HomeMy WebLinkAboutAgenda_GTEU_05.19.2022Notice of Meeting for the
Georgetown Electric Utility B oard
of the City of Georgetown
May 19, 2022 at 4:00 P M
at Hewlett Room at Georgetown P ublic L ibrary 402 W. 8th Street Georgetown, Texas
78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Geor getown E le ctr ic U tility A dvisory B oard is now me eting in per son. A
quor um of the B oard will be in attendance at the H ewle tt R oom at
Geor getown P ublic L ibr ary 402 W. 8th S tre et Geor getown, Te xas 78626. It is
possible that one or mor e board me mber s may attend via video Confe re nc e
using the Zoom clie nt.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder- R obert C as e; Board C harman
B Introduc tion of Visitors - R obert C ase; Board C hairman
C P ublic Wis hing to Address the Board- R ober C as e; Board C hairman
D R eview and P os s ible R ec ommendation of Board P urpos e and Bylaws -R obert C as e; Board C hairman
E R eview of C ity C ouncil's Boards and C ommis s ions Attendanc e P olic y-R obert C ase; Board C hairman
F Disc ussion and P ossible R ecommendation of F uture Board Meeting Dates & Times- R obert C as e;
Board C hairman
G R eview and Approval of Minutes from 04/21/2022 Meeting- Kres s C arson; Board Liais on
H G eneral Manager's Monthly R eport- Danny Mc R eynolds ; Electric Engineering Manager
I C ons ideration and possible action to approve an amendment to an agreement with Wesc o Distribution
Inc ., to increase the fourth renewal term amount to not exceed $420,000.00 -- Mike Westbrook, Elec tric
O perations Manager
J
E xecutiv e Session
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
Page 1 of 50
K S ec . 551.086 C ompetitive Matters
•P urchas ed P ower R eview
S ec . 551.089 Deliberation R egarding S ec urity Devic es or S ecurity Audits
C yber S ec urity Update
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 50
City of Georgetown, Texas
Electric Utility Board
May 19, 2022
S UB J E C T:
R eview and P ossible R ecommendation of Board P urpose and Bylaws-R obert C ase; Board C hairman
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
R obert C as e- Board C hairman
AT TAC H ME N T S:
Description Type
Bylaws Cover Memo
Page 3 of 50
Georgetown Electric Utility Systems Advisory Board Bylaws Page 1 of 6
Revised February 2020
CITY OF GEORGETOWN
ELECTRIC UTILITY SYSTEMS ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Electric Utility Systems Advisory Board (“Board”).
Section 1.2. Purpose. It is the purpose and intent of the City Council to create an
advisory board empowered to have oversight, in cooperation with the City Council, of
the City’s Electric matters and Energy Risk Management. The Board shall receive and
evaluate monthly Risk Management updates from the Risk Oversight Committee and
the Risk Management Committee, and the Board shall work in cooperation with the
independent third party responsible for Risk Management Compliance Reporting. The
Board shall also provide recommendations on an as needed basis regarding Electric
Finance and Accounting. See Ordinance Chapter 2.117.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of five (5) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown
corporate limits or extraterritorial jurisdiction and be a City of Georgetown Electric
Utility Customer. At least one Member, but not more than two Members shall be
members of the City Council. Whenever possible, Members shall have expertise in the
areas of:
1. Marketing, Finance, Law, or Engineering;
2. Electric Power Distribution;
3. Electric Generation, Power Marketing, Power Trading, or Risk Management
If no qualified individuals are available, appointments shall be made in accordance with
the Code of Ordinances Chapter 2.36.030(G).
All members shall execute a non-disclosure agreement prior to attending a meeting of
the Board.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Page 4 of 50
Georgetown Electric Utility Systems Advisory Board Bylaws Page 2 of 6
Revised February 2020
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
Page 5 of 50
Georgetown Electric Utility Systems Advisory Board Bylaws Page 3 of 6
Revised February 2020
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the
Board. The Vice-Chairman presides at Board meetings in the Chairman’s absence.
The Vice-Chairman shall perform the duties of the Chairman in the Chairman’s
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Page 6 of 50
Georgetown Electric Utility Systems Advisory Board Bylaws Page 4 of 6
Revised February 2020
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member’s option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
Page 7 of 50
Georgetown Electric Utility Systems Advisory Board Bylaws Page 5 of 6
Revised February 2020
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Page 8 of 50
Georgetown Electric Utility Systems Advisory Board Bylaws Page 6 of 6
Revised February 2020
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board’s approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 2020.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Board on the ______ day of
_________________, 2020.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
Page 9 of 50
City of Georgetown, Texas
Electric Utility Board
May 19, 2022
S UB J E C T:
R eview and Approval of Minutes from 04/21/2022 Meeting- Kress C ars on; Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kres s C arson- Board Liaison
AT TAC H ME N T S:
Description Type
4/21 Minutes Cover Memo
Page 10 of 50
Minutes of the Meeting for the
Georgetown Electric Utility Board
Thursday, April 21st at 4:00 PM
at the Friends Room at Georgetown Public Library, 402 W. 8th St.
Georgetown, TX 78626
Board Members Present:
Robert Case - Chairman, Rick Woodruff- Vice-Chairman, Sam Jones- Secretary, Ben Butler,
Mike Triggs, Ben Butler
Board Members Absent: None
Staff Present:
Daniel Bethapudi, Daniel Potter, Daniel McReynolds, Mike Westbrook, Mark Palmer,
Cindy Pospisil, Kress Carson, Jennifer Flor, Jose Torres, Richard Pajestka, Laurie Brewer,
and David Morgan
Public Attendees: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Robert Case, Board Chairman
Meeting called to order at 4:00 pm by Case.
B. Roll Call of Board Members -- Robert Case, Board Chairman.
All members present
C. Introduction of Visitors -- Robert Case, Board Chairman
D. Public Wishing to Address the Board
None present
Legislative Session
E. Review and Approval of Minutes- Kress Carson, Board Liaison
March 24th Meeting- Motion to approve by Jones; seconded by Woodruff
Page 11 of 50
Minutes approved as read 5-0
Regular Session (cont.)
F. General Managers Monthly Report- Daniel Bethapudi- General Manager of Electric
Utility
Reorganization Overview- Daniel Bethapudi
o Bethapudi overviews the organizational structure of the Electric Utility
o Mark Palmer introduced as the Utility Operational Technology Manager
Customer Service and Billing- Leticia Zavala- Customer Care Director
o 30,563 Available Services
o 30,199 Electric customers/accounts
o 30,003 Billed Electric Meters
Triggs asks why customers are labeled “unique” in the electric
customer count.
Zavala answers that indicates one customer, as one customer may
have multiple accounts and/or meters
o Overall Residential March 2022 bills nearly identical compared to March
2021
o Average monthly and YTD electric bills for March 2022 compared to March
2022 are roughly the same.
o Electric Revenue Breakdown and Receivables presented- roughly 38% of
yearly budgeted amount collected; 44% billed
o 93% of 1st Quarter billings (Oct, Nov, Dec) collected and 82% of 2nd Quarter
(Jan, Feb, Mar) billings collected
o $71,000 decreased total in Aged Receivables for March
o Roughly $269,000 collected in outstanding bills since the collection agency
commenced collections in May to collect the bad debt
o Jones notes that he has noticed a lot of new construction in the area,
particularly on the north side of I-35, if this is within the Georgetown
service area.
Bethapudi confirms this is this case, and the Utility is expecting a
large increase in industrial load from facilities such as CellLink and
Amazon in the Titan Industrial Park area. The Utility is expecting a
load increase from 25 to 40 MW. This is almost a 25% growth in the
current peak demand. Residential growth is currently at 4-5%
growth.
o Case asks if there is a cost-of-service study scheduled to facilitate this
growth.
Bethapudi confirms that one is currently ongoing
o Woodruff asks how the data is captured from the advanced metering
infrastructure.
Bethapudi answers that for electric uses, the meters use a point-to-
Page 12 of 50
multi-point wireless communication platform
Electric Operations Report- Electric Operations Manager
o Electric Reliability (SAIFI)- .436 (Good Metric)
o Electric Outage Duration (CAIDI)-58.975 (Good Metric)
o Training- 100% (Good metric)
o Safety, 100% attendance
o Service Order Completion, 100%
o Preventative Maintenance, 99%
o Corrective Maintenance, 100%
o Top 5 Outages Report
No major outages; Largest outage occurred on 3/21 due to a pole in
which it was the first pole outside a substation; thus meaning that
the outage couldn’t be isolated and affected over 700 customers
Electric Employee Safety and Development Report- Danny Potter- Electric
Safety and Employee Development Manager
o 0 Safety incidents in March
o 2 apprentice linemen completed the first ever NLC skills evaluation for
Georgetown
Northwest Line College (NLC) is the newest proprietor of
apprentice program for the Utility; is a nationally recognized and
accredited school
o 2 Journeymen completed the TEC Leadership Development Training
o Rollout out of KPA software to track safety, employee development, and
provide documentation concerning work
Phase 1 of implementation will involve a supervisor rollout of the
program
G. Task Order- Pole Attachment Administration Support and Analysis- Kress Carson;
Electric Utility Analyst and Danny McReynolds; Electric Engineering Manager
Schneider Engineering currently provides services to the City in other services
such DER inspections and administration within a Master Services Agreement
Due to the impending growth of fiber and the increase of pole attachment
applications to the City, there is a need to outsource the engineering analysis
required to provide this service, as well as the various administrative work that
accompanies it.
Historically, the City has maintained a joint-use program in which pole
attachment applications were fairly manageable. joint-use program in which
pole attachment applications were fairly manageable. So far in FY 2022, the
Utility has witnessed roughly 400 pole attachments in the year and expecting
much more.
There are multiple Fiber-To-Home projects projected for construction within
the year from Frontier, Grande/Astound, and Ubiquity/ Millennium Telecom.
Case asks for clarification that fiberoptic cable is product they are seeking to
Page 13 of 50
install onto Georgetown facilities
o Carson confirms that this is the case. Suddenlink, for example, will
overlash their own facilities such as phone cable to provide fiber to other
areas they already service.
Woodruff asks for clarification that this only applies to older parts of the City,
whereas newer sections of the City has underground facilities.
o Carson confirms that will be the case. The prospective entities will be
providing their fiber underground, but this task order only relates to
pole attachment work. The underground work goes to the right-of-way
group in the City and is not managed by the Electric Utility.
Carson also notes that this will likely be accompanied by an updated pole
attachment agreement in the near future
Motion to approve made by Woodruff; seconded by Jones; vote passes 5-0
H. Electric Warehouse Outsourcing - Mike Westbrook- Electric Operations Manager
Westbrook gives background on what led to the presentation of this item
In 2013, Georgetown entered into the LCRA Material Acquisition Program to
purchase goods under LCRA contracts, and LCRA would enter into
agreements with vendors in accordance with their policy, which was provided
by Techline.
From 2017 through 2019, the Utility then identified and reduced material and
cash inefficiencies by instilling in better material ordering and coordination
practices and sell off or use excess inventory.
In 2020, to address challenges in timing of delivery of projects and payments to
the vendor, as well as material picking inefficiencies, the City issued and RFP
for a Just-In-Time Material contract. This was awarded to Techline.
This model helped with some of the issues but ultimately the partnership was
not ideal to the City expectations.
In order to truly benefit from a JIT contract, as well as benefit from a true
professionally managed warehouse, would be to allow for the best material to
be sourced rather than simply the lowest cost, eliminate tie up cash in material
inventory, reduce project lead times, and eliminate the overall risk of handling
inventory. It was determined that outsourcing the current electric warehouse
structure would be the best solution to solve these issues.
An RFP was issued for these services In August of 2021. There were four
respondents, and based on proposals and presentations, Texas Electric
Cooperatives (TEC) was selected as the preferred vendor of these services
TEC services features headquarters that reside in Georgetown, in which is a
central distribution hub, and over 30 other locations in Texas with a dedicated
fleet of trucks to move material 24/7.
In joining an alliance with TEC, Georgetown receives access to these services
sch as $260 million in shared Electric Utility Distributors Association national
inventory, $91 million in TEC inventory, data integration capabilities to reduce
Page 14 of 50
administrative costs and improve accuracy associated with transactional
processing, and improved technology to support project management and
material flow
The alliance is expected to benefit Georgetown by enabling true cost savings
through eliminating inventory carrying costs, reduce warehouse and material
related costs, increase crew and contractor productivity, and increase material
productivity through improved forecasting capability and order fill rates
TEC will ultimately provide all equipment and materials needed by City of
Georgetown for electric construction and maintenance activities, including
after hours.
They will purchase all of exiting inventory based on market prices.
They will be responsible for the staging, issuance, and material handling.
Additional services include repair and refurbishment of transformers and pole
recycling program. meter services, tool services and repair, and dielectric
testing.
The initial term of the agreement is five years, unless earlier terminated.
Thereafter, it can be renewed for one additional term of three years for total of
8 potential contract years.
Pricing for each stock inventory product shall based on 19% margin in the sale
price to the City of Georgetown based on TEC’s weighted average file cost at
the time of sale.
Non-stock material will be based on a 12% margin. Non-stock substation and
transmission inventory is based on a 10% margin.
o Case asks if the City is comfortable with the margin costs.
Westbrook confirms
o Case follows and asks if the margin include their administrative,
overhead, and other personnel costs.
Westbrook confirms that all of those costs are embedded into
that margin
Cost associated with lifecycle services, including repairs and refurbishment
will be a direct cost to the City with no additional marginal costs from TEC.
The first phase of the next steps will begin by placing material orders for
construction jobs and develop a list of tasks to accomplish such jobs. This will
begin upon the effective date of the agreement.
The second phase will begin no later than 45 days after the effective date, in
which the parties will finalize the inventory counts of current Georgetown
inventory and TEC will complete the purchase of the inventory. Additionally,
the City will terminate any existing material contracts where material has not
been sourced yet.
Woodruff what the net financial impact of engaging in this contract will do to
the City.
o Bethapudi answers that it will a close to neutral financial impact. From a
material point of view, comparisons indicate a 10-15% reduction on
Page 15 of 50
many of the material prices from the old vendors to TEC. In comparing
overhead of Georgetown activities versus TEC, TEC was much more
competitive that the City.
o Bethapudi adds that on a high level, costs of the outsource should be a
wash, but the business benefits should benefit any cost variance that
City may experience. Bethapudi also adds that outsourcing is ultimately
much easier than to try to build the internal competencies within the
City to effectively manage the electric inventory.
Butler asks if there are any downsides to engaging in this project?
o Westbrook answers that the only downside or challenge to this is
making the transition itself due to the moving parts of the projects and
culture change.
Butler asks if there will be instances in which material on a project intended for
Georgetown is provided to another customer of TEC based on need at their
discretion.
o Westbrook answers that under the alliance agreement, Georgetown jobs
will be considered priority once a bill of material is issued.
o Bethapudi adds that TEC has wholesale customers and alliance
customers. Alliance customers receive the benefit of “first in the pecking
order” than compared to other wholesale customers. In addition, the
contract provides that in the instance TEC does not have necessary
material for a project, but another vendor does- Georgetown is
permitted to engage with that vendor to procure the necessary material.
o Danny McReynolds adds that in what business the City has done with
TEC, TEC has provided better lead times on material and has had better
material availability when compared to other vendors.
o Richard Pajestka provides an example of a large project in which the
previous vendor had an extended lead time that would have kept the
project from proceeding for multiple months whereas TEC was able to
provide the product with a week.
o Bethapudi adds that TEC will play an integral part of the project
management workflow This will provide better project lead times, and
more frequent and accurate pricing on jobs.
Jones asks how will TEC bill Georgetown in light of the current inflation rates?
Are they billed on a first-in-first-out basis?
o Bethapudi answers that TEC uses average market pricing. As those
prices are regularly communicated to Georgetown, Georgetown will
then reflect the material price changes into their cost estimations
provided to the customer. The average price costing is provided in the
agreement.
o Westbrook adds that these adjustments will be provided to Georgetown
on a weekly basis, as provided in the agreement.
Motion to approve by Butler, and seconded by Woodruff; vote passes 5-0
Page 16 of 50
Board moves into Executive Session at 5:16 PM
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
I. Section 551.086: Competitive Matters
Purchased Power Update
Board moves back into Regular Session at 5:35 PM.
Adjournment
MOTION by Woodruff, seconded by Butler to adjourn the Board Meeting APPROVED 5-0
Electric Board Meeting Adjourned at 5:35 PM.
Page 17 of 50
City of Georgetown, Texas
Electric Utility Board
May 19, 2022
S UB J E C T:
G eneral Manager's Monthly R eport- Danny Mc R eynolds; Elec tric Engineering Manager
IT E M S UMMARY:
Includes :
C ustomer S ervice and Billing R eport- Letic ia Zavala- C us tomer S ervic e Direc tor
Electric O perations R eport- Mike Wes tbrook- Elec tric O perations Manager
Electric S afety and Employee Development R eport- Daniel P otter- Electric S afety and Employee
Development Manager
F inance R eport- Nathan P arras - As s is tant F inance Director
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Danny Mc R eynolds ; Electric Engineering Manager
AT TAC H ME N T S:
Description Type
05.19 Pres entation Pres entation
Page 18 of 50
Georgetown Electric
Utility Advisory Board
05/19/2022
Page 19 of 50
22
AGENDA I.Regular Session:
(* -indicates legislative action)
A.Call to Order
B.Roll Call
C.Introduction of Visitors
D.Public Wishing to Address the Board
E.Review of Board Purpose and Bylaws*
F.Review of City Council’s Boards and Commissions Attendance
Policy*
G.Review of Future Board Meeting Dates and Times*
H.Review and Approval of Minutes*
I.General Manager’s Monthly Report
i.Customer Service and Billing Report
ii.Operations Report
iii.Safety and Employee Development Report
iv.Finance and Budgeting Report
J.Wesco Contract Renewal*
II.Executive Session:
I.Purchased Power Update
J.Cyber Security Update
*-indicates legislative action
Page 20 of 50
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Review of Minutes
04/21/2022
Page 21 of 50
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Review of Board Purpose
and Bylaws
Page 22 of 50
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Review of Attendance
Policy
Page 23 of 50
66
•Sec. 2.36.010. -Duties of members.
•D. Attendance by Members is integral to success of the commission, committee or
board. It is Council policy to require a minimum of 75 percent attendance of each
Member at each regularly scheduled meeting including subcommittee meetings. A
Member shall be allowed two excused absences for the Member's personal medical
care, required medical care of a Member's immediate family member (as defined by
City Ordinance), or Member's military service that shall not count against the 75
percent attendance requirement. Written notice shall be sent to a Member and the
Member's City Council representative when it appears the Member may violate the
attendance policy by being absent from more than 25 percent of regularly scheduled
meetings, including subcommittee meetings. Excessive absenteeism may result in
the Member being replaced by the Council. If a Member is removed from a
committee, commission or board, that position shall be considered vacant and a new
Member shall be appointed to the Board in accordance with Section 2.36.040.
Review of City Council's Boards and
Commissions Attendance Policy
Page 24 of 50
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Review of Future Board
Meeting Dates and Times
Page 25 of 50
8
•Future Electric Board Meeting Dates
are currently met on the 3rd
Thursday of every month and are
currently scheduled as followed:
•06/16/2022
•07/21/2022
•08/18/2022
•09/15/2022
•10/20/2022
•11 /17/2022
•12/15/2022
•01/19/2023
•02/16/2023
•03/16/2023
•04/20/2023
Board Meeting Dates and Times
Page 26 of 50
General Manager’s Monthly
Report
05/19/2022
Page 27 of 50
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Leticia Zavala
Customer Care Director
Page 28 of 50
1111
•All Available Services*
*Active & Inactive service delivery points
Customer Statistics
Available Electric Meters:Mar-2022 Apr-2022
Residential 27,284 27,411
General -Small 2,586 2,591
General -Large 346 348
Industrial 22 22
Industrial -Large 1 1
School Services 25 24
Municipal 254 254
Municipal -Pumping 45 45
Total Services Count 30,563 30,696
Available Security Lights Mar-2022 Apr-2022
Residential 94 95
Non-Residential 127 126
Municipal 4,203 4,203
Total Services Count 4,424 4,424
Net Metering REC Meters*543 545
*Main Meters Included in Counts above
Page 29 of 50
1212
•Breakdown by Active Electric Customers (unique) :
•Electric Billing Collection:
•Advanced Metering Infrastructure (AMI): 99.7%
–Usage data automatically transmitted to billing office
•Automated Meter Reading (AMR): .3%
–Usage data is collected via a drive by system
•# of Customer Estimations: 100
•Account did not get a “good” READ; or
•Account did not get “ANY” READ (work order put in for metering to investigate)
Customer Statistics
Mar-2022 Apr-2022
Residential 26,759 26,855
Builder 736 790
Commercial & Industrial 2,409 2,415
Municipal/Schools 295 295
Total Electric Customers:30,199 30,355
Page 30 of 50
1313
•Billed Meters/Services*
*Meters billed during the month
Customer Statistics
Billed Electric Meters:Mar-2022 Apr-2022
Residential 27,010 27,028
General -Small 2,371 2,351
General -Large 337 338
Industrial 22 21
Industrial -Large 1 1
School Services 25 25
Municipal 196 181
Municipal -Pumping 41 41
Total Services Count 30,003 29,986
Billed Security Lights Mar-2022 Apr-2022
Residential 95 95
Non-Residential 126 126
Municipal 4,197 4,203
Total Services Count 4,418 4,424
Billed Net Meters*533 533
*Also included in above meter counts
Page 31 of 50
1414
Customer Billing Statistics
Average Monthly Electric Bill FY22 -Apr FY21 -Apr
All Customers $185.33 $188.74
Average YTD Electric Bill FY2022 FY2021
All Customers $196.34 $205.12
Residential Customer -FY2022 FY2021
Cost per 1000 kWh $134.35 $134.35
(including PCA + Base)
Average kWh 728 732
Electric Bill (based on Average
kWh)$97.81 $98.34
Page 32 of 50
1515
Electric Revenue –FY 2022
Page 33 of 50
1616
Electric AR –Active & Inactive Accounts
Electric AR –Combined Aging Breakdown
Aged Receivables Report –thru 4/30/22
Electric Apr-22 Prior Month Variance
31 –60 Days $77,818.31 $69,699.81 $8,118.50
61 –90 Days $33,965.74 $28,548.13 $5,417.61
91 –120 Days $24,461.09 $35,110.13 ($10,649.04)
120 –365 Days $243,648.82 $251,700.41 ($8,051.59)
> 365 Days $148,416.55 $135,292.91 $13,123.64
Total $528,310.51 $520,351.39 $7,959.12
Customer Count 2377 2250 127
Electric Apr-22 Prior Month Variance
Active Accounts $84,138.27 $88,749.65 ($4,611.38)
Inactive Accounts $444,172.24 $431,601.74 $12,570.50
Total $528,310.51 $520,351.39 $7,959.12
Page 34 of 50
1717
Collection Agency Review
Month Accounts
Assigned Assigned Amount Assign Average
Bal
Collected in
Current Period Collected To Date Liquidity
Apr-22 60 $20,660.85 $344.35 $380.61 $380.61 1.8%
Mar-22 75 $25,424.37 $338.99 $1,525.99 $3,495.39 13.8%
Feb-22 249 $96,830.86 $388.88 $1,990.27 $11,486.25 11.9%
Jan-22 0 $0.00 $0.00 $0.00 $0.00 0.0%
Dec-21 104 $95,028.38 $913.73 $0.00 $66,134.14 69.6%
Nov-21 48 $16,358.98 $340.81 $252.28 $1,489.58 9.1%
Oct-21 123 $39,594.42 $321.91 $0.00 $10,029.18 25.3%
Sep-21 131 $44,705.08 $341.26 $1,009.96 $7,677.91 17.2%
Aug-21 52 $19,337.56 $371.88 $0.00 $1,415.62 7.3%
Jul-21 327 $165,161.34 $505.08 $95.06 $38,055.56 23.0%
Jun-21 0 $0.00 $0.00 $0.00 $0.00 0.0%
May-21 2467 $1,391,124.99 $563.89 $2,708.32 $136,695.98 9.8%
0 $0.00 $0.00 $0.00 $0.00 0.0%
Total 3636 $1,914,226.83 $526.47 $7,962.49 $276,860.22 14.5%
Page 35 of 50
Electric Operations Report
Mike Westbrook
Electric Operations Manager
Page 36 of 50
19
Performance Metrics
Mar-22 March.April Good Caution Alert
Training 100%100%>90%90%-80%<80%
Safety 100%100%>90%90%-80%<80%
SO OTC 100%100%>90%90%-80%<80%
PM WO OTC 99%99%>90%90%-80%<80%
CM WO OTC 99%100%>90%90%-80%<80%
Electric Reliability (SAIFI)0.436 0.417 <1 1-2 >2
Electric Outage Duration (CAIDI)58.975 65.457 <116 116-200 >200
Page 37 of 50
20
Top Five Outages & Events
Date Start Time Duration
(min)
Customers
Affected
Customer
Minutes Cause Area
4/6/2022 1:13pm 127 2 245
Burned up secondary cable
feeding a pedestal East Georgetown
4/20/2022 12:28am 143 298 42,614 Pole fire Gabriel
4/25/2022 9:51am 85 4 340 Pole fire Rivery
4/27/2022 11:14am 54 1001 54,054 Tree in the primary Georgetown East
4/29/2022 8:21am 88 2 176
Failied Conection at
theTransformer Gabriel
Date Start of Event End of Event # of Outages Average
Duration Cause Area
N/A
Page 38 of 50
Electric Safety and Training
Report
Danny Potter
Electric Safety and Employee Development
Manager
Page 39 of 50
22
Electric Employee Safety and Employee
Development
Safety Meetings
•Quarterly Safety Down Day
•Monthly and Weekly
Safety Incidents
•Apprentice Lineman Suffers Spider bites to leg
Employee Training and Development
•Northwest Lineman Training College
•2 Journeyman completed OSHA 30 Hour Safety Leadership training
KPA Software Update
Page 40 of 50
Finance and Budgeting Report
Nathan Parras
Assistant Finance Director
Page 41 of 50
24
Bond Rating Update
•Water and Electric Fund combined revenue bond rating
•Standard and Poor’s affirmed the City’s A+ rating, and revised the outlook
from negative to stable
•Rating report highlights
•the stability and growth of the water system
•water treatment and supply planning
•management’s response to mitigating risk environmental and market risk
•our regional economy
•our liquidity in both the water and electric funds
•The overall state of the ERCOT market remains a negative factor in the
rating
•The S&P analyst noted that we are the first public power entity in Texas to
have the negative outlook removed after Winter Storm Uri
Page 42 of 50
25
Bond Sale Update
•Unusually large revenue bond sale this year -total $232.6M –due to South Lake
Water Treatment Plan ($195M)
•Financial Advisor recommended a delegated negotiated sale in order to get the
best interest rate
•Not bring the City’s tax-supported debt and revenue bond debt to the market on the same
day to flood the market
•Work directly with one underwriter on any credit concerns post -Winter Storm Uri
•Interest rate of 4.396%, a large increase compared to recent years
•Bad news: Rising rate environment, high volume of bonds brought to market,
inflation affecting value of long-term bonds, reduced number of firms available to
buy the bonds due to Texas state legislation
•Will be able to refinance in 2031; maybe sooner if a taxable status is
advantageous
•Good news: No creditworthiness concerns from the major buyers working with
the syndicate
Page 43 of 50
26
FY 2022 Budget Amendment
•Vehicle fuel increase (citywide) due to inflation
•Electric fund impact -$50K
•Re-organization of Electric staff
•9 title reclassifications -$23K impact for remainder of FY2022
•6 positions moving between cost centers –net $0
•Update Metering and Technology support organization and share costs
•Increase capital budget for New Construction –cost of labor, cost of materials, volume of
project
•Increase bond proceed revenue $7.5M; increase developer contributions $9.5M
•Increase CIP expense $7.5M
Page 44 of 50
Legislative Action Items
05/19/2022
Page 45 of 50
28
Wesco Distribution Inc.-Meter Supply Agreement
SUBJECT:
Consideration and possible action to approve an amendment to an agreement with Wesco Distribution Inc., to increase
the fourth renewal term amount to not exceed $420,000.00 --Mike Westbrook, Electric Operations Manager
ITEM SUMMARY:
October of 2022 the City of Georgetown renewed contract 17 -0074-GC for its fourth renewal.In that agreement we
requested the Not-to-Exceed amount of only $100,000. In previous renewals we had an NTE of $420,000.
This contract, originally engaged in 2017, is used to facilitate the purchase and supply of Honeywell electric meters,
water modules, and related items for the City’s Advanced Metering Infrastructure (AMI) System
FINANCIAL IMPACT:
Funds are included in the FY2022 C.I.P. budget; NTE not to exceed $420,000
SUBMITTED BY:
Mike Westbrook –Electric Operations Manager
Page 46 of 50
Executive Session:
In compliance with the Open Meetings Act, Chapter
551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in
closed session and is subject to action in the regular
session.
Sec. 551.086 Competitive Matters
•Purchased Power Review
Sec. 551.089 Deliberation Regarding Security Devices or
Security Audits
•Cyber Security Update
Page 47 of 50
City of Georgetown, Texas
Electric Utility Board
May 19, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve an amendment to an agreement with Wes co Dis tribution
Inc., to inc reas e the fourth renewal term amount to not exc eed $420,000.00 -- Mike Wes tbrook, Electric
O perations Manager
IT E M S UMMARY:
O c tober of 2022 the C ity of G eorgetown renewed contrac t 17-0074-G C for its fourth renewal. In that
agreement we requested the Not-to-Exc eed amount of only $100,000. In previous renewals we had an
NT E of $420,000.
T his c ontract, originally engaged in 2017, is us ed to fac ilitate the purc hase and s upply of Honeywell electric
meters, water modules, and related items for the C ity’s Advanc ed Metering Infras tructure (AMI) S ys tem
F IN AN C IAL IMPAC T:
F unds are inc luded in the F Y2022 C .I.P. budget; NT E not to exceed $420,000
S UB MIT T E D B Y:
Mike Wes tbrook- Elec tric O perations Manager
AT TAC H ME N T S:
Description Type
Agreement Amendment Cover Memo
Page 48 of 50
Amendment No. 1
to Renewal No. 4 of the Agreement between
Wesco Distribution, Inc.
and the
City of Georgetown, Texas
This First Amendment Agreement (“First Amendment”) is entered into by and between CITY OF
GEORGETOWN, a Texas Home-Rule Municipal Corporation (the “City”), and WESCO
DISTRIBUTION, INC. (“Contractor”), (collectively, the “Parties”). The Parties hereby agree as
follows:
WHEREAS, the Parties entered into the Contract Between the City of Georgetown and
Wesco Distribution for Supply of Honeywell Electric Meters and for Water Modules and Related
Items for City’s Advanced Metering Infrastructure System, Contract No. 17-0074-GC, on June 13,
2017, 2021 for Consulting Services (the “Original Agreement”); and
WHEREAS, the Contractor is the sole source distributor of the Honeywell electric
meters and related items for City’s Advanced Metering Infrastructure System; and
WHEREAS, the Original Agreement provided for (4) four additional one- (1) year
renewal terms; and
WHEREAS, the Parties agreed to renew the Original Agreement for a first renewal term
at $420,000.00 on June 12, 2018; for a second renewal term at $420,000.00 on November 26,
2019; for a third renewal term at $420,000.00 on October 13, 2020; and for a fourth renewal
term at $100,000.00 on November 9, 2021 (“Fourth Renewal”); and
WHEREAS, the Parties desire to increase the amount of goods purchased under the
Fourth Renewal from ONE HUNDRED THOUSAND DOLLARS ($100,000.00) to FOUR
HUNDRED TWENTY THOUSAND DOLLARS ($420,000.00);
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties
agree as follows:
1. Section 4 of the Fourth Renewal shall be deleted in its entirety and replaced with the
following provision:
During the term of this Fourth Renewal, the City will pay the Contractor an amount not to
exceed FOUR HUNDRED TWENTY THOUSAND DOLLARS ($420,000.00).
2. All other terms of the Fourth Renewal not inconsistent with this First Amendment shall
apply. Except as expressly modified by this First Amendment, the Fourth Renewal remains
unchanged and in full force and effect, subject to its terms.
3. This First Amendment to the Fourth Renewal is effective on the date executed by the City.
Page 49 of 50
WESCO DISTRIBUTION, INC.
CITY OF GEORGETOWN
By: ______________________________ By: ______________________________
Printed Name: __Morgan Aikins_______ Printed Name: _____________________
Title: ___OSR______________________ Title: _____________________________
Date: _____4/18/2022________________ Date: _____________________________
ATTEST:
__________________________________
Robyn Densmore, City Secretary
APPROVED AS TO FORM:
__________________________________
Skye Masson, City Attorney
Page 50 of 50