HomeMy WebLinkAboutAgenda_GTEC_10.15.2014Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Governing Body
of the City of Georgetown
October 15, 2014 at 3:30 PM
at GMC, 300-1 Industrial Ave, Georgetown, Texas 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
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contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
September 2014. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
September 17, 2014. Paul E. Brandenburg, General Manager - GTEC
G Consideration and possible action to authorize the City to enter into Standard Utility Agreements
for the relocation of certain utilities which are in conflict with the proposed construction of FM
1460 Improvements Project from Quail Valley Drive to 0.5 mile north of University Boulevard as
owned by Atmos Energy Corporation, Oncor Energy Delivery and Seminole Pipeline Company in
the amount estimated to be $2,076,374.49, with 90% of that amount, $1,868,737.00, to be
reimbursed by TxDOT for a net estimated cost to the City in the amount of $207,638.00. – Bill
Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services
Director.
H Consideration and possible action to amend the budget for the Mays Street (Rabbit Hill Road)
extension project extension as part of the South Georgetown Tax Increment Reinvestment Zone in
an amount not to exceed $10,650,000 and setting a public hearing date –Edward G. Polasek, AICP
Transportation Services Director and Micki Rundell, Chief Financial Officer.
I Consideration and possible action to amend the budget for the Pecan Center economic
development project that will include street improvements at the Airport Road/Lakeway Drive
intersection, along Airport Road and an internal collector (Pecan Center Drive) that will eventually
connect to Aviation Drive in an amount not to exceed $6,500,000 and setting a public hearing date
– Edward G. Polasek, AICP Transportation Services Director and Micki Rundell, CFO.
J Presentation and discussion of the Findings Process required for the addition of three (3) projects
in the 2014/2015 Transportation Improvement Program (TIP). – Edward G. Polasek, AICP,
Transportation Services Director and Nat Waggoner, PMP®
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (RM 2338 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM
Snead Drive – Project 5QZ
Southwest Bypass – Project No. 5QC
Wolf Ranch Pkwy Extension – Project No. 5QW
GTEC Project Update & Status Report
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
FM 971 Realignment at Austin Avenue
FM 971 Improvements in San Gabriel Park
FM 1460 Improvements Project
MS4 Permit Update
N Austin Avenue Sidewalk Improvements
Sidewalk Master Plan
Smith Branch
Southeast Inner Loop Corridor Study
Southwest Bypass Project (TIP #14C)
Transit Study as Requested by City Council
Transportation Services Operations – CIP Maintenance
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTEC Project Reports Exhibit
GTEC Status Report Exhibit
GTAB Project Reports Exhibit
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. EEa, EEb & EEc
Rights‐of‐Way Acquisition and Utility Relocation
October 2014
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive
to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Final PS&E was submitted to TxDOT May 5th.
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way
All appraisals are complete. Final offers
have been made for all ROW parcels.
The paperwork has been filed for all
parcels requiring condemnation.
Section: North South
Acquired: 29 8
Pending: 5 ‐
Condemnation: 2 ‐
Total: 36 8
Utility Relocations Utility Relocation Agreements are on today’s Agenda.
Construction Construction scheduled to begin in February 2015.
Other Issues None pending.
Mays Street Extension
(Teravista Parkway in Round Rock to Westinghouse Road)
Project No. 5RI TIP No. None
October 2014
Project Description Extend Rabbit Hill Road northward from Teravista Parkway to the existing intersection
with Westinghouse Road. The widening along Westinghouse Road and Rabbit Hill Road
will also be included in the schematic for additional turning lanes to/from Westinghouse
Road. Preliminary layouts for future signals and roadway illumination will also be
included. The project length along the anticipated alignment is approximately 1.0 miles.
Purpose To complete the schematic design, define rights‐of‐way requirements and complete 30%
design.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering has submitted the proposed alignment and is working on the
30%PS&E.
Environmental/
Archeological
TBD
Rights of Way TBD.
Utility Relocations TBD
Construction TBD
Other Issues None.
NB Frontage Road
(RM 2338 to Lakeway Drive)
Project No. 5QX TIP No. QQ
October 2014
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to
Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to
Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB
alternate, interim route to FM 971 and Georgetown High School. This project is the only
remaining portion of IH 35 in Central Texas without a frontage road existing, under
construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. QQ
October 2014
Unchanged
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer has presented the Preliminary Engineering Report and has begun final
PS&E design efforts.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way Engineer is developing ROW strip map and individual parcel plats and documents.
Utility Relocations TBD
Construction TBD
Other Issues Staff met with TxDOT to develop an AFA for TxDOT review of the bridge crossing
of I 35 and its frontage roads.
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. None
October 2014
Project Description Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in
the Gateway area and the proposed Conference Center near Rivery Boulevard and
Wolf Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Engineer shall develop the ROW Map, acquire ROW, address potential
environmental issues and complete construction PS&E in anticipation of future
funding availability.
Environmental/
Archeology
TBD
Rights of Way TBD
Utility Relocations TBD
Construction TBD
Other Issues TBD
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. None
October 2014
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Included with PS&E.
Rights of Way Awaiting property to be acquired for water quality pond.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Upon acquisition of property for water quality pond.
Other Issues It was anticipated that the property for construct water quality pond would be
donated, but owner has some issues with the mortgage holder concerning
donation. Property owner is seeking compensation.
Southwest Bypass Project
(SH 29 to RM 2243)
Project No. 5QC TIP No. 14b
October 2014
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM
2243) to SH 29 and Construction Plans Specifications and Estimate (PS&E) for the
construction of approximately 1.3 miles of 2‐lane interim roadway with bridges
from Leander Road to its intersection with Wolf Ranch Parkway Extension (TIP
Project No. 14A.
Purpose This project is identified as needed in the OTP and GTEC TIP. This project, in
coordination with Wolf Ranch Parkway Extension, will provide access from
Leander Road to DB Wood Road south of SH 29, allowing alternate access from
southwest to west areas of the City, relieving the increasing traffic demand along
the IH 35 corridor.
Project Manager Bill Dryden, P.E.
Engineer HDR Engineering, Inc.
Element Status / Issues
Design Engineer has completed the project PS&E, less construction contract documents
and environmental permitting required at time of actual construction.
Environmental/
Archeological
Draft Report detailing the environmental, geotechnical and historical issues has
been completed and submitted to the Williamson County Conservation
Foundation for determination of issues to be mitigated.
Rights of Way We have reached agreement with the representative of the Guy/Knight
properties. ROW Acquisition process moving to condemnation for the Weir
Trust properties.
Appraisals have been updated.
Wolf property – Acquisition complete.
Utility Relocations None identified at this time.
Construction TBD
Other Issues None
Wolf Ranch Parkway Extension Project
(SW Bypass to DB Wood Road)
Project No. 5QV TIP No. 14a
October 2014
Project Description Design Schematic and Plans Specifications & Estimate for the construction of a
roadway from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of
SH 29. The project is planned as a major arterial.
Purpose This project is identified as needed in the OTP and the TIP. This project, in
coordination with Southwest Bypass (#14B), will provide access from Leander
Road to DB Wood Road south of SH 29, allowing alternate access from southwest
to west areas of the City, relieving the increasing traffic demand along the IH‐35
corridor.
Project Manager Bill Dryden, P.E.
Engineer HDR, Engineering, Inc.
Element Status / Issues
Design Engineer is completing the fencing plans, its required environmental clearance
documents (to determine the fee for WCCF) and the construction PS&E bidding
package.
Environmental/
Archeological
Final report concerning the environmental, geotechnical and historical issues has
been submitted for review.
Rights of Way Acquisition complete.
Utility Relocations None identified at this time.
Construction Future
Other Issues Fencing may not be required with the purchase of the property by Hillwood
Development.
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Engineer is completing the fencing plans, its
required environmental clearance documents
(to determine the fee for WCCF) and the
construction PS&E bidding package.
ROW has been acquired.
On Schedule
Unchanged
1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less
construction contract documents and
environmental permitting required at time of actual
construction.
We have reached agreement with the
representative of the Guy/Knight
properties. ROW Acquisition process moving
to condemnation for the Weir Trust
properties.
Appraisals have been updated.
Wolf property – Acquisition complete.
On Schedule
Unchanged
7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary
Engineering Report and has begun final PS&E
design efforts.
Engineer is developing ROW strip map and
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (2338 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Construction scheduled to begin in February
2015.
Utility coordination on-going as ROW is acquired.
All appraisals are complete. Final offers have
been made for all ROW parcels.
The paperwork has been filed for all parcels
requiring condemnation.
29 of 36 Parcels have been acquired; 5 pending;
2 scheduled for condemnation.
On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer shall develop the ROW Map, acquire
ROW, address potential environmental issues
and complete construction PS&E in anticipation
of future funding availability.
TBD
Snead Drive 5QZ PS&E is basically complete; awaiting ROW for
water quality pond.
On Schedule
Unchanged
825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineering has submitted the proposed
alignment and is working on the 30%PS&E.
On Schedule 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
Current Economic Development Projects Project
Type
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
GTEC PROJECT UPDATE AND STATUS REPORT
October 2014
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2014\GTEC - Project Status - 2014-10.xlsx Page 1 of 1 10/3/2014
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
October 2014
Project Description Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents,
estimates of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular
capacity and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
North San Gabriel River Bridge South San Gabriel River Bridge
Element Status / Issues
Design Staff met with Engineer and discussed potential courses of action. There are four basic
paths to consider: Do Nothing. Short Term Temporary Fix. Medium Term Fix. Replace
Structure.
Engineer has developed 2 potential conceptual alignments for the proposed
reconstruction of the bridge.
Surveying N/A (TBD)
Environmental/
Archeological
TBD during Phase II
Rights of Way Proposed ROW from 3rd Street to N. of 2nd; Existing ROW from N. of 2nd to Morrow
Street.
Utility Reloc’ns TBD (future)
Construction TBD
Other Issues Candidate project for May 2015 Bond Program election
Project submitted for CAMPO funding
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. QQ1
October 2014
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side go IH 35
to Austin Avenue, to Georgetown High School and a more direct route to SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Working with TxDOT to develop an Advance Funding Agreement for plans review
and construction administration.
FM 971 at Austin Avenue
Improvements in San Gabriel Park
Project No. 1BZ TIP No. QQ1
October 2014
Project Description Design of final plans, specifications and estimates (PS&E) for the moving of all park
amenities from the new FM 971 ROW.
Purpose To clear the ROW of park amenities and allow TxDOT review of the PS&E.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
N/A
Rights of Way Complete
Utility Relocations Complete
Construction Ongoing
Other Issues Contractor has defaulted. Surety has proposed a replacement contractor and
Legal and Systems Staff have accepted the proposal; terms being finalized; work
to resume mid‐October.
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. EEa, EEb & EEc
October 2014
Unchanged
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way All appraisals are complete. Final offers have been made
for all ROW parcels.
The paperwork has been filed for all parcels requiring
condemnation.
Acquired: 29
Pending: 5
Condemnation: 2
Total: 36
Utility Relocations Ongoing as ROW is being acquired.
Construction Bid opened August 2014
Construction scheduled to commence February 2015.
Other Issues None Pending
Municipal Separate Storm Sewer System (MS4) Permit
October 2014
Unchanged
Project Description Develop a multi‐year implementation plan based on existing and cost effective
future storm water management practices in order to comply with the Texas
Commission on Environmental Quality (TCEQ) Municipal Separate Storm
Sewer System (MS4) Permit.
Purpose On December 11, 2013, the TCEQ adopted rules for newly regulated MS4s
based on the 2010 Census designation of Urbanized Areas. The City of
Georgetown is now part of Austin Large Urban Area based on those
designations. Our 180 days to submit the Notice of Intent (NOI) and Storm
water Management Plan (SWMP) began on December 11, 2013. The City of
Georgetown (City) has engaged HDR Engineering, Inc. (Engineer) to assist the
City with development of its Storm Water Management Program (SWMP) as a
result of the Cityʹs recent designation as a MS4 operator. Initial services
include a review of available storm water program and water quality
information, a series of meetings with City departments and a City facility
review. Permit submittal deadline to the TCEQ is June 11, 2014.
Project Managers Nat Waggoner, PMP®
Engineer/Engineers HDR, Inc.
Task Status / Issues
Initiation Scope of Services negotiations February 2014 – Completed
Planning February/March 2014 – Completed
Execution Review and recommendation to Council by GTAB May 9, 2013 –
Completed
Adoption by Council May 27, 2014 – Completed
Submittal to TCEQ June 11, 2014 – Completed
Monitoring Public Notice of TCEQ Preliminary Determination‐ Received 25 August 2014
Comment period begins on the first date the notice is published and
ends 30 days later. ~ September 25th, 2014
If significant public interest exists, the TCEQ executive director will
direct the applicant to publish notice of the meeting and to hold the
public meeting.
Applicant must file with the Chief Clerk a copy and an affidavit of the
publication of notice(s) within 60 days of receiving the written
instructions from the Office of Chief Clerk ~ October 25th, 2014
Year 1 begins October 1st 2014 and ends October 1st, 2015. End of year
report is due in December 2015.
Other Issues None
N Austin Avenue Sidewalk Improvements
Rec Center to Georgetown High School
Project No. 1CV TIP No. None
October 2014
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk
improvements along N. Austin Avenue between the Georgetown Recreational Center and
Georgetown High School.
Purpose To provide a safe pedestrian route along North Austin avenue.
Project Managers Bill Dryden, P.E.
Engineer URS Corporation
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way None
Utility Relocations None
Construction Construction ongoing; Contractor approximately 75% complete.
Other Issues None pending.
Sidewalk Master Plan and Public Facility Access Audit
October 2014
Purpose The purpose of the City of Georgetown Sidewalk Study and Public Facility
Access Audit is to inventory existing public infrastructure within the City of
Georgetown City Limits, identify design and compliance deficiencies, evaluate
future program requirements, and develop a long term implementation plan.
Project Managers Nat Waggoner, PMP®
Engineer HDR, Inc.
Task Status / Issues
Initiation ‐ Task 1.3 – Project Kick Off Meeting completed May 15, 2014.
Planning ‐ Task 4.4 – Coordinating Documents completed. Planning Open House #1
Execution ‐ Schedule of Deliverables
Task Name Start End
ADA Reporting Criteria for Sidewalk Analysis May‐14 Jun‐14
Comprehensive Review of Existing Studies, Plans, and Reports May‐14 Jun‐14
Self‐Assessment Survey of Downtown District May‐14 Jul‐14
Data Collection and Field Inventory Jun‐14 Aug‐14
City Facilities Survey Jul‐14 Sep‐14
Sidewalk Implementation Plan and Project Prioritization May‐14 Oct‐14 Ongoing
Parks and Amenities Survey (NOT YET FUNDED)Oct‐14 Nov‐14 Expected
Government and Public Stakeholder Meetings May‐14 Jan‐15
Public Meetings and Hearings Periodic thru Jan‐15
ADA Transition Plan Update to Council Targeting Jan‐15
Other Notes ADA
ADA TF Meeting 9/10/2014. Carina Reason, a representative of City’s Risk
Management/Employee Safety and Human Resources added to City TF staff
The sidewalk accessibility survey is complete. A draft of findings was
delivered August 19th.
Government owned buildings ADA compliance review complete. Draft
reports delivered August 29th and the final priority report is expected
October 31st.
A public meeting with the ADA Task Force to present a project overview
and gather initial prioritization guidance was held August 13th.
Project Website
Launched 7/15/2014
Open House #1
30 Sept 2014, City Council Chambers from 5:30‐7:30.
Turnout was good; Staff has received some 45 comments in the first 48
hours following the Open House.
Deficiency Quantities
Non‐Accessible Sidewalk 5,696 lf
Non‐Accessible Curb Ramps 174 each
Non‐Accessible Pedestrian Crosswalks 17 each
Protruding Objects 174 each
Non‐Accessible Pedestrian Push Buttons 8 each
Non‐Accessible Doors 55 each
Non‐Accessible Ramps 7 each
Non‐Accessible Driveways 67 each
Smith Branch
October 2014
Project Description Voluntary acquisition of eight (8) properties with finished floor elevations below
the base flood elevation in the Smith Branch Watershed
Purpose To reduce future flood damage risk for homes below the 100‐year floodplain
elevation.
Project Managers Wesley Wright, P.E., and Terri Calhoun, SR/WA, R/W‐NAC
Engineer Kasberg, Patrick, & Associates (Flood Study)/Spitzer & Associates (Real Estate)
Element Status / Issues
Design Completed – Flood Study completed in 2013
Environmental/
Archeological
Possible asbestos abatement on properties upon acquisition. Will begin in
October.
Property
Acquisition
GTAB and Council approved counter‐offers on all eight
(8) properties. Contracts are signed. This is a willing
buyer – willing seller program and all identified
properties are being acquired.
Six properties have closed as of 10/01. One will close in
early October. The last will close in mid‐November.
Asbestos analysis has begun and staff will soon be
bidding out demolition work.
Acquired: 6
Pending: 2
Condemnation: 0
Total: 8
Utility Relocations Will require termination of services – ongoing with each property closing.
Construction Upon acquisition of properties, structures will be demolished and the lot returned
to grass.
Other Issues None Pending
Southeast Inner Loop Corridor Study
(IH 35 to Rockride Lane)
Project No. None Project No. None
October 2014
Project Description Develop preliminary design schematic alternatives, perform preliminary
engineering and prepare an engineering report for the Southeast Inner Loop
Schematic Design from IH 35 to Rockride Lane (CR 110) and Sam Houston Avenue.
Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of
probable project costs and ROW needs for the future SH 29 Bypass, connecting the
westerly route (SH 29 to IH 35) with Southeast Inner Loop and Sam Houston
Avenue.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Draft Final Report was Presented to GTAB in September for Board discussions.
The Draft Final Report and Alignment were forwarded to Council with a
unanimous recommendation of the Board for adoption.
Surveying TBD (future)
Environmental/
Archeological
TBD (future)
Rights of Way To be conceptually established during the preliminary schematic phase and further
refined through the design phases.
Utility Relocations TBD (future)
Construction TBD (future)
Other Issues Staff has met with the public sector stakeholders (City, TxDOT and WilCo) and their
various engineering firms working along the Southwest Bypass/SE Inner Loop
connection and the I 35 corridor.
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. 14c
October 2014
Unchanged
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is in preliminary engineering and schematic design phase of the facility.
Alignment has been presented to staff and management.
Surveying City stall met with the Surveyor to resolve a conflict in the proposed ROW to be
acquired from Texas Crushed Stone.
Environmental/
Archeological
TBD by preliminary engineering phase.
Rights of Way Conceptually established by the Industrial Agreement; will be refined through the
schematic design phase.
Negotiations ongoing for the remainder of the ROW
Utility Relocations TBD (future)
Construction This project included in the Williamson County 2013 Bond Program to construct 2
lanes of the ultimate roadway.
Other Issues None
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. 14c
October 2014
Unchanged
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is in preliminary engineering and schematic design phase of the facility.
Alignment has been presented to staff and management.
Surveying City stall met with the Surveyor to resolve a conflict in the proposed ROW to be
acquired from Texas Crushed Stone.
Environmental/
Archeological
TBD by preliminary engineering phase.
Rights of Way Conceptually established by the Industrial Agreement; will be refined through the
schematic design phase.
Negotiations ongoing for the remainder of the ROW
Utility Relocations TBD (future)
Construction This project included in the Williamson County 2013 Bond Program to construct 2
lanes of the ultimate roadway.
Other Issues None
Transit Study
as Requested by City Council
Project No. None Project No. None
October 2014
Unchanged
Project
Description
Council Motion: Discussion and possible direction to the City of Georgetownʹs Transportation
Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council
no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and
Regional Transportation Organizations including the benefits, conditions, and justification which
would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant
State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve
Fought, Councilmember, District 4
Amended Motion:
1. The City Manager to determine what time and effort staff have available to conduct this type
of study over the next year. If it is not in the Transportation Division, Planning Department,
Finance Department and/or City Manager’s Office work program, as outlined in the current
draft budget, can it be adequately staffed to complete this level of work over the next year?
2. Is the challenge to research Federal, State and Regional transportation organizations or is it
transit programs? This direction to staff is assuming it is transit programs.
3. Narrow the specific analysis to programs that are actually authorized to receive Federal
formula and discretionary funding programs found within the current Federal Transit
Administration. However, that would narrow the field down to three agencies or programs.
Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of
Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310
transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.
CAMPO, Project Connect, Project Connect North and My35 are simply planning programs
that include staff from Capital Metro, Lone Star Rail District, and TxDOT and
representatives from local governments.
4. The analysis should be based on how those planning programs will lead to funding through
the project delivery agencies. (Fought amended to include financial risk and benefits to the City)
5. The Council should provide the Board and staff specifics on what type of economic analysis
data will lead to an ultimate decision by the City Council.
6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a
Transit Oriented Development would look like.’ Years ago, when the City was looking at
transportation options and creating a TOD ordinance, there was a field trip to perform some
on the ground research. Members of the City Council, Planning and Zoning, and staff
(GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.
We should have at least one field trip during this study. Since it has been about 8 years or
so since that first and only field trip, it should be extremely informative to do it again and
see what a TOD looks like today and how the project has performed over the years.
Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)
Project
Manager
Ed Polasek, AICP
Engineer TBD
Project Status Workplan Under Development
Transportation Services Operations
CIP Maintenance
October 2014
Project Description 2012/13‐2014 CIP Maintenance of roadways including, Chip seal, Cutler
Overlays, Fog seal applications and Engineering design of future rehabilitation
projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, Steger Bizzell, Halff Assoc.
Task Status / Issues
2nd and 6th Street
Engineering
(Halff) 2nd at Austin Avenue intersection improvement along with 6th Street.
(Austin Ave. to Rock) (Smith Contracting) 2nd and 6th Street under
construction. 14th Street staked and scheduled for construction following
utility installation.
(KPA) 2nd St to College St plans are 90% complete. Stake holder meeting held
on September 2nd at Engineer office to explain proposed street, sidewalk and
park improvements. Attendance was low but comments were positive.
9th Street
(Main to Rock)
(KPA) (Patin Construction) Construction underway. Underground work
(conduits and storm drain will be installed first followed by road, curb and
sidewalk improvements.
Chip Seal Complete
Fog Seal Complete.
Cutler/overlay Complete.
Pavement
Evaluation
KPA Engineering: pavement evaluation/scoring and update of 5 year CIP
reflecting changes and additions is waiting for Fugro Engineering. Final
results expected in 30 days.
City of Georgetown, Texas
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
September 2014. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
· Budgetary report
· Sales Tax revenues
· Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of August is also included.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
ATTACHMENTS:
Description Type
Reports Backup Material
Meeting Date October 15, 2014 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for September 2014. Micki Rundell, Chief Financial Officer, COG, Finance
Manager GTEC
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the
financial activity of the Corporation to the Board.
• Budgetary report
• Sales Tax revenues
• Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the
amount received, not actually earned, as of the report date. A report on payments
made to vendors for the month of September is also included.
ATTACHMENTS:
Monthly Financial Report
Disbursement Report
Sales Tax History
SUBMITTED BY:
Micki Rundell
Chief Financial Officer, COG
Finance Manager, GTEC
Prepared by: LKemp
10/8/2014 L:\Division\finance\Share2\AGENDA\GTEC\2014\Finreports\201409-September Prelim
Georgetown Transportation Enhancement Corporation
September 30, 2014
2013/2014
Budget
2013/2014
Projected
September 30, 2014
Year To Date Actual [A]
Variance
Projected vs Actual
Beginning Fund Balance 9,813,341 12,339,757 12,339,757 [B]-
Revenue:
Sales Tax Revenue 4,550,000 5,230,000 4,267,218 [C](962,782)
Interest 15,000 15,000 15,177 177
Reimbursement due from TXDOT 6,054,785 6,054,785 2,272,273 (3,782,512)
Reimbursement due from City of Round Rock 196,000 196,000 - (196,000)
PID Assessments (Wolf Ranch Agreement)500,000 500,000 - (500,000)
Debt Proceeds 831,000 - - -
Total Revenue 12,146,785 11,995,785 6,554,668 (5,441,117)
Expense:
Operating Expenses
Administrative Expense & Supplies 344,963 332,077 277,027 55,050
Debt Service 2,709,518 2,709,518 2,709,630 (112)
Issuance Cost 6,000 - - -
Transportation Improvement Program
ROW -1460 6,727,539 6,727,539 2,730,407 [D]3,997,132
SH 29 to RM2243 (SW Bypass)3,719,107 15,000 20,298 (5,298)
SW Bypass - 2243 to IH35 820,000 820,000 - 820,000
Arterial SE 1: Inner Loop - 127,556 131,805 [E](4,249)
Fontana Drive to Austin Avenue 571,178 479,588 479,588 -
Wolf Ranch Pkwy Extension 283,350 - - -
NB Front Rd 382,822 382,822 382,822 -
Snead Drive 825,100 825,100 87,000 738,100
Rivery Road 750,000 29,000 1,033 27,968
IH35/Hwy29 Intersection Improvements 650,000 - - -
Rabbit Hill Ext (pass thru)196,000 196,000 196,000 -
Economic Development Projects
To be determined 1,137,500 1,137,500 - 1,137,500
Total Expense 19,123,077 13,781,700 7,015,609 6,766,091
Ending Fund Balance 2,837,049 10,553,842
Reservations
Contingency = 90 days sales tax receipts 1,266,250 1,436,250
Unreserved Fund Balance - Budgeted 1,570,799
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 564,096
Investments - Certificates of Deposits & Money Market Accounts 10,010,208
Amortization of investments 834
TXDOT Receivables 2,272,273
Current UNRESERVED Assets and CASH ON HAND Total:12,847,411
Not Requested 0 - 60 days 61- 120 days 121 or more days
TXDOT Receivables Aging 131,036 514,778 - 1,626,459
Bond Debt Outstanding
2007 Sales Tax Bonds 8,470,000
FUNDS AVAILABLE FOR PROJECTS
Economic Development Projects to be determined 1,137,500 Appropriated per policy
Unbudgeted Beginning Fund Balance 2,526,416
TOTAL UNCOMMITTED AVAILABLE FUNDS 3,663,916
[A] Preliminary, unaudited year end balances.
[B] Actual beginning fund balance.
[C] Sales tax posts two months after collections.
[D] TXDOT reimburses 90% of allowable charges.
[E] Final Charges to close-out project. Cash available, budget to be adjusted.
Prepared by: LKemp
10/8/2014 L:\Division\finance\Share2\AGENDA\GTEC\2014\Finreports\201409-September Prelim
Georgetown Transportation Enhancement Corportation
Variance % Var.
MONTH [a]2009-10 2010-11 2011-12 2012-13 2013-14 To FY 13 To FY 13
October 273,537 264,484 281,056 345,296 367,451 22,155 6.42%
November 275,981 309,844 297,888 328,333 398,208 69,876 21.28%
December 381,953 467,122 447,872 470,330 538,728 68,398 14.54%
January 239,368 271,870 292,708 330,857 357,430 26,573 8.03%
February 225,012 231,618 291,782 311,562 347,604 36,043 11.57%
March 383,645 432,060 423,287 462,254 457,421 (4,833)-1.05%
April 281,404 288,399 325,447 337,678 424,007 86,328 25.57%
May 268,813 293,230 323,676 377,648 450,289 72,641 19.23%
June 421,739 404,048 398,654 456,529 493,224 36,695 8.04%
July 328,637 279,124 359,877 371,061 409,739 38,678 10.42%
August 299,600 300,806 343,168 370,942 392,059 21,118 5.69%
September 347,715 359,326 353,337 500,787
Total $3,727,403 $3,901,931 $4,138,751 $4,663,277 $4,636,161 $473,671
YTD 3,379,688 3,542,605 3,785,415 4,162,490 4,636,161 473,671 11.38%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Do
l
l
a
r
s
Month
Sales Tax 3 Year Trend
2011-12
2012-13
2013-14
Check Report Summary
For the Month Ending
August 31, 2014
Gardere, Wynne, Sewell LP $14,412.35
Legel services related to FM1460 $7,360.02
Legel services related to SW Bypass 4,544.83
Legel services related to SE 1 1,475.00
Legel services related to Rivery Road 1,032.50
HDR Engineering, Inc.1,545.50
Wolf Ranch Parkway extension 1,545.50
Lone Star Appraisals 2,500.00
Appraisal of FM 1460 2,500.00
Longhorn Title Co.80,352.99
Settlement Parcel 222 FM 1460 80,352.99
Steger & Bizzell 6,005.17
Snead Drive design 6,005.17
Klotz Associates, Inc.6,882.13
Northbound Frontage Rd (2338- Lakeway)665.07
FM 971 / Fontana (NW Bridge)1,560.72
TIP Process & Model Updates 4,656.34
Longhorn Junction Land 309.28
FM 1460 conveyance 309.28
Chiang, Patel, & Yerby Inc.36,226.95
Mays Street extension 36,226.95
$148,234.37 $148,234.37
10/06/2014 12:30 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 9/01/2014 THRU 9/30/2014
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011240 GARDERE WYNNE SEWELL LP
I-138282/072514 JULY & AUGUST R 9/04/2014 206148
400 9-0980-90-014 ROW - 1460 JULY & AUGUST 866.66
I-138282/081414 JULY & AUGUST R 9/04/2014 206148
400 9-0980-90-014 ROW - 1460 JULY & AUGUST 6,493.36
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS JULY & AUGUST 1,958.05
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS JULY & AUGUST 2,586.78
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 JULY & AUGUST 413.00
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 JULY & AUGUST 1,062.00
400 9-0980-90-057 RIVERY ROAD JULY & AUGUST 1,032.50 14,412.35
10280 HDR ENGINEERING, INC.
I-169808-B HDR 13-001 R 9/04/2014 206149
400 9-0980-90-047 WOLF RANCH PKWY EXTENSION HDR 13-001 1,545.50 1,545.50
10560 LONE STAR APPRAISALS
I-4084C.MRD/CPG 4084C.MRD/CPG R 9/04/2014 206150
400 9-0980-90-014 ROW - 1460 4084C.MRD/CPG 2,500.00 2,500.00
15381 LONGHORN TITLE CO
I-CR082714/LONGHORN LONGHORN TITLE CO R 9/04/2014 206151
400 9-0980-90-014 ROW - 1460 LONGHORN TITLE CO 80,352.99 80,352.99
10310 STEGER & BIZZELL
I-998021 SBE 14-001 R 9/04/2014 206152
400 9-0980-90-050 SNEAD DRIVE SBE 14-001 1,578.52 1,578.52
10990 KLOTZ ASSOCIATES, INC.
I-714061 KAI 14-002 R 9/11/2014 206201
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 14-002 417.15
I-714062 KAI 14-001 R 9/11/2014 206201
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 714.22 1,131.37
011360 LONGHORN JUNCTION LAND
I-ROW FM 1460/091114 LONGHORN JUNCTION LAND R 9/11/2014 206202
400 9-0980-90-014 ROW - 1460 LONGHORN JUNCTION LA 309.28 309.28
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.01-2 T. O. CPY 14-001 R 9/25/2014 206649
400 9-0980-90-060 MAYS STREET T. O. CPY 14-001 36,226.95 36,226.95
10990 KLOTZ ASSOCIATES, INC.
I-814070 KAI 14-003 R 9/25/2014 206650
400 5-0902-51-330 SPECIAL SERVICES KAI 14-003 4,656.34
I-814072 KAI 14-001 R 9/25/2014 206650
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 846.50
I-814073 KAI 14-002 R 9/25/2014 206650
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 14-002 247.92 5,750.76
10/06/2014 12:30 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 9/01/2014 THRU 9/30/2014
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10310 STEGER & BIZZELL
I-998117 SBE 14-001 R 9/25/2014 206651
400 9-0980-90-050 SNEAD DRIVE SBE 14-001 4,426.65 4,426.65
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 10 148,234.37 0.00 148,234.37
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 5-0902-51-330 SPECIAL SERVICES 4,656.34
400 9-0980-90-014 ROW - 1460 90,522.29
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 4,544.83
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 1,475.00
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 1,560.72
400 9-0980-90-047 WOLF RANCH PKWY EXTENSION 1,545.50
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 665.07
400 9-0980-90-050 SNEAD DRIVE 6,005.17
400 9-0980-90-057 RIVERY ROAD 1,032.50
400 9-0980-90-060 MAYS STREET 36,226.95
*** FUND TOTAL *** 148,234.37
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 10 148,234.37 0.00 148,234.37
BANK: JPM TOTALS: 25 148,234.37 0.00 148,234.37
REPORT TOTALS: 43 176,248.17CR 0.00 148,234.37
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
September 17, 2014. Paul E. Brandenburg, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on September 17, 2014 and revise or approve.
FINANCIAL IMPACT:
No Financial Impact
SUBMITTED BY:
Jana Kern (ljw) GTEC Liaison
ATTACHMENTS:
Description Type
Approve September 2014 Minutes Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to authorize the City to enter into Standard Utility Agreements
for the relocation of certain utilities which are in conflict with the proposed construction of FM
1460 Improvements Project from Quail Valley Drive to 0.5 mile north of University Boulevard as
owned by Atmos Energy Corporation, Oncor Energy Delivery and Seminole Pipeline Company in
the amount estimated to be $2,076,374.49, with 90% of that amount, $1,868,737.00, to be
reimbursed by TxDOT for a net estimated cost to the City in the amount of $207,638.00. – Bill
Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services
Director.
ITEM SUMMARY:
In November 2012, the City of Georgetown and the Texas Department of Transportation (TxDOT)
entered into Advance Funding Agreements (AFA), as amended, for the final design, rights-of-way
procurements, utility adjustments and improvements for FM 1460 between Quail Valley Drive to
0.5 mile north of University Boulevard. Pursuant to that AFA, the City engaged the firm of Brown
& Gay Engineers, Inc., to develop the plans, specifications and estimate (PS&E) for the roadway
improvements and to negotiate with the applicable utility owners for adjustments and/or relocation
of their facilities which are in conflict with the proposed construction.
The Engineer, working with the utility owners, has identified three utility owners as being eligible
for reimbursement of adjustment and/or relocation costs and has determined the estimated costs
for each company. The three owners listed below, each with its respective estimated eligible costs
shown as follows:
The AFAs provide for TxDOT to reimburse 90% of these eligible costs to the City upon
completion of the work and final invoicing from the City. Final payment to each company will be
determined by actual costs of the relocation efforts; reimbursements under the AFAs will follow
accordingly.
STAFF RECOMMENDATION:
Staff recommends approval of the Standard Utility Agreements Atmos Energy Corporation, in the
amount of $206,337.00; Oncor Energy Delivery, in the amount of $424,037.49; and Seminole
Pipeline Company in the amount of $1,446,000.00, for a total amount of $2,076,374.49, of which
$1,868,737.00 will be reimbursed to the City by TxDOT, for a net cost to the City of
$207,638.00.
FINANCIAL IMPACT:
See attached CIP Financial Analysis Worksheet Summary.
SUBMITTED BY:
Relocation Costs based upon the proposed Agreements
Utility Owner Agreement Costs State Portion City Costs
Atmos Energy Corporation $ 206,337.00 $ 185,703.00 $ 20,634.00
Oncor Electric Delivery $ 424,037.49 $ 381,634.00 $ 42,404.00
Seminole Pipeline Company $ 1,446,000.00 $ 1,301,400.00 $ 144,600.00
$ 2,076,374.49 $ 1,868,737.00 $ 207,638.00
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
CIP Financial Analysis Worksheet Summary Exhibit
Atmos - Agreement (less attachments) Exhibit
Oncor - Agreement (less attachments) Exhibit
Seminole - Agreement (less attachments) Exhibit
CSJ Description
Total Cost
(Eligible Costs)
State
Participation
City
Participation
2211‐02‐017 North Section 966,600.00$ 869,940.00$ 96,660.00$
2211‐02‐026 South Section 548,000.00$ 493,200.00$ 54,800.00$
1,514,600.00$ 1,363,140.00$ 151,460.00$
Agreement
Costs
(Eligible Costs)
Extension
(State Costs)
Extension
(City Costs)
GL: 151,460.00$
206,337.00$ 185,703.00$ 20,634.00$
424,037.49$ 381,634.00$ 42,404.00$
1,446,000.00$ 1,301,400.00$ 144,600.00$
2,076,374.49$ 1,868,737.00$ 207,638.00$
207,638.00$
NOTES:
1. Funding for Utility Adjustments are identified in Amendment No. 1 to the AFA and as as shown
above.
2. Funding for the Estimated City Costs are included in the FY 2014‐2015 GTEC Budget.
Utility Relocations ‐ Summary
October 7, 2014
Estimated City Costs:
Relocation Costs based upon the proposed Agreements
400‐9‐0980‐90‐014
Utility
Owner
Atmos Energy Corporation
Oncor Electric Delivery
Seminole Pipeline Company
FM 1460
(Quail Valley ‐ ½ mi N of University Blvd)
Budget
CSJ # 2211-02-017 & 2211-02-026
District # 14 - Austin
Code Chart 64 #16000
Project: FM 1460 From Quail Valley Drive to
N of University Blvd.
Federal Highway Administration
CFDA# 20.205
Not Research and Development
ATTACHMENT C-1
Costs will be allocated based on 80% Federal funding and varied State and Local funding until
federal funding reaches the maximum obligated amount. The Local Government will then be
responsible for 100% of the costs.
CSJ: 2211-02-017
Description
Total
Estimated
Cost
Federal
Participation State Participation Local Participation
Description
Total
Estimated
Cost % Cost % Cost % Cost
Environmental (By LG) $17,500 0% $0 0% $0 100% $17,500
Right of Way (By LG):
Earmark-
Other-
$4,005,900
$1,016,100
80%
0%
$3,204,720
$0
0%
90%
$0
$914,490
20%
10%
$801,180
$101,610
Engineering (By LG) $1,100,000 0% $0 0% $0 100% $1,100,000
Construction (By State):
Local funding
$4,005,900
$10,342,239
80%
0%
$3,204,720
$0
10%
0%
$400,590
$0
10%
100%
$400,590
$10,342,239
Utilities (By LG) $966,600 0% $0 90% $869,940 10% $96,660
Subtotal $21,454,239 $6,409,440 $2,185,020 $12,859,779
State Costs for Review, inspection and Oversight of Work Performed
Preliminary
Engineering
Direct State
Costs
$42,637
0.6%
Environmental
(20%) $8,527 0% $0 100% $8,527 0% $0 Preliminary
Engineering
Direct State
Costs
$42,637
0.6%
Right of Way
(20%) $8,527 0% $0 100% $8,527 0% $0
Preliminary
Engineering
Direct State
Costs
$42,637
0.6%
Engineering
(40%) $17,055 0% $0 100% $17,055 0% $0
Preliminary
Engineering
Direct State
Costs
$42,637
0.6%
Utility (20%) $8,527 0% $0 100% $8,527 0% $0
Construction
Costs (5.0%)
Direct State $717,407 0% $0 100% $717,407 0% $0
Subtotal $760,043 $0 $760,043 $0
Indirect State Costs (5.1%) $1,132,928 0% $0 100% $1,132,928 0% $0
Total $23,347,210 $6,409,440 $4,077,991 $12,859,779
AFA-AFA Amend Page 3 of 4 Revised 04/08/11
CSJ # 2211-02-017 & 2211-02-026
District #14-Austin
Code Chart 64 # 16000
Project: FM 1460 From Quail Valley Drive to
N of University Blvd.
Federal Highway Administration
CFDA# 20.205
Not Research and Development
CSJ: 2211-02-026
Description
Total
Estimated
Cost
Federal
Participation
State
Participation
Local
Participation Description
Total
Estimated
Cost % Cost % Cost % Cost
Environmental (By LG) $17,500 0% $0 0% $0 100% $17,500
Preliminary Engineering (By
LG) $1,000,000 0% $0 0% $0 100% $1,000,000
Construction (By State):
STP-MM
Local funding
$4,209,475
$7,928,408
80%
0%
$3,367,580
$0
20%
0%
$841,895
$0
0%
100%
$0
$7,928,408
Utilities (By LG) $548,000 0% $0 90% $493,200 10% $54,800
Subtotal $13,703,383 $3,367,580 $1,335,095 $9,000,708
Preliminary
Engineering
Direct State
Costs
$82,813
0.6%
Environmental
(20%) $16,563 0% $0 100% $16,563 0% $0 Preliminary
Engineering
Direct State
Costs
$82,813
0.6%
Right of Way
(20%) $16,563 0% $0 100% $16,563 0% $0
Preliminary
Engineering
Direct State
Costs
$82,813
0.6%
Engineering
(40%) $33,124 0% $0 100% $33,124 0% $0
Preliminary
Engineering
Direct State
Costs
$82,813
0.6%
Utility (20%) $16,563 0% $0 100% $16,563 0% $0
Construction
Costs (5.0%)
Direct State $606,894 0% $0 100% $606,894 0% $0
Subtotal $689,707 $0 $689,707 $0
Indirect State Costs (5.1%) $734,048 0% $0 100% $734,048 0% $0
Total $15,127,138 $3,367,580 $2,758,850 $9,000,708
Total for 2211-02-017 & •
026 $38,474,348 $9,777,020 $6,836,841 $21,860,487
Payment Schedule by Local Government to the State:
$9,335,619 - Sixty (60) days prior to receipt of construction bids, and
$4,667,809.50 - Six (6) months after date of receipt of bids
$388,984.13 - Twelve (12) equal monthly payments based on low bid due by the 5th of each month
beginning with the month after receipt of bids.
Estimated total payment by the Local Government to the State $18.671.237
This is an estimate. The final amount of Local Government participation will be based on actual costs.
AFA-AFA_Amend Page 4 of 4 Revised 04/08/11
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to amend the budget for the Mays Street (Rabbit Hill Road)
extension project extension as part of the South Georgetown Tax Increment Reinvestment Zone in
an amount not to exceed $10,650,000 and setting a public hearing date –Edward G. Polasek, AICP
Transportation Services Director and Micki Rundell, Chief Financial Officer.
ITEM SUMMARY:
In May 2014, the Georgetown City Council approved the creation of the South Georgetown Tax
Increment Reinvestment Zone (TIRZ) to provide public infrastructure necessary to encourage high
quality office, commercial, and retail development at the Intersection of IH 35 and Westinghouse
Road. In order to accelerate the development of this area and to ensure the quality and type of
development the City desires, the City plans to move forward with proactively building the
necessary infrastructure improvements, thus encouraging capital investment and creation of new
jobs.
In February 2014, the GTEC Board recommended approval of the TIRZ to City Council and
initiated professional engineering services to develop the schematic and 30% construction plans
and preliminary estimate for the extension of Mays Street (Rabbit Hill Road) from Westinghouse
Road southward to its intersection with Oakmont Drive/Teravista Parkway in the amount of
$196,000.
Attached are the preliminary cost estimate and ROW map for the proposed extension. In order to
keep the project moving forward staff will have to negotiate terms of construction with the City of
Round Rock. Before that is done, we would like to proceed with project development to 95%
plans/estimates, and procure all adequate ROW, or create a shovel ready document/bid package
that will or will not include the Round Rock portion based on their willingness to participate in the
construction phase. Round Rock staff is taking this item to their 4B Board this month as well.
The elements of developing a shovel ready project are the” ROW Acquisition” and “Eng., Mat’l
Testing and Permitting” lines items, minus mat’l testing, from the Preliminary Estimate of
Probable Construction Cost. If GTEC agrees to fund this element, at $1,809,630, or the entire
project at $10,638,371.60, it will be incumbent upon staff to bring back a TIRZ reimbursement
agreement for the City of Georgetown portion of the roadway and an Interlocal Agreement with
the City of Round Rock for their portion of the roadway, before we move forward beyond the 30%
plans already underway.
STAFF RECOMMENDATION:
Approve allocating up to $10,650,000 in 4B funding to the Mays Street extension project with a
budget amendment to provide funding with a combination of unallocated revenue and debt funds,
and set a public hearing for November 17, 2014 on the expenditure of those funds. Further, staff
will bring back funding agreements with the South Georgetown Tax Increment Reinvestment
Zone and the City of Round Rock for their respective portions of the roadway.
FINANCIAL IMPACT:
It is anticipated that GTEC may issue bonds for this project and then be repaid through the TIRZ,
once development has occurred. In the interim, GTEC may need to fund the related debt service
until the TIRZ revenue is established.
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Description Type
Cost Estimate Exhibit
Project Map Exhibit
Roadway Mays Street
Limits: Bass Pro/Teravista to Westinghouse County:Williamson
Description: New location 4-lane divided Arterial Length:6,100 FT
9/9/2014
Spec Desc Code Description Quantity Unit Unit Price Amount
100 2002 PREP ROW 61 STA $1,500.00 $91,500.00
110 2001 EXCAVATION (RDWY)10,538 CY $10.00 $105,380.00
132 2003 EMBANKMENT (FINAL)(ORD COMP)(TYB)27,798 CY $7.00 $194,586.00
160 2003 FURNISHING AND PLACING TOPSOIL (4")19,803 SY $1.50 $29,704.50
164 2035 SEEDING 39,606 SY $0.25 $9,901.50
247 2044 FL BS (CMP IN PLC) (TY A GR 4) (FNAL POS)19,835 CY $30.00 $595,061.67
247 2044 FL BS (CMP IN PLC) (TY A GR 4) (FNAL POS) - SUB GRADE 19,835 CY $30.00 $595,061.67
310 2005 PRIME COAT (MC-30 OR AE-P)7,934 GAL $4.50 $35,703.70
3267 2047 D - GR HMA (QCQA) TY - C SAC - A PG70 - 22 (Layer 1)4,002 TON $105.00 $420,218.52
3267 2050 D - GR HMA (QCQA) TY - C PG70 - 22 (Layer 2)4,002 TON $105.00 $420,218.52
3267 2011 D - GR HMA (QCQA) TY - B PG64-22 (Layer 3)4,002 TON $75.00 $300,156.08
432 2066 RIPRAP (CONC) (CL B)100 CY $350.00 $35,000.00
502 2001 BARC, SIGN, AND TRAF HAND 14 MO $1,500.00 $21,000.00
529 2004 CONCRETE CURB & GUTTER (TY II)24,400 LF $15.00 $366,000.00
530 2010 DRIVEWAYS (CONC)333 SY $60.00 $20,000.00
531 2015 CONC SIDEWALK (4")6,778 SY $45.00 $305,000.00
531 2005 CURB RAMP 10 EA $1,250.00 $12,500.00
423 2001 RETAINING WALL (MSE)14,000 SF $40.00 $560,000.00
450 2071 TRAFFIC RAIL (TY C402)1,200 LF $250.00 $300,000.00
ROADWAY SUBTOTAL $4,416,992.15
464 2003 RC PIPE (CL III) (18")2,379 LF $45.00 $107,055.00
464 2005 RC PIPE (CL III) (24")3,965 LF $60.00 $237,900.00
464 2009 RC PIPE (CL III) (36")1,586 LF $90.00 $142,740.00
465 MANHOLE 5 EA $4,500.00 $22,500.00
465 CURB INLET (10')31 EA $4,500.00 $137,250.00
462 2003 CONC BOX CULV (4 FT X 2 FT)770 LF $250.00 $192,500.00
462 2007 CONC BOX CULV (5 FT X 3 FT)770 LF $300.00 $231,000.00
466 2328 WINGWALL (PW-1)(HW=5 FT)8 EA $10,000.00 $80,000.00
STORM SEWER SUBTOTAL $1,150,945.00
416 2029 DRILL SHAFT (RDWY ILL POLE) (30 IN)277 LF $175.00 $48,522.73
610 2022 INS RD IL AM (TY SA) 40S-8 (.25 KW)S 28 EA $3,000.00 $83,181.82
618 2018 CONDUIT (PVC) (SCHD 40)6,100 LF $8.00 $48,800.00
620 2011 ELEC CONDR (NO. 8) BARE 6,100 LF $1.00 $6,100.00
620 2012 ELEC CONDR (NO. 8) INSULATED 12,200 LF $1.00 $12,200.00
624 2008 GROUND BOX 10 EA $750.00 $7,500.00
628 2038 ELC SRV TY A 240/480 100 (SS)SS(E)GC(O)1 EA $5,500.00 $5,500.00
ILLUMINATION SUBTOTAL $211,804.55
PRELIMINARY ESTIMATE OF PROBABLE CONSTRUCTION COST
MAYS STREET EXTENSION
ROADWAY
STORM SEWER/CULVERTS
ILLUMINATION
9/9/2014
Spec Desc Code Description Quantity Unit Unit Price Amount
LUMP SUM ITEMS
DRAINAGE (MISC ITEMS)1 LS
3.00%$174,000.00
WATER QUALITY (POND)1 LS
N/A $100,000.00
UTILITY ADJUSTMENTS 1 LS
N/A $150,000.00
SIGNING 1 LS
1.00%$58,000.00
STRIPING 1 LS
1.00%$58,000.00
TRAFFIC SIGNAL (SETUP FOR FUTURE)1 LS
N/A $30,000.00
EROSION CONTROL 1 LS
2.00%$116,000.00
TRAFFIC CONTROL (MISC ITEMS)1 LS
1.00%$58,000.00
MOBILIZATION (10%)1 LS 10.00% $653,000.00
LUMP SUM ITEM SUBTOTAL $1,397,000.00
CONSTRUCTION ITEMS TOTAL $7,176,741.70
ROW ACQUISITION
KDR EQUITIES LLC 0.194 AC $435,600.00 $84,616.51
PARK CENTRAL ONE 0.648 AC $435,600.00 $282,313.40
CHARLES TERRY ISAACKS (POND)2.000 AC $435,600.00 $871,200.00
ROW ACQUISITION SUBTOTAL $1,238,129.91
ENG, MAT'L TESTING AND PERMITTING
ANTICIPATED PS&E FEE (INCL'D BID/CONST. PHASE SUPPORT)1 LS
N/A $550,000.00
TCEQ WPAP PERMIT APPLICATION 1 LS
N/A $6,500.00
MAT'L TESTING, RFI RESPONSE, ADMIN & MISC CONST SURV 1 LS
N/A $216,000.00
SUPPLEMENTAL TOPOGRAPHIC SURVEY (ROADWAY, POND)1 LS
N/A $15,000.00
ENG, MAT'L TEST AND PMT SUBTOTAL $787,500.00
$9,202,371.60
$1,436,000.00
Total Project Cost $10,638,371.60
CITY OF GEORGETOWN COST BREAKDOWN
CONSTRUCTION COSTS (PRO RATA)$6,283,065.66
ROW COSTS (KDR, PARK CNTL, ISAACKS POND PRO RATA)$1,002,477.45
ENG, MAT'L TESTING AND PERMITTING (PRO RATA)$574,487.70
TOTAL PROJECT COST (COGT)$7,860,030.81
CITY OF ROUND ROCK COST BREAKDOWN
CONSTRUCTION COSTS (PRO RATA)$2,329,676.03
ROW COSTS (ISAACKS POND PRO RATA)$235,652.46
ENG, MAT'L TESTING AND PERMITTING (PRO RATA)$213,012.30
TOTAL PROJECT COST (CORR)$2,778,340.79
OTHER ROW (DONATIONS ANTICIPATED)
NEW WESTINGHOUSE INVESTORS 5.779 AC
NORMA STEELE TRUST 0.080 AC
CELEBRATION CHURCH 0.762 AC
CHARLES TERRY ISAACKS (ROADWAY)3.093 AC
CPG PARTNERS 0.044 AC
PROJECT LENGTH DISTRIBUTION (6100 LF TOTAL)
CITY OF ROUND ROCK 1650 LF 27.05%
CITY OF GEORGETOWN 4450 LF 72.95%
Subtotal
Contingency (20% - Const $ Only)
with 16"
water line alig
n
ment.
in this area an
d
wo
uld help
Plans c
all for a
water valve
4
4.8
67.2
for future TS box?
pvc riser pipe in this are
a.
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et vie
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ws a
Traffic sig
nal lines dra
wn per plan.
with 16"
water line alig
n
ment.
in this area an
d
wo
uld help
Plans c
all for a
water valve
4
4.8
67.2
for future TS box?
pvc riser pipe in this are
a.
Mig
ht be
Goo
gle Earth stre
et vie
w sh
o
ws a
Traffic sig
nal lines dra
wn per plan.
#114
#114
#114
#114
#102
#101
#103
#107
#108
#109 #110
#111
#112
#113
#117
#116
#115
#307
#306
#305
ONLY
O
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L
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ONLY
W
E
S
TI
N
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H
O
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O
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CONCRETE PAVEMENT
PARK CENTRAL BLVD.
RABBIT HILL ROAD
W
E
S
TI
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O
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NORTH
TS
BOX
TSBOX
TSBOX
TSBOX
P
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+
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105+00
P
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+
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110+00
P
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P
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+
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P
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7
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PT124+59.95
12
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4
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P
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160+00
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P
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75.53
℄
14.5'71' (FOC-FOC)14.5'
LANE LANELANELANE5'5'
SWLK SWLK
100' (TYP)
2'2'2'2'
20'12'12'12'12'
MEDIAN: LOG-LOG
EXISTING/PROPOSED ROW
PGL
2.0%2.0%
PROP ROW
EXIST/
ROW
EXIST/PROP
TYPICAL SECTION
PRELIMINARY
SUBJECT TO CHANGE
PRELIMINARY
SUBJECT TO CHANGE
REGISTRATION NO: 1741
CITY OF GEORGETOWN
MAYS STREET EXTENSION
PRELIMINARY EXHIBIT
JUSTIN A. WORD
92712
OR PERMIT PURPOSES.
NOT FOR CONSTRUCTION, BIDDING,
FOR INTERIM REVIEW ONLY
ENGINEER
P.E. No.DATE 9/5/2014
FILED: DECEMBER 11, 2007
O.P.R.W.C.T.
DOCUMENT NO: 2007102276
DESCRIPTION
FILED: JUNE 11, 2013
DOCUMENT NO. 2013054014
CHARLES TERRY ISAACKS
CALLED 76.27156 ACRES
FILED: AUGUST 1, 2011
DOCUMENT NO. 2011050295
NEW WESTINGHOUSE INVESTORS, LLC
(TRACT ONE)
CALLED 113.49 ACRES
FILED: JULY 12, 2013
O.P.R.W.C.T.
DOCUMENT NO. 2013065235
WESTINGHOUSE APARTMENTS
BLOCK A
LOT 1
FILED: NOVEMBER 29, 1988
P.R.W.C.T.
CABINET J, SLIDES 181-182
PARK CENTRAL ONE SECTION 1
LOT 2
FEETSCALE
0100 100 20050
SCALE:
FILED: MARCH 5, 2014
O.P.R.W.C.T
DOCUMENT 2014014737
A REPLAT OF LOT 1A AND 5A, BLOCK B, SECTION 4
CPG PARTNERS COMMERCIAL TRACT
FILED: OCTOBER 3, 2012
O.P.R.W.C.T.
DOCUMENT NO. 2012082150
KDR EQUITIES, LLC
CALLED 19.4894 ACRES
FILED: MARCH 1, 2005
O.P.R.W.C.T.
DOCUMENT NO. 2005014912
TOOLMEN CORPORATION
CALLED 11.058 ACRES
FILED: MAY 18, 2001
O.P.R.W.C.T
DOCUMENT NO. 2001034688
AND VERA R. ANDERSON LIVING TRUST
OF THE JOE D. ANDERSON
THE TRUSTEES, AND SUCCESSOR TRUSTEES
CALLED 82.060 ACRES
FILED: MAY 18, 2001
O.P.R.W.C.T
DOCUMENT NO. 2001034689
AND VERA R. ANDERSON LIVING TRUST
OF THE JOE D. ANDERSON
THE TRUSTEES, AND SUCCESSOR TRUSTEES
(TRACT NO. 1)
CALLED 10.00 ACRES
FILED: JULY 12, 2013
O.P.R.W.C.T
DOCUMENT NO. 2013065235
WESTINGHOUSE APARTMENTS
BLOCK A
LOT 1
FILED: JANUARY 11, 2005
O.P.R.W.C.T.
DOCUMENT NO. 2005003124
CELEBRATION CHURCH
CALLED 59.56 ACRES
FILED: MAY 24, 2007
P.R.W.C.T.
CABINET DD, SLIDES 116-117
TERAVISTA SECTION 32 PHASE TWO
1" = 100' H
STA. 103+41
BEGIN PROJECT
STA. 165+00
END PROJECT
TNOMKAO
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TI
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H
O
U
S
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R
D.
RABBIT HILL RD.
7-4'X2' MBC
CULVERT 1
2-42" RCP
EXISTING CULVERT
PARK CENTRAL
1
0
0
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(
T
Y
P
)
E
X
IS
T
.
R
O
W
~
EXIST ROW
EXIST ROW
75X44CITY OF GEORGETOWN
EXISTING DETENTION POND
PROPERTY LINES
8
6
4
'
R
7 6 5 '
R
CONTOURS
CAPCOG 10-FT
SURVEY CONTOURS
MA
YS ST.
800
810
820
8
3
0
8
4
0
8
5
0
8
6
0
8
7
0
8
8
0
8
9
0
9
0
0
9
1
0
92
0
930
940
APPROXIMATE DISTANCE 1172'
APPROXIMATE DISTANCE 1410'
E
XIS
T
R
O
W
E
XIS
T
R
O
W
EXIST ROW
EXIST ROW
1
0
0
'
(
T
Y
P
)
100' PR O P. R O W
1-5'X3' SBC
CULVERT 2
2-5'X3' MBC
CULVERT 3
PROPOSED RO
W
PROPOSED RO
W
APPROXIMATE DISTANCE 715'
APPROXIMATE DISTANCE 470'
APPROXIMATE DISTANCE 1900'
APPROXIMATE DISTANCE 701'
FILED: NOVEMBER 29, 2005
P.R.W.C.T.
CABINET BB, SLIDES 60-61
CPG PARTNERS COMMERCIAL TRACT SECTION 5
BLOCK C
LOT 1
4-5'X3' MBC
CULVERT 3
T
O I
N
T
E
R
S
T
A
T
E 35
DEVELOPMENT.
COORDINATION WITH ADJACENT
SUBJECT TO CHANGE PENDING
AND DETENTION POND LOCATION.
ANTICIPATED 2 ACRE WATER QUALITY
CITY LIMIT BOUNDARY
CITY OF ROUND ROCK
PRELIMINARY
ADDITIONAL ROW (NOT SHOWN) MAY BE REQUIRED ALONG RABBIT HILL ROAD.
SHALL NOT BE USED FOR CONSTRUCTION, BIDDING, PERMITTING, PLATTING OR APPRAISALS.
DIMENSIONS AND LOCATIONS ARE SHOWN FOR REPRESENTATIONAL PURPOSES ONLY AND
LOCATION OF PROPOSED ROADWAY AND RIGHT-OF-WAY IS APPROXIMATE AND SUBJECT TO CHANGE.
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to amend the budget for the Pecan Center economic
development project that will include street improvements at the Airport Road/Lakeway Drive
intersection, along Airport Road and an internal collector (Pecan Center Drive) that will eventually
connect to Aviation Drive in an amount not to exceed $6,500,000 and setting a public hearing date
– Edward G. Polasek, AICP Transportation Services Director and Micki Rundell, CFO.
ITEM SUMMARY:
The Georgetown Transportation Enhancement Corporation maintains an unreserved funds balance
and surplus sales tax revenue, an economic development project reserve and potential debt
capacity in each year’s budget for potential economic development projects.
The City has received a request for GTEC funding to support on-site and off-site transportation
related improvements for the proposed Pecan Center development that will be located North of
Lakeway Drive between Airport Road and IH 35. The proposed 160 acre development will be
developed between 2015 and 2019, and will support retail and employment center type
development based on existing zoning of the site. Attached is an Economic Study provided by the
applicant as well as a preliminary cost summary of the on-site public improvements. The on-site
roadway improvement will include a major collector street (Pecan Center Drive) which will
eventually connect Lakeway Drive to Aviation Drive, the current cost estimate is $1,758,039 for
the portion on the subject tract.
While a Traffic Impact Analysis will be required as the project moves through the development
process, staff and the applicant agree that the following off-site roadway improvements are
necessary in order to develop the project:
· Intersection of Lakeway Drive and Airport Road must be improved to ultimate design standard
of 4-lane divided with left turn lanes at all legs of the intersection, with a free right hand turn lane
and signalized once warrants are met at a current cost estimate of $1,272,000.
· Airport Road must be improved to ultimate design of 4 lane divided with a right turn deceleration
lane and left turn bay for southbound Airport Drive if separation is met from the Lakeway Drive
intersection at a current cost estimate of $3,030,000.
State law requires the GTEC Board to provide public notice and hold a public hearing on the
proposed projects to be funded with unallocated 4B sales tax revenue.
STAFF RECOMMENDATION:
Approve allocating up to $6,500,000 in 4B funding to the Pecan Center Economic Development
projects with a budget amendment to provide funding with a combination of unallocated revenue,
economic development reserves and debt funds, and set a public hearing for November 17, 2014
on the expenditure of those funds.
FINANCIAL IMPACT:
If the budget amendment process should begin in November, staff would recommend at most the
Internal Roadway and Airport/Lakeway Intersection improvements in FY 2015. The Airport Road
Improvements would be recommended for programming in FY 2016.
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Description Type
Budget Exhibit
Area map Exhibit
Updated Economic Study Exhibit
Option A Option B
Internal Roadway (Pecan Center Drive)
Erosion/Sediment Control $35,889 $35,889
Site Prep/Clearing $18,365 $18,365
Roadway $970,000 $970,000
Storm Drain (full project) $1,030,500
Storm Drain (roadway related) $365,500 $365,500 $680,500
CONSTRUCTION TOTAL $1,389,754 $1,704,754
Contingencies (10%) $138,975 $170,475
Surveying & Staking (1.5%) $20,846 $25,571
Engineering (15%) $208,463 $255,713
TOTAL Eligible for GTEC $1,758,039 $2,156,514
Airport/Lakeway Intersection
Signal Design and Installation $300,000
Roadway/turn lane improvements (750 LF) $680,000
Utility Relocation $75,500
Construction Admin $42,500
ROW (12,000 sq/ft)$72,000
Contingencies (15%) $102,000
Total $1,272,000
Airport Road Improvements (2,000 LF)
Construction $2,219,591
Pre-Construction $443,918
Utility Relocation $75,000
Construction Admin $70,001
Contingencies (10%) $221,490
Total $3,030,000
Pecan Center Commercial
Roadway Preliminary Cost Estimate
10/10/2014
PECAN&BRANCH&COMPLEX 2015%2016%2017
170Sep015 10%%)60%%100%
North)Phase
Land&Values&110 Ac $7.00 /SF $33,541,200
Building&Values 900,000))))))))))SF $80.00 /SF 72,000,000
TOTAL 105,541,200
GISD 57.84%1,465,088
City)of)Georgetown 18.16%460,067
County 24.00%607,833
Property&Tax $2.40 /100 2,532,989
Gross&Sales 900,000))))))))))SF $125.00 /sf/yr 112,500,000
112,500,000
Sales&Tax 8.25%9,281,250
City&Sales&Tax GO)Expense 1.00%$1,125,000
GTEC 0.50%$562,500
GEDCO 0.125%$140,625
Tax)Relief 0.125%$140,625
Streets 0.25%$281,250
2.00%TOTAL $2,250,000
One&Time&Constructon&Sales&Tax 33%Taxable $1,960,200
Jobs&
Retail 900,000))))))))))SF 1.00 per/1000)sf 900)))))))))))))))))))))))))
Retail&Payroll&ave 1,000))))))))))))))EA $30,000 per/person 30,000,000
admin,)fulltime)and)shift
Utility&Revenue $2.00 /sf/yr $1,800,000
Other&income&to&City
Inventory)Tax Fees
Hotel)Motel Impact
City of Georgetown, Texas
SUBJECT:
Presentation and discussion of the Findings Process required for the addition of three (3) projects
in the 2014/2015 Transportation Improvement Program (TIP). – Edward G. Polasek, AICP,
Transportation Services Director and Nat Waggoner, PMP®
ITEM SUMMARY:
The three (3) projects requiring findings are located within the proposed Pecan Branch Retail
Project:
· Pecan Branch Dr.
· Intersection of Lakeway Dr. and Airport Rd.
· Airport Rd - Lakeway Dr. north to 9956' south of Berry Creek Dr.
Completed findings determine each project’s funding eligibility as authorized by the Development
Corporation Act of 1979, as amended (Tex. Rev. Civ. Stat. Ann ch. 5190.6, § 4B, Vernon’s Texas
Statutes).
STAFF RECOMMENDATION:
Staff recommends completion of findings process and amendment to the 2014-2015
Transportation Improvement Plan.
FINANCIAL IMPACT:
Projects found eligible will be included in in the 2014-2015 Transportation Improvement Program
(TIP) project list. Specific funding for the project is an item later in the Agenda today.
SUBMITTED BY:
Nat Waggoner, PMP®
ATTACHMENTS:
Description Type
GTEC Scoring Exhibit
Memorandum on use of GTEC Funding Exhibit
Findings Motion Language Exhibit
Exhibit Cover Memo
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) 2014/2015 Eligibility Determinations
GTEC Board Ranking of Eligibility: Ranking Summary
Voting Members: Tommy Gonzalez, Jerry Hammerlun, Leo Wood, John Hesser, Johnny Anderson
Q. 4
Project Detail Description Q. 1 Yes for 3 or 4 or 5 or 6 or Eligibility
# of Transportation Improvement 2a 2b 2c 2d 2e 2f 2g 2h 2i 2j 2k 2l 2m 3a 3b 3c 3d 3e 3f 3g Each Q more more more more Findings
PC1 Pecan Branch Drive 5 5331355553555555331 -1 √ √ √ √Eligible
PC2 Intersection of Lakeway Dr and Airport Rd.5 533135555355353533-1 -1 √ √ √ √Eligible
PC3 Airport Rd - Lakeway Dr North to 9956' South of Berry Creek
Dr.3 553535555555353533-1 -1 √ √ √ √Eligible
* Rankings:
Yes for Each Q: For each question, at least one of the sub-questions, was anwered yes by a majority of the GTEC Board Members
3 or More: For each question, at least one of the sub-questions, was anwered yes by a supermajority of GTEC Board Members 5-2, 4-1.
4 or More: For each question, at least one of the sub-questions, was anwered yes by greater than a supermajority of GTEC Board Members 7-0, 6-1, or 5-1.
5 or More: For each question, at least one of the sub-questions, was anwered yes all but 1 or 2 of the GTEC Board Members 7-0, 6-1, or 5-0.
6 or More: For each question, at least one of the sub-questions, was anwered yes or no-response by all of GTEC Board Members 7-0, 6-0
Scoring Summary: Each Yes, scored by a GTEC Board Member was given a +1; each No, was given a -1; no answers were given a 0. The total project score is sum of all the individual
scores submitted by GTEC Board Members.
RANKINGS*
Question 3: Authorized ProjectQuestion 2: Authorized Cost
Findings Motion Language
The Georgetown Transportation Enhancement Board, following guidelines provided by the City
Attorney, finds Transportation Project PC1 (Pecan Branch Dr. from Lakeway Dr. to the Moore Tract.),
Project PC 2 (Intersection of Lakeway Dr. and Airport Rd.), Project PC 3 (Airport Rd. from Lakeway
Drive north to 9956 feet south of Berry Creek Dr.), eligible for 4B funding, as each project (1) conforms to
the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by statute; and
(3) is one or more of the types of project(s) authorized by statute, documented by the GTEC Board
Ranking of Eligibility: Ranking Summary completed in September 2014.
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PC 3
PC 2
PC 1
W H A L M A R
D R
N IH 35 NB
NIH35SB
N AUSTIN AVE
T E R M I N A L D R
I N D U S T R I A L P A R K C I R
NE INNER LOOP
H A L M A R C V
S
E
R
V
I
C
E
D
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EXIT264SB
EXIT 265 NB
A V I A T I O N D R
N IH 35 FWY NB
N IH 35 FWY SB
EXIT 262 SB
L A K E W A Y D R
A
I
R
P
O
R
T
R
D
E
0 1,300650
Feet1 inch = 484 feet
2014-2015 Transportation Improvement Plan
Text
L:\Division\Gus\TRANSPORTATION SERVICES\Transportation Planning\TIP Process\2014\PecanCenter\2014-2015 Exhibit (11x17 Portait)
This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries.