HomeMy WebLinkAboutAgenda_GWUAB_01.14.2021Notice of Meeting for the
Georgetown Water U tility B oard
of the City of Georgetown
January 14, 2021 at 2:00 P M
at Virtual
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Page 1 of 17
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Tina.Davis@georgetown.org
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C all to O rd er.
T he Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, Direc to r of Water Utilities, C ity
C ounc il Member, o r legal c o uns el for any p urpos e authorized b y the O pen Meetings Ac t, Texas
G o vernment C o d e C hap ter 551, and are s ub ject to ac tion in the R egular S es s io n that fo llo ws.
B Virtual C o nference instruc tions , to inc lud e optio ns fo r pub lic comments and ho w the pub lic may ad dres s
the C o mmis s ion - C helsea S o lo mo n, C o ntro l C enter Manager
C R eview and pos s ible actio n to ap p ro ve the minutes fro m the No vember 2020 Water Bo ard meeting -
Bo ard Liais o n
D Mo nthly rep o rt fro m Water Utility Directors
Page 2 of 17
P ublic Wishing to Address the Board
O n a s ubjec t that is p o s ted o n this agenda: P leas e fill out a speaker regis tration form which c an b e found at the
Board meeting. C learly p rint yo ur name, the letter o f the item o n which you wis h to s p eak, and present it to the
S taff Liais o n, p referab ly p rio r to the s tart of the meeting. Yo u will b e c alled fo rward to s p eak when the Board
cons id ers that item.
O n a s ubjec t no t p o s ted o n the agenda: P ers ons may add an item to a future Board agend a by filing a written
req uest with the S taff Liaison no later than o ne week prior to the Bo ard meeting. T he req uest mus t inc lude the
s p eaker's name and the s p ecific to p ic to b e ad d res s ed with sufficient information to info rm the b o ard and the
p ublic . F o r Board Liais o n contac t information, p leas e logo n to
http://go vernment.georgetown.o rg/category/b o ard s -commissions /.
E At the time of p o s ting, no one was signed up to s peak.
Regular Agenda
F C ons id eratio n and recommend ation to ap p ro ve and award a c o ntract fo r the cons tructio n o f the Leand er
Water C onnec tion Imp ro vements P ro jec t to Jo e Bland C o nstruc tion, LP of Aus tin, T X. In the amount o f
$290,500.00 -- Wes ley Wright, P.E., S ys tems Engineering Direc tor / Mic hael Hallmark, C I P Manager
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 3 of 17
City of Georgetown, Texas
Water Utility Board
January 14, 2021
S UB J E C T:
C all to O rd er.
T he Bo ard may, at any time, recess the R egular S es s ion to c o nvene in Exec utive S es sion at the req uest o f
the C hair, a Bo ard Memb er, the C ity Manager, As s is tant C ity Manager, Direc tor o f Water Utilities , C ity
C o uncil Memb er, or legal counsel fo r any purp o s e autho rized by the O pen Meetings Act, Texas
G overnment C ode C hapter 551, and are subjec t to actio n in the R egular S es s ion that follows .
IT E M S UMMARY:
C all to O rd er - T homas G lab, Bo ard C hair
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
T ho mas G lab, Bo ard C hair
Page 4 of 17
City of Georgetown, Texas
Water Utility Board
January 14, 2021
S UB J E C T:
Virtual C o nferenc e ins tructio ns, to includ e o p tions for p ublic c o mments and how the p ublic may address
the C ommissio n - C hels ea S olomon, C o ntrol C enter Manager
IT E M S UMMARY:
Dis cus s io n on ho w this virtual c o nference will be cond uc ted, to includ e op tions for p ublic c o mments and
how the p ublic may ad d res s the C o mmis s ion - C hels ea S o lo mo n
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C helsea S o lomon, C o ntro l C enter Manager
Page 5 of 17
City of Georgetown, Texas
Water Utility Board
January 14, 2021
S UB J E C T:
R eview and p o s s ib le ac tion to approve the minutes from the Novemb er 2020 Water Board meeting -
Board Liais on
IT E M S UMMARY:
Board to review, revis e and/o r approve the minutes from the Novemb er 2020 Water Board meeting
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Board Liais on
AT TAC H ME N T S:
D escription Type
November Minutes Backup Material
Conflict of Interes t Backup Material
Page 6 of 17
Georgetown Water Utilities Advisory Board
November 12, 2020
Board Members Present: Thomas Glab; Board Chair, Stuart Garner, Scott Macmurdo, Steve
Fought, Michael Morrison
Staff Members Present: Laurie Brewer, Assistant City Manager; Glenn Dishong, Director of
Water Utilities; Leticia Zavala Jones, Customer Care Director; Wesley Wright, System
Engineering Director; Leigh Wallace, Finance Director; Chelsea Solomon, Control Center
Manager; David Thomison, Water Services Manager; Mike Welch, Treatment and Regulatory
Manager; Michael Hallmark. CIP Manager; Chris Pousson, Project Manager; Mayra Cantu,
Management Analyst; Cindy Popisil, Customer Care Manager; James Foutz, Marketing and
Conservation Manager; Karen Frost, Assistant City Secretary; Tina Davis, Board Liaison
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - Meeting was called to order by Chair at 2:00 PM
B. Virtual conference instructions, to include options for public comments
and how the public may address the Commission – Mike Welch - Welch
explained the participation process for the public (no one signed up to
speak) and the Board, everyone must state name before speaking, Chair will
do roll call for votes by name) No further questions or discussion.
C. Review and possible action to approve the minutes from the November 2020
Board meeting – Board Liaison. Davis states December meeting cancelled.
Recording for November no longer available to transcribe meeting in detail
for any caption outside of Directors Report. There is record of votes on each
item.
D. Monthly report from Water Utility Directors -Utility Directors gave department
updates: (Customer Care) reports 298 additional residential customers, collecting
over ¾ of advanced meter infrastructure (AMI), 23 % of automated meter readings
(AMR). Average Water Bill FY2020 (Oct) residential is $63.85, all customers $53.58.
No 4th quarter Financial Report Update. One will be given for the next meeting.
Operations: Solomon reports October rated water system capacity remained at
44.13 million gallons, annual average production is 24.07 million gallons daily. Will
go down as people use less water in winter months. Peak production was 97% of
capacity. Wastewater rate capacity is 8.5 million gallons. Wastewater max 30 day
City of Georgetown, Texas
Georgetown Water Utility Board Meeting
Minutes
Thursday, November 12, 2020 at 2:00 p.m.
Teleconference
Page 7 of 17
Georgetown Water Utilities Advisory Board
November 12, 2020
average this year. Wright CIP Projects Design Wastewater are Cim Hills WWTP
Expansion, Berry Creek Interceptor, San Gabriel Interceptor. Design Water -South
Lake WTP, Shell Road Waterline, Hoover Pump Station, EST, and Linework,
Southside WTP Rehab, Lakeway Blvd 16” water line. Construction
Wastewater0EARZ (awarded October), San Gabriel Park Lift Station, San Gabriel
WWTP Bell Press & Capital Maintenance. Construction Water-Southwest Bypass
Waterline, Northlake Pump Station and Treatment Plant Expansion (awarded
October)
E. Consideration and possible recommendation to approve a contract for the
construction of Southwest Bypass Water Project to Bruce Flanigan Construction, Inc.
of Belton, TX. In the amount of $986,689.00. Wesley Wright, PE., System Engineering
Director, Michael Hallmark, CIP Manager. Motion to approve by Morrison,
Seconded by Garner. 5-0-0
F. Consideration and possible recommendation to approve TASK order CDM-
21-003 with CDM Smith, Inc. for professional services related to Southside
Water Treatment Plant (WTP) Pilot Study and Improvements in the amount
of $981,350.00 Wesley Wright, P.E., Systems Engineering Director, Michael
Hallmark, CIP Manager. Motion to approve by Morrison, Seconded by
Macmurdo. 4-0-0-1 Garner recused – Conflict of interest form on file.
G. Consideration and possible recommendation on Task Order CDM-21-002 to
CDM Smith of Austin Texas in the amount of $799,325. for professional
engineering services related to expansion of Cimarron Hills Wastewater
Treatment Plant – Wesley Wright, P.E. Systems Engineering Director. Motion
to approve by Morrison, Seconded by Garner. 5-0-0
H. Consideration and possible recommendation regarding the “Texas Water
Code Section 13.248 Retail Water Certificate of Convenience and Necessity
Service Area Transfer Agreement,” between the City of Georgetown and
Jarrell-Schwertner Water Supply Corporation (“JSWSC”) relating to the
transfer of approximately 7,617.6 acres (approximately 12 square miles)
located in Bell County from Georgetown’s Water Certificate of Convenience
and Necessity (“CCN”) to JSWSC’s Water CCN. Motion to approve by
Morrison, Seconded by Macmurdo. 5-0-0
I. Consideration and possible recommendation to award a Construction
Materials Consideration and possible recommendation to approve the fourth
and final renewal for sludge and bio-solids transport and disposal services,
with Sheridan Environmental, LLC, in an amount not to exceed $556,235. –
Mike Welch, Regulatory and Treatment Manager Motion to approve by
Page 8 of 17
Georgetown Water Utilities Advisory Board
November 12, 2020
Macmurdo, Seconded by Morrison 5-0-0
J. Consideration and possible recommendation to approve the third renewal for
contracted wastewater laboratory services by Pollution Control Services in the
estimated amount of $75.000- - Mike Welch, Treatment Manager. Motion by
Macmurdo, Seconded by Garner 5-0-0
Adjournment
Motion to adjourn by Morrison, Seconded by Garner. The meeting adjourned at 3:30 PM
Thomas Glab, Chair Secretary
Board Liaison
Page 9 of 17
Page 10 of 17
City of Georgetown, Texas
Water Utility Board
January 14, 2021
S UB J E C T:
Monthly rep ort from Water Utility Direc tors
IT E M S UMMARY:
Monthly Up dates F rom Water Utility Direc to rs
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C helsea S o lomon, C o ntro l C enter Manager
Page 11 of 17
City of Georgetown, Texas
Water Utility Board
January 14, 2021
S UB J E C T:
At the time of pos ting, no o ne was s igned up to s p eak.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Board Lias ion, Tina Davis
Page 12 of 17
City of Georgetown, Texas
Water Utility Board
January 14, 2021
S UB J E C T:
C o nsideration and rec o mmendatio n to ap p rove and award a contrac t fo r the c o ns truc tion of the Leand er
Water C onnec tio n Improvements P rojec t to Joe Bland C ons tructio n, LP o f Aus tin, T X. In the amo unt of
$290,500.00 -- Wes ley Wright, P.E., S ystems Engineering Directo r / Michael Hallmark, C I P Manager
IT E M S UMMARY:
In the s p ring o f 2020, C ity C o uncil authorized an interloc al agreement with the C ity o f Leand er to purchas e
3 millio n gallo ns o f water p er day to sup p lement the C ity o f G eo rgeto wn’s water s up p ly in the wes tern
d is tric t d uring peak demand . T he agreement req uires the C ity o f G eo rgetown to cons truct a water metering
s tatio n.
T his projec t is fo r the cons tructio n o f a water c ontrol and metering s tatio n between the C ity of Leander
water sys tems and the C ity of G eorgetown water s ys tem near the S H29 and Kauffman Loop. T his
imp ro vement will allow the C ity of G eorgeto wn to s up p lement its water s up p ly b y p urc hasing water for the
C ity of Leand er.
T his projec t was advertised fo r pub lic b id s o n O c tober 28th and No vember 4th. O n No vember 19th, 2020
at 2:00 p .m. five (5) competitive bids were rec eived as no ted b elo w.
1. Legio n Develo p ment LLC $281,100.00
2. Joe Bland C o ns truc tion $290,500.00
3. Bruc e F lanigan C o ns truc tion $299,992.00
4. J KB C ons truc tion C ompany $307,077.15
5. R oyal Vis ta Inc $324,400.00
C DM S mith reviewed the b id s rec eived to verify fo r ac curacy, wo rkload, and b id d ers exp erienc e. It was
d etermined thro ugh this review that while Legion Develo p ment sub mitted the low bid fo r the p ro ject. T hey
d id no t s how experience o n at leas t o ne o f the three p ro jects to be in the Ed wards Aquifer C ontributing
Zo ne and/o r the Edward s Aq uifer R echarge Zone as a required per the c ontrac t req uirements s tated in
S ectio n 00400, 3.1.1.
C DM S mith als o reviewed Jo e Bland’s b id res p o ns e to verify ac curacy, worklo ad , and b id d ers
experience. It was determined thro ugh this review that Joe Bland C ons truction meets the contrac t
req uirements and is q ualified to b e award ed this c o ntract. Jo e Bland has s uc c es s fully c o mp leted s everal
p ro jects for the C ity of G eorgetown o ver rec ent years .
S TAF F R E C O MME N D AT ION S :
S taff and C DM S mith recommend s the award of a c o ntract for the c o nstruc tio n o f the Leander Water
C o nnectio n Imp ro vements P ro ject to Joe Bland C o ns truc tion, L P o f Austin, T X. In the amount of
$290,500.00
F IN AN C IAL IMPAC T:
F und s for this expend iture are available in the Water C I P Bud get.
Page 13 of 17
S UB MIT T E D B Y:
C hris P o usso n
AT TAC H ME N T S:
D escription Type
Recommendation of Award / Bid Tab Backup Material
Page 14 of 17
9430 Research Boulevard
Building I, Suite 200
Austin, Texas 78759
Tel: (512) 346-1100
Fax: (512) 345-1483
November 23, 2020
Mr. Michael Hallmark
City of Georgetown
300-1 Industrial Ave.
Georgetown, TX 78627
RE: Leander Water Connection Improvements
Recommendation of Award
Dear Mr. Hallmark:
The Leander Water Connection Improvements Project was advertised for public bids on October 28
and November 4, 2020 in the Williamson County Sun. Plans and specifications were made available to
interested parties via CivCast.
On November 19, 2020 at 2:00 p.m. bids for the Leander Water Connection Improvements Project
were received virtually and then opened and publicly read aloud at the Georgetown Municipal
Complex, Purchasing Department, at 300-1 Industrial Avenue, Georgetown, Texas 78626 . Five bids
were received, and the names of the bidders and total project base bid amounts are summarized
below.
1. Legion Development LLC $281,100.00
2. Joe Bland Construction $290,500.00
3. Bruce Flanigan Construction $299,992.00
4. JKB Construction Company $307,077.15
5. Royal Vista Inc $324,400.00
A bid tabulation of all the bid items is attached.
The apparent low bidder on the project is Legion Development LLC. With the bid, each bidder is
required to submit a Statement of Bidder’s Experience (Section 00400) so that we can determine if
they have the experience and qualifications to successfully complete the project. One of the
requirements in the Statement of Bidder’s Experience is that they demonstrate that they have
completed projects on the Edwards Aquifer. In their Statement of Bidder’s Experience, Legion
Development LLC did not show experience over the Edwards Aquifer per the contract requirement
stated in Section 00400, 3.1.1. Furthermore, none of the project experience provided by Legion
Development LLC was in the City of Georgetown or surrounding areas. Finally, we were able to
Page 15 of 17
Mr. Michael Hallmark
September 30, 2020
Page 2
contact two references provided with the bid and neither reference provided a positive statement
regarding the work done by Legion Development LLC. Therefore, we do not recommend awarding the
contract to Legion Development LLC.
The second low bidder is Joe Bland Construction. As listed in Section 00400, Joe Bland Construction
does have experience in constructing projects over the Edwards Aquifer. Joe Bland Construction has
successfully completed several pipeline installation projects in Georgetown, illustrating their
understanding of the utility interconnection process, easement site constraints, and construction
implementation methods required to complete the proposed work. The previous pipeline installation
projects include the following projects in the City of Georgetown: Sun City, Rivery Blvd Extension, and
Lakeside III. Joe Bland Construction also has current construction projects in the City of Georgetown
including Sun City 20, Shadow Canyon, and Silver Spur as well as the Cool Water project nearby in
Jarrell, TX.
Based on the information provided in the Statement of Bidder’s Experience and the successful
completion of previous projects in Georgetown, we believe that Joe Bland Construction can
successfully complete the Leander Water Connection Improvements Project as designed and
specified. We recommend awarding the Leander Water Connection Improvements project to Joe
Bland Construction in the amount of $290,500.00 (base bid).
Sincerely,
Allen Woelke, P.E.
CDM Smith Inc.
TBPE Firm Registration No. F-3043
cc: Harvey Mitschke, PE, CDM Smith
Chris Pousson, City of Georgetown
Daniel Havins, City of Georgetown
Attachment Enclosed
Page 16 of 17
CITY OF GEORGETOWN - LEANDER WATER CONNECTION IMPROVEMENTS
OFFICIAL BID SHEET TABULATION SUMMARY
ITB 202106 BID OPENING 01-19-2020 Bid Quantity Bruce Flanigan Construction JKB Construction Company Joe Bland Construction Royal Vista Legion Development LLC
Item Item Description Quantity Unit Unit Price Item Amount Unit Price Item Amount Unit Price Item Amount Unit Price Item Amount Unit Price Item Amount
1 Insurance, Bonds and Mobilization/Demobilization
Move-In Related Expenses not to exceed 5% of Total Bid.1 LS 12,393.00$ 12,393.00$ 13,333.35$ 13,333.35$ 14,000.00$ 14,000.00$ 15,000.00$ 15,000.00$ 14,000.00$ 14,000.00$
2 Trench Safety Implementation, as required for all excavations
deeper than five feet, complete in place as detailed and specified.40 LF 29.30$ 1,172.00$ 402.78$ 16,111.20$ 50.00$ 2,000.00$ 10.00$ 400.00$ 155.00$ 6,200.00$
3 Furnish and install all SWPPP, erosion controls and tree protection.1 LS 3,419.00$ 3,419.00$ 8,268.23$ 8,268.23$ 5,000.00$ 5,000.00$ 6,000.00$ 6,000.00$ 750.00$ 750.00$
4 Sod, repair of landscaping, and repair of other existing
improvements 1 LS 3,748.00$ 3,748.00$ 20,159.56$ 20,159.56$ 4,500.00$ 4,500.00$ 8,000.00$ 8,000.00$ 4,750.00$ 4,750.00$
5
Furnish and install trench safety plan, piping, valves, vault,
manhole, mag meter, FCAs, restraints, electrical wiring and
conduit, electrical improvements, instrumentation and controls
and appurtenances required to complete the scope of work as
defined in the bid documents.
1 LS 254,260.00$ 254,260.00$ 224,204.81$ 224,204.81$ 240,000.00$ 240,000.00$ 270,000.00$ 270,000.00$ 230,400.00$ 230,400.00$
6
Allowance to be used for additional site improvements,
landscaping and miscellaneous modifications, only if approved by
Owner.
1 LS 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
TOTAL AMOUNT BID FOR BASE BID ITEMS 1-6 299,992.00$ 307,077.15$ 290,500.00$ 324,400.00$ 281,100.00$
PREPARED BY:
CDM SMITH INC. 9430 RESEARCH BLVD., SUITE 1-200 LIST OF PROPOSED
(512) 346-1100 AUSTIN, TEXAS 78759 SUBCONTRACTORS
TBPE FIRM F-3043
JKB made a math error and showed this
amount on their bid form
Page 17 of 17