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Home My WebLink AboutAgenda_GGAF_05.29.2019Notice of Meeting for the General Gov ernment and F inance Adv isory B oard of the City of Georgetown May 29, 2019 at 4:30 P M at 808 Martin L uther K ing Jr Street, Georgetown, T X 78626 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. L egislativ e Regular Agenda A R eview minutes from the Marc h 27, 2019 G eneral G overnment and F inance Advis ory Board Meeting - Amy Mertink, Board Liaison B Disc ussion of payroll process updates – Leigh Wallace, F inanc e Direc tor C C ons ideration and possible recommendation to approve the purc hase of servers and software for a disaster rec overy datacenter from Dell in the amount of $279,845.28. James Davis, I T O perations Manager D C ons ideration and possible action to approve a Demolition C ontract with Haulbrooke, Inc . of S hertz, Texas for the Demolition of five buildings and adjacent infrastruc ture to c ompletely c lear the s ite, at and around 321 W. 8th S t in the amount of $63,414. – Eric Johnson, C I P Manager. Adjournment Adjourn meeting Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 1 of 68 City of Georgetown, Texas Government and Finance Advisory Board May 29, 2019 S UB J E C T: R eview minutes from the March 27, 2019 G eneral G overnment and F inanc e Advisory Board Meeting - Amy Mertink, Board Liais on IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Amy Mertink, Board Liais on AT TAC H ME N T S: Description Type March 27, 2019 minutes Backup Material Page 2 of 68 Minutes of Meeting of the GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF) City of Georgetown, Texas March 27, 2019 The General Government and Finance Advisory Board met on Wednesday, March 27, 2019 at 4:30 PM in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr Street for additional information; TTY users route through Relay Texas at 711. Board Members Present: City Staff Present: Tommy Gonzalez, Chair Kevin Pitts Chere’ Heintzmann, Secretary James Bralski Stu McLennan David Morgan, City Manager Laurie Brewer, Assistant City Manager Leigh Wallace, Finance Director Elaine Wilson, Controller Tadd Phillips, HR Director Laura Maloy, Assistant Director Chris Bryce, IT Director Greg Berglund, Assistant IT Director Amy Janecka, Finance Admin Others present: Jessie Owens, local student Legislative Regular Agenda Tommy Gonzalez called the meeting to order at 4:32 p.m. A Welcome new board members & review and discuss General Government and Finance Board (GGAF) purpose and bylaws – Tommy Gonzalez, Board Chair No new board members B Review of the City Council’s Boards and Commissions Attendance Policy – Tommy Gonzalez, Board Chair Tommy Gonzalez reviewed the attendance policy, no questions from the board. C Discuss dates/times for future General Government and Finance Board (GGAF) meetings – Tommy Gonzalez, Board Chair No changes will be made to the regularly scheduled GGAF meetings, they will continue to be held the Wednesday after the 2nd council meeting of the month and adjusted as needed for holidays. Page 3 of 68 D Review minutes from the March 6, 2019 General Government and Finance Advisory Board Meeting -Amy Janecka, Board Liaison Motion to approve the minutes by James Bralski, 2nd by Stu McLennan. Approved 5-0 E Discussion of Workday Project – Leigh Wallace, Finance Director Tadd Phillips and Leigh Wallace explained that this item is also related to the following 3 ERP staff request agenda items. Leigh and Tadd reviewed the project, the ERP system selected, and gave an update on how implementation is progressing thus far, including the successes and challenges. Questions from Tommy Gonzalez and James Bralski were asked regarding the forecast done before the project start on staffing needs. Leigh explained that the overlap of project phases and the need for staff members to be in concurrent meetings was not able to be predicted. There are also project needs that current staff do not have knowledge in. Laurie Brewer added that the city is also undertaking multiple other initiatives that require a greater amount of staff time than normal. Kevin Pitts asked about the investments made in the project thus far and Leigh explained the costs from each area of the project. Leigh continued with the presentation and explained the actions taken thus far to help with project challenges and the needed resources the ERP team has identified. The board asked questions about the length of the contracts and if the staff in these positions would be needed as full time employees later. Leigh clarified that the positions are only needed while the project is being implemented. Furthermore, she explained that one of the contracted positions is in lieu of the vacant Finance Business Systems Analyst. The position would be recruited for full time after the short-term contract ends. Kevin Pitts and Tommy Gonzalez asked about the funding sources and expressed concerns about issuing debt for this request. Leigh confirmed she will take their concerns and look into other options. F Discussion and possible recommendation to approve an ERP Project Manager/Testing Lead to assist with the Workday implementation utilizing the Texas Department of Information Resources (DIR) Information Technology Staff Augmentation Contract (ITSAC) with GTS Technology Solutions in the amount of $216,000. --Leigh Wallace, Finance Director Background on this item and discussion held with the previous agenda item. James Bralski asked for further clarification on the number of hours listed in the contract and Leigh explained the person in this position would work 40 hours a week during the specified time. Chere Heintzmann asked if the requests include a buffer and Leigh verified there is some buffer and the requests meet the needs of the city as evaluated by city staff, the ERP project manager and also the vendor. Chere also recommended to ensure that the contractors selected are Certified Project Managers. Motion to approve by Chere Heintzmann, 2nd by James Bralski. Approved 5-0 G Discussion and possible recommendation to approve a Finance Lead to assist with Finance tasks for the Workday implementation utilizing the Texas Department of Information Resources (DIR) Information Technology Staff Augmentation Contract (ITSAC) with GTS Technology Solutions in the amount of $198,720.--Leigh Wallace, Finance Director Background on this item and discussion held with the previous agenda items. No additional questions or discussion. Motion to approve by Kevin Pitts, 2nd by Chere Heintzmann. Approved 5-0 Page 4 of 68 H Discussion and possible recommendation to approve an ERP Project Lead/Enterprise Architect to assist with the Workday implementation utilizing the Texas Department of Information Resources (DIR) Information Technology Staff Augmentation Contract (ITSAC) with GTS Technology Solutions in the amount of $415,200. --Leigh Wallace, Finance Director Background on this item and discussion held with the previous agenda items. No additional questions or discussion. Motion to approve by Kevin Pitts, 2nd by James Bralski. Approved 4-1 with James Bralski voting against I Consideration and possible action to approve an annual appropriation of $60,366 to Elster Solutions, LLC to renew software maintenance on the City’s advanced metering infrastructure software. Chris Bryce, IT Director This item was pulled from the agenda and was not discussed. Motion to adjourn by Kevin Pitts, 2nd by James Bralski. Meeting adjourned at 5:48pm. __________________________________ ____________ Tommy Gonzalez Date Board Chair __________________________________ ____________ Chere’ Heintzmann Date Board Secretary __________________________________ ____________ Amy Janecka Date Board Liaison Page 5 of 68 City of Georgetown, Texas Government and Finance Advisory Board May 29, 2019 S UB J E C T: Dis cus s ion of payroll proc es s updates – Leigh Wallac e, F inance Director IT E M S UMMARY: Human R esources and F inance are c ommitted to reviewing and updating all busines s prac tic es during the conversion to the Workday ER P s oftware sys tem. O ne of the mos t important and impactful changes will be to the payroll process. T he projec t team is c hanging the bus iness process s o that the C ity c an move away from the P ay C urrent process and use the P ay Arrears proc es s . P ay Arrears is a common best prac tic e for payroll in both the private and public s ector and Workday is already pre-configured to assume a P ay Arrears process. T his c hange is c omplex and impacts all C ity employees . T herefore, the projec t team has already and will continue to conduc t extensive information and feedbac k cycles with employees on this topic. T his presentation will cover the mechanic s of the c hange and introduc e options for handling the financ ial impact to the C ity. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Leigh Wallace, F inanc e Direc tor AT TAC H ME N T S: Description Type Pres entation Pres entation Page 6 of 68 Payroll Best Practices GGAF 5.29.19 1Page 7 of 68 Why Change? •Human Resources and Finance are reviewing business processes to align with industry best practices –Commitment to City core values of trust and professionalism –Transparency to employees and public –Consistent with HR and Finance mission statements •New software implementation is providing us a tool to change our manual and outdated processes •One of the major changes that needs to take place is a change to payroll Page 8 of 68 What happens today? •Under today’s process called Pay Current: every employee is advanced an estimate of pay →then enters time worked →and then it reconciles in the next pay cycle along with overtime and leave accruals •When the employee terminates, he or she pays the most recent advance back to the City •This is confusing to employees and a lot of work for payroll •The City is moving from Pay Current to a process called Pay Arrears: employees work →enter time → and then are paid Page 9 of 68 Page 10 of 68 Page 11 of 68 What is Changing? •Starting Feb 1, 2019, all new employees are paid in arrears •The first payroll occurring in October 2019 (Fiscal Year 2020) will move all other existing employees into arrears •To avoid interruption of paychecks, there is a week of overlap in time worked, entered and paid in Sept of 2019 •This overlap week will be treated as an advance in pay to all employees who started prior to Feb 1, 2019 Page 12 of 68 What is Not Changing? •All employees continue to be paid on bi-weekly pay cycle (26 pay periods per year) –no interruption to paychecks for employees •All employees who started prior to Feb 1, 2019, will pay back the advance at termination •All employees who started on Feb 1, 2019 or later will experience no overlap or advance, they are already on arrears Page 13 of 68 What’s in it for employees? •Paychecks will be easier to understand because they reflect most recent time worked/entered •There will be no interruption in paychecks •The pay back of the advance on the final paycheck at termination will be locked in at the pay rate in 2019 (instead of escalating with new pay rates) Page 14 of 68 Visual Examples 9Page 15 of 68 The Overlap Week Page 16 of 68 Non-Exempt Employee FT Business as usual 11Page 17 of 68 Non-Exempt Employee FT Overlap week –last paycheck in Incode pay date 9/20 12 •Overlap week shown as an advance •Does not affect benefit deductions •Gross and net pay are the same Page 18 of 68 Non-Exempt Employee FT Overlap week –First paycheck in Workday pay date 10/4 13 •Employee enters overlap week of 9/16 thru 9/22 •Gross and net pay are the same Page 19 of 68 Financial Impact to City •City does not currently book payable or receivable since estimated advance and reconciliation occurs every two weeks •The final advance paid at the end of FY2019 has an impact of approximately $900,000 across all City funds •The City would offset this impact with a receivable on the fund balance sheets 14Page 20 of 68 Financial Impact to City Cont’d •As employees terminate and pay back the advance, the receivable is reduced annually •To reduce administrative burden over a long time period (until the last person terminates), staff recommend the City consider buying down the advance over 3 to 5 budget years •Employees who leave during the buy down will have what they owe adjusted proportionately •Employees who stay past the buy down period will not pay back the advance 15Page 21 of 68 Communication Plan with Employees Completed •Memo to supervisors on February 1 change for new employees •Two feedback sessions with Employee Benefits Committee and Directors Teams •Workday Ambassador cross departmental team assembled •Two monthly Leadership meeting presentations 16Page 22 of 68 Communication Plan with Employees In Progress •Workday project page on internal website, including FAQ •Updates via GO newsletter •Presentations/Q&A at department level staff meetings •Video message to employees •Payroll changes letter to employees •Time entry and employee self service training schedule •Documented final advance to employees 17Page 23 of 68 City of Georgetown, Texas Government and Finance Advisory Board May 29, 2019 S UB J E C T: C onsideration and pos s ible rec ommendation to approve the purchas e of s ervers and s oftware for a dis as ter recovery datac enter from Dell in the amount of $279,845.28. James Davis , I T O perations Manager IT E M S UMMARY: T his item is to req ues t approval to p urc has e eighteen Dell s ervers and the VMWare s oftware required to cons truct a disaster rec o very d atac enter at the P ublic S afety O p erations and Training C enter (P S O T C ). It als o includes the refres h of some s ervers at the C ity’s primary datac enter. W hile the C ity maintains an aggressive sys tem of server bac kups , there are currently no hardware resources on whic h bac k-up s can be resto red if the primary d atac enter is d es troyed . In s uc h an event, the organization could fac e extended downtime while hard ware is purc hased, s hipped, and configured. O nce hardware was in p lace, b ackups would then have to be res tored. T his proc es s could potentially take a month or mo re and b e sub ject to the typic al risks as s o ciated with restoring s ervers fro m bac k-ups . F eedback from C ity C ounc il and G G AF has indic ated that this extend ed lo s s o f bus ines s sys tems is not an acc eptable ris k. T his item als o addresses “R isk 5: I T C ontingency P lan” from the S eptember 2018 R is k As s es s ment titled C itywide R isk Assessment R esu lts a n d N ext S teps c onducted by the cons ulting firm P lante Moran. I T staff researched the leading technologies currently on the market with cost estimates ranging up to 1.2 million D ollars. Vendors were then consulted to develop configurations that were with within industry best practices and would meet the needs of the C ity. T he proposed solution provides the capabilities needed at a better price. With the p urc has e of this hardware and s o ftware, the C ity will have the nec es s ary resources to ac tively res pond to and quic kly rec over from a dis as ter. C ity would benefit from: S tandardized hardware in both the primary and dis as ter recovery datac enters . Hardware and s oftware necessary to run all 175 production s ervers from the P S O T C datacenter. Automated failover\resto ration o f 75 c ritic al productio n s ervers (aka Tier 1 s ervers); semi-automatic failover of 100 less critical s ervers. R es ourc es for 30 virtual desktop s es s ions. A R ecovery P o int O b jective (R P O ) o f 24 hours . A rec o very point o b jec tive d es ignates the variable amount of data that will be los t or will have to be re-entered. A R ecovery Time O bjective (RTO ) o f 8 hours fro m the time o f failure fo r 75 s ervers. A restore time objective designates how much time it will take to bring systems back into a production ready state. A R ecovery Time O bjective (RTO ) of 24 hours from the time of failure for 100 s ervers. Eleven (11) C is co servers will als o b e replac ed in the p rimary datacenter to c reate hard ware c onsistenc y between the two datacenters. T he us ed C isc o servers were p urc hased b ack by Dell. T hes e s ervers run our virtualized s erver enviro nment and are d ue fo r replac ement as part of the datac enter refresh c yc le in F Y 21. R eplacing the servers now will reduc e the cost of the F Y 21 datac enter refresh by an estimated $200,000. S even servers will be placed in the P S O T C and allow it to be us ed for a disaster rec overy site. S ix of thes e s ervers will be utilized to run 175 productio n virtual s ervers in the event of a disaster. S eventy five (75) o f tho s e servers will c o me online automatically at the time of los s . T hos e s ervers inc lude all sys tems identified as Tier 1. Tier 1 s ystems includ e the C ity’s mission c ritic al s ervers running to o ls and s o ftware in the following areas : emergenc y respond er d is p atc h, c o mmunicatio ns, critical I T sys tem administration, utility c ontrol and adminis tratio n, financ ial management, human resource management, and as s et management. Page 24 of 68 O ne s erver will be us ed to allow up to thirty virtual d es kto p s es s io ns to b e utilized by s taff in the event of a dis as ter. S taff rec eived c o nfiguratio ns and quo tes from multip le vend o rs and Dell p ro vided the b es t optio ns , pric e, and potential local impact. P rice inc ludes five years of hardware maintenance. S taff reviewed the proposed c onfiguration and p ricing with G artner, a leading informatio n technology res earch and advis o ry c ompany. G artner c o nfirmed the configuration was an indus try best prac tic e at proper value. Equipment to be purchas ed from Dell in ac cordance with pricing, terms and c onditions s et by DI R contrac t DI R -T S O -3763. F IN AN C IAL IMPAC T: All expenses were budgeted in the F Y 2019 budget and will be c harged to 570-5-0652-51-349 (I T O perating – O ne Time P rograms). P roject will c reate an es timated increase in maintenance for VMWare s oftware of $15,000.00 annually. S ervers will require replacement in fis cal year 2024. T his reques t was originally inc luded in the F Y 2018 budget; however, the project was not completed that year and funding was returned to the I T Internal S ervice F und. F unding was re-appropriated in the F Y 2019 budget through a mid-year budget amendment approved by the C ity C ouncil at their January 8, 2019 meeting (Item T ). S UB MIT T E D B Y: James Davis , I T O perations Manager; C hris Bryc e, I T Director AT TAC H ME N T S: Description Type Quote 1 Backup Material Quote 2 Backup Material Quote 3 Backup Material Quote 4 Backup Material Page 25 of 68 A quote for your consideration! Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order . Quote No. Total Customer # Quoted On Expires by 1026992863468.1 $90,443.46 23014 Feb. 21, 2019 Mar. 08, 2019 Sales Rep Phone Email Billing To Michael Villa Jr. (800) 456-3355 , 80000 Michael_Villa_Jr@DellTeam.com ACCOUNTS PAYABLE CITY OF GEORGETOWN PO BOX 409 CITY OF GEORGETOWN GEORGETOWN, TX 78627-0409 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Michael Villa Jr. Shipping Group Shipping To BEN COLLIER CITY OF GEORGETOWN CITY OF GEORGETOWN 300 INDUSTRIAL AVE GEORGETOWN, TX 78626-8445 (512) 930-3654 Shipping Method Standard Delivery . Product Unit Price Qty Subtotal VLA VMWARE SITE RECOVERY MANAGER 8 STANDARD (25 VM PACK)$4,291.41 3 $12,874.23 VLA VMWARE PROD SUP/SUB FOR VMW SITE RECOVERY MGR 8 STD 25 VM PK FOR 1YR $1,165.21 3 $3,495.63 VLA VMWARE VSPHERE 6 ENTERPRISE PLUS FOR 1 PROCESSOR $3,093.97 12 $37,127.64 VLA VMWARE PROD SUP/SUB VSPHERE 6 Page 1 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 26 of 68 ENT PLUS FOR 1 PROC FOR 1YR $810.83 12 $9,729.96 VLA VMWARE CREDITS PREPD SVCS PSO 151-600 $84.00 324 $27,216.00 . Subtotal: Shipping: Estimated Tax: Total: $90,443.46 $0.00 $0.00 $90,443.46 Page 2 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 27 of 68 Shipping Group Details . Shipping To BEN COLLIER CITY OF GEORGETOWN CITY OF GEORGETOWN 300 INDUSTRIAL AVE GEORGETOWN, TX 78626-8445 (512) 930-3654 Shipping Method Standard Delivery Qty Subtotal VLA VMWARE SITE RECOVERY MANAGER 8 STANDARD (25 VM PACK) Contract # 74777 Customer Agreement # One Time Reseller $4,291.41 3 $12,874.23 Description SKU Unit Price Qty Subtotal VLA VMWARE SITE RECOVERY MANAGER 8 STANDARD (25 VM PACK)AA523381 -3 - Qty Subtotal VLA VMWARE PROD SUP/SUB FOR VMW SITE RECOVERY MGR 8 STD 25 VM PK FOR 1YR Contract # 74777 Customer Agreement # One Time Reseller $1,165.21 3 $3,495.63 Description SKU Unit Price Qty Subtotal VLA VMWARE PROD SUP/SUB FOR VMW SITE RECOVERY MGR 8 STD 25 VM PK FOR 1YR AA523379 -3 - Qty Subtotal VLA VMWARE VSPHERE 6 ENTERPRISE PLUS FOR 1 PROCESSOR Contract # 74777 Customer Agreement # One Time Reseller $3,093.97 12 $37,127.64 Description SKU Unit Price Qty Subtotal VLA VMWARE VSPHERE 6 ENTERPRISE PLUS FOR 1 PROCESSOR AA523377 -12 - Qty Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR Contract # 74777 Customer Agreement # One Time Reseller $810.83 12 $9,729.96 Description SKU Unit Price Qty Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR AA523366 -12 - Qty Subtotal VLA VMWARE CREDITS PREPD SVCS PSO 151-600 Contract # 74777 Customer Agreement # One Time Reseller $84.00 324 $27,216.00 Description SKU Unit Price Qty Subtotal VLA VMWARE CREDITS PREPD SVCS PSO 151-600 A6535528 -324 - Subtotal:$90,443.46 Page 3 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 28 of 68 Shipping: Estimated Tax: Total: $0.00 $0.00 $90,443.46 Page 4 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 29 of 68 Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale , which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax- exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 5 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 30 of 68 A quote for your consideration! Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order . Quote No.3000035438197.1 Total $31,141.88 Customer #23014 Quoted On Mar. 20, 2019 Expires by Apr. 19, 2019 Solution ID 10806579 Deal ID 17264345 Sales Rep Megan Agoston Phone (800) 456-3355, 5130601 Email Megan_Agoston@Dell.com Billing To ACCOUNTS PAYABLE CITY OF GEORGETOWN PO BOX 409 CITY OF GEORGETOWN GEORGETOWN, TX 78627-0409 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Megan Agoston . Product Unit Price Qty Subtotal PowerEdge R640 - VDI $18,011.76 1 $18,011.76 PowerEdge R640 - DMZ $6,565.06 2 $13,130.12 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $31,141.88 $0.00 $31,141.88 $0.00 $0.00 $31,141.88 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. Page 1 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 31 of 68 Qty Subtotal PowerEdge R640 - VDI Estimated delivery if purchased today: Apr. 02, 2019 Contract # 75AHH Customer Agreement # DIR-TSO-3763 $18,011.76 1 $18,011.76 Description SKU Unit Price Qty Subtotal PowerEdge R640 Server 210-AKWU -1 - PowerEdge R640 Motherboard 329-BDKC -1 - No Trusted Platform Module 461-AADZ -1 - 2.5 Chassis with up to 8 Hard Drives and 3PCIe slots 321-BCQJ -1 - PowerEdge R640 Shipping 340-BKNE -1 - PowerEdge R640 x8 Drive Shipping Material 343-BBEV -1 - Intel Xeon Gold 6148 2.4G, 20C/40T, 10.4GT/s , 27M Cache, Turbo, HT (150W) DDR4-2666 338-BLMN -1 - Intel Xeon Gold 6148 2.4G, 20C/40T, 10.4GT/s , 27M Cache, Turbo, HT (150W) DDR4-2666 374-BBOI -1 - DIMM Blanks for System with 2 Processors 370-ABWE -1 - Standard 1U Heatsink 412-AAIQ -1 - Standard 1U Heatsink 412-AAIQ -1 - 2666MT/s RDIMMs 370-ADNU -1 - Performance Optimized 370-AAIP -1 - Unconfigured RAID 780-BCDS -1 - PERC H330 RAID Controller, Minicard 405-AAEF -1 - VMware ESXi 6.7 U1 Embedded Image on Flash Media (License Not Included)634-BRIM -1 - No Media Required 421-5736 -1 - iDRAC9,Enterprise 385-BBKT -1 - OME Server Configuration Management 528-BBWT -1 - iDRAC Group Manager, Enabled 379-BCQV -1 - iDRAC,Legacy Password 379-BCSG -1 - Riser Config 2, 3x16 LP 330-BBGN -1 - Intel X710 DP 10Gb DA/SFP+, + I350 DP 1Gb Ethernet, Network Daughter Card 555-BCKO -1 - IDSDM and Combo Card Reader 385-BBLE -1 - Redundant SD Cards Enabled 385-BBCF -1 - 32GB microSDHC/SDXC Card 385-BBKH -1 - 32GB microSDHC/SDXC Card 385-BBKH -1 - No Internal Optical Drive for x4 and x8 HDD Chassis 429-ABBF -1 - 8 Standard Fans for R640 384-BBQJ -1 - Dual, Hot-plug, Redundant Power Supply (1+1), 750W 450-ADWS -1 - Standard Bezel 325-BCHH -1 - Dell EMC Luggage Tag 350-BBJS -1 - No Quick Sync 350-BBKB -1 - Page 2 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 32 of 68 Power Saving Dell Active Power Controller 750-AABF -1 - UEFI BIOS Boot Mode with GPT Partition 800-BBDM -1 - ReadyRails Sliding Rails With Cable Management Arm 770-BBBL -1 - No Systems Documentation, No OpenManage DVD Kit 631-AACK -1 - US Order 332-1286 -1 - OpenManage Integration for VMware vCenter - 1 host increment, 5 year license - Digitally Fulfilled 634-BJBC -1 - Dell Hardware Limited Warranty Plus On-Site Service 813-9255 -1 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 3 Years 813-9283 -1 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Years Extended 813-9287 -1 - ProSupport Plus Mission Critical: 7x24 HW/SW Technical Support and Assistance, 5 Years 813-9288 -1 - Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 -1 - Dell Limited Hardware Warranty Plus Service, Extended Year(s)975-3462 -1 - On-Site Installation Declined 900-9997 -1 - 32GB RDIMM 2666MT/s Dual Rank 370-ADNF -12 - 1.92TB SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD, 10512 TBW 400-AZTN -6 - Intel X710 Dual Port 10Gb Direct Attach, SFP+, Low Profile 555-BCKN -1 - NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 450-AALV -2 - Qty Subtotal PowerEdge R640 - DMZ Estimated delivery if purchased today: Apr. 02, 2019 Contract # 75AHH Customer Agreement # DIR-TSO-3763 $6,565.06 2 $13,130.12 Description SKU Unit Price Qty Subtotal PowerEdge R640 Server 210-AKWU -2 - PowerEdge R640 Motherboard 329-BDKC -2 - No Trusted Platform Module 461-AADZ -2 - 2.5 Chassis with up to 8 Hard Drives and 3PCIe slots 321-BCQJ -2 - PowerEdge R640 Shipping 340-BKNE -2 - PowerEdge R640 x8 Drive Shipping Material 343-BBEV -2 - Intel Xeon Silver 4110 2.1G, 8C/16T, 9.6GT/s , 11M Cache, Turbo, HT (85W) DDR4-2400 338-BLUQ -2 - Intel Xeon Silver 4110 2.1G, 8C/16T, 9.6GT/s , 11M Cache, Turbo, HT (85W) DDR4-2400 374-BBPN -2 - DIMM Blanks for System with 2 Processors 370-ABWE -2 - Standard 1U Heatsink 412-AAIQ -2 - Standard 1U Heatsink 412-AAIQ -2 - 2666MT/s RDIMMs 370-ADNU -2 - Performance Optimized 370-AAIP -2 - Unconfigured RAID 780-BCDS -2 - PERC H730P RAID Controller, 2GB NV Cache, Mini card 405-AANT -2 - Page 3 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 33 of 68 VMware ESXi 6.7 U1 Embedded Image on Flash Media (License Not Included)634-BRIM -2 - No Media Required 421-5736 -2 - iDRAC9,Enterprise 385-BBKT -2 - OME Server Configuration Management 528-BBWT -2 - iDRAC Group Manager, Enabled 379-BCQV -2 - iDRAC,Legacy Password 379-BCSG -2 - Riser Config 2, 3x16 LP 330-BBGN -2 - Intel X710 DP 10Gb DA/SFP+, + I350 DP 1Gb Ethernet, Network Daughter Card 555-BCKO -2 - IDSDM and Combo Card Reader 385-BBLE -2 - Redundant SD Cards Enabled 385-BBCF -2 - 32GB microSDHC/SDXC Card 385-BBKH -2 - 32GB microSDHC/SDXC Card 385-BBKH -2 - No Internal Optical Drive for x4 and x8 HDD Chassis 429-ABBF -2 - 8 Standard Fans for R640 384-BBQJ -2 - Dual, Hot-plug, Redundant Power Supply (1+1), 750W 450-ADWS -2 - Standard Bezel 325-BCHH -2 - Dell EMC Luggage Tag 350-BBJS -2 - No Quick Sync 350-BBKB -2 - Power Saving Dell Active Power Controller 750-AABF -2 - ReadyRails Sliding Rails With Cable Management Arm 770-BBBL -2 - No Systems Documentation, No OpenManage DVD Kit 631-AACK -2 - US Order 332-1286 -2 - OpenManage Integration for VMware vCenter - 1 host increment, 5 year license - Digitally Fulfilled 634-BJBC -2 - Dell Hardware Limited Warranty Plus On-Site Service 813-9255 -2 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 3 Years 813-9283 -2 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Years Extended 813-9287 -2 - ProSupport Plus Mission Critical: 7x24 HW/SW Technical Support and Assistance, 5 Years 813-9288 -2 - Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 -2 - Dell Limited Hardware Warranty Plus Service, Extended Year(s)975-3462 -2 - On-Site Installation Declined 900-9997 -2 - 16GB RDIMM, 2666MT/s, Dual Rank 370-ADND -12 - 240GB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot Plug S4610 Drive 400-BDSS -2 - Intel X710 Dual Port 10Gb Direct Attach, SFP+, Low Profile 555-BCKN -2 - NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 450-AALV -4 - Subtotal: Shipping: Estimated Tax: $31,141.88 $0.00 $0.00 Page 4 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 34 of 68 Total:$31,141.88 Page 5 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 35 of 68 Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale , which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S. If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms and conditions located at https://boomi.com/msa. If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject to the terms and conditions located at https://www.secureworks.com/eula/eula-us. If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“Satisfaction Guarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, such storage product is subject to the Satisfaction Guarantee. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax- exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 6 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 36 of 68 A quote for your consideration! Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order . Quote No.3000035439261.1 Total $6,382.50 Customer #23014 Quoted On Mar. 20, 2019 Expires by Apr. 19, 2019 Solution ID 10806776 Deal ID 17264345 Sales Rep Megan Agoston Phone (800) 456-3355, 5130601 Email Megan_Agoston@Dell.com Billing To ACCOUNTS PAYABLE CITY OF GEORGETOWN PO BOX 409 CITY OF GEORGETOWN GEORGETOWN, TX 78627-0409 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Megan Agoston . Product Unit Price Qty Subtotal PowerEdge R640 - Cistera Server $6,382.50 1 $6,382.50 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $6,382.50 $0.00 $6,382.50 $0.00 $0.00 $6,382.50 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. Page 1 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 37 of 68 Qty Subtotal PowerEdge R640 - Cistera Server Estimated delivery if purchased today: Apr. 02, 2019 Contract # 75AHH Customer Agreement # DIR-TSO-3763 $6,382.50 1 $6,382.50 Description SKU Unit Price Qty Subtotal PowerEdge R640 Server 210-AKWU -1 - PowerEdge R640 Motherboard 329-BDKC -1 - No Trusted Platform Module 461-AADZ -1 - 2.5 Chassis with up to 8 Hard Drives and 3PCIe slots 321-BCQJ -1 - PowerEdge R640 Shipping 340-BKNE -1 - PowerEdge R640 x8 Drive Shipping Material 343-BBEV -1 - Intel Xeon Silver 4110 2.1G, 8C/16T, 9.6GT/s , 11M Cache, Turbo, HT (85W) DDR4-2400 338-BLUQ -1 - Intel Xeon Silver 4110 2.1G, 8C/16T, 9.6GT/s , 11M Cache, Turbo, HT (85W) DDR4-2400 374-BBPN -1 - DIMM Blanks for System with 2 Processors 370-ABWE -1 - Standard 1U Heatsink 412-AAIQ -1 - Standard 1U Heatsink 412-AAIQ -1 - 2666MT/s RDIMMs 370-ADNU -1 - Performance Optimized 370-AAIP -1 - Unconfigured RAID 780-BCDS -1 - PERC H730P RAID Controller, 2GB NV Cache, Mini card 405-AANT -1 - VMware ESXi 6.7 U1 Embedded Image on Flash Media (License Not Included)634-BRIM -1 - No Media Required 421-5736 -1 - iDRAC9,Enterprise 385-BBKT -1 - OME Server Configuration Management 528-BBWT -1 - iDRAC Group Manager, Enabled 379-BCQV -1 - iDRAC,Legacy Password 379-BCSG -1 - Riser Config 2, 3x16 LP 330-BBGN -1 - Intel X710 DP 10Gb DA/SFP+, + I350 DP 1Gb Ethernet, Network Daughter Card 555-BCKO -1 - IDSDM and Combo Card Reader 385-BBLE -1 - Redundant SD Cards Enabled 385-BBCF -1 - 32GB microSDHC/SDXC Card 385-BBKH -1 - 32GB microSDHC/SDXC Card 385-BBKH -1 - No Internal Optical Drive for x4 and x8 HDD Chassis 429-ABBF -1 - 8 Standard Fans for R640 384-BBQJ -1 - Dual, Hot-plug, Redundant Power Supply (1+1), 750W 450-ADWS -1 - Standard Bezel 325-BCHH -1 - Dell EMC Luggage Tag 350-BBJS -1 - No Quick Sync 350-BBKB -1 - Page 2 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 38 of 68 Power Saving Dell Active Power Controller 750-AABF -1 - UEFI BIOS Boot Mode with GPT Partition 800-BBDM -1 - ReadyRails Sliding Rails With Cable Management Arm 770-BBBL -1 - No Systems Documentation, No OpenManage DVD Kit 631-AACK -1 - US Order 332-1286 -1 - OpenManage Integration for VMware vCenter - 1 host increment, 5 year license - Digitally Fulfilled 634-BJBC -1 - Dell Hardware Limited Warranty Plus On-Site Service 813-9255 -1 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 3 Years 813-9283 -1 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Years Extended 813-9287 -1 - ProSupport Plus Mission Critical: 7x24 HW/SW Technical Support and Assistance, 5 Years 813-9288 -1 - Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 -1 - Dell Limited Hardware Warranty Plus Service, Extended Year(s)975-3462 -1 - On-Site Installation Declined 900-9997 -1 - 16GB RDIMM, 2666MT/s, Dual Rank 370-ADND -4 - 240GB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot Plug S4610 Drive 400-BDSS -2 - Intel X710 Dual Port 10Gb Direct Attach, SFP+, Low Profile 555-BCKN -1 - NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 450-AALV -2 - Subtotal: Shipping: Estimated Tax: Total: $6,382.50 $0.00 $0.00 $6,382.50 Page 3 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 39 of 68 Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale , which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S. If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms and conditions located at https://boomi.com/msa. If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject to the terms and conditions located at https://www.secureworks.com/eula/eula-us. If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“Satisfaction Guarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, such storage product is subject to the Satisfaction Guarantee. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax- exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 4 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 40 of 68 A quote for your consideration! Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order . Quote No.3000035507671.1 Total $176,770.44 Customer #23014 Quoted On Mar. 21, 2019 Expires by Apr. 20, 2019 Solution ID 10811593 Sales Rep Megan Agoston Phone (800) 456-3355, 5130601 Email Megan_Agoston@Dell.com Billing To ACCOUNTS PAYABLE CITY OF GEORGETOWN PO BOX 409 CITY OF GEORGETOWN GEORGETOWN, TX 78627-0409 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Megan Agoston . Product Unit Price Qty Subtotal PowerEdge R640 - [amer_r640_12232]$12,626.46 14 $176,770.44 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $176,770.44 $0.00 $176,770.44 $0.00 $0.00 $176,770.44 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. Page 1 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 41 of 68 Qty Subtotal PowerEdge R640 - [amer_r640_12232] Estimated delivery if purchased today: Apr. 03, 2019 Contract # 75AHH Customer Agreement # DIR-TSO-3763 $12,626.46 14 $176,770.44 Description SKU Unit Price Qty Subtotal PowerEdge R640 Server 210-AKWU -14 - PowerEdge R640 Motherboard 329-BDKC -14 - No Trusted Platform Module 461-AADZ -14 - 2.5 Chassis with up to 8 Hard Drives and 3PCIe slots 321-BCQJ -14 - PowerEdge R640 Shipping 340-BKNE -14 - PowerEdge R640 x8 Drive Shipping Material 343-BBEV -14 - Intel Xeon Gold 6148 2.4G, 20C/40T, 10.4GT/s , 27M Cache, Turbo, HT (150W) DDR4-2666 338-BLMN -14 - Intel Xeon Gold 6148 2.4G, 20C/40T, 10.4GT/s , 27M Cache, Turbo, HT (150W) DDR4-2666 374-BBOI -14 - DIMM Blanks for System with 2 Processors 370-ABWE -14 - Standard 1U Heatsink 412-AAIQ -14 - Standard 1U Heatsink 412-AAIQ -14 - 2666MT/s RDIMMs 370-ADNU -14 - Performance Optimized 370-AAIP -14 - No RAID 780-BCDI -14 - PERC H730P RAID Controller, 2GB NV Cache, Mini card 405-AANT -14 - VMware ESXi 6.7 U1 Embedded Image on Flash Media (License Not Included)634-BRIM -14 - No Media Required 421-5736 -14 - iDRAC9,Enterprise 385-BBKT -14 - OME Server Configuration Management 528-BBWT -14 - iDRAC Group Manager, Enabled 379-BCQV -14 - iDRAC,Legacy Password 379-BCSG -14 - Riser Config 4, 2x16 LP 330-BBGY -14 - Intel X710 Quad Port 10Gb DA/SFP+ Ethernet, Network Daughter Card 555-BCKP -14 - IDSDM and Combo Card Reader 385-BBLE -14 - Redundant SD Cards Enabled 385-BBCF -14 - 32GB microSDHC/SDXC Card 385-BBKH -14 - 32GB microSDHC/SDXC Card 385-BBKH -14 - No Internal Optical Drive for x4 and x8 HDD Chassis 429-ABBF -14 - 8 Standard Fans for R640 384-BBQJ -14 - Dual, Hot-plug, Redundant Power Supply (1+1), 750W 450-ADWS -14 - Standard Bezel 325-BCHH -14 - Dell EMC Luggage Tag 350-BBJS -14 - No Quick Sync 350-BBKB -14 - Page 2 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 42 of 68 Power Saving Dell Active Power Controller 750-AABF -14 - ReadyRails Sliding Rails With Cable Management Arm 770-BBBL -14 - No Systems Documentation, No OpenManage DVD Kit 631-AACK -14 - US Order 332-1286 -14 - OpenManage Integration for VMware vCenter - 1 host increment, 5 year license - Digitally Fulfilled 634-BJBC -14 - Dell Hardware Limited Warranty Plus On-Site Service 813-9255 -14 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 3 Years 813-9283 -14 - ProSupport Plus Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Years Extended 813-9287 -14 - ProSupport Plus Mission Critical: 7x24 HW/SW Technical Support and Assistance, 5 Years 813-9288 -14 - Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 -14 - Dell Limited Hardware Warranty Plus Service, Extended Year(s)975-3462 -14 - On-Site Installation Declined 900-9997 -14 - 32GB RDIMM 2666MT/s Dual Rank 370-ADNF -168 - 240GB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot Plug S4610 Drive 400-BDSS -14 - Intel X710 Dual Port 10Gb Direct Attach, SFP+, Low Profile 555-BCKN -14 - NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 450-AALV -28 - Subtotal: Shipping: Estimated Tax: Total: $176,770.44 $0.00 $0.00 $176,770.44 Page 3 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 43 of 68 Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale , which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S. If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms and conditions located at https://boomi.com/msa. If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject to the terms and conditions located at https://www.secureworks.com/eula/eula-us. If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“Satisfaction Guarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, such storage product is subject to the Satisfaction Guarantee. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax- exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 4 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 44 of 68 City of Georgetown, Texas Government and Finance Advisory Board May 29, 2019 S UB J E C T: C onsideration and pos s ible ac tion to approve a Demolition C ontrac t with Haulbrooke, Inc. of S hertz, Texas for the Demolition of five buildings and adjac ent infras tructure to completely clear the site, at and around 321 W. 8th S t in the amount of $63,414. – Eric Johns on, C I P Manager. IT E M S UMMARY: O n April 19, 2019, the C ity of G eorgetown is s ued an Invitation to Bid for the Downtown P arking Expans ion Demolition. O f the nine res ponses received, Haulbrooke, Inc provided the low bid of $63,414 and a c ontract time of 22 c alendar days. F IN AN C IAL IMPAC T: T he total budget for Downtown P arking Expansion is $600,000, inc luding: Demolition C onstruc tion O wner C ontingenc y Downtown P arking Expans ion is funded through C ertific ates of O bligation: $250,000 is s ued through the 2018 annual debt is s uance $350,000 is s ued through the 2019 annual debt is s uance S UB MIT T E D B Y: Eric Johns on, C I P Manager AT TAC H ME N T S: Description Type Contract Backup Material Bid Tab Backup Material Pres entation Pres entation Page 45 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} GENERAL SERVICE CONTRACT WITH THE CITY OF GEORGETOWN, TEXAS This General Service Contract is by and between the City of Georgetown, a Texas Home-Rule Municipal Corporation (the “City”), and Haulbrooke Inc. (the “Contractor”), for the following work: Downtown Parking Expansion - Demolition. 1. Scope of Services. Contractor agrees to provide such services as further described in Exhibit A, which is attached and incorporated herein. 2. Supplement Provisions. Supplemental provisions applicable to this Contract are included in Exhibit B and incorporated herein by reference. 3. Consideration. In consideration for the services performed in the Scope of Services and Contractor’s completion of work in conformity with this Contract, the City shall pay the Contractor an amount not to exceed Sixty Three Thousand – Four Hundred and Fourteen and 00/100 Dollars ($63,414). 4. Payment Application. Within seven (7) calendar days of completion of the services the Contractor will submit its payment application to the City. 5. City’s Payment and Approval. All payments will be processed in accordance with Texas Prompt Payment Act, Texas Government Code, Subtitle F, Chapter 2251. The City will pay Contractor within thirty days after of receipt of a correct payment application for services. The Contractor may charge a late fee (fee shall not be greater than that permitted under the Texas Prompt Payment Act) for payments not made in accordance with this prompt payment policy; however, the policy does not apply to payments made by the City in the event: (a) there is a bona fide dispute between the City and Contractor concerning the goods, supplies, materials, equipment delivered, or the services performed, that causes the payment to be late; (b) the terms of a federal agreement, grant, regulation or statute prevents the City from making a timely payment with Federal funds; (c) there is a bona fide dispute between the Contractor and a subcontractor and its suppliers concerning goods, supplies, material or equipment delivered, or the services performed, which caused the payment to be late; or (d) the payment application is not mailed to the City in accordance with Agreement. 6. Time is of the Essence. The Contractor must complete all the services described in the Scope of Services by the following dates: 22 Calendar Days from Notice to Proceed 7. Executed Contract. The “Notice to Proceed” will not be given nor shall any work commence until this Contract is fully executed and all exhibits and other attachments are completely executed and attached to the Contract. 8. Performance and Payment Bonds. The successful proposer shall provide a Performance Bonds if the bid is greater than $100,000 and Payment Bond if the bid is greater than $50,000. Each bond shall be issued in an amount of one hundred percent (100%) of the Contract Amount by a solvent surety or insurance company licensed to do business in the State of Texas, and registered/approved by United States Treasury Department. Page 46 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} 9. Change Orders. Changes will not be made, nor will invoices for changes, alterations, modifications, deviations, or extra work or services be recognized or paid, except upon the prior written order from authorized personnel of the City. The Contractor will not execute change orders on behalf of the City or otherwise alter the scope of the services except in the event of a duly authorized change order approved by the City as provided in this Contract. 10. Dispute Resolution. If either the Contractor or the City has a claim or dispute, the parties shall first attempt to resolve the matter through this dispute resolution process. The disputing party shall notify the other party in writing as soon as practicable after discovering the claim, dispute or breach. The notice shall state the nature of the dispute and list the party’s specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort, in person or through generally accepted means, to resolve any claim, dispute, breach or other matter in question that may arise out of, or in connection with, this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the date of receipt of the notice of the dispute, then the parties may submit the matter to non-binding mediation upon written consent of authorized representatives of both parties. If the parties cannot resolve the dispute through mediation, then either party shall have the right to exercise any and all remedies available under law regarding the dispute. If there is a dispute between the Contractor and the City respecting any service provided or to be provided hereunder by the Contractor, the Contractor agrees to continue providing on a timely basis all services to be provided by the Contractor hereunder, including any service as to which there is a dispute. 11. Independent Contractor. It is understood and agreed by the parties that the Contractor is an independent contractor retained for the services described in the Scope of Services. The City will not control the manner or the means of the Contractor's performance, but shall be entitled to work product as detailed in the Scope of Services. The City will not be responsible for reporting or paying employment taxes or other similar levies that may be required by the United States Internal Revenue Service or other State or Federal agencies. This Contract does not create a joint venture. 12. Subcontractor. The term "subcontractor" shall mean and include only those hired by and having a direct contract with Contractor for performance of work on the Project. The City shall have no responsibility to any subcontractor employed by a Contractor for performance of work on the Project, and all subcontractors shall look exclusively to the Contractor for any payments due. The Contractor shall be fully responsible to the City for the acts and omissions of its subcontractors. Nothing contained herein shall create any contractual or employment relations between any subcontractor and the City. 13. Insurance. Contractor shall procure and maintain at its sole cost and expense for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, volunteers, employees or subcontractors. The polices, limits and endorsements required are set forth in Exhibit C. Contractor’s insurance certificate satisfying the City insurance requirements is attached as Exhibit D. 14. INDEMNIFICATION. THE CONTRACTOR SHALL INDEMNIFY, HOLD HARMLESS, AND DEFEND THE CITY, ITS OFFICERS, AGENTS, VOLUNTEERS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL Page 47 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEYS’ FEES, FOR INJURY TO OR DEATH OF ANY PERSON OR FOR DAMAGE TO ANY PROPERTY ARISING OUT OF OR IN CONNECTION WITH THE WORK DONE BY THE CONTRACTOR, ITS AGENTS, REPRESENTATIVES, VOLUNTEERS, EMPLOYEES, OR SUBCONTRACTORS UNDER THIS CONTRACT. SUCH INDEMNITY SHALL APPLY REGARDLESS OF WHETHER THE CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, OR LIABILITY ARISE IN WHOLE OR IN PART FROM THE NEGLIGENCE OF THE CITY, ANY OTHER PARTY INDEMNIFIED HEREUNDER, THE CONTRACTOR, OR ANY THIRD PARTY. 15. RELEASE. THE CONTRACTOR ASSUMES FULL RESPONSIBILITY FOR THE WORK TO BE PERFORMED HEREUNDER AND HEREBY RELEASES, RELINQUISHES, AND DISCHARGES THE CITY, ITS OFFICERS, AGENTS, VOLUNTEERS, AND EMPLOYEES FROM ALL CLAIMS, DEMANDS, AND CAUSES OF ACTION OF EVERY KIND AND CHARACTER, INCLUDING THE COST OF DEFENSE THEREOF, FOR ANY INJURY TO OR DEATH OF ANY PERSON AND ANY LOSS OF OR DAMAGE TO ANY PROPERTY THAT IS CAUSED BY, ALLEGED TO BE CAUSED BY, ARISING OUT OF, OR IN CONNECTION WITH THE WORK TO BE PERFORMED HEREUNDER BY CONTRACTOR, ITS AGENTS, REPRESENTATIVES, VOLUNTEERS, EMPLOYEES, OR SUBCONTRACTORS. THIS RELEASE SHALL APPLY REGARDLESS OF WHETHER SAID CLAIMS, DEMANDS, AND CAUSES OF ACTION ARE COVERED IN WHOLE OR IN PART BY INSURANCE AND REGARDLESS OF WHETHER SUCH INJURY, DEATH, LOSS, OR DAMAGE WAS CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF THE CITY, ANY OTHER PARTY RELEASED HEREUNDER, THE CONTRACTOR, OR ANY THIRD PARTY. 16. Performance. Contractor, its employees, associates, or subcontractors shall perform all the services described in the Scope of Services in a professional manner and be fully qualified and competent to perform those services. Contractor shall undertake the work and complete it in a timely manner. 17. Compliance with Laws. The Contractor will comply with all applicable federal, state, and local statutes, regulations, ordinances, and other laws. Contractor shall comply with all federal, state and local standards, codes and ordinances, as well as other authorities that have jurisdiction pertaining to equipment and materials used and their application. None of the terms or provisions of the specification shall be construed as waiving any rules, regulations or requirements of these authorities. Contractor shall be responsible for obtaining all necessary permits, certificates and/or licenses to fulfill contractual obligations to the City. 18. Taxes. The City is exempt from payment of state and local sales and use taxes on labor and materials incorporated into the project. If necessary, it is the Contractor's responsibility to obtain a sales tax permit, resale certificate, and exemption certificate that shall enable the Contractor to buy any materials to be incorporated into the project Page 48 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} and then resell the aforementioned materials to the City without paying the tax on the materials at the time of purchase. 19. Advertising and Publicity. Contractor shall not advertise or otherwise publicize, without the City’s prior written consent, the fact that the City has entered into the Agreement, except to the extent required by applicable law. 20. Confidentiality. In order to provide the deliverables to the City, Contractor may require access to certain of the City’s and/or its licensors’ confidential information (including, but not limited to, inventions, employee information, trade secrets, confidential know- how, confidential business information and other information which the City or its licensors consider confidential)(collectively, “Confidential Information”). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors, and any unauthorized use, disclosure, dissemination or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents or representatives) agrees that it will maintain the Confidential Information in strict confident and shall not disclose, disseminate, copy, divulge, recreate or otherwise use the Confidential Information without the prior written consent of the City, or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or as a result of an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City prior to disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 21. Claims. If a claim, demand, suit or other action is asserted against the Contractor which arises under or concerns the Agreement, or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice to the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit or other action; the names and address of the claimant(s); the basis thereof; and the name of each person against whom such claim is asserted. Such notice shall be delivered to the Purchasing Department as set forth below and to the City Attorney at PO Box 409, Georgetown, TX 78627. 22. Overcharges. Contractor hereby assigns to the City any and all claims for overcharges associated with this Agreement which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and/or which arise under the antitrust laws of the State of Texas, Business and Commerce Code Ann., Section 15.01, et seq. 23. Default Contractor shall be in default under the Agreement if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Agreement, (b) fails to fully, timely and faithfully perform any of its material obligations under any agreement Contractor has with the City, (c) fails to timely pay any fees or taxes owed to the City, (d) becomes insolvent or seeks relief under the bankruptcy laws of the United Page 49 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} States, or (e) makes a material misrepresentation in Contractor’s bid, or in any report or deliverable required to be submitted by Contractor to the City. A Contractor who abandons or defaults the work on the Agreement and causes the City to purchase the goods or services elsewhere may be charged the difference in cost of the goods or service if any and may not be considered in the re-advertisement of the service and may be rejected as an irresponsible bidder and not considered in future Solicitations for the same type of service unless the scope of work is significantly modified. 24. Termination for Convenience. The City shall have the right to terminate this Agreement, in whole or in part, without cause any time upon thirty (30) calendar days’ prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Agreement, with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds appropriated or otherwise legally available for such purposes, for all services performed and obligations incurred prior to the date of termination. 25. Termination for Cause. In addition to the termination rights described above, either party may terminate this Agreement effective upon written notice to the other if the other breaches any of the terms and conditions of this Agreement and fails to cure that breach within thirty (30) days after receiving written notice of the breach. In the event of an incurable breach, the non-breaching party may terminate this Agreement effective immediately upon written notice to the breaching party. 26. Non-Appropriation: This Agreement is a commitment of City’s current revenues only. It is understand and agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal year if the governing body of the city does not appropriate funds sufficient to purchase the services. The City may terminate for non-appropriation by giving the Consultant a written notice of termination at the end of its then current fiscal year. 27. Venue. This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Williamson County, Texas. 28. Amendment. This Contract may only be amended by written instrument approved and executed by the parties. 29. Force Majeure. Neither party shall be liable for any default or delay in the performance of its obligations under this Agreement if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond reasonable control. In the event of default or delay in performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform 30. Waiver of Terms. No waiver or deferral by either party of any term or condition of this Contract shall be deemed or construed to be a waiver or deferral of any other term or condition or subsequent waiver or deferral of the same term or condition. Page 50 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} 31. Survivability of Obligations. All provisions of the Agreement that impose continuing obligations on the parties, including but not limited to the warranty, indemnity and confidentiality obligations of the parties, shall survive the expiration or termination of the Agreement. 32. Severability. This Agreement is severable and if any one or more parts of it are found to be invalid, such invalidity shall not affect the remainder of this Agreement if it can be given effect without the invalid parts. 33. Successors and Assigns. This Agreement shall bind and inure to the benefit of the parties hereto and any subsequent successors and assigns; provided however, that no right or interest in the Agreement shall be assigned and no obligation shall be delegated by the Consultant without the prior written consent of the City. Any attempted assignment or delegation by the Consultant shall be void unless made in conformity with this Paragraph. 34. Third Party Beneficiaries. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the City or the Consultant. 35. Effective Date. This Contract will be effective when it is signed by the last party making it fully executed. 36. Notices. Any notice or communication permitted or required by this Agreement shall be deemed effective when personally delivered or deposited, postage prepaid, in the first class mail of the United States properly, or sent via electronic means, addressed to the appropriate party at the address set forth below: Notice to the Contractor: __Haulbrooke Inc_______ __113 Pecan Dr.________ __Shertz, TX 78154_____ __reuben@haulbrooke.com_ Notice to the City: City of Georgetown ATTN: City Manager P.O. Box 409 Georgetown, Texas 78627 Nicole.Abrego@georgetown.org Page 51 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} With a copy to: City of Georgetown ATTN: City Attorney P.O. Box 409 Georgetown, Texas 78627 37. Contractor Certification regarding Boycotting Israel. Pursuant to Chapter 2270, Texas Government Code, Contractor certifies Contractor (1) does not currently boycott Israel; and (2) will not boycott Israel during the Term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. 38. Contractor Certification regarding Business with Certain Countries and Organizations. Pursuant to Subchapter F, Chapter 2252, Texas Government Code], Contractor certifies Contractor is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. 39. Duplicate Originals. The parties may execute this Contract in duplicate originals, each of equal dignity. 40. Exhibits. All exhibits to this Contract are incorporated and made part of this Agreement for all purposes. List of Exhibits A. Scope of Services B. Supplemental Services C. Insurance Requirements D. Certificates of Insurance 41. Entire Agreement. This Contract represents the entire and integrated agreement between the City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. Page 52 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} HAULBROOK INC. CITY OF GEORGETOWN By: By: Mayor Printed Name: Date: Title: APPROVED AS TO FORM: Date: ____________________________________ City Attorney Date: Reuben Bidmead Contracts Manager 05/22/19 Page 53 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} EXHIBIT A SCOPE OF SERVICES The terms and conditions of this Contract shall take precedence and control over any term or provision of the Scope of Services that in any way conflicts with, differs from, or attempts to alter the terms of this Contract. DESCRIPTION Contractor shall provide building demolition services for the removal, clean-up and fill of five (5) buildings listed below. Demolition of the buildings will include the demolition of slabs, sidewalks and asphalt to completely clear the property. The size of the structures are below: 321 W. 8th Street – Approx 7,150 sq ft Engineered Metal Building 323 W. 8th Street – Approx 2,150 sq ft Engineered Metal Building 306 W. 7th Street – Aprrox 2,100 sq ft Rock Face Wood Stud Building 308 W. 7th Street – Aprrox 2,500 sq ft Rock Face Wood Stud Building 310 W. 7th Street – Aprrox 2,100 sq ft Rock Face Wood Stud Building The contractor shall furnish all labor, materials, tools and equipment necessary to perform the demolition, clean-up and fill work indicated herein. The contractor shall perform the following work for each structure listed above: • Demolition of structures as shown above, including building slabs, asphalt, concrete sidewalk, curb and gutter. • Protection of adjacent properties • Removal of all excess debris from site. • Protection of two (2) existing trees, streets, public signs, utilities and other items that are to remain as required. • Obtain all required permits. • Disconnecting, capping and sealing of any sanitary piping if not already done so by order of City Public Works • Verify all utilities, prior to demolition, have been disconnected by the City of Georgetown • Fill in all remaining holes and any areas where previous structures existed so area is level post demolition Page 54 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} Demolition • Demolition shall be completed on an expedited timeframe and Notice to Proceed will be provided to selected Contractor • All demolished material becomes the property of the Contractor unless otherwise stated and shall promptly be removed from the site • The Contractor shall remove all other fixtures, obstacles, machinery or equipment from the site as rapidly as possible • All damage occurred during demolition to the street, paving, walks or other city owned structure shall be the responsibility of the Contractor; he shall pay all costs associated with such damage Maintaining Traffic • The Contractor will not obstruct or store material on streets, walkways or right-of-ways unless authorized by the City • The Contractor will conduct business with minimal interference with roads, streets, sidewalks and parks • The Contractor shall provide all barriers, lights and other items required to maintain traffic as required by local ordinance Protection of Property • The Contractor shall protect adjacent properties from damages caused from falling debris or other causes • If, at any time, the safety of adjacent buildings appear to be in danger, the Contractor shall cease operations and notify the City Page 55 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} EXHIBIT B SUPPLEMENTAL PROVISIONS B.1. Liquidated Damages. The time of completion is the essence of this contract. For each calendar day that any work shall remain uncompleted after the time specified in the bid and the contract, or the increased time granted by the Owner, or as equitably increased by additional work or materials ordered after the contract is signed, the sum of three hundred dollars ($300) for projects with a contract sum of less than five million dollars ($5,000,000) and five hundred dollars ($500) for projects with a contract sum of five million dollars ($5,000,000) or more, unless otherwise specified in the special provisions, shall be deducted from the monies due the Contractor. The sum of money thus deducted for such delay, failure or noncompletion is not to be considered as a penalty, but shall be deemed, taken and treated as reasonable liquidated damages, per calendar day that the Contractor shall be in default after the time stipulated in the contract for completing the work. The said amounts are fixed and agreed upon by and between Owner and Contractor because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages the Owner in such event would sustain; and said amounts are agreed to be the amount of damages which the Owner would sustain and which shall be retained from the monies due, or that may become due, the Contractor under this contract; and if said monies be insufficient to cover the amount owing, then the Contractor or his surety shall pay any additional amounts due. B.2. Performance and Payment Bonds. Contractor shall provide a Performance Bonds if the bid is greater than $100,000 and Payment Bond if the bid is greater than $50,000. Each bond shall be issued in an amount of one hundred percent (100%) of the Contract Amount by a solvent surety or insurance company licensed to do business in the State of Texas, and registered/approved by United States Treasury Department. Page 56 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} EXHIBIT C INSURANCE REQUIREMENTS I. The Contractor agrees to maintain the types and amounts of insurance required in this Agreement throughout the term of the Agreement. The following insurance policies shall be required: A. Commercial General Liability B. Business Automobile Liability C. Workers' Compensation D. Professional Liability II. For each of these policies, the Contractor’s insurance coverage shall be primary with respect to the City, its officials, agents, employees and volunteers. Any insurance or self-insurance carried or obtained by the City, its officials, agents, employees or volunteers, shall be considered in excess of the Contractor’s insurance and shall not contribute to it. No term or provision of the indemnification provided by the Contractor to the City pursuant to this Agreement shall be construed or interpreted as limiting or otherwise affecting the terms of the insurance coverage. All Certificates of Insurance and endorsements shall be furnished to the City’s Representative at the time of execution of this Agreement, attached hereto as Exhibit D, and approved by the City before work commences. III. General Requirements Applicable to All Policies. A. Only licensed insurance carriers authorized to do business in the State of Texas shall be accepted. B. Deductibles shall be listed on the certificate of insurance and are acceptable only on an “occurrence” basis. C. “Claims made” policies are not accepted, except for Professional Liability insurance. D. Coverage shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) calendar days prior written notice has been given to the City of Georgetown. E. The Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent. Each certificate shall contain the following provisions and warranties: 1. The insurance company is licensed and authorized to do business in the State of Texas Page 57 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} 2. The insurance policy is underwritten on forms provided by the Texas State Board of Insurance or ISO 3. All endorsements and coverages are included according to the requirements of this Agreement 4. The form of notice of cancellation, termination, or change in coverage provisions is specified in this attachment F. The City of Georgetown, its officials, agents, employees, and volunteers are to be listed as Additional Insureds on the Commercial General Liability and Business Automobile Liability Policies. The coverages shall contain no special limitations on the scope of protection afforded the City, its officials, employees, and volunteers. V. Commercial General Liability requirements: A. Coverage shall be written by a carrier rated “A: VIII” or better in accordance with the current A. M. Best Key Rating Guide. B. Minimum Combined Single Limit of $1,000,000 per occurrence per project for bodily injury and property damage with a $2,000,000 annual aggregate limit. C. Coverage shall be at least as broad as Insurance Service's Office Number CG 00 01. D. No coverage shall be excluded from the standard policy without notification of individual exclusions being attached for review and acceptance. E. The coverage shall not exclude: premises/operations; independent contracts; products/completed operations; contractual liability (insuring the indemnity provided herein); and where exposures exist, Explosion, Collapse and Underground coverage. F. The City shall be listed as Additional Insured, and the policy shall be endorsed to waive rights of subrogation, to be primary and non-contributory with regard to any self-insurance or insurance policy held by the City. VI. Business Automobile Liability requirements: A. Coverage shall be written by a carrier rated “A:VIII” or better in accordance with the current Best Key Rating Guide. B. Minimum Combined Single Limit of $1,000,000 per occurrence for bodily injury and property damage. C. The Business Auto Policy must show Symbol 1 in the Covered Autos portion of the liability section in Item 2 of the declarations page. D. The coverage shall include owned, leased or rented autos, non-owned autos, any autos and hired autos. VII. Workers’ Compensation Insurance requirements: Page 58 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} A. Pursuant to the requirements set forth in Title 28, Section 110.110 of the Texas Administrative Code, all employees of the Contractor, the Contractor, all employees of any and all subcontractors, and all other persons providing services on the Project must be covered by a workers compensation insurance policy, either directly through their employer’s policy (the Contractor’s, or subcontractor’s policy) or through an executed coverage agreement on an approved DWC form. Accordingly, if a subcontractor does not have his or her own policy and a coverage agreement is used, Contractors and subcontractors must use that portion of the form whereby the hiring Contractor agrees to provide coverage to the employees of the subcontractor. The portion of the form that would otherwise allow them not to provide coverage for the employees of an independent Contractor may not be used. B. The workers compensation insurance shall include the following terms: 1. Employer’s Liability limits of $1,000,000 for each accident is required. 2. “Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04” shall be included in this policy. 3. Texas must appear in Item 3A of the Worker’s Compensation coverage or Item 3C must contain the following: All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY. VIII. Professional Liability requirements: A. Coverage shall be written by a carrier rated “A:VIII” or better in accordance with the current A. M. Best Key Rating Guide. B. Minimum of $1,000,000 per occurrence and $2,000,000 aggregate, with a maximum deductible of $100,000.00. Financial statements shall be furnished to the City upon request. C. For “claims made” policies, the availability of a 24-month extended reporting period is necessary. The retroactive date shall be shown on the certificate of liability insurance. Page 59 of 68 {00010625 / v / / CIP / DOWNTOWNPARK / 5/22/2019} EXHIBIT D CERTIFICATES OF INSURANCE Page 60 of 68 Bid Invitation No.: Division: Bid Opening Date: 1 2 3 4 5 6 7 8 9 Bidders AAR Inc., Houston, TX Billingsley House Moving Inc., Manchaca TX Building Abatement Demolition Co., Liberty Hill TX Houlbrooke Inc., Schertz TX Hunter Demolition & Wrecker, Poteet TX Lloyd D. Nabros, Demolition, LLC Hutchins, TX Sierra Demolition Round Rock, TX Tasman GeoSciences, Austin TX Westar Construction, Georgetown TX ITEM# BASE BID $98,800.00 $67,257.00 $153,180.00 $63,414.00 $93,000.00 $79,232.00 $68,000.00 $116,000.00 $197,000.00 TOTAL $98,800.00 $67,257.00 $153,180.00 $63,414.00 $93,000.00 $79,232.00 $68,000.00 $116,000.00 $197,000.00 CALENDAR DAYS 30 30 30 22 45 15 45 45 28 of the proposals, and is not intended to replace a complete detailed evaluation of each proposal. Bids received from:Addendum No. 1 C & A ✓ AAR Inc.✓✓ Billingsley House Moving ✓x Building Abatement Demolition ✓✓ Haulbrooke Inc.✓✓ Hunter Demolition Wrecker ✓✓ Lloyd D. Nabros demolition ✓✓ Sierra Demolition ✓✓ Tasman Geosciences ✓✓ Westar Construction ✓✓ Management Services 201922 - Downtown Parking Expansion Demolition 5/8/2019, 2PM FOR REFERENCE ONLY - This document summarizes proposals received and some key pieces of information which may be located Page 61 of 68 GGAF May 29, 2019 Downtown Parking Expansion Demolition Page 62 of 68 City of GeorgetownPage 63 of 68 City of GeorgetownPage 64 of 68 Background •Released RFP –April 19, 2019 •RFP Due –May 8, 2019 •9 Respondents –AAR, Inc. –Billingsley House Moving, Inc. –Building Abatement Demolition Co. –Haulbrooke, Inc –Hunter Demolition and Wrecker –Lloyd D. Nabors Demolition, LLC –Sierra Demolition –Tasman Geosciences –Westar Construction, Inc City of GeorgetownPage 65 of 68 Contract •Haulbrook Inc. is low bid –$63,414 –22 calendar days City of GeorgetownPage 66 of 68 Next Steps •Sign Contracts •Bonds •Insurance •Permits •Demolition –Begin June 2019 –Completion June 2019 City of GeorgetownPage 67 of 68 City of Georgetown, Texas Government and Finance Advisory Board May 29, 2019 S UB J E C T: Adjourn meeting IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Amy Mertink, Board Liais on Page 68 of 68