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HomeMy WebLinkAboutAgenda_GWUAB_10.08.2020Notice of Meeting for the Georgetown Water Utility B oard of the City of Georgetown October 8, 2020 at 2:15 P M at Virtual T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Consiste nt wi th Gove r nor Gr eg A bbott’s suspe nsion of var ious pr ovi si ons of the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to r educ e the c hance of C O V I D -19 tr ansmi ssion, all C ity of Geor getown Advisor y B oar d mee tings wil l be hel d vir tual ly. P ubli c c omme nt wi ll be allowed via telec onfer ence ; no one will be allowed to appear in pe rson. To P ar tic ipate, ple ase copy and paste the following weblink into your browse r: W E B L I N K : J oin Zoom M e eting https://geor getowntx.zoom.us/j/92827278300? pwd=V E 1o V E 9 ZR G ZsM 1 R 5 T0tk Zkl M Z1 V0 Zz09 M e eting I D: 928 2727 8300 P assc ode : 336257 Dial by your loc ation 877 853 5257 U S To ll-free 888 475 4499 U S Toll-fre e 833 548 0276 U S Toll-fre e 833 548 0282 U S Toll-fre e M e eting I D: 928 2727 8300 F ind your loc al numbe r: https://geor getowntx.zoom.us/u/abm3n7wmc c Citizen comme nts are acc epted in thr ee differ ent for mats: 1. Submit written comme nts to: Tina.Davis@georgetown.org by 10:00 a.m. on the date of the mee ting and the R e c or di ng Se cr etar y wi ll re ad your c omments into the r ec ording during the item that is being discussed. Page 1 of 111 2. L og onto the mee ting at the link above and “r aise your hand” during the item 3. Use your home /mobile phone to call the toll-fre e numbe r To join a Zoom me eti ng, c li ck on the li nk pr ovi de d and join as an attende e. You wil l be aske d to e nte r your name and email addr ess (this is so we c an i de nti fy you whe n you are cal le d upon). To spe ak on an ite m, c li ck on the “R ai se your H and” option at the bottom of the Zoom me eting we bpage onc e that i te m has ope ne d. When you ar e c alled upon by the Re cor ding Se cr etar y, your devic e will be r emotely un-muted by the Administr ator and you may spe ak for thre e minute s. P lease state your name c le arly, and whe n your time is ove r, your devic e will be muted again. Use of pr ofanity, thr eate ning language, slande rous r emarks, or thr eats of harm are not allowed and will re sult in your being immediate ly r emove d from the me eting. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder. T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, Direc tor of Water Utilities , C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . B Virtual C onferenc e ins tructions, to include options for public comments and how the public may address the C ommis s ion - Mike Welc h, Treatment and R egulatory Manager C R eview and pos s ible ac tion to approve the minutes from the S eptember 2020 Water Board meeting - Board Liaison D Monthly report from Water Utility Direc tors E C ons ideration and possible recommendation to approve the 3rd and final renewal of the contrac t with Elk R idge C ons truction, LLC for grounds keeping s ervic es for water and was tewater treatment fac ilities, in the amount of $75,000 per year – Mike Welch, Treatment and R egulatory Manager. F P resentation and pos s ible rec ommendation regarding Water R ates C ost of S ervic e S tudy results and new water and s ewer rates, G lenn Dishong, Director of Water Utilities/NewG en G C ons ideration and possible recommendation regarding the “Texas Water C ode S ection 13.248 R etail Water C ertific ate of C onvenienc e and Nec es s ity S ervice Area Transfer Agreement,” between the C ity of G eorgetown and Kempner Water S upply C orporation (“Kempner W S C ”) relating to the trans fer of approximately 7,617.6 ac res (approximately 12 s quare miles ) loc ated in Bell C ounty from G eorgetown’s Water C ertific ate of C onvenienc e and Nec es s ity (“C C N”) to Kempner W S C ’s Water C C N -- C helsea S olomon, C ontrol C enter Manager Page 2 of 111 H C on sideration an d possible recom m en dation to approve the purch ase of B ioxide from E voqua Water T ech n ologies L L C of S arasota, F lorida, in an am ount n ot to exceed $100,000.00 for F iscal Year 2020-2021. D avid T hom ison, Water S ervices M an ager I C ons ideration and possible recommendation to award a contrac t for the Edwards Aquifer R ec harge Zone (EAR Z) Wastewater S ys tem R ehabilitation Area 2 - 2019, to C ruz Tec h, Inc . out of Houston T X, in the amount of $2,460,360.00. – Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager J C ons ideration and possible recommendation to award a Construction Materials Observation and Testing Contract to Terracon Consultants, Inc., of Austin, Texas, for materials testing and inspection services for the Northlake Water Treatment P lant Phase IV Expansion in the amount of $125,923.00. – Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager K C ons ideration and pos s ible rec o mmendatio n to award a C ons tructio n C ontrac t to C unningham C ons tructors & Assoc ., Inc ., o f G eo rgeto wn, Texas , fo r the Northlake Water Treatment P lant P hase I V Expansion in the amount of $11,734,000.00. – Wes ley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, C I P Manager L C ons ideration and p o s s ib le recommend ation to award a c ontrac t to R o b les 1, LLC of C ib o lo , Texas for the S teel Water S to rage Tank Demo lition P rojec t in the amount of $341,102.00. – Wesley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager P ublic Wishing to Address the B oard O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board cons iders that item. O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public . F or Board Liaison c ontact information, pleas e logon to http://government.georgetown.org/c ategory/boards -commissions /. M P ublic Wis hing to Address the Board. -- T homas G lab, Board C hair O n a subject not pos ted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public . O nly thos e persons who have submitted a timely reques t will be allowed to s peak. P lease contac t the Board Liaison to sign up to s peak at: Tina.Davis @georgetown.org. At the time of posting, no one had signed up to speak. Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily Page 3 of 111 acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 4 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C all to O rder. T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, Director of Water Utilities, C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: C all to O rder - T homas G lab, Board C hair F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: T homas G lab, Board C hair Page 5 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: Virtual C onference instruc tions , to inc lude options for public c omments and how the public may addres s the C ommission - Mike Welch, Treatment and R egulatory Manager IT E M S UMMARY: Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and how the public may address the C ommission - Mike Welch F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Mike Welch, Treatment and R egulatory Manager Page 6 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: R eview and possible action to approve the minutes from the S eptember 2020 Water Board meeting - Board Liais on IT E M S UMMARY: Board to review, revis e and/or approve the minutes from the August 2020 Water Board meeting F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Board Liais on AT TAC H ME N T S: Description Type Minutes Sept 2020 Backup Material Page 7 of 111 Georgetown Water Utilities Advisory Board Page 1 of 2 September 10, 2020 City of Georgetown, Texas Georgetown Water Utility Board Meeting Minutes Thursday, September 10, 2020 at 2:00 p.m. VIRTUAL-ZOOM Board Members Present: Thomas Glab; Board Chair, Stuart Garner, Scott Macmurdo, Steve Fought, Michael Morrison Staff Members Present: David Morgan, City Manager; Laurie Brewer, Assistant City Manager; Glenn Dishong, Director of Water Utilities; Leticia Zavala, Customer Care Director; Wesley Wright, System Engineering Director; Leigh Wallace, Finance Director; Chelsea Solomon, Control Center Manager; Mike Welch, Treatment and Regulatory Manager; Mayra Cantu, Management Analyst; Mike Maldonado, Meter Services Manager; Cindy Popisil, Customer Care Manager; Steven Wiker, IT Supervisor; Karen Frost, Assistant City Secretary; Tina Davis, Board Liaison Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - Meeting was called to order by Chair at 2:04 PM B.Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission – Dishong explained the participation process for the public (no one signed up to speak) and the Board, everyone must state name before speaking, Chair will do roll call for votes by name) No further questions or discussion. C.Public Wishing to Address the Board – Thomas Glab, Board Chair -at time of posting, there were no request to address the Board. D.Review and possible to recommendation to approve the minutes from the August 2020 Water Board meeting. Board Liaison, Motion to approve by Scott Macmurdo, Seconded by Mike Morrison. 5-0-0 E.Directors Report – Utility Directors gave department updates: Zavala states over 300 new customers from July to August, 80% were residential, 70% of water territory is on an AMI water system, 23% collected via mobile collection system. Average residential water usage monthly rate $64.42, all customer YTD average rate about Page 8 of 111 Georgetown Water Utilities Advisory Board Page 2 of 2 September 10, 2020 $120. On time payment percentage is 92%. Wallace reports total YTD revenues at 84% of budget, doing very well, Water, Wastewater and Irrigation sales revenue at 75% at budget, capital recovery fees pushing revenue. Operating expenses are at 65% of budget. Dishong reports, peak production last month, communications coming to public regarding water usage, currently in drought contingency plan. Wright gave updates Southlake WTP, in design phase Berry Creek Interceptor, EARZ project coming soon. F. Presentation, update and discussion regarding the cost of service water rate study and proposed water rates. Additional presentation and rate options shown on rate study. Will follow up next month for possible recommendation. G. Discussion and possible recommendation to exercise renewal option #3 of a contract with HydroPro Solutions LLC to provide Master Meter water meters and water meter registers for the Advanced Metering Infrastructure system with a not-to- exceed amount of $1,000.000 and to ratify $135,564.88 of previous expenditures for similar purchases from HydroPro Solutions on contract No. 17-0076-GC. Mike Maldonado, Meter Serviced Manager. Motion to approve by Morrison , Seconded by Garner 4-0-0 Morrison had to leave. Adjournment Motion to adjourn by Macmurdo, second by Garner. The meeting adjourned at 4:32 PM __________________________________ ______________________________ Thomas Glab, Chair Secretary ___________________________________ Board Liaison Page 9 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: Monthly report from Water Utility Directors IT E M S UMMARY: Monthly Updates F rom Water Utility Directors F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Mike Welch, Treatment and R egulatory Manager Page 10 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the 3rd and final renewal of the c ontract with Elk R idge C onstruc tion, LLC for groundskeeping services for water and wastewater treatment facilities , in the amount of $75,000 per year – Mike Welc h, Treatment and R egulatory Manager. IT E M S UMMARY: T he purpos e of this expenditure is to fund mowing and edging s ervic es at 4 Water Treatment facilities , 5 Wastewater Treatment fac ilities, and 4 Well sites S P E C IAL C O N S ID E R AT ION S : Elk R idge has performed well for the C ity of G eorgetown for three years. F IN AN C IAL IMPAC T: F unds for this ongoing expenditure will impac t the Water S ervic es - Treatment Budget(s ). F und C os t C enters F Y 20 Actual F Y 21 Budget Water 660 Water and Was tewater Treatment – 0529 & 0531 $67,711 $75,000 S TAF F R E C O MME N D AT IO N: S taff recommends awarding $75,000 and c ontinuing c ontracting services with this provider. S UB MIT T E D B Y: Mike Welch, Treatment and R egulatory Manager Page 11 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: P res entation and possible recommendation regarding Water R ates C os t of S ervice S tudy res ults and new water and sewer rates , G lenn Dis hong, Direc tor of Water Utilities /NewG en IT E M S UMMARY: P res entation of C os t of S ervice S tudy res ults including new water and sewer rate rec ommendations to be implemented Jan 1, 2021. F IN AN C IAL IMPAC T: R ecommended rates will impac t the Water F und. If polic y compliant, Water F und will have appropriate debt s ervic e c overage, operating res erves, and revenue stability through appropriate base rates that are not s ubjec t to usage fluctuation due to weather and cons ervation. S UB MIT T E D B Y: G lenn W. Dishong, Director of Water Utilities AT TAC H ME N T S: Description Type Board Presentation-Oct 8th Backup Material Rate handouts_0-7K Backup Material Page 12 of 111 RESULTS AND RECOMMENDATIONS WATER AND WASTEWATER COST OF SERVICE AND RATE DESIGN STUDY October 8, 2020 Water Utility Advisory Board Meeting, Georgetown, TX Page 13 of 111 2NEWGEN STRATEGIES AND SOLUTIONS, LLC AGENDA RECAP & COUNCIL FEEDBACK RATE OPTIONS CONCLUSION & BOARD DISCUSSION 2 Page 14 of 111 RECAP & COUNCIL FEEDBACK Page 15 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC PROJECTED COMBINED UTILITY PERFORMANCE UNDER CURRENT REVENUES •Combined utility estimated to not recover revenue required as early as FY 2021 •Days Cash on Hand reserves drop below 90 Days as early as FY 2023 •Water Monthly Base Charge revenues estimated to not recognize Water Fixed Cost of Service as early as FY 2021 4 FY (Targets)2021 2022 2023 2024 2025 DSC (1.50x)3.82 3.07 2.44 2.27 2.07 Days Cash (90 Days)*187 127 40 -24 -75 Fixed COS (75%)71%68%69%69%68% *Excludes $10M Annual Non-Operating Contingency Page 16 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC SUMMARY INTRODUCTION •FY 2020 Study Goals and Objectives: •Fiscal Policy Compliance (including Revenue Sufficiency) •Equitable Cost of Service •Conservation •Presentations on Draft Results and Rate Setting Options •August 13 -Georgetown Water Utility Advisory Board •August 25 -City Council •September 10 -Georgetown Water Utility Advisory Board •September 22 -City Council 5 Page 17 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC FEEDBACK TO DATE •City Council on August 25 •Financial Policy Compliance •Increasing minimum charges based on $1.50 on 3/4” meters achieves the 75% target. •Equitable Cost of Service •Residential revenues have the greatest shortfall and are the primary focus this year. •Conservation Plan •Moving the residential top tier down to 25,000 gallons impacts fewer than 10% of customer bills, will improve residential conservation, and is common in the market. •Board Feedback on September 10 •Agreed on Major Council Objectives Above •Generally preferred the 0-7,000 gallons for Tier 1 rates •City Council on September 22 •Generally preferred the 0-7,000 gallons for Tier 1 rates •Some preferred the 0-5,000 gallons for Tier 1 Rates 6 Page 18 of 111 RATE OPTIONS Page 19 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL VOLUMETRIC RATE DESIGN 8 Current Tiers Rates Scenario 1 Rates Scenario 2 Rates 0 –10,000 gals $1.75 0 –5,000 gals $1.80 0 –7,000 gals $1.85 10,001 –20,000 gals 2.40 5,001 –15,000 gals 2.70 7,001 –15,000 gals 2.75 20,001 –40,000 gals 4.00 15,001 –25,000 gals 4.75 15,001 –25,000 gals 4.80 40,001 –60,000 gals 6.50 25,001+ gals 8.30 25,001+ gals 8.40 60,001+ gals 8.50 •Based on historical customer usage characteristics and feedback from the City, the following Residential alternatives were determined: Page 20 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL VOLUMETRIC RATE DESIGN CUMULATIVE BILLED USAGE FREQUENCY DISTRIBUTION 9 76% Under 15,000 90% Under 25,000 96% Under 40,000 52% Under 7,000 38% Under 5,000 % o f T o t a l R e s i d e n t i a l C u s t o m e r B i l l s Page 21 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC SCENARIO 1: REVISED RESIDENTIAL TIER DESIGN FIRST TIER (0 –5,000 GALLONS); FOURTH TIER (25,000+ GALLONS) 10 FY (Targets)2021 2022 2023 2024 2025 DSC (1.50x)4.34 4.07 3.56 3.34 3.10 Days Cash (90 Days)*220 224 224 245 274 Fixed COS (75%)75%77%83%82%81% Rate Adjustments 2021 2022 2023 2024 2025 Water (Base $ Only)$1.50 $1.50 $1.50 -- Water (Volumetric)Varies ---- Wastewater (All %)8.89%8.89%8.89%-- •Revenue adjustments driven by first debt payment for San Gabriel Interceptor ($32.5M) in FY 2023; wastewater increases smoothed out over 3 years. •Water Base rate adjustments targeting Fixed COS metric and volumetric adjustments to residential to achieve cost of service and conservation objectives. •75% Tier Differential between top two revised Residential rate tiers *Excludes $10M Annual Non-Operating Contingency Page 22 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC SCENARIO 2: REVISED RESIDENTIAL TIER DESIGN FIRST TIER (0 –7,000 GALLONS); FOURTH TIER (25,000+ GALLONS) 11 FY (Targets)2021 2022 2023 2024 2025 DSC (1.50x)4.34 4.07 3.56 3.34 3.10 Days Cash (90 Days)*220 224 224 245 274 Fixed COS (75%)75%77%83%82%81% Rate Adjustments 2021 2022 2023 2024 2025 Water (Base $ Only)$1.50 $1.50 $1.50 -- Water (Volumetric)Varies ---- Wastewater (All %)8.89%8.89%8.89%-- *Excludes $10M Annual Non-Operating Contingency •Revenue adjustments driven by first debt payment for San Gabriel Interceptor ($32.5M) in FY 2023; wastewater increases smoothed out over 3 years. •Water Base rate adjustments targeting Fixed COS metric and volumetric adjustments to residential to achieve cost of service and conservation objectives. •75% Tier Differential between top two revised Residential rate tiers Page 23 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC SAMPLE OF RESIDENTIAL WATER CHARGES FOR RANGE OF USAGE FROM 0-45,000 GALLONS 12 To t a l W a t e r C h a r g e s ( $ ) Monthly Water Consumption (Gallons) Page 24 of 111 13NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL WATER BILL COMPARISON Based on ¾” meter. Variances are from the current rates. 13 Current Scenario 1 Scenario 2 5,000 Gallons $ 31.75 $ 33.50 $ 33.75 Variance, $$ 1.75 $ 2.00 Variance %5.51%6.30% 15,000 Gallons $ 52.50 $ 60.50 $ 59.45 Variance, $$ 8.00 $ 6.95 Variance %15.24%13.24% 25,000 Gallons $ 84.50 $ 108.00 $ 107.45 Variance, $$ 23.50 $ 22.95 Variance %27.81%27.16% 35,000 Gallons $ 124.50 $ 191.00 $ 191.45 Variance, $$ 66.50 $ 66.95 Variance %53.41%53.78% Page 25 of 111 14NEWGEN STRATEGIES AND SOLUTIONS, LLC COMMUNITY RATE COMPARISONS •Comparisons between communities are very common, but may not tell the whole story. •Each system is unique in geography, age of infrastructure, capital maintenance efforts, and typical usage patterns. 14 Page 26 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC REGIONAL BILL COMPARISON RESIDENTIAL USER BILL (5,000 GALS –WATER; FLAT SEWER*) 15 *Georgetown currently does not charge a variable rate based on billed Sewer flows. 5,000 gals in Sewer flows assumed for surrounding cities Page 27 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC REGIONAL BILL COMPARISON RESIDENTIAL USER BILL (15,000 GALS –WATER; FLAT SEWER*) 16 *Georgetown currently does not charge a variable rate based on billed Sewer flows. 10,000 gals in Sewer flows assumed for surrounding cities Page 28 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC REGIONAL BILL COMPARISON RESIDENTIAL USER BILL (25,000 GALS –WATER; FLAT SEWER*) 17 *Georgetown currently does not charge a variable rate based on billed Sewer flows. 10,000 gals in Sewer flows assumed for surrounding cities Page 29 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC REGIONAL BILL COMPARISON RESIDENTIAL USER BILL (35,000 GALS –WATER; FLAT SEWER*) 18 *Georgetown currently does not charge a variable rate based on billed Sewer flows. 10,000 gals in Sewer flows assumed for surrounding cities Page 30 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC REGIONAL BILL COMPARISON RESIDENTIAL MEDIAN USER BILL (6,000 GALS –WATER; FLAT SEWER*) 19 *Georgetown currently does not charge a variable rate based on billed Sewer flows. 4,000 gals in Sewer flows assumed for surrounding cities Page 31 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC REGIONAL BILL COMPARISON RESIDENTIAL AVERAGE USER BILL (10,200 GALS –WATER; FLAT SEWER*) 20 *Georgetown currently does not charge a variable rate based on billed Sewer flows. 6,100 gals in Sewer flows assumed for surrounding cities Page 32 of 111 CONCLUSIONS & BOARD FEEDBACK Page 33 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC CONCLUSIONS AND BOARD FEEDBACK •NewGen’s proposed rate Scenario 1 (0-5k) and Scenario 2 (0-7k) both fully meet the Board’s and City Council’s requested objectives. •Financial Policy Compliance •Equitable Cost of Service •Conservation Plan •What rate structure would the like to recommend to the City Council? 22 Page 34 of 111 NEWGEN STRATEGIES AND SOLUTIONS, LLC NEXT STEPS 23 Today Water Utility Advisory Board Recommendation Tue. 13 Oct. 2020 City Council Regular Agenda for Possible Action Tue. 27 Oct. 2020 City Council Regular Agenda for Possible Action (If Needed) Fri. 1 Jan. 2021 Water and Wastewater Rates Effective Page 35 of 111 THANK YOU! ANY QUESTIONS? MICHAEL SOMMERDORF, SENIOR CONSULTANT (972) 704-1655 MSOMMERDORF@NEWGENSTRATEGIES.NET MATTHEW GARRETT, DIRECTOR (972) 675-7699 MGARRETT@NEWGENSTRATEGIES.NET Page 36 of 111 DRAFT City of Georgetown, Texas Water Rate Comparisons (FY 2021 Rates) Current Proposed Base Rates Inside City 5/8" 15.50$      16.50$       3/4" 23.00        24.50         1" 38.50        41.00         1 1/2" 76.50        81.45         2" 153.50      163.40       3" 368.00      391.75       4" 644.00      685.55       6" 1,410.00  1,501.00   8" 2,450.00  2,608.10   Outside City 5/8" 18.50$      19.80$       3/4" 27.50        29.45         1" 46.00        49.25         1 1/2" 91.50        97.95         2" 183.50      196.40       3" 440.00      470.95       4" 770.00      824.15       6" 1,686.00  1,804.50   8" 2,929.50  3,135.40   Volumetric Rates (per 1,000 gallons) Residential 0 ‐ 10,000 gallons 1.75$        0 ‐ 7,000 gallons 1.85$         10,001 ‐ 20,000 gallons 2.40          7,001 ‐ 15,000 gallons 2.75           20,001 ‐ 40,000 gallons 4.00          15,001 ‐ 25,000 gallons 4.80           40,001 ‐ 60,000 gallons 6.50          25,000+ gallons 8.40           60,000+ gallons 8.50           Small Commercial (<2") 0 ‐ 300,000 gallons 2.40$        2.40$         300,001+ gallons 6.50          6.50           Large Commercial (2") 0 ‐ 600,000 gallons 2.40$        2.40$         600,001+ gallons 6.50          6.50           Large Commercial (3") 0 ‐ 900,000 gallons 2.40$        2.40$         900,001+ gallons 6.50          6.50           Large Commercial (4") 0 ‐ 4,000,000 gallons 2.40$        2.40$         4,000,001+ gallons 6.50          6.50           Large Commercial (6") 0 ‐ 6,000,000 gallons 2.40$        2.40$         6,000,001+ gallons 6.50          6.50           Large Commercial (8") 0 ‐ 8,000,000 gallons 2.40$        2.40$         8,000,001+ gallons 6.50          6.50           Manufacturing (<8") All Gallons 2.40$        2.40$         Page 1 of 3Page 37 of 111 DRAFT City of Georgetown, Texas Water Rate Comparisons (FY 2021 Rates) Current Proposed Municipal Interruptible All Gallons 2.40$        2.40$         Restaurant All Gallons 2.40$        2.40$         Evaporative Cooling All Gallons 2.40$        2.40$         Fire Flow All Gallons 2.40$        2.40$         Irrigation Only 0 ‐ 500,000 gallons 4.00$        4.00$         500,001+ gallons 8.50          8.50           Non‐Potable Water Rates All Gallons 1.25$        1.25$         Page 2 of 3Page 38 of 111 DRAFT City of Georgetown, Texas Wastewater Rate Comparisons (FY 2021 Rates) Current Proposed Base Rates Inside City Residential (Single Family/Domestic)32.00$      34.85$       Small Commercial (4" Sewer Line/ 3/4" Water Meter)32.00         34.85          Commercial (<6" Sewer Line)48.40         52.70          Commercial (>8" Sewer Line)85.95         93.60          High Strength Commercial (>250 BOD/Food Processing)48.40         52.70          Multi‐Family Service (>3 Residential Units per Water Meter)114.95      125.20       Outside City Residential (Single Family/Domestic)36.75$      40.10$       Small Commercial (4" Sewer Line/ 3/4" Water Meter)36.75         40.10          Commercial (<6" Sewer Line)55.65         60.65          Commercial (>8" Sewer Line)98.85         107.65       High Strength Commercial (>250 BOD/Food Processing)55.65         60.65          Multi‐Family Service (>3 Residential Units per Water Meter)132.20      143.95       Volumetric Charges (per 1,000 gallons) Inside City Residential (Single Family/Domestic)‐$            ‐$            Small Commercial (4" Sewer Line/ 3/4" Water Meter)2.75           3.00            Commercial (<6" Sewer Line)2.75           3.00            Commercial (>8" Sewer Line)2.75           3.00            High Strength Commercial (>250 BOD/Food Processing)4.50           4.90            Multi‐Family Service (>3 Residential Units per Water Meter)2.75           3.00            Outside City Residential (Single Family/Domestic)‐$            ‐$            Small Commercial (4" Sewer Line/ 3/4" Water Meter)3.15           3.45            Commercial (<6" Sewer Line)3.15           3.45            Commercial (>8" Sewer Line)3.15           3.45            High Strength Commercial (>250 BOD/Food Processing)5.20           5.65            Multi‐Family Service (>3 Residential Units per Water Meter)3.15           3.45            Page 3 of 3Page 39 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation regarding the “Texas Water C ode S ec tion 13.248 R etail Water C ertificate of C onvenience and Necessity S ervic e Area Trans fer Agreement,” between the C ity of G eorgetown and Kempner Water S upply C orporation (“Kempner W S C ”) relating to the transfer of approximately 7,617.6 acres (approximately 12 square miles) located in Bell C ounty from G eorgetown’s Water C ertificate of C onvenience and Necessity (“C C N”) to Kempner W S C ’s Water C C N -- C hels ea S olomon, C ontrol C enter Manager IT E M S UMMARY: By letter dated April 6, 2020, Kemp ner W S C req uested the trans fer o f ap p ro ximately 7,617.6 acres (approximately 12 square miles ) lo cated in Bell C o unty, Texas (the “Trans fer Area ”) from G eorgetown’s Water C C N to Kempner W S C ’s Water C C N (S ee Attachment #1) T he general lo catio n of the Transfer Area is s hown on Attachment #2. Kempner W S C ’s Water C C N area transfer request is one of three s uc h req ues ts rec eived to date in 2020 – the two o thers are fro m the C ity o f Lib erty Hill and Jarell- S chwertner Water S upply C orporatio n. At the C ity C ounc il Wo rksho p o n June 9, 2020, C ity s taff pres ented all three Water C C N area transfer req ues ts to the C ity C o uncil for initial direc tion, and C ity C ouncil authorized s taff to commence negotiations with the reques ting utilities. T his agenda item relates to the reques t b y Kempner W S C . T he C ity’s Water Utilities Department has evaluated Kemp ner W S C ’s reques t and d o es no t oppose it. T he C ity has no retail water cus tomers or water infras tructure in the Trans fer Area, and no p lans to extend water infras tructure to the Trans fer Area. At the C ity’s reques t, Kemp ner W S C retained the s ervic es o f NewG en S trategies & S olutions (“NewG en”) to determine what c o mp ensatio n amo unt wo uld b e due to the C ity under the Texas Water C ode fo r the C ity’s relinquis hment of the Trans fer Area. NewG en issued a report d ated S ep tember 14, 2020 finding that no c ompensation wo uld be d ue to G eo rgeto wn us ing the applic able s tatuto ry factors , other than reimburs ement of the C ity’s trans actio nal costs (i.e., legal fees and c o s ts for s taff time needed to prepare the nec es s ary applic ations and related filings with the P ub lic Utility C o mmis s io n o f Texas (“P UC ”) which must, in this ins tance, approve the trans fer.) A c o p y o f NewG en’s report is attac hed as Attachment #3. T he firs t s tep changing the b o und aries of a Water C C N is execution of an agreement d emo nstrating that the c hanges are mutually agreeable to the retail water s uppliers invo lved. A propos ed agreement between the C ity and Kempner W S C is attac hed as Attachment #4. T he Kemp ner W S C Board o f Direc tors approved the agreement at their S eptemb er 23, 2020 meeting. If the agreement is approved by the C ity, s ubsequent s teps invo lve s ubmittal o f a “S ale, Transfer, Merger Application” (S T M Applic ation) to P UC for approval, after notice and opportunity for hearing. F IN AN C IAL IMPAC T: T he p ro p o s ed Agreement will have no negative financial impac t to the C ity inas much as the C ity has no water c usto mers or exis ting water infras truc ture in the p ro p o s ed Transfer Area, and no p lans to c onstruc t infrastruc ture o n the c urrent planning horizon. NewG en S trategies & S olutions has evaluated the proposed trans action us ing the ap p licable statutory facto rs and determined that no c o mp ensatio n wo uld be due to the C ity for the transfer, exc ept for reimburs ement of the C ity’s trans action costs . Page 40 of 111 S UB MIT T E D B Y: C helsea S olomon, C ontrol C enter Manager AT TAC H ME N T S: Description Type Kempner Reques t Letter Backup Material map Backup Material NewGen Report Final Backup Material Agreement Backup Material Pres entation Pres entation Page 41 of 111 Page 42 of 111 Page 43 of 111 WEST BELL COUNTY WSC WATER SALADO WSC WATER SONTERRA MUD WATER CITY OF JARRELL WATER KEMPNER WSC WATER CITY OF FLORENCE WATER WESTERN DISTRICT COG WATER ENT R 279 S B S IH 35 S B N IH 3 5 FWY N B N IH 3 5 FR S B US18 3 S IH 3 5 FWY N B SH 1 9 5 S B IH 3 5 S B CR24 5 STILLM A N VALLE Y R D N IH 3 5 F W Y S B E FM 487 S IH 35 N B CR 226 SH 1 9 5 SH 138 SH 1 9 5 N B CR 2 2 8 N U S 1 8 3 W F M 4 8 7 BRIGGS RD FM 970 S IH 3 5 F W Y S B Williamson Burnet Bell Kempner/Georgetown CCN Transfer Area 0 4.52.25 Miles ±This map is a representation of the information currently held by the City of Georgetown Utility Systems. While every effort has been made to ensure the accuracy of the product, G.U.S. makes no warranties regarding the veracity or precision of the information depicted or the data from which it was produced and assumes no liability for damages due to errors or omissions. This map is not suitable for survey purposes. Area CCN's Transfer Area7617.60 Acres May 2020 Page 44 of 111 Economics | Strategy | Stakeholders | Sustainability www.newgenstrategies.net 275 W Campbell Road Suite 440 Richardson, TX 75080 Phone: (972) 680-2000 September 14, 2020 Via email Ms. Delores Coberley Kempner Water Supply Corporation 11986 East Hwy 190 Kempner, TX 76539 Subject: CCN Compensation Analysis for Kempner Water Supply Corporation Dear Ms. Coberley: NewGen Strategies and Solutions, LLC (NewGen) has completed our compensation analysis for the service area currently held by the City of Georgetown (City) that Kempner Water Supply Corporation (KWSC) desires to decertify and acquire. For reference, the subject area under consideration is illustrated in Attachment A. Governing Statute and Rules NewGen’s analysis, and indicated opinion concerning compensation amount, follows the requirements of Texas Water Code (TWC) §13.254(g). The factors ensuring that the compensation to a retail public utility is just and adequate include: 1. The value of real property owned and utilized by the retail public utility for its facilities according to the standards set forth in Texas Properties Code, Chapter 21; 2. The amount of the retail public utility's debt allocable for service to the area in question; 3. The value of the service facilities of the retail public utility located within the area in question; 4. The amount of any expenditures for planning, design, or construction of service facilities that are allocable to service to the area in question; 5. The amount of the retail public utility's contractual obligations allocable to the area in question; 6. Any demonstrated impairment of service or increase of cost to consumers of the retail public utility remaining after the decertification; 7. The impact on future revenues lost from existing customers; 8. Necessary and reasonable legal expenses and professional fees; and 9. Other relevant factors. Documentation Reviewed In conducting this analysis, the following documentation was reviewed and relied upon:  The subject area map included herein as Attachment A;  Correspondence by and between each entities’ legal counsel and NewGen; and  Correspondence by and between the individual parties and NewGen. FIN A L DocuSign Envelope ID: FBA40471-2E0F-4984-9CA2-705A55DCF332 Page 45 of 111 Ms. Delores Coberley September 14, 2020 Page 2 CCN Compensation Analysis for Kempner Water Supply Corporation It should be noted that the majority of NewGen’s analysis relies on representations made by the parties and their respective legal counsels. While a limited amount of data was requested, supporting documentation was either not available or not provided. NewGen understands that the parties have conferred extensively regarding this matter and are in general agreement around the majority of the parameters outlined below. To the extent either party challenges the conclusions outlined, NewGen respectfully requests the opportunity to request additional documentation and revise our findings and conclusions based on this documentation. Analysis of Compensation Criteria The following discusses each of the factors outlined in TWC §13.254(g) and NewGen’s analysis of each factor: 1. “The value of real property owned and utilized by the retail public utility for its facilities . . .” Findings: At this time, NewGen understands that the City has not committed or dedicated any facilities or lines to provide water service to the subject area. Further, no documentation has been provided which would demonstrate the City has performed any acts to provide service to the subject area. Based on this, NewGen is of the opinion that the subject area is not receiving water service in any capacity from the City. Given that the City has no facilities within the subject area, nor has performed any acts to supply service to the subject area, it is our opinion that no real property is owned or utilized by the City to supply service to the subject area. 2. “The amount of the retail public utility’s debt allocable for service to the area in question.” Findings: It is NewGen’s understanding that the City has no facilities and/or customers within the subject area, nor has performed acts or supplied anything to the subject area. Given this understanding, it is our opinion no debt is allocable to this area. 3. “The value of the service facilities of the retail public utility located within the area in question.” Findings: As indicated above, the City does not maintain service facilities in the area in question. Given this, it is our opinion that there is no value to be assigned associated with service facilities located within the area in question. 4. “The amount of any expenditures for planning, design, or construction of service facilities that are allocable to service to the area in question.” Findings: At this time, NewGen has not been provided any data indicating the City has incurred professional fees for the planning or design of facilities in the subject area. Further, given the above findings that there are no facilities in the subject area, NewGen is of the opinion that there are no expenditures for planning, design, or construction for service facilities allocable to the area. FIN A L DocuSign Envelope ID: FBA40471-2E0F-4984-9CA2-705A55DCF332 Page 46 of 111 Ms. Delores Coberley September 14, 2020 Page 3 CCN Compensation Analysis for Kempner Water Supply Corporation 5. “The amount of the retail public utility’s contractual obligations allocable to the area in question.” Findings: NewGen is not aware of any contractual obligations allocable to the area in question. 6. “Any demonstrated impairment of service or increase of cost to consumers of the retail public utility remaining after the decertification.” Findings: Given that there are no current customers or facilities within the subject area, it is our opinion that there will be no impairment of services and/or increase in costs to the remaining customers of the City as a result of decertification, as no current customers contribute to fixed cost recovery currently from the subject area. 7. “The impact on future revenues lost from existing customers.” Findings: There are no existing customers within the subject area; therefore, there is no anticipated loss of future revenues from the subject area. 8. “Necessary and reasonable legal expenses and professional fees.” Findings: Based on communication with legal counsel, NewGen understands that the parties have agreed that the City’s legal fees and other transactional costs will be addressed separately from this compensation analysis and will not be part of the compensation amount for the service area. NewGen understands that at this time, the City has incurred approximately $3,000 in legal fees specific to this matter. 9. “And other relevant factors.” Findings: We are unaware of any other relevant factors to be considered within this proceeding which would merit further analysis for determining just and adequate compensation. Conclusion: Based upon our analysis, as governed by TWC §13.254(g), it is our opinion that the compensation necessary for decertification of the subject area is zero dollars ($0.00). However, the City is due appropriate compensation for prudent, relevant legal fees incurred as discussed above. NewGen appreciates the opportunity to assist you in this matter. Should you have questions on review, please feel free to reach out to me at 972.232.2234 or via e-mail at cekrut@newgenstrategies.net. Sincerely, NewGen Strategies and Solutions, LLC Chris Ekrut Chief Financial Officer FIN A L DocuSign Envelope ID: FBA40471-2E0F-4984-9CA2-705A55DCF332 Page 47 of 111 ATTACHMENT ADocuSign Envelope ID: FBA40471-2E0F-4984-9CA2-705A55DCF332 Page 48 of 111 DocuSign Envelope ID: FBA40471-2E0F-4984-9CA2-705A55DCF332 Page 49 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 1 of 9 TEXAS WATER CODE SECTION 13.248- RETAIL WATER CERTIFICATE OF CONVENIENCE AND NECESSITY SERVICE AREA TRANSFER AGREEMENT This TEXAS WATER CODE SECTION 13.248 - RETAIL WATER CERTIFICATE OF CONVENIENCE AND NECESSITY SERVICE AREA TRANSFER AGREEMENT (this "Agreement") is made to be effective on the latest date accompanying the signature lines below (the “Effective Date”), and is by and between CITY OF GEORGETOWN, TEXAS (“Georgetown"), a home rule municipality organized and existing under the laws of the State of Texas, and KEMPNER WATER SUPPLY CORPORATION ("Kempner"), a nonprofit rural water supply corporation organized under Chapter 67 of the Texas Water Code for the purposes stated in Texas Water Code § 67.002 (individually a “Party,” collectively, the "Parties"), in connection with the boundary lines of the Certificates of Convenience and Necessity ("CCNs”) held by Georgetown and Kempner for the provision of retail water services to users pursuant to the Texas Water Code. RECITALS WHEREAS, Georgetown is the holder of retail water Certificate of Convenience and Necessity Number 12369 (“Georgetown CCN"), authorizing Georgetown to provide retail water service to certain areas in Williamson, Burnet, and Bell Counties; and WHEREAS, Kempner is the holder of retail water CCN Number 10456 (“Kempner CCN"), authorizing Kempner to provide retail water service to certain areas in Lampasas, Burnet, and Bell Counties; and WHEREAS, the Georgetown CCN borders the Kempner CCN for a distance of approximately two miles in Bell County; and WHEREAS, Kempner desires to become the sole retail water service provider to customers within the approximately 7,617.6 acre area (approximately 12 square miles) shown on the maps attached as Exhibit A and incorporated herein by this reference (the “Transfer Area”), and has existing facilities near the Transfer Area; and WHEREAS, as of the Effective Date, there are no retail water customers in the Transfer Area, nor does Georgetown have any facilities in or near the Transfer Area; and WHEREAS, because there are no customers in the Transfer Area as of the Effective Date, there will be no rate change associated with this Agreement; and Page 50 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 2 of 9 WHEREAS, on August 4, 2020 Georgetown sent, and Kempner hereby acknowledges receipt of, a copy of 16 Tex. Admin Code § 24.239; and WHEREAS, the Georgetown City Council and the Kempner Board of Directors each considered and approved this Agreement at meetings conducted in compliance with the Texas Open Meetings Act; and NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and confessed, the Parties hereto agree as follows: AGREEMENT ARTICLE 1. TRANSFER OF THE TRANSFER AREA Recitals. The recitals herein set forth above are incorporated into the Agreement for all purposes and are found to be true and correct. Exclusive Agreement. This Agreement is an exclusive, one-time Agreement between Georgetown and Kempner and the intent of the Agreement is to commence the regulatory process to transfer a portion of the Georgetown CCN to the Kempner CCN in order for Kemper to provide retail water service to customers in the Transfer Area for the Consideration. Transfer of the Transfer Area. In accordance with Section 13.248 of the Texas Water Code, but at all times subject to the terms and conditions of this Agreement and approval of the Public Utility Commission of Texas (the "PUC"), Georgetown hereby agrees to the reduction and modification of the boundaries of the Georgetown CCN to transfer or cancel the Transfer Area portion of the Georgetown CCN shown in Exhibit A. In accordance with Section 13.248 of the Texas Water Code, but at all times subject to the terms and conditions of this Agreement and the approval of the PUC, Kempner hereby agrees to the expansion and modification of the boundaries of the Kempner CCN to include the Transfer Area shown in Exhibit A. Other than the transfer of the Transfer Area from the Georgetown CCN to the Kempner CCN, no other changes to the Georgetown CCN or the Kempner CCN shall result from this Agreement. Sale, Transfer, Merger Application. Kempner and Georgetown agree to take all necessary steps to prepare, file, and advance an application at the PUC to sell, transfer and merge the Transfer Area from the Georgetown CCN to the Kempner CCN (the “Joint STM Application”) prepared in compliance with Texas Water Code §§ 13.242(a), 13.301 and 16 Tex. Admin Code §§ 24.225(a), 24.239 and any other applicable laws, rules or policies and obtain all other necessary regulatory approvals, if any. Kempner shall take the lead on preparing, filing, and advancing the Joint STM Application. Georgetown will Page 51 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 3 of 9 cooperate with Kempner regarding the preparation and filing of the Joint STM Application, subject to Kempner’s obligation to reimburse Georgetown when and as required by Section 1.05 of this Agreement. Within thirty (30) days after the Effective Date of this Agreement, Kempner shall file the Joint STM Application with the PUC. If the Joint STM Application is contested, then: (a) if Kempner and Georgetown mutually agree to pursue approval of the Joint STM Application by participating in the administrative hearing process, Kempner shall take the lead in the litigation and Georgetown will cooperate with Kempner in pursuing approval of the Joint STM Application with each Party bearing its own litigation costs, but neither Party is authorized to enter into any settlement agreement or agreed order, amend the Joint STM Application, or alter the Transfer Area without the written consent of the other Party; or (b) if one Party provides Notice to the other Party of its desire to withdraw the Joint STM Application (the “Termination Notice”) rather than participate in the administrative hearing process, this Agreement will be deemed terminated effective on the date that the Termination Notice was received, except that Kempner’s obligation to pay Georgetown as and when required by Section 1.05 of this Agreement shall survive termination. If on its own motion or after a contested case hearing the PUC does not issue an order approving the Joint STM Application, Kempner may, at its sole option, cost and expense, appeal the PUC determination or terminate this Agreement. Notwithstanding anything in this Section to the contrary, Kempner’s obligation to reimburse Georgetown for fees, costs and expenses associated with the Joint STM Application shall survive termination. Consideration. 1.05.01 Reimbursement of Georgetown’s Direct Costs. Kempner agrees that Georgetown shall not be required to incur any costs associated with efforts to transfer the Transfer Area from the Georgetown CCN to the Kempner CCN. As partial compensation for Georgetown’s consent to transfer the Transfer Area from Georgetown’s CCN to Kempner’s CCN, Kempner agrees to reimburse Georgetown for all fees, costs and expenses incurred by Georgetown related to negotiating and drafting of this Agreement, the Joint STM Application, and any other related or required submittals and obtaining PUC approval of same including, without limitation, staff time for mapping and other technical services billed at the rate of $34.00 per hour, reasonable attorney’s fees, and any other reasonable professional, administrative, or technical fees, costs and expenses related to same (“Georgetown’s Direct Costs”). On or before the close of business on the day that is 45 calendar days after receipt by Kempner of a statement or invoice for Georgetown’s Direct Costs (the “Cost Reimbursement Due Date”) Kempner shall pay Georgetown the amount invoiced in readily available funds received via bank wire. Kempner shall contact Georgetown to obtain bank wiring instructions at least seven (7) business days before the Cost Reimbursement Due Date. Invoices or statements for Georgetown’s Direct Page 52 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 4 of 9 Costs will be sent by Georgetown to Kempner on a monthly or other semi-regular basis as work progresses and continue until the transaction contemplated by this Agreement are completed. 1.05.02 Statutory Compensation Analysis. The Parties acknowledge receipt of a compensation analysis dated September 14, 2020 prepared by NewGen Strategies & Solutions, 275 W. Campbell Road, Suite 440, Richardson, TX 75080, relating to the value of the Transfer Area calculated using the factors set forth in Texas water Code Section 13.254(g) and finding that no additional consideration is due for the decertification of the Transfer Area other than payment by Kempner of Georgetown’s Direct Costs. Future Water Transmission Line and Water Supply. Georgetown has notified Kempner that it may construct one or more water transmission lines through the Transfer Area, and/or may seek to obtain a water supply from Kempner and/or Bell County Water Control and Improvement District #1 on a long-term or emergency-interconnect basis, and Kempner agrees to cooperate with and not to oppose those efforts directly or indirectly, provided that Kempner shall not be obligated to pay Georgetown’s fees or costs for same or allow uncompensated use of Kempner’s easements, and provided further that any easements, licenses, water supply contracts or other arrangement between Kempner and Georgetown must be memorialized in writing and approved by the governing bodies of both Kempner and Georgetown. Kempner’s obligation under this Section 1.06 shall survive the termination of this Agreement. Kempner’s Obligation to Serve. Upon PUC approval of the transfer of the Transfer Area to the Kempner CCN, Kempner shall be responsible for providing retail water service to the Transfer Area under such terms and condition as are allowed under the Kempner CCN and any applicable governmental statutes and regulations. No Georgetown Obligation to Serve. Upon PUC approval of the revisions to its CCN boundary removing the Transfer Area from the Georgetown CCN, Georgetown shall have no obligation to provide retail water service to the Transfer Area. ARTICLE 2. NOTICES Notice. The Parties contemplate that they will engage in informal communications with respect to the subject matter of this Agreement. However, any formal notices or other communications (“Notice”) required to be given by one Party to another by this Agreement shall be given in writing addressed to the Party to be notified at the address set forth below for such Party by: (i) delivering the same in person, (ii) depositing the same in the United States Mail, certified or registered, return receipt requested, postage prepaid, addressed to the Party to be notified, (iii) depositing the same with FedEx or Page 53 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 5 of 9 another nationally recognized courier service guaranteeing “next day delivery,” addressed to the Party to be notified, or (iv) if an email address is provided in this Section, sending the same by electronic mail with confirming copy sent by mail. Notice deposited in the United States mail in the manner herein above described shall be deemed effective from and after the date reflected on the return receipt. Notice given in any other manner shall be effective only if and when received by the Party to be notified as reflected by a written receipt or confirmation. For the purposes of notice, the addresses of the Parties, until changed as provided in Section 2.20 of this Agreement, shall be as follows: . Georgetown: City of Georgetown 808 Martin Luther King, Jr. St. Georgetown, Texas 78626 Attention: City Manager With required copy to: City of Georgetown 809 Martin Luther King, Jr. St. Georgetown, Texas 78626 Attention: City Attorney Kempner: Kempner Water Supply Corporation 11096 East Hwy. 190 Kempner, Texas 76539 Attention: General Manager delores@kempnerwsc.com With required copy to: Patrick Lindner Davidson, Troilo, Ream & Garza, P.C. 601 NW Loop 410, Suite 100 San Antonio, Texas 78216 plindner@dtrglaw.com Change of Address for Notice. A Party may change its address for Notice by giving Notice of such change to the other Party in the same manner as described in Section 2.01 of this Agreement. Page 54 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 6 of 9 ARTICLE 3. MISCELLANEOUS Governing Law. This Agreement shall be governed, construed, and interpreted in accordance with the laws of the State of Texas. All acts required or permitted to be performed hereunder are performable in Williamson County, Texas, and it is agreed that any civil action brought to enforce or construe the terms or provisions hereof or to enjoin or require the performance of any act in connection herewith, shall be brought in a court of competent jurisdiction sitting in Williamson County, Texas. It is agreed that any administrative law action brought to enforce or construe the terms or provisions hereof or to enjoin or require the performance of any act in connection herewith, shall be brought at the PUC or its successor agency. Severability. In the event one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable In any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Unintended Omission. If any punctuation, word, clause, sentence, or provision necessary to give meaning, validity, or effect to any other word, clause, sentence, or provision in this Agreement is omitted, then it is hereby declared that such omission was unintentional and that the omitted punctuation, word, clause, sentence, or provision shall be supplied by inference. Limitation of Liability. In no event shall either Party or any of its respective officers, directors, members, partners, shareholders, employees, agents or affiliates be liable for any special, indirect, non-compensatory, consequential, incidental, punitive or exemplary damages of any type, including lost profits, loss of business opportunity or business interruptions irrespective of whether such damages are reasonably foreseeable or whether such claims arise in contract, tort (including negligence, whether sole, joint, or concurrent or strict liability) or otherwise, arising out of this Agreement. Effect of State and Federal Laws. Notwithstanding any other provision of this Agreement, the Parties shall comply with all applicable statutes or regulations of the PUC, the United States, and the State of Texas, and any rules implementing such statutes or regulations. Amendment. This Agreement shall not be amended except by written instrument signed by all Parties to this Agreement. Time. Time is of the essence in all things pertaining to the performance of this Agreement. Page 55 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 7 of 9 Authority for Execution. Georgetown hereby certifies, represents, and warrants that the execution of this Agreement is duly authorized and adopted in conformity with the laws, regulations, and ordinances applicable to the city. Kempner hereby certifies, represents, and warrants that the execution of this Agreement is duly authorized and adopted in conformity with the laws, regulations and orders applicable to Kempner. Information pertaining to public notice per 16 Tex. Admin. Code Section 24.253(c)(2) and (3) is attached hereto under Exhibit B, incorporated herein by this reference, consisting of a copy of the meeting agenda and minutes for the meeting during which this Agreement was discussed and affidavits attesting to the date of those meetings. Foreign Terrorist Organizations. Pursuant to Chapter 2252, Texas Government Code, Kempner represents and certifies that, at the time of execution of this Agreement neither Kempner, nor any wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapters 806 or 807 of the Texas Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 806.051, 807.051, or 2252.153 of the Texas Government Code. Pursuant to Chapter 2252, Texas Government Code, Georgetown represents and certifies that, at the time of execution of this Agreement neither Georgetown, nor any wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapters 806 or 807 of the Texas Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 806.051, 807.051, or 2252.153 of the Texas Government Code. The term “foreign terrorist organization” in this paragraph has the meaning assigned to such term in Section 2252.151 of the Texas Government Code. Prohibition Against Boycotting Israel. As required by Chapter 2270, Texas Government Code, Kempner hereby verifies that Kempner does not boycott Israel and will not boycott Israel through the term of this Agreement, and Georgetown hereby verifies that Georgetown does not boycott Israel and will not boycott Israel through the terms of this Agreement. For purposes of this verification, “boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli- controlled territory, but does not include an action made for ordinary business purposes. Entire Agreement. This Agreement and the attached Exhibits, which are incorporated into this Agreement by reference, reflects the entire agreement among the Parties pertaining to the subject matter hereof and supersedes all prior and Page 56 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 8 of 9 contemporaneous agreements and understandings of the Parties in the connection herewith. Multiple Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and which may be transmitted electronically, and all of which together shall be construed as one and the same instrument. Assignment. This Agreement may not be assigned by any Party, except by the prior written consent of the other Party. IN WITNESS WHEREOF, the Parties approved and executed this Agreement to be effective on the Effective Date. KEMPNER WATER SUPPLY CORPORATION, a Texas non-profit water supply corporation Attest: __________________________ By:_________________________________ George McClintock, Ric Dominowski, Secretary, Board of Directors President, Board of Directors STATE OF TEXAS § § COUNTY OF BELL § This instrument was acknowledged before me the ____ day of ____________________, 2020, by Ric Dominowski, President of the Board of Directors of Kempner Water Supply Corporation, a Texas non-profit corporation, on behalf of said corporation. (seal) Notary Public State of Texas Page 57 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Page 9 of 9 CITY OF GEORGETOWN, TEXAS a Texas Home Rule Municipal Corporation Attest: __________________________ By:_________________________________ Robyn Densmore Printed Name: Title: City Secretary Title: Mayor Approved as to form: ____________________________ Skye Masson, City Attorney STATE OF TEXAS § § COUNTY OF WILLIAMSON § This instrument was acknowledged before me the ____ day of ____________________, 2020, by _____________________________________, Mayor of the City of Georgetown, Texas, a home-rule city, on behalf of the City. (seal) Notary Public State of Texas Page 58 of 111 Georgetown-Kempner TWC Section 13.248 Agreement EXHIBIT A TRANSFER AREA MAPS Page 59 of 111 WEST BELL COUNTY WSC WATER SALADO WSC WATER SONTERRA MUD WATER CITY OF JARRELL WATER KEMPNER WSC WATER CITY OF FLORENCE WATER WESTERN DISTRICT COG WATER ENT R 279 S B S IH 35 S B N IH 3 5 FWY N B N IH 3 5 FR S B US18 3 S IH 3 5 FWY N B SH 1 9 5 S B IH 3 5 S B CR24 5 STILLM A N VALLE Y R D N IH 3 5 F W Y S B E FM 487 S IH 35 N B CR 226 SH 1 9 5 SH 138 SH 1 9 5 N B CR 2 2 8 N U S 1 8 3 W F M 4 8 7 BRIGGS RD FM 970 S IH 3 5 F W Y S B Williamson Burnet Bell Kempner/Georgetown CCN Transfer Area 0 4.52.25 Miles ±This map is a representation of the information currently held by the City of Georgetown Utility Systems. While every effort has been made to ensure the accuracy of the product, G.U.S. makes no warranties regarding the veracity or precision of the information depicted or the data from which it was produced and assumes no liability for damages due to errors or omissions. This map is not suitable for survey purposes. Area CCN's Transfer Area7617.60 Acres May 2020 Page 60 of 111 Georgetown-Kempner TWC Section 13.248 Agreement EXHIBIT B PROOF OF NOTICE OF TWC SECTION 13.248 AGREEMENT Index: 1. Affidavit, and Certified Agenda and Minutes of City Council Meeting, City of Georgetown 2. Affidavit, and Certified Agenda and Minutes of Board of Directors of Kempner WSC Page 61 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Georgetown Affidavit Page 1 AFFIDAVIT OF GLENN W. DISHONG (City of Georgetown, Texas) STATE OF TEXAS § COUNTY OF WILLIAMSON § On this day, Glenn W. Dishong appeared before me, the undersigned notary public, and after I administered an oath to him, upon his oath, he said: I. "My name is Glenn Dishong. I am the Director of Water Utilities for the City of Georgetown, Texas. I am more than 21 years of age and capable of making this affidavit ("Affidavit"). I have personal knowledge of the facts stated herein, which are true and correct. 2. I am employed as the Director of Water Utilities for the City of Georgetown and coordinate on water utility issues directly with my colleagues at the City of Georgetown who prepare and post notices of City Council Agendas at least 72 hours prior to City Council meetings in accordance with the Texas Open Meetings Act. 3. I have prepared this affidavit to address Public Utility Commission Rule 24.253(c)(3) in support of the City of Georgetown’s joint petition with Kempner Water Supply Corporation filed under Section 13.248 of the Texas Water Code requesting approval of the Parties' Texas Water Code Section 13.248 Retail Water Certificate of Convenience and Necessity Service Area Transfer Agreement (CCN Transfer Agreement), which is effective _______________________. 4. I am aware of Public Utility Commission Rule 24.253( c )(3) which requires that '[i]f notice was provided in accordance with paragraph (1) or (2) of this subsection, both parties to the contract under this section shall ensure that the following are filed with the commission: an affidavit attesting to the date that notice was provided and copies of the notice that was sent.' Both Parties are complying with paragraph (2) of Rule 24.253(c) by submitting with our petition their respective meeting agendas and meeting minutes, which reflect our respective notices to the public and action taken regarding our above- referenced CCN Transfer Agreement. 5. By this affidavit, I am attesting to the date that the City of Georgetown notice was provided and am attaching a copy of that notice-specifically, the City of Georgetown City Council’s publicly noticed agenda for its meeting held on ___________________, 2020, beginning at 6:00 PM as well as the minutes of that meeting showing the action taken to Page 62 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Georgetown Affidavit Page 2 Approve the CCN Transfer Agreement. I am personally aware that this notice was timely posted at least 72 hours in advance of the meeting. 6. This affidavit is also filed in accordance with Texas Rules of Evidence 803(6) and 902(10) to ensure this attached notice/agenda and minutes are helpful to the Administrative Law Judge and admissible. These attachments are an exact duplicate of the original records, and are true and correct copies of the notice/agenda and minutes. It is the regular practice of the City of Georgetown to make and/or maintain these types of records, or to incorporate into City of Georgetown’s records, at or near the time of each act, event, condition, or opinion set forth in the records, or reasonably sooner thereafter. It is the regular practice of the City of Georgetown for these types of records to be made by, or from information transmitted by, persons with knowledge of the matter set forth in them, or to incorporate those documents into the City of Georgetown’s records. It is the regular practice of the City of Georgetown to make, keep or incorporate these types of records in the course of regularly conducted business activity. 7. There are no retail water customers within the CCN Transfer Area.” By: Glenn Dishong, Director of Water Utilities, City of Georgetown, Texas STATE OF TEXAS § COUNTY OF WILLIAMSON § This instrument was sworn to and acknowledged before me on ________________________________, 2020 by Glenn Dishong, Director of Water Utilities, City of Georgetown, Texas. (seal) Notary Public, State of Texas Page 63 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Georgetown Affidavit Page 3 STATE OF TEXAS § COUNTY OF WILLIAMSON § I, Robyn Densmore, City Secretary for the City of Georgetown, Texas, am the legal custodian of the City’s files and records. I hereby certify that the attached are true, accurate and complete copies of the City of Georgetown, Texas’ instruments and records as those instruments and records are filed in the official records of the City of Georgetown, Texas, specifically consisting of the certified agenda for the City of Georgetown, Texas City Council meeting held on _____________________________, 2020 beginning at 6:00 P.M. and the signed and approved minutes of that meeting. By: Robyn Densmore, City Secretary, City of Georgetown, Texas STATE OF TEXAS § COUNTY OF WILLIAMSON § This instrument was sworn to and acknowledged before me on ________________________________, 2020 by Robyn Densmore, City Secretary, City of Georgetown, Texas. (seal) Notary Public, State of Texas Page 64 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Georgetown Affidavit Page 4 [INSERT GEORGETOWN CITY COUNCIL MINUTES] Page 65 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Kempner WSC Affidavit Page 1 AFFIDAVIT OF DELORES COBERLEY (Kempner WSC) STATE OF TEXAS § COUNTY OF BELL § On this day, Delores Coberley appeared before me, the undersigned notary public, and after I administered an oath to her, upon her oath, she said: I. "My name is Delores Coberley. I am the General Manager of the Kempner Water Supply Corporation (“WSC”). I am more than 21 years of age and capable of making this affidavit ("Affidavit"). I have personal knowledge of the facts stated herein, which are true and correct. 2. I am employed as the General Manager of the Kempner WSC. One of my duties is to prepare and post notices of Board of Directors Agendas at least 72 hours prior to Board meetings in accordance with the Texas Open Meetings Act. 3. I have prepared this affidavit to address Public Utility Commission Rule 24.253(c)(3) in support of Kempner WSC’s joint petition with City of Georgetown filed under Section 13.248 of the Texas Water Code requesting approval of the Parties' Texas Water Code Section 13.248 Retail Water Certificate of Convenience and Necessity Service Area Transfer Agreement (CCN Transfer Agreement), which is effective ____________, 2020. 4. I am aware of Public Utility Commission Rule 24.253( c )(3) which requires that '[i]f notice was provided in accordance with paragraph (1) or (2) of this subsection, bot h parties to the contract under this section shall ensure that the following are filed with the commission: an affidavit attesting to the date that notice was provided and copies of the notice that was sent.' Both Parties are complying with paragraph (2) o f Rule 24.253(c) by submitting with our petition their respective meeting agendas and meeting minutes, which reflect our respective notices to the public and action taken regarding our above- referenced CCN Transfer Agreement. 5. By this affidavit, I am attesting to the date that Gum Springs notice was provided and am attaching a copy of that notice-specifically, the Kempner WSC’s publicly noticed agenda for its meeting held on _________________, 2020, beginning at 6:00 PM as well as the minutes of that meeting showing the action taken to Approve the CCN Transfer Agreement. I am personally aware that this notice was timely posted at least 72 hours in advance of the meeting. Page 66 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Kempner WSC Affidavit Page 2 6. This affidavit is also filed in accordance with Texas Rules of Evidence 803(6) and 902(10) to ensure this attached notice/agenda and minutes are helpful to the Administrative Law Judge and admissible. These attachments are an exact duplicate of the original records, and are true and correct copies of the notice/agenda and minutes. It is the regular practice of Kempner WSC to make and/or maintain these types of records, or to incorporate into Kempner WSC’s records, at or near the time of each act, event, condition, or opinion set forth in the records, or reasonably sooner thereafter. It is the regular practice of Kempner WSC for these types of records to be made by, or from information transmitted by, persons with knowledge of the matter set forth in them, or to incorporate those documents into Kempner WSC’s records. It is the regular practice of Kempner WSC to make, keep or incorporate these types of records in the course of regularly conducted business activity. 7. There are no retail water customers located in the CCN Transfer Area.” FURTHER AFFIANT SAYETH NOT. By: Delores Coberley, General Manager, Kempner Water Supply Corporation STATE OF TEXAS § COUNTY OF BELL § This instrument was acknowledged before me on ________________________________, 2020 by Delores Coberley, General Manager of the Kempner Water Supply Corporation. (seal) Notary Public, State of Texas Page 67 of 111 Georgetown-Kempner TWC Section 13.248 Agreement Kempner WSC Affidavit Page 3 [INSERT KEMPNER WSC BOARD MINUTES] Page 68 of 111 Page 69 of 111 Page 70 of 111 Page 71 of 111 Page 72 of 111 Page 73 of 111 Page 74 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration an d possible recom m en dation to approve the purch ase of B ioxide from E voqua Water T ech nologies L L C of S arasota, F lorida, in an am oun t n ot to exceed $100,000.00 for F iscal Year 2020- 2021. D avid T hom ison, Water S ervices M an ager IT E M S UMMARY: B ioxide purch ase from E voqua Water T ech. I n M ay 1998, C am p, D resser an d M cK ee, I n c perform ed a wastewater odor con trol study. T h is study was perform ed as a result of H ydrogen S ulfide (H 2S ) odor com plain ts in certain areas of the C ity. T h e study evaluated differen t m ethods to m itigate the H 2S problem with a recom m en dation being m ade to use B ioxide, a product patented by E voqua Water T ech n ologies. S in ce J uly 1999, th e C ity h as successfully used B ioxide to con trol odor problem s. S taff has determ ined th at it is still considered the m ost effective m eth od to m itigate the H 2S problem in th e collection system at this tim e. S P E C I A L C O N S I D E R AT I O N S : E voqua Water T ech nologies is a sole source provider of B ioxide an d is the on ly location that bids will be received and processed for B ioxide F IN AN C IAL IMPAC T: F un ds for th is addition al expenditure are available in the Water S ervices B udget. S pend Category W at er Fund A ctual B udget Odor Control CC 0530 $100,000.00 $100,000.00 S UB MIT T E D B Y: David T homis on, Water S ervic es Manager AT TAC H ME N T S: Description Type Evoqua Sole Source Letter Cover Memo Page 75 of 111 Page 76 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to award a c ontract for the Edwards Aquifer R echarge Zone (EAR Z) Was tewater S ystem R ehabilitation Area 2 - 2019, to C ruz Tech, Inc. out of Hous ton T X, in the amount of $2,460,360.00. – Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: T he Texas C ommission on Environmental Q uality (T C EQ ) requires the utility to tes t all wastewater lines over the EAR Z in a five-year p erio d . T he results o f the EAR Z Area 2 – 2019 required the remed iation of wastewater lines that indicated exfiltration. We also repair any infiltration problems within the s ystem. T he Ed wards Aq uifer R ec harge Zone Wastewater S ys tem R ehabilitation 2019-2020 (Area 2) projec t primarily cons is ts o f 20,000 linear feet o f mec hanical ro o t c leaning o f exis ting was tewater lines, 1,400 linear feet of p ip e burs ting ranging in s ize from 6” to 8”, 4,890 linear feet C ured-In-P lac e P ip e (C I P P ) ranging in s izes fro m 6” to 12” wastewater line, 110 point repairs , 10 rep lacement o f entire manho les , 1,850 vertical feet o f interior c o ating exis ting manho les , reform existing benc h and inverts for approximately 70 exis ting manholes , remove and replac e ring, c o ver, riser and cone fo r ap p ro ximately 85 manholes, and various other bid items o r activities relating to fo rce ac count, traffic s afety, trench s afety, p recons tructio n & pos t- cons truction videos, site preparation, post-cons truction testing, s ite res toration and clean-up activities . T he p ro jec t was pub licly advertised o n July 26, 2020 and August 2, 2020 with 20 plan holders. O n Augus t 18, 2020 at 2 P M S ix (6) c ompetitive bids were rec eived. T he low qualified bidder for this projec t was C ruz Tech, Inc . with a total b id of $2,460,360.00. Kas berg, P atric k & As s o ciates , LP has reviewed their related wo rk exp erienc e and referenc es fo r C ruz Tec h, Inc.; as a res ult, KPA rec o mmends award to C ruz Tec h, Inc . S TAF F R E C O MME N D AT IO N: S taff recommend approval of the c ontract with C ruz Tech, Inc. F IN AN C IAL IMPAC T: F unds for this additional expenditure are available in the Was tewater C apital funds . S UB MIT T E D B Y: C hris P ousson AT TAC H ME N T S: Description Type Letter of Recommendation Backup Material Bid Tab Backup Material Project Exhibit Backup Material Page 77 of 111 August 26, 2020 Mr. Chris Logan Senior Inspector City of Georgetown 300-1 Industrial Avenue Georgetown, Texas 78626-8445 Re: City of Georgetown EARZ Wastewater Rehabilitation 2019-2020 (Area 2) Mr. Logan, Bids were received by the City of Georgetown until 2:00 P.M. on Tuesday, August 18, 2020 for the above referenced project. There were six (1) competitive bids and one (1) non-responsive bid received. A detailed bid tabulation of this bid is attached for your use. The Edwards Aquifer Recharge Zone Wastewater System Rehabilitation 2019-2020 (Area 2) project primarily consists of 20,000 linear feet of mechanical root cleaning of existing wastewater lines, 1,400 linear feet of pipe bursting ranging in size from 6” to 8”, 4,890 linear feet Cured-In-Place Pipe (CIPP) ranging in sizes from 6” to 12” wastewater line, 110 point repairs, 10 replacement of entire manholes, 1,850 vertical feet of interior coating existing manholes, reform existing bench and inverts for approximately 70 existing manholes, remove and replace ring, cover, riser and cone for approximately 85 manholes, and various other bid items or activities relating to force account, traffic safety, trench safety, preconstruction & post-construction videos, site preparation, post-construction testing, site restoration and clean-up activities. Base Bids ranged from $2,460,360.00 to 3,800,500.00. Our OPC for the project was $2,850,000.00. The low qualified bidder for this project is Cruz Tec, Inc. out of Houston, Texas with a Base Bid of $2,460,360.00. Cruz Tec, Inc. has successfully completed similar sized and scoped projects for several Municipalities in Texas. We have reviewed the current workload, references and construction history. As a result of our findings, we recommend that a contract be awarded to Cruz Tec, Inc. in the bid amount of $2,460,360.00 be awarded. If you have questions, please call. Sincerely, Alvin R (Trae) Sutton III, P.E., CFM ARS/ xc: Ms. Nicole Abrego, City of Georgetown Mr. Michael Hallmar, City of Georgetown Mr. Matt Cisneros, Cruz Tec, Inc. KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS Texas Firm F-510 Temple RICK N. KASBERG, P.E. Georgetown One South Main Street R. DAVID PATRICK, P.E., CFM 1008 South Main Street Temple, Texas 76501 THOMAS D. VALLE, P.E. Georgetown, Texas 78626 (254) 773-3731 GINGER R. TOLBERT, P.E. (512) 819-9478 ALVIN R. “TRAE” SUTTON, III, P.E., CFM JOHN A. SIMCIK, P.E., CFM Page 78 of 111 BID TABULATION CITY OF GEORGETOWN TEXAS EARZ Wastewater Rehabilitation Area 2- 2019 August 18, 2020; 2:00 PM 2019-136-40 Page 1 of 3 BIDDER INFORMATION Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended No.Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount Price Amount Price Amount BASE BID 1 100%LS Insurance, Bonds and Mobilization, not to exceed 5% of Total Bid $ 117,160.00 $117,160.00 $35,000.00 $35,000.00 $125,000.00 $125,000.00 $95,000.00 $95,000.00 $170,000.00 $170,000.00 $165,000.00 $165,000.00 2 100%LS Provide a DVD containing Video of the Project Sites Before the Start of Construction on the Project $ 500.00 $500.00 $4,000.00 $4,000.00 $5,500.00 $5,500.00 $4,800.00 $4,800.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 3 100%LS Prepare, Submit and Implement a Traffic Safety Plan (Vehicular and Pedestrian) signed by a P.E. for each Manhole/Line Rehab located in an existing roadway $ 55,000.00 $55,000.00 $5,500.00 $5,500.00 $60,000.00 $60,000.00 $58,000.00 $58,000.00 $50,000.00 $50,000.00 $5,000.00 $5,000.00 4 100%LS Prepare & Implement a Trench Safety Plan for Structures (Insertion/ Removal Pits, Manholes, Point Repairs)$ 2,500.00 $2,500.00 $1,500.00 $1,500.00 $3,711.40 $3,711.40 $6,300.00 $6,300.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 5 100%LS Prepare Stormwater Pollution Prevention Plan, including submission to and receiving permits from Texas Commission on Environmental Quality (TCEQ) $ 4,000.00 $4,000.00 $2,000.00 $2,000.00 $1,650.00 $1,650.00 $6,900.00 $6,900.00 $12,000.00 $12,000.00 $7,000.00 $7,000.00 6 100%LS Provide Project Record Drawings $ 4,500.00 $4,500.00 $850.00 $850.00 $5,000.00 $5,000.00 $3,600.00 $3,600.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 7 900 LF Furnish, install, maintain and remove Silt Fence $ 3.50 $3,150.00 $7.00 $6,300.00 $2.26 $2,034.00 $6.00 $5,400.00 $5.00 $4,500.00 $4.00 $3,600.00 8 170 EA Furnish all materials, Equipment, Tools & Labor necessary for Vacuum Testing in accordance with Technical Specification CIP12.05 $ 400.00 $68,000.00 $465.00 $79,050.00 $450.00 $76,500.00 $300.00 $51,000.00 $450.00 $76,500.00 $300.00 $51,000.00 9 3 EA Furnish all Materials, Equipment, Tools & Labor necessary to Install a Drop Assembly $ 4,500.00 $13,500.00 $1,900.00 $5,700.00 $2,391.20 $7,173.60 $7,300.00 $21,900.00 $8,000.00 $24,000.00 $7,500.00 $22,500.00 10 70 EA Furnish all Materials, Equipment, Tools & Labor necessary to Reform Bench and Invert to Accommodate Existing Flow Pattern, Including Bypass Pumping $ 1,000.00 $70,000.00 $1,800.00 $126,000.00 $500.00 $35,000.00 $1,100.00 $77,000.00 $1,400.00 $98,000.00 $6,500.00 $455,000.00 11 3 EA Furnish all Materials, Equipment, Tools & Labor necessary to Reset Ring and Cover, Including Bypass Pumping and Surface Restoration to Existing Conditions $ 1,500.00 $4,500.00 $580.00 $1,740.00 $1,498.70 $4,496.10 $2,000.00 $6,000.00 $2,000.00 $6,000.00 $2,000.00 $6,000.00 12 85 EA Furnish all Materials, Equipment, Tools & Labor necessary to Remove & Replace Ring & Cover to Raise Manhole to Grade, Including Bypass Pumping and Surface Restoration to Existing Conditions $ 2,200.00 $187,000.00 $2,090.00 $177,650.00 $2,564.66 $217,996.10 $1,750.00 $148,750.00 $2,000.00 $170,000.00 $3,000.00 $255,000.00 13 25 EA Furnish all Materials, Equipment, Tools & Labor necessary to Remove and Replace 24" Ring, Cover, Riser & Cone with 32" $ 3,500.00 $87,500.00 $4,065.00 $101,625.00 $4,151.19 $103,779.75 $3,700.00 $92,500.00 $9,000.00 $225,000.00 $7,500.00 $187,500.00 14 30 EA Furnish all Materials, Equipment, Tools & Labor necessary to remove loose coating on manhole prior to sealing $ 250.00 $7,500.00 $580.00 $17,400.00 $800.00 $24,000.00 $880.00 $26,400.00 $1,300.00 $39,000.00 $2,000.00 $60,000.00 15 1,850 VF Completely Coat Manhole in accordance with Technical Specification WW5.08, including Cleaning, Grouting, Bypass Pumping and Surface Restoration to Existing Conditions $ 275.00 $508,750.00 $250.00 $462,500.00 $150.00 $277,500.00 $185.00 $342,250.00 $215.00 $397,750.00 $300.00 $555,000.00 16 50 EA Apply High Strength Grout (Quadex, etc) Ring, Cover and Grade Rings to properly seal rehabilitated manhole prior to coating $ 950.00 $47,500.00 $580.00 $29,000.00 $200.00 $10,000.00 $220.00 $11,000.00 $1,500.00 $75,000.00 $1,000.00 $50,000.00 17 85 EA Apply High Strength Grout (Quadex, etc) as necessary and around pipe penetrations to properly seal rehabilitated manhole prior to coating $ 900.00 $76,500.00 $580.00 $49,300.00 $200.00 $17,000.00 $250.00 $21,250.00 $1,000.00 $85,000.00 $300.00 $25,500.00 18 10 EA Remove all Roots from Manhole Wall $ 250.00 $2,500.00 $580.00 $5,800.00 $500.00 $5,000.00 $710.00 $7,100.00 $1,200.00 $12,000.00 $1,000.00 $10,000.00 19 10 EA Remove and Replace Entire Manhole including first Joint of Pipe in all directions, Including Bypass Pumping and Surface Restoration to Existing Conditions $ 9,700.00 $97,000.00 $9,300.00 $93,000.00 $16,430.38 $164,303.80 $15,000.00 $150,000.00 $20,000.00 $200,000.00 $9,500.00 $95,000.00 20 14 EA Adjust Manhole to Grade including concrete rings up to 12- inches $ 2,500.00 $35,000.00 $930.00 $13,020.00 $1,721.50 $24,101.00 $2,000.00 $28,000.00 $3,000.00 $42,000.00 $700.00 $9,800.00 21 20,000 LF Furnish all Materials, Equipment, Tools & Labor necessary for Mechanical Root Removal of Existing Wastewater Line, Including By-Pass Pumping & Pre & Post Videoing of Wastewater Line $ 13.00 $260,000.00 $4.75 $95,000.00 $7.50 $150,000.00 $11.00 $220,000.00 $6.00 $120,000.00 $10.00 $200,000.00 No n - R e s p o n s i v e B i d S u b m i t t e d Houston TX 77060 Austin TX 78724 915 Dalton Lane 15308 Ginger St. Austin TX 78742 Austin TX 78728Houston TX 77064 Vortex Services, LLC Liberty Hill TX 78642 Taylor TX 76574 National Power Rodding Corp 18150 Imperial Valley Dr.9810 FM 969 Patin Construction, LLC JKB Construction, LLC 3800 W. 2nd Street 14750 W State Highway 29 Cruz Tec. Inc. 12210 Ann Lane PGC General Contractors LLC Smith Contracting Co., Inc. Page 79 of 111 BID TABULATION CITY OF GEORGETOWN TEXAS EARZ Wastewater Rehabilitation Area 2- 2019 August 18, 2020; 2:00 PM 2019-136-40 Page 2 of 3 BIDDER INFORMATION Houston TX 77060 Austin TX 78724 915 Dalton Lane 15308 Ginger St. Austin TX 78742 Austin TX 78728Houston TX 77064 Vortex Services, LLC Liberty Hill TX 78642 Taylor TX 76574 National Power Rodding Corp 18150 Imperial Valley Dr.9810 FM 969 Patin Construction, LLC JKB Construction, LLC 3800 W. 2nd Street 14750 W State Highway 29 Cruz Tec. Inc. 12210 Ann Lane PGC General Contractors LLC Smith Contracting Co., Inc. 22 110 EA Furnish all Materials, Equipment, Tools & Labor necessary to Conduct a Point Repair at Defect Location, Including Bypass Pumping, Pre and Post Videoing of Wastewater Line to Confirm Defect Location, and Surface Restoration to Existing Conditions $ 3,450.00 $379,500.00 $7,900.00 $869,000.00 $7,070.00 $777,700.00 $8,400.00 $924,000.00 $8,000.00 $880,000.00 $8,500.00 $935,000.00 23 2,600 LF Rehabilitation of Existing 6-inch Wastewater Line by Cured- in-Place method including pre-construction video of pipe interior, all necessary excavation, materials, appurtenances, equipment, tying in all existing service connections, traffic control plan(s) and implementation, bypass pumping of all flows, interior root treatment, erosion control, all applicable testing and inspection by closed circuit video camera after completion $ 36.00 $93,600.00 $45.00 $117,000.00 $66.25 $172,250.00 $90.00 $234,000.00 $90.00 $234,000.00 $70.00 $182,000.00 24 870 LF Rehabilitation of Existing 8-inch Wastewater Line by Cured- in-Place method including pre-construction video of pipe interior, all necessary excavation, materials, appurtenances, equipment, tying in all existing service connections, traffic control plan(s) and implementation, bypass pumping of all flows, interior root treatment, erosion control, all applicable testing and inspection by closed circuit video camera after $ 32.00 $27,840.00 $50.00 $43,500.00 $73.50 $63,945.00 $110.00 $95,700.00 $120.00 $104,400.00 $60.00 $52,200.00 25 320 LF Rehabilitation of Existing 10-inch Wastewater Line by Cured-in-Place method including pre-construction video of pipe interior, all necessary excavation, materials, appurtenances, equipment, tying in all existing service connections, traffic control plan(s) and implementation, bypass pumping of all flows, interior root treatment, erosion control, all applicable testing and inspection by $ 38.00 $12,160.00 $80.00 $25,600.00 $79.75 $25,520.00 $90.00 $28,800.00 $100.00 $32,000.00 $70.00 $22,400.00 26 1,100 LF Rehabilitation of Existing 12-inch Wastewater Line by Cured-in-Place method including pre-construction video of pipe interior, all necessary excavation, materials, appurtenances, equipment, tying in all existing service connections, traffic control plan(s) and implementation, bypass pumping of all flows, interior root treatment, erosion control, all applicable testing and inspection by $ 39.00 $42,900.00 $50.00 $55,000.00 $71.00 $78,100.00 $85.00 $93,500.00 $80.00 $88,000.00 $70.00 $77,000.00 27 1,200 LF Furnish all Materials, Equipment, Tools & Labor necessary to Pipe Burst Wastewater Line from 6" to 6", Including Bypass Pumping, Pre and Post Videoing of Wastewater Line, Manhole Connections, and Surface Restoration to Existing Conditions $ 52.00 $62,400.00 $65.00 $78,000.00 $122.60 $147,120.00 $119.00 $142,800.00 $140.00 $168,000.00 $100.00 $120,000.00 28 200 LF Furnish all Materials, Equipment, Tools & Labor necessary to Pipe Burst Wastewater Line from 6" to 8", Including Bypass Pumping, Pre and Post Videoing of Wastewater Line, Manhole Connections, and Surface Restoration to Existing Conditions $ 72.00 $14,400.00 $65.00 $13,000.00 $131.40 $26,280.00 $135.00 $27,000.00 $170.00 $34,000.00 $100.00 $20,000.00 29 150 LF Furnish all Materials, Equipment, Tools & Labor necessary to Clean Out and Prepare Existing 48" Corrugated Metal Pipe Cementitious Liner $ 350.00 $52,500.00 $630.00 $94,500.00 $225.00 $33,750.00 $450.00 $67,500.00 $430.00 $64,500.00 $600.00 $90,000.00 30 1 EA Furnish all Materials, Equipment, Tools & Labor necessary to Conduct Physical Removal of objects in Existing Wastewater Line $ 2,500.00 $2,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $8,000.00 $8,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 No n - R e s p o n s i v e B i d S u b m i t t e d Page 80 of 111 BID TABULATION CITY OF GEORGETOWN TEXAS EARZ Wastewater Rehabilitation Area 2- 2019 August 18, 2020; 2:00 PM 2019-136-40 Page 3 of 3 BIDDER INFORMATION Houston TX 77060 Austin TX 78724 915 Dalton Lane 15308 Ginger St. Austin TX 78742 Austin TX 78728Houston TX 77064 Vortex Services, LLC Liberty Hill TX 78642 Taylor TX 76574 National Power Rodding Corp 18150 Imperial Valley Dr.9810 FM 969 Patin Construction, LLC JKB Construction, LLC 3800 W. 2nd Street 14750 W State Highway 29 Cruz Tec. Inc. 12210 Ann Lane PGC General Contractors LLC Smith Contracting Co., Inc. 31 2 EA Install New Manhole including first Joint of Pipe directions, Including all necessary excavation, materials, appurtenances, equipment, tying in all existing service connections, traffic control plan(s) and implementation, bypass pumping of all flows, erosion control and vacuum testing $ 9,500.00 $19,000.00 $10,000.00 $20,000.00 $18,853.17 $37,706.34 $17,000.00 $34,000.00 $18,000.00 $36,000.00 $10,000.00 $20,000.00 32 1 EA Furnish all Materials, Equipment, Tools & Labor necessary for installation of 8" SDR-26 PVC Residential Wastewater Service Cleanout $ 1,500.00 $1,500.00 $4,000.00 $4,000.00 $2,440.31 $2,440.31 $6,000.00 $6,000.00 $10,000.00 $10,000.00 $4,500.00 $4,500.00 33 100%LS City of Georgetown Force Account $100,000 $100,000.00 $100,000 $100,000.00 $100,000 $100,000.00 $100,000 $100,000.00 $100,000 $100,000.00 $100,000 $100,000.00 TOTAL BASE BID - (Items 1 - 33) Did Bidder Acknowledge Addenda No. 1 through 2?YES YES YES YES YES YES YES Did Bidder provide Section #00400?YES YES YES YES YES YES YES Did Bidder provide Section #00410?YES YES YES YES YES YES YES I hereby certify that this is a correct and true tabulation of all bids received Alvin R "Trae" Sutton, III, PE, CFM Date Kasberg, Patrick & Associates, LP No n - Re s p o n s i v e Bi d S u b m i t t e d 2,733,035.00$ 2,786,057.40$ 3,144,450.00$ 3,578,650.00$ 2,460,360.00$ 3,800,500.00$ -$ 8-19-20 Page 81 of 111 0 3000 6000 AREA 01 AREA 09 AREA 29 AREA 03 AREA 06 AREA 10 AREA 12 AREA 30 AREA 04 AREA 7 AREA 11 AREA 13 AREA 15 AREA 18 AREA 02 AREA 05 AREA 08 AREA 14 AREA 16 AREA 17 AREA 19 AREA 20 AREA 23 AREA 26 AREA 31 AREA 33 AREA 21 AREA 24 AREA 27 AREA 32 AREA 22 AREA 25 AREA 28 HORIZONTAL SCALE IN FEET This document is released for the purpose of interim review PROJECT NO. 19-136 GEORGETOWN, TEXAS under the authority of DRAWN BY Chelsea Hebert 2019 EARZ WASTEWATER REHABILITATION SHEET NO. Alvin R. Sutton P.E. 96530 on March 3, 2020 construction, bidding or permit NO. DATE REVISION BY Plot Date: DESIGNED BY Alvin R. Sutton III, P.E. CONSULTING ENGINEERS DEFECT LOCATION MAPS G-22 OF 55 SHEETS It is not to be used for purposes. © 2020 Kasberg, Patrick & Associates, LP KPA Firm Registration Number F-510 3/3/2020 5:09:39 PM Plotted By: CHEBERT APPROVED BY DATE GEORGETOWN, TEXAS 78626 KEY MAP N O R T H Page 82 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation to award a Construction Materials Observation and Testing Contract to Terracon Consultants, Inc., of Aus tin, Texas , for materials testing and inspection services for the Northlake Water Treatment Plant P hase IV Expansion in the amount of $125,923.00. – Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: T his task o rd er is fo r materials observation and tes ting services related to the Northlake Water Treatment P lant P has e I V Expans io n. Under the propos ed s cope o f wo rk, Terrac on will provid e s pecialized inspec tions services for earthwork, c onc rete, and reinforcement s teel. S TAF F R E C O MME N D AT IO N: S taff recommends awarding the contrac t to Terrac on C onsultants, Inc ., of Aus tin, Texas , for materials testing and ins pection s ervic es for the Northlake Water Treatment P lant P has e I V Expans ion in the amount of $125,923.00 F IN AN C IAL IMPAC T: F unds for the expenditure are budgeted in the Water C I P F und S UB MIT T E D B Y: Daniel Havins AT TAC H ME N T S: Description Type Terracon Tas k Order Propos al Backup Material Page 83 of 111 Page 84 of 111 Page 85 of 111 Page 86 of 111 Page 87 of 111 Page 88 of 111 Page 89 of 111 Page 90 of 111 Page 91 of 111 Page 92 of 111 Page 93 of 111 Page 94 of 111 Page 95 of 111 Page 96 of 111 Page 97 of 111 Page 98 of 111 Page 99 of 111 Page 100 of 111 Page 101 of 111 Page 102 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration and pos s ible recommendation to award a C onstruc tion C ontract to C unningham C onstruc tors & Assoc ., Inc., of G eorgetown, Texas , for the Northlake Water Treatment P lant P has e I V Expans ion in the amount of $11,734,000.00. – Wesley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: T his c ontract will include: C onstruc tion fo r the No rthlake Water Treatment P lant Expans io n. T he plant will b e exp anded fro m the current treatment c apacity o f 28.6 Millio n gallons p er day (MG D) to a treatment c ap acity of 37.4 MG D. T he p lant expans io n will inc lude a new treatment s truc ture with rapid mix, floc c ulation, s edimentation, filtration, yard piping and administration building. S TAF F R E C O MME N D AT IO N: C DM S mith and S taff rec ommend awarding the c ontract to C unningham C onstruc tors & Assoc ., Inc ., of G eorgetown, Texas, for cons truction of Northlake Water Treatment P lant P has e I V Expans ion in the amount of $11,734,000.00 – Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager F IN AN C IAL IMPAC T: F und for the expenditure are budgeted in the Water C I P F und. S UB MIT T E D B Y: Daniel Havins AT TAC H ME N T S: Description Type Recommendation of Award/Bid Tab Backup Material Page 103 of 111 9430 Research Boulevard Building I, Suite 200 Austin, Texas 78759 Tel: (512) 346-1100 Fax: (512) 345-1483 September 29, 2020 Mr. Michael Hallmark City of Georgetown 300-1 Industrial Ave. Georgetown, TX 78627 RE: Lake WTP Phase IV Expansion Recommendation of Award Dear Mr. Hallmark: The Lake WTP Phase IV Expansion project was advertised for public bids on August 12 and 19, 2020 in the Williamson County Sun. Through our office, we provided plans and specifications to twenty-one interested parties, including general contractors, subcontractors, suppliers and plan rooms. On September 22, 2020 at 2:00 p.m. bids were received at the Georgetown Municipal Complex, Purchasing Department, at 300-1 Industrial Avenue, Georgetown, Texas 78626 for the construction of the Lake WTP Phase IV Expansion project and then opened and publically read aloud. Eight bids were received, and the names of the bidders and total project base bid amounts are summarized below. 1. Cunningham Constructors & Assoc., Inc. $11,734,000.00 2. Excel Construction Services $13,090,950.00 3. CSA Construction $13,260,000.00 4. Archer Western Construction, LLC $14,073,000.00 5. BAR Constructors $14,530,550.00 6. Keystone Construction $15,168,000.00 7. Flintco, LLC $16,286,000.00 8. PGC General Contractors $19,915,000.00 A bid tabulation of all the bid items is attached. The low bidder on the project based on the base bid amount is Cunningham Constructors. In addition to submitting the bids, each of the bidders submitted a Statement of Bidder’s Experience (Section 00400). As listed in Section 00400, Cunningham Constructors has successfully completed several projects at the Lake WTP, illustrating their understanding of the existing facility, of the site constraints, and of the construction implementation methods required to complete the proposed improvements. The previous projects at the Lake WTP include the Phase III Expansion project, the 3.0 Page 104 of 111 Mr. Michael Hallmark September 29, 2020 Page 2 MG Clearwell project, and the Sun City Pump Station and Filter No. 10 project. Thus, based on the successful completion of these previous projects at the Lake WTP, we believe that Cunningham Constructors can successfully complete the Lake WTP Phase IV Expansion project as designed and specified; and, we recommend awarding this project to Cunningham Constructors in the amount of $11,734,000.00 (base bid). Sincerely, Ana Marie Karamalegos, P.E. CDM Smith Inc. TBPE Firm Registration No. F-3043 cc: Allen Woelke, PE, CDM Smith Daniel Havins, City of Georgetown Attachment Enclosed Page 105 of 111 CITY OF GEORGETOWN LAKE WTP PHASE IV EXPANSION BID TABULATION Bidders Acknowledged all Addenda Provide Bid Security (5%) Provide Information for Section 00400 BASE BID AMOUNT (BASE BID ITEM Nos. 1 - 8) Bid Item Item Description Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount 1 Furnish and install all necessary labor, materials, equipment and incidentals necessary to construct the Lake Water Treatment Plant – Phase IV Expansion, complete in place as detailed and specified, except those costs specifically included in the other items in this Schedule of Prices. 1 10,978,000.00$ 10,978,000.00$ 1 $ 12,260,950.00 12,260,950.00$ 1 $ 12,482,000.00 12,482,000.00$ 1 $ 13,258,000.00 13,258,000.00$ 1 13,750,000.00$ 13,750,000.00$ 1 $ 14,253,000.00 14,253,000.00$ 1 $ 15,360,000.00 15,360,000.00$ 1 $ 18,900,000.00 18,900,000.00$ 2 Design, furnish, install, maintain and remove Trench Excavation Safety Systems as required in all trenches deeper than five feet deep, complete in place as detailed and specified, including overhead and profit associated therewith. * Maximum linear feet to be determined by Bidder and entered here. Linear footage shall not be less than 1,000 L.F. 1,000 2.00$ 2,000.00$ 1,000 $ 10.00 10,000.00$ 1,000 $ 1.00 1,000.00$ 1,000 $ 5.00 5,000.00$ 1,500 2.50$ 3,750.00$ 1,000 $ 5.00 5,000.00$ 1,000 $ 2.00 2,000.00$ 8,000 $ 5.00 40,000.00$ 3 Design, furnish, install, maintain and remove Structure Excavation Safety Systems as required in all structure special shoring excavation systems, greater than five feet deep, complete in place as detailed and specified, including overhead and profit associated therewith. ** Maximum square feet to be determined by Bidder and entered here. Square footage shall be not less than 2,000 S.F. 2,000 2.00$ 4,000.00$ 2,000 $ 15.00 30,000.00$ 2,000 $ 1.00 2,000.00$ 2,000 $ 5.00 10,000.00$ 1,800 1.00$ 1,800.00$ 2,000 $ 5.00 10,000.00$ 2,000 $ 1.00 2,000.00$ 10,000 $ 5.00 50,000.00$ 4 A bid allowance for technology upgrade as directed by the Owner. The scope of work for this item is to be determined. The cost for the work to be performed shall be negotiated and Contractor shall be paid for the work out of this allowance. 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 1 $ 50,000.00 50,000.00$ 5 A bid allowance to be used for additional site improvements, landscaping,and miscellaneous modifications.The scope of work for this item is to be determined.The cost for the work to be performed shall be negotiated and Contractor shall be paid for the work out of this allowance. 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 1 $ 500,000.00 500,000.00$ 6 A bid allowance to be used for City permitting fees as directed by the Owner. The scope of work for this item is to be determined. The cost for the work to be performed shall be negotiated and Contractor shall be paid for the work out of this allowance. 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 1 $ 100,000.00 100,000.00$ 7 A bid allowance for a qualified firm to conduct the Ground Penetrating Radar Survey as required by the plans (Sheet C-2). Contractor shall be paid for actual cost of the GPR Survey out of this allowance. 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 1 $ 25,000.00 25,000.00$ 8 Furnish and install flowable fill for areas requiring void treatments to be filled as recommended by Geotechnical engineer at the time of inspection and evaluation of excavation, per unit cost as directed by Engineer, complete in place as detailed and specified, including overhead and profit associated therewith. 1,000 75.00$ 75,000.00$ 1,000 115.00$ 115,000.00$ 1,000 100.00$ 100,000.00$ 1,000 125.00$ 125,000.00$ 1,000 100.00$ 100,000.00$ 1,000 225.00$ 225,000.00$ 1,000 247.00$ 247,000.00$ 1,000 250.00$ 250,000.00$ Note: A math error was identified in the Total Base Bid Amount for CSA. Above reflects the correct sum. PGC General Contractors P P P $ 13,090,950.00 $ 11,734,000.00 $ 13,260,000.00 $ 14,073,000.00 $ 14,530,550.00 $ 15,168,000.00 $ 16,286,000.00 $ 19,915,000.00 BAR Constructors P P P Keystone Construction P P P Flintco, LLC P P P P P P CSA Construction P P P Archer Western P P P Cunningham Constructors P P P Excel Construction Svcs Total Base Bid (Item Nos. 1-8) September 22, 2020 Page 106 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: C onsideration and p o s s ib le recommend ation to award a c o ntract to R o b les 1, LLC o f C ibolo, Texas for the S teel Water S to rage Tank Demolitio n P ro ject in the amount o f $341,102.00. – Wes ley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager IT E M S UMMARY: T his p ro ject is for the demolitio n of five steel water ground s to rage tanks , o ne elevated sto rage tank, one lime silo and one slurry tank at vario us lo catio ns . T hos e loc ations includ e Daniels Mountain, Wo o d P ump S tation, Irvine P ump S tation, P ark Water Treatment P lant and S un C ity. T his p ro ject inc ludes the demolition and removal of the exis ting s torage tanks , electrical d emo lition and remo val, terminatio n of as s ociated pipe work and assoc iated s ite work. T his p ro ject was pub licly ad vertis ed o n S eptemb er 2, 2020 and S eptemb er 9, 2020. O n S eptember 29, 2020 we received four (4) c o mp etitive bids . T he lo w q ualified b id d er for the p ro ject was R obles 1, LLC with a total bid o f $341,102.00. R o b les 1 has s uc c es s fully completed projec ts o f similar s ize and sc ope. C DM S mith has reviewed R obles 1, L L C ’s referenc es and cons tructio n his tory. As a res ult o f these findings, C DM S mith recommends approval of award to R obles 1, LLC . S TAF F R E C O MME N D AT IO N: S taff and C DM S mith rec ommend awarding a c ontract to R obles 1, LLC of C ibolo, Texas for the S teel Water S torage Tank Demolition P rojec t in the amount of $341,102.00 F IN AN C IAL IMPAC T: F unds for this expenditure are budgeted in the Water C I P F und S UB MIT T E D B Y: C hris P ousson AT TAC H ME N T S: Description Type Recommendation of Award / Bid Tab Backup Material Page 107 of 111 9430 Research Boulevard Building I, Suite 200 Austin, Texas 78759 Tel: (512) 346-1100 Fax: (512) 345-1483 September 30, 2020 Mr. Michael Hallmark City of Georgetown 300-1 Industrial Ave. Georgetown, TX 78627 RE: Steel Water Storage Tank Demolition Project Recommendation of Award Dear Mr. Hallmark: The Steel Water Storage Tank Demolition Project was advertised for public bids on September 2 and 9, 2020 in the Williamson County Sun. Through our office, we provided plans and specifications to 14 interested parties, including general contractors, subcontractors, suppliers and plan rooms. On September 29, 2020 at 2:00 p.m. bids were received at the Georgetown Municipal Complex, Purchasing Department, at 300-1 Industrial Avenue, Georgetown, Texas 78626 for the construction of the Steel Water Storage Tank Demolition Project and then opened and publically read aloud. Four bids were received, and the names of the bidders and total project base bid amounts are summarized below. 1. Robles 1 $341,102.00 2. Hunter Demolition and Wrecking, Corp. $531,300.00 3. Iseler Demolition $573,336.00 4. Garrett Demolition, Inc. $949,341.00 A bid tabulation of all the bid items is attached. The low bidder on the project based on the base bid amount is Robles 1. In addition to submitting the bids, each of the bidders submitted a Statement of Bidder’s Experience (Section 00400). As listed in Section 00400, Robles 1 has successfully completed several demolition projects, illustrating their understanding of the demolition process, industrial site constraints, and construction implementation methods required to complete the proposed work. The previous steel tank demolition projects include the City of West Demo Steel Tank; the Odo J Riedel Regional Water Reclamation Plant demolition of effluent filters, air piping, pumps, supports, and 2 trickling filter tanks; and the City of Midland Water Pollution Control Plant demolition of four aeration basins and piping, foundations, underground piping, and outfall structures. Robles 1 also has experience with Page 108 of 111 Mr. Michael Hallmark September 30, 2020 Page 2 commercial demolition projects in central Texas including demolition projects in Georgetown. Based on the successful completion of these previous projects, we believe that Robles 1 can successfully complete the Steel Water Storage Tank Demolition Project as designed and specified; and, we recommend awarding this project to Robles 1 in the amount of $341,102.00 (base bid). Sincerely, Allen Woelke, P.E. CDM Smith Inc. TBPE Firm Registration No. F-3043 cc: Harvey Mitschke, PE, CDM Smith Daniel Havins, City of Georgetown Attachment Enclosed Page 109 of 111 CITY OF GEORGETOWN STEEL WATER STORAGE TANK DEMOLITION PROJECT ITB 202034 BID TABULATION BASE BID AMOUNT (BASE BID ITEM Nos. 1 - 17) Bid Item Item Description Estimated Quantity UOM Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Bonding, Insurance, and Mobilization/ Demobilization Related Expenses not to exceed 5% of Total Bid.1 LS 44,252.00$ 44,252.00$ 38,000.00 38,000.00$ $ 25,436.00 25,436.00$ $ 15,000.00 15,000.00$ 2 Daniel’s Mountain Site 0.75 MG Ground Storage Tank demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. 1 LS 89,528.00$ 89,528.00$ 23,000.00 23,000.00$ $ 32,000.00 32,000.00$ $ 12,167.00 12,167.00$ 3 Daniel’s Mountain Site 2.0 MG Ground Storage Tank demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. Include SWPPP and temporary erosion and sedimentation control for the Daniel’s Mountain Site. 1 LS 104,535.00$ 104,535.00$ 51,000.00 51,000.00$ $ 40,000.00 40,000.00$ $ 13,560.00 13,560.00$ 4 Irvine Site 0.3 MG Ground Storage Tank demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. Include SWPPP and temporary erosion and sedimentation control for the Irvine Site. 1 LS $ 53,976.00 53,976.00$ 41,000.00 41,000.00$ $ 26,000.00 26,000.00$ $ 5,711.00 5,711.00$ 5 Irvine Site 2,500 gallon Hydrotank demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. 1 LS $ 2,588.00 2,588.00$ 4,200.00 4,200.00$ $ 6,800.00 6,800.00$ $ 6,703.00 6,703.00$ 6 Park WTP Site Ground Storage Tank demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. Include SWPPP and temporary erosion and sedimentation control for the Park WTP Site. 1 LS $ 126,270.00 126,270.00$ 46,000.00 46,000.00$ $ 45,000.00 45,000.00$ $ 19,443.00 19,443.00$ 7 Park WTP Site Trench Safety Implementation at underground pipe termination plugs 20 LF $ 518.00 10,360.00$ 50.00 1,000.00$ $ 250.00 5,000.00$ $ 150.00 3,000.00$ 8 Park WTP Site Lime Silo demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs.1 LS $ 35,708.00 35,708.00$ 38,000.00 38,000.00$ $ 28,000.00 28,000.00$ $ 17,512.00 17,512.00$ 9 Park WTP Site Removal and Disposal of Lime from Lime Silo including all associated materials, sitework, permitting, labor, and safety costs. 100 CY $ 93.25 9,325.00$ 75.00 7,500.00$ $ 240.00 24,000.00$ $ 275.00 27,500.00$ 10 Park WTP Site Slurry Tank Removal including all associated materials, sitework, permitting, labor and safety costs.1 LS $ 1,553.00 1,553.00$ 44,000.00 44,000.00$ $ 1,000.00 1,000.00$ $ 4,000.00 4,000.00$ 11 Sun City Site Elevated Storage Tank Demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. Include SWPPP and temporary erosion and sedimentation control for the Sun City Site. 1 LS $ 279,450.00 279,450.00$ 130,000.00 130,000.00$ $ 150,000.00 150,000.00$ $ 47,855.00 47,855.00$ 12 Removal of concrete ring foundation at Sun City Site, if present. Include all overhead and profit for this item in Item Number 11. Removal should include all associated materials, sitework, permitting, labor and safety costs. (This item will be deducted from the contract if the foundation is a solid slab.) 1 LS $ 15,525.00 15,525.00$ 1,000.00 1,000.00$ $ 12,000.00 12,000.00$ $ 2,500.00 2,500.00$ 13 Sun City Site Trench Safety Implementation at underground pipe termination plugs 20 LF $ 251.00 5,020.00$ 50.00 1,000.00$ $ 150.00 3,000.00$ $ 150.00 3,000.00$ 14 Woods Site 0.47 MG Ground Storage Tank demolition including all associated materials, electrical demolition, sitework, permitting, labor and safety costs. Include SWPPP and temporary erosion and sedimentation control for the Woods Site. 1 LS $ 45,437.00 45,437.00$ 47,000.00 47,000.00$ $ 16,100.00 16,100.00$ $ 12,651.00 12,651.00$ 15 Removal of concrete ring foundation at Woods Site, if present. Include all overhead and profit for this item in Item Number 14. Removal should include all associated materials, sitework, permitting, labor and safety costs. (This item will be deducted from the contract if the foundation is a solid slab.) 1 LS $ 5,434.00 5,434.00$ 1,000.00 1,000.00$ $ 19,000.00 19,000.00$ $ 2,500.00 2,500.00$ 16 Miscellaneous costs for additional site improvements, landscaping and miscellaneous modifications.1 LS $ 50,000.00 50,000.00$ 50,000.00 50,000.00$ $ 50,000.00 50,000.00$ $ 5,000.00 50,000.00$ 17 Daniels Mountain Site Relocation, Construction, and Installation of Radio Tower, Panel, Antenna and foundation including all associated materials, labor, and safety costs. 1 LS $ 70,380.00 70,380.00$ 7,600.00 7,600.00$ $ 90,000.00 90,000.00$ $ 95,000.00 95,000.00$ Note: A math error was identified in the Total Base Bid Amount for Iseler. Above reflects the correct sum. Robles One Y Y Y $ 341,102.00 Total Base Bid September 29, 2020 Iseler Demolition Bidders Y Y Y Hunter Demolition and Wrecking, Corp. $ 573,336.00 Y Garrett Demolition, Inc. Y Y $ 949,341.00 Total Base Bid (Item Nos. 1-17) $ 531,300.00 Y Acknowledged all Addenda Provide Bid Security (5%) Provide Information for Section 00400 Y Y Page 110 of 111 City of Georgetown, Texas Water Utility Board October 8, 2020 S UB J E C T: IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: T homas G lab, Board C hair Page 111 of 111