HomeMy WebLinkAboutAgenda_GTEU_03.24.2022Notice of Meeting for the
Georgetown Electric Utility B oard
of the City of Georgetown
March 24, 2022 at 4:00 P M
at Community Room at Georgetown City Hall, 808 Martin Luther K ing Jr. St.,
Georgetown T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Geor getown E le ctr ic U tility A dvisory B oard is now me eting in per son. A
quor um of the B oard will be in attendance at the C ommunity Room at
Geor getown City H all, 808 M artin L uther K ing J r. S t., Ge orge town TX
78626. It is possible that one or mor e board me mber s may attend via video
Confe re nc e using the Zoom clie nt.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder- R obert C as e; Board C harman
B R eview and Approval of Minutes from 02/17/2022 Meeting- Kres s C arson; Board Liais on
C Nomination and elec tion of Vic e-C hair and S ecretary - R obert C ase, C hair
D R oll C all of Board Members- R obert C as e; Board C hairman
E Introduc tion of Visitors - R obert C ase; Board C hairman
F P ublic Wis hing to Address the Board- R ober C as e; Board C hairman
G G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Electric Utility
H C ons ideration and possible recommendation to renew an annual agreement between the C ity of
G eorgetown and C redit S ys tems International, Inc as the 3rd party c ollection agency for Utility C ustomer
delinquent acc ounts in an annual not to exceed amount of $100,000.00 and to authorize the C ity Manager
to execute renewals of the agreement for up to two additional one-year terms with the s ame terms and
c onditions for a total not to exc eed amount of $300,000- Letica Zavala, C us tomer C are Direc tor
I C ons ideration and possible recommendation to c ontinue utilizing the Elec tric Jus t-In Time S upplier
Agreement with Techline for F isc al Year 2022 and update the contrac ted amount not to exceed
$10,000,000- Mike Westbrook, Elec tric O perations Manager
E xecutiv e Session
Page 1 of 61
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
J S ec . 551.086 C ompetitive Matters
P urchas ed P ower R eview
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 61
City of Georgetown, Texas
Electric Utility Board
March 24, 2022
S UB J E C T:
R eview and Approval of Minutes from 02/17/2022 Meeting- Kress C ars on; Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
AT TAC H ME N T S:
Description Type
Draft Minutes - 02-17 Cover Memo
Page 3 of 61
Minutes of the Meeting for the
Georgetown Electric Utility Board
Thursday, February 17th at 4:00 PM
at the Friends Room at Georgetown Public Library, 402 W. 8th St.
Georgetown, TX 78626
Board Members Present:
Robert Case - Chairman, Rick Woodruff- Vice-Chairman, Sam Jones- Secretary, Ben Butler
Board Members Absent: Mike Triggs
Staff Present:
Daniel Bethapudi, Daniel Potter, Daniel McReynolds, Mike Westbrook, Cindy Pospisil,
Kress Carson, Jennifer Flor, Jose Torres, and Richard Pajestka
Public Attendees: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Robert Case, Board Chairman
• Meeting called to order at 4:00 pm by Case.
B. Roll Call of Board Members -- Robert Case, Board Chairman.
• Triggs absent
C. Introduction of Visitors -- Robert Case, Board Chairman
D. Public Wishing to Address the Board
• None present
Legislative Session
E. Review and Approval of Minutes- Kress Carson, Board Liaison
• January 26th Meeting- Motion to approve by Jones; seconded by Butler
• Minutes approved as read 4-1 (Triggs absent)
Page 4 of 61
Regular Session (cont.)
F. General Managers Monthly Report- Daniel Bethapudi- General Manager of Electric
Utility
• Customer Service and Billing- Cindy Pospisil-Customer Care ERP Applications
Administrator
o 30,922 Available Services
o 30,009 Electric customers/accounts, 188 estimated “bad meter reads”
o 30,326 Billed Electric Meters
o Overall Residential January 2022 bills nearly identical compared to January
2021 as there hasn't been a change in rates
o Average monthly and YTD electric bills for January 2022 compared to
January 2021 are roughly $23 lower
▪ Billing numbers lower than last year due to a combination of higher
monthly temperatures and reduced PCA
o Electric Revenue Breakdown and Receivables presented- roughly 24% of
yearly budgeted amount collected
o 92% of 1st Quarter billings (Oct, Nov, Dec) collected and 12% of 2nd Quarter
(Jan, Feb, Mar) billings collected
o $65,000 increased total in Aged Receivables
o Roughly $100,000 collected in outstanding bills since the collection agency
commenced collections in May to collect the bad debt
o Case asks what the typical reason is why customers are missing payments
on their bills.
▪ Pospisil answers that they simply don’t have the money in most
cases
▪ Bethapudi adds that as the Utility has gained insight on the aged
receivables, the Utility will begin taking a more proactive approach
to try to collect the outstanding receivables from certain types of
accounts
o Case asks if there is an application of which someone could apply to receive
funds for payment assistance, particularly the fund in which customers can
donate a dollar or on their bills to help fund this type of assistance.
▪ Pospisil answers that Customer Care does not vet who receives
these funds and is done through a third party called Caring Place.
The utility simply collects them. This service provided an additional
$42,000 to help relieve the outstanding funds
• Electric Operations Report- Electric Operations Manager and Danny Potter-
Electric Safety and Employee Development Manager
o Westbrook delivers the following report:
o Electric Reliability (SAIFI)- .447 (Good Metric)
o Electric Outage Duration (CAIDI)-73.78(Good Metric)
Page 5 of 61
o Training- 100% (Good metric)
o Safety, 100% attendance
o Service Order Completion, 100%
o Preventative Maintenance, %
o Corrective Maintenance, 100%
o Top 5 Outages Report
▪ No major outages, primarily typical; largest was due to a car
hitting a padmount transformer.
o Potter delivers a report over Winter Storm Landon
▪ Emergency Operations was on standby from 2/3 from 2/3 through
2/5
▪ No major outages witnessed throughout the event
▪ There were a total of 4 outages through out the event and none of
the outages lasted more than two hours
▪ Woodruff asks if the outages were residential.
▪ Potter answers one of the four was commercial, and the
other three were residential outages
▪ Woodruff follows is there a way for the City to determine who is
using gas versus electric heating.
▪ Bethapudi answers at this time, the City does not have that
information
▪ Westbrook follows that the majority of new developments
are a combination of the two services.
▪ Case asks if the City markets all electric services to new customers
or construction
▪ Bethapudi answers that the only push for marketing comes
withing the dually certified areas of Georgetown
▪ Richard Pajestka, Electric Engineering Supervisor, adds
that it primarily depends on the builder
▪ Case follows that is this something that the City plans on doing in
the future to help generate more revenue to the City.
▪ Bethapudi answers that one time the City had “key
accounts” staff to help market this, and due to financial
issues of the past, the City had to cut. This is on the Utility’s
radar for future growth
G. Electric Line Extension Policy and DER Updates/ Proposed Changes- Daniel
McReynolds; Electric Engineering Manager
• DER Updates:
o DER interconnection policy adopted on 06/22/2021 in which new
application requirements and an updated fee structure was
implemented.
o In additional, a new online application portal was implemented to
process these applications
o This process is being outsourced to Schneider Engineering to ensure the
Page 6 of 61
interconnection standards are enforced. This results in the Utility cost of
application review and preliminary inspection of $325.
o All costs are recovered by the DER application fees
o Woodruff asks to what would trigger the $1,000 fee for a facilities study.
▪ Bethapudi gives an example for which there is an event in which
electric infrastructure in a particular area may need to updated
due to the load being put on the system after preliminary
review. This recovers the costs of internal study to perform a
study.
o Butler asks if the DER meters allow the City to use the meters in the
future or will that to be changed out.
▪ Bethapudi answers that no change of the meters are necessary.
In the past there used to be use of two meters for a DER facility,
but this now done with one meter.
• Line Extension Updates
o The Electric Line Extension and Electric Meter Connect Policy was
adopted on March 24, 2020, and revised July 27, 2021
o The policy outlined cost recover for electric infrastructure additions
driven by customer requests. Costs were adjusted to cover material cost
increases due to COVID-19 and supply chain interruptions. However,
the analysis did not include labor cost adjustments for inflation.
o Upon additional review, it was found that supply chain issues remain
persistent and there is significant labor inflation costs.
o As a result, the recommended changes are an increase of $400 to the
single family per dwelling unit charge to a total of $3775, $100 to the
multi-family per dwelling unit charge to a total of $1100 and a decrease
for the single residential lot or residential upgrade application from $510
to $260 per application.
o Case asks what is included in a line extension fee?
▪ Pajestka answers that is the flat-rate lot fee for any infrastructure
that needs to be put on a lot in order for the area to receive
power.
▪ Bethapudi adds that these fees are intended to cover the cost per
unit charges. Anything that goes above that is charged at cost.
o Woodruff and Case both ask what does the base fee of $3775.
▪ Bethapudi answers the base fee includes a 75k Va transformer
and the line needed. Essentially this includes the typical
infrastructure
o Case asks if that fee is what is charges if a customer were to transfer
overhead service to underground and they have an existing home.
▪ Pajestka answers that this typically charged at cost in this
situation. However, a new lot/ home would be subject to the
charge.
Page 7 of 61
o Butler asks why was the line extension application reduced for the single
family lots.
▪ Bethapudi answers because of the effort it takes. For instance, a
business or a multifamily unit requires more management of the
application, whereas a single unit family takes less effort.
o Other changes include the recognition nof validity of the cost estimate
from 90 days to 45 days due to the volatility of material prices and lead
times.
o The payment of 50% of the estimated costs was also reduced to 45 days
for this reason.
o The complete payment of the line extension fees need to be collected no
later than 90 days from the issuance of the cost estimate in order to
ensure all outstanding fees are paid.
o Case asks that are all estimated costs and fees paid prior to construction.
▪ McReynolds confirms this is the case
• Motion to approve the Line Extension Policy Updates by Woodruff, seconded
by Butler. Votes passes 4-1 (Triggs absent)
H. Risk Management Credit Policy Updates
• This item was removed from the agenda prior to meeting
Board moves into Executive Session at 4:54 PM
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
I. Section 551.086: Competitive Matters
• Purchased Power Update
Board moves back into Regular Session at 5:28 PM.
Adjournment
MOTION by Jones, second by Butler to adjourn the Board Meeting APPROVED 4-1 (Triggs
absent)
Electric Board Meeting Adjourned at 5:28 PM.
Page 8 of 61
Page 9 of 61
City of Georgetown, Texas
Electric Utility Board
March 24, 2022
S UB J E C T:
G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Elec tric Utility
IT E M S UMMARY:
Includes :
C ustomer S ervice and Billing- Letic ia Zavala- C us tomer S ervic e Direc tor
Electric O perations R eport- Mike Wes tbrook- Elec tric O perations Manager
Electric S afety and Employee Development R eport- Daniel P otter- Electric S afety and Employee
Development Manager
Audit and F inanc ial R eport- Leigh Wallac e- F inanc e Direc tor
Update Warehouse O utsourcing Update
P ole Attachments Update
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
03/24 Board Pres entation Cover Memo
Page 10 of 61
Georgetown Electric
Utility Advisory Board
03/24/2022
Page 11 of 61
22
AGENDA
I.Regular Session:
(* -indicates legislative action)
A.Call to Order
B.Roll Call
C.Introduction of Visitors
D.Public Wishing to Address the Board
E.Review and Approval of Minutes*
F.General Manager’s Monthly Report
i.Customer Service and Billing Report
ii.Operations Report
iii.Safety and Employee Development Report
iv.Audit and Annual Financial Report
v.Warehouse Outsourcing Project Update
G.Credit System International Agreement Renewal*
H.Electric Just-in-Time Agreement Renewal*
II.Executive Session:
J. Purchased Power Update
*-indicates legislative action
Page 12 of 61
33
Review of Minutes
•February 17th Meeting
Page 13 of 61
General Manager’s Monthly
Report
03/24/2022
Page 14 of 61
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Customer Service and
Billing –
Electric Services
Letica Zavala-Customer Care Director
Page 15 of 61
66
•All Available Services*
*Active & Inactive service delivery points
Customer Statistics
Available Electric Meters:January February
Residential 27,110 27,192
Net Metering 541 542
General -Small 2,582 2,586
General -Large 343 342
Industrial 23 23
Industrial -Large 1 1
School Services 24 25
Municipal 256 256
Municipal -Pumping 42 42
Total Services Count 30,922 31,009
Available Security Lights January February
Residential 95 95
Non-Residential 126 126
Municipal 4,132 4,203
Total Services Count 4,353 4,424
Page 16 of 61
77
•Breakdown by Active Electric Customers (unique) :
•Electric Billing Collection:
•Advanced Metering Infrastructure (AMI): 99.7%
–Usage data automatically transmitted to billing office
•Automated Meter Reading (AMR): .3%
–Usage data is collected via a drive by system
•# of Customer Estimations: 60
•Account did not get a “good” READ; or
•Account did not get “ANY” READ (work order put in for metering to investigate)
Customer Statistics
January February
Residential 26,586 26,657
Builder 713 729
Commercial & Industrial 2,414 2,412
Municipal/Schools 296 296
Total Electric Customers:30,009 30,094
Page 17 of 61
88
•Billed Meters/Services*
*Meters billed during the month
Customer Statistics
Billed Electric Meters:January February
Residential 26,810 26,901
Net Metering 528 530
General -Small 2,368 2,361
General -Large 336 330
Industrial 23 21
Industrial -Large 1 1
School Services 25 25
Municipal 197 183
Municipal -Pumping 38 38
Total Services Count 30,326 30,390
Billed Security Lights January February
Residential 95 95
Non-Residential 126 126
Municipal 4,132 4,197
Total Services Count 4,353 4,418
Page 18 of 61
99
Customer Billing Statistics
Average Monthly Electric Bill FY22 -Feb FY21 -Feb
All Customers $194.19 $199.79
Average YTD Electric Bill FY2022 FY2021
All Customers $206.13 $220.08
Residential Customer -FY2022 FY2021
Cost per 1000 kWh $134.35 $134.35
(including PCA + Base)
Average kWh 775 767
Electric Bill (based on Average
kWh)$104.12 $103.05
Page 19 of 61
1010
Electric Revenue –FY 2022
Page 20 of 61
1111
Electric AR –Active & Inactive Accounts
Electric AR –Combined Aging Breakdown
Aged Receivables Report –thru 2/28/22
Electric Prior Month Variance
31 –60 Days $80,407.24 $106,474.27 ($26,067.03)
61 –90 Days $59,257.84 $66,861.76 ($7,603.92)
91 –120 Days $59,402.25 $73,651.79 ($14,249.54)
120 –365 Days $270,660.53 $254,582.48 $16,078.05
> 365 Days $121,629.32 $106,131.66 $15,497.66
Total $591,357.18 $607,701.96 ($16,344.78)
Customer Count 2211 2232 (21)
Electric Prior Month Variance
Active Accounts $211,864.28 $216,153.98 ($4,289.70)
Inactive Accounts $379,492.90 $391,547.98 ($12,055.08)
Total $591,357.18 $607,701.96 ($16,344.78)
Page 21 of 61
1212
Collection Agency Review
Page 22 of 61
Electric Operations Report
Mike Westbrook
Electric Operations Manager
City of GeorgetownPage 23 of 61
14
Performance Metrics
City of Georgetown
FEB. 2022 Jan.Feb.Good Caution Alert
Training 100%100%>90%90%-80%<80%
Safety 100%100%>90%90%-80%<80%
SO OTC 100%100%>90%90%-80%<80%
PM WO OTC 99%99%>90%90%-80%<80%
CM WO OTC 100%100%>90%90%-80%<80%
Electric Reliability (SAIFI)0.447 0.403 <1 1-2 >2
Electric Outage Duration (CAIDI)73.784 61.137 <116 116-200 >200
Page 24 of 61
15
Top Five Outages & Event
Date Start Time Duration
(min)
Customers
Affected
Customer
Minutes Cause Area
1/2/2022 3:57pm 64 5 320 Bad Hot leg
Georgetown
South
1/9/2022 9:24pm 106 3 318
Partial Power/connection at
trans Rivery
1/12/2022 9:05am 77 3 231 Connection at weatherhead
Georgetown
South
1/14/2022 10:05pm 153 42 6,426 Car verse padmount trans Glasscock
1/26/2022 5:00am 38 8 304 Blown Fuse
Georgetown
South
Date Start of Event End of Event # of Outages Average
Duration Cause Area
Page 25 of 61
16
Winter Storm Landon Report
Date Start Time Duration
(min)
Customers
Affected Customer Minutes Cause Area
2/3/2022 2:36am 78 1 78 Broken Jumper Rivery -20
2/4/2022 2:42am 120 7 840
Partial Power/connection
at transformer Rivery -40
2/4/2022 4:22am 94 9 846
Partial Power/connection
at transformer Gabriel -40
2/5/2022 2:10am 87 4 348
Partial Power/connection
at transformer Georgetown -30
•12 Months Out: Extensive tree trimming, and maintenance programs helped keep outages low
•24 Hours out: Electric crews patrolled known trouble spots for tree related outages and cleared any limbs discovered
•Crews were staged in town for the first 48 hours for faster response. Crews were placed on rotating shifts to avoid burn out.
Page 26 of 61
Electric Safety and Training Report
Eric Pouncey
Electric Operations Supervisor
Page 27 of 61
1818
•APPA Safety Awards of Excellence 2021
•1st place division D (Based on Utility Size)
•Monthly Safety Inspections: 22
•work practices, traffic control, Following APPA Safety Practices
•March Incidents: 1
•Transformer Short Circuit
•Average Hurt man rescue time: 2:26
•Industry Standard is 4 Minutes
Electric Employee Safety and
Development
Page 28 of 61
Electric Warehouse Outsourcing
Update
Page 29 of 61
FY2021 Audit
and Annual
Financial
Report
Electric Utility Board, March 24, 2022
Page 30 of 61
2121
•AFR -Annual Comprehensive Financial Report
•GAAP -Generally Accepted Accounting Principals
o Rules and standards by which all financial reporting is presented and
prepared
o Not the same as budgetary accounting
•GASB -Governmental Accounting Standards Board
o The oversight body for accounting standards for governmental entities
Background & Terms
Page 31 of 61
22
•Performed by outside
independent audit firm
•Firm is selected by Council
•Provides assurances of
accurate reporting and
financial integrity
•Conducted in accordance with
Government Auditing
Standards
•Ensures the City complies with
internal policies
•Ensures the City complies with
external requirements
Independent Audit
Page 32 of 61
2323
•Introductory Section
•Independent Audit Report
•Management Discussion & Analysis (MD&A)
•Financial Sections
•Note to the Financials
•Statistical Section
Contents of the AFR:
Page 33 of 61
2424
Summary Statement of Net
Position
This statement is similar to a
Balance Sheet in the private
sector
2021 2020
Current and other assets $97,211 $36,920
Capital assets 130,424 125,039
Total assets $227,635 $161,959
Deferred outflows of resources 911 $1,587
Total assets and deferred outflows $228,546 $163,546
Long-term liabilities 82,694 $35,551
Other liabilities 20,284 13,714
Total liabilities $102,978 $49,265
Deferred inflows of resources 474 1,115
Net position:
Net Investment in capital assets $50,416 $102,292
Restricted 0 0
Unrestricted 74,678 10,893
Total net position $125,094 $113,185
Total Electric Fund
Page 34 of 61
2525
Summary Statement of Activities
This statement is similar
to an Income Statement
in the private sector
2021 2020
Revenues:
Charges For Services $90,679 94,842
Grants and Contributions 14,773 6,534
Interest 31 14
Total Revenues $105,483 $101,390
Expenses:
Expenses 88,790 79,162
Net Transfers 4,784 4,330
Total Expenses $93,574 $83,492
Change in net position 11,909 17,898
Net Position - Beginning 113,185 95,287
Net Position - Ending $125,094 $113,185
Total Electric Fund
Page 35 of 61
2626
•Total net position $125 million; increase of $11.9 million over 2020
•Ending balance fully funding $30.5 million in reserves
•Total net operating income (loss) ($369K)
•Lowered PCA by 1 cent in January 2021 for rate competitiveness
•$5 million decrease to sales revenue
•REC sales (other revenue) totaled $4.1M
•Depreciation expense of $6 million
•Amortized 6 months of Winter Storm Uri energy expenses $1.2 million (utility contracts)
•Non-operating income
•$1M reimbursement for Titan infrastructure project expense (donations/grants)
•$3.2M in AMR Allocation from Water Fund for shared service operations (other)
•Total capital contributions (donated assets) $13.7 million
•Winter Storm Uri in February 2021; Additional Notes to the financial statements regarding debt
issuance and regulatory asset in Electric Fund
•Combined (water and electric) utility debt coverage ratio 7.91
2021 Highlights for Electric Fund
Pages 29 -32
Page 36 of 61
2727
Highlights from External Auditor
•Unmodified or “clean” opinion
•No material weaknesses, significant deficiencies, or audit
adjustments
Page 37 of 61
Legislative Action Items
03/24/2022
Page 38 of 61
2929
•Consideration and possible recommendation to renew an annual
agreement between the City of Georgetown and Credit Systems
International, Inc as the 3rd party collection agency for Utility
Customer delinquent accounts in an annual not to exceed amount of
$100,000.00 and to authorize the City Manager to execute renewals
of the agreement for up to two additional one -year terms with the
same terms and conditions for a total not to exceed amount of
$300,000-Letica Zavala,Customer Care Director
Credit System International-
Agreement Renewal
Page 39 of 61
3030
•In 2021, the City entered a contract with Credit Systems International,
Inc.(CSII), a 3rd party collection agency, to pursue collections of closed utility
account balances. The current balance of accounts submitted to CSII is
$1,796,372.83.
CSII Renewal
Aging Aged Receivables
<180 Days $224,957.31
180-365-Days $220,923.63
>365 Days $1,350,491.89
Total in Collections $1,796,372.83
* Debt incurred in conjunction with 2018 software conversion
Services Amount Percentage
Electric $1,203,569.80 67%
Water $323,347.11 18%
Sewer $125,746.10 7%
Garbage $89,818.64 5%
Drainage $53.891.18 3%
Total $1,796,372.83 100%
Page 40 of 61
3131
•The City has sent to CSII 3,501 accounts totaling $1,928,570.91 ranging in
age from 90 days to 4 years. Through 2/28/22, collections of $112,122.27, or
5.8% of the submitted account balances, have been received at a cost of
$18,686.15. Adjustments of $20,075.81 have also been applied to various
accounts based on additional information discovered during the collection
process.
•Financial Impact:
•CSII is paid a percentage of the collected funds on the submitted accounts . For debt
less than 180 days, the fee is 17.9%, and for debt over 180 days the fee is 21.9%. The
$100,000 per year above is based on a collection rate of 25% of the outstanding
balances and is the same as last year.
•Staff recommends extending the current contract as they have been a good
partner with the City.
CSII Renewal (cont.)
Page 41 of 61
3232
•Consideration and possible recommendation to continue utilizing the
Electric Just-In Time Supplier Agreement with Techline for Fiscal Year 2022
and update the contracted amount not to exceed $10,000,000-Mike
Westbrook, Electric Operations Manager
•The Electric Just-In-Time agreement supports material purchase’s as well as
delivery for new development projects. This will be an update of the renewal
of a three-year agreement. The Electric Just-In-Time Supplier Agreement is
currently in the not to exceed amount of $5,000,000.00. This was originally
presented to the Board on 11/17/2021. Due to the amount of New
Development Projects we are recommending to increase the not to exceed
amount to $10,000,000.00.
•Financial Impact:
•Funds are included in the FY 2022 CIP Budget
•Staff recommends updating the current agreement to match the City’s growth
in new development
Just-In-Time Agreement Update-
Techline
Page 42 of 61
Executive Session:
In compliance with the Open Meetings Act, Chapter
551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in
closed session and is subject to action in the regular
session. –Daniel Bethapudi, General Manager of the
Electric Utility
Sec. 551.086 Competitive Matters
•Purchased Power Review
Page 43 of 61
City of Georgetown, Texas
Electric Utility Board
March 24, 2022
S UB J E C T:
C onsideration and pos s ible rec ommendation to renew an annual agreement between the C ity of
G eorgetown and C redit S ystems International, Inc as the 3rd party collec tion agenc y for Utility C us tomer
delinquent ac counts in an annual not to exc eed amount of $100,000.00 and to authorize the C ity Manager
to exec ute renewals of the agreement for up to two additional one-year terms with the same terms and
conditions for a total not to exceed amount of $300,000- Letic a Zavala, C ustomer C are Director
IT E M S UMMARY:
In 2021, the C ity entered a c ontract with C redit S ys tems International, Inc.(C S I I), a 3rd party collec tion
agency, to purs ue collec tions of closed utility ac count balances. T he current balance of ac counts submitted
to C S I I is $1,796,372.83.
Aging Aged Receivables
<180 Days $224,957.31
180-365 Days $220,923.63
>365 Days*$1,350,491.89
Total in Collections $1,796,372.83
Services Amount Percentage
Electric $ 1,203,569.80 67%
Water $ 323,347.11 18%
S ewer $ 125,746.10 7%
Garbage $ 89,818.64 5%
Drainage $ 53,891.18 3%
Total:$ 1,796,372.83 100%
T he C ity has s ent to C S I I 3,501 ac counts to taling $1,928,570.91 ranging in age fro m 90 d ays to 4 years .
T hrough 2/28/22, collec tions of $112,122.27, or 5.8% o f the s ubmitted acc o unt b alanc es , have been
received at a cost o f $18,686.15. Adjus tments of $20,075.81 have als o b een applied to vario us acc ounts
bas ed on additional information dis covered during the collec tion proc es s .
S taff recommends extending the current c ontract as they have been a good partner with the C ity.
F IN AN C IAL IMPAC T:
C S I I is paid a perc entage of the c o llected funds on the s ubmitted ac counts . F or d eb t less than 180 days ,
the fee is 17.9%, and fo r debt over 180 d ays the fee is 21.9%. T he $100,000 p er year ab o ve is based o n a
collec tion rate of 25% of the outstanding balanc es and is the same as last year.
S UB MIT T E D B Y:
Letic ia Zavala- C us tomer C are Direc tor
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AT TAC H ME N T S:
Description Type
CSII Agreement Exhibit
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Contract No.__________________ Project No.________ Bid No._________ RFP No._________
New Contract Renewal Change Order Amendment Assignment Other
NAME OF CONTRACTOR:
CONTRACT DESCRIPTION:
CONTRACT VALUE:
GL ACCOUNT NO:
GRANT FUNDED: NO YES If YES, Grant No.
SIGNATURES RECOMMENDING APPROVAL
_______________________________________________ ______3/14/2022__________
PURCHASING/CONTRACT COORDINATOR DATE
_______________________________________________ ________________________
LEGAL DEPARTMENT DATE
_______________________________________________ ________________________
DIRECTOR ADMINISTERING CONTRACT DATE
(greater than $10,000)
APPROVED and EXECUTED
_______________________________________________ _______________________
DIRECTOR ADMINISTERING CONTRACT DATE
($10,000 or less)
_______________________________________________ _______________________
CITY MANAGER/ASST CITY MANAGER DATE
($50,000 or less)
_______________________________________________ _______________________
MAYOR/CITY SECRETARY ATTESTS (if applicable) DATE
FINAL PROCESSING
_______________________________________________ ________________________
PURCHASING DATE
for Purchasing Use Only
Insurance Certificates: on file
Performance Bond:x
Payment Bond: x
Form 1295: 2022-848346
For City Secretary Use Only
Originals sent to CSO:
Scanned into Laserfiche/Global:
Council Date: Item No.:
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5/5/2021
X S
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City of Georgetown, Texas
Electric Utility Board
March 24, 2022
S UB J E C T:
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
R obert C as e- Board C hairman
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