HomeMy WebLinkAboutAgenda_GGAF_04.27.2016Notice of Meeting for the
General Gov ernment and Finance Adv isory Board
of the City of Georgetown
April 27, 2016 at 4:30 PM
at Georgetown Communications and Technology Conference Room, located at 510 W
9th Street, Georgetown, Texas
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Legislativ e Regular Agenda
A Review minutes fro m the March 30, 2016 GGAF meeting - Danella Ellio tt, Executive Assistant
B Co nsideration and possible actio n to approve the purchase of res p o ns e gear from Municipal
Emergency Services (MES), which is a s o le s ource fo r TECGEN brand garments, at a c o s t not to
exceed $71,000.00, for the remaind er of fis c al year 2015-2016 - Jo hn Sullivan, Fire Chief
C Co nsideration and possible actio n to approve a p ro p o s ed plan to expend project savings recognized
from the closeout of the Public Safety Operations & Training Center project. – Wayne Nero, Polic e
Chief
D Emp lo yee C o mp ens atio n Update - Tadd P hillips , Human Res o urc es Direc tor
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 32
City of Georgetown, Texas
Government and Finance Advisory Board
April 27, 2016
SUBJECT:
Review minutes from the Marc h 30, 2016 G GAF meeting - Danella Ellio tt, Exec utive As s is tant
ITEM SUMMARY:
Review and approve the minutes fro m the Feb ruary 25, 2016 General Go vernment and Financ e Advis o ry
Bo ard meeting.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes 3.30.16 Backup Material
Page 2 of 32
Notice of a Meeting of the
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 30, 2016 at 3:30 PM
The General Government and Finance Advisory Board will meet on Wednesday, March 30, 2016 at 3:30 PM at the
Georgetown Communications and Technology Conference Room at 510 W 9th St., Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the Board Liaison, at least four (4) days prior
to the scheduled meeting date, at (512) 930 -3676 or City Hall at 113 East 8th Street for additional information; TTY users
route through Relay Texas at 711.
Board Members Present City Staff Present
Keith Brainard, Chair David Morgan, City Manager
Tommy Gonzalez, District 7 Laurie Brewer, Assistant City Manager
Thomas Bonham Eric Johnson, CIP Manager
James Bralski Kara McSwiggin, Senior Accountant
Severine Cushing Trina Bickford, Purchasing Manager
Trish Long, Facilities Superintendent
Leigh Wallace, Finance Director
Others Present Paul Diaz, Budget Manager
Jennifer Douglas, Specialized Public Finance Kris Jolley, Administrative Assistant
Tadd Phillips, HR Director
Laura Maloy, Assistant HR Director
Niki Ross, HR Benefits/Wellness
Keith Brainard, Chair, called meeting to order at 3:34p
Legislative Regular Agenda
A Review minutes from the February 25, 2016 GGAF meeting - Danella Elliott, Executive Assistant
Motion to approve by Tommy Gonzalez, second by Thomas Bonham. Approved 3-2 (Obtained: Sevy Cushing and James Bralski)
Mr Brainard asked for members to introduce themselves and provide a little background for the benefit of the new members.
B Review and discuss board purpose and bylaws - Keith Brainard, Chair
Keith Brainard stated that this is an annual event and asked for questions or comments from the board.
Tommy Gonzalez asked if there was anything from past meetings that needed addressing before moving on and nothing came up.
Laurie Brewer gave a brief overview of board purpose.
No action required
C Review of the City Council’s Boards and Commissions Attendance Policy – Laurie Brewer, Assistant City Manager
Laurie Brewer drew attention to board member attendance policy and touched on the highlights of the policy including what
constitutes an excused absence.
Ms Brewer addressed how important it is for the members to attend all meetings.
No action required
Keith Brainard Moved item F up in the agenda, as its content will be discussed further in Item D
Item F: Self Insurance Fund update and discussion– Tadd Phillips, Human Resources Director
Tadd Phillips addressed board, gave brief history of himself at COG
Mr Phillips’ presentation will walk through some history & basics, talk about reserves, current activities, and look ahead
Tommy Gonzalez asked if we are looking to set a cap on the fund segments before we do something else with the monies
Mr Gonzalez doesn't want the fund to become an infinite fund, and feels we should set a max that would prevent additional
employee premium increases
David Morgan addressed Mr Gonzalez’s concerns
Mr Phillips continued with his presentation
James Bralski asked what the City is expecting to get from the clinic feasibility study and if there is a time table for the study
Niki Ross stated that the RFP’s for the consultant to conduct the study are due by April 8th
Keith Brainard asked if we are really expecting no change in the cost of health care in coming plan year for the City or Emp?
Mr Phillips addressed Mr Brainard’s question
No action required
Page 3 of 32
Notice of a Meeting of the
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 30, 2016 at 3:30 PM
D Review of the City’s Fiscal & Budgetary Policy and discussion of recommended changes for FY2017 – Leigh Wallace,
Finance Director
Leigh Wallace delivered presentation to the board which included a review of the Fiscal & Budgetary Policy
The idea is for this policy to guide the financial process by not being too broad or too prescriptive but somewhere in the middle
Keith Brainard asked about what is new with regards to the COLA and market adjustment process
Tommy Gonzalez asked if we are no longer looking at COLA and looking at market review instead
David Morgan doesn't believe in automatic increases, and feels getting rid of every other year COLA is the way to proceed
Mr Gonzalez asked if we have a definition of what "Market" means
Mr Morgan mentioned that this definition will be clarified to the board at the April meeting
Mr Gonzalez was concerned that an annual market analysis might not be an efficient use of staff time
Mr Morgan confirmed that he believes it is an efficient use of staff time
Ms Wallace continued her presentation and discussed the various reserves that are outlined by the Fiscal & Budgetary Policy
There was conversation between Mr Brainard, Mr Gonzalez, Mr Bralski, Mr Morgan and Ms Wallace with regards to the
Economic Uncertainty Reserve and what it is designed to be used for as well as how to replenish the fund if it’s ever used, and
the language used to define when and how quickly the fund is to be replenished.
Ms Wallace continued her presentation, touching on quarterly report and the changes she is suggesting
Tommy Gonzalez would like to make sure Council is still kept informed about where any revenues from surplus sells is going
David Morgan and Laurie Brewer addressed Mr Gonzalez’ question
Ms Wallace continued her presentation and discussion ensued regarding the City’s process of auditing
The board thanked staff for their time and appreciated the thoughtful changes suggested for the policy
Keith Brainard moved to Item E for discussion and will come back to vote on Items D&E together
Item E: Review of the City’s Investment Policy and discussion of recommended changes for FY2017 – Leigh Wallace,
Finance Director
Ms Wallace presented information regarding the Investment Policy
Discussion followed
Board recommended forwarding the Fiscal & Budgetary Policy (Item D) and Investment Policy (Item E) to Council for their
approval. Motion by Tommy Gonzalez, second by Thomas Bohnam. Approved 5-0
E Review of the City’s Investment Policy and discussion of recommended changes for FY2017 – Leigh Wallace, Finance
Director
This item was discussed and approved along with Item D.
F Self Insurance Fund update and discussion– Tadd Phillips, Human Resources Director
Keith Brainard, Chair, moved this item up in the agenda and it was discussed after Item C
G Discussion and possible action to recommend an Ordinance authorizing the Issuance of City of Georgetown, Texas
Utility System Revenue Refunding Bonds, Series 2016 authorizing the pledge of certain revenues in support of the
bonds, approving a Paying Agent/Registrar Agreement, an Official Statement, an Escrow Agreement and a Purchase
Agreement, establishing procedures for Selling and Delivery of the Bonds and authorizing other matters relate d to the
Issuance of the Bonds - Laurie Brewer, Assistant City Manager
Laurie Brewer addressed the board about the reason for issuing these refunding bonds and how this action will be a benefit to the
City. She also introduced Jennifer Douglas from Specialized Public Finance
Jennifer Douglas discussed, in more detail, why these specific bonds series were chosen, and the benefits to the City
Tommy Gonzalez asked if we calling everything we can call and also asked Jennifer to look at calling bonds that up to 15 months
from their call period
Ms Douglas responded to Mr Gonzalez’ concerns and confirmed that this action will not change the amortization on any of
these bonds
Ms Brewer stated that the plan is to bring this to Council April 26th
Item H: Discussion and possible action to recommend an Ordinance authorizing the Issuance of City of Georgetown,
Texas General Obligation Refunding Bonds, Series 2016, authorizing the levy of an Ad Valorem Tax in support of
the bonds, approving an Official Statement, a Paying Agent/Registrar Agreement, a Purchase Agreement and an
Escrow Agreement; establishing procedures for Selling and Delivery of the Bonds and authorizing other matters relating
to the bonds - Laurie Brewer, Assistant City Manager
Ms Douglas addressed the board
Page 4 of 32
Notice of a Meeting of the
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 30, 2016 at 3:30 PM
Board recommended forwarding the Utility System Revenue Refunding Bonds, Series 2016 (Item G) and General Obligation
Refunding Bonds, Series 2016 (Item H) to Council for their approval. Motion by Keith Brainard, second by Tommy Gonzalez.
Approved 5-0
H Discussion and possible action to recommend an Ordinance authorizing the Issuance of City of Georgetown, Texas
General Obligation Refunding Bonds, Series 2016, authorizing the levy of an Ad Valorem Tax in support of the bonds,
approving an Official Statement, a Paying Agent/Registrar Agreement, a Purchase Agreement and an Escrow Agreement;
establishing procedures for Selling and Delivery of the Bonds and authorizing other matters relating to the bonds - Laurie
Brewer, Assistant City Manager
This item was discussed and approved along with Item G.
I Consideration and recommendation of the Construction Manager-At-Risk Agreement with Balfour Beatty
Construction of Austin, Texas for the Renovation of the 1987 Library and the Georgetown Communication and
Technology Building, A New Plaza Canopy and Implementation of a Master Signage Plan for the City Center - Eric
Johnson, CIP Manager and Laurie Brewer, Assistant City Manager
Eric Johnson, CIP Manager of Facilities addressed Board
Mr Johnson gave brief update of project status and what steps have been taken to get to this point.
The Construction Manager-At-Risk selection team unanimously agreed to recommend Balfour Beatty Construction
Laurie Brewer gave brief description of the Downtown West project.
Keith Brainard asked if costs are consistent with what was anticipated and Mr Johnson responded, Yes with additional discussion.
Motion to approve by Thomas Bonham, second by Tommy Gonzalez. Approved 5-0
J Election of General Government and Finance Advisory Board (GGAF) Board Officers - Keith Brainard, GGAF Chair
Mr Gonzalez nominated Thomas Bonham as Secretary. The board voted and approved this nomination 5-0.
Mr Gonzalez nominated Sevy Cushing as Vice Chair. The board voted and approved this nomination 5 -0.
K Discuss dates/times for future GGAF Meetings - Keith Brainard, GGAF Chair
Mr Brainard stated that this board traditionally has met at 3:30pm following 2nd Council Meeting of each month and suggested
moving the meeting time to 5pm or 5:30pm to accommodate for the schedules of the board members.
Mr Bralski stated that he would be able to make a 5pm meeting time and thanked the board for accommodating his schedule.
Discussion continued about possible meeting times; the board wanted to remain mindful of staff’s personal time as well.
The board settled on a 4:30pm start time keeping meetings on the Wednesday immediately following the 2nd Council meeting of
each month.
Keith Brainard said that the board will try 4:30pm and will reevaluate if it becomes a problem for board members or if meetings
become too lengthy and go too far into the evening.
Adjournment
Motion to adjourn by Tommy Gonzalez at 5:14pm, second by Thomas Bonham. Approved 5-0
____________________________________ ____________
Keith Brainard Date
Board Chair
____________________________________ _____________
Thomas Bonham Date
Board Secretary
_____________________________________ _____________
Danella Elliott Date
Board Liaison
Page 5 of 32
City of Georgetown, Texas
Government and Finance Advisory Board
April 27, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the purchase o f respons e gear fro m Municipal
Emergency Services (MES), whic h is a s ole s o urc e for TECGEN brand garments, at a cost no t to
exc eed $71,000.00, fo r the remainder o f fisc al year 2015-2016 - John Sullivan, F ire Chief
ITEM SUMMARY:
The Geo rgetown Fire Department provid es p ers o nal p ro tec tive equip ment (PP E) fo r Wild fires and
Struc tural fires . T his PP E is replac ed on a five-year cycle.
Currently, firefighters us e the Struc tural PPE fo r technic al resc ues and non-s truc tural fire inc id ents . This
p laces unwarranted wear and tear on the Struc tural PP E, c o mp ro mis ing the integrity and safety features of
the Structural P PE. T his , in turn, can c ause early replac ement of the Structural P PE, p rio r to the five-year
cyle.
TECGEN Res c ue 80 protective gear is exclus ively manufactured b y Fire-Dex, LLC, whic h has an
exc lusive arrangement with MES. This PPE is dual-certified for b o th wild land fire (NF PA 1977) and
tec hnical res c ue (NF PA 1951).
TECGEN Res c ue 80 was c hosen bec ause of its ad vance flame-res is tant fiber and d urability, alo ng with the
new Reflexite Brillianc e reflec tive safety trim.
By red uc ing the wear and tear on the Struc tural PP E, the rep lacement cycle c o uld b e extend ed from a five-
year to s even-year replac ement, yielding cost s avings .
FINANCIAL IMPACT:
Funding is allo c ated in 2015-16 b udget. GL 100-5-0422-51-734.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Quote Backup Material
Sole Source Letter Backup Material
Page 6 of 32
Quote
Date 4/14/2016
Quote #QT1017343
Bill To
GEORGETOWN FIRE DEPART...
P.O. BOX 409
GEORGETOWN TX 78627
United States
Ship To
GEORGETOWN FIRE DEPARTMENT
300 Industrial Ave
GEORGETOWN TX 78626
United States
Expires 5/14/2016
Sales Rep Custer, David D
PO #
Shipping Method FedEx Ground
16511 Hedgecroft
Suite 200
Houston, TX 77060
Item
XPMTMD36
TECGEN -
ASHBURN HILL
TECGEN -
ASHBURN HILL
XSUSPV48 SS
TECGEN -
ASHBURN HILL
Alt. Item #
Detachable na...
Suspendors or ...
XJDS01TN - T...
Units Description
TECGEN XTREME PANT MES EXCLUSIVE TAN
MEDIUM x 36
Detachable name plate
Custom TECGEN - ASHBURN HILL - FIRE-DEX
Custom TECGEN - ASHBURN HILL - FIRE-DEX
Suspendors or belt
TECGEN XTREME SUSPENDERS
XJDS01TN - TecGen Rescue 80 with elbow pads
Custom TECGEN - ASHBURN HILL - FIRE-DEX
QTY
105
105
159
105
105
Unit Sales Price
273.90
20.45
1.75
42.50
312.87
Amount
28,759.50
2,147.25
278.25
4,462.50
32,851.35
Subtotal
Shipping Cost (FedEx Ground)
Total
68,498.85
0.00
$68,498.85
Includes 16 letters at no charge
Extended arms are at extra cost
Legs over 38 inseam are extra cost.
QT1017343
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax
information.
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
Page 7 of 32
April 22 , 2016
Georgetown Fire Dept
Attn: Chief Clay Shell
Re: Sole Source Confirmation
TECGEN® brand protective clothing is manufactured exclusively by Fire-Dex, LLC. Fire-Dex has an
exclusive arrangement with Municipal Emergency Services, Inc. (“MES”) to sell the following products:
XJMT, XJMB, XPMT, and XPMB. These products are also known by the trade name “TECGEN®
Rescue80™”. These garments utilize an advanced flame resistant fiber and a proprietary, patent pending
fabric which is only manufactured by Fire-Dex and offered through MES. TECGEN® Rescue80™
garments contain features to promote visibility and functionality by utilizing 3" Reflexite® reflective trim
and multiple advanced pockets designed to carry everything from smart phones to radios to extr ication
tools. Available in black or tan. Reflexite® reflective trim is exclusive to the “TECGEN® Rescue80™”
which is only offered by Municipal Emergency Services.
If you have any questions, please call Todd Herring at 864-497-6901
INVISTA Ashburn Hill LLC
By: Todd Herring
Name: Todd Herring
Title: Product Specialist, TECGEN® PPE
(a) XJ produts are jackets
(b) XP products are pants
Page 8 of 32
City of Georgetown, Texas
Government and Finance Advisory Board
April 27, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a proposed p lan to expend project savings rec o gnized
fro m the closeout of the Public Safety Operations & Training Center project. – Wayne Nero , Polic e
Chief
ITEM SUMMARY:
As the PSOTC p ro ject is c lo s ed out, it is antic ip ated there will be ap p ro ximately $647,601.23 in remaining
fund s . There is c urrently $44,219.24 remaining in obligated FF E funds, which are in the final proc es s of
b eing spent.
This will leave an antic ip ated $603,381.99 in remaining and uno b ligated fund s from the p ro ject after
closeout. F urther, there is the potential to rec o gnize ano ther $38,552.50 in s avings d ep ending upo n
reimb ursement from the arc hitect regard ing c los ing o ut irrigation repairs.
Therefore, the best c as e in remaining unobligated funds is anticipated to b e $641,934.49 and the worst c as e
is antic ip ated to be $603,381.99.
Chief Nero and Chief S ullivan are proposing the attached plan to exp end a p o rtion of the remaining funds
o n various pro jec ts that were originally unfund ed , unanticipated , tabled, or no w p res ent a viable
o p p o rtunity to enhance the projec t in an ap proximate amo unt o f $450,935.69.
FINANCIAL IMPACT:
It is expec ted that there will be a minimum of $603,381.99 in unobligated funds at the c lo s e out of the
PS OTC p rojec t. T his is funding fro m the ap p ro ved b o nd and all pro p o s ed projec ts are c o nsistent and in
compliance with the parameters o f b o nd fund exp enditures. If all projec ts are approved there wo uld be a
minimum of $152,446.30 remaining in unobligated funds.
SUBMITTED BY:
ATTACHMENTS:
Description Type
UPDATED Propos ed Project Lis t and Jus tification Summary
Document
Backup Material
PSOTC Clos e-Out Available Funds Spreads heet Backup Material
Page 9 of 32
PSOTC UNOBLIGATED FUNDS
PROJECT PROPOSAL
Prepared for GGAF: February 25, 2016
UPDATED April 21, 2016
Page 10 of 32
EXECUTIVE SUMMARY
As the PSOTC project is closed out, it is anticipated there will be approximately $647,601.23 in
remaining funds. There is currently $44,219.24 remaining in obligated FFE funds, which are in the
final process of being spent. This will leave an anticipated $603,381.99 in remaining and
unobligated funds from the project after closeout. Further, there is the potenti al to recognize
another $38,552.50 in savings depending upon reimbursement from the architect regarding
closing out irrigation repairs. Therefore, the best case in remaining unobligated funds is
anticipated to be $641,934.49 and the worst case is anticipated to be $603,381.99.
Chief Nero and Chief Sullivan are proposing the following plan to expend a portion of the
remaining funds on various projects that were originally unfunded, unanticipated, tabled, or now
present a viable opportunity to enhance the public safety project in an approximate amount of
$450,935.69 as follows:
TOTAL PROJECT REQUESTS $450,935.69
POLICE PROJECTS $349,935.69
Key Card Readers (4) $18,781.98
Front Parking Cameras $20,777.00
Tactical Bldg Enhancement $23,175.35
LEOPARD/Turf $140,000 (PENDING)*
Conex Storage Containers (5) $24,000
Relocate Lockers $27,027.73
Fitness/Wellness $41,000 (PENDING)*
EVOC Training Cones $5,173.63
O’Course/Phase I $50,000 (PENDING)*
FIRE PROJECTS $101,000
EOC Enhancements $35,000 (IN PROGRESS)
Flash Over Chamber $56,000 (IN PROGRESS)
PPE Enclosure $10,000
SMART911 CAD $18,500**
PulsePoint Bridge/CAD $20,000**
* Include partial bids
** Removed by Chief Sullivan
The project requests total $450,935.69.
If all projects were approved, a minimum of $152,446.3 would remain in unobligated
funds.
Page 11 of 32
POLICE PROJECTS: TOTAL: $349,935.69
1. 4 Additional Key Card Readers $18,781.98
This is at the request of Facilities Superintendent and will add security card readers to
the following locations: IT Office, 2 Mechanical Rooms, and the Facilities Office.
2. Additional Cameras for Front Parking Lot/North Bay TB $20,777.00
There is currently no camera coverage of the front parking lot. The front entrance has
coverage, however, not the parking lot. Given recent events across the country and
our recent public communications making our front parking lot a “Safe Trade”
location, we feel it is very important to cover this area. This also includes the addition
of a camera to the north bay of the Tactical Building interior.
3. Tactical Building Enhancement $23,175.35
This request was work deferred in order to determine unobligated funds at the end of
the project. The work will include the following:
a. Install plywood protective walls along north/northeast walls of the fitness area
(insulation is being damaged due to heavy traffic) ($4,800)
b. Extra movable panels and associated hardware ($16,050)
c. Install WIFI and two IP Phones at North and South end of Tactical Bay.
($2,325.35)
4. LEOPARD Course and Artificial Turf $140,000
This request is to install a artificial turf (approx. $125,000) in the open work
space south of the tactical building (approx. 80’ x 140’) and the
department’s Law Enforcement Officer Performance and Reaction Drill
(LEOPARD; approx. $15,000). The area was designed for both officer and
future K9 physical agility development. This will provide a safe area for
training regardless of weather. The turf is very low maintenance and will
have a 15yr warranty.
a. Install turf in open area south of the Tactical Building $125,000
b. Construct LEOPARD Course (Physical Agility Course) $15,000
5. Police/Fire Conex Storage Containers (5) $24,000
This will provide much needed exterior storage for tactical building panels,
seized/abandoned bicycles, Blue Santa items, and several misc. items. The cost
includes the associated prep work (dirt) for installation and 5 conex boxes (4 - 8’x 40’
and 1 – 8’ x 20’).
6. Additional Fitness Equipment $41,000
This request will more adequately support the day to day use of the fitness areas as
we have limited pieces of certain equipment and the demand at certain times has been
Page 12 of 32
greater than expected. This equipment will allow us to more adequately engage in
group fitness, allow for the department to integrate the Texas DPS Fitness Program
into our fitness/wellness program, better support academy (police and fire) fitness
training, and allow the ability to offer more well-rounded fitness offerings at the
PSOTC through the city’s wellness program. The request will add:
a. treadmill (1), $6000
b. elliptical (1), $4000
c. C2 Rower (8), $8,000
d. Air Bike (4), $4000
e. Versa Climber (1) $4700
f. Pull up/Dip Assist machine (1), $3000
g. incline/decline benches (6), $3600
h. additional rubber flooring, $1500
i. assorted Med Balls (12), $1050
j. plyo boxes wood (10), $1350
k. plyo boxes foam, (3), $600
l. and additional weight plates. $3200
7. Relocation of Tactical Lockers to Men’s Locker Rm $27,027.73
This request is to relocate the 40 lockers in the SWAT area to the men’s locker room.
Currently, the men’s locker room is nearly full. Associated Costs:
Locker removal/transfer $11,727.73
Electrician $1,800.00
Resurface Floor $13,500
8. EVOC/Motor/Bike Training Cones $5,173.63
This request is for a variety of traffic cones, drums, barricades, and channeling posts
that support a variety of training for emergency vehicle operations, motorcycle
training, and bike patrol training.
9. Phase 1 Obstacle Course $50,000
This request would facilitate the first phase of a longer term project to
establish a relevant obstacle course on the property that could benefit all of
public safety and well as allow for and enhance community engagement
such as partnerships with the GISD ROTC Programs.
Page 13 of 32
FIRE PROJECTS: TOTAL: $144,500
1. Enhance Emergency Operations Center $35,000
This request would provide the necessary equipment to allow for efficient EOC
functioning and would include thin clients for all work stations, copy/printers, and
miscellaneous items. [IN PROGRESS]
2. Fire Behavior/Flash Over Chamber w/Pad $56,000
The flash over chamber will enhance GFD’s capabilities in training
firefighters on fire dynamics and explosions. This component, much
like the training tower, will reduce and/or eliminate the need to travel
to other locations for this type of fire training. [IN PROGRESS]
3. Personal Protective Equipment (PPE) Enclosure $10,000
This request will provide a safe enclosure for personal protective gear that is stored in
the apparatus bay.
Page 14 of 32
BOND PROCCEDS REMAINING 871,992.04$ LH
TOTAL BC RETAINAGE PENDING 448,127.03$ LK
1,320,119.07$
Bartlett Cocke 429,414.00$ Final ‐ SM
ECM 57,936.20$ Final ‐ SM
Architects Design Group 91,766.64$ Final ‐ SM
American Irrigation Repair 47,594.00$ Estimate ‐ TL
John Malmquist (mailbox) 5,400.00$ PO ‐ TL
Brycomm ‐ Cellular Carrier 35,907.00$ PO ‐ CB
Brycomm ‐ DAS System/Roof 4,500.00$ PO ‐ CB
TOTAL OBLIGATED 672,517.84$
TOTAL AVAILABLE FUNDS 647,601.23$
Possible reimbursement from ADG for Irrigation
Repairs 38,552.50$ EJ Calc ‐ ?SM
TOTAL POSSIBLE AVAILABLE FUNDS (UP TO) 686,153.73$
PO's TO CLOSE
Name Amount PO#
Bartlet Cocke 200,930.45$ 3305579
Terracon Consultant 12,848.00$ 3400457
Terricon Consultant 1,594.00$ 3401413
Furniture for Business 4,886.08$ 3404451
Dell Computer Corporation 3,210.00$ 3501907
PO's TO AMEND
Name Amount PO# Additional $
Architects Design Group 39,194.15$ 3204159 52,572.49$
ECM International 3,698.99$ 3502110 54,237.21$
PUBLIC SAFETY OPERATIONS AND TRAINING FACILITY
1/22/2015
Page 15 of 32
City of Georgetown, Texas
Government and Finance Advisory Board
April 27, 2016
SUBJECT:
Employee Compens ation Up d ate - Tad d Phillip s , Human Resources Direc to r
ITEM SUMMARY:
Staff will give an overview and up d ate o n City employee c o mp ensatio n. The pres entatio n will inc lude an
o verview o f o ur c ompens ation approac h, a review recent fund his tory, and explanation of current ac tivities
in p rep aration fo r F Y2017.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
ATTACHMENTS:
Description Type
Compens ation Pres entation Pres entation
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FY2017 Annual Budget
FY2017 Budget:
Employee Compensation
GGAF 4/27/2016
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FY2017 Annual Budget
Compensation Presentation Outline
•Overview & Approach
•History
•FY2017 Planning
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FY2017 Annual Budget
Compensation Overview
•Council Strategy: Attract, hire, develop & retain the best
people, and compensate them for the value they create
•Tactics include establishing and consistently administering
a competitive compensation program based on
performance results
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FY2017 Annual Budget
Total Rewards
From World at Work
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FY2017 Annual Budget
Compensation Approach
Fiscal & Budgetary Policy
•Competitive Compensation –In order to maintain a competitive pay
scale, the City has implemented a Competitive Employee
Compensation Maintenance Program to address competitive market
factors and other issues impacting compensation. The program
consists of:
–Annual Pay Plan Review –To ensure the City’s pay system is accurate
and competitive within the market, the City will review its pay plans
annually for any potential market adjustments necessary to maintain
the City’s competitive pay plans. (Market)
–Pay for Performance –Each year the City will fund performance based
pay adjustments for regular non‐public safety personnel. This
merit‐based program aids in retaining quality employees by rewarding
their performance. Pay for Performance adjustments are based on the
employee’s most recently completed performance evaluation. (Merit)
–Public Safety Steps –Each year the City will fund anniversary step
increases for public safety sworn personnel consistent with public
safety pay scale design. (Steps)
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FY2017 Annual Budget
Compensation History – FY2016
•Fire Market Adjustment – January 2016
–4% Firefighter, 2% Driver, 1% all higher ranks
•Police Market Adjustment – January 2016
–1% all ranks
•Fire & Police Steps
–On employee anniversary
date from 3% to 1.1%
depending on rank
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FY2017 Annual Budget
Compensation History – FY2016
Non‐Civil Service
•Market Adjustments ‐January 2016
–impacts positions with ranges 5% or more below
market
–Employee increase typically 2%, applied to 117
individuals (27% of non‐Civil Service employees)
•Merit Increase – February 2016
–2% Average increase
–Based on Performance Evaluation
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FY2017 Annual Budget
Merit History FY2016
1%
29%
53%
17%
2016 Merit Distribution
Below 0%
Meets 1%
Exceeds 2%
Excellent 3%
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FY2017 Annual Budget
FY2017 Market Summary
•New: Defined Central Texas jobs vs Texas Area
–Where do we recruit and lose employees?
–Most positions (64% of benchmarks) compared to
Central Texas
–Management and specialized municipal
professional positions compared to both Central
Texas and Texas Area comparators
•Industry specific comparators used selectively:
–Bryan Texas Utilities, New Braunfels Utilities, CPS
Energy, LCRA, College Station, Waco
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FY2017 Annual Budget
Market Comparators
Central Texas
Austin
Cedar Park
Leander
Pflugerville
Round Rock
Williamson County
San Marcos
New Braunfels
Texas Area
Sugar Land
Grapevine
Denton
Flower Mound
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FY2017 Annual Budget
FY2017 Market Summary
•Reviewing Pay Structures in March/April 2016
•What are we comparing?
–Range midpoint to market average midpoint
–Actual salary to market average actual used for
some executive, single incumbent positions
•What do we consider competitive?
–Within 5% is considered market competitive
–‐5% is considered below market competitive
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FY2017 Annual Budget
FY2017 Market Summary
•228 Non‐Civil Service job titles
•100 Benchmark job titles (44%)
Preliminary Results:
•Within Market: 72%
•Below Market: 28%
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FY2017 Annual Budget
Market Implementation
•Benchmarks tied back to non‐benchmarks in job
family
•Approximately 43 job titles to reclassify impacting 87
employees (20% of non‐Civil Service employees)
•Methodology:
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FY2017 Annual Budget
FY2017 Market Summary
Civil Service Market
•Review all ranks against Central Texas comparators
•Compare Minimum to minimum – common
practice for step systems
•Considering changes to structures including early
career step acceleration for ranks of Firefighter
and Police Officer
•Topic of discussion with Chiefs and in Meet &
Confer
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FY2017 Annual Budget
FY2017 Planning
•Plan to continue Competitive Employee
Compensation Maintenance Program in order
to attract and retain the best people including:
–Market
–Merit
–Steps
•Specific recommendations will be developed
as part of the City Manager’s proposed budget
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FY2017 Annual Budget
Questions
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