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HomeMy WebLinkAboutAgenda_GWUAB_06.09.2022Notice of Meeting for the Georgetown Water Utility B oard of the City of Georgetown June 9, 2022 at 2:00 P M at West Side Serv ice Center, 5501 Williams Dr., Georgetown, T X, 78633 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the counter at the entranc e to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. P lease s end comments to G W UAB Interim Board Liais on, at sheila.mitchell@georgetown.org C Updates from Water Utility Direc tors; C hels ea S olomon, Director of Water Utilities - any updates will be highlighted at the meeting. T he Direc tors report (attached), F Y2022 2nd Q uarter C ombined R eport from F inanc e (F inanc e report presented at meeting). D P resentation and dis cus s ion on the Water/Wastewater R ate c os t of service s tudy updates . -- C hels ea S olomon, P.E., Water Utility Direc tor E P resentation and dis cus s ion on the Water/Wastewater Mas ter P lan Update and propos ed F Y2023 C apital Improvement P lan. -- Wesley Wright, P.E., S ystems Engineering Direc tor Regular Agenda F R eview and pos s ible ac tion to approve the minutes from the April 14, 2022 and May 12, 2022 G eorgetown Water Utility Advisory Board Meetings.- S heila Mitc hell, Interim Board Liaison G C ons ideration and possible recommendation to ratify an Emergency P urchas e for the C omplete R emoval and R eplac ement of Lake P lant R aw Water P umps Motor C ontrol C enter at the North Lake Water Page 1 of 43 Treatment P lant, from T. Morales C o Electric & C ontrols , Ltd., of F lorence, Texas, in the amount of $349,920.00. – Michael D. Welch, Water and Was tewater Treatment Manager Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 43 City of Georgetown, Texas Water Utility Board June 9, 2022 S UB J E C T: Updates from Water Utility Directors ; C helsea S olomon, Direc tor of Water Utilities - any updates will be highlighted at the meeting. T he Directors report (attac hed), F Y2022 2nd Q uarter C ombined R eport from F inance (F inance report pres ented at meeting). IT E M S UMMARY: Water Utility Direc tors give updates on highlighted areas. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C helsea S olomon, Water Utilities Direc tor AT TAC H ME N T S: Description Type 06 Directors Report - GWUAB June 9, 2022 - Final Pres entation Page 3 of 43 Directors’ Report June 9, 2022 City of GeorgetownPage 4 of 43 Customer Service and Billing – Water Services Page 5 of 43 33 •Water Service Customer Account Breakdown: **work order initiated for meter investigation after second consecutive month** •Water Billing Collection: •Advanced Metering Infrastructure (AMI): 67%Usage transmitted automatically •Automated Meter Reading (AMR): 33%Usage collected via “drive by” system Customer Statistics -Water Water Customers Apr-2022 May-2022 Estimations* Residential 47,157 47,414 Non-Residential 5,950 6,227 Total Customers 53,107 53,641 2,262 Average Water Bill May-2021 May-2022 Residential $59.15 $68.36 All Customers $72.78 $78.73 Page 6 of 43 44 Aged Receivables Report -Water Compared to Previous Month Water Prior Month Variance 31 –60 Days $41,346.05 $41,346.05 ($36,471.87) 61 –90 Days $19,805.75 $19,805.75 ($6,427.48) 91 –120 Days $14,834.69 $14,834.69 $19.50 120 –365 Days $29,333.42 $29,333.42 ($46,895.28) > 365 Days $3,057.85 $3,057.85 ($211,595.38) Total $108,377.76 $108,377.76 ($301,370.51) Customer Counts 1147 1147 (1488) Water May -22 Prior Month Variance 31 –60 Days $46,361.94 $39,867.86 $6,494.08 61 –90 Days $22,018.33 $49,765.20 ($27,746.87) 91 –120 Days $43,661.98 ($51,102.29)$94,764.27 120 –365 Days $26,503.29 $114,402.77 ($87,899.48) > 365 Days $19,492.28 $13,932.85 $5,559.43 Total $158,037.82 $166,866.39 ($8,828.57) Customer Counts 1812 1750 62 Page 7 of 43 55 •Sewer Service Customer Account Breakdown: Customer Statistics -Sewer Average Sewer Bill May-2021 May-2022 Residential $37.50 $37.64 All Customers $45.36 $44.18 Sewer Customers Apr-2022 May-2022 Residential 30,325 30,430 Residential Jonah SUD Billing 1,989 2,041 Non-Residential 3,279 3,414 Non-Residential Jonah SUD Billing 6 6 Total Customers 35,599 35,891 Page 8 of 43 66 Aged Receivables Report -Sewer Compared to Previous Month Sewer May -22 Prior Month Variance 31 –60 Days $13,142.44 $13,023.44 $119.00 61 –90 Days $4,994.72 $5,959.43 ($964.71) 91 –120 Days $4,572.02 $5,466.63 ($894.61) 120 –365 Days $19,958.83 $18,594.42 $1,364.41 > 365 Days $7,988.80 $5,869.46 $2,119.34 Total $50,656.81 $48,913.38 $1,743.43 Customer Counts 1022 993 29 Page 9 of 43 77 Collection Agency Monthly Review City of GeorgetownPage 10 of 43 88 •Residential –Water •Residential –Sewer Customer Rates Rates –Effective 1-1-2021 Base Charge (3/4” meter)$24.50 / $29.45 Volumetric Charges: 0 –7 kgal $1.85 7,001 -15 kgal $2.75 15,001 –25 kgal $4.80 25,001 +$8.40 Rates –Effective 1-1-2021 Fixed Charge $34.85 / $40.10 Page 11 of 43 Operations Page 12 of 43 1111 Operating Statistics May 2022 •Water System (MGD) •Rated Capacity /Available Capacity(Leander Connection) 47 / 43 mgd •Average Annual Production (YTD)22.69 mgd •Peak Day Production 2022 37.2 (86.5%) •2021 Peak 38.42 (90%) •2020 Peak 42.87 (97%) •2019 Peak 41.70 (94%) •Wastewater System (MGD) •Rate Capacity 8.5 •Average Annual Production (YTD)5.6 •Average Production 5.9 •Average Reuse 1.54 •Total Treatment for Year 853.7 million gallons Page 13 of 43 12 Page 14 of 43 1313 Basin Triggers (Stillhouse pump station to lake Georgetown 783 msl (new -on) 785 msl (new -off) Current Status –ON Stage 1 Belton 590.31 -3.69 Stillhouse 618.20 -3.80 Georgetown 783.32 -7.68 04/11/22 11:00 AM Page 15 of 43 Engineering Page 16 of 43 15 Design Wastewater •Cimarron Hills WWTP Expansion •CDM Smith Task Order approved October. Cost estimates have increased dramatically. Considering alternative lift station pump over to South San Gabriel Interceptor. Ongoing discussions with developer, engineer, Operations, and City Manager’s Office. •Berry Creek Interceptor (BC LS to PB WWTP) •Easement appraisals finalizing, acquisition support ongoing. 13 parcels total –1 outstanding. •San Gabriel Interceptor (SH29/SWU to PB WWTP) •Design on hold pending Wastewater Master Plan update and confirmation of line size, service area, and routing. •San Gabriel and Dove Springs WWTP rehab •Under design for major rehab of aging treatment plants. Ongoing coordination with Operations. Design Water •South Lake Water Treatment Plant •44mgd plant. Contract Awarded to PLW in March. Groundbreaking Early Summer. •Shell Road Waterline •On hold pending BCI wastewater, expected late 2022 bid. •Round Rock West and Hoover Pump Station, EST, & Linework •Currently under design pump site and easements. Tanks ready to mid 2022 –steel prices high! •Southside WTP Rehab •Pilot study completed, foundation and roof/tank repair underway, rehab Fall 2022. •Plant Rehab bid ready for consideration. Capital Improvement Projects (CIP) Page 17 of 43 16 Capital Improvement Projects (CIP) Construction Wastewater •Aside from standard EARZ WW line rehab, no major WW projects currently under construction. Construction Water •Northlake Pump Station and Treatment Plant Expansion •980 pump station improvements –Substantially Complete and in operation. •8.8MGD plant expansion –Cunningham Constructors (work underway). •Southside Tank Rehab Underway Water/Wastewater Master Plan Update DRAFT Impact Fee Committee –Summer 2022. Page 18 of 43 17 Questions? Page 19 of 43 City of Georgetown, Texas Water Utility Board June 9, 2022 S UB J E C T: P res entation and disc ussion on the Water/Was tewater R ate cost of s ervic e study updates. -- C helsea S olomon, P.E., Water Utility Director IT E M S UMMARY: P res entation will be provided at the meeting. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C helsea S olomon, Direc tor of Water Utility/s km AT TAC H ME N T S: Description Type Georgetown_Water Board_Draft Pres entation_6-6-22 Pres entation Page 20 of 43 © 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC UPDATE ON WATER AND SEWER RATE STUDY CITY OF GEORGETOWN, TEXAS June 9, 2022 Page 21 of 43 © 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC SUMMARY INTRODUCTION •FY 2022 Objectives: Focus on Revenue Adequacy –Operations and Capital Needs Fiscal Policy Compliance or Review Fairness in Rate Setting •Key Elements Included ̶Growth •Increases demand for services ̶Added Projects and Operational Expenses •Partially from Growth and Partially from Inflationary Pressures 2 Page 22 of 43 3© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC CAPITAL PLAN SUMMARY 3 Water CIP FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Updated $ 119,616,667 $ 26,775,000 $ 9,208,333 $ 1,925,000 $ 199,425,000 Previous 67,375,000 23,925,000 4,675,000 4,675,000 7,975,000 Variance $ 52,241,667 $ 2,850,000 $ 4,533,333 ($ 2,750,000)$ 191,450,000 Wastewater CIP FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Updated $ 82,191,666 $ 16,800,000 $ 250,983,333 $ 21,450,000 $ 19,090,000 Previous 62,095,000 38,005,000 2,805,000 22,605,000 2,805,000 Variance $ 20,096,666 ($ 21,205,000)$ 248,178,333 ($ 1,155,000)$ 16,285,000 Total FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Updated $ 201,808,332 $ 43,575,000 $ 260,191,667 $ 23,375,000 $ 218,515,000 Previous 129,470,000 61,930,000 7,480,000 27,280,000 10,780,000 Variance $ 72,338,332 ($ 18,355,000)$ 252,711,667 ($ 3,905,000)$ 207,735,000 Page 23 of 43 © 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC CAPITAL PLAN -TOP PROJECT CHANGES (IN MILLIONS) Water •Groundwater Supply from East ̶New in 2027 = $195.3 •Other New/Added Projects ̶Total = $ 50.5 •Increase to Existing ̶Total = $ 2.5 •Total Increase = $ 248.3 Wastewater •Pecan Branch WWTP Expansion ̶Additional Costs = $ 119.8 ̶New Total = $ 160.0 •New/Added Projects ̶Total = $ 76.6 •Other Increase to Existing ̶Total = $ 65.8 •Total Increase = $ 262.2 4 Page 24 of 43 5© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC DEBT PAYMENTS 5 Increases Due To: •Higher Interest Rates •Additional/Increased Capital Costs Page 25 of 43 6© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC GROWTH AND IMPACT FEES 6 Growth (LUEs)FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Water Updated 5,000 5,000 5,000 5,000 5,000 Previous 4,500 4,000 4,000 4,000 4,000 Variance 500 1,000 1,000 1,000 1,000 Wastewater Updated 3,000 3,000 2,500 2,500 2,500 Previous 2,500 2,500 2,500 2,000 2,000 Variance 500 500 0 500 500 Impact Fees ($/LUE)FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Water Updated $ 5,000 $ 6,000 $ 6,500 $ 7,000 $ 7,500 Previous 5,000 5,000 5,000 5,000 5,000 Variance $ 0 $ 1,000 $ 1,500 $ 2,000 $ 2,500 Wastewater Updated $ 3,115 $ 3,115 $ 3,115 $ 4,000 $ 4,000 Previous 3,115 3,115 3,115 3,115 3,115 Variance $ 0 $ 0 $ 0 $ 885 $ 885 Page 26 of 43 7© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC EXPENSES AND PROPOSED RATES EXCLUDES CAPITAL EXPENSES FROM BOND PROCEEDS OR IMPACT FEES 7 Total FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Updated 12.50%12.50%12.50%12.50%6.00% Previous 9.00%9.00%0.00%0.00%0.00% This includes rate design changes. Page 27 of 43 88© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE PLAN EFFECT ON MONTHLY BILLS 6,000 Gallon Residential Bill Impact ¾” Meter Size 8 Page 28 of 43 9© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL REGIONAL BILL COMPARISON Customer at 6,000 Gallons 9 Page 29 of 43 10© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL REGIONAL BILL COMPARISON Customer at 10,000 Gallons 10 Page 30 of 43 11© 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL REGIONAL BILL COMPARISON Customer at 25,000 Gallons 11 Page 31 of 43 © 2022 NEWGEN STRATEGIES AND SOLUTIONS, LLC NEXT STEPS •Receive Board Guidance Here •Council Meeting June 28 •Proposed Rate Action Timing ̶Adoption likely during budget process ̶Effective Date October 1, 2022 12 Page 32 of 43 THANK YOU FOR YOUR TIME MATTHEW B. GARRETT, MANAGING PARTNER972-675-7699MGARRETT@NEWGENSTRATEGIES.NET MEGAN KIRKLAND, SENIOR CONSULTANT972-432-6218MKIRKLAND@NEWGENSTRATEGIES.NET Page 33 of 43 City of Georgetown, Texas Water Utility Board June 9, 2022 S UB J E C T: P res entation and disc ussion on the Water/Was tewater Master P lan Update and proposed F Y2023 C apital Improvement P lan. -- Wes ley Wright, P.E., S ys tems Engineering Director IT E M S UMMARY: P res entation will be provided at the meeting. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/s km Page 34 of 43 City of Georgetown, Texas Water Utility Board June 9, 2022 S UB J E C T: R eview and possible action to approve the minutes from the April 14, 2022 and May 12, 2022 G eorgetown Water Utility Advisory Board Meetings.- S heila Mitc hell, Interim Board Liaison IT E M S UMMARY: Board to review and take action to approve the minutes from the April 14, 2022 and May 12, 2022 G eorgetown Water Utility Advis ory Board Meetings . F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S heila Mitchell, Interim Board Liais on AT TAC H ME N T S: Description Type GWUAB April 14 2022 DRAFT Minutes Backup Material GWUAB May 12 2022 DRAFT Minutes - Cancelled Backup Material Page 35 of 43 Page 1 of 3 Minutes of the Meeting for the Georgetown Water Utility Board of the City of Georgetown April 14, 2022 at 2:00 PM at West Side Service Center, 5501 Williams Dr., Georgetown, TX, 78633 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. AGENDA REVISED APRIL 11, 2022 TO CORRECT ITEM F CAPTION. Board Members Present: Scott Macmurdo, Chair; Tina Geiselbrecht, Secretary; Mike Morrison, Steve Fought, Councilmember Board Members Absent: Stuart Garner, Vice Chair Staff Members Present: Chelsea Solomon, Director of Water Utility; Wesley Wright, Systems Engineering Director; Laurie Brewer, Assistant City Manager; Mike Welch, Water and Wastewater Treatment Manager; Chris Pousson, CIP Manager; Chris Graham, Water Utilities Support Manager, Jeff DeLeon, Water Utility Maintenance Supervisor, Isaac Conde, Water Services Technical Specialist; Danielle Dutra, Public Works Administrative Assistant; Sheila Mitchell, Interim Board Liaison/Systems Engineering Administrative Assistant Visitors Present: Allen Woelke, CDM Smith Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Public Wishing to Address the Board – No one signed up to speak. B Called to Order - Scott Macmurdo, Board Chair – at 2:04PM C Introduction of Board Members, Staff and Visitors - Scott Macmurdo, Board Chair Introductions of board members present. D Updates from Water Utility Directors; Chelsea Solomon, Director of Water Utilities (Update will be provided at meeting) NOTE: Revision made to Directors Report (peak day production, page 11). Solomon reviewed report noting very few updates since board recently met a couple weeks ago. Some questions/discussion. Wright reviewed Engineering Project Updates included in packet as well as future projects for both water and wastewater. Some discussion. Solomon then discussed Impact Fees and a future committee to be established to meet and review the Water/Wastewater Impact Fees. Solomon reviewed what they are, regulated by Local Government Code, Chapter 395, how fees are designed, what they cover, etc., noting the committee will be charged with making a recommendation on fees and council will adopt fees. No further discussion. Page 36 of 43 Page 2 of 3 Regular Agenda E Review and possible action to approve the minutes from the March 10, 2022 and March 21, 2022 Georgetown Water Utility Advisory Board Meetings. – Sheila Mitchell, Interim Board Liaison No revisions or discussion. Motion by Morrison, seconded by Geiselbrecht to approve the minutes from the March 10, 2022 and March 21, 2022 Georgetown Water Utility Advisory Board Meetings. Approved 4-0-1 (Garner absent). F Consideration and possible recommendation to approve an agreement (22-0068-GC) with DPC Industries for the provision and delivery of 12.5% Sodium Hypochlorite (Bleach) for Water and Wastewater Treatment in an amount not to exceed $1,306,663.00 annually; additionally, to authorize the City Manager to execute renewals of the agreement for up to (4) four additional one-year terms. -- Michael D. Welch, Water and Wastewater Treatment Manager Welch reviewed details of the agreement. Macmurdo asked and Welch noted prior supplier declined to bid, based on some language/conditions in our contract; most likely due to market volatility. Morrison asked and Welch confirmed contract specifies renewals are included. Some discussion. Motion by Morrison, seconded by Geiselbrecht to approve an agreement (22-0068- GC) with DPC Industries for the provision and delivery of 12.5% Sodium Hypochlorite (Bleach) for Water and Wastewater Treatment in an amount not to exceed $1,306,663.00 annually; additionally, to authorize the City Manager to execute renewals of the agreement for up to (4) four additional one-year terms. Approved 4-0-1 (Garner absent). G Consideration and possible recommendation to purchase (3) three 125hp Hydromatic Submersible Pumps to replace existing submersibles located at Smith Branch Lift Station, from Austin Armature Works, LP, of Buda, Texas, in the amount of $169,260.00. -- Isaac Conde, Water Services Tech Specialist/Chelsea Solomon, Director of Water Utilities Conde presented item noting parts for existing pumps are obsolete due to age. Bid was received through BuyBoard contract. Macmurdo asked and Conde/DeLeon stated pumps would be retrofitted to fit. Morrison asked and DeLeon confirmed other vendors were sought however none provided the needed pumps to work with existing equipment. Motion by Geiselbrecht, seconded by Morrison to purchase (3) three 125hp Hydromatic Submersible Pumps to replace existing submersibles located at Smith Branch Lift Station, from Austin Armature Works, LP, of Buda, Texas, in the amount of $169,260.00. Approved 4-0-1 (Garner absent). H Consideration and possible recommendation to approve the Generator Maintenance agreement with Holt CAT/Holt Power Systems, of San Antonio, Texas, to perform Level three (3) service on all twenty-nine (29) utility owned generators, for an estimated cost of $75,530.52. -- Chelsea Solomon, PE- Water Utilities Director This item was pulled at start of meeting; may return to a future meeting. I Consideration and possible recommendation to approve a contract to Cunningham Constructors & Associates, Inc. of Georgetown Texas for the construction of the Southside Water Treatment Plant Ultrafiltration Membrane Improvements Project in the amount of $5,380,000.00. – Wesley Wright, P.E., Systems Engineering Director / Chris Pousson, CIP Manager Wright presented item as noted in packet. Cunningham Constructors has performed work for the city before; currently working on North Plant. No other bids received. Macmurdo asked and Wright noted no decisions to delay or hold off on major purchases due to current inflation levels, due to fast paced growth. Solomon noted due to supply chain delays, maintenance can’t be delayed due to any major breaks/down falls of equipment, you could run into 18 months before getting parts. Some questions/discussion; Woelke responded. No further discussion. Motion by Morrison, seconded by Page 37 of 43 Page 3 of 3 Geiselbrecht to approve a contract to Cunningham Constructors & Associates, Inc. of Georgetown Texas for the construction of the Southside Water Treatment Plant Ultrafiltration Membrane Improvements Project in the amount of $5,380,000.00. Approved 4-0-1 (Garner absent). Solomon gave update on Council’s recent workshop discussions on restructuring of Boards, job duties to focus more on rates, Capital Improvement Plans, Master Plans vs. routine operational expenses. Macmurdo asked and Solomon/Wright noted guidelines and changes to bylaw language, city charter, etc., will be coming forward in the future as Council works through this process. Adjournment Motion by Morrison, seconded by Geiselbrecht to adjourn. Adjourned at 2:56PM. __________________________ _____________________________ Scott Macmurdo – Board Chair Tina Geiselbrecht – Secretary _________________________________ Sheila K. Mitchell, Interim Water Board Liaison Page 38 of 43 Minutes of the Meeting of the Georgetown Water Utility Advisory Board of the City of Georgetown, Texas May 12, 2022 at 2:00PM at West Side Service Center, 5501 Williams Dr., Georgetown, TX 78633 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. This meeting was cancelled due to lack of action items. __________________________ _____________________________ Scott Macmurdo – Board Chair Tina Geiselbrecht – Secretary _________________________________ Sheila K. Mitchell, Interim Water Board Liaison Page 39 of 43 City of Georgetown, Texas Water Utility Board June 9, 2022 S UB J E C T: C onsideration and pos s ible rec ommendation to ratify an Emergenc y P urc hase for the C omplete R emoval and R eplacement of Lake P lant R aw Water P umps Motor C ontrol C enter at the North Lake Water Treatment P lant, from T. Morales C o Elec tric & C ontrols, Ltd., of F lorenc e, Texas , in the amount of $349,920.00. – Mic hael D. Welc h, Water and Wastewater Treatment Manager IT E M S UMMARY: In late April a s mall step-down transformer in the motor c ontrol c enter for the raw water pumps and variable s peed drives overheated. T his ultimately res ulted in an arc flash that severely damaged the main 4160 volt power bus and breaker to the Lake Treatment P lant R aw Water P umps . Beyond the known s erious damage, probable damage occ urred throughout the entire motor control center (MC C ). To mitigate future failure ris k of this critical infrastruc ture, and to achieve UI L rec ertific ation, the entire motor control center must be rebuilt and replac ed. S P E C IAL C O N S ID E R AT ION S : Management determined that the bes t pos s ible c ourse of ac tion was to proc eed on an emergenc y bas is with replacement of the MC C , employing the s ame c omponent manufacturer and installation c ontractor as the original equipment, respec tively, Eaton and T. Morales C o. S TAF F R E C O MME N D AT IO N: S taff recommends the award of the contrac t to T Morales . F IN AN C IAL IMPAC T: F unds for this expenditure will impact the O perations Budget – C os t C enter - Water Treatment, S pend C ategory - Water P lant Upgrade and a budget amendment may be reques ted. S UB MIT T E D B Y: Mike Welch, Water and Was tewater Treatment Manager/s km AT TAC H ME N T S: Description Type Eaton MV Gear North Lake Water Treatment Plant Backup Material T Morales Quote Backup Material Page 40 of 43 Eaton 4616 W. Howard Lane, Building 2 Suite 500 Austin, TX 78754 cell: 713 569-8232 Mr. Eldridge, Eaton was onsite to assist in the modifications and evaluation of the switchgear on April 26th, 2021 that was originally manufactured by Eaton in December of 2002. While it is not possible to determine the exact cause of the fault due to the nature of the damage, Eaton’s opinion is that the fault likely originated in the potential transformers or the potential transformer wiring. In Eaton’s opinion, the fault then propagated to the main phase bus which caused substantial damage to the main disconnect switch and fusing. Due to the extent of the damage and the 20-year age of the switchgear, Eaton recommends that the entire lineup be replaced to ensure the reliability of service. As with any major fault condition, additional damage could be present that could lead to additional outages or create a hazard to someone interfacing with the switchgear. As always, we are eager to help address any questions you may have on Eaton products and services. If there is anything we can do to help please don’t hesitate give me a call to discuss. Regards, Stephen Paul District Vice President Austin District Date May 16, 2022 To Randy Eldridge T. Morales Company Subject: City of Georgetown Raw Water Pump Station Reference Eaton/Cutler Hammer general order LUX00435 Page 41 of 43 Scope Revision 01 Proposal No. 2022500-22-02 Texas Electrical Contractor’s License # 17189 PO Box 859 601 South Patterson Florence, Texas 76527 Florence, Texas 76527 Phone: 254-793-4344 Page 1 of 2 Fax: 254-793-3044 Bid For: City of Georgetown Water Treatment Plant Raw Water Pump Station Existing 5Kv MV Switchgear SW-1 Replacement For the City of Georgetown Engineer: Eaton Engineering Services Addenda: N/A T. Morales Company is offers the following as our proposed scope of work for removal and replacement of the Existing Medium Voltage 5KKv – Switchgear located at the existing Water Treatment Plant Raw Water Pump Station Electric Building. As you are aware . T. Morales Company was called to an emergency service call Friday April 25th when the existing 5 Kv Main Switchgear feeding the existing VFDs that run the existing Raw Water Pumps No. 01, 02 & 03 failed during the storm. T. Morales Company engaged the emergency services of Eaton Engineering Services and in partnership with our field Service Manager determined the failure and developed a corrective temporary repair that allowed the three existing 5Kv Medium Voltage Raw Water VFD Driven pumps to continue to be utilized. After careful review of the existing Switchgear SW-1 damage by our Service Team and Eaton Engineering Services Group, it has been determined, and is our recommendation that the entire 5Kv Medium Voltage switchgear SW-1 line-up requires replacement due to the internal Arc-flash fault that occurred during the fault event. The proposal includes leasing and operating costs for a temporary 4,160 Volt Back up generator to run one of the existing 800 Hp Raw Water Pumps for approx.. 16 hours Clarifications & Sequence of Work: • Quotation includes all conduit with wiring, Medium Voltage Terminations, testing and commissioning, and switchgear as detailed below. • Pricing assumes that no damage to the existing Raw Water Pump VFD equipment or Cabling, if existing MV VFD equipment or cabling is damaged, this will be in addition to the quoted pricing. • Proposed scope of work includes the following leased support equipment and services: o Lease of a 1,000Kw 4,160V Trailer Mounted Generator w/temporary power conductors o Cost of Fuel for approx. 16 hours o Set-up and Take Down of Temporary Generator Equipment and Cabling between Generator and qty 1 Existing Raw Water Pump VFD. o Lease of a 5,000Lb Rated Mini Telehandler Reach Fork Lift o Lease of a 60Kw 480V Trailer Mounted Generator w/Temporary Power Conductors o Cost of Fuel for approx.. 16 hours • Proposal Includes Temporary wiring of Qty 1 Existing Raw Water VFD to 4,160V Temporary Generator to be run in Hand during shut-down-Replacement and Cut-over • Proposal Includes Temporary wiring from 60Kw Trailer Mounted 480 Volt Generator to existing 480 Volt Panel to provide AC, lighting and Power to Electric Building During Switchgear SW-1 Replacement • Proposal includes disconnect of existing 5kv Feeders, clean smoke damage and Bag Existing Terminations • Proposal Includes Demo of Existing 5Kv Main Switchgear SW-1 • Proposal Includes installation of the new Eaton 5Kv Main Switchgear SW-1 • Proposal Includes Meg Testing of Existing MV Terminations and Conductors to verify condition of existing feeders and terminations. • Proposal Includes termination of Existing 5Kv Medium Voltage Load Terminations onto new Eaton Medium Voltage Load interrupter sections • Proposal Includes termination of Existing 5Kv Medium Voltage Line Terminations onto new Eaton Medium Voltage Primary Section Load interrupter Main sections • Proposal Includes start-up and commissioning of new Eaton Primary and secondary 5Kv Switchgear Equipment by Team T. Morales & Eaton Engineering Services. • Proposal Includes Start-up of existing qty (2) Raw Water VFDs fed from new Primary Eaton 5Kv Main Switchgear SW-1. • Proposal includes disconnect of Qty 1 existing Raw Water Pump VFD temporarily fed from Temporary 5Kv Generator. • Proposal Includes Start-up of existing qty (1) Raw Water VFDs fed from Temp Generator to new Primary Eaton 5Kv Main Switchgear SW-1. • Eaton has indicated that the manufacturing duration of the new Switchgear SW-1 is approx. 25 weeks after release of equipment into production but feels that manufacturing duration can be improved upon due to the urgency of the replacement pending the availability of material and equipment Page 42 of 43 Scope Revision 01 Proposal No. 2022500-22-02 Texas Electrical Contractor’s License # 17189 PO Box 859 601 South Patterson Florence, Texas 76527 Florence, Texas 76527 Phone: 254-793-4344 Page 2 of 2 Fax: 254-793-3044 Electrical Equipment And Services Included: Lot - Eaton Medium Voltage 5Kv - 4 Section Ampgard N 1, 4160 Volt, 60 Hertz – 3 Phase 1200 amp Main Bus Main Switchgear SW-1 Lot - Eaton Engineer Services Start-Up Testing and Commissioning Lot - 1,000Kw 4160 Volt Temporary Generator & Fuel for Temporary Feed of Existing MV Raw Water Pump VFD to be run in hand during replacement of Existing Switchgear SW-1 Lot - 60Kw 480 Volt Temporary Generator & Fuel to feed Existing Panel that feeds Building AC and Lighting during replacement of Existing Switchgear SW-1 Lot - Demo and Removal of Existing Cutler Hammer Switchgear SW-1 Equipment Lot - Disconnect Qty 1 Raw Water VFD feed from Temporary 4,160 volt Temporary Generator and Re-Terminate to Existing Switchgear SW-1 Feeder and Re-Energize and Verify stable Power Transition Lot - Siemens Field Service to Verify Raw Water VFD Operational Ready Prior to Bringing Back into Service Lot - Disconnect Temporary 480 volt feed from Existing MCC and cut over to normal power feeder from new Eaton Switchgear SW-1 Morales Company will install, terminate, and startup the above electrical equipment. All specified submittals, wiring diagrams, as- builts, and O&M manuals are included. Morales Company backs the entire installation with our standard one-year warranty. Items Excluded: • Sales Tax and Bonds!! • See clarifications above. • New/Relocation of OH Power Lines • Electrical Permit Fees • Aerial Distribution Costs if required • Primary Transformer TX-7 • Replacement of Existing Secondary Cabling from Existing Utility Transformer TX-7 to New Eaton Switchgear SW-1 • Replacement of Medium Voltage Feeders from New Eaton Switchgear SW-1 to Existing Raw Water Pump VFDs No. 1, 2 & 3 • Replacement of Existing Medium Voltage feeders from new Eaton Switchgear SW-1 to Transformer Feeding Power Panel PP-3 • Heat tracing and/or piping insulation if any • Cost for electricity used on the project. • Utility/Telephone company connection fees/charges (either permanent or temporary). • Final site preparation (topsoil), re-vegetation, and erosion control. • Installation of in-line piping devices, or any process piping taps. • Roof flashings for the lightning protection system leads by the roofing contractor. • Any Equipment or instruments or devices not specifically included above. Pricing: Replace Existing Switchgear SW-1…..…….....……………………………………..……………….$ 299,300.00 Furnish and install electrical. Provide 800Kw to 1,000Kw 4,160V Generator & Fuel for Shut Down to Feed Qty RW VFD…..$ 29,500.00 Provide 60Kw 4800V Generator & Fuel for Shut Down to Feed Existing Bldg Power & AC…...$ 3,700.00 Provide Siemens VFD Tech on Site for Existing VFD Re-Start Commissioning.…………………$ 9,500.00 Payment & Performance Bond………………………………………………………………………..$ 7,920.00 Total Price………………………………………………………………………………………………$ 349,920.00 Please note that performance and payment bond costs for the subcontract are not included in the quoted price but is available if required by the customer. Bonding can be calculated at the State of Texas standard bond rates. I can be reached at the office (254-793-4344) or mobile at (512-415-9121) if you may have any further questions regarding this proposal. Sincerely; T. Morales Company Randy M Eldridge, COO T. Morales Company Electric & Controls, Ltd ME: 4395 TDLR No. 17189 Page 43 of 43