HomeMy WebLinkAboutAgenda_GTEU_08.18.2022Notice of Meeting for the
Georgetown Electric Utility B oard
of the City of Georgetown
August 18, 2022 at 4:00 P M
at Williamson Room at Georgetown Municipal Complex, 300-1 I ndustrial Av e,
Georgetown T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Ge orge town E lec tric Utility Advisor y B oar d is now mee ting in pe rson. A
quor um of the B oard will be in attendance at the Williamson R oom at
Ge orge town M unic ipal Complex, 300-1 Industr ial Ave, Geor getown T X
78626. It is possible that one or more boar d membe rs may atte nd via vide o
Confe re nc e using the Zoom clie nt.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder- R obert C as e; Board C hairman
B Introduc tion of Visitors - R obert C ase; Board C hairman
C P ublic Wis hing to Address the Board- R obert C ase; Board C hairman
D R eview and Approval of Minutes from 07/21/2022 Meeting- Noah F ry; Board Liaison
E G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Electric Utility
F C ons ideration and possible recommendation to renew the Annual Electric S ystem Underground
C ons truction and Maintenanc e C ontrac t for labor s ervic es to P edro S .S . S ervices, Inc . in the not to
exceed amount of $2,000,000.00 - Daniel Bethapudi, G eneral Manager of Electric Utility; Mike
Wes tbrook, Electric O perations Manager
G C ons ideration and possible recommendation to renew the annual Tree Trimming and Vegetation
Management C ontrac t with Townsend Tree S ervic e LLC . in the es timated amount not to exc eed of
$300,000.00 - Daniel Bethapudi, G eneral Manager of Electric Utility; Mike Westbrook, Elec tric
O perations Manager
E xecutiv e Session
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
H S ec . 551.086 C ompetitive Matters
Page 1 of 33
P urchased P ower R eview
S ec . 551.089 Deliberation R egarding S ec urity Devic es or S ecurity Audits
C yber S ecurity U pdate
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 33
City of Georgetown, Texas
Electric Utility Board
August 18, 2022
S UB J E C T:
R eview and Approval of Minutes from 07/21/2022 Meeting- Noah F ry; Board Liais on
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Noah F ry- Board Liais on
AT TAC H ME N T S:
Description Type
7.21.22 Minutes Backup Material
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City of Georgetown, Texas
Electric Utility Board
August 18, 2022
S UB J E C T:
G eneral Manager's Monthly R eport- Daniel Bethapudi; G eneral Manager of Elec tric Utility
IT E M S UMMARY:
Includes :
C ustomer S ervice and Billing R eport- Letic ia Zavala- C us tomer S ervic e Direc tor
Electric O perations R eport- Mike Wes tbrook- Elec tric O perations Manager
Electric S afety and Employee Development R eport- Daniel P otter- Electric S afety and Employee
Development Manager
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Daniel Bethapudi-G eneral Manager of Electric Utility
AT TAC H ME N T S:
Description Type
08.18.22 Electric Board Pres entation Pres entation
Page 9 of 33
Georgetown Electric
Utility Advisory Board
08/18/2022
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22
AGENDA
I.Regular Session:
A.Call to Order
B.Roll Call
C.Introduction of Visitors
D.Public Wishing to Address the Board
E.Review and Approval of Minutes*
F.General Manager’s Monthly Report
I.Customer Service and Billing Report
II.Operations Report
III.Safety and Employee Development Report
II.Legislative Session:
G.Pedro Services Renewal
H.Tree Trimming Renewal
II.Executive Session:
I.Purchased Power Update
J.Cyber Security Update
*Indicates Legislative Action
Page 11 of 33
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Review of Minutes
07/21/2022
Page 12 of 33
General Manager’s Monthly
Report
08/18/2022
Page 13 of 33
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Customer Service and Billing –
Electric Services
Leticia Zavala
Customer Care Director
Page 14 of 33
66
Customer Statistics
Available Electric Meters:Jun-2022 Jul-2022
Residential 27,636 27,725
General -Small 2,595 2,594
General -Large 351 351
Industrial 22 25
Industrial -Large 1 1
School Services 24 26
Municipal 240 243
Municipal -Pumping 59 59
Total Services Count 30,928 31,024
Available Security Lights Jun-2022 Jul-2022
Residential 94 94
Non-Residential 127 127
Municipal 4,203 4,222
Total Services Count 4,424 4,443
Net Metering REC Meters*546 598**
*Main Meters Included in Counts above **RexU Meters not being picked up on previous reports
All Available Services*
*Active and Inactive Service Delivery Points
Page 15 of 33
77
Breakdown by Active Electric Customers (unique) :
Electric Billing Collection:
•Advanced Metering Infrastructure (AMI): 99.7%
–Usage data automatically transmitted to billing office
•Automated Meter Reading (AMR): .3%
–Usage data is collected via a drive by system
# of Customer Estimations: 108
•Account did not get a “good” READ; or
•Account did not get “ANY” READ (work order put in for metering to
investigate)
Customer Statistics
Jun-2022 Jul-2022
Residential 27,025 27,100
Builder 853 867
Commercial & Industrial 2,423 2,424
Municipal/Schools 295 299
Total Electric Customers:30,596 30,690
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88
Billed Meters/Services*
*Meters billed during the month
Customer Statistics
Billed Electric Meters:Jun-2022 Jul-2022
Residential 27,458 27,188
General -Small 2,328 2,201
General -Large 326 330
Industrial 21 21
Industrial -Large 1 1
School Services 25 25
Municipal 182 164
Municipal -Pumping 54 49
Total Services Count 30,395 29,979
Billed Security Lights Jun-2022 Jul-2022
Residential 94 86
Non-Residential 127 133
Municipal 4,203 4,222
Total Services Count 4,424 4,441
Billed Net Meters*545 584
*Also included in above meter counts
Page 17 of 33
99
Customer Billing Statistics
Average Monthly Electric Bill FY21 -July FY22 -July
All Customers $255.92 $295.00
Average YTD Electric Bill FY2021 FY2022
All Customers $214.91 $221.75
Residential Customer -FY2021 FY2022
Cost per 1000 kWh $134.35 $134.35
(including PCA + Base)
Average kWh 791 887
Electric Bill (based on Average kWh)$106.27 $119.17
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1010
Electric Revenue –FY 2022
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1111
Aged Receivables Report
Electric AR –Combined Aging Breakdown
Electric AR –Active & Inactive Accounts –As of 7/31/22
Electric Jun-22 Jul-22 Variance
Active Accounts $99,834.05 $115,574.75 $15,740.70
Inactive Accounts $494,606.11 $474,228.24 ($20,377.87)
Total $594,440.16 $589,802.99 ($4,637.17)
Electric Jun-22 Jul-22 Variance
31 –60 Days $73,883.90 $117,630.98 $43,747.08
61 –90 Days $39,380.99 $39,744.92 $363.93
91 –120 Days $39,568.78 $28,178.62 ($11,390.16)
120 –365 Days $242,009.71 $206,238.69 ($35,771.02)
> 365 Days $199,596.78 $198,009.78 ($1,587.00)
Total $594,440.16 $589,802.99 ($4,637.17)
Customer Count 2764 2363 (401)
Page 20 of 33
1212
Collection Agency Review
Month Number of
Accounts Assigned
Total Amount
Assigned
Collected in
Current Period Collected to Date Collection Agency
Fee
Jul-2022 51 $21,404.12 $5,682.67 $5,682.67
Jun-2022 87 $58,725.50 $90.09 $271.53 $460.71
May-2022 208 $64,485.00 $2,841.65 $4,453.68 $1,370.94
Apr-2022 59 $20,342.43 $0.00 $1,429.88 $1542.12
Mar-2022 75 $25,424.37 $0.00 $3,801.85 $31,362.07
Feb-2022 249 $96,830.86 $45.00 $12,019.39 $2,167.60
Jan-2022 0 $0.00 $0.00 $0.00 $1476.78
Dec-2021 104 $95,028.38 $0.00 $66,134.14 $900.16
Nov-2021 48 $16,358.98 $0.00 $1,489.58 $855.10
Oct-2021 123 $39,594.42 $0.00 $10,475.16 $1,916.84
Sep-2021 131 $44,705.08 $0.00 $8,028.43 $1,841.48
Aug-2021 52 $19,337.56 $0.00 $1,503.70 $2,750.86
Jul-2021 327 $165,161.34 $0.00 $38,220.53 $4,661.59
Jun-2021 0 $0.00 $0.00 $0.00 $5469.96
May-2021 2,466 $1,389,694.31 $388.35 $141,589.61 $290.16
Total 3,980 $2,057,092.35 $9,047.76 $295,100.15 $57,066.37
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Electric Operations Report
Mike Westbrook
Electric Operations Manager
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14
Performance Metrics
Jul-22 June July Good Caution Alert
Training 100%100%>90%90%-80%<80%
Safety 100%100%>90%90%-80%<80%
SO OTC 90%97%>90%90%-80%<80%
PM WO OTC 99%99%>90%90%-80%<80%
CM WO OTC 99%100%>90%90%-80%<80%
Electric Reliability (SAIFI)0.621 0.618 <1 1-2 >2
Electric Outage Duration (CAIDI)58.35 56.742 <116 116-200 >200
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15
Top Five Outages & Events
Date Start Time Duration
(min)
Customers
Affected
Customer
Minutes Cause Area
7/5/2022 3:51pm 106 52 5,512 Primary Fuse Blown/Tree Rivery-90
7/9/2022 5:12am 448 52 23,296 Broken Pole Rivery-90
7/11/2022 7:24am 46 169 7,774 Blown Fuse/Animal South
Georgetown
7/11/2022 9:04am 126 7 882 Failed 50kva Transformer South
Georgetown
7/28/2022 7:03pm 142 48 6,816 Failed 50kva Transformer East Georgetown
Date Start of Event End of Event # of Outages Average
Duration Cause Area
N/A
Page 24 of 33
Electric Safety and Training
Report
Danny Potter
Electric Safety and Employee Development
Manager
Page 25 of 33
17
July Incident Rate 0
Days Without an OSHA Recordable Incident 161
Total Documented Safety Inspections 146
Documented Good Catches 9
Safety Meetings
•Electrical Safety in the Home
•Personal Fall Arrest Harness care
•High Voltage Testing Tool Care
•Incident Reporting Standards
2.5%
37.5%37.5%
50%50%
62.5%62.5%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
1 2 3 4 5 6 7
Pe
r
c
e
n
t
a
g
e
C
o
m
p
l
e
t
e
Apprentice
NLC Apprenticeship Development
TEC Journeyman Training Cycle 100%
Page 26 of 33
Legislative Action Items
08/18/2022
Page 27 of 33
1919
Pedro Services Renewal
SUBJECT:
Consideration and possible recommendation to renew the Annual Electric System Underground Construction and Maintenance Bid
for labor services to Pedro S.S. Services, Inc. of Austin, Texas, in the not to exceed amount of $2,000,000.00
ITEM SUMMARY:
•The Electric System Underground Construction and Maintenance bid is an annual contract for labor only contract services with
optional annual extensions. Bids were received and awarded in year (FY19) and this proposed item would be the fourth annual
renewal.
•As in years past, if approved, the contractor will bill for labor services rendered based on unit pricing as outlined with the
agreement not to exceed the amount of $2,000,000.00. Work will be based on new development service demand, the approved
Capital Improvement Plan, and various maintenance projects to be constructed in the term of this agreement.
STAFF RECOMMENDATION:
Staff recommends approval of this renewal.
FINANCIAL IMPACT:
Fund are available in the FY22-FY23 Electric Capital Improvement Budget.
SUBMITTED BY:
Mike Westbrook, Electric Operations Manager
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2020
Tree Trimming Renewal
SUBJECT:
Consideration and possible recommendation to renew the annual Tree Trimming and Vegetation Management Contract with
Townsend Tree Service LLC. in the estimated amount not to exceed of $300,000.00
ITEM SUMMARY:
•The Tree Trimming and Vegetation Management is an annual contract with optional four (4) one (1) year extensions. This is the
first renewal of four to Townsend Tree Service LLC. The main services include scheduled trimming of existing main and lateral
lines to a planned 5-year trim cycle. Services also include tree trimming and removal of trees for extensions and upgrades to
existing facilities.
•The contractor will bill for labor services rendered based upon labor units and hourly time and equipment billing as outlined with
this agreement in an amount not to exceed $300,000.00.
STAFF RECOMMENDATION: Staff recommendation is to renew the contract with Townsend Tree Service LLC in the estimated
amount not to exceed of $300,000.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric Operations Budget
SUBMITTED BY: Mike Westbrook, Electric Operations Manager
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Executive Session:
In compliance with the Open Meetings Act, Chapter
551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in
closed session and is subject to action in the regular
session.
Sec. 551.086 Competitive Matters
•Purchased Power Review
Sec. 551.089 Deliberation Regarding Security Devices
or Security Audits
•Cyber Security Update
Page 30 of 33
City of Georgetown, Texas
Electric Utility Board
August 18, 2022
S UB J E C T:
C onsideration and pos s ible rec ommendation to renew the Annual Elec tric S ys tem Underground
C onstruc tion and Maintenance C ontract for labor services to P edro S .S . S ervic es , Inc. in the not to
exc eed amount of $2,000,000.00 - Daniel Bethapudi, G eneral Manager of Elec tric Utility; Mike Wes tbrook,
Electric O perations Manager
IT E M S UMMARY:
T he Elec tric S ys tem Underground C ons truction and Maintenanc e bid is an annual c ontract for labor
only c ontract services with optional annual extens ions. Bids were rec eived and awarded in year
(F Y19) and this propos ed item would be the fourth annual renewal.
As in years past, if approved, the c ontractor will bill for labor s ervic es rendered based on unit
pricing as outlined with the agreement not to exceed the amount of $2,000,000.00. Work will be
bas ed on new development s ervic e demand, the approved C apital Improvement P lan, and various
maintenance projects to be cons tructed in the term of this agreement.
S taff recommends approval of this renewal.
F IN AN C IAL IMPAC T:
F unds are available in the F Y22-F Y23 Electric C apital Improvement Budget.
S UB MIT T E D B Y:
Daniel Bethapudi, G eneral Manager of Electric Utility; Mike Westbrook, Elec tric O perations Manager
Page 31 of 33
City of Georgetown, Texas
Electric Utility Board
August 18, 2022
S UB J E C T:
C onsideration and pos s ible rec ommendation to renew the annual Tree Trimming and Vegetation
Management C ontract with Towns end Tree S ervice LLC . in the estimated amount not to exceed of
$300,000.00 - Daniel Bethapudi, G eneral Manager of Elec tric Utility; Mike Wes tbrook, Electric O perations
Manager
IT E M S UMMARY:
T he Tree Trimming and Vegetation Management is an annual c ontract with optional four (4) one (1) year
extensions . T his is the first renewal of four to Towns end Tree S ervice LLC . T he main services inc lude
s cheduled trimming of exis ting main and lateral lines to a planned 5 year trim cycle. S ervices als o include
tree trimming and removal of trees for extensions and upgrades to existing fac ilities. T he contrac tor will bill
for labor s ervic es rendered based upon labor units and hourly time and equipment billing as outlined with
this agreement in an amount not to exc eed $300,000.00.
S taff recommendation is to renew the contrac t with Townsend Tree S ervic e LLC in the estimated amount
not to exceed of $300,000.00.
F IN AN C IAL IMPAC T:
F unds for this expenditure are budgeted in the Electric O perations budget.
S UB MIT T E D B Y:
Daniel Bethapudi, G eneral Manager of Electric Utility; Mike Westbrook, Elec tric O perations Manager
Page 32 of 33
City of Georgetown, Texas
Electric Utility Board
August 18, 2022
S UB J E C T:
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
R obert C as e- Board C hairman
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