HomeMy WebLinkAboutAgenda_GGAF_03.23.2022Notice of Meeting for the
General Gov ernment and F inance Adv isory B oard
of the City of Georgetown
March 23, 2022 at 4:30 P M
at Georgetown City Hall Community Room, 808 Martin L uther K ing Jr. St.
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Elec tion of a Vice chair and S ec retary for the G eneral G overnment and F inance Advis ory Board - Kevin
P itts, Board C hair
B R eview and Dis cus s G eneral G overnment and F inance Board (G G AF ) purpos e and bylaws – Kevin
P itts, Board C hair
C R eview of the C ity C ounc il’s Boards and C ommissions Attendance P olicy – Kevin P itts, Board C hair
D Disc uss dates/times for future G eneral G overnment and F inance Board (G G AF ) meetings – Kevin P itts,
Board C hair
E C ons ideration and possible action to approve the minutes from the March 2, 2022 G eneral G overnment
and F inanc e Advisory Board Meeting -S haron P arker, Board Liaison
F R eview any items that bypas s ed a G G AF meeting due to timing and went to C ounc il. - S haron P arker,
Board Liaison
G C ons ideration and possible action to approve the purchas e of uniforms from G ALLS I NC . us ing the
Buy Board C ontrac t #587-19 at a total cost not to exc eed $160,000.00 for the fisc al year 2021-2022 -
C lay S hell, Assistant F ire C hief
H C ons ideration and possible action to approve the purchas e of fire and resc ue equipment from Metro F ire
Apparatus S pecialist us ing the Buy Board C ontract #603-20 at a total c os t not to exceed $90,000 for the
fisc al year 2021-2022. C lay S hell, Assistant F ire C hief
I C ons ideration and possible action to approve the purchas e of emergency medic al supplies from Bound
Tree Medic al LLC . us ing the Buy Board C ontract #610-20 at a cost not to exc eed $140,000.00 for the
remainder of fis cal year 2021-2022 - C lay S hell, As s is tant F ire C hief
J C ons ideration and possible action to approve the purchas e of emergency medic al supplies from Life
Assist Inc . using the Buy Board C ontrac t #610-20 at a c os t not to exceed $90,000.00 for the remainder of
fisc al year 2021-2022 - C lay S hell, Assistant F ire C hief
Adjournment
Ce rtificate of Posting
Page 1 of 137
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
R eview and Disc uss G eneral G overnment and F inanc e Board (G G AF ) purpose and bylaws – Kevin P itts,
Board C hair
IT E M S UMMARY:
R eview and disc uss G eneral G overnment and F inanc e Board (G G AF ) purpose and bylaws – Kevin P itts,
Board C hair
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Bylaws Backup Material
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City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
R eview of the C ity C ouncil’s Boards and C ommis s ions Attendanc e P olic y – Kevin P itts , Board C hair
IT E M S UMMARY:
R eview of the C ity C ouncil’s Boards and C ommis s ions Attendanc e P olic y – Kevin P itts , Board C hair
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Attendance Policy Backup Material
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SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
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City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the minutes from the Marc h 2, 2022 G eneral G overnment
and F inance Advis ory Board Meeting -S haron P arker, Board Liais on
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Minutes Backup Material
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Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 2, 2022, at 4:30 PM
The General Government and Finance Advisory Board met on Wednesday, March 2, 2022, at 4:30 PM at City
Hall, 808 Martin Luther King Jr Street, Georgetown, Texas
Board Members Present: Board Members Absent:
Tommy Gonzalez, Chair
Kevin Pitts, Vice Chair
Stu McLennan, Secretary
Eric Corp
Robert Witt
City Staff Present:
David Morgan, City Manager
Leigh Wallace, Finance Director
Elaine Wilson, Assistant Finance Director
Nate Parras, Assistant Finance Director
Erika Young, Sr. Budget Analyst
Chris Bryce, IT Director
Greg Berglund, Assistant IT Director
Eric Johnson, Public Works Director
Jennifer Bettiol, CIP Manager
Scott Parker, Fleet Service Manager
Ed O’Neal, Support Services Manager
Sharon Parker, Board Liaison
Others present: Adam McCane,
Regular Agenda:
Tommy Gonzalez Called the meeting to order at 4:31p.m.
A. Consideration and possible action to approve the minutes from the November 17, 2021, General
Government and Finance Advisory Board Meeting – Sharon Parker, Board Liaison.
Motion to approve the minutes as presented by Stu McLennan , second by Robert Witt .
Approved 5-0
B. Review any items that bypassed a GGAF meeting due to timing and went to Council – Tommy
Gonzalez, Board Chair
1. January 11, 2022 - contract for dedicated support contract for facility access control and video
surveillance
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Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 2, 2022, at 4:30 PM
2. January 25, 2022 - Agreement with W.W. Grainger, Inc. to provide maintenance
repair and operations
3. February 22, 2022 - purchase a Pure Storage Area Network
4. February 22, 2022 - purchase of Globe ATHLTIX firefighting personal protective clothing
5. February 22, 2022 - purchase of firefighting equipment and personal protective clothing from CASCO
6. February 22, 2022 - approve Zoll Medical Corporation purchase amendment CW2231627 to the Zoll
Medical Corporation purchasing agreement CW2230798
7. February 22, 2022 - contract renewal with HUB International Limited for benefit management
services
C. Consideration and possible action to approve a DIR contract (DIR-TSO-3888) with AVI-SPL LLC of
Austin, Texas in the amount of $60,374.83 for Audio/Visual systems and installation in the newly
renovated area at the Georgetown Municipal Complex – Eric Johnson, Public Works Director and Jen
Bettiol, CIP Manager.
Discussion: Eric Introduced Jen Bettiol and the new CIP Manager. Jen presented to the board the
Municipal Complex Renovation Phase I – The project is coming to an end. Furniture is arriving within a
month, A/V is needed to complete the project. Jen Discussed the items they will be installing in each of
the conference rooms. The rooms will have the same controls as City Hall, Council, Court and Fire
Station 6.
Motion to recommend to the City Council the approval of a DIR contract with AVI-SPL LLC as presented
by staff by Stu McLennan , second by Eric Corp . Approved 5-0
D. Consideration and possible action to approve purchasing authority with FleetCor Technologies dba
Fuelman in accordance with the Omnia Partners Co-op agreement R211101 to provide fuel card services
and related products for an annual cost not to exceed amount of $1,250.000.00 and to authorize the
City Manager to execute renewals of the agreement for up to two additional one year terms on the
same terms and conditions for a total not to exceed $1,250,000.00 for the life of the contract. – Scott
Parker, Fleet Service Manager
Discussion: Scott presented the Fuelman contract renewal, Scott noted with Fuel prices steadily
increasing they are projecting a 2% increase. If they get close to this amount he will come back to the
board and request more. This contract will be the same services as before for billing and reporting. For
on-site consigned fuel purchases pricing will still be based on OPIS wholesale cost. For off-site fuel
purchases FleetCor agrees to provide a retail based pricing.
Motion to recommend to the City Council the approval of the purchasing authority with FleetCor
Technologies as presented by staff by Robert Witt , second by Stu McLennan
. Approved 5-0
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Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 2, 2022, at 4:30 PM
E. Discussion and possible recommendations to approve a contract with GTS Technology Solutions for a
311 project manager in the estimated amount of $124,963.00 – Greg Berglund, Assistant IT Director.
Discussion: Greg presented the proposal and selection of a contract with GTS Technology Solutions.
Greg discussed the 311 project and the estimated amount. Greg went over the requirements they were
looking for and discussed their selection of GTS.
Motion to recommend to the City Council the approval of a contract with GTS Technology Solutions as
presented by staff by Eric Corp , second by Kevin Pitts . Approved 5-0
F. Review and possible action to recommend acceptance of the Annual Comprehensive Financial Report
(AFR) and the independent audit for the fiscal year ended September 30, 2021. – Christi Rawls, Assistant
Controller and Elaine S. Wilson, Assistant Finance Director.
Discussion: Elaine presented the Annual Comprehensive Financial Report, she talked about the Audit
being preformed by an outside firm that is selected by Council. This ensures we are in compliance with
government auditing standards and that we comply with internal policies and external requirements.
Adam McCane with Weaver and Tidwell discussed the Audit process and the results. He also let the
board know that Weaver is issuing an unmodified opinion of the city’s AFR, which is the highest level.
Motion to recommend to the City Council the acceptance of the Annual Comprehensive Financial Report
and the independent audit as presented by staff by Kevin Pitts second by Tommy
Gonzalez Approved 5-0
G. A presentation and discussion on the City’s Cost Allocation Study – Nathan Parras, Assistant Finance
Director.
Discussion: Nathan presented an overview and Initial results of the Willdan Cost Allocation Study.
Nathan discussed why they did a cost allocation study. He went over the Central Service Areas vs
Operating Departments. He discussed the impacts to Major Funds and the implementation options.
No action needed
Meeting adjourned at 6:13 pm.
__________________________________ ____________
Kevin Pitts Date
Board Chair
___ _______________________________ ____________
Board Secretary Date
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City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the purc hase of uniforms from G ALLS I NC . using the Buy
Board C ontract #587-19 at a total c os t not to exceed $160,000.00 for the fis cal year 2021-2022 - C lay
S hell, As s is tant F ire C hief
IT E M S UMMARY:
T hes e purchas es are through the Buy Board C ontrac t # 587-19
T he G eorgetown F ire Department purc hases uniform items for new personnel and replacement uniforms
for c urrent pers onnel through the year and anticipates expenditures for F Y 2021-2022 will total
approximately $160,000.00.
S taff has determined that the bes t value for the C ity is to proc ure the required uniforms from G ALL’s
I NC . us ing their competitively bid Buy Board C ontrac t #587-19. Use of a competitively bid c ooperative
contrac t provides more favorable pric ing as the c ooperative solic its for statewide us age volumes as
oppos ed to that of the C ity only.
C urrently, the F ire Department antic ipates procuring the following items immediately:
Uniforms for new hires and on-going replac ement needs .
Year-to-Date approved expenditures is $44,000.00. We antic ipate s pending an additional $116,000.00 for
F Y2022. Total c os t not to exceed $160,000.00
F IN AN C IAL IMPAC T:
F unding is allocated in 2021-2022 budget.
100-C C 0402-Uniforms
100-C C 0422-Uniforms
100-C C 0448-Uniforms
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Contract Backup Material
renewal agreement Backup Material
Pres entation Pres entation
Page 16 of 137
April 29, 2019
Sent Via Email: buyboard@galls.com
Michael Wessner
Galls, LLC
1340 Russell Cave Rd
Lexington, KY 40505
Welcome to BuyBoard!
Re: Notice of The Local Government Purchasing Cooperative Award
Proposal Name and Number: Uniforms and Accessories, Proposal No. 587-19
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a
BuyBoard® contract based on the above-referenced Proposal. The contract is effective 6/1/2019 through
5/31/2020, with two possible one-year renewals. The contract documents are those identified in Section 3 of
the General Terms and Conditions of the specifications.
To view the items your company has been awarded, please review the proposal tabulation No. 587-19 on the
following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold
through the BuyBoard contract. In addition, on this website you will find the membership list which will provide
you with the names of all entities with membership in our purchasing cooperative.
Enclosed with this letter you will find the following documents:
1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards
You are advised that receipt of a purchase order directly from a Cooperative member is not within
the guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may
result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard
contract. Therefore, all purchase orders must be processed through the BuyBoard in order to
comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative
member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please
fax the order to the above number and note it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we
are looking forward to your participation in the program. If you have any questions, please contact
Cooperative Procurement Staff at 800-695-2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
Page 17 of 137
April 29, 2019
Sent Via Email: buyboard@galls.com
Michael Wessner
Galls, LLC
1340 Russell Cave Rd
Lexington, KY 40505
Welcome to BuyBoard!
Re: Notice of National Purchasing Cooperative Piggy-Back Award
Proposal Name and Number: Uniforms and Accessories, Proposal No. 587-19
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard®
contract based on the above-referenced Proposal. As provided f or in the Proposal and your National Purchasing Cooperative
Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National
Cooperative members in states other than Texas through the BuyBoard. The contract is effective 6/1/2019 through
5/31/2020, with two possible one-year renewals.
The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the
current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract.
You are advised that receipt of a purchase order directly from a National Cooperative member is not within
BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of applicable
competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all purchase
orders from National Cooperative members must be processed through the BuyBoard. Please forward by e-mail
to info@buyboard.com any order received directly from a National Cooperative member. If you inadvertently process a
purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note
it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any
questions, please contact Cooperative Procurement Staff at 800-695-2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
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^7Board'
^ Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 n PH: 800-695-2919 n FAX: 800-211-5454 • buvboard.com
Proposer's Agreement and Signature
Proposal Name: Uniforms and Accessories Proposal Due Date/Qpenina Date and Time;
October 25, 2018 at 4:00 PM
Proposal Number; 587-19
Location of Proposal Opening;
Texas Association of School Boards, Inc.
BuyBoard Department
12007 Research Blvd.
Austin, TX 78759
Anticipated Cooperative Board Meetina Date:
Contract Time Period: June 1, 2019 through May April 2019
31, 2020 with two (2) possible one-year renewals.
Galls, LLC
Name of Proposing Company
1340 Russell Cave Road
Street Address
Lexington, KY 40505
City, State, Zip
10/18/2018
Date
Signature;^Authorized Company Official
Mimael Wessner
Printed Name of Authorized Company Official
800-876-4242 CEO
Telephone Number of Authorized Company Official Position or Title of Authorized Company Official
877-914-2557
Fax Number of Authorized Company Official
20-3545989
Federal ID Number
Page 8 of 68
Proposal Forms COMM/SVCS v.06.i4.2018
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Galls, LLC Standard Warranty
All products will fall under the manufacturer’s standard warranties. In addition, Galls offers a
“No Hassle Guarantee” on returned merchandise. This means that if you are unhappy for any
reason with your purchase, you may return it to Galls for an exchange or refund within 1 year
from purchase date.
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Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
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April 26, 2021
Sent via email to: smeltzer-amelia@galls.com
Amelia Smeltzer
Galls, LLC
1340 Russell Cave Rd.
Lexington, KY 40505
Re: Uniforms and Accessories
BuyBoard Contract 587-19
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under
Uniforms and Accessories, Contract 587-19, for which the current term is set to expire May 31, 2021. At
this time, the BuyBoard is renewing your contract through May 31, 2022. This will be the final renewal of
this contract.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
lisa.maraden@tasb.org prior to the start of the renewal term.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
lisa.maraden@tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative.
Sincerely,
Lisa Maraden
Contract Administrator
final renewal v.02.13.2020
Page 69 of 137
Agenda Items
Overview
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
The next agenda items are requesting authorization to
purchase from GALLS, Metro Fire, Bound Tree Medical, and
Life -Assist Inc.
Page 70 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Galls, LLC
Consideration and possible action to approve the purchase of
uniforms from GALLS INC.using the Buy Board Contract
#587-19 at a total cost not to exceed $160,000.00 for the
fiscal year 2022.
Buy Board Contract #587-19
Galls,LLC is the authorized dealer for Workrite Nomex
Unifroms,Blauer Uniforms,and 5.11 Inc.(nomex shirts,
nomex pants,uniform t-shirts etc.)We also purchase uniform
accessories,such as belts,duty boots,dress uniform shoes,
winter jackets,badges,name plates,etc.
Page 71 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Galls, LLC –Expenditures
Year-To -Date Requested Amount TOTAL
$44,000.00 $116,000.00 $160,000.00
FY 2022 BUDGET
Fund-Cost Center-Spend Category Annual Budget Budget Balance
100-CC0402-Uniforms $8,000.00 $7,253.53
100-CC0422-Uniforms $162,600.00 $112,799.62
100-CC0448-Uniforms $25,000.00 $4,087.43
TOTAL $124,140.58
Page 72 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Metro Fire Apparatus Specialist
Consideration and possible action to approve the purchase of
fire and rescue equipment from Metro Fire Apparatus Specialist
using the Buy Board Contract #603-20 at a total cost not to
exceed $90,000.00 for the fiscal year 2021
Buy Board Contract #603-20
Metro Fire Apparatus Specialist is the authorized dealer for
several manufactures and products.Examples of products
purchased;wildland firefighting boots,nozzles,fire hose,
fire hose adaptors and appliances,ventilation fans,
hydraulic rescue tools,thermal imagining cameras,
mounting brackets,etc.
Page 73 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Metro Fire Apparatus Specialist –Expenditures
Year-To -Date Requested Amount TOTAL
$18,000.00 $72,000.00 $90,000.00
FY 2022 BUDGET
Fund-Cost Center-Spend Category Annual Budget Budget Balance
100-CC0402-Equipment-Misc $24,720.00 $24,720.00
100-CC0422-Equipment-Fire $87,687.00 $46,222.38
100-CC0422-Maintenance-Equipment $97,237.82 $68,749.15
100-CC0422-Tactical Gear $459,228.00 $235,683.19
100-CC0422-Maintenance-Fire Equipment $51,300.00 $14,036.47
TOTAL $389,411.19
Page 74 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Bound Tree Medical
Consideration and possible action to approve the purchase of
emergency medical supplies from Bound Tree using the Buy
Board Contract #610-20 at a cost not to exceed $140,000.00
for the remainder of fiscal year 2021-2022
Buy Board Contract #610-20
Bound Tree Medical is one of four vendor that is used to
purchase medical supplies.We use multiple vendor to get the
best price and quickest delivery times to ensure we maintain
adequate medical supplies.
Page 75 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Bound Tree Medical –Expenditures
Year-To -Date Requested Amount TOTAL
$48,000.00 $92,000.00 $140,000.00
FY 2022 BUDGET
Fund-Cost Center-Spend Category Annual Budget Budget Balance
100-CC0422-Medical Supplies $100,000.00 $88,284.31
100-CC0448-Medical Supplies $275,000.00 $157,731.46
TOTAL $246,015.77
Page 76 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Life Assist
Consideration and possible action to approve the purchase of
emergency medical supplies from Life-Assist Inc. using the
Buy Board Contract #610-20 at a cost not to exceed
$90,000.00 for the remainder of fiscal year 2021-2022
Buy Board Contract #610-20
Life-Assist Inc.is one of four vendor that is used to purchase
medical supplies.We use multiple vendor to get the best price
and quickest delivery times to ensure we maintain adequate
medical supplies.
Page 77 of 137
GEORGETOWN FIRE DEPARTMENT PRIDE -PASSION -RESPECT
Life-Assist Inc.–Expenditures
Year-To -Date Requested Amount TOTAL
$47,000.00 $43,000.00 $90,000.00
FY 2022 BUDGET
Fund-Cost Center-Spend Category Annual Budget Budget Balance
100-CC0422-Medical Supplies $100,000.00 $88,284.31
100-CC0448-Medical Supplies $275,000.00 $157,731.46
TOTAL $246,015.77
Page 78 of 137
City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the purc hase of fire and res cue equipment from Metro F ire
Apparatus S pec ialis t using the Buy Board C ontrac t #603-20 at a total cost not to exc eed $90,000 for the
fis cal year 2021-2022. C lay S hell, As s is tant F ire C hief
IT E M S UMMARY:
T hes e purchas es are through the Buy Board C ontrac t #603-20
Metro F ire Apparatus S pecialist is the c urrent dealer for our extrication tools, resc ue tools, and thermal
imaging cameras. T hey provide annual maintenanc e and repairs to this equipment. We als o purchas e other
fire equipment such as nozzles, fire hose, and wildland firefighting boots, etc.
Year-to-Date approved expenditures is $18,000.00. We antic ipate s pending an additional $72,000.00 for
F Y2022. Total c os t not to exceed $90,000.00
Immediate purchas e is fire hos e and equipment for two new apparatus . Wildland firefighting boots for new
hires.
F IN AN C IAL IMPAC T:
F unding is allocated in F Y-2021 - 2022 budget.
100-C C 0402-Equipment-Misc
100-C C 0422-Equipment-F ire
100-C C 0422-Maintenance-Equipment
100-C C 0422-Maintenance-F ire Equipment
100-C C 0422-Tactical G ear
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Contract Backup Material
Metro Fire Extended Backup Material
Quote Backup Material
Page 79 of 137
March 3, 2021
Sent via email to: aking@mfas.com
Andy King
Metro Fire Apparatus Specialists, Inc.
17350 State Hwy 249 Ste 250
Houston TX 77064
Re: Public Safety and Firehouse Supplies and Equipment
BuyBoard Contract 603-20
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under
Public Safety and Firehouse Supplies and Equipment, Contract 603-20 effective April 1, 2020 through
March 31, 2021, with two possible one-year renewals. At this time, the BuyBoard is renewing your contract
through March 31,2022.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
lisa.maraden@tasb.org prior to the start of the renewal term.
Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually
or they may not be offered a contract renewal.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
lisa.maraden@tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative.
Sincerely,
Lisa Maraden
Contract Administrator
1st renewal v.02.13.2020
Page 80 of 137
Page 81 of 137
Corporate
17350 State Hwy 249
Suite 250
Houston TX 77064-1142
(713) 692-0911 Phone
(713) 692-1591 Fax
Mansfield
625 S Wisteria St Ste 121
Mansfield TX 76063-2528
(817) 467-0911 Phone
(817) 375-1775 Fax
South Houston
514 Michigan St
South Houston TX 77587-3221
(713) 475-2411 Phone
(713) 475-2428 Fax
QUOTE GOOD FOR 30 DAYS
QUOTE
Number 186550-0
Quote Date 03/15/2022
Page 1
Bill to:GEORGETOWN FIRE DEPTPO BOX 409GEORGETOWN, TX 78627
Ship to:GEORGETOWN FIRE DEPT301 INDUSTRIAL AVEGEORGETOWN, TX 78626
Cust Code Ordered By Salesman Job/Rel#Customer PO
GEO001 CLAY SHELL JAMES GIRVAN
Entered By FOB Ship Via Terms
JIMMY GIRVAN DESTINATION BEST WAY NET 20 DAYS
Customer/Order Instructions
PRICING PER BUY BOARD CONTRACT 603-20QuantityOrderShipBackU/M Item #Description Price Extension
24 24 24 EA KEY-DP17-1000-RED-50-ARN 270.00 6480.00COMBAT READY 1.75" X 50' RED HOSE ROCKER
LUG NH COUPLING DOUBLE JACKET HIGH FLOW
24 24 24 EA KEY-DP17-1000-BLU-50-ARN 270.00 6480.00COMBAT READY 1.75" X 50' BLUE HOSE ROCKER
LUG NH COUPLING DOUBLE JACKET HIGH FLOW
24 24 24 EA KEY-DP25-1000-ORG-50-ARN 353.00 8472.00COMBAT READY 2.5" X 50' ORANGE HOSE ROCKER
LUG NH COUPLING HEAVY DUTY DOUBLE JACKET
EPDM RUBBER LINER
8 8 8 EA KEY-DP17-1000-RED-10-ARN 95.00 760.00COMBAT READY 1.75" X 10' RED HOSE ROCKER
LUG NH COUPLING DOUBLE JACKET HIGH FLOW
HOSE *
8 8 8 EA KEY-DP17-1000-BLU-10-ARN 95.00 760.00COMBAT READY 1.75" X 10' BLUE HOSE ROCKER
LUG NH COUPLING DOUBLE JACKET HIGH FLOW
HOSE *
SubTotal 22,952.00
Total 22,952.00
Page 82 of 137
City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the purc hase of emergenc y medical s upplies from Bound
Tree Medical LLC . using the Buy Board C ontrac t #610-20 at a c os t not to exceed $140,000.00 for the
remainder of fisc al year 2021-2022 - C lay S hell, Assistant F ire C hief
IT E M S UMMARY:
T hes e purchas es are through the Buy Board C ontrac t #610-20
T he G eorgetown F ire Department will periodically restock the vehicles as needed through the remainder of
the fisc al year. T he anticipates expenditures for F Y2021-2022 will not exceed approximately $140,000.00.
S taff has determined that the bes t value for the C ity is to proc ure the required medic al supplies from
Bound Tree Medical LLC . using the c ompetitively bid Buy Board C ontract #610-20. Us e of a
competitively bid c ooperative c ontract provides more favorable pricing as the cooperative s olicits for
s tatewide usage volumes as opposed to that of the C ity only.
T he F ire Department may procure additional emergency medic al supplies on an as needed bas is to ens ure
the T RVs are always properly stocked.
Year-to-Date approved expenditures is $48,000.00. We antic ipate s pending an additional $92,000.00 for
F Y2022. Total c os t not to exceed $140,000.00
F IN AN C IAL IMPAC T:
F unding is allocated in 2021-2022 budget.
G L 100-C C 0422-Medic al S upplies
G L 100-C C 0448-Medic al S upplies
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Contract Backup Material
Page 83 of 137
April 26, 2021
Sent via email to: submitbids@boundtree.com
Chris Fyffe
Bound Tree Medical
5000 Tuttle Crossing Blvd
Dublin OH 43016
Re: First Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment
BuyBoard Contract 610-20
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under First
Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment, Contract 610-20 effective June 1,
2020 through May 31, 2021, with two possible one-year renewals. At this time, the BuyBoard is renewing
your contract through May 31, 2022.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
lisa.maraden@tasb.org prior to the start of the renewal term.
Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually
or they may not be offered a contract renewal.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
lisa.maraden@tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative.
Sincerely,
Lisa Maraden
Contract Administrator
1st renewal v.02.13.2020
Page 84 of 137
April 29, 2020
Sent Via Email: submitbids@boundtree.com
Chris Fyffe
Bound Tree Medical
5000 Tuttle Crossing Blvd
Dublin, OH 43016
Welcome to BuyBoard!
Re: Notice of The Local Government Purchasing Cooperative Award
Proposal Name and Number: First Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment, Proposal No.
610-20
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard®
contract based on the above-referenced Proposal. The contract is effective 6/1/2020 through 5/31/2021, with two possible
one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the
specifications.
To view the items your company has been awarded, please review the proposal tabulation No. 610-20 on the following
web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard
contract. In addition, on this website you will find the membership list which will provide you with the names of all entities
with membership in our purchasing cooperative.
Enclosed with this letter you will find the following documents:
1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards
You are advised that receipt of a purchase order directly from a Cooperative member is not within the
guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation
of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all
purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to
info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase
order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD
ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to
the start of your contract.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking
forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff
at 800-695-2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
Page 85 of 137
April 29, 2020
Sent Via Email: submitbids@boundtree.com
Chris Fyffe
Bound Tree Medical
5000 Tuttle Crossing Blvd
Dublin, OH 43016
Welcome to BuyBoard!
Re: Notice of National Purchasing Cooperative Award
Proposal Name and Number: First Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment, Proposal No.
610-20
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard®
contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing
Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to
National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 6/1/2020
through 5/31/2021, with two possible one-year renewals.
The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the
current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract.
You are advised that receipt of a purchase order directly from a National Cooperative member is not within
BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of
applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all
purchase orders from National Cooperative members must be processed through the BuyBoard. Please
forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you
inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the
above number and note it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any
questions, please contact Cooperative Procurement Staff at 800-695-2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
Page 86 of 137
Board®
Ca operative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 -FAY:800-211-5454 buyboard.com
PROPOSER’S AGREEMENT AND SIGNATURE
Proposal Name:First Aid,Emergency Medical,
and Athletic Trainer Supplies and Equipment
Proposal Number:610-20
Proposal Due Date!Opening Date and Time:
November 21,2019 at 4:00 PM
Location of Proposal Opening:
Texas Association of School Boards,Inc.
BuyBoard Department
12007 Research Blvd.
Austin,Th 78759
Contract Time Period:June 1,2020 through May
31,2021 with two (2)possible one-year renewals.
Anticipated Cooperative Board Meeting Date:
April 2020
Bound Tree Medical
Name of Proposing Company
5000 Tuttle Crossing Blvd
Street Address
Dublin,Ohio,43016
City,State,Zip
11/21/2019
Date
Signature of Authorized Company Official
Brian LaDuke
Printed Name of Authorized Company Official
800-533-0523
Telephone Number of Authorized Company Official
877-311-2437
President,Emergency Preparedness
Position or Title of Authorized Company Official
31-1739487
Federal ID NumberFaxNumberofAuthorizedCompanyOfficial
Page 9 ci 65
Proposa!Forms COMM/5VCS v.09.12.2019
Page 87 of 137
Board®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 -buvboard.com
The proposing company (“you”or “your”)hereby acknowledges and agree5 as follows:
1.You have carefully examined and understand all Cooperative information and documentation associated with this
Proposal Invitation,including the Instructions to Proposers,General Terms and Conditions,attachments/forms,item
specifications,and line items (collectively “Requirements”);
2.By your response (“Proposal”)to this Proposal Invitation,you propose to supply the products or services submitted at
the prices quoted in your Proposal and in strict compliance with the Requirements,unless specific deviations or
exceptions are noted in the Proposal;
3.Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be
claimed;
4.If the Cooperative accepts any part of your Proposal and awards you a contract,you will furnish all awarded products
or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in
the Proposal and accepted by the Cooperative),including without limitation the Requirements related to:
a.conducting business with Cooperative members,including offering pricing to members that is the best you offer
compared to similar customers;
b.payment of a service fee in the amount specified and as provided for in this Proposal Invitation;
c.the possible award of a piggy-back contract by another govemmental entity or nonprofit entity,in which event
you will offer the awarded goods and services in accordance with the Requirements;and
d.submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to
activation of your contract;
5.You have clearly identified on the included form any information in your Proposal that you believe to be confidential or
proprietary or that you do not consider to be public information subject to public disdosure under a Texas Public
Information Act request or similar public information law;
6.The individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this
Proposal Invitation on your behalf and bind you to the Requirements,and such individual (and any individual signing a
form)is authorized and has the requisite knowledge to provide the information and make the representations and
certifications required in the Requirements;
7.You have carefully reviewed your Proposal,and certify that all information provided is true,complete and accurate,and
you authorize the Cooperative to take such action as it deems appropriate to verify such information;and
8.Any misstatement,falsification,or omission in your Pmposal,whenever or however discovered,may disqualify you
from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other
remedy or action provided for in the General Terms and Conditions or by law.
Page 10 of 65
Proposal Forms COMM/SVcs v.09.12.2019
Page 88 of 137
/JQJBoard
Cooperative Purchasing
12007 Research Soulevard Austin,Texas 78759-2439 Ph:800-695-2919 FAX:800-211-5454 -buyboard.com
VENDOR CoNTAcT INFORMATION
Name of company:Bound Tree Medical
Vendor Proposal/Contract Contact Name:Christopher Fyffe
Vendor Proposal/Contract Contact E-mail Address:submitbids@boundtree.com
5000 Tuttle Crossing Blvd,Dublin,Vendor Contact Mailing Address for Proposal/Contract Notices,
_______________________________________________________
Ohio,43016
Company Website:www.boundtree.com
Purchase Orders:All purchase orders from Cooperative members will be available through the Internet.Vendors need
Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when
a new purchase order arrives.An information guide will be provided to vendors to assist them with retrieving their orders,
Please select options below for receipt of purchase orders and provide the requested information:
I will use the Internet to receive purchase orders at the following address:
Purchase Order E-mail Address:customerservice@boundtree.com
Purchase Order Contact:Customer Service PhoneS 800-533-0523
Alternate Purchase Order E-mail Address:
__________________________________________________________
Alternate Purchase Order Contact:
__________________________________
Phone:
________________________
U Purchase orders may be received by the Designated Dealer(s)identified on my company’s Dealer
Designation form as provided to the Cooperative administrator.I understand that my company shall
remain responsible for the Contract and the performance of all Designated Dealers under and in
accordance with the Contract.
Request for Quotes (“REp”):Cooperative members will send RFQ5 to you by e-mail.Please provide e-mail addresses
for the receipt of RFQs:
RFQ E-mail Address:submitbids@boundtree.com
REQ Contact:Submit Bids Phone:800-533-0523
Alternate RFQ E-mail Address:ryan.barrboundtree.com
Alternate REQ Contact:brett.perz@boundtree.com Phone:
____________________________
Page 11 of 65
Proposal Forms COMM/svcsv.og.12.2o19
Page 89 of 137
Board®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
Invoices:Your company will be billed monthly for the service fee due under a contract awarded under this Proposal
Invitation.All invoices are available on the BuyBoard website and e-mail notifications will be sent when they
are ready to be retrieved.Please provide the following address,contact and e-mail information for receipt of service fee
invoices and related communications:
Please choose only one (11 of the following options for receipt of invoices and provide the requested
information:
•Service fee invoices and related communications should be provided directly to my company at:
Invoice Mailing address:5000 Tuttle Crossing Blvd Department:Bids
City:Dublin State:Ohio Zip Code:43016
Contact Name:
______________________________
Phone:800-533-0523
Invoice Fax:877-31 1-2437 Invoice E-mail Address:customerservice@boundtree.com
Alternative Invoice E-mail Address:submitbids@boundtree.com
fl In lieu of my company,I request and authorize all service fee invoices to be provided directly to the following billing
agent**:
Billing agent Mailing address:
______________________________________
Department:
________________
City:
_______________________________
State:
___________________
Zip Code:
____________________
Billing Agent Contact Name:
_______________________________________
Phone:
____________________
Billing Agent Fax:
_________________
Billing Agent E-mail Address:
_________________________________
Alternative Billing Agent E-mail Address:
_______________________________________________________
**If Vendor authorizes a billing agent to receive and process service fee invoices,in accordance with the
Genera!Terms and Conditions of the Contract,Vendor specifically acknowledges and agrees that nothing in
that designation shall relieve Vendor of its responslbllities and obligations under the Contract including,but
not limited to,payment of all service fees under any Contract awarded Vendor.
Page 12 of 65
Proposal Forms COMM/SVCS v.09.12.2019
Page 90 of 137
4iQBoard®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 -PH:800-695-2919 FAX:800-211-5454 buvboard.com
FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFIcATIoN
FELONY CONVIaION DISCLOSURE
Subsection (a)of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor)
states:“A person or business entity that enters into a contract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted of a felony.The notice must include a general description of the
conduct resulting in the conviction of a felony.”
Section 44.034 further states in Subsection (b):“A school district may terminate a contract with a person or business
entity if the district determines that the person or business entity failed to give notice as required by Subsection (a)or
misrepresented the conduct resulting in the conviction.The district must compensate the person or business entity for
services performed before the termination of the contract.”
Please check (V)one of the following:
C My company is a publicly-held corporation.(Advance notice requirement does not apply to publicly-held corporation.)*My company is not owned or operated by anyone who has been convicted of a felony.
My company is owned/operated by the following individual(s)who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
By signature below,I certify that the above information is true,complete and accurate and that I am authorized by my
company to make this certification.
Bound Tree Medical
Company Name
___________________________
Brian Laouke
SignaEire of Authorized Company Official Printed Name
DEBARMENT CERTiFICATION
Neither my company nor an owner or principal of my company has been debarred,suspended or otherwise made ineligible
for participation in Federal Assistance programs under Executive Order 12549,“Debarment and Suspension,”as described
in the Federal Register and Rules and Regulations.Neither my company nor an owner or principal of my company is
currently listed on the government-wide exclusions in SAM,debarred,suspended,or otherwise excluded by agencies or
declared ineligible under any statutory or regulatory authority.My company agrees to immediately notify the Cooperative
and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an
owner or principal is later listed on the government-wide exclusions in SAM,or is debarred,suspended,or otherwise
excluded by agendes or declared ineligible under any statutory or regulatory authority.
By signature below,I certify that the above is true,complete and accurate and that I am authorized by my company to
make this certification.
Bound Tree Medical
Company ame
________________________
Brian LaDuke
Sigñ5fure of Authorized Company Official Printed Name
Page 13 of 65
Propcsal Forms C0MM/SvCS v.09.12.2019
Page 91 of 137
Ji1QJJBoard
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
RESIDENT!NONRESIDENT CERTIFICATION
Chapter 2252,Subchapter A,of the Texas Government Code establishes certain requirements applicable to proposers who
are not Texas residents.Under the statute,a “resident”proposer is a person whose prindpal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.A
“nonresident”proposer is a person who is not a Texas resident.Please indicate the status of your company as a “resident”
proposer or a “nonresident”proposer under these definitions.
Please check (vi one of the following:
I certify that my company is a Resident Proposer.
lii I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer,you must provide the following information for your resident state (the state in
which your company’s principal place of business is located):
Bound Tree Medical 5000 Tuttle Crossing Blvd
Company Name Address
Dublin Ohio 43016
City State Zip Code
A.Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
Yes No
B.What is the prescribed amount or percentage?$_________________or
________________%
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b)of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract.Among the criteria for certain contracts is whether the vendor or the vendor’s
ultimate parent or majority owner (i)has its principal place of business in Texas;or (U)employs at least 500 people in
Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,
does your company,ultimate parent company,or majority owner employ at least 500 people in Texas?
Please check (vi one of the following:
fl Yes No
By signature below,I certify that the information in Sections 1 (Res/denfrNonresident Certification)and 2 (Vendor
Employment Certification)above is true,complete and accurate and that I am authorized by my company to make this
certification.
Round Tree Medical
Company Name
__________________________
Brian LaDuke
Signature of Authorized Company Official Printed Name
Page 14 of 65
Proposal Forms cOMM/svcs v.09.12.2019
Page 92 of 137
JjitQjBoard
__
Cu operative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 -buvboard.com
No ISRAEL BoYcon CERTiFIcATIoN
Effective September 1,2017,as amended effective May 7,2019 (H.B.793),a Texas governmental entity may not enter
into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company
(excluding a sole proprietorship)that has 10 or more full-time employees for goods or services unless the contract contains
a written verification from the company that it:(1)does not boycott Israel;and (2)will not boycott Israel during the term
of the contract.(TEx.Govt CODE Ch.2270).Accordingly,this certification form is induded to the extent required by law.
“Boycott Israel”means refusing to deal with,terminating business activities with,or otherwise taking any action that is
intended to penalize,inflict economic harm on,or limit commercial relations spedifically with Israel,or with a person or
entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made for ordinary business
purposes.TEx.Govt CoDE §808.001(1).
By signature below,I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of
any contract awarded under this Proposal Invitation,that this certification is true,complete and accurate,and that I am
authorized by my company to make this certification.
Bound Tree Medical
Company Name
____________________
Brian LaDuke
Signature of Authorized Company Official Printed Name
&:If Vendor does not wish to make this certification,return the biank form in lieu of a completed
certification.
No EXCLUDED NATIoN OR FOREIGN TERRoRIsT ORGANIzATIoN CERTIFIcATIoN
Effective September 1,2017,Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may
not enter into a contract with a company engaged in active business operations with Sudan,Iran,or a foreign terrorist
organization —specifically,any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §806.O51,807.051,or 2252.153.(A company that the U.S.Government affirmatively declares to be
exduded from its federal sanctions regime relating to Sudan,Iran,or any federal sanctions regime relating to a foreign
terrorist organization is not subject to the contract prohibition.)
By signature below,I certify and verify that Vendor is not on the Texas Comptroller’s list identified above;that this
certification is true,complete and accurate;and that I am authorized by my company to make this certification.
Bound Tree Medical
Company Name
____________________
Brian LaDuke
Sig6ture of Authorized Company Official Printed Name
Page 15 of 65
Proposal Forms COMM/SfCs v.09.12.2019
Page 93 of 137
4tQJBoard®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or “MWBE”and all referred to in this form as a “HUB”)is encouraged to indicate its HUB certification status
when responding to this Proposal Invitation.The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
Please check (‘/)all that ajxly:
C I certify that my company has been certified as a HUB in the following categories:
Minority Owned Business
C Women Owned Business
Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C.§101(2),who has a
service-connected disability as defined by 38 U.S.C.§101(16),and who has a disability rating
of 2O%or more as determined by the U.S.Department of Veterans Affairs or Department of
Defense)
Certification Number:
Name of certifying Agency:
J My company has NOT been certified as a HUB.
By signature below,I certify that the above is true,complete and accurate and that I am authorized by my
company to make this certification.
Bound Tree Medical
Company Name
Brian LaDuke
Printed Name
sighature of Authorized Company Official
Page 16 of 65
Proposal Farms COMM/SVCS v.09.122019
Page 94 of 137
JjtZfBoard®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
CoNsTRUcTIoN-RELATED GOODS AND SERVICES AFFIRMATION
A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard,As
explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members
(“Advisory”),Texas law prohibits the procurement of architecture or engineering services through a
purchasing cooperative.This BuyBoard contract does not include such services.Architecture or engineering
services must be procured by a Cooperative member separately,in accordance with the Professional
Services Procurement Act (Chapter 2254 of the Texas Government Code)and other applicable law and local
policy.
The Advisory,available at buyboard.comfVendor/Resources.aspx,provides an overview of certain legal requirements that
are potentially relevant to a Cooperative member’s procurement of construction or construction-related goods and services,
including those for projects that may involve or require architecture,engineering or independent testing services.A copy
of the Advisory can also be provided upon request.
By signature below,the undersigned affirms that Proposer has obtained a copy of the Advisory,has read and understands
the Advisory,and is authorized by Proposer to make this affirmation.If Proposer sells construction-related goods or
services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation,Proposer will comply
with the Advisory and applicable legal requirements,make a good faith effort to make its Cooperative member customers
or potential Cooperative member customers aware of such requirements,and provide a Cooperative member with a copy
of the Advisory before executing a Member Construction Contract with the member or accepting the member’s purchase
order for construction-related goods or services,whichever comes first.
Bound Tree Medical
Company Name
Brian LaDuke
Signature of Authorized Company Official Printed Name
11/21/2019
Date
Page 17 of 65
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Page 95 of 137
Board®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions,Proposal Spedfications or other requirements
associated with this Proposal Invitation,you MUST list alt such deviations on this form,and provide complete and detailed
information regarding the deviations on this form or an attachment to this form.The Cooperative will consider any
deviations in its contract award decision,and reserves the right to accept or reject a proposal based upon any submitted
deviation.
In the absence of any deviation identified and described in accordance with the above,your company must fully comply
with the General Terms and Conditions,Proposal Specifications and all other requirements associated with this Proposal
Invitation if awarded a contract under this Proposal Invitation.A deviation will not be effective unless accepted by the
Cooperative.The Cooperative may,in its sole discretion,seek clarification from and/or communicate with Proposer(s)
regarding any submitted deviation,consistent with general procurement principles of fair competition.The Cooperative
reserves the right to accept or reject a proposal based upon any submitted deviation.
Please check Ri’)one of the following:
No;Deviations
Yes;Deviations
List and fully explain any deviations you are submitting:
PLEASE PROVIDE THE FOLLOWING INFORMATION:
1.Shipping Via:•Common Carrier Company Truck fl Prepaid and Add to Invoice C Other:
2.Payment Terms:•Net 30 days 1%in 10/Net 30 days Other:
3.Number of Days for Delivery:2-3 ARO
4.Vendor Reference/Quote Number:61 0—20
5.State your return policy:
http://www.boundtree.com/return-policy.aspx
6.Are electronic payments acceptable?•Yes CN0
7.Are credit card payments acceptable?Yes 0 No
Bound Tree Medical
Company Name
Brian LaDuke
Printed Name
Ii
C
Signät&e of Authorized Company Official
Page 18 of 65
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Board®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
LOCATION/AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation,
please list each location/authorized seller below.If additional sheets are required,please duplicate this form as necessary.
NOTE:Awarded Vendors shall remain responsible for all aspects of the Contract,induding processing of Purchase Orders,
and shall he responsible for the performance of all locations and authorized sellers under and in accordance with the
Contract.If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms
and Conditions to receive Cooperative member Purchase Orders on your behalf,you must complete the Manufacturer
Designated Dealer form.
Bound Tree Medical
Company Name
221 E.Arkansas Lane Suite 145
Address
Arlington Texas 76010
City State Zip
800-533-0523 877-311-2437
Phone Number Fax Number
Christopher Fyffe
Contact Person
Company Name
Address
City State Zip
Phone Number Fax Number
Contact Person
Page 19 of 65
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JJJJ8oard®
__
Co operative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple
dealers (“Designated Dealers’)to receive Cooperative member Purchase Orders on Vendor’s behalf,you must complete
this form for each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor,Vendor specifically agrees and acknowledges that any such
designations are for Vendor’s convenience only and shall not,if Vendor is awarded a Contract,relieve Vendor of any
obligations under the Contract,induding payment of Cooperative service fees on all Purchase Orders submitted to Vendor
or any Designated Dealer.In accordance with the General Terms and Conditions,an awarded Vendor shall remain
responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor’s
Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder,
including,but not limited to suspension and termination of Vendor’s Contract for nonpayment of service fees.
If awarded,Vendor authorizes the Cooperative,in its sole discretion,to list any Vendor Designated Dealers in the BuyBoard
system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor.To the extent a Vendor
with Designated Dealers receives a Purchase Order directly,it shall be the responsibility of Vendor to appropriately process
such Purchase Order in accordance with the Contract,including but not limited to timely forwarding such Purchase Order to
a Designated Dealer for processing.
The Cooperative reserves the right,in its sole discretion,to refuse addition of,or request removal of,any Designated
Dealer,and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise
acting on Vendor’s behalf under the Contract.Further,the Cooperative’s administrator shall be authorized to remove orsuspendanyorallDesignatedDealersfromtheBuyBoardatanytimeinitssolediscretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation,please list the Designated
Dealer below and have this form signed by an official of your company authorized to make such designation.If you wish
to designate multiple dealers,please duplicate this form as necessary.
N/4
Designated Dealer Name
Designated Dealer Address
City State Zip
Phone Number Fax Number
Email address Designated Dealer Tax ID Number*(*attach W-9)
Designated Dealer Contact Person
Your Company Name Signature of Authorized Company Official
Page 20 of 65
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Jf1QJ8oard
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 -FAX:800-211-5454 buyboard.com
TEXAS REGIONAL SERVICE DESIGNATION
The Cooperative (referred to as “Texas Cooperative”in this form and in the State Service Designation form)offers vendors
the opportunity to service its members throughout the entire State of Texas.If you do not plan to service all Texas
Cooperative members statewide,you must indicate the specific regions you will service on this form.If you propose toservedifferentregionsfordifferentproductsorservicesincludedinyourproposal,you must complete andsubmitaseparateTexasRegionalServiceDesignationfarmforeachgroupofproductsandcieariyindicate
the products or services to which the designation applies in the space provided at the end of this form.Bydesignatingaregionorregions,you are certifying that you are authorized and wllllng to provide theproposedproductsandservicesinthoseregions.Designating regions in which you are either unabie orunwillngtoprovidethespecifiedproductsandservicesshallbegroundsforeitherrejectionofyourproposalor,if awarded,termination of your Contract.Additionally,if you do not plan to service Texas Cooperative
members (i.e.,if you will service only states other than Texas),you must so indicate on this form.
RegionEl’El2
El 3
El 4
El s
El 6
El 7
El 8
El
El 10
El ii
El 12
El i
El ,
El 15
El 16
El 17
El 18
El 19
El 20
Headquarters
Edinburg
Corpus Christi
Victoria
Houston
Beaumont
Huntsville
Kilgore
Mount Pleasant
Wichita Falls
Richardson
Fort Worth
Waco
Austin
Ahilene
San Angelo
Amarillo
Lubbock
Midland
El Paso
San Antonio
Signature of Authorized Company Official
Brian LaDuke
Printed Name
El I will not service members
of the Texas Cooperative.
Regional education Service Centers I will service Texas
Cooperative members
statewide.
I will not service Texas
Cooperative members
statewide.I will only
service members in the
regions checked below:
Bound Tree Medical
Company Name
Page 21 of 65
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Board®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by
Vendor,list the products and services to which this form applies here:
Page 22 of 65
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Page 100 of 137
JJKtglBoanr
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
STATE SERVICE DESIGNATION
The Cooperative offers vendors the opportunity to service other governmental entities in the United States,including
intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard.You must complete
this form if you plan to service the entire United States,or will service only the specific states indicated.(Note:If you p/an
to service Texas Cooperative members;be sure that you complete the Texas Regional Sen&e Des,’nation form.)
If you serve different states for different products or services included in your proposal,you must complete
and submit a separate State ServIce Designation form for each group of products and clearly indicate theproductsorservicestowhichthedesignationappilesInthespaceprovidedattheendofthisform.Bydesignatingastateorstates,you are certIfying that you are authorized and wllllng to provide the proposedproductsandservicesinthosestates.Designating states in which you are either unable or unwllllng to
provide the spec/fled products and services shall be grounds for either rejection of your proposal or,if
awarded,termination of your Contract.
Please check RI)all that apply:j I will service all states in the United States.
U I will not service all states in the United States.I will service only the states checked below:
U Alabama
U Alaska U Nebraska
U Arizona U Nevada
U Arkansas U New Hampshire
U California (Public Contract Code 20118 &20652)U New JerseyoColoradoUNewMexico
U Connecticut U New York
U Delaware U North Carolina
U District of Columbia U North Dakota
U Florida U Ohio
U Georgia U Oklahoma
U Hawaii U Oregon
U Idaho U Pennsylvania
U Illinois U Rhode IslandoIndianaUSouthCarolina
U Iowa U South Dakota
U Kansas U Tennessee
U Kentucky U Texas
U Louisiana U Utah
U Maine U Vermont
U Maryland 0 Virginia
U Massachusetts U Washington
U Michigan U West Virginia
U Minnesota U Wisconsin
U Mississippi U Wyoming
U Missouri
U Montana
Page 23 of 65
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ff1QfBoard®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
This form will be used to ensure that you can service other governmental entities throughout the United States as
indicated.Your signature below confirms that you understand your service commitments during the term of a
contract awarded under this proposal.
Bound Tree Medical
Company Name
___________________________
Brian LaDuke
Signature of Authorized tompany Official Printed Name
If this State Service Designation form applies to only one or some of the products and services proposed by Vendor,
list the products and services to which this form applies here:
Page 24 of 65
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J47Board®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
NATIONAL PuRcHASING CooPERATIvE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation,a contract awarded under this
Proposal Invitation may be “piggy-backed”by another governmental entity.The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members
throughout the United States.If you agree to be considered for a piggy-back award by the National Purchasing
Cooperative,you agree to the following terms and agree to serve National Purchasing Cooperative members in the states
you have indicated on the State Service Designation form,in your Proposal.
By signing this form,Proposer (referred to in this Agreement as “Vendor”)agrees as follows:
1.Vendor acknowledges that if The Local Government Purchasing Cooperative (“Texas Cooperative”)awards Vendor a
contract under this Proposal Invitation (“Underlying Award”),the National Purchasing Cooperative (“National Cooperative”)
may -but is not required to -“piggy-back”on or re-award all or a portion of that Underlying Award (“Piggy-Back Award”).
By signing this National Cooperative Vendor Award Agreement (“Agreement”),Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2.In the event National Cooperative awards Vendor a Piggy-Back Award,the National Cooperative Administrator
(“BuyBoard Administrator”)will notify Vendor in writing of such Piggy-Back Award,which award shall commence on the
effective date stated in the Notice and end on the expiration date of the Underlying Award,subject to annual renewals as
authorized in writing by the BuyBoard Administrator.Vendor agrees that no further signature or other action is required of
Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor.Vendor further agrees that no
interlineations or changes to this Agreement by Vendor will be binding on National Cooperative,unless such changes are
agreed to by its BuyBoard Administrator in writing.
3.Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and
same general terms and conditions,subject to applicable state laws in the state of purchase,as required by the Underlying
Award.However,nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e.,
lower)competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4.Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation
Form of this Proposal Invitation.Any changes to the states designated on the State Service Designation Form must be
approved in writing by the BuyBoard Administrator.
5.Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award.Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than monthly).Further,upon
request,Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative
members for purposes of reviewing and verifying purchase activity.Vendor further agrees that National Cooperative shall
have the right,upon reasonable written notice,to review Vendor’s records pertaining to purchases made by National
Cooperative members in order to verify the accuracy of service fees.
6.Vendor agrees that the Underlying Award,induding its General Terms and Conditions,are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase.The rights and
responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to
National Cooperative;and,conversely,the rights and responsibilities that would ordinarily inure to Vendor in the Underlying
Award shall inure to Vendor in this Agreement.Vendor recognizes and agrees that Vendor and National Cooperative are the
only parties to this Agreement,and that nothing in this Agreement has application to other third parties,including the
Texas Cooperative.In the event of conflict between this Agreement and the terms of the Underlying Award,the terms of
this Agreement shall control,and then only to the extent necessary to reconcile the conflict.
Proposal Forms cOMMfsvcs v.09.12.209
Page 25 of 65
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Jm7soard®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 -FAX:800-211-5454 buvboard.com
7.This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue
for any dispute shall lie in the federal district court of Alexandria,Virginia.
8.Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National
Cooperative,and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy
Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE,by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this
Agreement.
Bound Tree Medical 610-20
Name of Vendor Proposal Invitation Number
_________________________
Brian LaDuke
Signature of Authorized Company Official Printed Name of Authorized Company Official
11/21/2019
Date
Proposal Forms coMMjsvcs v.09.12.2019
Page 26 of 65
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Jjtit4q8oard
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
FEDERAL.AND STATE/PURCHASING COOPERATIVE EXPERIENCE
The Cooperative strives to provide its members with the best services and products at the best prices available from
vendors with the technical resources and ability to serve Cooperative members.Please respond to the following questions.
1.Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or
market price during the previous 12-month period or the last fiscal year:$.(The period of the 12
month period is
___________________‘I.
In the event that a dollar value is not an appropriate measure of the sales,
provide and describe your own measure of the sales of the item(s).
2.By submitting a proposal,you agree that,based on your written discounting policies,the discounts you offer the
Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items
under equivalent circumstances.
3.Provide the information requested below
the past has served,as an awarded
cooperatives as required.
2.T-PASS (state of Texas)
3.OMNIA Partners
4.Sourcewell (NJPA)
S.E&1 Cooperative
6.Houston-Galveston Area Council (HGAC)
7.Choice Partners
8.The Interlocal Purchasing System (TIPS)
9.Other
•MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE coNTRAas.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation,indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposal.Explain any difference between
your current and proposed discounts.
Current Discount (%):Proposed Discount (Wa):
Exolanation:N/A
for other purchasing cooperatives for which Proposer currently serves,or in
vendor.Rows should be added to accommodate as many purchasing
1.Federal General Services Administration
CURRENT FORMER VENDOR (Y/N)?—AWARDED
PURCHASING VENDOR?IF YES,LISt YEARS COMMODITY
GROUP (V/N)AS VENDOR CAThGORY(IES)
Page 27 of 65
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Board@
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH;800-695-2919 FAX:800-211-5454 buvboard.com
By signature below,I certWy that the above is true,complete and accurate and that I am authorized by my company to
make this certification.
Bound Tree Medical
Company Name
_________________________
Brian LaDuke
Signature of Authorized Company Offidal Printed Name
Proposal Forms COMM/SVCS v.09.12.201g
Page 28 of 65
Page 106 of 137
8oard
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 F(:800-211-5454 buyboard.com
GOVERNMENTAL REFERENCES
For your Proposal to be considered,you must supply a minimum of five (5)individual governmental entity references.The
Cooperative may contact any and all references provided as part of the Proposal evaluation.Provide the information
requested below,including the existing price/discounts you offer each customer.The Cooperative may determine whether
prices/di5counts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts
you offer other governmental customers.Attach additional pages if necessary.
Quantity!
Entity Name Contact Phone#Email Address Discount Volume
1.
San Francisco Fire Dept.-Jeff Myers 415-920-2914 -Additional information can be provide upon award
2.Flight Paramedics -Duane Jones 316-218-8029 -Additional information can be provide upon award
City of Columbus Fire Dept.-Rick Meadows 614-221-3132 -Additional information can be provide upon award
New Orleans EMS -Carl Flores -504-658-1552 -Additional information can be provide upon award
Baltimore City Fire Dept.-Jeff Wainwright -410-396-2718 -Additional information can be provide upon award
Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give
better discounts (lower prices)than indicated?YES U NO If YES,please explain:
By signature below,I certify that the above is true and correct and that I am authorized by my company to make this
certification,
Bound Tree Medical
Company Name
sigrtähire of Authorized Company Official
Brian LaDuke
Printed Name
Proposal Forms coMM!wcs v.09.12.2019
Page 29 of 65
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J47Board
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
MARKETING STRATEGY
For your Proposal to be considered,you must submit the Marketing Strategy you will use if the Cooperative accepts all or
part of your Proposal.(Example:Explain how your compeny will initially inform Cooperative members of your Buyaoard
contract and how you will continue to suppod the BuyBaa,d for the duration of the conUactpeflod)
Attach additional pages if necessary.
If awarded,we intend to send a professionally created PDF “Announcement”
informing our customer base of our BuyBoard participation and qualification
as well as our catalog.
Bound Tree Medical
Company Name
Sinatüre of Authorized Company Official
Brian LaDuke
Printed Name
Proposal Forms COMM/SVCS v.09.12.2019
Page 30 of 65
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Board
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.om
CONFIDENTIAL!PROPRIETARY INFORMATION
A.Public Disclosure Laws
All Proposals,forms,documentation,or other materials submitted by Vendor to the Cooperative in response to this
Proposal Invitation,induding catalogs and pricelists,may be subject to the disclosure requirements of the Texas Public
Information Act (Texas Government Code chapter 552.001,et.seq.)or similar disclosure law.Proposer must clearly
identify on this form any information in its Proposal (including forms,documentation,or other materials submitted with the
Proposal)that Proposer considers prophel:ary or confidential.If Proposer fails to properly identity the information,the
Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disdosure should a
member of the public or other third party request access to the information under the Texas Public Information Act or
similar disclosure law.Proposer will be notified of any third party request for information in a Proposal that Proposer has
identified in this form as proprietary or confidential.
Does your Proposal (including forms,documentation,or other materials submitted with the Proposal)contain information
which Vendor considers proprietary or confidential?
If you responded “YES”,you must identity below the specific information you consider confidential or proprietary.List each
page number,form number,or other information sufficient to make the information readily identifiable.The Cooperative
and its Administrator will not be responsible for a Proposer’s failure to clearly identity information considered confidential or
proprietary.Further,by submitting a Proposal,Proposer acknowledges that the Cooperative and its Administrator will
disclose information when required by law,even if such information has been identified herein as information the vendor
considers confidential or proprietary.
Confidential /Proprietary Information:
The percentage off catalog value would be considered confidential.
(Attach add/dana/sheets if needed)
Please check (v’)one of the following:
[]NO,I certify that none of the information included with this Proposal is considered confidential or proprietary.
LI YES,I certify that this Proposal contains information considered confidential or proprietary and all such information is
specifically identified on this form.
Page 31 of 65
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Board@
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
B.Copyright Information
Does your Proposal (including forms,documentation,or other materials submitted with the Proposal)contain copyright
information?
Please check (J one of the following:J NO,Proposal (including forms,documentation,or other materials submitted with the Proposal)does not
contain copyright information.
YES,Proposal (including forms,documentation,or other materials submitted with the Proposal)does
contain copyright information.
If you responded “YES”,identify below the specific documents or pages containing copyright information.
Copyright Information:
(Attach add/tonal sheets if needed)
C.Consent to Release Confidenfial/PropdebrvlCopyright Information to BuyBoard Members
BuyBoard members (Cooperative and nonprofit members)seeking to make purchases through the BuyBoard may wish to
view information included in the Proposals of awarded Vendors.If you identified information on this form as confidential,
proprietary,or subject to copyright,and you are awarded a BuyBoard contract,your acceptance of the BuyBoard contract
award constitutes your consent to the disclosure of such information to BuyBoard members,including posting of such
information on the secure BuyBoard website for members.Note:Neither the Cooperative nor its Administrator will be
responsible for the use or distribution of information by BuyBoard members or any other party.
D.Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary,by submitting a Proposal,
Vendor consents and agrees that,upon Contract award,the Cooperative may publically release,including posting on the
public BuyBoard website,a copy of the proposal tabulation for the Contract including Vendor name;proposed
catalog/pricelist name(s);proposed percentage discount(s),hourly labor rate(s),or other specified pricing;and Vendor
award or non-award information.
By signature below,I certify that the information in this form is true,complete,and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Bound Tree Medical
Company Name
Signature of Authorized Company Official
Brian LaDuke
Printed Name
11/21/2019
Date
Page 32 of 65
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Boards
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
VENDOR BUSINESS NAME
By submitting a Proposal,Proposer is seeking to enter into a legal contract with the Cooperative.As such,a Proposer must
be an individual or legal business entity capable of entering into a binding contract.Proposers,must completely and
accurately provide the information requested below or your Proposal may be deemed non-responsive.
Name of Proposing Company:Bound Tree Medical
(bEt the g/name of the company seekihg to contract with the Cooperative.Do NOT/,Et an assumed name dba,aka,etc.here.Such information may
be provided be/ow.If you are submitt,hg a joint proposa/with another entity to provide the same proposed goods or services;each submillihg entity
should comp/ete a separate vendor informabbn form.Separately operat,hg /ega/busihess entities;even if afflhàted entities;which propose to provide
goods or services separately must submit thek-own Proposals.)
Please check (1 one of the following:
Tyoe of Business:
Individual/Sole Proprietor
Corporation
Limited Liability Company x
Partnership
Other If other,identify
State of Incorporation (if applicable):Ohio
Federal Employer Identification Number:311739487
(Vendor must include a completed IRS W-9 form with their proposal)
List the Name(s)by which Vendor,if awarded,wishes to be identified on the BuyBoard:(Note;If different than the Name of
Proposing Company listed above,only valid trade names (dba,aka,etc)of the Proposing Company may be used and a copy of your Assumed Name
Certificate(s),if app/k-able,must be attached.)
Proposal Forms COMMI5VC5 v.Og.12.2019
Page 33 of 65
Page 111 of 137
w-9Fern
(Rev.Oclobe 2018j
Oep.nnfl&*alrniwy
Request for Taxpayer
Identification Number and Certification
a”Go to w v.kagoWFonnw9 for insbijction,and the latest Wonnatlon.
Give Form ta the
requester.Do not
send to the IRS.
I Name as wovm en yet ream.tax ran.Nan.h required on thIs 1k’.:do not lcav 045 tnotbik
Bound Tree Medical Lit
a &nh’s nn/dngaid.d entRy name.differn horn itcie
a Chacit epØtoplate boa Ia ledsil tax das,lflcatb,of the pnon who,.rn N ailcid en toe 1.ChecJ ady one of the 4 Ex.mpkJau Xada apØy only
fd1Awthg seve,be,.,cadairi aitiths,not bd1vab:see
ettnctbisonpage3):
Q l,flvid,nU.ale popleta a C C Corx.atksi C s corporate,C arinnnp C rnnVaial.
.rqlernambe DC Exept payee code t1 ni______
0 Lfled Ilabtity company.Entv ma tax thss$aib,IC-C cuxriOi.5.5 capai*bn.P.Pw,wih p)I P
Netr Clack the .ppop.bia be,I,the ke .forth.tax ,atb,oft..kçl.mertu oww Do ma check ExempLó,toni FATCA repowthgUtIItheD.C N classified as a .,gle-maXer at t.t N dna*d torn the o.n wins ma on,of Ui.D.C N
anotw Lit that Is not diuag fled hen.U,.o.,e for U.S.federal tax nposa Citnise,a .19e-manbc Li.C ma
Is dsagvded ton then sho&d diedi t.appropriate ha’(a the is,dn,ZCalIen of to cent..
Q c..ae rnxons a’a anan —
S Ad&at fls,,ber,trait and apt.a lisa in)See fltacS.Reça.tws name .n 1w1Nn4
P.O.Box BOfl
•Ctflat..arid ZIP cede
Dublin,OH 43016
7 SkI iccamtmsnbajs)heafoptU4
W N Taxpayer IdentificatIon Number (TIN)
Enter yrnr TiN ki fbi appropriate box.The TIN provided rasst malth the name given on Ire 1 to avoid Soda seatty nwnber
backup wittdig.For frrdividufl this generoy your seciat security ntjnbe (594).However.tori
resident alien,sole proprietor,or disregarded entity,see the Instructions for Pad I,later.For other ——
entitles,ii tsyn employer Identifatlon number IEIN).It you do not have a number,see How (a get a
fltJ later,or
Note:II the acccwt ski more than one name,see the thstnicuons for kie I.Also see What Name and (dovt artDo,i
MunberThGh’e(heffequntwlorguidekinalwtlosenumbertoenter.—“i r —
II iIThIIIcertification——
Under penalties of pejixy,I certify Ihat
I.The number shown an lit (cnn Is my cured taxpayer identification number (or lam waliNg for a m.xnber to be Issued to me):and
2.1 am not subject to backup withho1dn because:(s)lam exempt from backup witfl’oidng.or)I have not bean notified by (he Internal Revenue
ServIce (IRS)that I am subject to backup wiUtol*ig as a result of a fare to report aN frilerest or dhidenth.a(c)the IRS has notified me that I am
no longer .utIact to backup wlthholth’g and
3.lam a U.S.citizen or other U.S.person (ddned below);and
4.The FATCA code(s)entered on this form l any)Induathig that I Sn exempt from FATCA repodfrig Is correct
Cerlifiosuon instuctiena You jsl cross eat Ran 2 atoe Kyou have been nolmed by the IRS that you are cinndy subject to backup witMoldng because
you have tailed to report all (Inst and thfdends en your Lax return.For real estate flmactian,item 2 don not apply.For mortgage kita —,
acqdsi&n or tan de,men3 c1 secured properly.cast datb,of debt contñbinkos loan ktrIthM retkement anangenitnt pR44,and gttty,payments
other than Interest end dMdenth.you am not reqtired to sign the certirication.but yes must provide yow correct TIN.See the tutructions br Pad II,tate,
Sign I sna,e ofHereIu.Petona’i’flsti.tt:)‘4$t,_Datea’9I).jj
General Instructions .Form 1099-OW Idlvidends,raiding those (mm stocks or mutual
hinds)
Section reFerences are to the Internal Revenue Code tmless otherwise •Form 1099-MISC (ndctz types of Income,prizes,awards,Dr 9i055noted,proceeds)
Futin developments.For the latest lnfonnatbn about developments •Form 1099-8 (stock or njtual fund sales and cetaM otherrolatedtoPennW-9 end Its Instructions,such as legisletlon enacted transactions by bcohn)alter they were published,go to wn.w.fl.gaWFwmWS.
•Form 1095 (poceeds from mat estate transactions)
Purpose of Form •Form 1099-K (merthant card end third party network transactions)
An IndMthjal or entity (Form W-9 requester)who Is requfred to Me an •Form 1098 frma mortgage Interest),1Ofi3-E (student ban Interest),
InfomiaVon return with the IRS imast obtafri your correct taxpayer 1099.TØultion)
identification number (flf4)whtd,may be your social security number •Form 1099-C (canceled debt)
(SSN),fr,dMdual taxpaywidentWicationntxnber(1W4 adoption
taxpayer Idsurcatlon ember (A1U4),a employer •Form 1099-A (acquisition or abandonment of secured property)
(EIN),to report on an blomiation return the amount paid to you,Dr other Use Form W-9 only Kyou are a U.S.person fnckadkig a resident
arnotait reportable on an knionnadon return,Examples of Information &ier4,to provide yow correct TiN.
returns Include,but are not limited to,the foflowkng,It you do not return Form W-9 to (he requester with a TIN,you might
•Form 1099’lPff (Interest earned or pa4 be subject to bethsp withholding.See What Is backup widtctding,
ThIer
Cat,No.tOnlx FonnW-9 (Rev.1O’2018)
in
a
11
Page 112 of 137
JjttQfsoare
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buvboard.com
EDGAR VENDOR CERTIFICATION
(2 CFR Pact 200 and Appendix II)
When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract,specific
federal laws,regulations,and requirements may apply in addition to those under state law.This includes,but is not limited
to,the procurement standards of the Uniform Administrative Requirements,Cost Principles and Audit Requirements for
Federal Awards,2 CFR 200 (sometimes referred to as the “Uniform Guidance”or new “EDGAR”).All Vendors submitting
proposals must complete this EDGAR Certification Form regarding Vendor’s willingness and ability to comply with certain
requirements which may be applicable to specific Cooperative member purchases using federal grant funds.This
completed form will be made available to Cooperative members for their use while considering their purchasing options
when using federal grant funds.Cooperative members may also require Vendors to enter into ancillary agreements,in
addition to the BuyBoard contract’s general terms and conditions,to address the member’s specific contractual needs,
including contract requirements for a procurement using federal grants or contracts.
For cb of the items below,Vendor should certify Vendor’c agreement and abillty to comply,where
applicable,by having Vendor’s authorized representative complete and InitIal the applicable boxes and sign
the acknowledgment at the end of this form.If you fail to complete any Item in this form,the Cooperative
wi/I consider and may fist the Vendor’s response on the BuyBoard as WO,the Vendor/s unable or unwilling
to comply.A “NO”response to any of the items may,if applicable,impact the ability of a Cooperative member to
purchase from the Vendor using federal funds.
1.Vendor Violation or Breach of Contract Terms:
Contracts for more than the Simplified Acquisition Threshold,which is the inflation adjusted amount determined by the
Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)as authorized by 41 Usc
1908,must address administrative,contractual,or legal remedies in instances where contractors violate or breach contract
terms,and provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions,including Section E.18,
Remedies for Default and Termination of Contract.Any Contract award will be subject to such BuyBoard General Terms
and Conditions,as well as any additional terms and conditions in any Purchase Order,Cooperative member ancillary
contract,or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent
with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.
The remedies under the Contract are in addition to any other remedies that may be available under law or in equity.By
submitting a Proposal,you agree to these Vendor violation and breach of contract terms.
2.Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds,you agree that the
following term and condition shall apply:
The Cooperative member may terminate or cancel any purchase order under thi5 Contract at any time,with or without
Guse.by pro viding seven (7)business days advance written notice to the Vendor If this Agreement Is terminated in
accordance with this Paragraph,the Cooperative member shall only be required to pay Vendor for goods or sentices
delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor’s
return poilcy If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of
termination,Vendor shall immediately refund such payment(s).
If an alternate provision for termination of a Cooperative member purchase for cause and convenience,including the
manner by which it will be effected and the basis for settlement,is included in the Cooperative member’s purchase order,
ancillary agreement,or Member Construction Contract agreed to by the Vendor,the Cooperative member’s provision shall
control.
Proposal Forms COMM/5VcS v.09.12.2019
Page 34 of 65
Page 113 of 137
ffJQfBoard
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FA)(:800-211-5454 buybvard.com
3.Equal Employment Opportunity:
Except as otherwise provided under 41 CFR Part 60,all Cooperative member purchases or contracts that meet the
definition of “federally assisted construction contract”in 41 CFR Part 60-1.3 shall be deemed to indude the equal
opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Executive Order 11246,“Equal Employment
Opportunity”(30 FR 12319,12935,3 CFR Part,1964-1965 Comp.,p.339),as amended by Executive Order 11375,
“Amending Executive Order 11246 Relating to Equal Employment Opportunity,”and implementing regulations at 41 CFR
Part 60,“Office of Federal Contract Compliance Programs,Equal Employment Opportunity,Department of Labor.”
The equal opportunity dause provided under 41 CFR 60-1.4(b)is hereby incorporated by reference.Vendor agrees that
such provision applies to any Cooperative member purchase or contract that meets the definition of “federally assisted
construction contract”in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision.
4.Davis-Bacon Act:
When required by Federal program legislation,Vendor agrees that,for all Cooperative member prime construction
contracts/purchases in excess of $2,000,Vendor shall comply with the Davis-Bacon Act (40 usc 3141-3144,and 3146-
3148)as supplemented by Department of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction”).In accordance with the statute,Vendor is required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by
the Secretary of Labor.In addition,Vendor shall pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at wdol.gov.Vendor agrees that,
for any purchase to which this requirement applies,the award of the purchase to the Vendor is conditioned upon Vendor’s
acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland “Anti-Kickback”Act (40 USC 3145),as supplemented by
Department of Labor regulations (29 CFR Part 3,“Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”).The Act provides that each contractor or
subrecipient must be prohibited from indudng,by any means,any person employed in the construction,completion,or
repair of public work,to give up any part of the compensation to which he or she is otherwise entitled.
5.Contract Work Hours and Safety Standards Act:
Where applicable,for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of
mechanics or laborers,Vendor agrees to comply with 40 USC 3702 and 3704,as supplemented by Department of Labor
regulations (29 CFR Part 5).Under 40 USC 3702 of the Act,Vendor is required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week.The requirements of 40 USC 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market,or contracts for transportation or transmission of intelligence.
6.Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member’s Federal award meets the definition of “funding agreement”under 37 CFR 401.2(a)and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties,assignment or performance or experimental,developmental,or research work under that “funding
agreement,”the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,“Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants,Contracts and Cooperative
Agreements,”and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
Proposal Forms COMM/svcs v.09.12.2019
Page 35 of 65
Page 114 of 137
JJQJBoard®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
7.Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 usc 7401-7671q.)and the Federal Water Pollution control Act (33 USC 1251-1387),as amended —
Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to
agree to comply with all applicable standards,orders,or regulations issued pursuant to the Clean Air Ad (42 usc 7401-
7671q.)and the Federal Water Pollution Control Act,as amended (33 usc 1251-1387).Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
When required,Vendor agrees to comply with all applicable standards,orders,or regulations issued pursuant to the clean
Air Act and the Federal Water Pollution Control Act.
8.Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220)must not be
made to parties listed on the government-wide exclusions in the System for Award Management (SAM),in accordance with
the 0MB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp.p.189)and 12689 (3
cFR Part 1989 Comp.p.235),“Debarment and Suspension.”SAM Exclusions contains the names of parties debarred,
suspended,or otherwise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority
other than Executive Order 12549.
Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM,is not debarred,suspended,
or otherwise excluded by agencies or dedared ineligible under statutory or regulatory authority other than Executive Order
12549.vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases
or seeking to purchase from vendor if Vendor is later listed on the government-wide exclusions in SAM,or is debarred,
suspended,or otherwise excluded by agencies or dedared ineligible under statutory or regulatory authority other than
Executive Order 12549.
9.Byrd Anti-Lobbying Amendment:
Byrd Anti-Lobbying Amendment (31 usc 1352)--Vendors that apply or bid for an award exceeding $100,000 must file the
required certification.Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member
of Congress,officer or employee of congress,or an employee of a member of Congress in connection with obtaining any
Federal contract,grant or any other award covered by 31 USC 1352.Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award.Such disclosures are forwarded from tier to
tier up to the non-Federal award.As applicable,Vendor agrees to file all certifications and disclosures required by,and
otherwise comply with,the Byrd Anti-Lobbying Amendment (31 usc 1352).
10.Procurement of Recovered Materials:
For cooperative member purchases utilizing Federal funds,Vendor agrees to comply with Section 6002 of the Solid Waste
Disposal Act,as amended by the Resource Conservation and Recovery Act where applicable and provide such information
and certifications as a Cooperative member may require to confirm estimates and otherwise comply.The requirements of
Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA)at 40 CFR
Part 247 that contain the highest percentage of recovered materials practicable,consistent with maintaining a satisfactory
level of competition,where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000;procuring solid waste management services in a manner that maximizes energy
and resource recovery,and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
11.Profit as a Separate Element of Price:
For purchases using federal funds in excess of the simplified Acquisition Threshold,a Cooperative member may be required
to negotiate profit as a separate element of the price.See,2 CFR 200.323(b).When required by a cooperative member,
Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element
of the price for a particular purchase.However,Vendor agrees that the total price,including profit,charged by Vendor to
the cooperative member shall not exceed the awarded pricing,including any applicable discount,under Vendor’s
cooperative Contract.
Proposal Forms COMM/5VC5 v.09.12.2019
Page 36 o165
Page 115 of 137
/QfBoanr
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 -FAX:800-211-5454 buyboard.com
12.General Compliance and Cooperation with Cooperative Members:
In addition to the foregoing spedfic requirements,Vendor agrees,in accepting any Purchase Order from
member,it shall make a good faith effort to work with Cooperative members to provide such information
such requirements as may apply to a particular Cooperative member purchase or purchases including,but
applicable recordkeepinq and record retention requirements.
a Cooperative
and to satisfy
not limited to,
Vendor Certification:
YES,I agree or
Vendor Certification Item No.NO,I do NOT agree Initial
1.Vendor Violation or Breach of Contract Terms YES
2.Termination for Cause or Convenience YES
3.Equal Employment Opportunity YES
4.Davis-Bacon Act YES /3’L
5.Contract Work Hours and Safety Standards Act YES CL
6.Right to Inventions Made Under a Contract or Agreement YES
7.Dean Air Act and Federal Water Pollution Control Act YES ilL
8.Debarment and Suspension YES
9.Byrd Anti-Lobbying Amendment YES
10.Procurement of Recovered Materials YES YL.
11.Profit as a Separate Element of Price YES ITt
12.General Compliance and Cooperation with Cooperative Members YES
By signature below,I certify that the information in this form is true,complete,and accurate
my company to make this certification and all consents and agreements contained herein.
Bound Tree Medical
and that I am authorized by
Company Name
sigiiäELre of Authorized Company Official
Brian LaDuke
Printed Name
Page 37 of 65
Proposal Forms COMM/SVCS v.0912.2019
Page 116 of 137
J?QfBoard®
__
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
PRoPosAL.INVITATION QuEsTIoNNAIRE
The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial
resources to provide the goods and perform the services (“Work”)under the BuyBoard contract contemplated by this
Proposal Invitation (“Contract”).Proposers must fully answer each question,numbering your responses to correspond to
the questions/numbers below.Proposers must complete below or attach your responses to this questionnaire,sign where
indicated below,and submit the signed questionnaire and your responses to all questions in one document with your
Proposal.You must submit the signed questionnaire and responses with your Proposal or the Proposal will
not be considered.
1.List the number of years Proposer has been in business and former business names (if applicable).Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or result in
acquisition by another entity.
Over 40 years.Not for sale.
2.Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this
Contract.State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who will be available to Cooperative members for assistance with project development,technical issues,
and product selection for Work associated with this Contract.
Bound Tree Medical offers dedicated sales,customer service,and pricing teams
to properly serve our customers with questions,order placement,and delivery.
With 6 warehouses country-wide (including Arlington,Texas),product is
delivered in a timely manner.
3.Describe Proposer’s financial capability to perform the Contract.State or describe the firm’s financial strength and
rating,bonding capacity,and insurance coverage limits.State whether the firm,or any of the firm’s past or present
owners,principal shareholders or stockholders,or officers,have been a debtor party to a bankruptcy,receivership,or
insolvency proceeding in the last 7 years,and identify any such debtor party by name and relationship to or position
with your firm.
Insurance information and financial information attached.
Proposal Forms COMM/5vC5 v.09.12.2019
Page 38 of 65
Page 117 of 137
Board®
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
4.Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing
agreement?If so,provide detailed information on the nature of such items and prospects for resolution.
N/A
5.List all contracts,if any,in the last 10 years on which Proposer has defaulted,failed to complete or deliver the work,or
that have been terminated for any reason.For each such contract,provide the project name,scope,value and date
and the name of the procuring entity.Fully explain the circumstances of the default,failure to complete or deliver the
work,or termination.
N/A
6.List all litigation or other legal proceedings (including arbitration proceedings),if any,in the last 10 years brought
against your firm,or any of the firm’s past or present owners,principal shareholders or stockholders,officers,agents or
employees,that relates to or arises from a contract similar to this Contract or the work contemplated under this
Contract.Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed),nature of
the claim,and resolution or current status.
N/A
By signature below,I certify that the information contained in and/or attached to this Proposal Invitation
Questionnaire in response to the above questions is true and correct and that I am authorized by my
company to make this certification.
Bound Tree Medical
Company Name
Signiture of Authorized Company Official
Page 39 of 65
Proposal Forms COMM/SvCS v.09.12.2019
Page 118 of 137
Boarf
Cooperative Purchasing
12007 Research Boulevard Austin,Texas 78759-2439 PH:800-695-2919 FAX:800-211-5454 buyboard.com
REQUIRED FORMS CHECKLIST
(Please check (V)the following)
lET”Completed:Proposer’s Agreement and Signature
EEl”Completed:Vendor Contact Information
E Completed:Felony Conviction Disclosure and Debarment Certification
lEE’Completed:Resident/Nonresident Certification
El’Completed:No Israel Boycott Certification
E Completed:No Excluded Nation or Foreign Terrorist Organization Certification
ll’Completed:Historically Underutilized Business (HUB)Certification)
V1’Completed:Construction Related Goods and Services Affirmation
I Completed:Deviation/Compliance
IEI Completed:Location/Authorized Seller Listings
12’Completed:Manufacturer Dealer Designation
Completed:Texas Regional Service Designation
L9’Completed:State Service Designation
Completed:National Purchasing Cooperative Vendor Award Agreement
E Completed:Federal and State/Purchasing Cooperative Experience
E Completed:Governmental References
Completed:Marketing Strategy
[}“Comoleted:Confidential!Proprietary Information
E Completed:Vendor Business Name with IRS Form W-9‘Completed:EDGAR Vendor Certification
Completed:Proposal Invitation Questionnaire
E Completed:Required Forms Checklist
12 Completed:Proposal Specification Form with Catalogs/Pricelists
must be submitted .W(h p,vposal response or response will not be considered
Proposal Forms COMM/SVCS v.o9.12.201g
Page 40 of 65
Page 119 of 137
!PwBoard®Cooperative Pu,rhasiog
Proposal Invitation No.610-20-First Aid,Emergency Medical,Athletic Trainer Supplies and Equipment
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered’.)
NOTE:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or
proposal may not be considered:
Dlanufacturers shall be listed in alphabetical order
DVendor’s must list one specific percentage discount for each Manufacturer listed.
If a vendor’s response to Proposal Specification Form states “please see attachment sheet,”all manufacturers listed on the attachment sheet must indicate
per manufacturer the line item that correlates to Proposal Specification Form or Vendor’s proposal may not be considered.
Section I:First Aid Equipment,Products,and Supplies
State Percent (%)
Item of Discount off State Name of Exceptions to
No.Short Description Full Description cataloglPricelistt catalog/Pricelist Discount
Bound Tree Medical AEDs and
Discount (%)Off
Please state the discount (%)off catalog/pricelist for First Aid 28 Products Catalog accessories,
Catalog/Pricelist for
First Aid Equipment Equipment and Supplies.CataloglPricelist MUST be included or proposal 2019-2020 or latest Curaplex Kits,
Sccor,and Laerdal
will not be considered,printed catalog,or items offered forandSupplieswww.boundtree.com 10%discount
Bound Tree Medical AEDs and
Discount (°k)Off Please state the discount (%)off catalog/pricelist for First Aid 28 Products Catalog accessories,
2 Catalog/Pricelist for Furniture.catalog/Pricelist MUST be included or proposal will not be 201 9-2020 or latest Curaplex Kits,
Sccor,and Laerdal
First Aid Furniture considered,printed catalog,or items offered for
www.boundtree.com 10%discount
Bound Tree Medical AEDs and
Discount (%)Off
Please state the discount (%)off catalog/pricelist for Bleeding control 28 Products Catalog accessories,
3 Catalog/Pricelist for
Stations.CataloglPricelist MUST be included or proposal will not be 2019-2020 or latest Curaplex Kits,
Sccor,and LaerdalBleedingControlconsidered,printed catalog,or items offered forStationswww.boundtree.com 10%discount
Discount (%)Qif Bound Tree Medical AEDs and
Products Catalog accessories,Catalog/Pricelist for All Please state the discount (°k)off catalog/pricelist for All Other First 28 2019-2020 or latest Curaplex Kits,4 Other First Aid,Health Aid,Health,and Nursing Products.Catalog/Pricelist MUST be included printed catalog,or Sccor,andandNursingRelatedorproposalwillnotbeconsidered.www.boundtree.co
Products Laerdal itemsm—a————’£.,..,
PROPOSAL NOTE
1.Catalogs/Pricelists are required to be submitted with Proposal Page 41 of 65
PROPOSAL SPECIFICATION FORM
Page 120 of 137
fl3 ?YBoarCoopentivePurrhasiag
Proposal Invitation No.610-20-First Aid,Emergency Medical,Athletic Trainer Supplies and Equipment
(Cataloas/Pricelists must be submitted with Proocsal or Pronosal will not be considered’.)
Sectinn II:Athletic Trainer/Rehabilitation Equipment,Products,and Supplies
State Percent (%)
Item of Discount off State Name of Exceptions to
No.Short Description Full Description Catalog/Pricelist1 Catalog/Pricelistt Discount
Discount (%)Off N/A
Catalog/Pricelist for
Please state the discount (%)off catalog/pricelist for Athletic NIP..AthleticTrainer/Rehabilitation Trainer/Rehabilitation Equipment and Supplies.catalog/Pricelist
MUST be included or proposal will not be considered.Equipment and
Supplies
Discount (%)Off N/A
Catalog/Pricelist for Please state the discount (%)off catalog/pricelist for Athletic N/A.6 Athletic Trainer/Rehabilitation Furniture.Catalog/Pricelist MUST be included or
Trainer/Rehabilitation proposal will not be considered.
Furniture
Discount (%)Off N/A
Catalog/Pricelist for All Please state the discount (%)off catalog/pricelist for All Other Athletic N/P7OtherAthleticTrainer/Rehabilitation Products.catalog/Pricelist MUST be included or
Trainer/Rehabilitation proposal will not be considered.
Products
Sectio:Emergency Medical Equipment,Products,and Supplies
Discount (%)Off Bound Tree Medical AEDs and
Catalog/Pricelist for Please state the discount (%)off catalog/pricelist for Emergency 28 Products Catalog accessories,
8 Emergency Medical Medical Equipment and Supplies.Catalog/Pricelist MUST be included or 2019-2020 or latest Curaplex Kits,
Equipment and proposal will not be considered.printed catalog,or
www.boundtree.com Sccor,and
Supplies Laerdal itemt
Bound Tree Medical AEDs andDiscount(°Jo)Off
Please state the discount (°k)off catalog/pricelist for All Other 28 Products Catalog accessories,
Catalog/Pricelist for All
Other Emergency Emergency Medical Products.catalog/Pricelist MUST be included or 201 9-2020 or latest Curaplex Kits,
proposal will not be considered,printed catalog,or
Sccor,andMedicalProductswww.boundtree.com
Laerdal itemt
PROPOSAL NOTE
1.Catalogs/Pricelists are required to be submitted with Proposal Page 42 of 65
PROPOSAL SPECIflCAflON FORM
Page 121 of 137
JThijBoard
Cooperative Purchasing
Proposal Invitation No.610-20-First Aid,Emergency Medical,Athletic Trainer Supplies and Equipment
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered’.)
Section IV:Pharmaceuticals and Vaccines
State Percent (%)
Item of Discount off State Name of Exceptions to
No.Short Description Full Description catalogjPricelist catalog/Pricelist’Discount
Bound Tree Medical AEDs and
Discount (%)Off Products Catalog accessories,Please state the discount (%)off catalog/pricelist for Pharmaceuticals 28 2019-2020 or latest Curaplex Kits,10 Catalog/Pricelist for and Vaccines.cataIogPricelist MUST be included or proposal will not be printed catalog,or Sccor,andPharmaceuticalsandconsidered.www.boundtree.coVaccines Laerdal itemsm
offered for
Bound Tree Medical AEDs andDiscount(%)Off Products Catalog accessories,Catalog/Pricelist for Please state the discount (°!o)off catalog/pricelist for Intra-Venous 28 2019-2020 or latest Curaplex Kits,11 Intra-Venous Pharmaceutical Supplies.catalog/Pricelist MUST be included or proposal printed catalog,or Sccor,andPharmaceuticalwillnotbeconsidered.www.boundtree.co
Laerdal itemsSuppliesm
offered for
Bound Tree Medical AEDs and
Discount (%)Off Products Catalog accessories,
Please state the discount (°k)off catalog/pricelist ror Drug Testing Kits 28 2019-2020 or latest Curaplex Kits,12 Catalog/Pricelist for
and Supplies.catalog/Pricelist MUST be included or proposal will not be printed catalog,or Sccor,andDrugTestingKitsandconsidered.www.boundtree.coSupplies Laerdal itemsm
offered for
So:Audiology Equipment and Other Related Items
N/A
Discount (%)Off
Catalog/Pricelist For Please state the discount (%)off catalog/pricelist for Audiology N/A.13 Audiology Equipment,Equipment,Hearing Aids,and Other Related Items.
Hearing Aids,and catalog/Pricelist MUST be included or proposal will not be considered.
Other Related Items
PROPOSAL NOTE
1.Catalogs/Pricelists are required to be submitted with Proposal Page 43 of 65
PROPOSAL SPECIFICATION FORM
Page 122 of 137
fl?%!8oar
Coopemlive Pa,chash,o
Proposal Invitation No.610-20-First Aid,Emergency Medical,Athletic Trainer Supplies and Equipment
(Catalogs!Pricelists must be submitted with Proposal or Proposal will not be considered’.)
Section VI:Installation and Repair Service
Detailed Exceptions to
Item Not to Exceed Information on Hourly Labor
No.Short Description Full Description Hourly Labor Rate Hourly Labor Rate Rate
N/ANottoExceedHourly
Labor Rate for
Installation/Repair Hourly Labor Rate for Installation/Repair of First Aid,AthleticServiceofFirstAid,...
14 Athletic Trainer/Rehabilitation,and Emergency Medical Equipment and Hour
.Products -State the Not to Exceed hourly labor rate forTrainer/Rehabilitation,Installation/Repair Service of Equipment and Products.and Emergency
Medical Equipment
and Products
N/A
Not to Exceed Hourly
Labor Rate for
.Hourly Labor Rate for Installation/Repair of Audiology NI I
15 Installation/Repair Equipment and Products--State the Not to Exceed hourly labor rate $IN!/HourServiceofAudiology
.for Installation/Repair Service of Equipment and Products.Equipment and
Products
PROPOSAL NOTE
1.Catalogs/Pricelists are required to be submitted with Proposal Page 44 0165
PROPOSAL SPECIFICATION FORM
Page 123 of 137
Bound Tree
Your Partner In EMS 5000 Tuttle Crossing ENd.Dublin,OH 43016 614 1605000 www.boundlree.com
To Whom It May Concern,
In response to your bid request,Bound Tree Medical is pleased to offer 28%off of the
prices from the current Bound Tree Medical Emergency Medical Product Catalog.These
items are also available for reference on our websile,www.boundtree.com
In order to provide a percentage off list discount,it is necessary for Bound Tree to
exclude certain product categories or manufacturer products.This is largely due to the
cost variability of these items as a result of market demand and raw material costs.
Products excluded from the percentage off bid include the following:
Manufacturers Excluded Product Categories Excluded
Femo King Tubes (not kits)and Airways
Philips Intellivue King Vision
Simulaids Preventative Maintenance
5.11 Tactical Recertified Equipment
Thermal Angel Service Contracts
KingFisher Medical Education/Training
Z-Medica (QuikClot)
UCapIt AED’s and accessories,Laerdal,
:Sscor,and Curaplex Kits
10%off List
In addition,Pharniaceurical and WSohitions product categories itill be offlurecl cit ci
28%discoinit froni the current listed prices on unit.boiuidtree.corn.
We are pleased to provide you with a competitive bid for the emergency medical
supplies and equipment that you are seeking.Please contact our Bids and Contracts
Department at 800-533-0523 with any questions.Thank you.
Sincerely,
o&qahF Ø
Christopher Fyffe
Manager,Bid &Contracts
Page 124 of 137
For a complete listing ofVAWD-Accredited Facilities,please visit:
www.nabp.net/programs/accreditation/vawd/vawd-accredited-facilities
Compliant
with DSCSA Requirements
Under the Drug Supply Chain Security Act (DSCSA),entities in the supply chain including manufacturers,wholesale
distributors,and dispensers have responsibilities to meet the requirements of the DSCSA.As of May 1,2015 all wholesalers
are required by law,under the DSCSA,to provide transaction information,transaction history and transaction statements for
the pharmaceuticals that they supply,
BoundTree is compliant with these FDA standards which helps improve patient protection by preventing the distribution of
substandard or ineffective drugs and while providing our customers with the product and transaction information they need
to be in compliance with the FDA standards.
Under the DSCSA you are responsible for knowing that your prescription drug wholesale distributor ‘san authorized trading
partner who holds a valid state or federal license.BoundTree Medical is licensed federally and in all 50 states.Purchasing
from a licensed and VAWD accredited distributor like BoundTree Medical makes great strides to ensure none of your
purchases will ever be counterfeit,contaminated,improperly stored and transported,ineffective,and/or unsafe.
Wholesaler Distributor licenses can be searched online:
www.fda.goviDrugs/Drug Safety/DruglntegrityandSupplyChainSecurity/ucm281446.htm
Controlled Substance Ordering System (CSOS)
Class II Controlled Substances can be ordered through our secure electronic Controlled Substances Ordering System (CSOS)
without the supporting paper DEA Form 222!The DEA’s CSOS program is the only allowance for electronic ordering of Class
II controlled subslances.To participate in CSOS,the DEA registrant must first acquire a CSOS digital certificate from the DEA.
Once the certificate is received.Class II orders can be placed through our secured website:e222.boundtree.com
For more information about CSOS please visit:www.deaecom.gov
Bound Tree will continue to accept paper 222 forms for those who wish to utilize that method for ordering.
BoundTree
b rnedi
BoundTree Medical is committed to compliance with these federal and state reions
for the benefit of our customers,their communities and their patients.These efforts
protect our customers by helping to ensure that they are also compliant with federal and
state regulations and practicing safe and effective patient care.With BoundTree Medical,
EMS providers know that they will receive pharmaceuticals through a secure and reliable
distribution process.
THE PHARMACEUTICAL ADVANTAGE
Sound Tree Medical specializes in emergency medical equipment,supplies and product
expertise for EMS providers,supporting customers with EMS-experienced account
managers,product specialists and customer service representatives.
In addition to a full line of EMS equipment and supplies,Bound Tree Medical also offers a
full line of EMS pharmaceuticals and accessories,including Class II and Class IV drugs.
Sound Tree is known for leadership and professionalism within the industry.We protect
our customers and uphold federal standards by complying with regulatory guidelines
pertaining to pharmaceuticals.Because of our vast product offering and commitment to
high quality service.Sound Tree is the leading choice to fulfill your pharmaceutical needs.
VAWD Certified State and Nationally Licensed
Several of BoundTree’s Distribution Centers have received VAWD (Verified -Accredited Wholesale Distributors)accredilation
from the National Association of Boards of Pharmacy (NABP).VAWD accreditation is achieved after a criteria compliance
review Ihat includes a rigorous evaluation of operating policies and procedures,licensure verification,survey of facility and
operations,background checks and screening through the NABP Clearinghouse.Our accreditation demonstrates that we are
in compliance with state and federal laws and that our prescription drugs are distributed safely and securely.
800.533.0523 www.boundtrea.com
Page 125 of 137
Bound Tree
Your Partner In EMS 5000 Tuttle Crossing Hlvd.Dublin,OH 43016 614.760.5000 www.boundtree.com
Pharmaceutical Price Increase
It is Bound Tree’s intent not to increase pricing on pharmaceutical products for the initial
contract term.However,manufacturers have recently been significantly increasing prices on
pharmaceutical products due to market conditions and the associated costs to comply with
federal legislations.In the event such price increases occur after the bid award,Bound Tree
will notify you of such increases and provide adequate documentation from the manufacturer
to demonstrate evidence of increase.The new pricing will then go into effect based on a
notification period provided.If the customer does not accept the increase,Bound Tree
reserves the right to remove the product(s)from the contract or find an alternative product at
no additional cost to Bound Tree.
Page 126 of 137
If your agency is in need of emergency medical supplies and equipment,the Bound Tree
Medical Emergency Disaster Support Program is horn to help This program enables you
to call our Disaster Support Hot:ine 24 hours a day to report major Incidents and identify
medical supply need&Once reperled Bound Tree Medical personnel will take immediate
measures to assist in relief efforts
GET HELP IN ThREE SIMPLE STEPS€0
1.Rep&t a m.J.e bdd.m.2.ccli Ce.aound Ti..M.dIeM 3.RicaN..m.rg.qcy midlcM
Oi*nwr Seppon Home.‘upplie..
Bound Tree Medical Is the only nafonal,EMS focused supplier in the country We have a
proven track record of supplying viol customer needs In situations from hurricanes,
tornadoes and floods to MCI s.Our national prsence and muItrpo regional warehouses
slncked th products specitcally t emergoriq prepareetness make us the dear d.dce
when every nhinuta oc.snts To learn more about the Bound Tree Med.cal Emergency
Disaster Support Program.nlacl Customer SONCC
CALL US FOR ASSISTANCE WITH
DISASTROUS INCIDENTS.
800.863.0953
BOUND TREE MEDICAL EMERGENCY
DISASTER SUPPORT PROGRAM
St A
Need to report a major incident and alert us to your emergency medical
supply needs?Simply call the toll-free Disaster Support Hotllne at
8OO.66.O953.
Page 127 of 137
Partners in EMS
In-Service Training
Our EMS-experienced Account Managers can
provide quality in-service traning and suoport to
you ard your department Since they live in your
area,they understand state ard local requirements
arc protocols.
Advanced Online Tools
From free online continuing education courses at
www.BoundTreeUniversity.com to elaborate online
ordering tools at www.boundtree.com,we are
focused on the most cutting edge technology that
will streamline your day-to-day operations.
___
24-Hour Disaster Support
Our Emergency Disaster Support Program can
provide relief efforts to agencies that require
immediate deployment of emergency medical
supplies,To activate the program,call
800-863-0953 and identify your needs.
Grants Support
Safety and patient care should never be compromised
because of inadequate budgets Our expererceo
cant writers can help you f:nd ‘und:ng cppcrtun:t es for
eouipment,tranitg,personre!and vehcles at
boundtreegrants.com.
Passion and Perspective
At the heart of Bound Tree Medical is a team of
employees who are passionate about EMS and the
communities they serve.We have the experience
required to meet your needs.
Bound Tree Medical is a specialty distributor
of emergency medical equipment,supplies.
pharmaceuticals and product expertise for fire
departments,military,government institutions and
other EMS organizations that provide pre-hospital,
emergency care.We support our customers with
our team of EMS-experienced product specialists,
customer service representatives and local
account managers,backed by strong vendors and
a national distribution network.
From everyday disposable items to extensive
capital equipment,we offer thousands of quality
products from leading manufacturers to help
our customers save lives.Our cutting-edge
distribution model and ‘ive nationwide distribution
centers allow us to provide prompt and accurate
delivery anywhere in the United States.We
are passionate about EMS and have develooed
specialty programs to demonstrate our dedication,
including scholarships,grants support and disaster
support.We strive to truly understand the needs
and demands of EMS providers and deliver the
products and services that address those needs.
Bound Tree
800533.0523 www.boundtree.com
Page 128 of 137
C....p;curapler
by Bound Tree
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As 1e heaithcn landscape eohe.combst m.pofl wts ei!tcfrt dni vtdn that ocatle prwders
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vAiJ raonang To tI!e reads of todayeoo•oo
Thousands ot SInuIicani apert Account Continuous Nationwide Innovative New
Products Savings Managers Quality Improvement Distribution Products
L
La
NEW CATALOG
view online aslearnmore”see 4>n
Airw.yfOxygan
Delivery
Diagnostic.Infection Control Tnumal
Wound Care.
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Ps ronat teens.I,
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D.brtiI$icn.
SHOP ALL CURAPLEX PRODUCTS 0
Page 129 of 137
REFERENCES
National References
Andy Zanoff,Assistant Deputy Chief
San Francisco Fire Department
1415 Evans Avenue
San Francisco,CA 34124
415-238-5273
Andy.Zanoffsfgov.org
Bound Tree
Douglas lsaacs,MD,Division Medical Director
Fire Department City of New York
9 Metro Tech Center
Brooklyn,NY 11201
718-999-2790
doug.isaacs(fdny.nyc.gov
0EPAR?4
CITY OF 4,
NEW YORK
Steve Blackburn,Northeast Regional President
Priority Ambulance
910 Callahan Road,Suite 101
Knoxville,TN 37912
614-354-4702
sblackburn(prioritvambuIance.com
PRIORITY
A M B U L A N C E’
Carl Flares,Chief of EMS
New Orleans EMS
1300 Perdido Street,Ste 4W07
New Orleans.LA 70112
504-658-1552
cfloresCEciWofno.com
Scott Ellis
City of Columbus Division of Fire
2028 Williams Road
Columbus,Ohio 43207
614-221-3132
seellls(Ecolumbus.gov
Ty Spencer
Baltimore City Fire Department
3500 West Northern Parkway
Baltimore,MD 21215
410-396-2718
tyauna.spencer(dbaltimorecity.gov
bp
LLERVltt
%.Bound Tree800.5330523
I www.boundtree.com
Page 130 of 137
Bound Tree
Your Panner In EMS 5000 Tuttle Crossing AIvd.Dublin,OH 43016 6141605000 wwwboundtroe.ccm
Customer Service
Bound Tree Medical is focused on providing service to meet the needs of our customers throughout
the United States.We have a deep commitment to help those that help others.The specialized
market that we serve drives us to create the best possible solutions for our customers.We are here to
serve you.
Our nationwide toll-free Customer Service line is 800-533-0523.Bound Tree Medical routes calls by
origin of the zip code of the caller which,results in more customer awareness among those agents
responding to customer calls.
There are a variety of methods to place orders and verify pricing:
1)Internet:Customers have access to real-time pricing and stock availability 24 hours a day,7 days
a week.www.boundtree.com
2)Email:Orders may be emailed to customer service at customerseMceboundtree.com.
3)Phone:Our dedicated team of customer service representatives can answer questions or take
your orders from 7:30 AM to 8:00 pm EST.
4)Fax:Our nationwide toll-free fax line is available 24 hours a day at 800-257-5713.
5)Mail:Orders may be mailed to our corporate office.An order form is included in the back of our
catalog for convenience.
The Customer Service Department is comprised of 27 staff members.Customer Service
Representatives respond to inbound calls and make outbound calls to customers to provide
information regarding product availability,shipment and delivery schedule changes.These same
representatives are available to answer questions about shipments or process returns when
necessary.
If an item goes onto a long term backorder,Bound Tree will work to find equivalent substitute items
for the backorder.If it is the customer preference to approve all substituted items,Bound Tree
Customer Service will seek approval prior to shipping sub items.
Sound Tree Medical is proud to offer our customers access to an Emergency Disaster Support line at
800-863-0953,which operates 24 hours a day,7 days per week.It is staffed by on-call managers,
who are accessible through routing of calls to cell phones.After leaving a message,a return call is
originated within 20 minutes.
Bound Tree Medical allows customers to purchase on open account.The proper account application
must be completed and submitted.Bound Tree Medical will assign an account number to each
application.Each account has one billing/payables address but may have several shipping/receiving
addresses.
In addition,the Federal Drug Administration (FDA)requires Bound Tree Medical to retain a Medical
Director (physician)signature,contact information and license photocopy when purchasing legend
items and/or pharmaceuticals.
Customers may purchase by Master Card,VISA,Discover or American Express.Prepaid orders are
also accepted
Page 131 of 137
-
%,Bound Tree
Your Partner In EMS 5000 TultIn Crossing Blvd.Dublin,OH 43016 614.760.5000 www.boundtree corn
Nationwide Distribution
Bound Tree operates 5 distribution centers strategically positioned for operational efficiency and
disaster response.96%of all of our customers can be reached using UPS Ground within 2 business
days.
Distribution Centers:Bound Tree Medical
California
2237 N.Plaza Drive
Visalia,CA 93291
Mississippi
481 Airport Industrial Drive,Suite 103
Southaven,MS 38671
Texas
3221 E.Arkansas Lane,Suite 145
Arlington,TX 76010
Florida
7320 Kingspointe Pkwy,Suite 530
Orlando,FL 32819
Pennsylvania
1605 Zeager Road,Suite 101
Elizabethtown,PA 17022
2 or Less Days—3 or More Days
Offices:
Bound Tree Medical Headquarters
Bound Tree Medical
5000 Tuttle Crossing Blvd
Dublin,OR 43016
Phone:800.533.0523
Fax:800.257.5713
Web:w.boundtree.com
Page 132 of 137
BoundTree
Your Partner In EMS 5000 Tuttle Crossing Blvd.Dublin.OH 43016 614 160 5000 wwwboundlreo.cvm
Product Return Information
NON-WARRANTY PRODUCT RETURN POLICY
Prior to returning a product,please contact the Bound Tree Medical Customer Service Department at 800-
533-0523 to obtain a return merchandise authorization (RMA)number.This will help us to expedite your
return and allow us to give you the proper credit.Once you have received your RMA number please follow
the return policy guidelines.
All pharmaceuticals,items with expiration dates,and items that are subject to FDA tracking requirements are
not returnable.Bound Tree Medical will only accept returns for pharmaceuticals if it was an error on our part.
If so,please contact us within 7 calendar days of receipt of the product to obtain an RMA number.Items
received without an RMA or after 15 calendar days will not receive credit.
If Bound Tree Medical makes an error in fulfilling or shipping your order,we will promptly rectify the mistake
at no cost to you.If we have made an error and you wish to return the product(s)to us,notification must be
received within 15 days of invoice.Following the initial error notification,please follow the return policy
guidelines:
Non-returnable Items Include:
1.items that are special order items.
2.Items that are buy-to-order (BTO)items.
3.Items that have been marked or engraved.
4.Items retumed with broken packaging or not in original packaging.
5.Customized items,any sterile product that has been opened or items determined by Bound Tree Medical
not to be in resalable condition.
6.Product that is more than 60 days older than the invoice date.
Return Policy Guidelines:
1.Items returned within 30 days of the invoice date will not be subject to a restocking fee.
2.Items returned 31 -60 days than the invoice date will be subject to a 15%restocking fee.
3.Items older than 60 days from the invoice date will not be accepted in our warehouse and will be returned
to the customer.
4.Please write the RMA number clearly on the package label.
5.Enclose a copy of the original invoice or packing list in the box.
6.Send the package freight prepaid.
Page 133 of 137
7.Returns must be received by Bound Tree Medical within 30 days of issuance of RMA number.
8.Items received without a RMA number wfll not be eligible for credit.
RETURNS FOR PERSONAL PROTECTIVE EQUIPMENT (PPE)
Bound Tree Medical has experienced a significant surge in orders for personal protective equipment (PPE)
due to the outbreak of Ebola and we are working closely with our suppliers to keep up with the increased
demand.To further this effort and ensure that we do not over-allocate products based upon excess order
quantities,PPE products will no longer be eligible for return.Additionally,all open P0’s for PPE products will
not be cancellable after placement.This policy update is effective October 22,2014.We will revisit this
update when the Ebola crisis has subsided and alert you to any additional changes.
As indicated on the Bound Tree return policy,all returns require an approved RMA number.Items received
without an RMA will not receive credit.Please contact Customer Service at 800-533-0523 if you have
questions or would like additional information.
RETURN FOR REPAIRS
Items to be returned for repair must be prepared according to the most recent OSHA requirements.Items
must be properly cleaned and verified with a statement on the outside of the package.Proof of purchase
must be included with all manufacturer warranty repairs.Please contact our Customer Service Department
for additional information.
CLAIMS
All claims for damage occurring in transit must be made upon receipt of goods by customer directly to the
carrier.Please save all boxes and packing material.All shipment errors must be reported immediately upon
receipt to Bound Tree Medical Customer Service.
Page 134 of 137
Bound Tree
Your Partner In EMS 5000 Tutile Cros&ng Blvd.Dublin,OH 43016 6147605000 www.bnundtree.com
Online Ordering Capabilities
a.Bound Tree Medical provides a user-friendly online ordering system with advanced features that
restrict user access to predefined products that can be approved for purchase using a predefined
purchasing path with maximum or minimum users as defined by the contracted customer.
b.The advanced user platform of BoundTree.com allows customers to self-administer (add/delete)
their specific product offering based on the entire Bound Tree Medical online catalog.
c.Users on BoundTree.com can gather information and prepare self-administered reports based on
up to two years of historical data.
•Trends can be tracked by running reports that can include all shipping locations,or that
can be tailored to a specific shipping address.
•A purchase summary report can be self-generated to view total products purchased over a
selected period of time.
•The purchase summary report can be sorted in ascending order by total sales per item.
•Purchase summary reports and items per month reports can be self-exported in
spreadsheet format for additional evaluation.
•The purchase summary report provides item usage totals based on monthly,quarterly and
yearly expenditures.
•Reports can be sell-exported in spreadsheet format.
d.Product name,short description and detailed descriptions are maintained for items on
BoundTree.com.Product photography is uploaded to the website based on manufacturer
availability.Custom photography is also available to supplement manufacturer-supplied items.
e.A ‘sold by”column is available on product detail pages to clearly describe availabLe units of
measure.
f.Purchase requisition and order processing paths are predefined and self-administered by an
online administrator.User roles include ‘order submitters’and “order approvers’.Multiple-levels
of approvers can be established with the option to auto4orward orders awaiting approval with no
activity.
g.Unit and total price for each order are displayed in the shopping cart checkout process.
h.A web administrator can setup and self-administer user IDs which trigger an’e-mail to the user for
password setup.Self-administered password reset tools are available to users.
i.The system does permit an administrator to specify maximum quantities that can be ordered for a
given item on a single order.Quotas provide a way for an administrator to self-administer total
purchases.To maintain maximum item thresholds,order approvers can monitor and adjust each
item on purchase requests throughout the approving and purchasing process.
j.The purchase requisition process provides date and time stamps for all purchase requisition
activities.
k.invoice history is posted on BoundTree.com for user access.
Page 135 of 137
City of Georgetown, Texas
Government and Finance Advisory Board
March 23, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the purc hase of emergenc y medical s upplies from Life
As s is t Inc. us ing the Buy Board C ontract #610-20 at a cost not to exc eed $90,000.00 for the remainder of
fis cal year 2021-2022 - C lay S hell, As s is tant F ire C hief
IT E M S UMMARY:
T hes e purchas es are through the Buy Board C ontrac t #610-20
T he G eorgetown F ire Department will periodically restock the vehicles as needed through the remainder of
the fisc al year. T he anticipates expenditures for F Y2021-2022 will not exceed approximately $90,000.00.
S taff has determined that the bes t value for the C ity is to proc ure the required medic al supplies from Life
As s is t I NC . us ing the competitively bid Buy Board C ontrac t #610-20. Use of a competitively bid
cooperative contrac t provides more favorable pric ing as the c ooperative solic its for statewide us age
volumes as oppos ed to that of the C ity only.
T he F ire Department may procure additional emergency medic al supplies on an as needed bas is to ens ure
the T RVs are always properly stocked.
Year-to-Date approved expenditures is $47,000.00. We antic ipate s pending an additional $43,000.00 for
F Y2022. Total c os t not to exceed $90,000.00
F IN AN C IAL IMPAC T:
F unding is allocated in 2021-2022 budget.
100-C C 0422-Medical S upplies
100-C C 0448-Medical S upplies
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Contract Backup Material
Page 136 of 137
April 26, 2021
Sent via email to: quotes@life-assist.com
Brittney Long
Life-Assist, Inc.
11277 Sunrise Park Drive
Rancho Cordova CA 95742
Re: First Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment
BuyBoard Contract 610-20
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under First
Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment, Contract 610-20 effective June 1,
2020 through May 31, 2021, with two possible one-year renewals. At this time, the BuyBoard is renewing
your contract through May 31, 2022.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
lisa.maraden@tasb.org prior to the start of the renewal term.
Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually
or they may not be offered a contract renewal.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
lisa.maraden@tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative.
Sincerely,
Lisa Maraden
Contract Administrator
1st renewal v.02.13.2020
Page 137 of 137