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HomeMy WebLinkAboutAgenda_GTEC_10.19.2016Notice of Meeting for the Georgetown Transportation Enhancement Corp and the Gov erning Body of the City of Georgetown October 19, 2016 at 3:30 PM at Georgetown Municipal Complex, 300-1 Industrial Av e., Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors C Ind ustry/C AMP O/TXDOT Updates D Dis cus s ion regard ing the Projec t Updates - Oc tober 2016 - Wes Wright E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for Sep tember 2016. Leigh Wallac e, Financ e Direc tor, COG, F inance Manager, GT EC. F Pres entatio n o n Ec o nomic Development - Mic haela Do llar, Directo r of Ec ono mic Develo p ment G Williams Drive Diverging Diamo nd Vid eo - To m Crawford, GTEC Pres id ent Legislativ e Regular Agenda H Co nsideration and possible actio n to approve minutes from the regular GTEC Bo ard meeting held Augus t 17, 2016. David Mo rgan, City Manager – C OG, General Manager - GTEC I Co nsideration and possible actio n to approve the reimb ursement req ues t fo r $721,000 to Novak Bro thers , LLC for pub lic ro ad way improvements in the S ummit at Rivery development - Laurie Brewer, As s is tant City Manager J Co nsideration and possible actio n o n Tas k Ord er KPA-17-001 with Kas b erg, P atric k, & Assoc iates, LP of Geo rgetown, Texas in the amount of $579,710.00 for Professional Servic es related to Airp o rt Road Improvements -- Wesley Wright, P.E., Sys tems Engineering Directo r K Executive Session In c o mp lianc e with the Open Meeting Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es , Anno tated, the items lis ted b elo w will b e d is c us s ed in c lo s ed session and are s ub ject to ac tion in the Page 1 of 104 regular s es s ion. Sec 551.072 Deliberation Regarding Real Property 1. Rivery Blvd . Extens io n Projec t: Parc el 12, 601 IH 35 parc el 13, Janis Drive Parc el 14, Northwes t Blvd Parc els 17 & 18, 1523 & 1521 No rthwes t Blvd Parc el 22, IH 35 & Clay Street 2. Southwes t Bypas s Projec t: Laub ac h, 4200 IH 35 South L Actio n from Executive S es s io n Adjournment CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Disc ussion regarding the P ro ject Up d ates - O c to b er 2016 - Wes Wright ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Wes ley Wright ATTACHMENTS: Description Type Project Reports Cover Memo Page 3 of 104 FM 1460 (Quail Valley Drive to University Drive) Project No. 5RB TIP No. BO & CD Rights-of-Way Acquisition and Utility Relocation October 2016 Unchanged Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive to University Drive). Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for construction. Project Managers Ed Polasek, AICP, and Michael Hallmark Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way One (1) remaining parcel – pending closing documents. Section: North South Acquired: 36 8 Pending: 0 - Condemnation: 0 - Total: 36 8 Utility Relocations Ongoing Two Utility companies have submitted invoices for reimbursement – Atmos Energy and Seminole Pipeline Construction Under Construction. Tentatively scheduled to be complete Spring 2018. Other Issues Engineer preparing Change Orders for construction contract. Page 4 of 104 Mays Street Extension (Teravista Parkway in Round Rock to the intersection with Westinghouse Road) Project No. 5RI TIP No. CK October 2016 Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection with Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse Road and Rabbit Hill Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. Preliminary layouts for future signals and roadway illumination will also be included. The project length along the anticipated alignment is approximately 1.2 miles. Purpose To develop final PS&E and complete construction of the project. Project Managers Ken Taylor Engineer CP&Y, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way ROW acquisition – on-going. Only parcel not pending closing has been approved by Council for condemnation and proceeding are moving forward. This only impacts signal construction. Total Parcels: 8 Acquired: 4 Pending: 4 Utility Relocations TBD Construction Council – August 9th; Contracts being processed for signatures NTP – October 3, 2016 Anticipated completion Summer 2017 Erosion Controls going in, grading to being immediately. Other Issues Page 5 of 104 NB Frontage Road (SS 158 to Lakeway Drive) Project No. 5QX TIP No. AF October 2016 Unchanged Project Description Design and construct a portion of an IH-35 NB Frontage Road from Williams Drive to Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to Lakeway Drive. Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB alternate, interim route to FM 971 and Georgetown High School. This project is the only remaining portion of IH 35 in Central Texas without a frontage road existing, under construction or being designed. Project Manager Ed Polasek, AICP and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design We have been informed by TxDOT that it will be doing the Schematic, Environmental, etc., and PS&E for the NB Frontage Road as part of its proposed Williams Drive Bridge project. The City project is on indefinite hold but we will continue coordination with TxDOT on its design of the project. Environmental/ Archeology TBD – By TxDOT Rights of Way None identified Utility Relocations TBD Construction TBD Other Issues None at this time. Page 6 of 104 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF October 2016 Unchanged Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Engineer is coordinating design with the design for Rivery Boulevard in moving towards construction PS&E for both projects to minimize overlap work between these two projects. Engineer has developed alternatives for stormwater outfall northward from NW Blvd. Environmental/ Archeological Concurrent with preliminary engineering and schematic design. Rights of Way ROW Documents are being finalized. Part of the ROW for this project is being required to complete the Rivery Boulevard Extension project. Utility Relocations TBD Construction Tentatively scheduled to begin mid-FY 2019. Other Issues Paper work has been submitted to TxDOT to create an AFA for design and environmental reviews of the bridge over I 35. Page 7 of 104 Rabbit Hill Road Improvements Project (Westinghouse Road to S. Clearview Drive) Project No. 5RQ TIP No. BZ October 2016 Unchanged Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview Dr. Widening along Westinghouse Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. The project length along the anticipated alignment is approximately 0.75 miles Purpose To develop final PS&E and complete construction of the project. Project Managers Joel Weaver and Wesley Wright, P.E. Engineer CP&Y, Inc. Element Status / Issues Design Task Order awarded by Council August 9, 2016 Environmental/ Archeological TBD Rights of Way ROW – TBD Total Parcels: Acquired: Pending: Utility Relocations TBD Construction Tentatively scheduled to be bid Summer 2017 Other Issues Page 8 of 104 Rivery Boulevard (TIA Improvements) Project No. 5RP TIP No. None October 2016 Project Description Develop the Plans, Specifications and Estimate for roadway improvements necessitated by the development for the Summit at Rivery. Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center from Rivery Boulevard. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer M&S Engineering, LLC Element Status / Issues Design Design contract awarded by Council; NTP issued to Engineer. Survey underway. Environmental/ Archeology TBD Rights of Way TBD Total Parcels: Appraised: Offers: Acquired: Closing pending: Condemnation: Utility Relocations TBD Construction Tentatively scheduled to begin Spring 2017 Other Issues TBD Page 9 of 104 Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 5RM TIP No. AD October 2016 Unchanged Project Description Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Travis Barid, Joel Weaver, and Wesley Wright, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design City staff reviewing 75% plans. Environmental/ Archeology Complete Rights of Way Appraisals complete. Offers have been made to all 22 parcels. Closed on 9 parcels; 4 pending contract execution or final closing preparation. Total Parcels: 22 Appraised: 22 Offers: 22 Acquired: 9 Closing pending: 4 Condemnation: 0 Utility Relocations TBD Construction Tentatively scheduled to begin mid-FY 2018. Other Issues TBD Page 10 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r Septemb er 2016. Leigh Wallace, F inance Direc to r, C OG, Financ e Manager, GTEC. ITEM SUMMARY: FINANCIAL IMPACT: na SUBMITTED BY: ATTACHMENTS: Description Type Monthly Financials w/Covers heet Backup Material Page 11 of 104 Meeting Date October 19, 2016 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for September 2016. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. • Financial reports • Sales Tax revenues • Any other relevant financial information Sales tax is received two months in arrears; therefore the revenues reflect only the amount received, not actually earned, as of the report date. A report on payments made to vendors for the month of September is also included. ATTACHMENTS: Monthly Financial Report Sales Tax History Disbursement Report SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 12 of 104 YEAR-END YEAR-END APPROVED SEP-16 YEAR TO DATE YEAR-END VARIANCE % VARIANCE BUDGET W/ENCUMB W/ENCUMB PROJECTION FAV(UNFAV)FAV(UNFAV) BEGINNING BALANCE 8,592,116 8,528,267 (63,849)(0.7%) OPERATING REVENUE Sales Tax 5,381,250 983,924 5,317,862 5,625,000 (307,138)(5.5%) Public Improve. District Assessments 500,000 0 0 500,000 (500,000)NA Interest 15,000 9,535 85,388 63,307 22,081 34.9% Reimbursement from TXDOT 450,000 0 97,867 450,000 (352,133)(78.3%) Miscellaneous Revenue 0 2,143 2,143 0 2,143 NA Total Operating Revenue 6,346,250 995,602 5,503,260 6,638,307 (1,135,047)(17.1%) OPERATING EXPENDITURES Administrative Support 376,132 0 124,647 124,901 254 0.2% Debt Service 2,572,312 0 2,578,861 2,638,581 59,720 2.3% Total Operating Expenditures 2,948,444 0 2,703,509 2,763,482 59,973 2.2% TOTAL NET OPERATIONS 3,397,806 995,602 2,799,751 3,874,825 (1,075,074)(27.7%) NON-OPERATING REVENUE Debt Proceeds (FY16)17,500,000 0 11,217,429 11,659,167 (441,738)(3.8%) Total Non-Operating Revenue 17,500,000 0 11,217,429 11,659,167 (441,738)(3.8%) NON-OPERATING EXPENDITURES ROW 1460 (FY12)500,000 0 1,097,378 500,000 (597,378)(119.5%) FM 1460 Widening (FY15)61,000 0 3 61,000 60,997 100.0% SW Bypass-SH 29 to RM 2243 (FY14)1,332,579 2,799 1,796,042 1,332,579 (463,463)(34.8%) SW Bypass-SW Inner Loop 29 (FY15)0 0 8,585 8,585 0 0.0% SW Bypass-2243 to IH35 (FY06)1,121,000 2,272 12,192 1,121,000 1,108,808 98.9% Arterial SE 1-Inner Loop (FY04)0 0 2,183 2,036 (147)(7.2%) FM 971 Northwest-Washam IH35 (FY09)91,590 0 0 91,590 91,590 NA Wolf Ranch Pkwy Ext - DB Wood (FY10)283,350 0 0 0 0 NA Snead Dr (FY11)20,000 0 46 46 0 0.0% Williams Dr Gateway (FY13)794,000 0 215 794,000 793,785 100.0% Rivery-Ext Williams Dr to NW Blvd (FY16)1,500,000 282,619 2,584,092 1,590,966 (993,126)(62.4%) Rivery-TIA Improvements (FY16)1,400,000 0 239,800 239,800 0 0.0% Rivery 721,000 0 0 721,000 721,000 NA SH 29 Int.-IH35 to Haven Ln (FY14)650,000 0 0 0 0 NA Pecan Center Dr to Airport Rd (FY15)6,364,000 0 0 2,000,000 2,000,000 NA Mays St (FY15)10,150,000 426,013 6,878,735 6,375,089 (503,646)(7.9%) Available for Projects TBD 1,345,312 0 0 0 0 NA Total Non-Operating Expenditures 26,333,831 713,704 12,619,270 14,837,691 2,218,421 15.0% TOTAL NET NON-OPERATIONS (8,833,831)(713,704)(1,401,841)(3,178,524)1,776,683 (55.9%) EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (5,436,025)281,898 1,397,910 696,301 701,609 100.8% ENDING BALANCE 3,156,091 9,224,568 637,760 6.9% RESERVED ENDING BALANCE 1,474,063 Georgetown Transportation Enhancement Corporation Fund Preliminary Actual to Year-End Projection as of September 2016 Page 13 of 104 Variance % Var. Month [a] 2011-12 2012-13 2013-14 2014-15 2015-16 To FY 15 To FY 15 Oct 281,056 345,296 367,451 392,374 424,201 31,827 8.11% Nov 297,888 328,333 398,208 411,566 451,065 39,499 9.60% Dec 447,872 470,330 538,728 575,095 592,798 17,703 3.08% Jan 292,708 330,857 357,430 350,778 386,252 35,474 10.11% Feb 291,782 311,562 347,604 356,428 432,468 76,040 21.33% Mar 423,287 462,254 457,421 495,804 533,967 38,163 7.70% Apr 325,447 337,678 424,007 410,683 435,906 25,223 6.14% May 323,676 377,648 450,289 382,794 481,672 98,878 25.83% Jun 398,654 456,529 493,224 522,356 571,069 48,713 9.33% Jul 359,877 371,061 409,739 435,977 478,136 42,159 9.67% Aug 343,168 370,942 392,059 411,552 530,326 118,774 28.86% Sep 353,337 500,787 477,892 500,805 Total 4,138,751$ 4,663,277$ 5,114,052$ 5,246,212$ 5,317,860$ 572,453$ YTD 3,785,415 4,162,490 4,636,160 4,745,407 5,317,860 572,453 12.06%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. Georgetown Transportation Enhancement Corporation $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax  3 Year  Trend 2013‐14 2014‐15 2015‐16 Page 14 of 104 Check Report Summary For the Month Ending September 30, 2016 Gardere Wynne Sewell LP 15,407.05       SW Bypass 2243 to IH35 88.50               SW Bypass 2243 to IH36 472.00             Rivery Ext (Williams Dr-NW)590.00             Rivery Ext (Williams Dr-NW)59.00               Rivery Ext (Williams Dr-NW)59.00               SH 29 to RM 2243 SW Bypass 7,900.67          SH 29 to RM 2243 SW Bypass 4,041.46          SH 29 to RM 2243 SW Bypass 2,196.42          Klotz Associates, Inc 3,092.50         FM 971/Fontana (NW Bridge)3,092.50          Longhorn Title Co 222,980.54    Rivery Ext (Williams Dr-NW)222,980.54    Thomas Cary Green 550.00            SH 29 to RM 2243 SW Bypass 550.00             Michael J Schless, PC 1,800.00         SW Bypass 2243 to IH35 1,800.00          Klotz Associates, Inc 2,170.05         FM 971 / Fontana (NW Bridge)2,170.05          Kasberg, Patrick 3,060.00         Williams Drive Gateway 3,060.00          249,060.14   249,060.14    Page 15 of 104 10/12/2016 9:10 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 9/01/2016 THRU 9/30/2016 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 011240 GARDERE WYNNE SEWELL LP I-1240356 DK - JULY INVOICES R 9/01/2016 225456 400 9-0980-90-024 SW BYPASS-2243 TO IH35 JULY INVOICES 88.50 I-1240357 AUGUST 2015 INVOICES R 9/01/2016 225456 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS AUGUST 2015 INVOICES 4,041.46 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS JULY INVOICES 7,900.67 12,030.63 10990 KLOTZ ASSOCIATES, INC. I-616100 KAI 14-001 R 9/01/2016 225457 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 3,092.50 3,092.50 15381 LONGHORN TITLE CO I-CR090616 LONGHORN TITLE CO R 9/08/2016 225615 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTLONGHORN TITLE CO 222,980.54 222,980.54 011240 GARDERE WYNNE SEWELL LP I-1243611 DK - AUGUST 2016 INVOICE R 9/15/2016 225806 400 9-0980-90-024 SW BYPASS-2243 TO IH35 AUGUST 2016 INVOICE 472.00 I-1243612 DK - AUGUST 2016 INVOICE R 9/15/2016 225806 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS AUGUST 2016 INVOICE 2,196.42 I-1243615 DK - AUGUST 2016 INVOICE R 9/15/2016 225806 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTAUGUST 2016 INVOICE 590.00 I-1243616 DK - AUGUST 2016 INVOICE R 9/15/2016 225806 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTAUGUST 2016 INVOICE 59.00 I-1243617 DK - AUGUST 2016 INVOICE R 9/15/2016 225806 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTAUGUST 2016 INVOICE 59.00 3,376.42 011720 THOMAS CARY GREEN I-15-1180-CC4 THOMAS CARY GREEN R 9/15/2016 225807 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS THOMAS CARY GREEN 550.00 550.00 011730 MICHAEL J SCHLESS, PC I-COG LAUBACH MEDIAT MICHAEL J SCHLESS, PC R 9/15/2016 225808 400 9-0980-90-024 SW BYPASS-2243 TO IH35 MICHAEL J SCHLESS, P 1,800.00 1,800.00 10990 KLOTZ ASSOCIATES, INC. I-716071 KAI 14-001 R 9/23/2016 225935 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 2,170.05 2,170.05 10090 KASBERG, PATRICK & I-14-130-022 KPA 15-001 E 9/02/2016 999999 400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 3,060.00 3,060.00 Page 16 of 104 10/12/2016 9:10 AM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 9/01/2016 THRU 9/30/2016 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 7 246,000.14 0.00 246,000.14 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 3,060.00 0.00 3,060.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 14,688.55 400 9-0980-90-024 SW BYPASS-2243 TO IH35 2,360.50 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 5,262.55 400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 3,060.00 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 223,688.54 *** FUND TOTAL *** 249,060.14 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 8 249,060.14 0.00 249,060.14 BANK: JPM TOTALS: 14 249,060.14 0.00 249,060.14 REPORT TOTALS: 14 249,060.14 0.00 249,060.14 Page 17 of 104 10/12/2016 9:10 AM A/P HISTORY CHECK REPORT PAGE: 6 SELECTION CRITERIA ------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 02-GTEC VENDOR: ALL BANK CODES: All FUNDS: All ------------------------------------------------------------------------------------------------------------------------------------ CHECK SELECTION CHECK RANGE: 000000 THRU 999999 DATE RANGE: 9/01/2016 THRU 9/30/2016 CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99 INCLUDE ALL VOIDS: YES ------------------------------------------------------------------------------------------------------------------------------------ PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G/L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All ------------------------------------------------------------------------------------------------------------------------------------ Page 18 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Presentatio n on Ec ono mic Develo p ment - Mic haela Dollar, Direc tor o f Eco nomic Development ITEM SUMMARY: Michaela Dollar, Direc tor o f Econo mic Development, wo uld like to intro d uc e hers elf to the GTEC Bo ard and p res ent her s trategies fo r Georgetown ec o nomic develo p ment. FINANCIAL IMPACT: none SUBMITTED BY: Tina Dunb ar fo r Mic haela Dollar, Direc tor of Ec o nomic Development ATTACHMENTS: Description Type EcoDev pres entation Cover Memo Page 19 of 104 Georgetown Transportation Enhancement Corporation Michaela Dollar October 19, 2016 Page 20 of 104 I believe Economic Development is… Recruiting and retaining quality businesses that help to diversify the economy, increase the average annual wage, and improve the quality of life for citizens Page 21 of 104 Georgetown Economic Development What we’re doing right: •Existing Business Retention Program •Type A community •Supportive city council •Team approach •Retail study Page 22 of 104 New strategy will include: •Strengthen business relationships •Understand workforce •Targeted recruitment efforts •Updated marketing materials •Increase presence in Austin Metro •Economic Development Symposium Georgetown Economic Development Page 23 of 104 Economic Development Symposium “The Election Economy” Christine Chmura, PhD Tuesday, November 29th 11:30 a.m. –1:00 p.m. Sheraton Conference Center Page 24 of 104 Thank you! Georgetown Transportation Enhancement Corporation Page 25 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Williams Drive Diverging Diamond Video - Tom Crawfo rd , GTEC Pres id ent ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Tom Crawford - GTEC President jk ATTACHMENTS: Description Type Cover Sheet/Williams Drive Cover Memo Page 26 of 104 GTEC Meeting Date: October 19, 2016 Item No. AGENDA ITEM COVER SHEET ____________________________________________________________________________________________________________________________________________________________ SUBJECT: Williams Drive Diverging Diamond video ITEM SUMMARY: Presented by Dustin Elliott with HNTB STAFF RECOMMENDATION: FINANCIAL IMPACT: None None ATTACHMENTS: Page 27 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion to approve minutes fro m the regular GTEC Board meeting held August 17, 2016. David Morgan, City Manager – COG, General Manager - GTEC ITEM SUMMARY: Bo ard to review the minutes fro m the meeting held on Augus t 17, 2016 and revis e o r approve. FINANCIAL IMPACT: n/a SUBMITTED BY: David Morgan, City Manager - jk ATTACHMENTS: Description Type Draft Minutes Res olution Letter Page 28 of 104 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 17, 2016 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday August 17, 2016. Board Members Present: Jay Warren – Vice President, Joe Pondrom - Secretary, John Hesser, Leo Wood, Colin McGahey, Ty Gipson Board Members Absent: Tom Crawford - President, Staff Present: David Morgan, Jim Briggs, Ed Polasek, Jana Kern, Leigh Wallace, Bill Dryden, Wes Wright, Travis Baird, Tristian, Michael Hallmark, Ms. Dollar, Laurie Brewer, Others Present: Bill Maples – Maples Assoc., Terri Calhoun – Consultant, REVISED Minutes Regular Session A. Call to Order: Mr. Jay Warren called the regular GTEC Board meeting to order on Wednesday, August 17, 2016 at 3:30 PM. The Board may, at any time, recess the Regular Session to convene in Executive Session at the President, A Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TXDOT Updates: At the September 13th workshop TxDOT will be there to present the Mobility 35 and Williams Drive Project. At the Aug 23, cc workshop CAMPO .Lone Star Rail update ……. D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director E. Discussion on update to the proposed FY2017 GTEC budget. - Leigh Wallace, Finance Director, COG, Finance Manager, GTEC F. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for July 2016. – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC Legislative Regular Agenda G. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held July 20, 2016. – David Morgan, General Manager, GTEC Board Motion by Wood second by Pondrom to approve minutes as presented. Approved 6-0 (Crawford absent) Page 29 of 104 Motion Pondrom second by Gipson that Item “H” is an executive session item under Sec 551.0072. Approved 6-0 - Moved into Executive Session at 3:40 PM H. EXECUTIVE SESSION – SEC 551.072 Deliberation Regarding Real Property 1. Rivery Blvd Extension Project (Parcel 11, 1611 Park Lane) 2. Mays Street Project (Parcel 8, Westinghouse @ Rabbit Hill Rd) 3. SW Bypass Project (Laubach - 4200 IH35 South) RETURN TO REGULAR SESSION AT 4:20 PM I. Action from Executive Session 1. Motion by Pondrom second by McGahey to recommend approval of the purchase of real property from Shannon M. and Michael S. Reagan (Parcel 11), plus closing costs and the payment of relocation benefits and actual moving expenses in connection with the Rivery Boulevard Extension Project on the terms discussed in Executive Session. Approved 6-0 (Crawford Absent) 2. Motion by Pondrom second by Hesser to recommend 1) approval of the appraised value of real property to be acquired from Alpha Westinghouse Ventures, LLC (Parcel 8) in connection with the Mays Street Extension Project, 2) the extension of an initial offer for the purchase of said property on the terms discussed in Executive Session, 3) and the authorization of a Possession & Use Agreement in the amount of 90% of the appraised value plus closing costs. Approved 6-0 (Crawford absent) 3. Motion by Pondrom second by McGahey to recommend settlement authority of Cause 15-0496- CC2, City of Georgetown, Texas v. W.W. Laubach Trust, Wilburn Bernard Laubach and Carol Ann Laubach, Trustees, et al filed in the County Court at Law #2 Williamson County, Texas on the terms discussed in Executive Session for the Southwest Bypass Project. Approved 6-0 (Crawford absent) Adjournment Motion by Hesser second by Gipson to adjourn meeting. Approved 6-0 (Crawford absent) Meeting adjourned at 4:21 PM Adjournment The meeting was adjourned at 4:21 PM. Approved: Attest: _______________________ ________________________ Jay Warren – Vice-President Joe Pondrom – Secretary _________________________ Jana R. Kern – Board Liaison Page 30 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion to approve the reimburs ement reques t for $721,000 to No vak Brothers, LLC fo r public roadway imp ro vements in the Summit at Rivery d evelopment - Laurie Brewer, Assistant City Manager ITEM SUMMARY: In July 2012, the GTEC b o ard ap p ro ved sup p o rting transportatio n improvements fo r the Summit at Rivery P ark ho tel and c o nference c enter in the amo unt of $750,000. Thes e fund s were from the “ec o nomic d evelopment projec t” allo catio n from fis cal year 2012 and a pub lic hearing was held o n the p ro ject. The ro ad ways that were ap p ro ved fo r GTEC alloc ation includ ed Wolf Ranc h Parkway imp ro vements and a p o rtion of Wo o d lawn, up to a total of $750,000. In February 2013, GTEC approved spend ing $29,000 fro m the approved GTEC bud get for the p ro ject for a Traffic Impac t Analysis. This was p aid d irectly to the vendors fro m GT EC, leaving a bud get of $721,000. This amo unt was ro lled forward into s ub s eq uent b udgets, pending finalizatio n o f the p ro ject. The GTEC amended and res tated develo p ment agreement, finalized by the C ity C o uncil in Dec emb er 2014, o utlined the reimburs ement req uirements fo r the d eveloper, whic h inc luded the City’s ac ceptanc e of the p ublic road ways , a final Certific ate of Occ upancy fo r the Hotel, C o nference Center c o mp letion, p arkland imp ro vement c o mp letion and pub lic p arking garage completio n. FINANCIAL IMPACT: N/A SUBMITTED BY: Laurie Brewer, As s is tant City Manager ATTACHMENTS: Description Type Firs t Amended and Res tated Performance Agreement Backup Material Feb 2013 minutes Backup Material Page 31 of 104 Page 32 of 104 Page 33 of 104 Page 34 of 104 Page 35 of 104 Page 36 of 104 Page 37 of 104 Page 38 of 104 Page 39 of 104 Page 40 of 104 Page 41 of 104 Page 42 of 104 Page 43 of 104 Page 44 of 104 Page 45 of 104 Page 46 of 104 Page 47 of 104 Page 48 of 104 Page 49 of 104 Page 50 of 104 Page 51 of 104 Page 52 of 104 Page 53 of 104 Page 54 of 104 Page 55 of 104 Page 56 of 104 Page 57 of 104 Page 58 of 104 Page 59 of 104 Page 60 of 104 Page 61 of 104 Page 62 of 104 Page 63 of 104 Page 64 of 104 Page 65 of 104 Page 66 of 104 Page 67 of 104 Page 68 of 104 Page 69 of 104 Page 70 of 104 Page 71 of 104 Page 72 of 104 Page 73 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion on Tas k Order KPA-17-001 with Kas b erg, Patrick, & As s o ciates , LP of Geo rgeto wn, Texas in the amount of $579,710.00 for Professional Servic es related to Airp o rt Road Imp ro vements -- Wes ley Wright, P.E., Sys tems Engineering Direc tor ITEM SUMMARY: This task order is fo r engineering design, surveying, bidding, and c o nstruc tio n ad ministration services for Airport Ro ad Imp ro vements. Und er this tas k o rd er, KPA will d es ign roadway improvements necessary to widen Airport Road fro m its exis ting 2-lane c onfiguration to an ultimate 5-lane c o nfiguratio n (2 northbound , 2 s o uthbound , 1 c enter turn lane). The p rojec t will imp ro ve the intersec tion at Lakeway Blvd and extend north to Halmar C o ve. T he s cope o f services als o inc ludes a traffic s ignal d es ign for at Lakeway and Airport Ro ad. FINANCIAL IMPACT: Funds are available fro m the FY2016 GTEC annual bud get for this tas k o rder. SUBMITTED BY: Wes ley Wright ATTACHMENTS: Description Type Airport Road Tas k Order - KPA Cover Memo Page 74 of 104 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition, dated March 23, 2016 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Airport Road Improvements Project B. Description: The work to be performed by the Engineer under this contract consists of providing final plans and specifications, bidding and construction administration for the Airport Road Improvements Project from the Halmar Cove intersection with Airport Road to its intersection with Lakeway Drive (See Attached Exhibit C). The professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical report review, ROW & Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, bidding services, and construction administration services. C. City of Georgetown Project Number: 5RN D. City of Georgetown General Ledger Account No.: 400-9-0980-90-063 E. City of Georgetown Purchase Order No. F. Master Services Agreement, Contract Number: 2016-730-MSA 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: Consultant will require coordination from the City to capture locations of existing City owned utilities and easements within the project limits. 4. Times for Rendering Services Phase Completion Date Design Phase 120 Days* Bidding Phase 45 Days Construction Administration 270 Days Task Order No. KPA-17-001, consisting of 28 pages Page 75 of 104 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 *Final Design will begin once ROE has been obtained 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Project Management, Final Engineering Design, Bidding Documents, Construction Administration, Surveying, ROW/TCE Documents, Geotechnical Services, Environmental Clearances, Geological Assessment, Project Submittal Fees A. Lump Sum $579,710.00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Kasberg, Patrick & Associates, LP – Georgetown, Texas Terracon Associates, Inc. – Austin, Texas All County Surveying – Temple, Texas Lee Engineering – Dallas, Texas 7. Other Modifications to Agreement: None 8. Attachments: Exhibit A – Scope of Services Exhibit B – Fee Schedule Exhibit C – Project Location Map 9. Documents Incorporated By Reference: The Agreement effective March 23, 2016. Page 76 of 104 Page 77 of 104 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative for Task Order: Designated Representative for Task Order: Name: Joel Weaver Name: Trae Sutton, P.E., CFM Title: Project Manager Title: Senior Project Manager Address: 300-1 Industrial Ave. Address: 1008 South Main Street Georgetown, TX 78626 Georgetown, TX 78626 Phone: (512) 931-7698 Phone: (512) 819-9478 Fax: (512) 930-3559 Fax: (254) 773-6667 E-Mail: joel.weaver@georgetown.org E-Mail: TSutton@kpaengineers.com Page 78 of 104 Page 1 of 8 EXHIBIT A DETAILED PROJECT SCOPE of SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The work to be performed by the Engineer under this contract consists of providing final plans and specifications for the Airport Road Improvements Project. The project will consist of providing final roadway, drainage, water, wastewater, incidental designs, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical review, ROW metes and bounds documents, Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, specifications, estimate, bidding services, and construction administration for the Airport Road Improvements from Halmar Cove intersection with Airport Road to its intersection with Lakeway Drive (See Attached Exhibit C). This scope does not include ROW negotiation services for property acquisition, relocation services, and condemnation services as well as ROW appraisals for the impacted properties. Scope of Services: The scope of services associated with the Airport Road Improvement Project includes: I. Project Management/Coordination a. The ENGINEER shall coordinate, conduct and document a Project Kickoff Meeting with City Staff. b. The ENGINEER shall attend 30%, 60%, 90% and 100% Project Submittal Meetings with City Staff. The ENGINEER shall review the submittal package with City Staff and provide written questions and or comments that may arise during the design process and review those with City Staff and provide recommendations, if required. These meetings may also include meeting with Landowners to review the proposed project alignment. Assume six (6) meetings shall be required. c. The ENGINEER shall provide Contract Management and Coordination. This shall include developing monthly invoices and progress reports, subconsultant coordination, design coordination with the City and design coordination with dry utilities. d. The ENGINEER shall obtain and review the existing data provided from the City and that have a direct impact of the proposed project. II. Utility Coordination/Right of Way Support a. The ENGINEER will research the current property ownership along the proposed route and provide a property ownership map and list of impacted property owners to the City for use in obtaining right of entry. Page 79 of 104 Page 2 of 8 b. The ENGINEER will provide project support in the form of project data, exhibits and information to the City’s assigned right-of-way agent. The ENGINEER will be available to attend meetings with impacted property owners to address questions and comments, if requested. c. The ENGINEER will provide project data, exhibits and information to the surveyor in support of preparation of a right-of-way map, metes and bounds documents and field sketches. The ENGINEER will review the field sketches and metes and bounds documents to verify document accuracy. d. The ENGINEER will provide project data, exhibits and information to the surveyor in support of preparation of a Temporary Construction Easement Map for the development of metes and bounds documents and field sketches. The ENGINEER will review the field sketches and metes and bounds documents to verify document accuracy. e. The ENGINEER shall develop an Utility Conflict Map detailing the approximate locations of the existing dry utilities and identify potential conflicts with impacted existing dry utilities. f. The ENGINEER shall coordinate, attend and document a Utility Coordination Meeting with the existing utilities located within the proposed corridor to discuss impacts this project on the existing utilities. The ENGINEER shall document the highlights of this meeting. Assume two (2) meetings shall be required. III. Final Design A. Airport Road North – Halmar Cove to Lakeway Roadway Design a. Roadway Geometric Design. The ENGINEER will develop final roadway schematic designs with horizontal and vertical alignments based off the topographic surveys. The alignments will be in compliance with the City of Georgetown, TxDOT and AASHTO Roadway Design Criteria. The ENGINEER will review final schematic alignment with City Staff. b. Typical Sections. The ENGINEER will utilize the roadway geometric design to develop existing and proposed typical roadway sections for project. c. Plan & Profile Sheets – Roadway. The ENGINEER will prepared plan & profile sheets for the project. The sheets shall include existing topography, utilities, control data, preliminary roadway geometry (vertical and horizontal), drainage improvements, and other related improvements. d. Intersection Layouts. The ENGINEER shall design typical intersection layouts that identify all horizontal and vertical geometry along the proposed project route. This Page 80 of 104 Page 3 of 8 will also include obtaining project data and alignment(s) from adjacent and/or connecting design projects as may affect the development of proposed alignment. e. Cross Sections for Roadway. The ENGINEER will prepare roadway cross sections at intervals not to exceed 100 feet along to the proposed roadway alignment. The cross sections shall include the proposed roadway improvements, multi-use trail facility and other related drainage improvements. f. Pedestrian Facility. The ENGINEER shall perform final design in order to develop plan and profile drawings for a pedestrian facility along the proposed project route. The design of the multi-use trail facility shall be in accordance with the American with Disabilities Act (ADA), Texas Department of License and Regulations (TDLR) and TxDOT design requirements for pedestrian facilities and AASHTO Guidelines for Bike Facilities. Drainage Design a. The ENGINEER will incorporate all design surveys into computer aided drafting and develop topographies and surfaces. This data will be utilized to develop final drainage areas, hydrology and hydraulics. This will include topographic working drawings to prepare the final drainage design. b. The ENGINEER will develop storm water hydrology for the ultimate roadway section for the project area. The hydrology will be modeled utilizing HEC-HMS with City of Georgetown drainage criteria. The model will incorporate the 10%, 4%, 2% and 1% annual chance storm events. Modeling will develop storm water flows to all cross culverts and roadway conveyances. Based on the data developed drainage infrastructure will be designed for final design for the project area. c. The ENGINEER will develop plan and profile for the proposed storm water collection systems for the project area. d. The ENGINEER will finalize the requirements for water quality for the roadway section. Designs will be based on the new impervious cover that will be established with the ultimate build out of the project and current TCEQ requirements for construction within the Edwards Aquifer Recharge Zone. The ENGINEER will endeavor to combine conveyance infrastructure with water quality in an effort to minimize project costs. e. The ENGINEER will provide final design of a detention/water quality pond located on the project route and shall include final design for the pond, outlet structure, overall grading plan and typical cross sections for the pond. f. The ENGINEER will determine potential utility conflicts based on final design for the project area. Coordination with utility companies will be performed by meeting with all effected utilities during the preliminary design phase. g. The ENGINEER will meet with Staff to review the final drainage design, phasing for Page 81 of 104 Page 4 of 8 the project, utility conflicts and relocations, water quality options, etc. All comments and direction from the meeting will be incorporated in to the project. Water/Wastewater Design a. The ENGINEER will incorporate the existing City water and wastewater lines into the proposed plan/profile plan sets. The ENGINEER will utilize this existing data to develop connection points for the proposed water and wastewater extensions. b. The ENGINEER will utilize the existing City of Georgetown Water and Wastewater Master Plans to incorporate proposed lines sizes. The ENGINEER will verify the proposed line sizes and review with City Staff to confirm the proposed water and wastewater line sizes. c. The ENGINEER will develop plan and profile for the proposed water line and wastewater line extensions for the project area. d. The ENGINEER will identify the requirements for water quality for the wastewater line. The ENGINEER will prepare a Sewage Collection System (SCS) Plan & Report and submit the proposed plan to TCEQ for review and comments. The Engineer will incorporate any comments received in the project plans. e. The ENGINEER will provide connection details and layouts for the proposed water and wastewater line extensions. f. The ENGINEER will provide roadway crossing designs and details. Incidentals Design a. The ENGINEER will design erosion control measures to be utilized for the project and shall identify the locations of the measures to be installed in an overall erosion control exhibit to be incorporated into the plans. b. The ENGINEER will design an overall striping plan for the project route in accordance with City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. c. The ENGINEER will prepare a traffic control plan in accordance with the City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. d. The ENGINEER will provide miscellaneous construction details required to construct the project. e. The ENGINEER will develop and prepare project specific technical specifications. f. The ENGINEER will prepare a project bid schedule. The ENGINEER will perform a quantity take off for the project and will prepare and opinion of probable construction Page 82 of 104 Page 5 of 8 cost based off the 100% plan sets (bidding sets). g. The ENGINEER will prepare Contract Documents and Technical Specification books and 100% Plan Sets and deliver to the City. (10 Sets) B. Airport Road & Lakeway Intersection Roadway Design a. Roadway Geometric Design. The ENGINEER will develop final roadway schematic designs with horizontal and vertical alignments based off the topographic surveys. The alignments will be in compliance with the City of Georgetown, TxDOT and AASHTO Roadway Design Criteria. The ENGINEER will review final schematic alignment with City Staff. b. Typical Sections. The ENGINEER will utilize the roadway geometric design to develop existing and proposed typical roadway sections for project. c. Plan & Profile Sheets – Roadway. The ENGINEER will prepared plan & profile sheets for the project. The sheets shall include existing topography, utilities, control data, preliminary roadway geometry (vertical and horizontal), drainage improvements, and other related improvements. d. Intersection Layout. The ENGINEER shall d esign Airport Road and Lakeway Intersection that identify all horizontal and vertical geometry along the proposed project route. This will also include obtaining project data and alignment(s) from adjacent and/or connecting design projects as may affect the development of proposed alignment. e. Cross Sections for Roadway. The ENGINEER will prepare roadway cross sections at intervals not to exceed 100 feet along to the proposed roadway alignment. The cross sections shall include the proposed roadway improvements, multi-use trail facility and other related drainage improvements. f. Traffic Signal Layouts. The ENGINEER (Lee Engineering) shall prepare final traffic signal layouts at the intersection of Airport Road and Lakeway. The layout shall include the traffic signal poles, pedestrian signal poles, controllers and electrical service. g. Pedestrian Facility. The ENGINEER shall perform final design in order to develop plan and profile drawings for a pedestrian facility along the proposed project route. The design of the multi-use trail facility shall be in accordance with the American with Disabilities Act (ADA), Texas Department of License and Regulations (TDLR) and TxDOT design requirements for pedestrian facilities and AASHTO Guidelines for Bike Facilities. Drainage Design a. The ENGINEER will incorporate all design surveys into computer aided drafting and Page 83 of 104 Page 6 of 8 develop topographies and surfaces. This data will be utilized to develop final drainage areas, hydrology and hydraulics. This will include topographic working drawings to prepare the final drainage design. b. The ENGINEER will develop storm water hydrology for the ultimate roadway section for the project area. The hydrology will be modeled utilizing HEC-HMS with City of Georgetown drainage criteria. The model will incorporate the 10%, 4%, 2% and 1% annual chance storm events. Modeling will develop storm water flows to all cross culverts and roadway conveyances. Based on the data developed drainage infrastructure will be designed for final design for the project area. c. The ENGINEER will develop plan and profile for the proposed storm water collection systems for the project area. d. The ENGINEER will finalize the requirements for water quality for the roadway section. Designs will be based on the new impervious cover that will be established with the ultimate build out of the project and current TCEQ requirements for construction within the Edwards Aquifer Recharge Zone. The ENGINEER will endeavor to combine conveyance infrastructure with water quality in an effort to minimize project costs. e. The ENGINEER will incorporate water quality for this portion of the project into the Airport North portion of the project. f. The ENGINEER will determine potential utility conflicts based on final design for the project area. Coordination with utility companies will be performed by meeting with all effected utilities during the preliminary design phase. g. The ENGINEER will meet with Staff to review the final drainage design, phasing for the project, utility conflicts and relocations, water quality options, etc. All comments and direction from the meeting will be incorporated in to the project. Water/Wastewater Design a. The ENGINEER will incorporate the existing City water and wastewater lines into the proposed plan/profile plan sets. The ENGINEER will utilize this existing data to develop connection points for the proposed water and wastewater extensions. b. The ENGINEER will utilize the existing City of Georgetown Water and Wastewater Master Plans to incorporate proposed lines sizes. The ENGINEER will verify the proposed line sizes and review with City Staff to confirm the proposed water and wastewater line sizes. c. The ENGINEER will develop plan and profile for the proposed water line and wastewater line extensions for the project area. d. The ENGINEER will identify the requirements for water quality for the wastewater line and will incorporate any SCS requirements into Airport Road North portion of this Page 84 of 104 Page 7 of 8 project. e. The ENGINEER will provide connection details and layouts for the proposed water and wastewater line extensions. f. The ENGINEER will provide roadway crossing designs and details. Incidentals Design a. The ENGINEER will design erosion control measures to be utilized for the project and shall identify the locations of the measures to be installed in an overall erosion control exhibit to be incorporated into the plans. b. The ENGINEER will design an overall striping plan for the project route in accordance with City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. c. The ENGINEER will prepare a traffic control plan in accordance with the City of Georgetown, TxDOT and Texas Manual on Uniform Traffic Control Devices (TMUTCD) requirements. d. The ENGINEER will provide miscellaneous construction details required to construct the project. e. The ENGINEER will develop and prepare project specific technical specifications. f. The ENGINEER will prepare a project bid schedule. The ENGINEER will perform a quantity take off for the project and will prepare and opinion of probable construction cost based off the 100% plan sets (bidding sets). g. The ENGINEER will incorporate this portion of the project into the overall plans and contract documents that will be delivered to the City. IV. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. Page 85 of 104 Page 8 of 8 e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. V. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. Once the contractor has executed the contract documents, they will be checked for proper documentation and forwarded to the City of Georgetown for execution. b. The ENGINEER will prepare and distribute construction plan sets, incorporating information and changes to the plans and specifications that were addressed in the Addenda. c. The ENGINEER will schedule and conduct the Pre-Construction Conference. Minutes from the conference will be taken and distributed. d. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City of Georgetown and the contractor. e. The ENGINEER will hold bi-monthly construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor. f. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the contractor may have. The City of Georgetown will provide daily on -site representation for the project. g. The ENGINEER will develop pay estimate forms for the project. These will be distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff. h. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well. i. The ENGINEER will develop final record Drawings for the City of Georgetown Staff. The record Drawings will be presented in the form of a DVD with pdf of each plan sheet and a full 11x17 hard copy. Page 86 of 104 Page 87 of 104 Page 88 of 104 Page 89 of 104 Page 90 of 104 Page 91 of 104 Page 92 of 104 Page 93 of 104 Page 94 of 104 Page 95 of 104 Page 96 of 104 EXHIBIT C: FEE SCHEDULE KPA ACS TERRACON LE TOTAL 1. PROJECT MANAGEMENT/COORDINATION 14,830.00$ 14,830.00$ 2. UTILITY COORDINATION/RIGHT OF WAY SUPPORT 24,590.00$ 39,200.00$ 63,790.00$ 3.1 FINAL DESIGN - AIRPORT ROAD - HALMAR TO LAKEWAY 244,185.00$ 21,100.00$ 26,000.00$ 291,285.00$ 3.2 FINAL DESIGN - AIRPORT ROAD & LAKEWAY DRIVE INTERSECTION 78,140.00$ 15,400.00$ 93,540.00$ 4. BIDDING 10,780.00$ 10,780.00$ 5. CONSTRUCTION ADMINISTRATION 95,710.00$ 95,710.00$ PROFESSIONAL SERVICES TOTAL 468,235.00$ 60,300.00$ 26,000.00$ 15,400.00$ 569,935.00$ Project Fees: TDLR Project Registration, Review & Inspection Fee 1,325.00$ TCEQ WPAP Assessment Fee 6,500.00$ TCEQ SCS Assessment Fee 1,950.00$ Project Fees Total 9,775.00$ PROJECT TOTAL 579,710.00$ Subconsultants: Topographic Surveying/ROW Documents/TCE Documents - All County Surveying (ACS) Environmental (Phase I ESA/Geological Assessment/Archeological Investigations) - Terracon Geotechnical Report Evaluation - Terracon Airport Road/Lakeway Signal Design - Lee Engineering (LE) COST SUMMARY Summary of Hours October 5, 2016 Summary of Professional Services Fee Airport Road Improvements SUMMARY Page 1 of 5 Page 97 of 104 EXHIBIT C: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ 1. PROJECT MANAGEMENT/COORDINATION a.Coordination/Project Support with All County Surveying (Topographic Surveys) 2,650.00$ 2 2 2 6 2 10 2 26 b.Coordination/Project Support with Terracon Consultants 2,640.00$ 2 2 4 6 4 4 2 24 c.Coordination/Project Support with Lee Engineering for Traffic Signal Design 2,160.00$ 2 2 2 4 4 4 2 20 d.Project Review Meeting with Staff (30%) 1,215.00$ 2 2 1 2 2 9 e.Project Review Meeting with Staff (60%) 1,710.00$ 2 2 2 4 4 14 f.Project Review Meeting with Staff (95%) 2,055.00$ 2 2 3 6 4 17 g.Final Project Review/Submittal Meeting with Staff 2,400.00$ 2 2 4 8 4 20 Subtotal Project Management/Coordination 14,830.00$ 14 14 18 36 10 32 6 130 2. UTILITY COORDINATION/RIGHT OF WAY SUPPORT a.Prepare ROW Schematic/Property Ownership Map 2,300.00$ 2 2 4 4 2 6 20 b.Provide Project Support/Documentation to City ROW Agent 6,680.00$ 2 8 8 18 8 18 62 c.Project Coordination with All County Surveying for Metes & Bounds 4,980.00$ 2 4 4 12 8 18 2 50 d.Develop Project Route Utility Conflict Map 6,770.00$ 4 6 6 18 6 24 64 e.Coordinate Utility Conflicts/Relcotions with Utility Companys 3,860.00$ 4 4 4 12 2 6 32 Subtotal Utility Coordination/Right of Way 24,590.00$ 14 24 26 64 26 72 2 228 3.1 FINAL DESIGN - AIRPORT ROAD - HALMAR TO LAKEWAY A. ROADWAY DESIGN a.Develop Topographic Surveys into CAD Surfaces 12,700.00$ 4 8 8 12 48 56 136 b.Roadway Geometric Design 23,340.00$ 12 24 32 54 36 54 212 c.Plan & Profile Sheets - Roadway 31,150.00$ 18 32 48 66 32 84 280 d.Intersection Layouts 24,340.00$ 8 14 40 64 28 80 234 e.Cross Sections for Roadway 12,720.00$ 4 10 18 32 18 40 122 f.Pedestrian Facilities 10,410.00$ 4 8 18 24 8 36 98 Subtotal Roadway Design 114,660.00$ 50 96 164 252 170 350 0 1,082 B. DRAINAGE a.Hydraulic & Hydrologic Calculations 9,570.00$ 8 12 12 32 2 12 78 b.Drainage Area Map 6,020.00$ 4 4 12 18 2 12 52 c.Hydraulic Data Sheets 4,570.00$ 2 4 8 16 2 8 40 d.Storm Sewer Plan and Profile 16,600.00$ 8 12 24 40 24 48 156 e.Detention/Water Quality Pond 12,300.00$ 6 12 18 24 18 36 114 f.Detention/Water Quality Pond Cross Sections 10,215.00$ 4 10 15 24 12 30 95 g.Drainage Details 11,330.00$ 4 12 18 32 12 24 102 h.WPAP for the Edwards Aquifer Recharge Zone 6,910.00$ 6 6 12 18 4 12 58 Subtotal Drainage Design 77,515.00$ 42 72 119 204 76 182 0 695 C. WATER LINE DESIGN a.Develop Plan/Profile for Waterline 5,950.00$ 2 4 12 12 8 18 56 b.Water Line Details 2,670.00$ 1 2 4 8 2 8 25 c.Roadway Crossing Design 1,830.00$ 1 2 2 4 2 6 17 d.Design connections 1,620.00$ 1 2 2 2 2 6 15 October 5, 2016 Summary of Professional Services Fee Estimate by Employee/Position Category Airport Road Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items KPA Page 2 of 5 Page 98 of 104 EXHIBIT C: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ October 5, 2016 Summary of Professional Services Fee Estimate by Employee/Position Category Airport Road Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items Subtotal Water Line Design 12,070.00$ 5 10 20 26 14 38 0 113 D. WASTEWATER LINE DESIGN a.Develop Plan/Profile for Wastewater Extension 3,630.00$ 1 4 4 8 6 12 35 b.Prepare Connection Details 1,980.00$ 1 2 2 4 2 8 19 c.SCS Plan & Report Preparation 1,850.00$ 1 2 2 6 2 2 2 17 d.SCS Plan & Report TCEQ Submittal, Review & Incorporation of Comments 1,080.00$ 1 1 1 2 2 2 1 10 Subtotal Wastewater Design 8,540.00$ 4 9 9 20 12 24 3 81 E. INCIDENTAL DESIGN a.Erosion Conrtol Design For Project 4,170.00$ 1 2 6 12 8 12 41 b.Striping Plan 3,930.00$ 1 2 4 8 8 18 41 c.Miscellaneous Detail 5,310.00$ 2 4 6 12 10 18 52 d.Project Technical Specification Development 9,180.00$ 4 10 18 32 18 82 e.Project Bid Schedule Prepartation 8,810.00$ 4 10 20 28 14 76 Subtotal Incidental Design 31,400.00$ 12 28 54 92 26 48 32 292 Subtotal Final Design - Airport Road - Halmar to Lakeway 244,185.00$ 113 215 366 594 298 642 35 2,263 3.2 FINAL DESIGN - AIRPORT ROAD & LAKEWAY DRIVE INTERSECTION A. ROADWAY DESIGN a.Develop Topographic Surveys into CAD Surfaces 6,500.00$ 2 8 8 12 8 24 62 b.Roadway Geometric Design 11,850.00$ 6 18 18 24 12 24 102 c.Plan & Profile Sheets - Roadway 13,290.00$ 6 18 18 32 12 32 118 d.Cross Sections for Roadway 9,650.00$ 4 12 12 18 12 32 90 e.Pedestrian Facility Design 4,700.00$ 2 6 6 8 4 18 44 Subtotal Roadway Design 45,990.00$ 20 62 62 94 48 130 0 416 B. DRAINAGE a.Hydraulic & Hydrologic Calculations 2,150.00$ 2 2 4 4 2 4 18 b.Drainage Area Map 1,680.00$ 1 2 2 4 2 4 15 c.Hydraulic Data Sheets 2,370.00$ 1 2 4 8 2 4 21 d.Storm Sewer Plan and Profile 5,730.00$ 2 6 8 12 8 18 54 e.Water Quality Element Design 4,620.00$ 2 4 8 12 4 12 42 f.Drainage Details 3,150.00$ 2 4 4 6 4 8 28 g.WPAP for the Edwards Aquifer Recharge Zone 2,150.00$ 2 2 2 8 2 2 18 Subtotal Drainage Design 21,850.00$ 12 22 32 54 24 52 0 196 C. INCIDENTAL DESIGN a.Erosion Conrtol Design For Project 2,270.00$ 1 2 4 4 4 6 21 b.Striping Plan 2,420.00$ 1 2 4 4 4 8 23 c.Miscellaneous Detail 2,970.00$ 1 2 4 8 2 12 29 d.Project Technical Specification Development 1,210.00$ 1 2 2 4 9 e.Project Bid Schedule Prepartation 1,430.00$ 1 2 2 4 4 13 Subtotal Incidental Design 10,300.00$ 5 10 16 24 10 26 4 95 Subtotal Final Design - Airport Road & Lakeway Drive Intersection 78,140.00$ 37 94 110 172 82 208 4 707 KPA Page 3 of 5 Page 99 of 104 EXHIBIT C: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ October 5, 2016 Summary of Professional Services Fee Estimate by Employee/Position Category Airport Road Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items 4. BIDDING a.Advertise / Solicit Bidders 1,120.00$ 2 2 4 2 10 b.Distribute plans and specifications 910.00$ 2 4 4 10 c.Pre-Bid Conference 2,150.00$ 2 2 4 6 2 2 18 d.Answer Questions and Prepare Addenda 4,660.00$ 4 4 8 12 2 8 2 40 e.Receive & Tabulate Bids & Prepare Letter of Recommendation 1,940.00$ 2 2 2 8 2 16 Subtotal Bidding 10,780.00$ 8 10 18 34 2 10 12 94 5. CONSTRUCTION ADMINISTRATION a.Prepare Contract Documents & Construction Sets 6,990.00$ 4 8 8 12 8 12 18 70 b.Review Submittals 11,510.00$ 12 18 18 32 8 88 c.RFI's Review and Repsonses 13,880.00$ 12 18 18 32 12 18 8 118 d.Review and Approve Monthly Pay Estimates 3,380.00$ 2 8 12 8 30 e.Bi-Monthly Construction Meetings/minutes/etc. 20,280.00$ 24 24 24 48 12 18 18 168 f.Site Review/Visits 16,660.00$ 18 24 24 48 4 8 126 g.Final Walkthrough/Punch List Development 6,210.00$ 6 6 8 18 4 4 8 54 h.Project Closeout Documentation Preparation 7,360.00$ 6 8 8 18 8 12 6 66 i.Record Drawings 9,440.00$ 6 12 12 18 8 24 6 86 Subtotal Construction Administration 95,710.00$ 90 126 120 238 56 96 80 806 Total Fee Principal Senior Engineer Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical TOTAL 1. PROJECT MANAGEMENT/COORDINATION 14,830.00$ 14 14 18 36 10 32 6 130 2. UTILITY COORDINATION/RIGHT OF WAY SUPPORT 24,590.00$ 14 24 26 64 26 72 2 228 3.1 FINAL DESIGN - AIRPORT ROAD - HALMAR TO LAKEWAY 244,185.00$ 113 215 366 594 298 642 35 2,263 3.2 FINAL DESIGN - AIRPORT ROAD & LAKEWAY DRIVE INTERSECTION 78,140.00$ 37 94 110 172 82 208 4 707 4. BIDDING 10,780.00$ 8 10 18 34 2 10 12 94 5. CONSTRUCTION ADMINISTRATION 95,710.00$ 90 126 120 238 56 96 80 806 468,235.00$ 276 483 658 1,138 474 1,060 139 4,228 Summary of Labor & Associated Cost TOTAL KPA Page 4 of 5 Page 100 of 104 Kasberg, Patrick & Associates, LP City of Georgetown AIRPORT ROAD IMPROVEMENTS SUMMARY PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COST October 5, 2016 Part Total Part A: Airport Rd North-Halmar Cove to Lakeway 3,166,000.00$ Part B: Airport/Lakeway Intersection 1,349,000.00$ 4,515,000.00$ Total Parts A & B 5 of 5 OPC SummaryPage 101 of 104 W E S T H A L M A R DR I V E L A K E W A Y D R I V E KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 AIRPORT ROAD IMPROVEMENTS EXHIBIT C - PROJECT LOCATION MAP FI L E : P: \ G e o r g e t o w n \ 2 0 1 6 \ 1 6 - X X X A I R P O R T R O A D \ C A D \ E x h i b i t \ C O G A I R P O R T R O A D A L I G N M E N T E X H I B I T . d w g L A S T S A V E D : 10 / 1 1 / 2 0 1 6 2 : 3 9 : 4 6 P M LA Y O U T : EX H I B I T C 0 HORIZONTAL SCALE IN FEET 200 400 NORTH PROPOSED R.O.W. Page 102 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Executive Session In compliance with the Op en Meeting Act, C hapter 551, Go vernment Co de, Vernon's Texas Codes, Annotated, the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the regular sessio n. Sec 551.072 Deliberation Regarding Real Property 1. Rivery Blvd. Extens ion P ro ject: Parc el 12, 601 IH 35 p arcel 13, Janis Drive Parc el 14, No rthwest Blvd Parc els 17 & 18, 1523 & 1521 No rthwes t Blvd Parc el 22, IH 35 & Clay Street 2. S o uthwes t Byp as s P ro ject: Laub ac h, 4200 IH 35 S o uth ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 103 of 104 City of Georgetown, Texas Transportation Enhancement Corp October 19, 2016 SUBJECT: Ac tion from Exec utive Session ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 104 of 104