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Agenda_GWUAB_05.13.2021
Notice of Meeting for the Georgetown Water Utility B oard of the City of Georgetown May 13, 2021 at 2:00 P M at Virtual T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C ons is tent with G o verno r G reg Ab b o tt’s sus p ension o f vario us provis io ns o f the O p en Meetings Act, effec tive August 1, 2020 and until further notic e, to reduc e the chanc e of C O VI D-19 transmission, all C ity of G eo rgeto wn Advis o ry Bo ard meetings will be held virtually. P ub lic c o mment will b e allo wed via teleconferenc e; no one will be allowed to appear in pers on. To P articipate, pleas e c opy and pas te the following weblink into your brows er: WE B LIN K: Topic: G W UAB Meeting Time: May 13, 2021 02:00 P M C entral Time (US and C anada) Join Zoom Meeting https ://georgetowntx.zoom.us /j/91615025687?pwd=My9o U0ZLUjVG W DdnS 0hS VHF ES 3h0UT 09 Meeting ID: 916 1502 5687 P asscode: 811519 O ne tap mobile +13462487799,,91615025687# US (Houston) +16699006833,,91615025687# US (S an Jos e) Dial by your loc ation +1 346 248 7799 US (Houston) +1 669 900 6833 US (S an Jos e) +1 253 215 8782 US (Tac oma) +1 312 626 6799 US (C hic ago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC ) 833 548 0282 US Toll-free 877 853 5257 US Toll-free 888 475 4499 US Toll-free 833 548 0276 US Toll-free Page 1 of 78 Meeting ID: 916 1502 5687 F ind your local number: https ://georgetowntx.zoom.us /u/ac u604O ft4 Citizen comments are accepted in three different formats: 1. S ubmit written comments to: Tina.D avis@georgetown.org by 5:00 p.m. o n the d ay b efo re the date of the meeting and the R ec o rd ing S ec retary will read your c omments into the rec ording during the item that is being dis cus s ed. 2. Log onto the meeting at the link above and “raise your hand” during the item 3. Use your home/mobile phone to call the toll-free number To join a Zo o m meeting, c lic k o n the link p ro vided and jo in as an attend ee. You will be as ked to enter yo ur name and email addres s (this is s o we can id entify yo u when you are called upon).To s peak o n an item, c lick on the “R ais e yo ur Hand” o p tion at the bottom o f the Zo o m meeting webpage once that item has opened . W hen yo u are c alled up o n by the R ec o rd ing S ecretary, your devic e will b e remo tely un-muted b y the Ad ministrator and yo u may s p eak for three minutes . P leas e state your name c learly, and when your time is over, your device will be muted again. Use of profanity, threatening language, slanderous remarks, or threats of harm are not allowed and will result in your being immediately removed from the meeting. B C all to O rder. T he Board may, at any time, recess the R egular S es s ion to convene in Executive S ession at the request of the C hair, a Board Member, the C ity Manager, As s is tant C ity Manager, Direc tor of Water Utilities , C ity C ounc il Member, or legal counsel for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode C hapter 551, and are subject to ac tion in the R egular S ession that follows . C Monthly report from Water Utility Direc tors D Virtual C onferenc e ins tructions, to include options for public comments and how the public may address the C ommis s ion - C hels ea S olomon, Water Utility Direc tor P ublic Wishing to Address the B oard O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board cons iders that item. O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public . F or Board Liaison c ontact information, pleas e logon to http://government.georgetown.org/c ategory/boards -commissions /. E P ublic Wis hing to Address the Board. -- T homas G lab, Board C hair O n a subject not pos ted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public . O nly thos e persons who have submitted a timely reques t will be allowed to s peak. P lease contac t the Board Liaison to sign up to s peak at: Tina.Davis @georgetown.org. Page 2 of 78 At the time of posting, no one had signed up to speak. Regular Agenda F R eview and pos s ible ac tion to approve the minutes from the April 8, 2021 Water Board Meeting. G C ons ideration and possible rec ommend ation to renew the contrac t 18-0017-S C with Elk Ridge Construction, LLC (Water & Wastewater Collection and D istribution S tations) in the amount of $67,767.41 per year – David T homis on, Water Utility Manager. H Disc ussion and p o s s ib le rec o mmendatio n to exerc is e renewal optio n #4 of a contrac t with Hydro P ro S olutions LLC to provid e Mas ter Meter water meters and water meter regis ters fo r the Advanced Metering Infrastruc ture s ystem with a no t-to -exc eed amo unt of $1,500,000 - Mike Mald o nado, Metering S ervices Manager I Disc ussion and possible recommendation on the propos ed F Y22 C apital Improvement P lan (Water & Was tewater) -- Wes ley Wright, P E, S ys tems Engineering Director J C ons ideration and possible recommendation to approve P umping Equipment and S ervices for Well #11 at S ouths ide W T P to be provided by Weisinger Inc. – Mike Welch, Treatment and R egulatory Manager. K C ons ideration and possible recommendation to approve the F irs t Amendment to Tas k O rder C DM-20- 009 with C DM S mith, Inc . profes s ional s ervic es related to the S outh Lake Water Treatment P lant and 1178 Transmission Main in the amount of $529,232.00-- Wesley Wright, P.E., S ystems Engineering Direc tor Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 3 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: C onsistent with G overnor G reg Ab b o tt’s s us pens io n of vario us provis io ns of the O p en Meetings Act, effective Augus t 1, 2020 and until further notice, to reduce the c hanc e of C O VI D-19 transmission, all C ity of G eo rgeto wn Advis o ry Bo ard meetings will be held virtually. P ublic c o mment will be allowed via telec onference; no one will be allowed to appear in person. To P artic ipate, please copy and paste the following weblink into your browser: WE B LIN K: Topic : G W UAB Meeting Time: May 13, 2021 02:00 P M C entral Time (US and C anada) Join Zoom Meeting https://georgetowntx.zoom.us/j/91615025687?pwd=My9o U0ZLUjVG W DdnS 0hS VHF ES 3h0UT 09 Meeting ID: 916 1502 5687 Passcode: 811519 O ne tap mobile +13462487799,,91615025687# US (Hous ton) +16699006833,,91615025687# US (S an Jose) Dial by your location +1 346 248 7799 US (Hous ton) +1 669 900 6833 US (S an Jose) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (C hicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Was hington DC ) 833 548 0282 US Toll-free 877 853 5257 US Toll-free 888 475 4499 US Toll-free 833 548 0276 US Toll-free Meeting ID: 916 1502 5687 F ind your loc al number: https://georgetowntx.zoom.us/u/acu604O ft4 Citizen comments are accepted in three different formats: 1. S ubmit written c omments to: Tina.D avis@georgetown.org by 5:00 p .m. on the day before the d ate o f the meeting and the R ec o rd ing S ec retary will read your comments into the recording during the item that is being disc ussed. 2. Log onto the meeting at the link above and “raise your hand” during the item 3. Use your home/mobile phone to call the toll-free number To join a Zo o m meeting, clic k o n the link p ro vided and join as an attendee. Yo u will b e as ked to enter your name and email ad d res s (this is s o we c an id entify yo u when you are called upon).To speak on an item, clic k o n the “R ais e your Hand ” optio n at the bottom o f the Zo o m meeting Page 4 of 78 webpage o nc e that item has o p ened. W hen you are c alled up o n b y the R ecording S ecretary, your device will b e remotely un-muted by the Ad ministrator and yo u may s p eak fo r three minutes . P lease state your name c learly, and when your time is over, your device will be muted again. Use of profanity, threatening language, slanderous remarks, or threats of harm are not allowed and will result in your being immediately removed from the meeting. IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Tina Davis-Board Liaison Page 5 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: C all to O rder. T he Board may, at any time, rec es s the R egular S ession to c onvene in Exec utive S es s ion at the reques t of the C hair, a Board Member, the C ity Manager, Assistant C ity Manager, Director of Water Utilities, C ity C ouncil Member, or legal c ouns el for any purpos e authorized by the O pen Meetings Ac t, Texas G overnment C ode C hapter 551, and are s ubjec t to action in the R egular S es s ion that follows. IT E M S UMMARY: C all to O rder - T homas G lab, Board C hair F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: T homas G lab, Board C hair Page 6 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: Monthly report from Water Utility Directors IT E M S UMMARY: Monthly Updates F rom Water Utility Directors F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C helsea S olomon, Water Utility Director Page 7 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: Virtual C onference instruc tions , to inc lude options for public c omments and how the public may addres s the C ommission - C helsea S olomon, Water Utility Director IT E M S UMMARY: Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and how the public may address the C ommission - C helsea S olomon F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C helsea S olomon, Water Utility Director Page 8 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: R eview and possible action to approve the minutes from the April 8, 2021 Water Board Meeting. IT E M S UMMARY: R eview and possible action to approve the minutes from the April 8, 2021 Water Board Meeting. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Board Liais on AT TAC H ME N T S: Description Type April 2021 Minutes-GWUAB Backup Material April 2021 Director Report-GWUAB Backup Material Page 9 of 78 Georgetown Water utility Advisory Board Meeting April 8, 2021 Board Members Present: Thomas Glab; Board Chair, Scott Macmurdo, Steve Fought, Michael Morrison Absent: Stuart Garner Staff Members Present: Laurie Brewer, Assistant City Manager; Chelsea Solomon, Director of Water Utilities; Leticia Zavala Jones, Customer Care Director; Wesley Wright, System Engineering Director; Leigh Wallace, Finance Director; Elaine Wilson, Assistant Finance Director; David Thomison, Water Services Manager; Mike Welch, Treatment and Regulatory Manager; Mayra Cantu, Management Analyst; Chris Pousson, CIP Manager; Cindy Popisil, Customer Care Manager; Mike Maldonado, Meter Services Manager; Tina Davis, Board Liaison Guest: Trae Sutton Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - Meeting was called to order by Chair at 2:05 PM B. Virtual conference instructions, to include options for public comments and how the public may address the Commission – Chelsea Solomon - Solomon explained the participation process for the public (no one signed up to speak) and the Board, everyone must state name before speaking, Chair will do roll call for votes by name) No further questions or discussion. C. Monthly report from Water Utility Directors - Utility Directors give department updates: Zivala Jones-Just under 400 new residential and non-residential customers combined Water Billing Collection is 77% advanced metering infrastructure (AMI) and Automated Meter Reading (AMR) is 23%, rate increase change in January 2021-average water bill in Marc for residential is $37.46, all customers is $52.97, collected just under $4k in accounts receivable. by continuing disconnects for non-payments, reduced sewer accounts receivables by approximately $12K. Brief discussion on timeframe of FY 2020. Leigh – will present final comprehensive audit to Council April 13th. Overall net position City of Georgetown, Texas Georgetown Water Utility Board Meeting Minutes Thursday, April 8, 2021 at 2:00 p.m. Teleconference Page 10 of 78 Georgetown Water utility Advisory Board Meeting April 8, 2021 increased by $111million from 2019 to 2020; total net position is $983 million. Water fund net position increased $54.4 million to a total of $418.6 million, includes net operating income of $2.6 million, capital contributions of $31.2 million. Glab asked for name of auditors -Weaver answered Weaver and Tidwell. Debt Portfolio Update-March 23rd Council approved a $48 million tax-backed instrument for unbudgeted energy cost from winter storm, Council approved selling $16.3 million of debt for water capital projects this spring as self- supporting CO’s, sale takes place May 11th. Brief discussion of self-supporting debt. 2021 First Quarter Report-total budget for revenue for Water is $82.8 million, 58% of budgeted charges for service come from Water: $32.2 million, Wastewater: $14.2 million, Irrigation: $300 thousand, Impact Fees: 21.3%, Bond proceeds total 16.3 million or 18.5%; water charges revenue up 11% compared to FY 2020 first quarter. Morrison suggest footnotes, Wallace agrees for future reports. Overall City and Water funds are doing well. Brief discussion on how a surplus is handled at the end of the year. Solomon reports Operations-water system rated capacity 44.13, peak day production is 23.36 million gallons (*554%), wastewater is holding at 5.4 million gallons. Summer and conservation-work in winter to prepare for summer peak demand usage, peaks July and August, 97% usage 3 days in a row is trigger for drought contingency plan. No watering Mondays allows system to recover. Conservation is cheapest resource in State water plan, impacts resources and system capacity. Goal is 120 GPCD. Conservation strategies; we have rebate incentive programs with about $300 thousand. Encourage customers to make their yards more efficient by converting some irrigation to drip, hand-held or smart controllers, customers can be sign up for aqua alerts to be notified of water usage. FY2020 distributed $211 thousand for the program. To date as of January, we have distributed about $50K. Brief discussion on potable water. Current Ordinance requirements regarding soil depth and irrigated area adopted in 2014-min. 6” for soil dept, max. irrigated area of 10,000 sq. ft. or 2.5 X building footprint; whichever is smaller, two-day watering schedule adopted in 2019. New water rates went into effect January 1, 2021. Water use ordinances allows for administrative penalties for non-compliance. Customers can waive first violation by taking a conservation class. Preparing for summer 2021 drought contingency plan phase 1-no watering between noon and 7:00 PM. BRA has issued a stage 1 drought watch for Lake Georgetown. Brief discussion on how the information gets out to the community about rebates and incentive programs available. City plans to be more aggressive on getting the word out via social media, Community Impact and HOA’s. Wright reports; Design Wastewater-Cimarron Hills WWTP Expansion-Developer obligation that the City is doing because it’s an expansion of an existing facility, next year will see $4 million line item, Berry Creek Interceptor, design complete, 13 easements to get, 1/3 closed and secure, 1/3 close to being secured and 1/3 working to secure. Not much focus on San Gabriel Interceptor currently. Design Water-South Lake Water Treatment Plant-under design-completed two day meeting to go over 60% design phase, looking at about $100 million, 3 years to Page 11 of 78 Georgetown Water utility Advisory Board Meeting April 8, 2021 construct, likely going to bid before the end of this year. Shell Road Waterline-still working easements, has development interest in this area, Hoover Pump Station, Linework and Tank-deep in design, actively working with land owner to secure site for pump station. Southside WTP-loss some capacity with inability of replacing membrane filters. Will move ahead with pilot study this summer. Currently working on foundation. Lakeway Blvd, 16” waterline is in and operational. Construction Wastewater; EARZ-Wright clarified TCEQ tracking comes from the annual sanitary overflow report from the City. Brief discussion on SSO term. Thomison states, time frame for SSO is eight years, currently past the 8 years but working on another agreement. San Gabriel Park Lift Station-expansion underway, expected to turn over to operation late summer. San Gabriel Belt Press and Capital Maintenance, work complete. Infrastructure operational. Construction Water-Southwest Bypass Waterline-progress going well, expect to drop off updates soon. Northlake Pump Station, delivered to Solomon in June for operation, Treatment Plant Expansion, Cunningham Construction is on site and mobilized, plan to complete summer 2022. D. Public Wishing to Address the Board - no one signed up to speak at this meeting Regular Agenda E. Review and possible action to approve the minutes from March 11, 2021. Motion to approve March minutes by Morrison, seconded by Glab; 4-0-0 (Garner absent) F. Consideration and possible recommendation to approve a contract amendment with Bruce Flanigan Construction, Inc. of Belton, Texas for the relocating and lowering of two (2) existing waterlines that cross Hwy 183 in the amount of $195,389.60 - Wesley Wright, P.E., Systems Engineering Director- Wright asking to change order the Southwest Bypass Waterline. Flanigan Construction currently installing 24 inch waterline from HWY 29 to Leander Rd. TX DOT is widening HWY 183 north of Liberty Hill, north of HWY 29 to move our water lines that are in the way of their active project. Glab asked if TX DOT reimburse for utility relocating, Wright answered, TX DOT not consistent with reimbursements. Brief discussion on change order. Motion to approve change order-contract amendment as stated in caption by Macmurdo, seconded by Morrison. Approved 4-0-0 (Garner absent) G. Consideration and possible action to award a contract to CFG Industries, LLC. of Magnolia, TX for the rehabilitation of the Southside Clearwell Roof Replacement and Rehab project for the base bid in the amount of $547,000.00. - Wesley Wright, P.E., Systems Engineering Director- Water Treatment Plant located on Austin Ave. south of Leander Rd.in need of repair Plan to finish foundation work this spring. With Board and Council approval, will have contractor order materials and begin roof replacement after foundation work Page 12 of 78 Georgetown Water utility Advisory Board Meeting April 8, 2021 complete. Two bids, $547,000.00 and $745, 000.00. Motion to approve contract by Morrison, seconded by Glab, Approved 4-0-0 (Garner absent) H. Consideration and possible recommendation to approve a Consulting Services Contract with NewGen Strategies and Solutions to conduct a study related to a water rate study and model deliverable in an amount not to exceed $131,600 – Chelsea Solomon, Water Utility Director – Rate study in 2020, or residential and wastewater. Rates went into effect January 1, 2021. Will do another rate study this summer to look at the cost of service for Commercial and Impact Fee Review. Will do rate study summer of 2022 to make sure measures taken result in what is intended. Of 3 proposals submitted, 2 firms were interviewed week of 3/22, estimate awarding contract on 4/27. Brief discussion on City Ordinances and sewer variables. Motion by Morrison to recommend NewGen Strategies and Solutions for Council approval to conduct a rate study, seconded by Glab, Approved 4-0-0 (Garner absent) Adjournment Motion to adjourn by Glab, seconded by Morrison at approximately 4:06 PM. Approved 4-0-0 (Garner absent) Thomas Glab, Chair Secretary Board Liaison Page 13 of 78 Directors’ Report April 8, 2021 City of GeorgetownPage 14 of 78 Customer Service and Billing – Water Services Page 15 of 78 –Water Customer Account Breakdown: Feb Mar Residential 42,790 42,832 Non-Residential 4,644 4,999 Total Water Customers:47,434 47,831 –Water Billing Collection: •Advanced Metering Infrastructure (AMI): 77% –Usage data automatically transmitted to billing office •Automated Meter Reading (AMR): 23% –Usage data is collected via a drive by system Customer Statistics Page 16 of 78 Average Water Bill/Mar FY2020 FY2021 Residential $ 31.94 $ 37.46 All Customers $ 46.10 $ 52.97 Residential -Water Residential –Sewer Customer Rates Rates –Effective 1-1-2021 Base Charge (3/4” meter)$24.50 / $29.45 Volumetric Charges: 0 –7 kgal $1.85 7,001 -15 kgal $2.75 15,001 –25 kgal $4.80 25,001 +$8.40 Rates –Effective 1-1-2021 Fixed Charge $34.85 / $40.10 Page 17 of 78 Aged Receivables Report –thru 3/31/21 Water AR –Aging Breakdown compared to previous month Sewer AR –Aging Breakdown compared to previous month Water Prior Month Variance 31 –60 Days $53,125.75 $41,047.17 $12,078.58 61 –90 Days $18,101.47 $25,262.65 ($7,161.18) 91 –120 Days $15,857.21 $23,331.22 ($7,474.01) 120 –365 Days $100,244.37 $103,710.24 ($3,465.87) > 365 Days $188,026.57 $185,754.47 $2,272.10 Total $375,355.37 $379,105.75 ($3,750.38) Customer Counts 2235 2647 (412) Sewer Prior Month Variance 31 –60 Days $10,127.14 $17,800.71 ($7,673.57) 61 –90 Days $7,979.82 $6,619.13 $1,360.69 91 –120 Days $4,745.47 $6,236.37 ($1,490.90) 120 –365 Days $28,673.13 $33,671.66 ($4,998.53) > 365 Days $46,798.77 $45,553.45 $1,245.32 Total $98,324.33 $109,881.32 ($11,556.99) Customer Counts 1571 1885 (314)Page 18 of 78 Finance Page 19 of 78 FY2020 Annual Audit Results •Final Comprehensive Annual Report presented to Council on April 13 •Citywide external audit includes the Water Fund •Clean opinion received •The City’s overall net position increased by $111 million from 2019 to 2020; total net position is $983 million •Capital contributions Improved financial performance of the Water fund contribute to the change Page 20 of 78 FY2020 Annual Audit Water Fund Highlights •Draft report included in agenda, reference pages 29 -32 •Water Fund net position increased $54.4 million to a total of $418.6 million •Includes net operating income of $2.6 million •Capital contributions of $31.2 million Page 21 of 78 Debt Portfolio Update •March 23 Council approved a $48 million tax-backed instrument for unbudgeted energy costs from winter storm; •Council approved selling $16.3 million of debt for Water capital projects this spring as self-supporting CO’s, sale takes place May 11 Page 22 of 78 2021 First Quarter -Background •New look of reports from Workday and Adaptive –continuous improvement on usefulness and sustainability •Budget in this report reflects the CIP Roll Forward and Operational Amendments – more relevant •Due to COVID-19 pandemic timing, year over year comparisons of 2020 and 2021 show decreases in some revenues and expenses, which was expected going into FY2021 Page 23 of 78 Water Fund Fund Revenue •FY2021 Revenue Budget •Revenue Budget Sources –The FY2021 revenue budget for the Water Fund is $82.8 million –58% of budgeted revenues is charges for service •Water: $32.2 million •Wastewater: $14.2 million •Irrigation: $300 thousand –Impact Fees total 21.3% –Bond proceeds total 16.3 million or 18.5% 57.74% 21.29% 18.45%2.52% Charges for Services Impact Fees Bond Proceeds Other Miscellaneous Revenue Page 24 of 78 Water Fund Revenue COG - Water Services Financial Report Period: Q1 FY21 Budget FY2021 YTD Actuals w/Encumbrances: Q1 FY20 YTD Actuals w/Encumbrances: Q1 FY21 YTD Variance % Variance Operating Revenue Fines and Penalties 255,000 106,499 136,031 29,532 27.73% Investment Income 237,250 473,221 161,120 (312,101) -65.95% Charges for Services 50,995,000 12,507,293 14,617,803 2,110,509 16.87% 41602:Impact Fees 18,800,000 7,357,457 6,500,314 (857,143) -11.65% Donations and Grants 625,000 - - - 0.00% Revenue Total 70,912,250 20,444,471 21,415,267 970,797 4.75% Non-Operating Revenue Other Miscellaneous Revenue 1,112,500 497,008 220 (496,788) -99.96% Bond Proceeds 16,300,000 - - - 0.00% Non-Operating Revenue Total 17,412,500 497,008 220 (496,788) -99.96% Quarterly Comparison Page 25 of 78 Water Fund Operating Revenue •Water Charges –66% of budgeted Water Fund operating revenue –$12.3 million, or 26.3% of water revenue received through the first quarter of FY2021 –Water charges revenue is up 11% compared to FY2020 first quarter 11% 12,263,577 WATER REVENUE K 5.0M 10.0M 15.0M Q1 FY2020 FY2021 Page 26 of 78 Water Fund Expense COG - Water Services Financial Report Period: Q1 FY21 Budget FY2021 YTD Actuals w/Encumbrances: Q1 FY20 YTD Actuals w/Encumbrances: Q1 FY21 YTD Variance % Variance Operating Expense CC0001 Non-Departmental 4,041,064 655,441 1,212,948 (557,507) 85.06% CC0527 Water Services Administration 26,385,392 6,663,275 8,368,710 (1,705,436) 25.59% CC0528 Water Distribution 2,717,500 697,257 862,351 (165,094) 23.68% CC0529 Water Plant Management 4,261,242 973,213 1,290,823 (317,610) 32.64% CC0530 Wastewater Operations 896,100 253,989 255,426 (1,438) 0.57% CC0531 Wastewater Plant Management 3,956,455 834,463 984,422 (149,960) 17.97% CC0532 Irrigation Operations 295,000 87,386 57,213 30,174 -34.53% CC0553 Water Operations 3,916,787 1,134,863 974,772 160,091 -14.11% Expense 46,469,539 11,299,887 14,006,666 (2,706,779) 23.95% Non-Operating Expense CC0001 Non-Departmental 4,083,411 - - - 0.00% CC0524 Metering Services 750,000 - - 0.00% CC0526 Systems Engineering 114,152,192 1,358,309 22,386,283 (21,027,974) 1548.10% CC0527 Water Services Administration - - - - 0.00% CC0528 Water Distribution - - 456,600 (456,600) 0.00% CC0529 Water Plant Management 2,757 - - - 0.00% CC0530 Wastewater Operations 3,026,798 - - - 0.00% CC0531 Wastewater Plant Management 2,650,000 - - - 0.00% CC0532 Irrigation Operations 121,879 - - - 0.00% CC0553 Water Operations - - 10,953,288 (10,953,288) 0.00% Non-Operating Expense Total 124,787,037 1,358,309 33,796,171 32,437,862 2388.11% Quarterly Comparison Page 27 of 78 Water Fund Expense –FY2021 Budget COG - Water Services Fund Financial Report Period: Q1 FY21 Budget FY2021 YTD Actuals w/Encumbrances: Q1 FY21 YTD Variance % Variance Expense Personnel 5,916,732 1,385,863 4,530,869 23.42% Operations 32,421,329 10,348,909 22,072,420 31.92% Operating Capital 4,332,103 1,058,946 3,273,157 24.44% Transfers 3,949,375 1,212,948 2,736,427 30.71% Expense Total 46,469,539 14,006,666 32,462,873 30.14% Non-Operating Expense CIP Expense 117,554,949 33,796,171 83,758,778 28.75% Debt Service 7,232,088 - 7,232,088 0.00% Non-Operating Expense Total 124,787,037 33,796,171 90,990,866 27.08% Quarterly Comparison Page 28 of 78 Operations Report Page 29 of 78 Operating Statistics March 2021 •Water System (MGD) –Rated Capacity 44.13/43.05 –Average Annual Production (YTD)16.59 –Peak Day Production 23.36 (54%) –2020 Peak 42.87 (97%) –2019 Peak 41.7 (94%) •Wastewater System (MGD) –Rate Capacity 8.5 –Average Annual Production (YTD)5.4 City of GeorgetownPage 30 of 78 Performance Metrics thru’ Feb 2021 Page 31 of 78 Summer and Conservation Page 32 of 78 20 0 5 10 15 20 25 30 35 40 45 2020 Use Pattern Avg Domestic Use Avg Outdoor Use Page 33 of 78 Conservation Overview •Conservation is the cheapest resource in the State Water Plan •Impacts Resources and System Capacity –Defers or reduces capital investment and/or the next resource acquisition –Reduces impacts on rates Water Conservation Plan Goals and History GPCD Water Loss %TWDP Goal Year End 2018 (Baseline)187 12 120 GPCD Year End 2019 175 11 Year End 2020 IN PROGRESS IN PROGRESS Year End 2024 170 10 Year End 2029 160 8 24 Page 34 of 78 Conservation Strategies –2021 and Beyond •Rebates and Incentives ($300,000 Annual Rebate Budget) –Rebates have been developed to improve irrigation efficiency and/or reduce water use –On-staff licensed irrigator does evaluations in response to high water use. –Aqua Alerts (in city AMI Meters) –GUARD (in City AMI Meter) Rebate Type Number of Rebates (FY20) Amount (FY20)Number of Rebates (FY21) Amount (FY21) as of Jan 2021 Irrigation Checkup 2,328 $174,600 444 $33,300 Smart/Weather Based Controller 141 $15,962 28 $4,368 Spray-to-Drip Conversion 31 $4,361 9 $1,154 Multi-Stream Nozzle Zone Conversion 114 $15,962 23 $3,308 Rain Barrel 14 $350 4 $100 Xeriscaping Conversion (Added in FY2021)----0 $0 $211,235 25 Page 35 of 78 Conservation Strategies –2021 and Beyond •In Ordinance –Requirements regarding soil depth and irrigated area adopted in 2014. •Minimum of 6” for soil depth •Maximum irrigated area of 10,000 sq ft or 2.5x building footprint, whichever is smaller –Watering Schedule •2 day watering schedule adopted in 2019 –New Water Rates went into Effect January 1,2021 –Enforcement Means 26 Page 36 of 78 Conservation Strategies –2021 and Beyond •Water use ordinance allows for administrative penalties for non-compliance –Irrigation systems –Landscape requirements –Watering schedule •Reported non-compliance –130 wrong day watering cases opened FY19 –FY 2020 –1131 cases Non-Compliance Fees First violation within 12-month period $60.00 or Water Conservation Class Second violation within 12-month period from date of immediately preceding violation $75.00 Third and subsequent violations within 12-month period from date of immediately preceding violation $100.00 27 Page 37 of 78 Preparing for Summer 2021 •Drought Contingency Plan –Triggers based on three conditions •Resource –Lake Levels –Total Volume (Lake Georgetown and Stillhouse combined) •Capacity –Enter Phase 1 at 85% w/subsequent thresholds for additional phases •System Failure –Entered Into Phase 1 in 2019/2020 •Time of day restrictions on outdoor watering Stage Lake Level Volume Treatment Capacity Phase 1 770ft 162,752 ac/ft 85% Phase 2 765ft 105,001 ac/ft 90% Phase 3 ---52,501 ac/ft 95% Phase 4 Major system failure, or contamination of the water supply 28 Page 38 of 78 Operational Items of Note Brazos River Authority Currently Has Lake Georgetown Drought Phase 1 City of GeorgetownPage 39 of 78 Engineering Page 40 of 78 Capital Improvement Projects (CIP) Design Wastewater –Cimarron Hills WWTP Expansion •CDM Smith Task Order approved October. –Berry Creek Interceptor (BC LS to PB WWTP) •Easement appraisals finalizing, acquisition support contract to Council in November. –San Gabriel Interceptor (SH29/SWU to PB WWTP) •Under design, coordinating effort with master plan update, assessing proper alignment/easement needs Design Water –South Lake Water Treatment Plant •Under design, working with TCEQ and USACOE –Shell Road Waterline •Finalizing easements and design, ready to bid early 2021 –Hoover Pump Station, EST, & Linework •Currently under design, previously on hold due to Covid-related issues (financing/debt markets) –Southside WTP Rehab •CDM Smith Task Order for consideration –Lakeway Blvd 16” water line (Eco Devo project, under design) •$1.7MM, additional fire flow to Eco Devo properties Page 41 of 78 Capital Improvement Projects (CIP) Construction Wastewater –EARZ •Approximately $2.5MM, City-wide, in place repair of manholes and damaged wastewater lines –San Gabriel Park Lift Station •Lift station expansion underway –San Gabriel WWTP Belt Press & Capital Maintenance •Sludge dewatering facility for the plant and large maintenance/repair items. Construction Water –Southwest Bypass Waterline •24” waterline from SH29 to FM2243 –Northlake Pump Station and Treatment Plant Expansion (awarded October) •980 pump station improvements –Prota Construction (ETA March/April) •8.8MGD plant expansion –Cunningham Constructors (Preconstruction Conference Late January) Page 42 of 78 Questions? City of GeorgetownPage 43 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: C onsideration and pos s ible rec o mmendatio n to renew the contrac t 18-0017-S C with Elk Ridge Construction, LLC (Water & Wastewater Collection and Distribution S tations) in the amount of $67,767.41 per year – David T homison, Water Utility Manager. IT E M S UMMARY: On April 25, 2017 City Council approv ed contracting mowing serv ices with Elk Ridge Construction, L L C, with a prov ision for up to four annual renewals. T his contract is for the second annual renewal of a three-year contract agreement with E lk Ridge Construction, L L C. The mowing serv ices will include 37 Wastewater Collection system facilities and 31 Water Distribution system facilities. Contracted mowing is to occur on a monthly basis and a list of these areas are attached: Elk R idge has done an exc eptional good job for the city this past c ontract year and staff would like to continue s ervic es with this vendor F IN AN C IAL IMPAC T: S P E C IAL C O N S ID E R AT ION S : F IN AN C IAL IMPAC T: F unds for this additional expenditure are available in the Water S ervic es Budget. S pend C ategory Water F und Ac tual Bud get 0406 Maintenance-Lawn C C 0530 C C 0528 $43,293.75 $24,473.66 $55,000.00 $65,000.00 S TAF F R E C O MME N D AT IO N: S taff recommend s ap p ro val of the contrac t renewal fo r the 2017 water/was tewater collec tion and dis tribution mowing c o ntrac t 18-0017-S C with Elk R id ge C ons tructio n, LLC in the amo unt no t to exceed $67,767.41. S UB MIT T E D B Y: AT TAC H ME N T S: Description Type Contract Renewal for the 2017 Water/Wastewater Collection and Distribution Mowing Contract 18-0017-SC With Elk Ridge Construction, LLC Backup Material Page 44 of 78 Page 45 of 78 Page 46 of 78 Page 47 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: Dis cus s ion and pos s ible rec ommend ation to exercis e renewal optio n #4 o f a contrac t with Hydro P ro S olutions LLC to provid e Master Meter water meters and water meter regis ters fo r the Advanc ed Metering Infras tructure sys tem with a no t-to -exc eed amo unt of $1,500,000 - Mike Maldonad o , Metering S ervices Manager IT E M S UMMARY: S taff is reques ting approval of the 4th contrac t renewal with Hyd ro P ro S o lutio ns LLC to s upply water meters and water meter regis ters on an as need ed b as is for the year. Hyd ro P ro S olutions L L C is the sole authorized A MR /A MI Meter S ys tems P ro vider of Master Meter products in the Austin metro area. T his dis tributor will be respons ib le for repair or rep lacement of Master Meter water produc ts as required by the C ity. T his is the final renewal of the c ontract that was produced in 2017, the original not-to exceed amount of $1,000,000 has not been adjus ted in the p rio r three contrac t renewals . We are reques ting an inc reas e in the not to exc eed amount to ac count for the C ity’s inc reas ed growth. In 2020, the C ity s p ent ap p ro ximately $1.3M on water meters and regis ters to sup p o rt new cus tomer growth within the water s ervic e territory. Bas ed off how muc h was s pent las t year and taking into cons ideration of the C ity’s growth, we are asking to increase the not-to-exc eed amount to $1,500,000. S taff recommends approval of this item. F IN AN C IAL IMPAC T: T he 4th c ontract renewal with Hydro P ro S olutions LLC for an amount not-to exc eed $1,500,000. S UB MIT T E D B Y: Aaron S t P ierre for Mike Maldonado, Metering S ervic es Manager AT TAC H ME N T S: Description Type HydroPro Solutions Renewal No 4 Contracr Backup Material Page 48 of 78 Renewal No. 4 to the Agreement between HydroPro Solutions, LLC and the City of Georgetown, Texas This Fourth Renewal Agreement (this “Fourth Renewal”) is made and entered into by and between the CITY OF GEORGETOWN, a Texas Home-Rule Municipal Corporation ( “City”), and HYDROPRO SOLUTIONS LLC (“Contractor”), (collectively, the “Parties”), which agree as follows: WHEREAS, the Parties entered into an agreement for the purchase of Master Meter Water Meters, Registers, and related items for the City’s Advanced Metering Infrastructure, Contract No. 17-0073-GC on June 13, 2017 (the “Original Agreement”); and, WHEREAS, Contractor is the Sole Source Manufacturer of the Master Meter Radio and Metering equipment; and, WHEREAS, the Original Agreement provided for four one-year renewal terms; and, WHEREAS, the Parties renewed the Original Agreement on June 12, 2018 for a first renewal term and on July 17, 2019 for a second renewal term, and on October 2, 2020 for a third renewal term; and, WHEREAS, the Parties desire to renew the Original Agreement for a fourth and final renewal term. NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. The Parties agree to renew the Original Agreement for an additional one-year term, which will begin immediately upon the expiration of the third renewal term and will end on June 12, 2022, this being the fourth and final renewal term. 2. This Fourth Renewal binds and benefits the Parties and their successors or assigns. This Fourth Renewal, including the Original Agreement, is the entire agreement between the Parties. 3. During the term of this Fourth Renewal, City will pay Contractor an amount not to exceed ONE MILLION FIVE HUNDRED THOUSAND and No/100 DOLLARS ($1,500,000.00). 4. All other terms of the Original Agreement not inconsistent with this Fourth Renewal shall apply. Except as expressly modified by this Fourth Renewal, the Original Agreement remains unchanged and in full force and effect, subject to its terms. 5. This Fourth Renewal is effective on the date executed by City. BY THE SIGNATURES affixed below, this Fourth Renewal is hereby incorporated into and made a part of the above-referenced Original Agreement. [Signature page to follow] Page 49 of 78 HYDROPRO SOLUTIONS, LLC CITY OF GEORGETOWN By: ______________________________ By: ______________________________ Printed Name: _____________________ Josh Schroeder, Mayor Title: ____________________________ Date: _____________________________ Date: ____________________________ ATTEST: __________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: __________________________________ Skye Masson, City Attorney Page 50 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: Dis cus s ion and pos s ible rec ommendation on the proposed F Y22 C apital Improvement P lan (Water & Wastewater) -- Wesley Wright, P E, S ystems Engineering Direc tor IT E M S UMMARY: P leas e find attac hed F Y22 P resentation and S ummary on proposed Water and Was tewater C apital Improvement P rojec ts. F IN AN C IAL IMPAC T: F inancial impacts are inc luded as part of the attac hed pres entation. S UB MIT T E D B Y: Wesley Wright, P E, S ystems Engineering Direc tor AT TAC H ME N T S: Description Type FY22 Water and Wastewater CIP Summary Backup Material FY22 Water and Wastewater CIP Pres entation Backup Material Page 51 of 78 Wastewater Projects FY22 FY23 FY24 FY25 FY26 PRJ000034: EARZ 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 PRJ000185: Cimarron Hills Wastewater Treatment Plant Expansion 4,500,000 ‐ ‐ ‐ ‐ PRJ000XXX: Dove Springs WWTP Rehabilitation 500,000 2,700,000 ‐ ‐ ‐ PRJ000XXX: Interceptor Lift Station Removal & Gravity Main 2,500,000 6,000,000 ‐ ‐ ‐ PRJ000XXX: Lift Station Upgrades 550,000 550,000 550,000 550,000 550,000 PRJ000XXX: Pecan Branch WWTP Expansion 5,000,000 ‐ 32,000,000 ‐ ‐ PRJ000XXX: San Gabriel Int. (SGI‐2)‐ 32,500,000 ‐ ‐ ‐ PRJ000XXX: San Gabriel WWTP Rehabiliation 10,500,000 ‐ ‐ ‐ ‐ PRJ000XXX: Wolf Ranch Expansion and Force Main 1,700,000 4,200,000 ‐ ‐ ‐ Wastewater Total 27,250,000 47,950,000 34,550,000 2,550,000 2,550,000 Water Projects FY22 FY23 FY24 FY25 FY26 PRJ000101: S. Lake WTP (2018) 30,000,000 50,000,000 50,000,000 30,000,000 ‐ PRJ000101: South Lake Plant Transmission West (W23‐01)‐ ‐ 12,000,000 ‐ ‐ PRJ000150: Carriage Oaks Transmission 600,000 2,500,000 ‐ ‐ ‐ PRJ000155: Southside Water Treatment Plant Rehabilitation 3,000,000 ‐ ‐ ‐ ‐ PRJ000161: Miscellaneous Line Upgrades 500,000 500,000 500,000 500,000 500,000 PRJ000163: Tank Rehabilitation 750,000 750,000 750,000 750,000 750,000 PRJ000XXX: CR 200 Line Impr (CO‐1)‐ ‐ 500,000 2,500,000 2,500,000 PRJ000XXX: CR262 Waterline 2,500,000 ‐ ‐ ‐ ‐ PRJ000XXX: SCADA Upgrades 1,500,000 ‐ ‐ ‐ ‐ PRJ000XXX: South Lake Plant Transmission East (W23‐02)‐ ‐ 5,000,000 ‐ ‐ PRJ000XXX: Stonewall Pump Station Expansion 600,000 2,500,000 ‐ ‐ ‐ PRJ000XXX: System Resiliency 1,000,000 500,000 500,000 500,000 500,000 PRJ000XXX: Water/Wastewater Master Plan Update 600,000 ‐ ‐ ‐ ‐ PRJ000XXX: Aviation Drive/I35 Waterline 2,100,000 Water Total 43,150,000 56,750,000 69,250,000 34,250,000 4,250,000 Page 52 of 78 Water and Wastewater FY2022 Capital Improvement PlanPage 53 of 78 FY2022 Capital Improvement Plan Wastewater •$27,250,00 •Maintenance •Lift Station/Line Work •Treatment •Expansion •Maintenance Page 54 of 78 FY2022 Capital Improvement Plan Wastewater Maintenance •EARZ •$2MM •Ongoing program repairing damaged sewer line •Slip lining, pipe bursting, manhole repair/coating •TCEQ mandate to protect aquifer •Lift Station Upgrades •$550k •Capital Maintenance as needed for existing lift station Page 55 of 78 FY2022 Capital Improvement Plan Wastewater Lift Station/Linework •Wolf Ranch Lift Station •$1.7MM (FY22 –Design/Easements) •$4.2MM (FY23 –Construction) •Expansion of existing lift station serving SH29/FM2243 corridor •Expanded lift station and force main capacity •Pump north to Interceptor LS location (future gravity line) •Interceptor Lift Station Decommission •$2.5MM (FY22 –Design/Easements) •$6.0MM (FY23 –Construction) •Removal of existing lift station •Gravity replacement •Located east of I35, at Middle Fork of SG River •Just upstream of Blue Hole. •Wolf Ranch LS expansion discharge point. Page 56 of 78 FY2022 Capital Improvement Plan Wastewater Treatment Plants •Cimarron Hills Expansion •$4.5MM Construction •Design Underway •Developer Financial Obligation •Oaks at San Gabriel •0.46mgd full capacity Page 57 of 78 FY2022 Capital Improvement Plan Wastewater Treatment Plants •Pecan Branch WWTP Expansion •$5MM FY22 (Design/Permitting) •3mgd expansion (6mgd total) •Development Driven •Flows consistently approaching 75% •TCEQ design mandate at 75%/3 months •Berry Creek Interceptor coming soon •Dove Springs Diversion coming soon Page 58 of 78 FY2022 Capital Improvement Plan Wastewater Treatment Plants –Capital Maintenance •San Gabriel WWTP •$10.5MM FY22 (Design/Construction) •CDM Smith Analysis •Dove Springs WWTP •$500k (FY22 Design) •$2.7MM (FY23 Construction) •CDM Smith Analysis Page 59 of 78 FY2022 Capital Improvement Plan Water •$43,150,000 •Miscellaneous Improvements •Linework •Pumps/Tanks •Treatment •South Lake WTP Sizing •22MDG or 44MDG Page 60 of 78 FY2022 Capital Improvement Plan Water Miscellaneous •SCADA Upgrades •$1.5MM •Communication/Control of System •System Resiliency •$1MM •Pastor Pump Station Overflow Protection •Systemwide Risk Assessment •Water/Wastewater Master Plan Update •$600k •Record setting system growth •Impact Fee Update –Last 2018 •Integrated Resources –Long Term Water Plan Page 61 of 78 FY2022 Capital Improvement Plan Water Linework •Carriage Oaks Transmission •$600k FY22 (Design) •$2.5MM FY23 (Construction) •Approx. 4k LF of 12-24” waterline to improve ability to maintain flow from Stonewall Ranch Pump Station •CR262 Waterline •$2.5MM (FY23 Construction) •Approx. 8k LF of 12” waterline for Fire Flow (FM3405 area) •Aviation Dr/I35 Connection •$2.1MM •Fire Flow to Industrial Park •Approx 7k LF of 16” line along I35 Service Road connecting to 1015 pressure plane (vs 906/980) •WD Line Upgrades & Relocates •$500k FY22 •Locations TBD –TCEQ, TxDOT, Wilco conflicts, development partnerships Page 62 of 78 FY2022 Capital Improvement Plan Water Pumps/Tanks •Tank Rehabilitation •$750k •Tank priority based on assessment •Stonewall Ranch Pump Station •$600k FY22 (Design) •$2.5MM FY23 (Construction) •Expand firm pumping capacity (currently 2- 930gpm pumps/2.5mgd) •Proposed third pump (4mgd) Page 63 of 78 FY2022 Capital Improvement Plan Water Treatment Plants •Southside Water Treatment Plant Rehab •$3MM •Austin Ave Facility •Membrane Pilot Study Summer 21 (contracted) •Foundation Work Immediately Fall 21 (contracted) •Tank Roof Repair Immediately Winter 21/22 (contracted) •Plant Rehab –new membrane canisters/racks Fall 22 (design contracted) Page 64 of 78 FY2022 Capital Improvement Plan Water Treatment Plants •South Lake Water Treatment Plant •60% Design Complete –Bid Fall 2021 •1st Phase Online Summer 2025 •$100MM –22MGD •3 years -$30MM FY22, $40MM FY23, $30MM FY24 •Or $160MM –44MGD •4 years -$30MM FY22, $50MM FY23, $50MM FY24, $30MM FY25 Page 65 of 78 FY2022 Capital Improvement Plan South Lake Water Treatment Plant Sizing •South Lake Water Treatment Plant •60% Design Complete –Bid Fall 2021 •1st Phase Online Summer 2025 •$100MM –22MGD •3 years -$30MM FY22, $40MM FY23, $30MM FY24 •Or $160MM –44MGD •4 years -$30MM FY22, $50MM FY23, $50MM FY24, $30MM FY25 Page 66 of 78 FY2022 Capital Improvement Plan South Lake Water Treatment Plant Sizing •South Lake Water Treatment Plant – 44MGD •Start Design Now or 2023? •Uniformity of equipment, contractor •Must be online by summer 2029 at current growth rate. •Any increase in growth rate, then needed summer 2028. Page 67 of 78 Water and Wastewater FY2022 Capital Improvement PlanPage 68 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: C onsid eration and p os s ible recommendation to app rove P ump ing Equip ment and S ervic es fo r Well #11 at S ouths ide W T P to b e provided by Weisinger Inc. – Mike Welc h, Treatment and R egulatory Manager. IT E M S UMMARY: Weisinger Inc was given the task of remo ving Water Well #11 and co mp leting a c o mprehensive cond ition as ses sment o f the p ump and c as ing. (T he camera s urvey revealed no rehabilitation of the c asing was needed.) T he pump ins p ection revealed exces sive wear on all co mp onents . T he reco mmend ed s ervices enc o mp as s a c omplete reb uild o f the p ump, motor, and c olumn as semb lies , includ ing wo rk performed to d ate, and c omplete reins tallatio n and testing. S P E C IAL C O N S ID E R AT IO N S: Weisinger is a BuyBoard pro vider (#589-19). Weis inger has p erformed s imilar s ervices for us in the pas t c oup le of years with pro ficienc y and q uality res ults . F IN AN C IAL IMPAC T: F und s for this o ngo ing expend iture will imp ac t the Treatment Bud get. F und C o st C enter S pend C ategory Total C os t o f S ervic es p rovided / to be p rovid ed F Y21 Upgrade Bud get F Y21 Upgrade Available Balanc e Water 660 Water Treatment – 0529 Upgrade $86,549 $302,756 $122,813 S TAF F R E CO MME N D AT IO N: S taff reco mmend s awarding Weis inger I nc . $86,549 and co ntinuing servic es S UB MIT T E D B Y: Mike Welch, Treatment and R egulato ry Manager. AT TAC HME N T S: Description Type Weis inger Quote Well 11 2021-04-30 Backup Material Page 69 of 78 PO Box 909 Willis, TX 77378 936-756-7721 281-353-8484 936-756-7723 fax www.weisingerinc.com Regulated by the Texas Dept. of Licensing & Regulation: P.O. Box 12157 Austin, TX 78711 (800)803-9202 or (512)463-7880 www.tdlr.texas.gov. TDLR: 1992 AI April 30, 2021 City of Georgetown 300-1 Industrial Ave. Georgetown, TX 78626 Attn: Jeffrey De Leon jeffrey.deleon@georgetown.org Ref: Water Well No. 11 Dear Jeffrey: As you requested, we have removed the pumping equipment and have completed a TV Survey of the well. Listed below are our findings and recommendations. Inspections to the pump found that impellers contain excessive wear and pitting on their shrouds and vanes. Metal washout was also observed on the inside of the intermediate bowls. All of the column pipe contains galling to their faces and major rust pitting to their OD and/or ID surfaces. The spider bearings also contain galling on their sealing faces and the rubber bearing inserts are worn above acceptable tolerances. All of the line shafts contain hourglass wear at the bearing locations. The discharge head is in very good condition. A TV Survey was performed on 04/15/2021 to investigate the conditions of the well after removing the pumping equipment from the well. The static water level was 88’ and the total depth viewed was 190’. Reviewing the survey video revealed mild scale at 3’ onward. The screens appear to be mostly open. There were no structural issues noted at this time. Based on the review of the TV survey, we are recommending no downhole rehabilitation efforts and proceed with setting the permanent pumping equipment back in the well. Please consider the following: Recommended Pumping Equipment and Services - New product lubricated bowl assembly designed to produce 1389 GPM @ 210' TDH with Skotch Kote 134 fusion bond epoxy coating on the bowl OD. - Rewind and recondition the existing 100 HP US motor - 165 ft of 10" x 1 15/16" product lubricated column assemblies with 416 stainless steel line shafts, 10" suction pipe with 304 stainless steel cone strainer, and Skotch Kote 134 fusion bond epoxy coating on the lower 80' of pump column that is below the static water level - Steam clean, prime, and paint the existing discharge head and its appurtenances - Rebuild the existing stuffing box with a new bronze bearing and packing - New 416 stainless steel motor drive shaft complete with head shaft nut and gib key Page 70 of 78 April 30, 2021 Attn: Jeffrey De Leon Re: Water Well No. 11 Page -2- - 170 ft of New 1/4" stainless steel airline complete with water level detector kit - Miscellaneous items to make well operational - Shop labor to assemble and prepare new equipment for shipment - Haul pumping equipment to the well site - Service rig and crew to install pumping equipment in the well - Service Technician to start-up, test the well, and collect (1) bacteriological sample Total of Pumping Equipment and Services .......................................................... $76,299.00 Cost to Date - Mobilize service rig and crew to pull existing pumping equipment - Remove the pumping equipment from the well under normal removal procedures - Haul original pumping equipment to our facility, perform disassembly, inspection, and present a report of our findings - Perform a TV survey and present a report of findings Total of Cost to Date Outlined Above ................................................................... $10,250.00 Thank you for the opportunity to offer you our services as we await your response. Sincerely, Charlie McCulloch BuyBoard Contract # 589-19 Page 71 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the F irst Amendment to Task O rder C DM-20- 009 with C DM S mith, Inc. professional services related to the South Lake Water Treatment Plant and 1178 Transmission Main in the amount of $529,232.00-- Wes ley Wright, P.E., S ys tems Engineering Director IT E M S UMMARY: In March 2020 C ity C ounc il approved tas k order C DM-20-009 for professional serves for P reliminary Engineering, F inal Design, Bidding and C ons truction S ervic es for the new S outh Lake Water Treatment P lant (S LW T P ) and 1178 Transmission Main. T he plant will have a treatment capac ity of 22 million gallons per day (MG D) with capabilities for expanding to 44 MG D in the future. T his first tas k order amendment includes additional des ign and c onstruc tion services to add fully redundant dies el generators at the S outh Lake W T P and R aw Water P ump S tation. T his also inc ludes additional profes s ional s ervic es for a dec ant tank, new filtrate lift s tation and s anitary improvements and adminis tration building modifications to inc lude a new control center and potable water proc es s ing laboratory. S TAF F R E C O MME N D AT IO N S: S taff recommends approval of the F irst Amendment to Task O rder C DM-20-009 with C DM S mith, Inc. profes s ional s ervic es related to the S outh Lake Water Treatment P lant and 1178 Transmission Main in the amount of $529,232.00 F IN AN C IAL IMPAC T: F I NANC I AL I MPAC T: F unds for this expenditure are available in the Water C I P Budget. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor AT TAC H ME N T S: Description Type First Amendment Task Order CDM-20-009 Backup Material Page 72 of 78 Georgetown – Revised 3.11 Page 1 of 5 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. EXHIBIT K, consisting of pages, referred to in and part of the Master Services Agreement between Owner and CDM Smith, Inc. (“Engineer”) for Professional Services – Task Order Edition dated September 30, 2016. First Amendment to Task Order No. CDM-20-009 1. Specific Project Data: A. Title: South Lake Water Treatment Plant 1178 Transmission B. Description: Additional Design and Construction Services for the new South Lake Water Treatment Plant (SLWTP) to add diesel generators, a decant tank, a new filtrate lift station and sanitary improvements, and to revise the Administration Building to include a new control center and potable water processing laboratory. In addition, this amendment will revise the Resident Project Representative rate for Construction Services. C. City of Georgetown Project Number: ______ D. City of Georgetown Cost Center/Fund No.: ________________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2016-738-MSA 2. Nature of Amendment X Additional Services to be performed by Engineer X Modifications to Payment to Engineer 3. Description of Modifications: A. Engineer shall perform the following Additional Services: Phase 2 – Final Design (Additional Tasks) Task 2.1.6 – Wilco Application. ENGINEER will prepare two Wilco applications that are necessary for the overall project development based on the environmental assessment conducted to date. One permit will be filed for the water treatment plant, the raw water intake and raw waterline, and the initial 7,000 linear foot finished waterline alignment and one will be filed for the remaining finished waterline alignment, to be determined. Any mitigation fees applied by the authority are the responsibility of the City. Task 2.2.5 – Generator, Decant Tank, Sanitary System Improvements, and Administration Building Design Additions: ENGINEER will incorporate into the 90- and Page 73 of 78 Georgetown – Revised 3.11 Page 2 of 5 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. 100-percent documents for review and acceptance by the City the following items for the South Lake Water Treatment Plant (SLWTP) project: · Generators: This includes the design of fully redundant generators at the SLWTP plant and raw water pump station electrical building sites to include electrical design, transfer switches, site/civil modifications, any SPCC and diesel storage and off- loading facilities, and permitting associated with generators at the site. · Filtrate Lift Station and Sanitary Improvements: This includes the design of a precast pump station for filtrate, and additional sanitary improvements for gravity lines to the new off-site sanitary system extensions under design by others. · Decant Tank: This includes design of a cast-in-place Decant Tank into the washwater and dewatering systems at the SLWTP to allow for additional backwash water storage and settling prior to recycling water for treatment. The Decant Tank will match the size of the Washwater Recovery Tank but will not be provided with solids collector mechanisms. The Decant Tank will include a solids draw off hopper to allow for installation of a collector mechanism in the future, if desired. · Administration Building Modifications: The Administration Building will be re- designed and expanded to incorporate additional restrooms, a new control center, in addition to the plant control room, and a water process laboratory with appropriate appurtenances that the City could pursue laboratory certification. The ENGINEER will host a two-hour virtual meeting to review the new layout and requirements with the City prior to submitting the 90-percent design documents. With this expansion, the associated parking areas, stormwater design, and appurtenant facilities will be modified to incorporate the new, larger facility. B The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order and previous Amendments, if any, is modified as follows: Phase 4 – Construction Services: Task 4.1.2 – Shop Drawings. ENGINEER will perform technical and functional review of all shop drawings and other submittals. An additional 50 shop drawings are being added to the SLWTP project to account for the additional scope items as described in Task 2.2.5 above. This will revise the total shop drawing count (original and resubmittals) to 550 for the project. C. The responsibilities of Owner are modified as follows: No modifications. D. For the Additional Services or the modifications to Services set forth above, Owner shall pay Engineer the following additional or modified compensation: The total amendment to the contract is $529,232.00. The Schedule of Payment shall be revised as follows: Page 74 of 78 Georgetown – Revised 3.11 Page 3 of 5 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services (Original) Lump Sum or Not to Exceed Amount of Compensation for Services (Revised for Amendment 1) BASIC SERVICES Preliminary Engineering (Lump Sum) $865,000 $865,000 Water Treatment Plant Final Design $2,685,000 $3,168,732 Bidding $161,000 $161,000 Construction Services $1,219,000 $1,264,500 Operations and Start-up Services $129,000 $129,000 Total Basic Services (Lump Sum) $4,194,000 $4,723,232 1178 Transmission Main Final Design $354,000 $354,000 Bidding $39,000 $39,000 Construction Services $119,000 $119,000 Operations and Start-up Services $11,000 $11,000 Total Basic Services (Lump Sum) $523,000 $523,000 SPECIAL SERVICES Surveying $375,000 $375,000 Geotechnical $40,000 $40,000 Environmental and Archaeological Services $120,000 $120,000 Total Special Services (Time and Materials) $535,000 $535,000 Resident Project Representative (Billing Rate) $1,084,000 $1,084,000 TOTAL CONTRACT VALUE $7,201,000 $7,730,232 E. The schedule for rendering Services is modified as follows: No modifications. F. Other portions of the Task Order (including previous Amendments, if any) are modified as follows: The Billing Rate Schedule for Resident Project Representative Services shall be revised per the attached schedule: 4. Attachments: Revised “Resident Project Representative Services – Billing Rate Schedule” as presented on Page 4 of 5 Page 75 of 78 Georgetown – Revised 3.11 Page 4 of 5 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. FIRST AMENDMENT TO TASK ORDER NO. CDM-20-009 RESIDENT PROJECT REPRESENTATIVE SERVICES BILLING RATE SCHEDULE Category Billing Rate Resident Project Representative $155/hr RPR Supervisor $200/hr Contract Admin $ 90/hr Other RPR Expenses At Cost Page 76 of 78 Page 77 of 78 City of Georgetown, Texas Water Utility Board May 13, 2021 S UB J E C T: IT E M S UMMARY: F IN AN C IAL IMPAC T: .. S UB MIT T E D B Y: T homas G lab, Board C hair Page 78 of 78