HomeMy WebLinkAboutAgenda_GWUAB_02.11.2021Notice of Meeting for the
Georgetown Water Utility B oard
of the City of Georgetown
F ebruary 11, 2021 at 2:20 P M
at Virtual
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder.
T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of
the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, Direc tor of Water Utilities , C ity
C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas
G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows .
B Virtual C onferenc e ins tructions, to include options for public comments and how the public may address
the C ommis s ion - C hels ea S olomon, Water Utility Direc tor
Page 2 of 17
C Monthly report from Water Utility Direc tors
P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
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D At the time of posting, no one was s igned up to speak.
Regular Agenda
E R eview and pos s ible ac tion to approve the minutes from the November 2020 Water Board meeting -
Board Liaison
F C ons ideration and possible action to award a c ontract to Keller North America Inc, of C ity, S tate for the
rehabilitation of the S outhside C learwell F oundation repair project in the amount of $535,678.00 for all
parts . -- Wes ley Wright, P.E., S ys tems Engineering Director
E xecutiv e Session
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
G Sec. 551.072: Deliberations about Real P roperty
G R EX Water Well
Adjournment
Motion to adjourn the meeting
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
Page 3 of 17
__________________________________
R obyn Dens more, C ity S ec retary
Page 4 of 17
City of Georgetown, Texas
Water Utility Board
February 11, 2021
S UB J E C T:
C all to O rder.
T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of
the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, Director of Water Utilities, C ity
C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas
G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows.
IT E M S UMMARY:
C all to O rder - T homas G lab, Board C hair
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
T homas G lab, Board C hair
Page 5 of 17
City of Georgetown, Texas
Water Utility Board
February 11, 2021
S UB J E C T:
Virtual C onference instruc tions , to inc lude options for public c omments and how the public may addres s
the C ommission - C helsea S olomon, Water Utility Director
IT E M S UMMARY:
Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and
how the public may address the C ommission - C helsea S olomon
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C helsea S olomon, Water Utility Director
Page 6 of 17
City of Georgetown, Texas
Water Utility Board
February 11, 2021
S UB J E C T:
Monthly report from Water Utility Directors
IT E M S UMMARY:
Monthly Updates F rom Water Utility Directors
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C helsea S olomon, Water Utility Director
Page 7 of 17
City of Georgetown, Texas
Water Utility Board
February 11, 2021
S UB J E C T:
At the time of pos ting, no one was signed up to s peak.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Board Lias ion, Tina Davis
Page 8 of 17
City of Georgetown, Texas
Water Utility Board
February 11, 2021
S UB J E C T:
R eview and possible action to approve the minutes from the November 2020 Water Board meeting - Board
Liais on
IT E M S UMMARY:
Board to review, revis e and/or approve the minutes from the November 2020 Water Board meeting
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Board Liais on
AT TAC H ME N T S:
Description Type
GWUAB Jan 2021 Minutes Backup Material
Page 9 of 17
Georgetown Water Utilities Advisory Board
January 14, 2021
Board Members Present: Stuart Garner, Vice Chair; Scott Macmurdo, Steve Fought, (joined
the meeting at 2:21 PM), Michael Morrison
Board Members Absent: Thomas Glab; Board Chair
Staff Members Present: Laurie Brewer, Assistant City Manager; Chelsea Solomon, Director of
Water Utilities; Leticia Zavala Jones, Customer Care Director; Wesley Wright, System
Engineering Director; Leigh Wallace, Finance Director; Mike Welch, Treatment and Regulatory
Manager; Michael Hallmark. CIP Manager; Chris Pousson, Project Manager; Mayra Cantu,
Management Analyst; Cindy Popisil, Customer Care Manager; Katherine Clayton, Budget
Analyst; Tina Davis, Board Liaison
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A.Call to Order - Meeting was called to order by Vice Chair at 2:00 PM
After the meeting was called to order Wright stated he would like to provide follow up
and clarification on a Board Members participation on an item they have recused
themself from. It was clarified with Legal, any Member recusing themself from an item
may not participate in any discussion or vote on the item.
B.Virtual conference instructions, to include options for public comments
and how the public may address the Commission – Chelsea Solomon -Solomon
explained the participation process for the public (no one signed up to speak)
and the Board, everyone must state name before speaking, Chair will do roll call
for votes by name) No further questions or discussion.
C.Review and possible action to approve the minutes from November, 2020
meeting. Davis states recording from November meeting no longer available
to transcribe meeting outside of Directors Report. There is a record of votes
on each item. Motion to approve minutes by Morrison, Seconded by
Macmurdo. 3-0-2 (Glab absent, Fought not present for this vote-logged in at
2:21 PM)
D.Monthly report from Water Utility Directors -Utility Directors gave department
updates: Jones (Customer Care) reports additional 414, residential customers,
collecting over 77% of advanced meter infrastructure (AMI), 23 % of automated
City of Georgetown, Texas
Georgetown Water Utility Board Meeting
Minutes
Thursday, January 14, 2021 at 2:00 p.m.
Virtual
Page 10 of 17
Georgetown Water Utilities Advisory Board
January 14, 2021
meter readings (AMR). Average Water Bill FY2020 $43.51, FY2021 residential is
$55.78, all customers $63.69. Aged Receivables report for Water AR shows decrease
because Blanchard Water Contract was billed back in October. They changed which
part of their company was making payments. Took awhile for Customer Care to get
the billing to the right people after updating records. Payments were made in
December resulting in receivables being lower. Morrison asked for clarification on
dates for FY2020-FY2021. Jones states, FY runs from October 1st – September 30th.
FY2020 is October 2019 - September 2020. FY 2021 is October 1st, 2020 - September,
2021. Finance; Wallace reports FY2020 4th Quarter Financial Report is preliminary
and unaudited. Currently going through external auditing process with outside
firm. City as a whole and Water Fund ending FY2020 in strong financial condition
due to many uncertainties we’ve experienced. Water experiences a lot of growth in
our service territory. Overall revenue for the FY totaled $98 million or 115.2 % of
budget. Total Operating Revenue totals, $88 million or 116% of budget. Year to date
expenses in the Water Fund total $64.5 million or 43% of budget. Capital Recovery
Fees finished 8% higher than budget or projection. Operating expenditures, $45
million or 92% of budget. The return on investment totaled $815K. Non operating
revenues, (bond proceeds) are about $9.3 million, sale of assets $735. Non operating
expenditures, Capital Improvement Program (CIP) $13 million or 13% of budget.
Approximately $86 million rolled from FY2020 to FY2021 for CIP projects.
Discussion on incumbered revenue and status of AA minus combines ratings for
Water and Electric. Wallace states City of Georgetown did not seek new rating, will
in the future. Operations; Solomon reports peak day productions for 2020 was 42.87
million gallons in August compared to 2019, it was 41.7 million. Peak day
production for December was 30 million. Wastewater capacity is 8.5 with an annual
production of 5.4. Solomon states Dove Springs had an agreed order and had three
months in which it had violations. The violations will cost approximately $7K.
Morrison asked what the total flow capacity of Dove Springs is. Welch answers, dry
weather 1.3. Macmurdo asked if there were any downstream impacts to learn from.
Welch confirms we did not pollute the stream. Morrison asked how long it took to
accrue the fine. Welch says it is a one-time administrative fine. Solomon says our
legal team thinks it’s best to do the improvements, pay the fine and move on. No
further discussion on agreed order. Solomon says we will be taking a contract to
Council. City of Leander had a catastrophic failure at their intake structure, causing
them to lose intake flow to their Water Treatment Plant. We have a connection point
near HWY 29 and Ronald Reagan where we can feed them water. Rancho Sienna
use to be ours until we transferred the customers to Leander earlier this year. The
contract will last 100 days. Not an action item, will take emergency contract to
Council. Systems Engineering; Wright states he will talk more about CIP Projects in
March/April timeframe. One being the potential improvements at Dove Springs. On
design at Cimarron Hills WWTP Expansion, Berry Creek Interceptor and San
Gabriel Interceptor. In design at South Lake Water Treatment Plant. Approximately
30% into project. Could be bid in 2021 or early 2022. One easement to get foe Shell
Road Waterline. Possible bid this spring. In Design on South Lake WTP. We are 30%
on it. Could bid 2021, early 2022. One easement left to get for Shell Road Waterline.
Page 11 of 17
Georgetown Water Utilities Advisory Board
January 14, 2021
Plans to bring to bid this Spring. Hoover Pump Station was put on hold when
COVID hit, hopes to bring this to bid it this spring or early summer. Need to do
pilot study on Southside WTP Rehab. Will update Board in monthly Directors
Report. Design completed on Lakeway Blvd 16” water lime. Construction phase,
San Gabriel Park Lift station underway. San Gabriel WWTP did major CIP work.
working great. Southwest Bypass Waterline, work will get started this week.
Northlake Pump Station moving along well. Pumps are on the way. Pre-con
scheduled next week for Northlake Pump Station. Cunningham ready to get on site.
Hope to have it ready in 2023.
E. At time of posting, no one signed up to speak on an item.
F. Consideration and recommendation to approve and award a contract for the
construction of the Leander Water Connection Improvements Project to Joe Bland
Construction, LP of Austin, TX, in the amount of $290,500.00 -- Wesley Wright, P.E.,
Systems Engineering Director / Michael Hallmark, CIP Manager. Wright states we
entered into a contract with Leander to take peak demand water in the summer of
3 million gallons a day to give us time to get South Plant up and running. To make
inner connect we need to install a mechanically controlled butterfly valve, check
valve and a meter. The low bidder (Legion Development) is capable but they did
not meet our bid specs. (to have experience working over the Edwards Aquifer) Joe
Bland is 2nd lowest bidder. Wright agreed to work with Legion Development to give
them the opportunity to get Edwards Aquifer experience. work with the City for
experience. Legal recommends we award bid to Joe Bland. The price is about $ 9K
more. Discussion on future qualifications needed. Motion to approve
recommendation to award Joe Bland Construction as stated by Morrison, Seconded
by Macmurdo. 4-0-1 (Glab absent)
Adjournment
Motion to adjourn by Macmurdo, Seconded by Morrison. The meeting adjourned at 3:06 PM
Thomas Glab, Chair Secretary
Board Liaison
Page 12 of 17
City of Georgetown, Texas
Water Utility Board
February 11, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to award a contrac t to Keller North Americ a Inc , of C ity, S tate for the
rehabilitation of the S ouths ide C learwell F oundation repair projec t in the amount of $535,678.00 for all
parts. -- Wesley Wright, P.E., S ystems Engineering Direc tor
IT E M S UMMARY:
T his projec t is for the c ompaction grouting s tabilization of the S outhside C learwell foundation, high s ervic e
pump s tation and the membrane proc es s fac ility bec ause of settling that has occ urred around the facility.
T his also inc ludes all necessary monitoring, survey, struc tural tank ins pection s ervic es and revegetation.
T his projec t was advertis ed publicly on January 6th and January 13th. Eleven (11) firms obtained plans
form the engineer. O n January 29th at 10:00 we opened one (1) competitive bid. W hile there were eleven
(11) plans holders, this work is s pecialized with just a handful of firms that can succ es s fully c omplete this
project. As a result of the bid opening, Keller North Americ a, LLC was the s ole bidder on the projec t.
C DM S mith has reviewed Keller North Americ an’s bid respons e to verify acc urac y, workload, and
bidders experienc e. It was determined through this review that Keller North Americ an’s meets the c ontract
requirements and is qualified to be awarded this c ontract. Keller North Americ an’s has s uc cessfully
completed several projec ts of this nature
S TAF F R E C O MME N D AT IO N S:
S taff recommends awarding a contrac t to Keller North Americ a Inc , of C ity, S tate for the rehabilitation of
the S ouths ide C learwell F oundation repair projec t in the amount of $535,678.00 for all parts.
F IN AN C IAL IMPAC T:
F unds for this projec t are available in the Water C I P F und
S UB MIT T E D B Y:
C hris P ousson
AT TAC H ME N T S:
Description Type
Letter of Recommendation Backup Material
Page 13 of 17
9430 Research Boulevard
Building I, Suite 200
Austin, Texas 78759
Tel: (512) 346-1100
Fax: (512) 345-1483
February 1, 2021
Mr. Chris Pousson
City of Georgetown
300-1 Industrial Ave.
Georgetown, TX 78627
RE: Southside WTP Foundation Improvements
Recommendation of Award
Dear Mr. Pousson:
The Southside WTP Foundation Improvements project was advertised for public bid on January 6 and
January 13, 2021 in the Williamson County Sun. Through our office, we provided plans and
specifications to eleven interested parties, including general contractors, subcontractors, suppliers,
and plan rooms. We also provided the Invitation to Bid to qualified specialty geotechnical
construction contractors including Keller North America (Hayward Baker Division), Nicholson
Construction Company, GeoStabilization International, A.H. Beck Foundation Company, and Superior
Grouting Services.
On January 29, 2021 at 10:00 a.m., bids were received at the Georgetown Municipal Complex,
Purchasing Department, at 300-1 Industrial Avenue, Georgetown, Texas 78626 for the construction of
the Southside WTP Foundation Improvements project and then opened and publically read aloud.
One bid was received; the name of the bidder and total project bid amount is summarized below:
Firm Base Bid Add #1 Add #2 Total Bid
1. Keller North America $473,750 $55,178 $6,750 $535,678
A bid tabulation of all the bid items is attached. The work to be performed requires the services of a
specialty geotechnical construction contractor, so we expected a limited number of contractors would
respond to this solicitation. We believe that having received a single bid is reflective of the highly
specialized nature of the proposed work, market conditions, and the size of the project.
The bid amount submitted by Keller North America is just above the engineer’s estimate of $500,000.
It is our opinion that the price submitted is reasonable given the proposed work, schedule, and
assessment of the risks involved.
Page 14 of 17
Mr. Chris Pousson
February 1, 2021
Page 2
Keller North America has submitted the required Statement of Bidder’s Experience (Section 00400)
documents. Keller meets all the experience requirements of the project and has many active and
recently completed projects that are like the proposed Southside WTP Foundation Improvements
project work.
Keller North America is one of the leading geotechnical specialist contractors in North America. CDM
Smith has recent experience working with Keller (formerly Hayward Baker) when they successfully
completed a compaction grouting clearwell stabilization project in Round Rock, Texas.
Keller has indicated they are ready to proceed with the work. Keller indicates that the work will be
performed by former Hayward Baker Division employees (Hayward Baker was previously acquired by
Keller) with the experience necessary to complete the project. Keller has local office resources in San
Marcos, Texas, and additional Texas-based resources in Little Elm. Keller has also indicated that the
geotechnical and structural monitoring services component of the work will be performed by Geo-
Instruments, a Keller affiliate company.
Schedule Issues
As you know, the Southside WTP Foundation Improvements project is scheduled to begin in late-
March 2021 and be substantially complete in June 2021, prior to the July 2021 scheduled start of the
Southside WTP Membrane Replacement Pilot Study. The clearwell foundation improvements must
also be completed prior to the future Southside WTP Clearwell Roof Replacement project expected to
be constructed between November 2021 and February 2022.
The Southside WTP Foundation Improvements construction contract has been structured so that the
Contractor completes the clearwell tank leveling and stabilization portion of the project within 60
days (est. end May 2021), so that the WTP can be put back in service in time for the upcoming pilot
study effort. The remaining contract work activities can continue while the WTP is in operation.
Page 15 of 17
Mr. Chris Pousson
February 1, 2021
Page 3
Recommendation of Award
The lowest and responsive bid was submitted by Keller North America. We recommend award of the
Base Bid plus Additive Bid Item No. 1 and Additive Bid Item No. 2 for a total bid price of $535,678.
Our evaluation of the experience, reputation, and financial condition of Keller North America indicates
that they can complete the work required. Therefore, we recommend the award of a contract for
construction of the Southside WTP Foundation Improvements to Keller North America in the amount
of $535,678.
Sincerely,
Ana Karamalegos, P.E., BCEE
CDM Smith Inc.
TBPE Firm Registration No. F-3043
cc: Wesley Wright, P.E., City of Georgetown
Allen Woelke, P.E., CDM Smith
Gerald Furrier, P.E., CDM Smith
Attachment Enclosed
Page 16 of 17
CITY OF GEORGETOWN
SOUTHSIDE WTP FOUNDATION IMPROVEMENTS
BID TABULATION
BASE BID AMOUNT (BASE BID ITEM Nos. 1 - 22)
Bid Item Item Description
Estimated
Quantity Unit Price Amount
1 Mobilization/ Demobilization, Insurance, Bonds, and Related Expenses
not to exceed 5% of Total Bid.1 $ 22,750.00 22,750.00$
2
Storm Water Pollution Prevention Plan (SWPPP) and SWPPP
Implementation, including installing the stabilized construction
entrance, silt fence, and other required temporary sedimentation and
erosion control best management practices as required by the SWPPP
plan, complete in place as detailed and specified.
1 $ 7,500.00 7,500.00$
3 Furnish and install the compaction grouting improvements for Work
Area 1 (Clearwell Tank), complete in place as detailed and specified.1 $ 210,000.00 210,000.00$
4
Furnish and install the compaction grouting improvements for Work
Area 2 (High-Service Pump Station),complete in place as detailed and
specified.
1 $ 44,000.00 44,000.00$
5
Furnish and install the compaction grouting improvements for Work
Area 3 (Membrane Process Facility), complete in place as detailed and
specified.
1 $ 73,000.00 73,000.00$
6 Furnish and install site re-vegetation, complete in place as detailed and
specified.1 $ 5,500.00 5,500.00$
7
Furnish and install all remaining work items to complete the foundation
improvements, including all monitoring activities, survey work, and
structural tank inspection services not specifically listed in other bid
items as well as all required submittals and Clearwell Improvements,
complete in place as detailed and specified.
1 $ 61,000.00 61,000.00$
8
Allowance to be used as directed by Owner for additional site
improvements, landscaping, miscellaneous modifications, and/or for
additional drilling, compaction grout installation and void space filling
based on the unit cost listed in the bid items above.
1 $ 50,000.00 50,000.00$
-
ADDITIVE BID ITEM No. 1
Bid Item Item Description
Estimated
Quantity
1
Furnish and install the compaction grouting improvements for Work
Area 4 (subsurface karst voids in the rock), complete in place as
detailed and specified.
1
Bid Item Item Description
Estimated
Quantity
1 Disinfection the Clearwell Tank in accordance with Specification Section
01656, complete in place as detailed and specified.1
ADDITIVE POSSIBILITIES
-
-
-
$ 6,750.00
Lump Sum
January 29, 2021
Keller North AmericaBidders
Total Base Bid + Additive Bid Item Nos. 1 & 2 $ 535,678.00
Total Base Bid + Additive Bid Item No. 2 $ 480,500.00
Total Base Bid + Additive Bid Item No. 1 $ 528,928.00
$ 55,178.00
P
P
$ 473,750.00 Total Base Bid (Item Nos. 1-8) $ -
ADDITIVE BID ITEM No. 2
P
Acknowledged all Addenda
Provide Bid Security (5%)
Provide Information from 00400
Lump Sum
Page 17 of 17