HomeMy WebLinkAboutAgenda_GTEU_03.18.2021Notice of Meeting for the
Georgetown Electric Utility Board
of the City of Georgetown
March 18, 2021 at 4:00 P M
at Virtual
T he C ity of G eorgetown is committed to c ompliance with the Americans with Dis abilities Act (ADA). If you req uire assistance in participating at a
public meeting due to a disability, as defined under the ADA, reas onable as s istance, adaptations, or acc o mmodations will be pro vided upon request.
P lease contact the C ity S ec retary's O ffice, at least three (3) days prio r to the scheduled meeting date, at (512) 930-3652 o r C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711.
C onsistent with Governor Gre g A bbott’s suspe nsion of various provisions of the O pen M eetings A c t,
e ffec tive A ugust 1, 2020 and until further notice, to reduce the chance of C O V ID-19 transmission, all
C ity of George town Advisory B oard mee tings will be held virtually. P ublic c omment will be allowed
via te le confe rence; no one will be allowed to appe ar in pe rson.
To P articipate, please c opy and paste the following weblink into your br owser:
K ress Carson is inviting you to a scheduled Zoom meeting.
Topic: Georgetown E lec tr ic U tility B oar d 3/18/2021
Time: M ar 18, 2021 03:30 P M Ce ntral Time (U S and Canada)
Join Zoom M ee ting
https://georgetowntx.zoom.us/j/98803451927?pwd=c 2k0ZV k3 K 0x M NmdH R1dO S D N M T0kr dz09
M ee ting I D: 988 0345 1927
P asscode: 157387
O ne tap mobile
+13462487799,,98803451927# U S (H ouston)
+16699006833,,98803451927# U S (San J ose )
D ial by your location
+1 346 248 7799 U S (H ouston)
+1 669 900 6833 U S (San Jose)
+1 253 215 8782 U S (Tacoma)
+1 312 626 6799 U S (Chicago)
+1 929 205 6099 U S (Ne w York)
+1 301 715 8592 U S (Washington D C)
833 548 0282 U S Toll-free
877 853 5257 U S Toll-free
888 475 4499 U S Toll-free
833 548 0276 U S Toll-free
M ee ting I D: 988 0345 1927
F ind your local numbe r: https://george towntx.zoom.us/u/abtjXS bl Ux
C itizen comments are ac cepted in three different formats:
1.S ubmit written comments to K ress.Car son@ge orge town.or g by 10:00 a.m. on the date of the meeting
and the Re cording Secre tary will r ead your c omme nts into the re cor ding dur ing the item that is being
discussed.
2.L og onto the meeting at the link above and “r aise your hand” during the ite m
3.Use yo ur ho me/mo bile pho ne to call the to ll-free number
To join a Zoom mee ting, clic k on the link pr ovide d and join as an attendee. You will be asked to enter
Page 1 of 21
your name and email addre ss (this is so we can identify you when you are called upon). To speak on an
ite m, click on the “R aise your H and” option at the bottom of the Zoom me eting webpage once that item
has opened. When you are called upon by the Recording Se cretary, your devic e will be remotely un-
mute d by the A dministrator and you may speak for thre e minutes. P le ase state your name clearly, and
when your time is over, your device will be muted again.
Use of profanity, threatening language, slanderous remarks, or threats of harm are not allowed and will
result in your being imme diately re move d from the meeting
Regular Session
(T his R egular S es s ion may, at any time, be rec es sed to convene an Exec utive S ession for any purpose authorized by the O pen Meetings Ac t, Texas
G overnment C ode 551.)
A C all to O rder- Bill S attler; Board C hairman
B R oll C all of Board Members- Bill S attler; Bo ard C hairman
C P ublic Wis hing to Ad dress Board-Bill S attler; Board C hairman
D R eview and Approval of Minutes from 01/21/2021 Meeting- Kress C arson- Electric Utility Analyst; Board Liaison
E R eview and Approval of Minutes from 03/04/2021 Meeting-Kress C arson-Electric Utility Analyst; Board Liaison
F Discussio n and P ossible R ecommendatio n of F uture Board Meeting Dates & Times- Bill S attler; Board C hairman
G R eview and P ossible R ecommendation of Board P urp os e and Bylaws-Bill S attler; Board C hairman
H R eview of C ity C ounc il's Boards and C ommissions Attendanc e P o lic y- Bill S attler; Board C hairman
I Election of G eorgetown Electric Utility Board O fficers- Bill S attler; Board C hairman
J G eneral Manager's Monthly R eport. -- Daniel Bethapudi, G eneral Manager of the Electric Utility.
K Discussio n and possible recommendation of C redit S ys tem International, Inc as the 3rd party c ollec tion agency fo r Utility C ustomer C are
delinquent accounts through 9/30/22 in the amount of $100,000.- C indy P os p isil; C us tomer C are O perations Manager
Executive Session
In c ompliance with the O pen Meetings Act, C hapter 551, G overnment C ode, Vernon's Texas C o des , Annotated, the items lis ted below will be
dis c us s ed in clos ed session and are subject to ac tion in the regular s ession.
L S ection 551.086: Competitive Matters
- P urc hased P ower R eview
Adjournment
Adjournment- Bill S attler; Board C hairman
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eo rgetown, Texas , do hereby certify that this No tic e of Meeting was posted at C ity Hall, 808
Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily access ible to the general public as required by law, on the _____ day of
_________________, 2021, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of s aid
meeting.
__________________________________
R obyn Densmore, C ity S ecretary
Page 2 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
C all to O rder- Bill S attler; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 3 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
R oll C all of Board Members - Bill S attler; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 4 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
P ublic Wishing to Addres s Board-Bill S attler; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 5 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
R eview and Approval of Minutes from 01/21/2021 Meeting- Kress C ars on- Electric Utility Analyst; Board
Liais on
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
Page 6 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
R eview and Approval of Minutes from 03/04/2021 Meeting-Kres s C arson-Electric Utility Analyst; Board
Liais on
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
Page 7 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
Dis cus s ion and P os s ible R ec ommendation of F uture Board Meeting Dates & Times - Bill S attler; Board
C hairman
IT E M S UMMARY:
F urther Electric Board Meeting Dates are currently met on the 3rd T hurs day of every month and are
currently s cheduled as followed:
04/15/2021
05/20/2021
06/17/2021
07/15/2021
08/19/2021
09/16/2021
10/21/2021
11/18/2021
12/16/2021
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 8 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
R eview and P ossible R ecommendation of Board P urpose and Bylaws-Bill S attler; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
AT TAC H ME N T S:
Description Type
Bylaws Cover Memo
Page 9 of 21
Georgetown Electric Utility Systems Advisory Board Bylaws Page 1 of 6
Revised February 2020
CITY OF GEORGETOWN
ELECTRIC UTILITY SYSTEMS ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Electric Utility Systems Advisory Board (“Board”).
Section 1.2. Purpose. It is the purpose and intent of the City Council to create an
advisory board empowered to have oversight, in cooperation with the City Council, of
the City’s Electric matters and Energy Risk Management. The Board shall receive and
evaluate monthly Risk Management updates from the Risk Oversight Committee and
the Risk Management Committee, and the Board shall work in cooperation with the
independent third party responsible for Risk Management Compliance Reporting. The
Board shall also provide recommendations on an as needed basis regarding Electric
Finance and Accounting. See Ordinance Chapter 2.117.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of five (5) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown
corporate limits or extraterritorial jurisdiction and be a City of Georgetown Electric
Utility Customer. At least one Member, but not more than two Members shall be
members of the City Council. Whenever possible, Members shall have expertise in the
areas of:
1. Marketing, Finance, Law, or Engineering;
2. Electric Power Distribution;
3. Electric Generation, Power Marketing, Power Trading, or Risk Management
If no qualified individuals are available, appointments shall be made in accordance with
the Code of Ordinances Chapter 2.36.030(G).
All members shall execute a non-disclosure agreement prior to attending a meeting of
the Board.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Page 10 of 21
Georgetown Electric Utility Systems Advisory Board Bylaws Page 2 of 6
Revised February 2020
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
Page 11 of 21
Georgetown Electric Utility Systems Advisory Board Bylaws Page 3 of 6
Revised February 2020
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the
Board. The Vice-Chairman presides at Board meetings in the Chairman’s absence.
The Vice-Chairman shall perform the duties of the Chairman in the Chairman’s
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Page 12 of 21
Georgetown Electric Utility Systems Advisory Board Bylaws Page 4 of 6
Revised February 2020
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member’s option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
Page 13 of 21
Georgetown Electric Utility Systems Advisory Board Bylaws Page 5 of 6
Revised February 2020
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Page 14 of 21
Georgetown Electric Utility Systems Advisory Board Bylaws Page 6 of 6
Revised February 2020
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board’s approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 2020.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Board on the ______ day of
_________________, 2020.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
Page 15 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
R eview of C ity C ounc il's Boards and C ommissions Attendance P olicy- Bill S attler; Board C hairman
IT E M S UMMARY:
S ec. 2.36.010. - Duties of members.
D. Attendanc e by Members is integral to s uc cess of the commission, committee or board. It is C ounc il
policy to require a minimum of 75 perc ent attendanc e of each Member at eac h regularly s cheduled meeting
inc luding s ubc ommittee meetings . A Member shall be allowed two excus ed absences for the Member's
pers onal medical care, required medic al c are of a Member's immediate family member (as defined by C ity
O rdinanc e), or Member's military s ervic e that shall not count against the 75 perc ent attendanc e requirement.
Written notice s hall be sent to a Member and the Member's C ity C ounc il representative when it appears the
Member may violate the attendance policy by being abs ent from more than 25 percent of regularly
s cheduled meetings, including subcommittee meetings. Excessive absenteeism may res ult in the Member
being replac ed by the C ouncil. If a Member is removed from a c ommittee, commission or board, that
pos ition shall be cons idered vacant and a new Member s hall be appointed to the Board in ac cordance
with S ection 2.36.040.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 16 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
Election of G eorgetown Elec tric Utility Board O fficers- Bill S attler; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 17 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
G eneral Manager's Monthly R eport. -- Daniel Bethapudi, G eneral Manager of the Electric Utility.
IT E M S UMMARY:
- C ustomer C are R eport
- O perations R eport
- F inancial Update
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
Page 18 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
Dis cus s ion and pos s ible rec ommendation of C redit S ys tem International, Inc as the 3rd party collec tion
agency for Utility C ustomer C are delinquent ac counts through 9/30/22 in the amount of $100,000.- C indy
P os pis il; C ustomer C are O perations Manager
IT E M S UMMARY:
In 2011, the C ity ended a c ontract with a 3rd party c ollection agency that purs ued collec tions of closed
utility ac count balances. T he Electric Advis ory Board as ked that we res earch the viability of reins tating a
3rd party c ontract for the c ollection of delinquent acc ounts that had inc reas ed over the pas t 2 years due to
the implementation of a new C I S sys tem and the C O VI D-19 pandemic .
C urrently, we have a bac klog of approximately 4,000 acc ounts, ranging in age from 90 days to 4 years,
with a total balanc e of $1.6 million. We is s ued a R eques t for P roposal (R F P ) in November 2020, and the
internal review c ommittee selec ted C redit S ystems International (C S I I) as the rec ommended third-party
collec tion vendor.
C S I I is paid based on a perc entage of the amount they collec t. F or debt les s than 180 days , the fee is
17.9%, and for debt over 180 days the fee is 21.9%.
F IN AN C IAL IMPAC T:
T he reques t of $100,000 above is based on collec tions of 25% of outs tanding +90-day receivables . S hould
C S I I prove more s uc cessful in c ollections, we will return with a recommendation for more funding.
Aging Aged R ec eivable F ee % 100% 75% 50% 25%
< 180 Days $212,758.83 17.90% $38,083.83 $28,562.87 $19,041.92 $9,520.96
> 180 Days $1,555,979.65 21.90% $340,759.54 $255,569.66 $170,379.77 $85,189.89
$1,768,738.48 $378,843.37 $284,132.53 $189,421.69 $94,710.84
S UB MIT T E D B Y:
C indy P ospisil- C ustomer C are Manager
Page 19 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
S ection 551.086: Competitive Matters
- P urchas ed P ower R eview
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager
Page 20 of 21
City of Georgetown, Texas
Electric Utility Board
March 18, 2021
S UB J E C T:
Adjournment- Bill S attler; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Bill S attler- Board C hairman
Page 21 of 21