HomeMy WebLinkAboutAgenda_GTEU_08.20.2020Notice of Meeting for the
Georgetown E lectric Utility Board
of the City of Georgetown
August 20, 2020 at 4:00 P M
at VI RT U AL
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
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O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
C onsiste nt with Gover nor Gr eg Abbott’s suspe nsi on of vari ous pr ovi si ons of
the O pe n M e etings A c t, e ffec tive August 1, 2020 and until fur the r notic e, to
r educ e the chanc e of C O V I D -19 transmission, all C i ty of Ge orge town
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C itizen c omments ar e ac ce pte d in thr ee di ffer ent for mats:
1 . S ubmit written c omments to: Laura.Wilkins@georgetown.org by 10:00
a.m. on the date of the me e ting and the R ec ording S ec re tary wil l re ad your
c omments into the re cor ding dur i ng the i tem that is be ing di sc usse d.
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item
Page 1 of 13
3. Use your home/mobile phone to cal l the toll-fre e number
To join a Zoom me eti ng, cl ic k on the li nk provided and join as an
atte nde e . You wi ll be aske d to e nte r your name and emai l addr ess (thi s
is so we c an i de nti fy you when you are c alle d upon). To speak on an
ite m, clic k on the “R ai se your H and” option at the bottom of the Zoom
me e ting webpage onc e that ite m has ope ne d. When you ar e c all ed upon
by the R ec ording Se cr etar y, your de vi ce will be r e mote ly un-muted by
the A dmi ni str ator and you may speak for thr e e mi nutes. P lease state
your name clear l y, and whe n your time is ove r, your de vi ce will be
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U se of pr ofani ty, thre atening l anguage, slande rous r e mar ks, or thre ats of
harm ar e not all owe d and will r e sult i n your being imme di atel y re moved
from the me e ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C all To O rd er - Bill S attler, Elec tric Board C hairman
B Disc ussio n o n how the "Virtual" conferenc e will b e c o nducted , inc luding optio ns fo r pub lic comments
and ho w the p ublic may address the Board. Bill S attler, Bo ard C hairman and Daniel Bethap udi, G eneral
Manager o f the Electric Utility
C P ub lic Wis hing to Ad d res s the Board. -- Bill S attler, Board C hairman
O n a subject not posted on the agenda: P ers o ns may ad d an item to a future R egular s ched uled Bo ard
agenda by filing a written req uest with the S taff Liaison no later than one week prior to the Board
meeting. T he reques t must includ e the s peaker ’s name and the spec ific to p ic to b e addressed with
sufficient info rmation to info rm the b o ard and the pub lic. Only those persons who have submitted a
timely request will be allowed to speak. P leas e contac t the Bo ard Liais o n to s ign up to speak at:
Laura.Wilkins @geo rgeto wn.org.
At the time of p o s ting, no one had signed up to s peak.
Regular Agenda
D P resentation of the G eneral Manager's Mo nthly R eport - Daniel Bethap udi, G eneral Manager o f the
Elec tric Utility
E G uidelines fo r Bo ard Meetings – Bill S attler, Elec tric Bo ard C hairman and Daniel Bethap udi, G eneral
Manager o f the Electric Utility
F R eview and pos s ible ap p ro val o f the Minutes fro m the July 16, 2020 Elec tric Bo ard meeting. -- Laura
Wilkins, Exec utive Assistant
Page 2 of 13
G Disc ussio n and p o s s ib le rec o mmendation regard ing sub jects raised b y R obert C ase. -- R o b ert C as e,
Elec tric Board Vic e C hairman
- Aged Ac c ounts R ec eivable
- C red it/Debit C ard C o nvenience F ee
- Billing Time Lag
- Utility Due Date Time F rame
H C ons id eratio n and p o s s ib le rec o mmendation of the Techline Just-In-Time (JI T ) C ontrac t. Mike
Wes tbroo k, Elec tric O p erations Manager
I P resentation and dis c ussion regard ing the pos s ible recommend ation of the s ale of P o wer Transformers to
Lower C o lo rad o R iver Authority (L C R A). -- Daniel Bethapud i, G eneral Manager o f the Electric Utility
E xecutiv e Session
In c o mp lianc e with the O p en Meetings Act, C hap ter 551, G o vernment C od e, Vernon's Texas C o d es ,
Anno tated , the items lis ted b elo w will b e disc us s ed in c lo s ed session and are s ub ject to ac tion in the regular
s es s io n.
J E XE C UT IVE S E S S IO N:
Section 551.086: Competitive Matters
- P urc has ed P ower Update
R elated Q ues tions
K Action from Executive S ession
Adjournment
Adjournment
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 3 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
Dis cus s io n on ho w the "Virtual" c o nference will be cond uc ted, includ ing o p tions for p ublic c o mments and
how the p ublic may ad d res s the Board. Bill S attler, Board C hairman and Daniel Bethapud i, G eneral
Manager o f the Elec tric Utility
IT E M S UMMARY:
An explanatio n o f ho w the Virtual Meeting proc es s will proc eed and info rmatio n o n p artic ip ation.
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Bill S attler - Bo ard C hairman and Daniel Bethap udi - G eneral Manager o f the Elec tric Utility
Page 4 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
P res entation o f the G eneral Manager's Mo nthly R ep o rt - Daniel Bethap udi, G eneral Manager of the
Electric Utility
IT E M S UMMARY:
Monthly O perations R eport
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Daniel N. Bethap udi - G eneral Manager, Elec tric Utility (LJ W )
Page 5 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
G uid elines for Board Meetings – Bill S attler, Elec tric Board C hairman and Daniel Bethapud i, G eneral
Manager o f the Elec tric Utility
IT E M S UMMARY:
In order to make bes t us e of the knowled ge and time being s p ent by Bo ard Members and S taff, the Board
will d is cus s and o utline b as ic guid elines and timelines fo r Agend a Items and Bo ard Meetings:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Bill S attler - Bo ard C hairman and Daniel Bethap udi - G eneral Manager o f the Elec tric Utility
Page 6 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
R eview and p o s s ib le approval of the Minutes from the July 16, 2020 Elec tric Board meeting. -- Laura
Wilkins , Exec utive As s is tant
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Laura Wilkins - Executive As s is tant
AT TAC H ME N T S:
D escription Type
Electric Board Minutes of 7/16/2020 Backup Material
Page 7 of 13
Minutes of the Meeting for the
Georgetown Electric Utility Advisory Board
Thursday, July 16, 2020 at 4:00 PM
at Georgetown Public Library, 402 W. 8th Street, Georgetown, TX, 78626
Board Members Present:
Electric: Bill Sattler – Board Chairman; Robert Case -Vice-Chairman, Sam Jones – Secretary,
Mike Triggs, Rick Woodruff (via teleconference)
Board Members Absent: NONE
Staff Present: David Morgan, Daniel Bethapudi, Leticia Zavala, Mike Westbrook, Michael
Weisner (via teleconference), Cindy Pospisil, Laura Wilkins
Others Present: NONE
REGULAR SESSION:
A. Call to Order – Bill Sattler, Board Chairman
Meeting was called to order at 4:01 PM by Sattler.
B. Introduction of Visitors – Bill Sattler, Electric Board Chairman
No visitors were present.
C. Public Wishing to Address the Board regarding the Electric Board – Bill Sattler – Board
Chairman
No one requested to address the Board.
D. Presentation of the General Manager’s Monthly Report - Daniel Bethapudi – General
Manager of the Electric Utility
The monthly report was given by Bethapudi, Zavala and Pospisil
LEGISLATIVE SESSION:
E. Consideration and possible action to approve the Minutes of the June 18, 2020 Board
Meeting – Laura Wilkins, Executive Assistant
MOTION by Case, second by Jones to approve the minutes as presented. APPROVED 5-0
F. Presentation and possible recommendation of the proposed Electric Capital Improvement
Projects (CIP) for 2020/2021. – Mike Westbrook, Electric Operations Manager
Page 8 of 13
Georgetown Electric Utility Advisory Board
Agenda for Thursday, July 16, 2020
Page 2 of 3
Westbrook explained the projects that are proposed for 2020/2021. Question from
Woodruff on the philosophy on critical equipment. Are there spares on power
transformers? Answered by Westbrook – no spares. Our letter of agreement with LCRA
provides a contingency plan for load switching to restore power while we work on the
transformer that is out. It is also possible to get a mobile substation but that cost is about
$10,000.00 per day.
Other general discussion.
MOTION by Jones, second by Case to recommend the proposed Electric Capital
Improvement Projects for 2020/2021. APPROVED 5-0
G. Consideration and possible recommendation of the Techline Just-In-Time (JIT) contract. –
Mike Westbrook, Electric Operations Manager
Westbrook explained the benefits of implementing a JIT agreement. Question by
Woodruff – in a major emergency that affects a large area would there be a sufficient
quantity of equipment if there is a run on equipment? Answered by Westbrook – there is
always that risk but we will keep a small supply for emergencies of 150 KVA pad mount
and 75 KVA pad mounts. Techline will have switch gear (300 KVA) available. Bethapudi
expanded on the answer. We will have some supplies and will reach out to larger entities
for help if needed. Westbrook confirmed that and said that having a JIT contract with
Techline does not keep us from having agreement(s) with another supplier or suppliers.
Question from Sattler – when do we take custody/control? Answered by Westbrook – at
our delivery point when it is delivered to our yard. Question about the contract from Case
– on reference in the first section (Scope of Service, Page 18) is the reference supposed to
be for paragraph 3 or paragraph 4? Answered by Bethapudi that we will ask City
Attorney to review for accuracy prior to taking to City Council. Bethapudi will set up a
meeting to include Mr. Case and review and finalize prior to being forwarded to the
Council for approval.
MOTION by Sattler, second by Triggs to recommend the Techline Just-In-Time contract
subject to review by Legal Counsel related to the notations made by Case prior to
approval by Council. APPROVED 5-0
MOTION by Sattler, second by Woodruff that the Board move into Executive Session.
APPROVED 5-0
Board moved to Executive Session at 5:15 PM
Page 9 of 13
Georgetown Electric Utility Advisory Board
Agenda for Thursday, July 16, 2020
Page 3 of 3
H. EXECUTIVE SESSION: of the Georgetown Electric Advisory Board
Section 551.086: Competitive Matters
- Purchased Power Update
- Substation Capital Improvement Projects (CIP)
Executive Session called to order at: 5:18 PM by Sattler
MOTION by Case, second by Sattler to adjourn Executive Session and reconvene in
Legislative Session. APPROVED 5-0
Legislative Session reconvened at 6:36 PM
I. Action from Executive Session:
MOTION by Jones, second by Triggs to recommend the proposed sale of transformers to
LCRA per the discussion held in Executive Session. APPROVED 5-0
ADJOURNMENT:
MOTION by Sattler, second by Jones to adjourn the Electric Board meeting. APPROVED 5-0
Electric Board Meeting Adjourned at: 6:37 PM
Bill Sattler – Chairman Sam Jones – Secretary
Laura Wilkins – Board Liaison
Page 10 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
C o nsideration and pos s ible recommend ation o f the Tec hline Jus t-In-Time (J IT ) C o ntract. Mike
Westb ro o k, Elec tric O peratio ns Manager
IT E M S UMMARY:
T he c o ntract has b een reviewed by Legal, and s taff and has been revis ed b as ed on ques tions from the July
Board Meeting. T he c o ntract is now ready fo r rec o mmendatio n b y the Board to C ity C ounc il.
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Mike Wes tbro o k - Elec tric O p erations Manager (ljw)
Page 11 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
P res entation and d is cus s io n regarding the po s s ib le rec o mmendatio n o f the s ale o f P ower Trans fo rmers to
Lo wer C o lo rado R iver Autho rity (LC R A). -- Daniel Bethap udi, G eneral Manager of the Elec tric Utility
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
Initial s ale pro vides p ro ceeds o f $9,600,000.00 with o n-go ing annual savings o f approximately $200,000.00
S UB MIT T E D B Y:
Daniel N. Bethap udi - G eneral Manager, Elec tric Utility (LJ W )
Page 12 of 13
City of Georgetown, Texas
Electric Utility Board
August 20, 2020
S UB J E C T:
E XE C UT IVE S E S S IO N:
S ection 551.086: Competitive Matters
- P urchas ed P o wer Up d ate
R elated Q ues tio ns
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Daniel N. Bethap udi - G eneral Manager, Elec tric Utility (LJ W )
Page 13 of 13