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Agenda_GTEC_10.17.2018
Notice of Meeting for the Georgetown Transportation Enhancement Corp and the Gov erning Body of the City of Georgetown October 17, 2018 at 3:30 PM at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er B Introduction of Vis itors C Ind ustry/C AMP O/TxDOT Updates D Oc tober 2018 GT EC Up d ates Legislativ e Regular Agenda E Co nsideration and possible ap p ro val o f the minutes from the GTEC Regular Board Meeting held o n June 20, 2018. – David Mo rgan – General Manager, GT EC Board F Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration p reliminary monthly financ ial reports for June, July, Augus t and S ep tember 2018. No te that the preliminary S ep tember financial d o es not inc lud e the s ales tax acc rual, nor the year-end PID assessment entry, and uns p ent multi-year c ap ital p rojec t fund s will be ro lled forward to FY2019. Leigh Wallace, Finance Direc to r, COG, Financ e Manager, GTEC. G Co nsideration and possible actio n to approve Tas k Ord er KHA-19-001 with Kimley Horn and Assoc iates , Inc o f Aus tin, Texas in the amount of $160,375 fo r design s ervic es related to the S tate Highway 29/Univers ity Avenue Corridor Imp ro vements -- Wes ley Wright, PE, Sys tems Engineering Direc tor H EXECUTIVE SESSION In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es , Anno tated, the item lis ted b elo w will b e d is c us s ed in c lo s ed session and is s ub ject to ac tion in the regular session. Sec. 551.072 Deliberations about Real Property Rab b it Hill R o ad P ro ject - Parc els 9 & 10 (R ab b it Hill Road and Commerc e) – Travis Baird – Real Es tate Servic es Coordinator I Actio n from Executive S es s io n - Rab b it Hill R o ad P ro ject - Parc els 9 & 10 (R ab b it Hill Road and Co mmerc e) Page 1 of 41 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Call to Ord er ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 3 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Intro d uc tion o f Vis ito rs ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 4 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Indus try/CAMPO/T xDOT Up d ates ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 5 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Octo b er 2018 GTEC Updates ITEM SUMMARY: ITEM SUMMARY: Airport Road: Utilities installed east lanes with finish of west utilities underway, East side drainage 95% complete. Initial lift of paving East lanes installed and traffic switched, Subgrade complete and base course installation underway West lanes, expected completion Summer 2019. FM 1460 ROW & Utility Relo catio ns: Final paving is underway. Expec ted completion by No vember 2018. Northwest Boulevard: Engineering und erway: F inal p lans s ubmitted for review, received the fully exec uted AFA 10-20-17. Engineering c ompletio n s ched uled 5-18, Environmental Clearanc e 5-18 Ready to Let 7-18 with letting p ro p o s ed for Dec ember 18. ROW Doc uments are b eing finalized . Preliminary o utreach to land o wners has b een mad e and ap p rais al proc es s is und erway, 9 p arcels needed, 0 ac q uired to date, tentative b id late 2018. Rabbit Hill Road Improvements: Design is tentatively c o mp lete. ROW to be proc ured late 2018 Ap p rais als und erway Rivery Boulevard - TIA Improvements: All s torm water, hyd rant reloc ate, c urb and s idewalk at Hintz turn lane is c omplete. Contrac tor working on s torm water infras truc ture at Williams & Rivery turn lane. Relo cated Hydrant for Wo lf Ranc h @ Rivery turn lane, also wo rking o n s torm water piping there. Rivery Boulevard Extension: ROW cleared excavation to subgrade 90% Utility installation underway, Outfall drainage 80%, Condemnation proceedings have been requested on 2 parcels. FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager ATTACHMENTS: Description Type October 2018 GTEC Updates Cover Memo Page 6 of 41 GTEC Board Meeting Date: Item No. GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET _______________________________________________________________________________________________________________________________ SUBJECT: August 2018 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager ____________________________________________________________________________________________________________________________________ ITEM SUMMARY: October 2018 Cover Sheet Airport Road: o Utilities installed east lanes with finish of west utilities underway o East side drainage 95% complete o Initial lift of paving East lanes installed and traffic switched o Subgrade complete and base course installation underway West lanes . Contract to be complete in 360 days FM 1460 ROW & Utility Relocations: All water/wastewater utility relocates have been completed and are in service. Scheduled for completion late 2018. Northwest Boulevard: Engineering underway: Final plans submitted for review, received the fully executed AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 7-18 with letting proposed for December 18. ROW Documents are being finalized. Preliminary outreach to landowners has been made and appraisal process is underway, 9 parcels needed, 0 acquired to date, tentative bid late 2018. Rabbit Hill Road Improvements: Design is tentatively complete. ROW to be procured late 2018 Rivery Boulevard - TIA Improvements: All storm water, hydrant relocate, curb and sidewalk at Hintz turn lane is complete. Contractor working on storm water infrastructure at Williams & Rivery turn lane. Relocated Hydrant for Wolf Ranch @ Rivery turn lane, also working on storm water piping there. Rivery Boulevard Extension: o ROW cleared excavation to subgrade 90% o Utility installation underway o Outfall drainage 80% Condemnation proceedings have been requested on 2 parcels. Submitted By: Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Page 7 of 41 Airport Road (Lakeway Blvd. to Aviation Dr.) October 2018 Project Description Expand Airport Road to 5 lanes (2 northbound, 2 southbound, & center turn lane). Purpose This project will relieve congestion on Airport Road, facilitate economic growth in the area, and improve the flow of traffic at the Lakeway intersection Project Manager Joel Weaver and Wesley Wright, P.E. Engineer KPA Engineers Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way All right of way has been acquired. Total Parcels: 5 Acquired: 5 Closing Pending: 0 Condemnation: 0 Utility Relocations Conflicts exist, but appear to be minimal. Construction o Utilities installed east lanes with finish of west utilities underway o East side drainage 95% complete o Initial lift of paving East lanes installed and traffic switched o Subgrade complete and base course installation underway West lanes Other Issues All ROW will be expanded to the east as a result of Airport/Federal complications. Page 8 of 41 FM 1460 (Quail Valley Drive to University Drive) Project No. 5RB TIP No. BO & CD Rights-of-Way Acquisition and Utility Relocation August 2018 Unchanged Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive to University Drive). Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for construction. Project Managers Ed Polasek, AICP, and Michael Hallmark Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Right of way acquisition complete. Section: North South Acquired: 36 8 Pending: 0 - Condemnation: 0 - Total: 36 8 Utility Relocations Complete Construction Under Construction, with TxDOT oversight. Tentatively scheduled to be complete late 2018. All City utilities have been relocated and are in service Other Issues Engineer preparing Change Orders for construction contract. Page 9 of 41 Rivery Boulevard TIA Improvements Project No. 5RP TIP No. None October 2018 Project Description Develop the Plans, Specifications and Estimate for roadway improvements necessitated by the development for the Summit at Rivery. Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center from Rivery Boulevard. Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E. Engineer M&S Engineering, LLC Element Status / Issues Design Engineering 100% complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes and are in construction EB Williams @ Rivery turn lane is in design. Environmental /Archeology TBD Rights of Way All easements acquired. Additional easements are needed for EB Williams @ Rivery turn lane. Total Parcels: 5 Appraised: 0 Offers: 0 Acquired: 2 Closing pending: 0 Condemnation: 0 Utility Relocations Suddenlink working to lower a fiber crossing at Wolf Ranch & Rivery Bid Phase Bid Opening held on 1-23-2018, M&S Engineering has issued Letter of Recommendation. GTAB approved on 2-21-18, Council approved on 2-27-18. Pre-Con is set for 3-20-18. Construction All storm water, hydrant relocate, curb and sidewalk at Hintz turn lane is complete. Contractor working on storm water infrastructure at Williams & Rivery turn lane. Relocated Hydrant for Wolf Ranch @ Rivery turn lane, also working on storm water piping there. Other Issues TBD Page 10 of 41 Rabbit Hill Road Improvements Project (Westinghouse Road to S. Clearview Drive) Project No. 5RQ TIP No. BZ October 2018 Unchanged Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview Dr. Widening along Westinghouse Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. The project length along the anticipated alignment is approximately 0.75 miles Project Managers Ken Taylor and Wesley Wright, P.E. Engineer CP&Y, Inc. Element Status / Issues Design Final Design Tentatively complete. Environmental/ Archeological Efforts underway and any issues are expected to be identified in the coming month. Rights of Way ROW to be acquired late 2018, two properties acquired as part of Mays St. Extension. Total Parcels: 9 Possession: 2 Pending: 0 Utility Relocations Will be identified as preliminary design and alignment plans are finalized. Multiple relocations expected – Round Rock water and Georgetown Electric. Construction ROW to be procured late 2018 Other Issues None. Page 11 of 41 Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 5RM TIP No. AD October 2018 Project Description Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design Plans at 100%. WPAP approved. Demolition of existing houses complete one commercial building remains. Environmental/ Archeology Complete Rights of Way Offers have been made on 22 parcels, and 20 have closed. Environmental assessment complete on 11 parcels in preparation for demolition. Condemnation proceedings have been requested on 2 parcels. Aggressive efforts continue to close all outstanding parcels in FY 2017. Total Parcels: 22 Appraised: 22 Offers: 22 Acquired: 20 Closing pending: 0 Condemnation: 2 Utility Relocations TBD Construction o ROW cleared excavation to subgrade 90% o Utility installation underway o Outfall drainage 80% Other Issues TBD Page 12 of 41 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF October 2018 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Engineering underway: 100% plans submitted for bridge, received the fully executed AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 10-18 with letting proposed for December 18. Environmental/ Archeological Concurrent with preliminary engineering and schematic design. Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been made. Offers have been made on 5 parcels. 9 parcels needed, 0 acquired to date, tentative bid late 2018. Utility Relocations TBD Construction Tentatively scheduled to begin mid-FY 2019. Other Issues Page 13 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Cons id eration and p o s s ib le approval of the minutes fro m the GTEC Regular Bo ard Meeting held on June 20, 2018. – David Morgan – General Manager, GTEC Bo ard ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Emily Ko o ntz fo r David Mo rgan, General Manager ATTACHMENTS: Description Type GTEC Minutes 06.20.18 Backup Material Page 14 of 41 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 20, 2018 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, June 20, 2018 Board Members Present: Jay Warren – President, John Hesser – Vice-President, Colin McGahey – Secretary, Al Hajka, Bob Whetsell Board Members Absent: Joe Pondrom, Rachael Jonrowe, Staff Present: David Morgan, Laurie Brewer, Mike Babin, Wesley Wright, Paul Diaz, Nathan Paras, Leigh Wallace, Ed Polasek, Laura Wilkins Tristan Whitmire, Elaine Wilson, Others Present: None Minutes Regular Session: (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order: Meeting was called to order at 3:30 PM by Warren B. Introduction of Visitors: No visitors C. Industry/CAMPO/TxDOT Updates: Updates presented by Polasek. Working with CAMPO on grants received for the Williams Drive Study and Leander Road Improvement Project. First coordination meeting last week of all agencies that received grant money – will continue this process to develop the projects. Second Monday night each month Policy Board meets; 4th Monday afternoon each month the Technical Advisory Committee meets. Live-streamed on Time Warner cable or available on the CAMPO website. D. June 2018 GTEC Updates -- Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager - Wright gave updates. Airport Road - well under way. Item for materials testing on this agenda for approval. Utilities going in now. FM 1460 - going well. Hopefully open around Labor Day. Northwest Blvd. – moving forward. Design done – Council approval to make offers on right-of-way – hopefully all will be acquired by the end of the year. Project will bid early 2019. Rabbit Hill Road – taking a bit of a back seat to Northwest Blvd. for the moment due to Page 15 of 41 deadline with TxDOT on Northwest Blvd. Trying to minimize right-of-way taking on Rabbit Hill Road. Rivery Blvd. TIA Improvements – working with business owners to move their business signs temporarily. Rivery Blvd. – start construction after July 4th. Everything has been demo-ed. Pre-Construction meeting held yesterday. E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for May, 2018. – Leigh Wallace, Finance Director, GOG/ Finance Manager, GTEC Presented by Wallace. Sales tax has gone up from previous months. F. Sales Tax Presentation: Presented by Diaz and Parras. Parras – presented the Overview/Methodology/Projections - explained use of Power Pivot program to review sales tax of various areas/cities of the State for trend analysis and forecasting/projections. Various questions. Diaz explained the data of the reports. Various questions – answered by Diaz and Morgan. Legislative Regular Agenda: G. Consideration and possible approval of the minutes from the GTEC Special Board Meeting on April 30, 2018, and the GTEC Regular Board Meeting held May 16, 2018. – David Morgan – General Manager, GTEC Board. Motion by Whetsell, second by Hesser to approve the minutes as presented – APPROVED 5-0 (Pondrom and Jonrowe absent) H. Consideration and possible action to approve Task Order TCI-18-012-TO to Terracon Consultants, Inc., for materials testing and observation on the Airport Road Improvements project in the amount of $44,545.00 – Wesley Wright, P.E., Systems engineering Director/Michael Hallmark, CIP Wright presented the item. Question by Warren - They test all the materials put down – asphalt, concrete, etc.? Answered by Wright – that is correct. If test fails – then contractor pays for re-test. This is an additional inspection service above and beyond inspection of our Public Improvement Inspectors – we do not have the equipment (lab) or expertise to do this level of inspection. Hajka – did we bid? Answered by Wright - No, we have a standing RFQ with this consultant. This is a professional service so we did not bid it. Additional discussion. Question by Warren about how firms are chosen for this type of work. Answered by Wright - statement of qualifications and well defined process (it is also an open process) – firms apply, are reviewed and ranked and put on the list. McGahey – question - how was Terracon selected for this project? Answered by Wright – we choose the firm based on ranking – occasionally we might solicit based on a specific specialty – if there is no one on the list that covers the specific need. Various other questions. Motion by Whetsell, second by McGahey to approve the Task Order TCI-18-012-TO to Terracon Consultants, Inc., for materials testing and observation on the Airport Road Improvements project in the amount of $44,545.00 – APPROVED 5-0 (Pondrom and Jonrowe absent) Page 16 of 41 I. Discussion and possible action to recommend the FY 2019 proposed GTEC Budget. – Leigh Wallace, Finance Director, COG/Finance Manager, GTEC Presented by Leigh. GTEC is a component unit – has the same budget process and uses same sets of accounting practices as other parts of the City budget. Council has final approval over the GTEC Budget. TIP 5-Year project plan. If any bonds are issued – annual debt payments are made. Administrative contract that GTEC has with the City – that contracts for services with all the staff the work with various parts of GTEC. Touched on the sales tax results to date and forecast for 2019. Explanation of roll-over by Morgan. Wallace – Other revenues – weighing in on selling debt in 2019 ($7.2 million for SE Inner Loop Expansion). Other revenue sources - typically what comes in from Wolf Ranch PID Agreement and South Georgetown TIRZ Agreement. Proposing to change this and not make those transfers to GTEC in FY 2019. Explained by Morgan – commitment has been met to GTEC – funds do not need to be earmarked for GTEC any longer. TIRZ - 100% of property tax is used to reimburse utilities and GTEC for their investment in the project. Due to other costs public safety, etc., we propose not to make those transfers to GTEC from the General Fund and TIRZ. Various questions and discussion - answered by Morgan and Brewer. Handed out Wolf Ranch Agreement – Brewer gave overview. Question by Hesser on Wolf Ranch - answered by Morgan and Wallace. Motion by Hajka, second by McGahey to accept the FY 2019 proposed GTEC Budget as presented. – APPROVED 5-0 (Pondrom and Jonrowe absent) NOTE: July GTEC meeting will be CANCELLED. ADJOURNMENT: MOTION by Whetsell, second by Hajka to adjourn the meeting. APPROVED 5-0 (Pondrom and Jonrowe absent) Meeting adjourned at 5:13 PM. Adjournment Approved: Attest: _______________________ ________________________ Jay Warren- President Colin McGahey – Secretary _________________________ Page 17 of 41 Laura Wilkins – Board Liaison Page 18 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n p reliminary mo nthly financ ial rep o rts fo r June, July, Augus t and Septemb er 2018. No te that the p reliminary Septemb er financ ial does not inc lude the s ales tax ac crual, nor the year-end P ID as s es s ment entry, and uns pent multi-year capital projec t funds will b e rolled fo rward to F Y2019. Leigh Wallac e, Financ e Direc tor, COG, F inance Manager, G T EC . ITEM SUMMARY: The Bylaws o f GTEC (Article V, S ectio n 6.02) req uire the F inance Manager to rep o rt the financ ial ac tivity o f the Corporation to the Bo ard . • Financ ial rep o rts • Sales Tax revenues • Any other relevant financ ial info rmation Sales tax is rec eived two months in arrears; therefo re the revenues reflect only the amo unt received, no t actually earned , as of the rep o rt d ate. A report on payments mad e to vendors fo r the mo nth o f Augus t is als o includ ed . FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r ATTACHMENTS: Description Type GTEC Oct Financials Backup Material Page 19 of 41 Meeting Date October 17, 2018 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation preliminary monthly financial reports for June, July, August and September 2018. Note that the preliminary September financial does not include the sales tax accrual, nor the year-end PID assessment entry, and unspent multi-year capital project funds will be rolled forward to FY2019. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. • Financial reports • Sales Tax revenues • Any other relevant financial information Sales tax is received two months in arrears; therefore the revenues reflect only the amount received, not actually earned, as of the report date. A report on payments made to vendors for the month of August is also included. ATTACHMENTS: Monthly Financial Reports Sales Tax History Disbursement Report SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 20 of 41 APPROVED BUDGET CURRENT PERIOD YEAR TO DATE (W/ENCUMB) YEAR‐END PROJECTION YEAR‐END VARIANCE FAV(UNFAV) % YEAR‐END VARIANCE FAV(UNFAV) BEGINNING FUND BALANCE 18,241,681 18,241,681 18,241,681 ‐ 0.00% Operating Revenue Sales Tax 6,575,000 537,628 5,625,627 6,775,000 (1,149,373) ‐16.96% PID Assessments 553,201 ‐ 53,201 553,201 (500,000) ‐90.38% Interest 127,000 ‐ 284,069 284,069 ‐ 0.00% Operating Revenue Total 7,255,201 537,628 5,962,898 7,612,270 (1,649,373) ‐21.67% Operating Expenditure Administrative Support 364,814 30,276 363,312 364,114 802 0.22% Operating Expenditure Total 364,814 30,276 363,312 364,114 802 0.22% TOTAL NET OPERATIONS 6,890,387 507,352 5,599,586 7,248,156 (1,648,571) ‐22.74% Non‐Operating Revenue Other Grant Revenue ‐ ‐ 11,222 11,222 ‐ ‐ Non‐Operating Revenue Total ‐ ‐ 11,222 11,222 ‐ ‐ Non‐Operating Expenditure Pecan Center Dr to Airport Rd (FY15) 5,390,290 416,345 2,945,254 2,945,254 ‐ 0.00% Rivery TIA Improvements 1,016,790 133,061 633,908 1,016,790 382,882 37.66% FM 971 / Fontana 66,431 21,348 3,329 66,431 63,102 94.99% Rivery‐Extension Williams Dr to NW Blvd (FY16) 767,678 13,696 37,043 767,678 730,635 95.17% IH 35 / HWY29 Intersection 650,000 22,006 43,347 650,000 606,653 93.33% SW Bypass 2243 to IH35 333,962 ‐ 205,818 205,818 ‐ 0.00% FM1460 Widening 501,260 1,727 477 100,000 99,523 99.52% Wolf Ranch Pkwy Extension 283,350 ‐ ‐ ‐ ‐ 0.00% Mays St 3,252,729 3,600 254,724 1,000,000 745,276 74.53% SE Inner Loop Widening (Rock Ride ROW) 900,000 ‐ ‐ 900,000 900,000 100.00% Debt Service 3,330,135 ‐ 3,337,462 3,337,462 ‐ 0.00% Non‐Operating Expenditure Total 18,546,375 611,783 7,461,362 10,989,433 3,528,071 32.10% TOTAL NET NON‐OPERATIONS (18,546,375) (611,783) (7,450,139) (10,978,210) 3,528,071 32.14% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (11,655,988) (104,431) (1,850,554) (3,730,054) 1,879,501 50.39% ENDING FUND BALANCE 6,585,693 16,391,127 14,511,627 1,879,501 12.95% RESERVED ENDING BALANCE 3,293,750 3,293,750 Georgetown Transportation Enhancement Corporation Fund Preliminary Actuals to Year‐End Projection September 2018 Page 21 of 41 APPROVEDBUDGETCURRENTPERIOD YEARTODATE (W/ENCUMB)YEARͲENDPROJECTION BEGINNINGFUNDBALANCE 18,241,68118,241,681 OperatingRevenue SalesTax 6,575,000641,1475,088,0006,775,000 PIDAssessments 553,201 Ͳ53,201 553,201 Interest 127,000 Ͳ246,739 246,739 OperatingRevenueTotal 7,255,201641,1475,387,9407,574,940 OperatingExpenditure AdministrativeSupport 364,81430,276333,036 364,114 OperatingExpenditureTotal 364,81430,276333,036 364,114 TOTALNETOPERATIONS 6,890,387610,8715,054,9047,210,826 NonͲOperatingRevenue OtherGrantRevenue Ͳ Ͳ11,222 11,222 NonͲOperatingRevenueTotal Ͳ Ͳ11,222 11,222 NonͲOperatingExpenditure PecanCenterDrtoAirportRd(FY15) 5,390,290446,7862,945,2542,945,254 RiveryTIAImprovements 1,016,790109,852633,908 1,016,790 FM971/Fontana 66,431 Ͳ Ͳ 66,431 RiveryͲExtensionWilliamsDrtoNWBlvd(FY16) 767,6788,47730,147 767,678 IH35/HWY29Intersection 650,000 Ͳ43,347 650,000 SWBypass2243toIH35 333,962 Ͳ205,818 205,818 FM1460Widening 501,260 Ͳ373 100,000 WolfRanchPkwyExtension 283,350 Ͳ Ͳ Ͳ MaysSt 3,252,729 Ͳ251,124 1,000,000 TamiroImprovements 410,000 Ͳ Ͳ Ͳ AvailableforProjectsTBD 1,643,750 Ͳ Ͳ Ͳ SEInnerLoopWidening(RockRideROW) 900,000 Ͳ Ͳ 900,000 DebtService 3,330,1352,735,9473,337,4623,337,462 NonͲOperatingExpenditureTotal 18,546,3753,301,0627,447,43310,989,433 TOTALNETNONͲOPERATIONS (18,546,375)(3,301,062)(7,436,211)(10,978,211) EXCESS(DEFICIENCY)OFTOTALREVENUEOVERTOTAL REQUIREMENTS (11,655,988)(2,690,192)(2,381,307)(3,767,385) ENDINGFUNDBALANCE 6,585,69314,474,296 RESERVES Contingency 1,643,7501,643,750 ReservedBondProceeds 1,650,0001,650,000 ReservesTotal 3,293,7503,293,750 AVAILABLEFUNDBALANCE 3,291,94311,180,546 GeorgetownTransportationEnhancementCorporationFund YearͲEndProjectiontoApproved:AugFY2018 Page 22 of 41 APPROVEDBUDGETCURRENTPERIOD YEARTODATE (W/ENCUMB)YEARͲENDPROJECTION BEGINNINGFUNDBALANCE 18,241,68118,241,681 OperatingRevenue SalesTax 6,575,000600,9214,446,8536,775,000 PIDAssessments 553,20153,20153,201 553,201 Interest 127,0004,615221,675 242,000 OperatingRevenueTotal 7,255,201658,7374,721,7297,570,201 OperatingExpenditure AdministrativeSupport 364,81430,276302,760 364,114 OperatingExpenditureTotal 364,81430,276302,760 364,114 TOTALNETOPERATIONS 6,890,387628,4614,418,9697,206,087 NonͲOperatingRevenue OtherGrantRevenue Ͳ Ͳ11,222 11,222 NonͲOperatingRevenueTotal Ͳ Ͳ11,222 11,222 NonͲOperatingExpenditure PecanCenterDrtoAirportRd(FY15) 5,390,29015,9002,945,2542,945,254 RiveryTIAImprovements 1,016,790 Ͳ633,908 1,016,790 FM971/Fontana 66,431 Ͳ Ͳ 66,431 RiveryͲExtensionWilliamsDrtoNWBlvd(FY16) 767,6789,11329,970 767,678 IH35/HWY29Intersection 650,000 Ͳ43,347 650,000 SWBypass2243toIH35 333,962354205,818 205,818 FM1460Widening 501,2602,588373 100,000 WolfRanchPkwyExtension 283,350 Ͳ Ͳ Ͳ MaysSt 3,252,72989251,124 1,000,000 TamiroImprovements 410,000 Ͳ Ͳ Ͳ AvailableforProjectsTBD 1,643,750 Ͳ Ͳ Ͳ SEInnerLoopWidening(RockRideROW) 900,000 Ͳ Ͳ 900,000 DebtService 3,330,135 Ͳ601,515 3,330,885 NonͲOperatingExpenditureTotal 18,546,37528,0434,711,30910,982,856 TOTALNETNONͲOPERATIONS (18,546,375)(28,043)(4,700,087)(10,971,634) EXCESS(DEFICIENCY)OFTOTALREVENUEOVERTOTAL REQUIREMENTS (11,655,988)600,419 (281,118) (3,765,547) ENDINGFUNDBALANCE 6,585,69314,476,134 RESERVES Contingency 1,643,7501,643,750 ReservedBondProceeds 1,650,0001,650,000 ReservesTotal 3,293,7503,293,750 AVAILABLEFUNDBALANCE 3,291,94311,182,384 GeorgetownTransportationEnhancementCorporationFund YearͲEndProjectiontoApproved:JulFY2018 Page 23 of 41 APPROVEDBUDGETCURRENTPERIOD YEARTODATE (W/ENCUMB)YEARͲENDPROJECTION BEGINNINGFUNDBALANCE 22,051,11118,241,681 OperatingRevenue SalesTax 6,575,000540,3573,845,9326,775,000 PIDAssessments 553,201 Ͳ Ͳ 553,201 Interest 127,00027,298217,060 242,000 OperatingRevenueTotal 7,255,201567,6554,062,9927,570,201 OperatingExpenditure AdministrativeSupport 364,81430,276272,484 364,114 OperatingExpenditureTotal 364,81430,276272,484 364,114 TOTALNETOPERATIONS 6,890,387537,3793,790,5087,206,087 NonͲOperatingRevenue OtherGrantRevenue Ͳ Ͳ11,222 11,222 NonͲOperatingRevenueTotal Ͳ Ͳ11,222 11,222 NonͲOperatingExpenditure PecanCenterDrtoAirportRd(FY15) 5,390,290276,8182,900,7092,500,000 RiveryTIAImprovements 1,016,7904,995633,908 1,016,790 FM971/Fontana 66,43121,173 Ͳ 66,431 RiveryͲExtensionWilliamsDrtoNWBlvd(FY16) 767,67811,75029,527 767,678 IH35/HWY29Intersection 650,000 Ͳ43,347 650,000 NBFrontage2338toLakeway Ͳ2,004 Ͳ Ͳ SWBypass2243toIH35 333,962 Ͳ205,464 205,410 FM1460Widening 501,260 Ͳ294 100,000 WolfRanchPkwyExtension 283,350 Ͳ Ͳ Ͳ MaysSt 3,252,729 Ͳ251,036 1,000,000 TamiroImprovements 410,000 Ͳ Ͳ Ͳ AvailableforProjectsTBD 1,643,750 Ͳ Ͳ Ͳ SEInnerLoopWidening(RockRideROW)Ͳ Ͳ Ͳ 900,000 DebtService 3,330,135 Ͳ601,515 3,330,885 NonͲOperatingExpenditureTotal 17,646,375316,7404,665,80010,537,194 TOTALNETNONͲOPERATIONS (17,646,375)(316,740)(4,654,578)(10,525,972) EXCESS(DEFICIENCY)OFTOTALREVENUEOVERTOTAL REQUIREMENTS (10,755,988)220,639 (864,070) (3,319,885) ENDINGFUNDBALANCE 11,295,12314,921,796 RESERVES Contingency 1,643,7501,643,750 ReservedBondProceeds 4,150,0001,650,000 ReservesTotal 5,793,7503,293,750 AVAILABLEFUNDBALANCE 5,501,37311,628,046 GeorgetownTransportationEnhancementCorporationFund YearͲEndProjectiontoApproved:JunFY2018 Page 24 of 41 Variance % Var. Month [a] 2013-14 2014-15 2015-16 2016-17 2017-18 To FY 17 To FY 17 Oct 367,451 392,374 424,201 458,993 497,912 38,919 8.48% Nov 398,208 411,566 451,065 500,856 508,257 7,401 1.48% Dec 538,728 575,095 592,798 642,167 651,758 9,591 1.49% Jan 357,430 350,778 386,252 440,023 461,162 21,139 4.80% Feb 347,604 356,428 432,468 422,226 535,188 112,962 26.75% Mar 457,421 495,804 533,967 549,206 632,448 83,242 15.16% Apr 424,007 410,683 435,906 469,044 540,144 71,100 15.16% May 450,289 382,794 481,672 500,753 595,044 94,291 18.83% Jun 493,224 522,356 571,069 605,936 629,252 23,316 3.85% Jul 409,739 435,977 478,136 619,557 574,462 (45,095) -7.28% Aug 392,059 411,552 530,326 491,386 Sep 477,892 500,805 541,513 575,588 Total 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$ YTD 4,244,101$ 4,333,855$ 4,787,534$ 5,208,761$ 5,625,627$ 416,866$ 8.00%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. Georgetown Transportation Enhancement Corporation $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax 3 Year Trend 2015‐16 2016‐17 2017‐18 Page 25 of 41 Check Report Summary For the Month Ending September 30, 2018 Kasberg, Patrick 43,150.00 Rivery Extension 21,750.00 Pecan Center Drive / Airport Road 21,400.00 Klotz Associates, Inc 21,347.80 FM 971 / Fontana (NW Bridge)21,347.80 64,497.80 64,497.80 Page 26 of 41 10/02/2018 11:54 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 9/01/2018 THRU 9/30/2018 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 10990 KLOTZ ASSOCIATES INC I-418038 KAI 14-001 R 9/28/2018 245532 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 16,641.88 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 3,328.52 I-718065 PROFESSIONAL SERVICES R 9/28/2018 245532 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) PROFSSIONAL SERVICES 1,377.40 21,347.80 10090 KASBERG, PATRICK & ASSOCIATES I-14-130-037 NA KPA 15-001 1ST AMEND E 9/07/2018 999999 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKPA 15-001 1ST AMEND 8,300.00 I-16-138-020 DK - KPA 17-001 E 9/07/2018 999999 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 7,600.00 15,900.00 10090 KASBERG, PATRICK & ASSOCIATES I-14-130-038 NA KPA 15-001 1ST AMEND E 9/28/2018 999999 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKPA 15-001 1ST AMEND 13,450.00 I-16-138-021 DK - KPA 17-001 E 9/28/2018 999999 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 13,800.00 27,250.00 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 1 21,347.80 0.00 21,347.80 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 2 43,150.00 0.00 43,150.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 21,347.80 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 21,750.00 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 21,400.00 *** FUND TOTAL *** 64,497.80 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 3 64,497.80 0.00 64,497.80 BANK: JPM TOTALS: 4 64,497.80 0.00 64,497.80 REPORT TOTALS: 4 64,497.80 0.00 64,497.80 Page 27 of 41 10/02/2018 11:54 AM A/P HISTORY CHECK REPORT PAGE: 5 SELECTION CRITERIA ------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 02-GTEC VENDOR: ALL BANK CODES: All FUNDS: All ------------------------------------------------------------------------------------------------------------------------------------ CHECK SELECTION CHECK RANGE: 000000 THRU 999999 DATE RANGE: 9/01/2018 THRU 9/30/2018 CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99 INCLUDE ALL VOIDS: YES ------------------------------------------------------------------------------------------------------------------------------------ PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G/L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All ------------------------------------------------------------------------------------------------------------------------------------ Page 28 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve Tas k Order KHA-19-001 with Kimley Ho rn and As s o ciates , Inc of Austin, Texas in the amo unt o f $160,375 for d es ign services related to the State Highway 29/Univers ity Avenue Co rrid o r Improvements -- Wes ley Wright, P E, Systems Engineering Directo r ITEM SUMMARY: In the summer o f 2018, staff engaged Kimley Ho rn and As s o ciates to analys e traffic cond itions along SH29, just eas t o f IH35. Results d etermined that mo ving the exis ting s ignal at HEB and Co p p er Oaks s lightly east would improve traffic flo ws in multiple d irectio ns at the IH35 inters ectio n. Analys is also inc luded ad ded turn lanes, a rais ed c enter med ian, and antic ip ated continued retail/c o mmercial growth in the area. The p ro p o s ed tas k order is for d es ign servic es to reloc ate the traffic s ignal, ins tall turn lane imp ro vements , and install a rais ed center med ian. Total estimated c o nstruc tion is expec ted to c o s t ap p ro ximately $1.2 millio n. FINANCIAL IMPACT: Approximately $600,000 is inc luded in the G T EC C ap ital Imp ro vement Bud get to c o ver thes e exp enses. SUBMITTED BY: Wes ley Wright ATTACHMENTS: Description Type Tas k Order Scopoe Backup Material Page 29 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 Exhibit A – Location Map SH 29/University Ave Corridor Improvements Design Page 30 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 kimley-horn.com 10814 Jollyville Road, Avallon IV, Suite 300, Austin, TX 78759 512 418 1771 EXHIBIT B Scope of Services SH 29-University Ave Corridor Improvements Engineering Services SCOPE OF WORK OVERVIEW The services on this project will include developing plans, specifications, & estimates (PS&E) for the proposed improvements on SH 29-University Ave between IH-35 NBFR and Scenic Dr. The project will also include topographic survey, utility conflict coordination, environmental study, bidding, and construction phase services. SH 29 is a TxDOT roadway and improvements within State’s right-of-way will need to be approved by TxDOT. The project will include coordination with TxDOT staff during design, approval process, and construction of the improvements. The proposed improvements on SH 29-University Avenue are listed below: Install a right-turn lane in the westbound (WB) direction between IH-35 NB frontage road and HEB west driveway (with existing signal). Install a 375’ right-turn deceleration lane in WB direction for the east HEB driveway (currently used for truck entrance). Extend bridge class culvert to the north to install right-turn bay. Install an auxiliary lane between the west and east HEB driveways with a directional median island at the west HEB driveway to force right turns in. Remove existing traffic signal at west HEB driveway. Install new traffic signal at east HEB driveway. Install a raised median from IH-35 and extend to the beginning of bridge abutment over South San Gabriel River. Install one (1) bus bay on SH 29-University Ave. in both eastbound and westbound directions. Relocation of existing bus stop in the eastbound (EB) direction near existing driveway across from east HEB driveway (By others) right-turn deceleration lane eastbound and relocated driveway across from east HEB driveway TASK 1 PROJECT ADMINISTRATION Kimley-Horn and Associates, Inc. (K-H) will perform typical project management duties to meet the schedule discussed in subsequent sections. Project management duties will include coordination and communication with the City and accounting activities related to the performance of the study. Page 31 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 Page 2 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 TASK 2 DATA COLLECTION Conduct field observation to identify and evaluate constraints during preliminary design process Collect and review available information including existing reports, record drawings, O/H and underground as-built utility plans and other pertinent information required for the proposed improvements Survey - K-H will coordinate with a Sub-Consultant to obtain topographical & Level D sub-surface utility survey to locate the approximate horizontal location of existing underground utilities. K-H will coordinate with the City to mark field locates for their utilities, obtain copies of utility plans in the area, obtain copies of plans for any improvements constructed in the area, and meet with the surveyor in the field as required. TASK 3 PRELIMINARY ENGINEERING (30%) K-H will prepare the Preliminary Geometric Layout as part of the Preliminary Engineering Phase. K-H will: Furnish the City a conceptual Preliminary Geometric Layout of the proposed improvements. The layout is limited to existing topography, existing utilities, horizontal alignment, roadway typical section, existing right-of -way, proposed improvements for the median, existing and proposed pavement edges, proposed lane striping, and signal pole layout. Prepare and submit a preliminary engineer’s OPCC. Document conflicts with existing utilities and attend two (2) stakeholder meetings to coordinate utility relocations. Perform internal quality control review. Submit the preliminary geometric layout and opinion of probable construction cost (OPCC) to the City and TxDOT for concurrence. Assist the City in putting together Advanced Funding Agreement (AFA) documents, as necessary. TASK 4 FINAL PS&E DESIGN (60%, 90%, 100%) K-H will perform the following tasks as part of the Final Design Phase: Prepare existing and proposed typical section sheets incorporating any comments from the Preliminary Engineering Phase. Prepare a Title Sheet, Index of Sheets, and a Project Layout which references survey control benchmarks. Page 32 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 Page 3 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 Prepare Plan Sheets for Acceleration / Deceleration Lanes, Median, and Bus Bays for SH 29-University Ave. at a scale of 1”=40’. External Drainage Area Map sheet for the culvert extension for the westbound right- turn deceleration lane at the east HEB Dwy. Prepare Internal Drainage Area Map sheet for proposed storm drain. Prepare Culvert Layout sheet at a scale of 1”=20’. Prepare Intersection Layout for SH 29-University Ave and east HEB Dwy at a scale of 1”=20’. Prepare final proposed grading cross sections at a spacing no less than 50 feet and at driveways, cross drainage structures, utility crossings, and intersections. Design missing segments of sidewalk along University Ave. (if needed) between IH- 35 and the bridge. Develop a Traffic Control Narrative and General Traffic Control Notes for construction. Maintenance of traffic during construction will be handled with TxDOT Standards. Detailed TCP Plans and sequence of construction will be provided for any lane closures needed on the IH-35 bridge. Calculate quantities and prepare Item Summaries Sheets tabulating project quantities. Incorporate TxDOT standard details as applicable. Prepare General Notes and a Construction Timeline Estimate Prepare an opinion of probable construction costs (OPCC) at each milestone deliverable. Compile a specifications list utilizing the TxDOT Standard Specifications for the Construction and Maintenance of Highways, Streets and Bridges (2014). Prepare Signing and Pavement Marking sheets at a scale of 1”=40’. Design signing and pavement markings in accordance with the Texas Manual for Uniform Traffic Control Devices. Develop small sign summaries and sign details for non-standard traffic signs. K-H will develop plans to install a new traffic signal at the intersection of SH 29- University Ave. and east HEB Dwy. K-H will prepare the signal plans at a scale of 1”=40’ and will include the following sheets: Existing Conditions sheet to show locations of existing traffic control devices, underground, and overhead utilities at each intersection. Signal Layout sheet to show the locations of proposed signal poles, pedestrian poles, signal heads, communication equipment, electrical conduits, ground boxes, signal cabinet, new electrical service, existing utilities, right of way, and proposed roadway improvements. K-H will locate pedestrian poles with Audible Pedestrian Signal (APS) units, and design pedestrian access ramps in conformance with ADA requirements. Due to lateral and vertical clearance required from an overhead electric line (per the State law), K-H will coordinate with the City before finalizing locations of signal poles, where applicable. Page 33 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 Page 4 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 Signal Elevation sheet to show placement of signal heads on a mast-arm and vertical clearance required for the mast-arm. Conduit Chart and Electrical Wiring sheet to show the type and number of electrical wires in each conduit run. A new electrical service will be designed to support total electrical load due to the new traffic signal and safety lighting at the intersection. The electrical service will include two separate circuits for traffic signal and illumination. The Engineer will conduct a field meeting with the City and local electric service provider to determine location of new electrical service. Phasing & Detection sheet to show the proposed phasing at each intersection. Phasing and signal-heads for left-turn movements will be designed in conformance with 2011 Texas Manual on Uniform Traffic Control Devices (MUTCD). Video detection details for each movement will also be shown. Quantities sheet will be provided for the intersection. In addition to the items described above in this task, K-H will perform for all plan sheets and opinion of probable costs: Perform internal quality control review Address one round of comments each for 60%, 90%, and 100% from the City and TxDOT and incorporate those comments into the plans. TASK 5 ENVIRONMENTAL DOCUMENTATION Modifications to TxDOT right-of-way as part of the proposed project are anticipated to trigger compliance with the National Environmental Policy Act (NEPA), as implemented and reviewed by TxDOT. The anticipated level of NEPA documentation and analysis is a Categorical Exclusion (CE). Categorically excluded projects cannot cause any significant impacts to any natural, cultural, recreational, historic, or other resources and no unusual circumstances may occur that would preclude the project from being categorically excluded. K-H will perform and document a CE and WPAP as presented below. Subtask 1: Scoping Assessment This subtask is intended to assist the City in securing the appropriate scope determination from TxDOT for the proposed project. Kimley-Horn will do the following to complete the scoping assessment: • Meet with TxDOT and the City for a project kick-off to review project and schedule. • Complete TxDOT Scope Development Tool (SDT) to identify required actions that need to be entered into a Project Scope Form. Outcome of SDT form will determine which specific studies, reports, and coordination will be required. TxDOT Environmental subject matter experts and TxDOT District staff reserve the right to Page 34 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 Page 5 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 make project level decisions regarding required actions and/or findings generated by the SDT. • Obtain executed TxDOT Project Scope form with notation of required studies, reports, and coordination. Subtask 2: Site Visit K-H will perform a reconnaissance of the site to collect appropriate data pertaining to items to be further assessed as detailed in the executed Project Scope Form. Subtask 3: Studies, Reports, and Coordination As determined by the results of the Scoping Assessment, K-H will prepare the appropriate documentation for submittal to the TxDOT Environmental Reviewer to aid in obtaining environmental clearance. K-H will coordinate with other agencies and TxDOT Environmental Reviewer as appropriate per the executed Project Scope Form. Based on limited project information and in the absence of an executed Project Scope Form, K-H anticipates performing the following at a minimum: • Complete Biological Evaluation Form • Complete Water Resources Report/Review Package • Complete Historic and Archeological Resources Study • Prepare and attend one (1) public meeting. Assist with the development of advertisement, comment forms, exhibit boards, and handouts for the public meeting. Assist with responding to public meeting comments and supplement public meeting summary report as appropriate. K-H has assumed that the following studies are not anticipated to be required for the proposed project and as such excluded from the scope: • Noise modeling • Air quality modeling/monitoring • Presence/absence surveys for threatened and endangered species • Aquatic resources delineation • U.S. Army Corps of Engineers Permitting • Pedestrian cultural resources survey In addition to TxDOT requirements, the Texas Commission on Environmental Quality (TCEQ) requires a Water Pollution Abatement Plan (WPAP) for roadway projects disturbing more than ½ of a lane width in the Edwards Aquifer Recharge Zone, where this project is located. Page 35 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 Page 6 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 Subtask 4: TCEQ WPAP K-H will prepare and submit one (1) Water Pollution Abatement Plan Application to meet the requirements of the Texas Commission on Environmental Quality (TCEQ) for projects located in the Recharge Zone of the Edwards Aquifer. K-H will coordinate with Sub-Consultant to conduct a Geologic Assessment (GA) in support of the application. K-H will submit the plan to TCEQ, monitor the approval processes, and respond to comments regarding the application in accordance with TCEQ regulations in an effort to obtain approval. TASK 6 BIDDING PHASE SERVICES K-H will perform the following tasks as part of the Bid Phase: • Prepare one set of bid documents in accordance with the City of Georgetown standards • Attend one (1) pre-bid meeting with the City and assist the City in developing meeting agenda • Receive, record and provide responses to prospective bidder’s and suppliers questions. Issue addenda as appropriate to clarify, correct, or change the bidding documents • Assist the City in opening of bids, review and evaluate all bids including bid amount and prepare recommendation letter for award of the contract for construction TASK 7 CONSTRUCTION PHASE SERVICES K-H will perform the following tasks as part of the Construction Phase: • Attend one pre-construction meeting with the City • Provide up to four (4) responses to Contractor’s request for information (RFI) • Review and maintain a log of shop drawing submittals • Attend up to 2 site meetings as requested, including final walk through. TASK 8 MEETINGS K-H will prepare for and attend project meetings with the City as required. For the purpose of this proposal, it is assumed that up to 10 such meetings will be held. K-H’s involvement in any additional meetings will be billed on an hourly basis in accordance with the attached rate schedule. Page 36 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 Page 7 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following: Design of additional intersections; Geotechnical Engineering Traffic signal warrant studies On-site parking study Sight distance studies Retaining wall design Structural analysis or design Widening of the existing bridge on San Gabriel River. Additional analyses or major re-works required as a result of City comments that are inconsistent with K-H’s original direction from the City. Additional meetings other than those listed in the scope Page 37 of 41 SH 29-University Ave Corridor Improvements Engineering Services Exhibit B October 10, 2018 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 EXHIBIT C Services To Be Performed By The City SH 29 – University Ave Corridor Improvements Design SCOPE OF WORK OVERVIEW Kimley-Horn and Associates, Inc. (K-H) will provide engineering services including roadway, drainage, traffic signal design for proposed improvements along SH 29 from IH 35 to Scenic Drive in Georgetown, Texas. SERVICES TO BE PROVIDED BY THE CITY A. Provide a project coordinator to work with Kimley-Horn and Associates, Inc. (K-H) during the development of the project. B. Coordinate meetings with local stakeholders and TxDOT. C. Provide timely review of submittals. Page 38 of 41 Professional Service Description Total Task Hours Total Task Cost Senior Engineer I Senior Engineer II Professional Analyst Engineering Tech Clerical Staff CPY (Survey) PSI (ENV) $225.00 $180.00 $150.00 $135.00 $95.00 $80.00 Fee Fee Task 1 - Project Management Project Management and Administration 24 4,320$0 24 0 0 0 Invoicing and Progress Reports 22 2,800$0 6 0 8 0 8 Total Task 1:24 7,120.00$0 30 0 8 0 8 -$-$ Task 2 - Data Collection Field Reconnaissance 6 900$0 2 0 4 0 0 Obtain & Review Survey, Record Drawings 14 30,190$0 5 5 4 0 0 28,000.00$ Coordinate with Mobility 35 Team for IH-35 Bridge layout 10 1,590$2 4 4 0 0 Total Task 2:20 32,680.00$2 7 9 12 0 0 28,000.00$-$ Task 3 - Preliminary Engineering Preliminary Geometric Layout 42 5,880$0 2 8 32 0 0 OPCC 4 600$0 1 1 2 0 0 Utility Coordination and Stakeholder Meetings 34 4,800$0 2 8 24 0 0 QC 16 2,610$4 2 0 10 0 0 Total Task 3:96 13,890.00$4 7 17 68 0 0 Task 4 - Final Design Typical Sections 3 450$1 2 Title Sheet 3 450$1 2 Index 3 450$1 2 Project Layout 5 720$1 4 Plan Sheets 92 12,960$4 24 64 DAM Sheets 21 2,940$1 4 16 Drainage Plan and Profile Sheets 1 7,140$4 4 8 32 Culvert Layout 11 1,560$1 2 8 Cross Sections 21 2,940$1 4 16 Traffic Control Narrative 5 750$1 2 2 Summary Sheets 6 870$1 1 4 Standard Details 2 315$1 1 General Notes 3 480$1 2 Construction Timeline 4 600$1 1 2 OPCC 3 450$1 2 Spec List 2 315$1 1 Signing and Pavement Marking Sheets 21 2,940$1 4 16 Traffic Signal Modifications 140 20,625$5 15 40 80 QC 29 4,875$10 4 15 Address TxDOT comments 60%, 90% and submitt final plans 26 3,720$2 8 16 Total Task 4:401 65,550.00$19 40 104 285 0 0 Task 5 - Environmental Documentation Scoping Assessment 16 2,520$8 8 Site Visit 12 1,890$6 6 Studies, Reports, and Coordination 34 5,040$10 24 TCEQ 30 6,320$6 24 2,000.00$ Total Task 5:92 15,770.00$0 30 0 62 0 0 -$2,000.00$ Task 6 - Bidding Phase Services Assemble bid docs 22 3,120$0 2 4 16 0 0 Assist with Agenda and Attend Pre-Bid Meeting 4 660$0 2 2 0 0 0 Respond to Bidder Comments and Issue Addenda 12 1,580$0 2 2 4 4 0 Evaluate Bids and Prepare Letter of Recommendation 8 1,200$0 2 2 4 0 0 Total Task 6:46 6,560.00$0 8 10 24 4 0 Task 7 - Construction Phase Services Attend Pre-Construction Meeting 4 660$0 2 2 0 0 0 Respond to RFIs 12 1,740$0 2 2 8 0 0 Review Change Orders 8 1,200$0 2 2 4 0 0 Review Shop Drawing Submittals 17 2,460$0 2 5 10 0 0 Prepare Record Drawings 12 1,710$0 2 10 0 0 Attend 3 Site Meetings 17 2,460$0 2 5 10 0 0 Total Task 7:70 10,230.00$0 12 16 42 0 0 Task 8 - Coordination Meetings Attend up to 10 meetings for Design, Stakeholder Coordination 50 7,950$0 20 20 10 0 0 0 -$ Total Task 8:50 7,950.00$0 20 20 10 0 0 Reimbursable Expenses Plotting & Reproduction 250$ Mileage 300$ Overnight Mail 75$ Total Reimbursable Expenses:0 625.00$0 0 0 0 0 0 Total Hours 799 25 154 176 511 4 8 160,375$28,000$2,000$ Kimley-Horn Staff Subconsultants FEE SCHEDULE EXHIBIT D SH 29 - UNIVERSITY AVE CORRIDOR IMPROVEMENTS ENGINEERING SERVICES Total Fee KIMLEY-HORN AND ASSOCIATES, INC OCTOBER 10, 2018Page 39 of 41 Kimley Horn and Associates, Inc.Exhibit E - Schedule ActID Description OrigDur RemDur EarlyStart EarlyFinish OCT 2018 NOV 2019 DEC 2020 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR 100 Start Date 0 0 05NOV18 110 Data Collection, Site Visits 3 3 05NOV18 07NOV18 120 Finalize AFA 30 30 05NOV18 14DEC18 130 Survey 20 20 05NOV18 30NOV18 140 Environmental Documentation and Coordination 230 230 05NOV18 25SEP19 145 TCEQ Coordination 65 65 29MAY19 * 28AUG19 150 Preliminary Engineering 20 20 03DEC18 31DEC18 160 City and State Review of Preliminary Engineering 20 20 02JAN19 29JAN19 180 Prepare 60% Plans 45 45 30JAN19 02APR19 190 City and State Review of 60% Plans 20 20 03APR19 30APR19 200 60% Review Meeting 0 0 30APR19 240 Prepare 90% Plans 20 20 01MAY19 28MAY19 250 City and State Review 90% Plans 20 20 29MAY19 25JUN19 255 90% Review Meeting 0 0 25JUN19 260 Prepare Final PS&E 15 15 26JUN19 17JUL19 270 Bidding 25 25 26SEP19 30OCT19 280 Project Award 0 0 30OCT19 Start Date Data Collection, Site Visits Finalize AFA Survey Environmental Documentation and Coordination TCEQ Coordination Preliminary Engineering City and State Review of Preliminary Engineering Prepare 60% Plans City and State Review of 60% Plans 60% Review Meeting Prepare 90% Plans City and State Review 90% Plans 90% Review Meeting Prepare Final PS&E Bidding Project Award Start date 05NOV18 Finish date 30OCT19 Data date 05NOV18 Run date 16AUG18 Page number 1A © Primavera Systems, Inc. City of Georgetown SH 29/University Exhibit E Early bar Progress bar Critical bar Summary bar Start milestone point Finish milestone point Page 40 of 41 City of Georgetown, Texas Transportation Enhancement Corp October 17, 2018 SUBJECT: EXECUTIVE SESSION In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes, Annotated, the item lis ted below will be d is cus s ed in closed s es s io n and is s ubjec t to actio n in the regular s es s io n. Sec. 551.072 Deliberations about Real Property Rabbit Hill Road Projec t - P arcels 9 & 10 (Rabbit Hill Ro ad and Co mmerc e) – Travis Baird – Real Es tate Services Coo rd inato r ITEM SUMMARY: N/A STAFF RECOMMENDATION: N/A FINANCIAL IMPACT: N/A SUBMITTED BY: Emily Ko o ntz - Board Liaison Page 41 of 41