988 6,328,988 521.93%6,100,000 1,728,988 128.34%
70001:Transfers In 1,562,058 1,562,058 - 100.00%1,562,058 - 100.00%
Operating Revenue Total 86,630,895 95,470,292 8,839,397 110.20%91,408,444 4,061,848 104.44%
Non-Operating Revenue
45001:Misc Revenue 35,000 523,214 488,214 1494.90%233,023 290,191 224.53%
45004:Sale of Property 10,000 4,127,598 4,117,598 41275.98%2,526,604 1,600,994 163.37%
44001:Grant Revenue - - - 0.00%- - 0.00%
46001:Bond Proceeds 54,648,625 54,065,000 (583,625) 98.93%54,065,000 - 100.00%
46002:Bond Premium - 652,424 652,424 0.00%652,424 0 100.00%
Non-Operating Revenue Total 54,693,625 59,368,236 4,674,611 108.55%57,477,051 1,891,185 103.29%
Revenue Total 141,324,520 154,838,528 13,514,008 109.56%148,885,495 5,953,033 104.00%
FY2021 Year-to-date:
Budget Vs. Actuals Year-End: Projections Vs. Actuals
Page 27 of 43
Electric Fund Operating Revenue –
Electric Sales Revenue
•Electric Sales Revenue
•Represents 91% of
budgeted Electric Fund
operating revenue
•$81 million, or 102% of
electric sales revenue
budget received through
the quarter
•Electric sales revenue is
down 6% compared to the
same period of FY2020
•Rate agreements and
adjustments
•Mild weather in June,
July, and August
compared to FY2020
-6% 80,933,053
ELECTRIC SALES CHARGES
K
5.0M
10.0M
15.0M
20.0M
25.0M
Q1 Q2 Q3 Q4
FY2020 FY2021
Page 28 of 43
Electric Fund Expense -
Quarterly
Electric Services
Quarterly Comparison: Q4 FY2021 Budget
FY2021 YTD Actuals:
Q4 FY2020
YTD Actuals:
Q4 FY2021 Variance % of Budget Variance % Variance
Operating Expense
City of Georgetown (Only)- 252,201 - - 0.00%252,201 -100.00%
CC0001 Non-Departmental 5,506,375 4,868,428 6,520,044 (1,013,669) 118.41%(1,651,616) 33.93%
CC0522 Electric Administration 8,738,792 10,243,728 8,868,267 (129,476) 101.48%1,375,461 -13.43%
CC0525 T&D Services 3,122,421 3,951,577 4,185,597 (1,063,176) 134.05%(234,020) 5.92%
CC0526 Systems Engineering - (291,007) - - 0.00%(291,007) -100.00%
CC0537 Electric Resource Management 108,334,393 65,419,453 109,915,572 (1,581,179) 101.46%(44,496,120) 68.02%
CC0555 Electric Systems Operations 1,610,228 1,441,701 1,579,253 30,976 98.08%(137,552) 9.54%
CC0557 Electrical Engineering 663,952 839,101 1,070,057 (406,104) 161.16%(230,955) 27.52%
CC0521 Electric Technical Services 727,388 603,639 670,962 56,426 92.24%(67,322) 11.15%
CC0524 Metering Services 2,022,094 1,848,935 1,939,497 82,597 95.92%(90,562) 4.90%
CC0526 Systems Engineering - (291,007) - - 0.00%(291,007) -100.00%
Operating Expense Total 130,725,643 89,177,755 134,738,524 (4,012,881) 103.07%(45,560,769) 51.09%
Non-Operating Expense
CC0001 Non-Departmental 4,375,805 3,924,104 4,298,971 76,834 98.24%(374,867) 9.55%
CC0557 Electrical Engineering 8,166,143 1,850,513 3,386,145 4,779,997 41.47%(1,535,632) 82.98%
CC0526 Systems Engineering - 1,030,860 - - 0.00%1,030,860 -100.00%
Non-Operating Expense Total 12,541,948 6,805,477 7,685,116 4,856,831 61.28%(879,639) 12.93%
Expense Total 143,267,591 95,983,232 142,423,640 843,951 99.41%(46,440,408) 48.38%
FY2020 FY2021
FY2021 Year-to-date: Budget
Vs. Actuals Quarterly Comparison
Page 29 of 43
Electric Expense Fund -
Projections
Electric Services
Quarterly Comparison: Q4 FY2021 Budget
FY2021 YTD Actuals:
Q4 FY2021 Variance % of Budget Projections 2021 Variance
Fav/(Unfav)% of Projections
Operating Expense
City of Georgetown (Only)- - - 0.00%- - 0.00%
CC0001 Non-Departmental 5,506,375 6,520,044 (1,013,669) 118.41%6,668,720 148,676 97.77%
CC0522 Electric Administration 8,738,792 8,868,267 (129,476) 101.48%8,944,477 76,210 99.15%
CC0525 T&D Services 3,122,421 4,185,597 (1,063,176) 134.05%3,089,942 (1,095,655) 135.46%
CC0526 Systems Engineering - - - 0.00%80,506 80,506 0.00%
CC0537 Electric Resource Management 108,334,393 109,915,572 (1,581,179) 101.46%108,331,349 (1,584,223) 101.46%
CC0555 Electric Systems Operations 1,610,228 1,579,253 30,976 98.08%1,639,454 60,202 96.33%
CC0557 Electrical Engineering 663,952 1,070,057 (406,104) 161.16%715,684 (354,372) 149.52%
CC0521 Electric Technical Services 727,388 670,962 56,426 92.24%717,148 46,186 93.56%
CC0524 Metering Services 2,022,094 1,939,497 82,597 95.92%2,029,912 90,414 95.55%
CC0526 Systems Engineering - - - 0.00%80,506 80,506 0.00%
Operating Expense Total 130,725,643 134,738,524 (4,012,881) 103.07%132,217,192 (2,521,332) 101.91%
Non-Operating Expense
CC0001 Non-Departmental 4,375,805 4,298,971 76,834 98.24%4,373,805 74,834 98.29%
CC0557 Electrical Engineering 8,166,143 3,386,145 4,779,997 41.47%8,166,142 4,779,997 41.47%
CC0526 Systems Engineering - - - 0.00%- - 0.00%
Non-Operating Expense Total 12,541,948 7,685,116 4,856,831 61.28%12,539,947 4,854,831 61.29%
Expense Total 143,267,591 142,423,640 843,951 99.41%144,757,139 2,333,499 98.39%
FY2021
FY2021 Year-to-date: Budget
Vs. Actuals Year-End: Projections Vs. Actuals
Page 30 of 43
Electric Fund Net Purchased Power
•Net Purchased Power
•72% of Electric Fund
operating expenses
•$109 million, or 100% of
purchase power expense
through the quarter
•Purchase power is up
63% compared to the
same period of FY2020
•Winter storm
•Congestion and
transmission issues (Q1)
84% 109,697,080
NET PURCHASED POWER
K
10.0M
20.0M
30.0M
40.0M
50.0M
60.0M
70.0M
Q1 Q2 Q3 Q4
FY2020 FY2021
Page 31 of 43
Electric Fund Purchased Power
•Q4: FY2020
•Net Purchase Power Budget:
$59,500,000
•Purchased Power: $61,542,930
•REC Sales: ($1,145,021)
•CRR Credits: ($1,858,623)
•Net Purchased Power: $58,539,286
•% of Net Purchase Power Budget:
98%
•Q4: FY2021
•Net Purchase Power Budget:
$60,270,000
•Purchased Power: $60,707,818
•Removed $48,000,000
•REC Sales: ($4,116,849)
•CRR Credits: $989,263
•Net Purchased Power:
$57,580,232
•% of Net Purchase Power Budget:
96%
Page 32 of 43
Electric Fund Expenses
•CC0001 Non-Departmental
•Write-off of uncollectible bill revenue
•CC0525 T&D Services and CC05557 Electrical
Engineering
•Capitalization of labor to CIP expense (year-end)
•Personnel expenses look inflated and capital expenses
look deflated at year-end. This entry shows up on the
balance sheet, not in budget schedules
•Overall fund projected to end the year near budget with
fully funded reserves
Page 33 of 43
Grants Update -Winter Storm
Uri 2021
•3 Projects submitted to FEMA for Category B –
Emergency Protective Measures
Project Expenses
Tracked –
Cat B
Original
Submittal
Final
Submittal
Status
Citywide
Activities
$1,089,925.8
6
$542,728.43 $458,776.18 Pending
FEMA review
Electric
Activities
$904,170.28 $524,403.71 $510,229.75 Denied by
FEMA. City
to Appeal
Water
Activities
$261,788.61 $261,788.61 $67,832.18 Pending
FEMA review
Only overtime pay is eligible to be submitted for reimbursement.
Regular pay related to the storm was tracked but not submitted to
FEMA.
Page 34 of 43
FY2021 WINTER STORM URI
ENERGY COSTS UPDATE
Page 35 of 43
Recap of Winter Storm Energy Expense
•Winter Storm Uri resulted in extra-ordinary purchased power
expenses -$48 million
•City debt financed the costs over a 10-year period
•Currently modeled to be repaid by existing Electric Power Cost Adjustment
Revenue
•The Existing PCA rate of 1.375 cents per kWh effective 1/1/21 will help us pay
for the debt service associated with this debt.
•Treating these extra-ordinary purchased power expenses as an
operating expense breaks the minimum debt coverage ratio
requirement of 1.35x (net operating revenues do not cover debt
expense 1.35 times).
•Options to meet the bond covenant requirements: Springing
Reserve or Regulatory Asset
Page 36 of 43
Springing Reserve Option
Existing utility bond covenants require meeting
minimum debt coverage ratio, or else must fund
a “springing reserve”
•$6.4M current value of springing reserve
•Reserve requirement would increase as City
continued issuing revenue bonds to meet
infrastructure demands for growth
•Would need to decrease expenses or increase
rates to fund reserve
Page 37 of 43
Regulatory Asset Accounting Treatment of
Winter Storm Energy Expense
•Follow Generally Accepted Accounting Principles
(GAAP) Regulatory Asset Treatment under GASB 62,
in consultation with External Auditor, Financial Advisor
and Bond Counsel, and other municipal owned
electric utilities in Texas.
•Create a Regulatory Asset on the GAAP financial
statement for $48M and amortize this over 20 years.
•Decrease operating purchased power expenses on the GAAP
financial statement in 2021 by $48 million and increase
amortization expense by $1.2M.
•The resulting debt coverage ratio calculation meets coverage
requirements required by our debt covenants.
Page 38 of 43
ELECTRIC ENGINEERING AND
OPERATIONS
MIKE WESTBROOK
ELECTRIC OPERATIONS AND
ENGINEERING MANAGER
City of GeorgetownPage 39 of 43
Performance Metrics
City of Georgetown
DEC. 2021 Nov.Dec.Good Caution Alert
Training 99%100%>90%90%-80%<80%
Safety 100%100%>90%90%-80%<80%
SO OTC 100%100%>90%90%-80%<80%
PM WO OTC 100%100%>90%90%-80%<80%
CM WO OTC 100%100%>90%90%-80%<80%
Electric Reliability (SAIFI)0.515 0.547 <1 1-2 >2
Electric Outage Duration (CAIDI)85.885 85.174 <116 116-200 >200
Page 40 of 43
Top Five Outages & Event
City of Georgetown
Date Start Time Duration
(min)
Customers
Affected
Customer
Minutes Cause Area
12/2/2021 2:18pm 46 1 46 Bad Neutral Georgetown
12/8/2021 11:53pm 148 1 148 Blown Fuse Rivery
12/9/2021 11:34am 116 511 59,276 U.G. Primary Dig-in Rivery
12/12/2021 8:47am 136 1 136
Tree in the primary/blown
fuse
Georgetown
South
12/23/2021 12:55pm 35 3 105 Blown Fuse
Georgetown
South
Date Start of Event End of Event # of Outages Average
Duration Cause Area
12/18/2021 2:26am 7:52am 7 95.6 High Winds Various
Page 41 of 43
Questions?
Page 42 of 43
Executive Session:
In compliance with the Open Meetings Act, Chapter
551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in
closed session and is subject to action in the regular
session. –Daniel Bethapudi, General Manager of the
Electric Utility
Sec. 551.086 Competitive Matters
•Purchased Power Review
Page 43 of 43