HomeMy WebLinkAboutAgenda_GGAF_01.29.2020Notice of Meeting for the
General Gov ernment and F inance Adv isory B oard
of the City of Georgetown
January 29, 2020 at 4:30 P M
at 808 Martin L uther K ing Jr Street, Georgetown, T X 78626
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
L egislativ e Regular Agenda
A R eview minutes from the Dec 4, 2019 G eneral G o vernment and F inanc e Advis o ry Board Meeting - Amy
Mertink, Board Liais o n
B C ons id eratio n and p o s s ib le rec o mmendation to approve a change order to the C ity’s c o ntract with
Advo co I nc . to p ro vide s o ftware integratio n s ervic es for a to tal amo unt no t to exc eed $58,005; inc lud ing
the ratific atio n o f $41,235 in previo us exp enditures p lus $16,770 in ad ditio nal s ervic es . Mike S tas ny, I T
Manager – Ap p licatio ns.
C C ons id eratio n and p o s s ib le approval to p urc has e rep lacement lap tops and as s oc iated d o cks and port
replic ators for emergency service vehicles , as well as new rugged ized lap tops and computer eq uipment for
new P o lic e and C ode Enforc ement O ffic ers from Ingram Tec hno lo gies LLC fo r an amount of
$92,503.30 - C hris Bryce, I T Direc tor
D G eneral dis c us s ion of fund ing and us e of the F acilities Internal S ervic es F und (IS F ) and up coming
c ap ital maintenanc e exp enditures. – Tris h Long, F ac ilities Manager; Eric Jo hns o n, F ac ilities Directo r
Adjournment
Adjourn Meeting
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 1 of 43
City of Georgetown, Texas
Government and Finance Advisory Board
January 29, 2020
S UB J E C T:
R eview minutes fro m the Dec 4, 2019 G eneral G overnment and F inance Ad vis ory Bo ard Meeting - Amy
Mertink, Board Liais on
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Amy Mertink
AT TAC H ME N T S:
D escription Type
Draft Dec 2019 minutes Backup Material
Page 2 of 43
Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
Dec 4, 2019
The General Government and Finance Advisory Board met on Wednesday, Dec 4, 2019 at 4:30 PM at
City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as defined
under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting
date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr Street for additional information;
TTY users route through Relay Texas at 711.
Board Members Present: City Staff Present:
Tommy Gonzalez, Chair
Chere’ Heintzmann, Secretary
Kevin Pitts
Stu McLennan
James Bralski
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Trish Long, Facilities Superintendent
Stan Hohman, Fleet Manager
Courtney Hanson, Office Specialist
Eric Johnson, CIP Manager
Ed O’Neal, Support Services Manager
Eric Nuner, Assistant Parks and Rec Director
Chris Bryce, IT Director
James Davis, Operations Manager
Clay Shell, Assistant Fire Chief
John Sullivan, Fire Chief
Amy Mertink, Admin Assistant
Others present:
Legislative Regular Agenda
Tommy Gonzalez called the meeting to order at 4:30 p.m.
A Review minutes from the August 28, 2019 General Government and Finance Advisory Board
Meeting -Amy Mertink, Board Liaison
No comments or changes.
Motion to approve by James Bralski, 2nd by Chere Heintzmann, approved 5-0
B Review minutes from the Oct 30, 2019 General Government and Finance Advisory Board
Meeting – Amy Mertink, Board Liaison
No comments or changes.
Motion to approve by James Bralski, 2nd by Kevin Pitts, approved 5-0
Page 3 of 43
C Consideration and possible action to recommend approval of an annual dedicated support
contract for facility access control and video surveillance to be provided by Convergint
Technologies of Austin, TX in the amount of $89,084.35 per NJPA contract 031517-CTL. --Trish
Long, Facilities Superintendent
Trish Long briefed the need for this contract and explained this is the city’s current provider and there
are cost savings with a dedicated support services contract. The contract is an annual renewal, the cit y
has used this vendor for 4 years. Chere asked if there were any other bids and Trish explained that the
city is limited on who they can use due to the software. Tommy asked if there was opportunity for a
longer term contract, Trish will look into this.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
D Consideration and possible action to recommend approval of a Renewal Agreement with Brandt
Company of Austin, Texas through Buyboard contract # 558-18 for heating, ventilation and air
conditioning (HVAC) services in the estimated annual amount of $500,000.00----Trish Long,
Facilities Superintendent
Tommy asked for clarification on the dollar amount and Trish explained it is not to exceed. The board
also had questions on replacement units. Trish explained the possible and planned replacements and
the units needed for Fire stations 6 and 7.
Motion to approve by Stu McLennan, 2nd by James Bralski, approved 5-0
E Consideration and possible action to approve the purchase of an Aerial Platform Ladder Truck
from Siddons-Martin Emergency Group through the Buy-Board Contract #571-18 for a cost not
to exceed $1,700,000.00. –Clay Shell, Assistant Fire Chief
Assistant Chief Shell explained the need for the purchase and showed the truck that would be purchased.
The new truck would be easier to navigate, and the stabilizers deploy more quickly. The ladder is
comparable to the current truck. This purchase is in the budget and once it has arrived, the old truck
will go into reserve. Clay also explained there is a Feb deadline before the price increases.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
F Consideration and possible action to approve the purchase and installation of a Station Alerting
System Fire Station No. 6 from US Digital Designs in the amount of $98,937.70 – Eric Johnson,
CIP Manager
Eric Johnson gave one presentation for items F and H. Eric explained the purpose of the system and
showed where each item would be installed. Eric also explained some updates to the purchase since the
posting of the agenda-the installation will be done by a licensed installer rather than with the vendor in
order to reduce the cost. Tommy expressed concerns on quality control of the installation if not done
with the vendor. Eric explained that the vendor will provide the training for the installer and the vendor
guarantees the work of the installer when the vendor provides the training.
Motion to approve by James Bralski, 2nd by Chere, approved 5-0
G Consideration and possible action to approve the purchase of a SCBA Compressor for
installation in Fire Station No. 6 from August Industries, Inc. in the amount of $71,456.24 – Eric
Johnson, CIP Manager
Page 4 of 43
Eric Johnson gave one presentation for items G and I. Eric showed photos of the units and explained
their purpose. Tommy asked about the life of the units. The last one was replaced after 20 years. Eric
also reviewed the scope and fees.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
H Consideration and possible action to approve the purchase and installation of a Station Alerting
System Fire Station No. 7 from US Digital Designs in the amount of $114,148.44 – Eric Johnson,
CIP Manager
Eric Johnson gave one presentation for items F and H. See Item F above.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
I Consideration and possible action to approve the purchase of a SCBA Compressor for
installation in Fire Station No. 7 from August Industries, Inc. in the amount of $71,456.24 – Eric
Johnson, CIP Manager
Eric Johnson gave one presentation for items G and I. See item G above.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
Motion to adjourn meeting by Kevin Pitts, 2nd by Chere Heintzmann, approved 5-0. Meeting adjourned
at 5:17pm.
__________________________________ ____________
Tommy Gonzalez Date
Board Chair
__________________________________ ____________
Chere’ Heintzman Date
Board Secretary
__________________________________ ____________
Amy Mertink Date
Board Liaison
Page 5 of 43
City of Georgetown, Texas
Government and Finance Advisory Board
January 29, 2020
S UB J E C T:
C o nsideration and pos s ible recommend ation to ap p ro ve a c hange o rd er to the C ity’s contrac t with
Ad voc o Inc . to provid e software integration s ervices fo r a total amount not to exceed $58,005; includ ing
the ratification of $41,235 in p revious exp end itures plus $16,770 in additional s ervices . Mike S tasny, I T
Manager – Applic ations .
IT E M S UMMARY:
T he c hange order agreement with Advo co Inc ., in the amo unt o f $16,770, is fo r the d evelopment o f an
interface b etween the C ity’s new Workd ay ER P s oftware and Info r EAM, the C ity’s exis ting as s et
management s ys tem. T he integration is nec es s ary to automate warehous ing and p ro curement proc es s es
carried o ut ac ros s b o th sys tems. T he req ues ted amo unt would c o ver the so ftware and integration
d evelopment wo rk needed fro m Ad voc o , Inc . Ad voc o mus t b egin development b y the end of January to
meet the Workd ay p ro ject timeline. T he p revio us expend itures of $41,235 inc lud ed two typ es of expens es :
$15,990 fo r Workd ay-Infor integratio n work, plus ;
$25,245 o f general managed s ervic es for Infor.
T he additio nal funds are need ed to finalize work on the Workd ay/Info r integratio n.
T his c hange order is to the s ervic es c o ntract b etween the C ity o f G eo rgetown and Advo co Inc. (C ontrac t
No . 17-0091-S C ), c urrently under the first renewal, with a to tal o f four one-year renewals. T he contrac t
renews eac h July.
All funds fo r this c hange o rd er were previous ly b udgeted fo r managed s ervic es o n the Infor E AM
p ro d uc t.
F IN AN C IAL IMPAC T:
T he no t-to -exc eed total for this agreement is $58,005. F und s for this exp end iture were bud geted as p art of
the F isc al Year 20 bud get in ac count 540-5-0547-51-349.
S UB MIT T E D B Y:
Mike S tas ny, I T Manager - Ap p licatio ns
AT TAC H ME N T S:
D escription Type
Advoco EAM Workday Integration Backup Material
July 2019 Renewal Backup Material
Change Order Backup Material
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Journey to a Reliable Operation
Proposal for EAM Consulting Services
Michelle Kelly
VP Post Implementation Delivery
Advoco, Inc
James Crow
VP Technical Services
Advoco, Inc
Matt Gabriel
Director of Post Implementation
Advoco, Inc
December 19th, 2019
Infor EAM Cost Codes and Workday Integration
Design – Change Order
Prepared for
Mr. Shawn Bichsel
City of Georgetown
Page 25 of 43
City of Georgetown
December 19, 2019
Page 2 of 4
City of Georgetown – EAM Consulting Services Proprietary, Confidential & Protected by MNDA
Infor EAM Workday Integration
Infor EAM Integration with Workday Design
The original SOW focused on the design of the integration with Workday. As a part of this Change Order,
Advoco will extend the scope of this project:
- Advoco will create an endpoint (User Defined Screen) for Biztalk (middleware) to place received
parts.
o That UDS will then perform a non-PO receipt to receive stock into the correct bind
- Advoco will also create an interface for Administrators to identify and handle any issues with the
aforementioned process
Integration with Workday Design
Overview: Integration work for integrating Infor EAM with Workday
Total Estimated Hours for the Revised Scope 120
Hours Remaining from Original PO 34
Additional Hours Required 86
Total Estimated Additional Cost ($195/hr rate) $16,770 USD
Project Success Assumptions and Dependencies
• Project will be completed remotely, unless the City of Georgetown agrees to the optional travel
estimate
• City of Georgetown will provide Advoco Secure, Remote, R5 Access to their EAM Environment
• Designation of a Project Manager or Lead from City of Georgetown
• City of Georgetown is licensed to use the EAM Web Services Toolkit, and has at least one EAM
Connector license.
• Advoco will participate in weekly progress report meetings.
Page 26 of 43
City of Georgetown
December 19, 2019
Page 3 of 4
City of Georgetown – EAM Consulting Services Proprietary, Confidential & Protected by MNDA
Commercial Details
This is a time and materials quote and as such City of Georgetown will only be billed for the time that
Advoco staff spend working on the project. We firmly believe that the services as defined in this
proposal will not exceed the estimated costing. If the total time is going to exceed the estimate, Advoco
will provide written notification and gain approval before continuing.
Note that this cost excludes any travel time, travel related costs and expenses. All travel expenses, such
as hotel, airfare and other transportation costs, will be billed at cost with no additional markup. Meals
and Incidental Expenses (M&IE) will be fixed price per diem to match the current GSA rate for
the location(s) where the work is performed at the time of the expense.
Terms and Conditions
Advoco will invoice City of Georgetown as work is completed with net 30 payment terms.
This Statement of Work is subject to the terms and conditions of a signed Master Services Agreement
between City of Georgetown and Advoco, Inc., which are incorporated herein by reference. In the event
of a conflict, the terms of this Statement of Work supersedes the terms of the Master Services
Agreement.
Signatures
By signing below, the parties represent and warrant that he/she has the authority to accept and approve
this project and any modifications.
Page 27 of 43
City of Georgetown
December 19, 2019
Page 4 of 4
City of Georgetown – EAM Consulting Services Proprietary, Confidential & Protected by MNDA
City of Georgetown Advoco, Inc.
Signature Signature
Name Name
Title Title
Effective Date Effective Date
Page 28 of 43
City of Georgetown, Texas
Government and Finance Advisory Board
January 29, 2020
S UB J E C T:
C o nsideration and pos s ible ap p ro val to p urc has e replac ement lapto p s and as s o c iated doc ks and p o rt
rep licato rs for emergenc y s ervic e vehic les , as well as new ruggedized lap top s and c o mp uter equip ment fo r
new P olic e and C o d e Enfo rcement O ffic ers fro m Ingram Technologies LLC for an amo unt o f $92,503.30
- C hris Bryc e, IT Direc tor
IT E M S UMMARY:
Every year we rep lace ro ughly 20-25% o f the P anas o nic To ughbooks us ed b y the EMS , F ire and P olic e
Dep artments. T hes e are fully rugged or s emi-rugged lapto p c o mp uters mad e to withs tand the cond itions
experienced by our P ub lic S afety personnel.
T his year we are replac ing 16 computers with as s oc iated warranty, 10 vehic le doc king s tatio ns, at a cost o f
$73,148. Ad ditio nally, we are p urc hasing new ruggedized lap tops and d o cking s tatio ns fo r O NE new C ode
Enforc ement O ffic er and T HR E E new P o lic e O fficers ap p ro ved in the 2019/2020 b udget, at a cost of
$19,355.30.
In the p as t s ix years we have d ecreased o ur exp ens es o n ruggedized computers through several c hanges in
o ur p urc hasing proc es s . We have moved fro m a fo ur year to a five year rep lac ement cycle o n the mac hines
and we have trans itioned about 40% of the fleet fro m fully rugged d evic es to mo re c o s t effective s emi-
rugged d evic es o r s tandard lap tops o r tab lets . Additio nally, P anas o nic has s een a major inc reas e in
competition in this market which has wo rked to drive pric ing down.
Ingram Tec hnologies LLC is an Austin b as ed res eller for P anasonic Toughbooks . All p ricing is in
acc o rd anc e with Texas Department of Informatio n R es o urc es c o ntract numb ers DIR -T S O -4025
F IN AN C IAL IMPAC T:
All items were b udgeted d uring the F Y 2019/2020 b udget p ro cess. Exp ens es in the amo unt o f $73,148.00
will b e rec o rded in acc o unt 570-5-0641-52-330 (IT O p erations – C o mp uter Eq uipment) and in the amount
o f $19,355.30 in G L# 100-5-0742-51-349 (P o lic e O peratio ns – New Emplo yee Eq uipment)
S UB MIT T E D B Y:
C hris Bryce, I T Directo r
AT TAC H ME N T S:
D escription Type
Quote Backup Material
Page 29 of 43
Quote
Date
11/8/2019
Estimate #
2589
Name / Address
City of Georgetown
Austin Madison
Ship To
City of Georgetown
Information Technology -
300 Industrial Ave
Georgetown, TX 78626
Ingram Technologies LLC
c/o Scott Ingram
PO Box 203324
Austin, TX 78720
Rep
SAI
Thank you
Signature _____________________________________
Total
Sales Tax (0.00)
Description Qty MSRP Price Total
Texas DIR-TSO-4025
Georgetown, City Of
ASM: Scott Morris
D-00006BBDUQAG Revision 10
CF-33LE-08VM
MSRP $5727.00
Public Sector Specific
Win10 Pro
Intel Core i5-7300U 2.60GHz
vPro
12.0" QHD Gloved Multi Touch+Digitizer
16GB
512GB SSD
Intel WiFi a/b/g/n/ac
TPM 2.0
Bluetooth
Dual Pass (Upper:WWAN/Lower:WWAN-GPS)
4G LTE Multi Carrier (EM7455)
Infrared Webcam
8MP Cam
Contactless SmartCard
2D Bar Laser (N6603)
Toughbook Preferred
3 Year ProService Premier Deployment Service
TabletPC ProPlus Warranty
512 SSD no return service
and Custom BIOS
1 $5727.00 3,700.00 3,700.00T
Page 1Page 30 of 43
Quote
Date
11/8/2019
Estimate #
2589
Name / Address
City of Georgetown
Austin Madison
Ship To
City of Georgetown
Information Technology -
300 Industrial Ave
Georgetown, TX 78626
Ingram Technologies LLC
c/o Scott Ingram
PO Box 203324
Austin, TX 78720
Rep
SAI
Thank you
Signature _____________________________________
Total
Sales Tax (0.00)
Description Qty MSRP Price Total
CF-SVCPSY5
MSRP: $645.00
4th and 5th years
Public Safety Service Bundle Add on
(Year 4 & 5 only). Must be purchased in conjunction
with PS bundle base unit. Includes Premier, Protection
Plus, Customer Portal, Disk Image Management, HDD
No Return.
1 550.00 550.00T
CF-VEK331LMP
PREMIUM KEYBOARD FOR CF-33
1 550.00 550.00T
GJ-33-TVD0-L
MSRP:$ 1176.00
Gamber-Johnson TabletUSB 2.0 (4), USB 3.0 (2), Serial,
Ethernet (2), release lever, lock (keyed alike)
1 620.00 620.00T
Lind 120 Watt 12-32 Volt Input Car Adapter for
ToughBooks for Hard Wired Installations
1 139.00 139.00T
Page 2Page 31 of 43
Quote
Date
11/8/2019
Estimate #
2589
Name / Address
City of Georgetown
Austin Madison
Ship To
City of Georgetown
Information Technology -
300 Industrial Ave
Georgetown, TX 78626
Ingram Technologies LLC
c/o Scott Ingram
PO Box 203324
Austin, TX 78720
Rep
SAI
Thank you
Signature _____________________________________
Total
Sales Tax (0.00)
Description Qty MSRP Price Total
FZ-55A0-01VM
MSRP: $3277.00
Public Sector Specific,
Win10 Pro, Intel Core i5-8365U 1.6GHz, vPro,
14.0? HD,
512GB SSD,
8GB,
Intel Wi-Fi, Bluetooth, TPM 2.0, 4G LTE Band 14
(EM7511),
Dual Pass (Ch1:WWAN-GPS/Ch2:WWAN),
Infrared Webcam,
Emissive Backlit Keyboard,
CF-SVCPDEP3Y – Toughbook and Toughpad Premier
Deployment – Unit Un-Packaging And Assembly
(Battery, Stylus/Tether, Case, And Holder). 48 Hour
Burn-In, Windows Disk Image Management, Windows
Image Validation, Windows Device Imaging, Custom
Bios/Cmos Settings, Asset Tagging, Logo Badge
Installation (If Purchased), Cellular Sim Insertion,
Multi-Location Shipping With Custom Shipping Labels,
Multiple Ship Dates, Packaging Inserts, Deployment
Reporting, Customer Portal Access, Up To 5 Minutes Of
Post Imaging Configuration, Multiple Images, Service
Updates/Engineering Changes, Charge Battery, Up To 59
Days Storage Insured (One Month End) For Years 1,2,3,
CF-SVCLTNF3YR – Protection Plus Warranty – Laptop
(Years 1, 2, 3), CF-SVC512SSD3Y – 512GB SSD
5 2,449.916 12,249.58T
Page 3Page 32 of 43
Quote
Date
11/8/2019
Estimate #
2589
Name / Address
City of Georgetown
Austin Madison
Ship To
City of Georgetown
Information Technology -
300 Industrial Ave
Georgetown, TX 78626
Ingram Technologies LLC
c/o Scott Ingram
PO Box 203324
Austin, TX 78720
Rep
SAI
Thank you
Signature _____________________________________
Total
Sales Tax (0.00)
Description Qty MSRP Price Total
FZ-BAZ1908
MSRP: $167.00
8GB MEMORY FOR FZ-55 MK1
5 164.994 824.97T
CF-SVCPSY5
MSRP: $645.00
4th and 5th years
Public Safety Service Bundle Add on
(Year 4 & 5 only). Must be purchased in conjunction
with PS bundle base unit. Includes Premier, Protection
Plus, Customer Portal, Disk Image Management, HDD
No Return.
5 549.98 2,749.90T
7170-0251-P
Gamber-Johnson Vehicle docking station (dual pass) for
the Panasonic Toughbook CF-54. Inculdes External
LIND Power Supply. USB 3.0 (2), VGA, HDMI, RJ45,
Serial, Keyed lock, Dual RF Antennas
1 950.01 950.01T
Page 4Page 33 of 43
Quote
Date
11/8/2019
Estimate #
2589
Name / Address
City of Georgetown
Austin Madison
Ship To
City of Georgetown
Information Technology -
300 Industrial Ave
Georgetown, TX 78626
Ingram Technologies LLC
c/o Scott Ingram
PO Box 203324
Austin, TX 78720
Rep
SAI
Thank you
Signature _____________________________________
Total
Sales Tax (0.00)
Description Qty MSRP Price Total
CF-318B-02VM
MSRP: $5,428.00
Public Sector Specific - Premium Dual Pass,
Win10 Pro, Intel Core i5- 7300U 2.60GHz, vPro,
13.1" XGA Touch,
16GB(8+8),
256GB SSD, Intel Wi-Fi, TPM 2.0, Bluetooth, Dual Pass
(Ch1:WWAN/Ch2:selectable), No PC/Expresscard,
4G LTE-Advanced Multi Carrier (EM7455), dGPS,
Emissive Backlit Keyboard, DVD, Flat,
CF-SVCPDEP3Y - Toughbook / Toughpad Premier
Deployment - Includes Imaging, Customer Portal Access,
Multilocation Shipping and Disk Image Management at
the Panasonic National Service Center (Years 1,2,3),
CF-SVCLTNF3YR - Protection Plus Warranty - Laptop
(Years 1, 2 & 3), CF-SVC256SSD3Y - 256GB SSD -
Toughbook No return of defective drive (Years 1,2 & 3),
CF-SVCADDPRM12B - Absolute Resilience - 12 Month
Term - Panasonic PS Bundle Sled Customer Only.
14 3,549.97857 49,699.70T
CF-SVCPSY5
MSRP: $645.00
4th and 5th years
Public Safety Service Bundle Add on
(Year 4 & 5 only). Must be purchased in conjunction
with PS bundle base unit. Includes Premier, Protection
Plus, Customer Portal, Disk Image Management, HDD
No Return.
14 579.99929 8,119.99T
Page 5Page 34 of 43
Quote
Date
11/8/2019
Estimate #
2589
Name / Address
City of Georgetown
Austin Madison
Ship To
City of Georgetown
Information Technology -
300 Industrial Ave
Georgetown, TX 78626
Ingram Technologies LLC
c/o Scott Ingram
PO Box 203324
Austin, TX 78720
Rep
SAI
Thank you
Signature _____________________________________
Total
Sales Tax (0.00)
Description Qty MSRP Price Total
7160-0318-06-P
Gamber-Johnson Light-Weight MAG? Dock for
Panasonic Toughbook CF-30 and CF-31 with Dual
RF/Standard Lock with LIND Internal Power Supply
(Ports: (5) USB, (2) Serial, (1) VGA, (2) Ethernet, (1)
Speaker, (1) Headphone)
13 950.01154 12,350.15T
Standard Shipping Included 0.00 0.00
Page 6
$92,503.30
$0.00
Page 35 of 43
City of Georgetown, Texas
Government and Finance Advisory Board
January 29, 2020
S UB J E C T:
G eneral disc us s io n o f funding and use o f the F ac ilities Internal S ervices F und (I S F ) and upc o ming c ap ital
maintenance exp enditures. – Tris h Lo ng, F ac ilities Manager; Eric Johnson, F ac ilities Directo r
IT E M S UMMARY:
G eneral disc us s io n o f funding and use o f the F ac ilities Internal S ervices F und (I S F ), more s p ecific ally
typ ical uses of the IS F, and d is cus s io n o f servic es no t p ro vided thro ugh the I S F.
G eneral disc us s io n o f up coming nec es s ary c ap ital maintenance expend itures , inc lud ing the R ecreatio n
C enter Natato rium HVAC R ep lacement and the R enovation of F ire S tation No .1 and F ire S tatio n No . 3.
F IN AN C IAL IMPAC T:
All of the disc us s ed c ap ital maintenance exp enditures will b e funded thro ugh C ertificates of O bligation
is s ued at a future d ate.
F acilities will return to G G AF after bids have b een received on the HVAC to s eek approval and further
d is cus s funding.
S UB MIT T E D B Y:
Tris h Lo ng, F ac ilities Manager; Eric Johnso n, F ac ilities Directo r
AT TAC H ME N T S:
D escription Type
Pres entation Pres entation
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GGAF
January 29, 2020
Facilities Internal Service Fund
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Purpose
•Brief history of the Facilities Internal
Services Fund (ISF)
•Discuss upcoming capital replacement
expenditures
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Background
•Three departments use ISFs
–Information Technology
–Fleet Services
–Facility Services
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Facility Services ISF
Services typically included
•Janitorial
•Pest Extermination
•Fire Inspections
•Landscape
•Elevators
•Gates
•HVAC Maintenance
•Ice Machines
•Irrigation
•Overhead Doors
•Security Systems
•Emergency Generators
•Preventative Maintenance
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Facility Services ISF
Services NOT included
•Unplanned HVAC replacement (over $40K)
•Emergency Generator replacement
•Building remodel/renovation
•Overhead Door replacement
•Furniture for new FTEs
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Upcoming Capital Expenditures
•Recreation Center Natatorium HVAC Replacement
•≈ $700,00 -800,000 for construction
•Fire Station No. 1 Renovation
•≈ $2,700,000 -$3,000,000 for construction
•Fire Station No. 3 Renovation
•≈ $2,200,000 -$2,500,000 for construction
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Next Steps
•Contract design for Rec Center Natatorium HVAC
•Bid Natatorium HVAC replacement project
•Return to GGAF/Council with bids
•Fire Station No. 1 and No. 3 through Capital
Improvement Project planning in the annual budget
process
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