HomeMy WebLinkAboutAgenda_GWUAB_07.14.2022Notice of Meeting for the Georgetown Water Utility B oard of the City of Georgetown July 14, 2022 at 2:00 P M at Westside Serv ice Center, 5501 Williams Dr., Georgetown, T X, 78633 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B Introduc tion of Board Members, S taff Members and Vis itors - S c ott Macmurdo, Board C hair C P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the counter at the entranc e to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak, and present it to the S taff Liaison, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. P lease s end comments to G W UAB Interim Board Liais on, at sheila.mitchell@georgetown.org D Updates from Water Utility Direc tors; C hels ea S olomon, Director of Water Utilities - any updates will be highlighted at the meeting. T he Direc tors' R eport (attached); no report from F inanc e will be pres ented at this meeting. Regular Agenda E R eview and pos s ible ac tion to approve the minutes from the June 9, 2022 G eorgetown Water Utility Advis ory Board Meetings .- S heila Mitchell, Interim Board Liais on F C ons ideration and possible recommendation to purchas e and replac e (5) five 12” 81-02 C la Valves with Tubing and F ittings currently in use at Lake P lant High S ervic e P ump S tation, from P restige Worldwide Technologies of Mt. P leas ant, Texas , in the amount of $130,200.00. -- Isaac C onde, Water S ervices Tec h S pec ialis t/C helsea S olomon, Water Utility Director G C ons ideration and pos s ible recommend ation to award a c o ntract to Landmark S tructures I, L.P. fo r the Page 1 of 43 c onstruc tion of the Hoover 2 millio n gallo n elevated s torage tank and the P arks ide 1.5 millio n gallon elevated sto rage tank P ro jects fo r the base bid in the amo unt of $10,374,000 – Wes ley Wright, P.E., S ys tems Engineering Director/C hris P ous s on, C I P Manager. H C ons ideration and possible recommendation to award Tas k O rder DEI-22-002 to Dunham Engineering of C ollege S tation, Texas for welding, steel and c oating inspec tions for the Hoover elevated s torage tank and the P arkside elevated storage tank projects in the amount of $101,250.00 – Wesley Wright, P.E., S ystems Engineering Direc tor/C hris P ousson, C I P Manager. Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 43 City of Georgetown, Texas Water Utility Board July 14, 2022 S UB J E C T: Updates from Water Utility Directors ; C helsea S olomon, Direc tor of Water Utilities - any updates will be highlighted at the meeting. T he Directors ' R eport (attac hed); no report from F inance will be presented at this meeting. IT E M S UMMARY: Water Utility Direc tors give updates on highlighted areas. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: C helsea S olomon, Water Utilities Direc tor AT TAC H ME N T S: Description Type July 14, 2022 Directors ' Report Pres entation Page 3 of 43 Directors’ Report July 14, 2022 City of GeorgetownPage 4 of 43 Customer Service and Billing – Water Services Page 5 of 43 33 •Water Service Customer Account Breakdown: **work order initiated for meter investigation after second consecutive month** •Water Billing Collection: •Advanced Metering Infrastructure (AMI): 67%Usage transmitted automatically •Automated Meter Reading (AMR): 33%Usage collected via “drive by” system Customer Statistics -Water Water Customers May-2022 Jun-2022 Estimations* Residential 47,414 47,759 Non-Residential 6,227 6,237 Total Customers 53,641 53,996 2,470 Average Water Bill Jun-2021 Jun-2022 Residential $51.44 $78.39 All Customers $61.31 $92.29 Page 6 of 43 44 Aged Receivables Report -Water Compared to Previous Month Water Prior Month Variance 31 –60 Days $41,346.05 $41,346.05 ($36,471.87) 61 –90 Days $19,805.75 $19,805.75 ($6,427.48) 91 –120 Days $14,834.69 $14,834.69 $19.50 120 –365 Days $29,333.42 $29,333.42 ($46,895.28) > 365 Days $3,057.85 $3,057.85 ($211,595.38) Total $108,377.76 $108,377.76 ($301,370.51) Customer Counts 1147 1147 (1488) Water Jun-22 Prior Month Variance 31 –60 Days $62,586.47 $46,361.94 $16,224.53 61 –90 Days $19,958.17 $22,018.33 ($2,060.16) 91 –120 Days $17,992.17 $43,661.98 ($25,669.81) 120 –365 Days $52,258.21 $26,503.29 $25,754.92 > 365 Days $29,717.22 $19,492.28 $10,224.94 Total $182,512.24 $158,037.82 $24,474.42 Customer Counts 1867 1812 55 Page 7 of 43 55 •Sewer Service Customer Account Breakdown: Customer Statistics -Sewer Average Sewer Bill Jun-2021 Jun-2022 Residential $37.55 $37.40 All Customers $44.03 $44.52 Sewer Customers May-2022 Jun-2022 Residential 30,430 30,600 Residential Jonah SUD Billing 2,041 2,069 Non-Residential 3,414 3,400 Non-Residential Jonah SUD Billing 6 6 Total Customers 35,891 36,075 Page 8 of 43 66 Aged Receivables Report -Sewer Compared to Previous Month Sewer Jun-22 Prior Month Variance 31 –60 Days $15,817.70 $13,142.44 $2,675.26 61 –90 Days $5,830.75 $4,994.72 $836.03 91 –120 Days $4,181.17 $4,572.02 ($390.85) 120 –365 Days $19,975.36 $19,958.83 $16.53 > 365 Days $10,522.70 $7,988.80 $2,533.90 Total $56,327.68 $50,656.81 $5,670.87 Customer Counts 1119 1022 97 Page 9 of 43 77 Collection Agency Monthly Review City of Georgetown Month Accounts Assigned Assigned Amount Assign Average Bal Current Collected Collected ToDate Fee Paid to Collection Agency Liquidity Jun-22 87 $58,725.50 $675.01 $181.44 $181.44 0.3% May-22 216 $64,610.98 $299.12 $1,117.79 $1,612.03 1370.94 2.5% Apr-22 59 $20,342.43 $344.79 $0.00 $1429.88 $1542.12 7.0% Mar-22 75 $25,424.37 $338.99 $306.46 $3,801.85 $31,362.07 15.0% Feb-22 249 $96,830.86 $388.88 $27.00 $11,974.39 $2,167.60 12.4% Jan-22 0 $0.00 $0.00 $0.00 $0.00 $1476.78 0.0% Dec-21 104 $95,028.38 $913.73 $0.00 $66,134.14 $900.16 69.6% Nov-21 48 $16,358.98 $340.81 $0.00 $1,489.58 $855.10 9.1% Oct-21 123 $39,594.42 $321.91 $445.98 $10,475.16 $1,916.84 26.5% Sep-21 131 $44,705.08 $341.26 $0.00 $8,028.43 $1,841.48 18.0% Aug-21 52 $19,337.56 $371.88 $88.08 $1,503.70 $2,750.86 7.8% Jul-21 327 $165,161.34 $505.08 $85.00 $38,220.53 $4,661.59 23.1% Jun-21 0 $0.00 $0.00 $0.00 $0.00 $5469.96 0.0% May-21 2467 $1,391,124.99 $563.89 $263.17 $141,201.26 $290.16 10.2% 0 $0.00 $0.00 $0.00 $0.00 0.0% Total 3851 $2,037,244.89 $517.33 $2,514.92 $286,052.39 $56,605.66 14.0% Page 10 of 43 88 •Residential –Water •Residential –Sewer Customer Rates Rates –Effective 1-1-2021 Base Charge (3/4” meter)$24.50 / $29.45 Volumetric Charges: 0 –7 kgal $1.85 7,001 -15 kgal $2.75 15,001 –25 kgal $4.80 25,001 +$8.40 Rates –Effective 1-1-2021 Fixed Charge $34.85 / $40.10 Page 11 of 43 Operations Page 12 of 43 1111 Operating Statistics May 2022 •Water System (MGD) •Rated Capacity /Available Capacity 47 / 46 mgd •Average Annual Production (YTD)22.69 mgd •Peak Day Production 2022 45.68 (99%) •2021 Peak 38.42 (90%) •2020 Peak 42.87 (97%) •2019 Peak 41.70 (94%) •Wastewater System (MGD) •Rate Capacity 8.5 •Average Annual Production (YTD)5.77 •Average Production 6.15 •Average Reuse 2.33 •Total Treatment for Year 853.7 million gallons Page 13 of 43 12 Page 14 of 43 1313 Basin Triggers (Stillhouse pump station to lake Georgetown 783 msl (new -on) 785 msl (new -off) Current Status –ON Stage 1 Belton 88%-4.4 Stillhouse 88%-4.6 Georgetown 72%-8.8 Page 15 of 43 1414 Page 16 of 43 Engineering Page 17 of 43 16 Design Wastewater •Cimarron Hills WWTP Expansion •CDM Smith Task Order approved October. Cost estimates have increased dramatically. Considering alternative lift station pump over to South San Gabriel Interceptor. Finalizing agreement update with Developer. •Berry Creek Interceptor (BC LS to PB WWTP) •Easement appraisals finalizing, acquisition support ongoing. 13 parcels total –1 outstanding. •San Gabriel Interceptor (SH29/SWU to PB WWTP) •Design on hold pending Wastewater Master Plan update and confirmation of line size, service area, and routing. •San Gabriel and Dove Springs WWTP rehab •Under design for major rehab of aging treatment plants. Ongoing coordination with Operations. Anticipate bid this Fall. Design Water •Shell Road Waterline •On hold pending BCI wastewater, expected late 2022 bid. •Round Rock West and Hoover Pump Station, EST, & Linework •Currently under design pump site and easements. Tanks ready bid 7/6/2022. •Southside WTP Rehab •Pilot study completed, foundation and roof/tank repair complete, facility online for summer peak. •Plant Rehab bid awarded, awaiting end of summer peak to start construction. Capital Improvement Projects (CIP) Page 18 of 43 17 Capital Improvement Projects (CIP) Construction Wastewater •Aside from standard EARZ WW line rehab, no major WW projects currently under construction. Construction Water •Northlake Pump Station and Treatment Plant Expansion •South Lake Water Treatment Plant •44mgd plant. Contract Awarded to PLW in March •Camera coming soon Page 19 of 43 18 Questions? Page 20 of 43 City of Georgetown, Texas Water Utility Board July 14, 2022 S UB J E C T: R eview and possible action to approve the minutes from the June 9, 2022 G eorgetown Water Utility Advisory Board Meetings.- S heila Mitc hell, Interim Board Liaison IT E M S UMMARY: Board to review and take action to approve the minutes from the June 9, 2022 G eorgetown Water Utility Advisory Board Meetings. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S heila Mitchell, Interim Board Liais on AT TAC H ME N T S: Description Type GWUAB June 9, 2022 DRAFT Minutes Backup Material Page 21 of 43 Minutes of the Meeting for the Georgetown Water Utility Board of the City of Georgetown June 9, 2022 at 2:00 PM at Westside Service Center, 5501 Williams Dr., Georgetown, TX, 78633 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Board Members Present: Scott Macmurdo, Chair; Tina Geiselbrecht, Secretary; Mike Morrison, Stuart Garner, Vice Chair Board Members Absent: Ron Garland, Councilmember Staff Members Present: Chelsea Solomon, Director of Water Utility; Wesley Wright, Systems Engineering Director; Nick Woolery, Assistant City Manager; Mike Welch, Water and Wastewater Treatment Manager; Chris Pousson, CIP Manager; Chris Graham, Water Utilities Support Manager, Aly Van Dyke, Communications and Public Engagement Director; Tiffany Diaz, Regulatory and Conservation Manager; Nathan Parras, Assistant Finance Director; Mallory Tallas, Marketing Program Coordinator; Danielle Dutra, Public Works Administrative Assistant; Tina Hayward, Water Utility Administrative Assistant; Sheila Mitchell, Interim Board Liaison/Systems Engineering Administrative Assistant Visitors Present: Matthew Garrett/NewGen Strategies; Lucia Murguia/Pacheco Koch, Westwood, Jim Clarno (citizen) Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order – Called to order by Chair Macmurdo at 2:02PM B Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the counter at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. Please send comments to GWUAB Interim Board Liaison, at sheila.mitchell@georgetown.org - No one signed up to speak at the meeting. C Updates from Water Utility Directors; Chelsea Solomon, Director of Water Utilities - any updates will be highlighted at the meeting. The Directors report (attached), FY2022 2nd Quarter Combined Report from Page 22 of 43 Finance (Finance report presented at meeting). Solomon reviewed report included in packet. Some questions/discussion. Wright presented Engineering update and Pousson provided project updates. Some questions/discussion, specifically regarding South Lake Water Treatment Plant construction progress and timeline; Pousson stated Phase 1 is scheduled to be online by June 2025. Parras provided 2nd Quarter Finance Water Fund update. Parras noted a copy of the report will be sent to the board following the meeting. No further discussion. D Presentation and discussion on the Water/Wastewater Rate cost of service study updates. -- Chelsea Solomon, P.E., Water Utility Director Matthew Garrett of NewGen Strategies, reminded board of prior discussions/presentations. He reviewed Water/Wastewater Rate cost of service study presentation, included in packet. Some questions and Wright responded increases in costs are due to unanticipated growth, inflation, expediting treatment plant maintenance, expansion, and new plant construction. Garrett continued presentation. Some discussion/questions regarding wastewater. Garrett reviewed recommendations for rate increases across tiers; all details included in packet. Some additional questions/discussion regarding factors for increased costs, including maintenance, construction, cost increases for chemicals, combined with population growth. Woolery/Wright responded these are best projections based on today’s growth as well as the maintenance and construction of new facilities. Garrett further reviewed study and was seeking feedback from board for staff to carry to Council at June 28th meeting, with proposal to adopt during budget process and a proposed effective date of October 1, 2022. Discussion by board regarding high usage of water use for irrigation during summer months, percentage increases, encouraging conservation, educating citizens, using notifications, utilization of the rebate program, etc. Solomon noted board’s comments/concerns will be shared with Council. No further discussion. E Presentation and discussion on the Water/Wastewater Master Plan Update and proposed FY2023 Capital Improvement Plan. -- Wesley Wright, P.E., Systems Engineering Director Wright reviewed presentation included in packet, noting some revisions to dates will be made and revised report will be sent out to board following meeting. Wright discussed update on future Impact Fee committee; with future restructure of boards, there is a possibility of the Committee going under Planning & Zoning Board (P&Z), instead of Water Board. Should that occur, Wright will update Water board and keep them in the loop with information. Wright noted a final draft of Master Plan will be shared with the board in the upcoming weeks. Garrett and Parras departed at 3:35PM Wright continued with review of the Water, Wastewater Master Plan and Capital Improvement Plan (CIP). Some questions/discussion. Wright noted and Solomon confirmed the board will discuss rates every year. Wright noted this presentation will be taken to Council Workshop on June 28. All final data will be carried to Council through the budget process. Wright noted several projects will come back to the board in the future months. Morrison asked and Wright noted the final Master Plan/CIP Plan will be compiled in the coming weeks. Regular Agenda F Review and possible action to approve the minutes from the April 14, 2022 and May 12, 2022 Georgetown Water Utility Advisory Board Meetings. – Sheila Mitchell, Interim Board Liaison No discussion. Motion by Morrison, seconded by Geiselbrecht to approve the minutes from the April 14, 2022. Approved 4-0-1 (Garland absent). Motion by Morrison, seconded by Geiselbrecht to approve the minutes from the May 12, 2022 Georgetown Water Utility Advisory Board Meetings. Approved 4-0-1 (Garland absent) G Consideration and possible recommendation to ratify an Emergency Purchase for the Complete Removal and Replacement of Lake Plant Raw Water Pumps Motor Control Center at the North Lake Water Treatment Plant, from T. Morales Co Electric & Controls, Ltd., of Florence, Texas, in the amount of $349,920.00. - Michael D. Welch, Water and Wastewater Treatment Manager Page 23 of 43 Welch presented caption for item and provided photos of equipment. Solomon explained chain of events causing a fire/incident at North Lake Water Treatment Plant on April 25th; emergency temporary repairs were made to bring the plant back online. Final repairs need to be made to the equipment. Solomon noted a claim has been made with Texas Municipal League (TML). Solomon also noted possible future costs will be incurred to replace the legacy equipment with modern equipment. Welch provided additional details on equipment. Morrison asked/Welch responded about lifetime of equipment. Solomon noted this item is for emergency repair at this time until future assessment of total equipment can be determined for replacement with new equipment. Macmurdo asked/Solomon spoke on lessons learned during the event. Macmurdo asked and Solomon explained the various communication methods used to send system wide notices to customers; will be working on additional methods of communication. No further discussion. Motion by Geiselbrecht, seconded by Morrison to ratify an Emergency Purchase for the Complete Removal and Replacement of Lake Plant Raw Water Pumps Motor Control Center at the North Lake Water Treatment Plant, from T. Morales Co Electric & Controls, Ltd., of Florence, Texas, in the amount of $349,920.00. Approved 4-0-1 (Garland absent) Solomon announced retirement of Welch, this being his last Water Board meeting. After being in the industry for 47 years; 44 in Texas, we appreciate all he has done for the city, are sad to see him go and wish him well. Board congratulated and thanked Welch for his service. Solomon also introduced their new Administrative Assistant, Tina Hayward, joining the Water Utility. Hayward will provide support to the Utility and begin duties of Water Board Liaison for future meetings. In addition, she introduced Mallory Tallas, new Marketing Program Coordinator for the Communications Department, who will be working closely with the Water Utility. Adjournment Motion by Garner, seconded by Morrison to adjourn meeting. Adjourned at 4:21PM __________________________ _____________________________ Scott Macmurdo – Board Chair Tina Geiselbrecht – Secretary _________________________________ Sheila K. Mitchell, Interim Water Board Liaison Page 24 of 43 City of Georgetown, Texas Water Utility Board July 14, 2022 S UB J E C T: C onsideration and pos s ible rec ommendation to purc hase and replace (5) five 12” 81-02 C la Valves with Tubing and F ittings c urrently in us e at Lake P lant High S ervice P ump S tation, from P res tige Worldwide Tec hnologies of Mt. P leasant, Texas, in the amount of $130,200.00. -- Is aac C onde, Water S ervic es Tech S pecialist/C hels ea S olomon, Water Utility Direc tor IT E M S UMMARY: Approval will allow P res tige Worldwide Tec hnologies to replace out of date s lanted c hec k valves to updated valves with minimal parts required for any future repair. Many of the c hec k valves within the s ystem at pump stations are being standardized to no s lam c hec k valves , res ulting in the need for less maintenance and les s damage to pumps and mains . T he exis ting valves c urrently in us e at Lake P lant High S ervic e P ump S tation were ins talled during the c onstruc tion of the Lake P lant facility in 1986, making the valves 36 years old and at the end of their useful lifespan. Additionally, there are no longer repair parts available for these valves , and the valves are c urrently experienc ing operational problems whic h is c ausing the pumps to fault regularly. Due to s upply c hain issues and risk avoidanc e, we would like to replac e these valves with updated equipment. Upgrading the valves will require minimal downtime of pump capac ity. T his is a sole s ourc e purchas e. S TAF F R E C OMME N D AT ION: S taff rec ommends approval of the purc hase and replacement of (5) five 12” 81-02 C la Valves with Tubing and F ittings to replace the exis ting s lanted c hec k valves c urrently in us e at Lake P lant High S ervice P ump S tation, from P res tige Worldwide Tec hnologies of Mt. P leasant, T X in the amount of $130,200.00. F IN AN C IAL IMPAC T: F unds shall be pulled from C ost C enter C C 0528 (C apital - C onstruc tion): $21,500 per valve, for a total cost of $107,500.00 for (5) five 12” 81-02 Cla Valves with T ubing and F ittings R eplac ement labor and materials for a total c os t of $22,700.00 Total C os t to purc hase and replace = $130,200.00 S UB MIT T E D B Y: Isaac C onde, Water S ervices Tec h S pecialist/tlh AT TAC H ME N T S: Description Type Pres tige Worldwide Technologies - Lake Plant Valves Es timate Backup Material Sole Source Letter - Lake Plant Valves Backup Material Page 25 of 43 Prestige Worldwide Technologies LLC P.O.BOX 1738 Mount Pleasant, TX 75456 US brianna@prestigewwt.com ADDRESS ERNEST VIDAURE City of Georgetown 113 E 8TH STREET GEORGETOWN, TX 78626 Estimate 1424 DATE 05/18/2022 EXPIRATION DATE 05/31/2022 SALES REP Ryan Agnew DESCRIPTION ITEM QTY RATE AMOUNT 12" 81-02 W/ SST Tubing and Fittings Materials 5 21,500.00 107,500.00 12" Bolt Kits and Gaskets Materials 10 200.00 2,000.00 Labor to Install Labor 2 6 2,400.00 14,400.00 Two Days Travel TRAVEL AND MILEAGE 2 2,400.00 4,800.00 Crane Truck, per diem, Mobilization Mobilization and Crane Truck 1 1,500.00 1,500.00 Thank you for your business.SUBTOTAL 130,200.00 TAX 0.00 TOTAL $130,200.00 Accepted By Accepted Date Page 26 of 43 Page 27 of 43 City of Georgetown, Texas Water Utility Board July 14, 2022 S UB J E C T: C onsideration and p o s s ib le recommend ation to award a contrac t to Landmark S tructures I, L.P. for the cons truction o f the Hoover 2 million gallon elevated s torage tank and the P arkside 1.5 millio n gallon elevated s torage tank P rojec ts fo r the b as e b id in the amo unt of $10,374,000 – Wes ley Wright, P.E., S ystems Engineering Direc tor/C hris P ousson, C I P Manager. IT E M S UMMARY: T he projec t includ es the d es ign, c o nstruc tion, furnishing and ins talling all lab o r and materials req uired for the P arks id e 1.5 million gallo n Elevated S to rage Tank and the Hoover 2.0 million gallon Elevated S torage Tank at the Hoover S ite. T hes e projec ts are inc luded in the C apital I mp ro vement P lan (C I P ) and Mas ter P lans and are bud geted in the c urrent C I P Bud get. T he Hoover ES T is needed to meet the T C EQ requirements for s torage c apacity as the area d evelops with ad d itional connec tions . T he P arks id e E S T is needed in c o njunc tion with an agreement in plac e with the C ity of R o und R oc k to purc has e treated water to sup p lement the C O G water s ystem during p eak demand while the S o uthlake W T P is c ons truc ted and brought into service. T here will be future p ro jects c oming fo rward fo r ad d itional line work and pump s tatio ns that are inc luded in the C I P and Master P lans . T hos e are under design and will be brought forward at later dates. T hes e p ro jects were p revious ly advertis ed and bid in July 2021. At that time, due to the current atmos phere for material availability and cos t, in hopes that inflatio nary markets would sub s id e, it was d etermined to be in the C ity of G eorgetown’s bes t interest to rejec t all b id s . T his also allowed time for the update to the water master p lan to incorporate antic ip ated additio nal develo p ment dens ity. T his up d ate to the master plan s howed a need fo r the Ho o ver elevated sto rage tank to be inc reas ed fro m 1 million gallons to 2 million gallons to s up p o rt future gro wth and demand . In res p o ns e to that update, we revis ed the plans and placed it bac k out fo r b id . In July 2021, the low q ualified bid came in at $2.92 per gallon, the lo w qualified bid received on July 6th, 2022, came in at $2.96 per gallon. T his p ro ject was p ublic ly advertis ed o n June 1, 2022, and June 8, 2022 in the Williams o n C ounty S un. T hrough C DM S mith, plans and s pec ific atio ns for the projec t we provid ed to eight (8) interes ted parties . O n July 6, 2022, we rec eived three (3) competitive b id s . T he lo w q ualified bidder fo r the projec t was Landmark S truc tures with a total base bid of $10,374,000. Landmark S truc tures have succ es s fully c o mp leted s everal projec ts o f this sc o p e and s ize for the C ity of G eorgetown with the most rec ent projec ts being the Braun ES T and the C edar Breaks ES T. Landmark S tructures have als o s ucc es s fully completed projec ts for other cities in the C entral Texas regio n. C DM S mith have reviewed Land mark S tructures qualificatio ns and exp erienc e and have fo und they have met all requirements to s uc cessfully complete these projects . S TAF F R E C O MME N D AT IO N: C DM S mith and staff rec ommend awarding a c ontract to Landmark S tructures I, L.P. for the cons truction of the Hoover 2 million gallon elevated s torage tank and the P arkside 1.5-million-gallon Page 28 of 43 elevated storage tanks for the bas e bid in the amount of $10,374,000 T he indus try s tandard fo r c o nstruc tion of tanks of this s ize is 500 days . An alternative b id was proposed that wo uld exp ed ite c o mp letion o f the Ho o ver (only) tank b y the S ummer o f 2023. Due to the expec ted completion of the afo rementio ned future p ro jec ts (assoc iated line work and p ump s tation) AF T ER S ummer 2023, there is minimal s ys tem b enefit to bringing Ho o ver o nline early. T herefo re, s taff is not recommending award o f the ad d alternate. Bo th tanks will be c ompleted and availab le for us e b y the S ummer of 2024. F IN AN C IAL IMPAC T: F unds fo r these expend itures are bud gets in the Water C I P F und. Bo th projec ts are inc luded in the c urrent impact fee and have been incorporated into the rec ent utility rate s tudy. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/C hris P ousson, C I P Manager. AT TAC H ME N T S: Description Type Letter of Recommendation / Bid Tab Backup Material Page 29 of 43 9430 Research Boulevard Building 1, Suite 200 Austin, Texas 78759 Tel: (512) 346-1100 Fax: (512) 345-1483 July 6, 2022 Mr. Pousson City of Georgetown 300 Industrial Avenue Georgetown, TX 78626 RE: Hoover 2.0 MG and Parkside 1.5 MG Elevated Storage Tanks Project No. PRJ000152 and PRJ000160 Recommendation of Award Dear Mr. Pousson: The Hoover 2.0 MG and Parkside 1.5 MG Elevated Storage Tank projects was advertised for public bids on June 1 and June 8, 2022 in the Williamson County Sun. Through our office, we provided plans and specifications to eight (8) interested parties, including general contractors and plan rooms. On July 6, at 2 p.m. bids were received at the Purchasing Department for the construction of the Hoover 2.0 MG and Parkside 1.5 MG Elevated Storage Tank projects and then opened and publicly read aloud. Out of the 4 general contractors that requested plans and specifications, 3 bids were received. The names of the bidders and total base bid amounts are summarized below. 1. Caldwell Tanks, Inc. Hoover 2.0 MG EST (Bid Items 1-8) = $6,221,000.00 Parkside 1.5 MG EST (Items 9-16) = $5,301,000.00 Additive Bid Alternate No. 1 = Not Provided Total = $11,522,000.00 2. CB&I Storage Tank Solutions Hoover 2.0 MG EST (Items 1-8) = $6,196,000.00 Parkside 1.5 MG EST (Items 9-16) = $5,209,515.00 Additive Bid Alternate No. 1 = Not Provided Total = $11,405,515.00 3. Landmark Structures I, L.P. Hoover 2.0 MG EST (Items 1-8) = $5,451,900.00 Parkside 1.5 MG EST (Items 9-16) = $4,922,100.00 Additive Bid Alternate No. 1 = $150,000.00 Total = $10,374,000.00 Total with Additive Bid Alternate No. 1 = $10,524,000.00 A bid tabulation of all the bid items is attached. The low bidder on the project based on the total base bid, is Landmark, Fort Worth, Texas (Landmark Structures). Only Landmark provided a bid for Additive Bid Alternate No. 1 of $150,000. The Bid Alternate requires the 2.0 MG Hoover EST to reach final completion by 06/15/2023. If not included, both tanks are required to reach final completion by 03/01/2024. Page 30 of 43 Mr. Chris Pousson July 6, 2022 Page 2 The engineer’s estimate for the project was $12.4 million. Enclosed in the bid package, each of the bidders submitted a Statement of Bidder’s Experience (Section 00400). We have reviewed the information provided by Landmark Structures, and we believe that they have the qualifications, experience, personnel and equipment to complete this project. Landmark Structures has recently constructed at least ten (10) elevated storage tank projects, including the City of Georgetown Braun EST, Rabbit Hill EST, and Cedar Breaks EST. The City of Georgetown EST’s were successfully completed construction projects. We recommend that the City of Georgetown award the Hoover 2.0 MG and Parkside 1.5 MG Elevated Storage Tanks contract in the amount of $10,374,000.00 (total base bid amount) to Landmark Structures I, L.P. Sincerely, Allen D. Woelke, P.E., BCEE CDM Smith Inc. TBPE Firm Registration No. F-3043 ATTACHMENT ENCLOSED cc: Wesley Wright, P.E. / City of Georgetown David Herzog / City of Georgetown Mariel Sturm, P.E. / CDM Smith Page 31 of 43 CITY OF GEORGETOWN 2.0 MG HOOVER EST / 1.5 MG PARKSIDE EST BID TABULATION July 6, 2022 Bidders Landmark Structures CB&I Storage Tank Solutions Caldwell Tanks Acknowledged Addenda Provided Bid Security (5%) Provided Information for Section 00400 Total Base Bid Amount 10,374,000.00$ 11,405,515.00$ 11,522,000.00$ Page 32 of 43 CITY OF GEORGETOWN 2.0 MG HOOVER EST / 1.5 MG PARKSIDE EST BID TABULATION Bidders Acknowledged all Addenda Provide Bid Security (5%) Provide Information for Section 00400 BASE BID AMOUNT - HOOVER 2.0 MG EST (BASE BID ITEM Nos. 1 - 8) Bid Item Item Description Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount 1 Insurance, Bonds and Mobilization/Demobilization Related Expenses not to exceed 5% of Total Bid 1 $ 70,000.00 70,000.00$ 1 $ 309,800.00 309,800.00$ 1 $ 285,000.00 285,000.00$ 2 Erosion and Sedimentation Control, including installing the stabilized construction entrance, silt fence, soil retention blanket, and other required temporary sedimentation and erosion control best management practices, complete in place as detailed and specified. 1 $ 20,000.00 20,000.00$ 1 $ 5,305.00 5,305.00$ 1 $ 10,000.00 10,000.00$ 3 Site and Right-of-Way Preparation, complete in place as detailed and specified.1 $ 45,000.00 45,000.00$ 1 $ 12,732.00 12,732.00$ 1 $ 25,000.00 25,000.00$ 4 Traffic Control Plan and Implementation, complete in place as detailed and specified.1 $ 4,900.00 4,900.00$ 1 $ 3,714.00 3,714.00$ 1 $ 4,000.00 4,000.00$ 5 Install Concrete Pavement, including flexbase subgrade complete in place as detailed and specified.200 $ 200.00 40,000.00$ 200 $ 159.00 31,800.00$ 200 $ 125.00 25,000.00$ 6 Furnish and install 2.0 MG composite Elevated Storage Tank, including all site improvements and structural improvements not specifically listed in other bid items, complete in place as detailed and specified. Demolish two hydrotanks, as detailed and specified, and blind flange or cap and plug disconnected ends. Furnish and install all site improvements including grading, revegetation, yard piping (connection to existing pipelines, testing, disinfection, fittings, trench safety, and trench excavation and fill), electrical and instrumentation and control improvements, complete in place as detailed and specified. 1 $ 5,082,000.00 5,082,000.00$ 1 $ 5,660,368.00 5,660,368.00$ 1 $ 5,612,000.00 5,612,000.00$ 7 Furnish and Install Hydrodynamic Mixing System complete and in place including CFD and Final On-Site Testing.1 $ 40,000.00 40,000.00$ 1 $ 22,281.00 22,281.00$ 1 $ 110,000.00 110,000.00$ 8 Allowance to be used at the Owner’s discretion for additional site improvements, landscaping and miscellaneous modifications.1 150,000.00$ 150,000.00$ 1 150,000.00$ 150,000.00$ 1 150,000.00$ 150,000.00$ BASE BID AMOUNT - PARKSIDE 1.5 MG EST (BASE BID ITEM Nos. 9 - 16) Bid Item Item Description Est Qty Unit Price Amount Est Qty Unit Price Amount Est Qty Unit Price Amount 9 Insurance, Bonds and Mobilization/Demobilization Related Expenses not to exceed 5% of Total Bid 1 $ 60,000.00 60,000.00$ 1 $ 262,450.00 262,450.00$ 1 $ 240,000.00 240,000.00$ Caldwell Tanks July 6, 2022 $ 6,196,000.00 Total Base Bid (Item Nos. 1-8) CB&I Storage Tank Solutions Landmark Structures $ 6,221,000.00 $ 5,451,900.00 Page 33 of 43 10 Storm Water Pollution Prevention Plan (SWPPP) and SWPPP Implementation, including installing the stabilized construction entrance, silt fence, and other required temporary sedimentation and erosion control best management practices as required by the SWPPP plan, complete in place as detailed and specified. 1 $ 20,000.00 20,000.00$ 1 $ 21,220.00 21,220.00$ 1 $ 9,000.00 9,000.00$ 11 Site and Right-of-Way Preparation, including tree removal and tree protection, complete in place as detailed and specified 1 $ 32,000.00 32,000.00$ 1 $ 42,440.00 42,440.00$ 1 $ 30,000.00 30,000.00$ 12 Traffic Control Plan and Implementation, complete in place as detailed and specified.1 $ 4,900.00 4,900.00$ 1 $ 3,714.00 3,714.00$ 1 $ 6,000.00 6,000.00$ 13 Trench Safety Plan and Implementation, as required for all pipe trenches deeper than 5 feet, complete in place as detailed and specified.160 $ 20.00 3,200.00$ 160 $ 5.00 800.00$ 160 $ 15.00 2,400.00$ 14 Install Concrete Pavement, including flexbase subgrade complete in place as detailed and specified.265 NOT USED NOT USED 265 NOT USED NOT USED 265 NOT USED NOT USED 15 Furnish and install 1.5 MG composite Elevated Storage Tank, including all site improvements and structural improvements not specifically listed in other bid items, complete in place as detailed and specified. Close off 2- inch service pipeline valve, remove meter, remove 2-inch service pipeline, and cut and plug as detailed and specified. Install 12-inch high berm as detailed and specified. Furnish and install fence, double gates, and knox box complete in place as detailed and specified. Furnish and install all site improvements including rough grading, yard piping (connection to existing pipelines, testing, disinfection, fittings, trench safety, and trench excavation and fill), electrical and instrumentation and control improvements, complete in place as detailed and specified. 1 $ 4,652,000.00 4,652,000.00$ 1 $ 4,728,891.00 4,728,891.00$ 1 $ 4,863,600.00 4,863,600.00$ 16 Allowance to be used at the Owner’s discretion for additional site improvements, landscaping and miscellaneous modifications.1 150,000.00$ 150,000.00$ 1 150,000.00$ 150,000.00$ 1 150,000.00$ 150,000.00$ ADDITIVE ALTERNATE BID ITEM No. 1 Bid Item Item Description Est Qty Est Qty Est Qty 1 Accelerate schedule to complete 2.0 MG Hoover EST by 6/15/2023 and 1.5 MG Parkside EST by 03/01/2024.1 1 1 ADDITIVE POSSIBILITIES -$ -$ ADDITIVE POSSIBILITIES Total Base Bid (Item Nos. 9-16) $ 4,922,100.00 $ 5,209,515.00 $ 5,301,000.00 Total Base Bid (Item Nos. 1-16) $ 10,374,000.00 $ 11,405,515.00 $ 11,522,000.00 150,000.00$ Lump Sum Lump Sum $ 150,000.00 Lump Sum NO BID NO BID 11,522,000.00$ 10,524,000.00$ 11,405,515.00$ Page 34 of 43 City of Georgetown, Texas Water Utility Board July 14, 2022 S UB J E C T: C onsideration and pos s ible rec ommendation to award Task O rder DEI-22-002 to Dunham Engineering of C ollege S tation, Texas for welding, s teel and coating ins pections for the Hoover elevated storage tank and the P arks ide elevated s torage tank projec ts in the amount of $101,250.00 – Wes ley Wright, P.E., S ys tems Engineering Director/C hris P ous s on, C I P Manager. IT E M S UMMARY: Under a separate item, C ouncil will cons ider c onstruc tion of two additional elevated water s torage tanks – Hoover (2 million gallons ) and P arks ide (1.5 million gallons). As part of that cons truction effort, additional highly spec ialized ins pection s ervic es are required to ensure quality c onstruc tion. T his tas k order is for professional services that inc ludes all c os ts for travel, labor, insuranc e, tools, and equipment nec es s ary to provide independent third-party cons truction inspec tion services as s ociated with the two new tanks . Antic ipated inspec tion effort includes attendanc e at the pre-cons truction meeting, and monthly progres s meetings during c onstruc tion. All quality as s urance (Q A) inspec tions will be performed by National As s ociation of C orrosion Engineers (NAC E) certified c oating inspec tors. T hese s ervic es are for both elevated storage tank projects . Under this tas k order Dunham will perform the following ins pections for both s torage tanks . · Welding and S teel Inspec tions – up to 30 ins pections for Hoover ES T and 25 ins pections for P arkside ES T. · C oating Inspec tions – up to 45 ins pections for Hoover ES T and 35 ins pections for P arks ide ES T. Dunham Engineering was determined to be the most qualified provider for thes e services bas ed on extensive prior experience on s uc cessfully completed projec ts for the C ity of G eorgetown and other s urrounding communities as well as their NAC E c ertific ations . S TAF F R E C O MME N D AT IO N: S taff recommends awarding Tas k O rder DEI-22-002 to Dunham Engineering of C ollege S tation, Texas for welding, steel and c oating inspec tions for the Hoover elevated s torage tank and the P arkside elevated s torage tank projec ts in the amount of $101,250 F IN AN C IAL IMPAC T: F unds for the expenditure are budgeted in the Water C I P F und. S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/C hris P ousson, C I P Manager. AT TAC H ME N T S: Description Type Dunham Task Order DEI-22-002 Backup Material Page 35 of 43 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Dunham Engineering, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated July 24, 2018 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Parkside & Hoover Water Storage Tank Inspections_____________________________ B. Description: _ Professional Quality Assurance inspection of the construction of 2 new Composite Elevated Tanks - 1.5 million gallon Parkside CET(address TBD) and 2 million gallon Hoover CET(address TBD) C. City of Georgetown Project Number: __________________________________ D. City of Georgetown General Ledger Account No.: _______________________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 18-0068-MSA____________ 2. Services of Engineer • Provide periodic QA inspections during the construction period to ensure contract compliance. • Provide written construction progress reports with photographs will be provided for each inspection. • Welding inspections will be performed by an AWS certified welding inspector. • Conduct a final inspection of the WORK when the WORK is completed. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: 4. Times for Rendering Services Phase Completion Date _Phase 1- Construction Inspection _December 1, 2024 Task Order No. DEI-22-002-TO, consisting of ___7__ pages. Page 36 of 43 Page 2 of 4 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services 1.5 Million Gallon Parkside CET QA inspections and reports $750 per inspection and report Not to Exceed $45,000 without prior approval 2.0 Million Gallon Hoover CET QA inspections and reports $750 per inspection and report Not to Exceed $56,250 without prior approval B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: 7. Other Modifications to Agreement: 8. Attachments: Proposal No. 275-22-0098 and 275-22097. 9. Documents Incorporated By Reference: The Agreement. Page 37 of 43 Page 3 of 4 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 20 . OWNER: ENGINEER: By: By: Name: Josh Schroeder Name: Travis Tatum, P.E. Title: Mayor, City of Georgetown Title: President & CEO Date: Engineer License or Firm’s Certificate No. F-22537 State of: Texas Date: APPROVED AS TO FORM: ________________________________________ ________________________________________ City Attorney Page 38 of 43 Page 4 of 4 DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: David Herzog Name: Jimmy D. Dunham Title: Project Manager Title: VP – Storage Tank & Corrosion Engineering Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 6102 Imperial Loop Drive College Station, TX 77845 E-Mail Address: David.herzog@georgetown.org E-Mail Address: jim@dunhamengineering.com Phone: 512-930-6576 Phone: 979-690-6555 979-690-7034 Fax: (512) 930- Fax: Page 39 of 43 Dunham Engineering, LLC an HMT Company 6102 Imperial Loop College Station, TX 77845 Phone: (979) 690-6555 June 9, 2022 City of Georgetown, TX 808 Martin Luther King Jr Street Georgetown, TX 78626 Email to: David.Herzog@georgetown.org Attn: David Herzog, (512) 930-6576 Re: 2022 Construction Management Services for City of Georgetown, TX new 2 million gallon Hoover CET(address TBD) Dunham Engineering is pleased to provide our proposal #275-22-0097 to provide the following water storage tank inspection services for City of Georgetown, TX. The construction services will include the following: • Provide periodic QA inspections during the construction period to ensure contract compliance. • Provide written construction progress reports with photographs will be provided for each inspection. • Welding inspections will be performed by an AWS certified welding inspector. • Conduct a final inspection of the WORK when the WORK is completed. Our fee for the above services is $750 per inspection, and includes all costs for travel, labor, insurance, tools and equipment. Anticipated inspection effort includes attendance by our inspector at the pre- construction meeting, and monthly progress meetings during construction. All quality assurance (QA) inspections will be performed by NACE certified coating inspectors. Approximately 75 hold-point pedestal, surface preparation, coating and welding inspections are anticipated to be performed, and are expected to be allocated as follows: • Welding and Steel Erection Inspections 30 • Coating Inspections 45 Total inspection fees are not to exceed $56,250 without prior approval. Written inspection reports with photographs will be provided to Engineer. All photos are time stamped and geo-tagged to ensure accurate reporting ENGINEER provides no warranties, express or implied, of merchantability, fitness for service, purpose or otherwise. In no event shall ENGINEER be liable for any indirect, incidental, consequential, special, punitive or exemplary damages loss of use, loss of profits, loss of production or economic loss regardless of the nature of the claim. ENGINEER’S maximum liability hereunder, whether in contract, tort, or otherwise, shall not be greater than the amount of the Compensation herein. Page 40 of 43 Page 2 of 2 If you should have any questions or require more information, please call our office anytime. Thanks for your business! Jeff Leubner Dunham Engineering Sales Manager Cell: 832.745.2043 Email: Jeff.Leubner@hmttank.com Accepted: _________________________________Date:_____________________P.O.#______________________ Page 41 of 43 Dunham Engineering, LLC an HMT Company 6102 Imperial Loop College Station, TX 77845 Phone: (979) 690-6555 June 9, 2022 City of Georgetown, TX 808 Martin Luther King Jr Street Georgetown, TX 78626 Email to: David.Herzog@georgetown.org Attn: David Herzog, (512) 930-6576 Re: 2022 Construction Management Services for City of Georgetown, TX new 1.5 million gallon Parkside CET(address TBD) Dunham Engineering is pleased to provide our proposal #275-22-0098 to provide the following water storage tank inspection services for City of Georgetown, TX. The construction services will include the following: • Provide periodic QA inspections during the construction period to ensure contract compliance. • Provide written construction progress reports with photographs will be provided for each inspection. • Welding inspections will be performed by an AWS certified welding inspector. • Conduct a final inspection of the WORK when the WORK is completed. Our fee for the above services is $750 per inspection, and includes all costs for travel, labor, insurance, tools and equipment. Anticipated inspection effort includes attendance by our inspector at the pre- construction meeting, and monthly progress meetings during construction. All quality assurance (QA) inspections will be performed by NACE certified coating inspectors. Approximately 60 hold-point pedestal, surface preparation, coating and welding inspections are anticipated to be performed, and are expected to be allocated as follows: • Welding and Steel Erection Inspections 25 • Coating Inspections 35 Total inspection fees are not to exceed $45,000 without prior approval. Written inspection reports with photographs will be provided to Engineer. All photos are time stamped and geo-tagged to ensure accurate reporting ENGINEER provides no warranties, express or implied, of merchantability, fitness for service, purpose or otherwise. In no event shall ENGINEER be liable for any indirect, incidental, consequential, special, punitive or exemplary damages loss of use, loss of profits, loss of production or economic loss regardless of the nature of the claim. ENGINEER’S maximum liability hereunder, whether in contract, tort, or otherwise, shall not be greater than the amount of the Compensation herein. Page 42 of 43 Page 2 of 2 If you should have any questions or require more information, please call our office anytime. Thanks for your business! Jeff Leubner Dunham Engineering Sales Manager Cell: 832.745.2043 Email: Jeff.Leubner@hmttank.com Accepted: _________________________________Date:_____________________P.O.#______________________ Page 43 of 43