HomeMy WebLinkAboutAgenda_GTEC_10.21.2015Notice of Meeting for the
Georgetown Transportation Enhancement Corp the Governing Body
of the City of Georgetown
October 21, 2015 at 3:30 PM
at GMC Building, 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
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contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
September 2015. Laurie Brewer, Assistant City Manager, COG, Interim Finance Manager GTEC.
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
September 16, 2015. David Morgan, City Manager and General Manager - GTEC
G Consideration and possible action to approve the deposit of the difference ($385,500) in the
amount previously tendered to the landowner for possession and use ($814,500) and the amount of
the Award of Special Commissioners ($1,200,000) in Cause No. 15-0496-CC2, The City of
Georgetown vs. W.W. Laubach Trust, Wilburn Bernard Laubach and Carol Ann Laubach,
Trustees, et al.; Condemnation Proceeding in County Court at Law No. 2, Williamson County,
Texas in connection with the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, and Edward G. Polasek, AICP, Transportation Services Director
H Executive Session – Sec. 551-072 – Deliberation Regarding Real Property
- Deliberation concerning the acquisition of real property owned by the
W.W. Laubach Trust in connection with the Southwest Bypass Road
Page 1 of 51
Project – Terri Glasby Calhoun, Real Estate Services Coordinator,
Edward G. Polasek, AICP, Transportation Services Director, and
Bridget Chapman, City Attorney
- Deliberation concerning the approval of appraised values of multiple
parcels of land to be acquired in connection with the Rivery Blvd. Extension
Project and authorize initial offers to be extended to the landowners based
thereon. – Terri Glasby Calhoun, Real Estate Services Coordinator,
Edward G. Polasek, AICP, Transportation Services Director
I Action from Executive Session
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 2 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 3 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 4 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 5 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM
Snead Drive – Project 5QZ
GTEC Project Update & Status Report
GTAB Projects
2nd Street (Austin Avenue to College Street)
Austin Avenue Bridge Evaluation and Repairs
CAMPO – TAP Money for Sidewalks (FY16-18)
CDBG Sidewalk Improvements
- MLK/3rd St (Scenic Dr. to Austin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Georgetown and Capital Metro-Transit Work Plan FY16
Jim Hogg Drive/Road at Williams Drive
Southwest Bypass Project (Leander Road to I 35)
Transportation Services Operations – CIP Maintenance
2015 Road Bond Program
Overview
- Southwest Bypass (Leander Dr./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch
Parkway Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Page 6 of 51
Description Type
GTEC - Project Progress Reports Exhibit
GTEC - Project Status Report Exhibit
GTAB - Project Progress Reports Exhibit
2015 Road Bond Program Update Exhibit
Page 7 of 51
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights‐of‐Way Acquisition and Utility Relocation
October 2015
Unchanged
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive
to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.
Project Managers Ed Polasek, AICP, and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
As of October 16th, the City has obtained
Possession and Use Agreements or have
closings completed or planned for all the
remaining FM 1460 parcels.
Condemnation hearings have been set.
Section: North South
Acquired: 34 8
Pending: 0 ‐
Condemnation: 2 ‐
Total: 36 8
Utility Relocations Ongoing
Construction TxDOT and the Contractor (OHL USA, Inc.) have signed the Construction
Contract.
OHL has requested “that a Pre‐con be held on October 20th 2015, with an
anticipated start date of November 2nd 2015.”
Other Issues Two known change orders pending – first is due to items from ROW negotiations;
second is due to proposed intersection redesign.
Page 8 of 51
Mays Street Extension
(Teravista Parkway in Round Rock to Westinghouse Road)
Project No. 5RI TIP No. CK
October 2015
Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection with
Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse Road and
Rabbit Hill Road will also be included in the schematic for additional turning lanes
to/from Westinghouse Road. Preliminary layouts for future signals and roadway
illumination will also be included. The project length along the anticipated alignment is
approximately 1.0 miles.
Purpose To complete the schematic design, define rights‐of‐way requirements and complete 30%
design.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineer has submitted 60% plans for review. Staff has met with Round rock
staff to discuss progress
Engineer is completing the ROW documents for Mays Street south of
Westinghouse Road and the alignment and ROW documents for Rabbit Hill Road
north of Westinghouse Road.
Environmental/
Archeological
TBD
Rights of Way Will match City of Round Rock standard of 100 ft. within RR’s City Limits; City of
Georgetown standard of 112 ft. within our City Limits.
Utility Relocations TBD
Construction TBD
Other Issues None.
Page 9 of 51
NB Frontage Road
(SS 158 to Lakeway Drive)
Project No. 5QX TIP No. AF
October 2015
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to
Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to
Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB
alternate, interim route to FM 971 and Georgetown High School. This project is the only
remaining portion of IH 35 in Central Texas without a frontage road existing, under
construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Page 10 of 51
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
October 2015
Unchanged
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Rivery Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way TBD
Utility Relocations TBD
Construction Tentatively scheduled to begin early FY 2019.
Other Issues Paper work has been submitted to TxDOT to create an AFA for design and
environmental reviews of the bridge over I 35.
Page 11 of 51
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
October 2015
Project
Description
Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Northwest Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Environmental/
Archeology
TBD
Rights of Way Property appraisals are being submitted for City
review; once all the appraisals are in then offers will be
extended to the property owners.
Total Parcels: 22
Appraised: 15
Offers: 0
Acquired: 0
Pending: 0
Condemnation: 0
Utility Relocations TBD
Construction Tentatively scheduled to begin mid FY 2018.
Other Issues TBD
Page 12 of 51
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. BM
October 2015
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Easement has been acquired for water quality pond.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Construction on‐going for the installation of the sewer line.
Other Issues None
Page 13 of 51
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Construction tentatively scheduled to begin early
FY 2019.
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB TxDOT and the Contractor (OHL USA, Inc.) have
signed the Construction Contract. OHL has
requested “that a Pre‐con be held on October 20th
2015, with an anticipated start date of November
2nd 2015.”
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
In-process 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer is coordinating design with the design for
Northwest Boulevard in
moving towards construction PS&E for both
projects to minimize overlap work
between these two projects.
Property appraisals have been completed for
15 of 22 parcels and are being review by City.
Upon completion of review; offers will be
extended to the property owners.
Construction tentatively scheduled to begin mid FY
2018
On Schedule
Snead Drive 5QZ Construction on‐going for the installation of
the sewer line.
Easement has been acquired for the water
quality pond.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineer has submitted 60% plans for review.
Engineer is completing the ROW documents
for Mays Street south of Westinghouse Road
and the alignment and ROW documents for
Rabbit Hill Road north of Westinghouse Road.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
GTEC PROJECT UPDATE AND STATUS REPORT
October 2015
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-10.xlsx Page 1 of 2 10/6/2015Page 14 of 51
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
October 2015
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-10.xlsx Page 2 of 2 10/6/2015Page 15 of 51
2nd Street
Austin Avenue to College Street
Project No. 1BU TIP None
October, 2015
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of 2nd Street from Austin Avenue to College Street.
Purpose To provide a safer roadway between Austin Avenue and College Street serving the
citizens of the north portion of “Old Town” and VFW baseball fields. The proposed
project provides improved sidewalk for pedestrian activities along the roadway.
Project Manager Mark Miller and Joel Weaver
Engineer KPA, LP
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Atmos relocations are on‐going and nearing completion.
As part of the construction contract, electric installations are complete; water and
wastewater improvements are on‐going. First block of 2nd St. (Austin Ave. to
Main St.) is being accelerated to a point of opening to traffic by Dec. first to
provide better access to this business / residential transition area. Completion of
contract is on schedule.
Construction Contractor working on utility relocations
Other Issues
Page 16 of 51
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
October 2015
Project
Description
Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents,
estimates of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity
and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
Element Status / Issues
Design Staff has begun setting up a charrette group to examine various alternatives for
bridge replacement; Engineer is developing a Scope of Services for the proposed
Task Order.
Surveying TBD
Environmental TBD
Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to N. of
2nd.
Utility Relocations TBD (future)
Construction TBD
Other Issues Project submitted for CAMPO funding;
Project eligible for TxDOT Off‐System Bridge Replacement Program.
Page 17 of 51
Attachment E: Evaluation Scores and Recommended Awards
ID Sponsor Project Activities Construction Planning Admin Fees Total Fed Share Local Match TDCs
Let Year
(Est.) Score Fund Year
2 City of Austin Pedestrian Safety Improvements Citywide Construction, Planning, and Design $1,856,250 $300,000 $323,438 $2,479,688 $1,983,750 $495,938 0 FY 2017 75 FY 2017
14 City of Round Rock 2014 Sidewalk GAPs Project Construction Only $371,348 $0 $55,702 $427,050 $341,640 $85,410 0 FY 2016 68 FY 2016
25 Williamson County Bagdad Road Sidewalks and Shared Use Path Construction Only $875,000 $0 $131,250 $1,006,250 $603,750 $402,500 0 FY 2016 68 FY 2016
24 Travis County FM 973 Shared Use Path/Elroy Road Sidewalk Projects Construction, Planning, and Design $926,500 $185,300 $166,770 $1,278,570 $1,022,856 $255,714 0 FY 2018 65 -
10 City of Hutto Limmer Loop Sidewalk from FM 1660 to Cottonwood Creek ElementaConstruction, Planning, and Design $696,600 $158,000 $128,190 $982,790 $786,232 $196,558 0 FY 2017 64 FY 2017
4 City of Austin Upper Boggy Creek Trail Construction Only $1,233,532 $0 $185,030 $1,418,562 $1,134,849 $283,712 0 FY 2017 63 FY 2017
6 City of Elgin Elgin Connections Construction, Planning, and Design $808,894 $269,546 $161,766 $1,240,206 $992,165 $77,647 0 FY 2016 61 FY 2017
13 City of Round Rock Southwest Downtown Infrastructure Improvements Phase 5B Construction Only $1,256,705 $0 $188,506 $1,445,211 $1,156,169 $289,042 0 FY 2016 60 FY 2016
18 City of San Marcos Donaldson Street Bike/Ped Project Construction, Planning, and Design $160,000 $12,000 $25,800 $197,800 $59,340 $138,460 0 FY 2018 59 -
3 City of Austin Bike Share Expansion Construction Only $900,000 $100,000 $150,000 $1,150,000 $908,500 $241,500 0 FY 2016 58 FY 2016
26 Williamson County Brushy Creek Regional Trail Phase V Construction Only $1,930,415 $0 $289,562 $2,219,977 $1,331,986 $887,991 0 FY 2017 51 FY 2018
7 City of Georgetown Old Town Northeast Construction, Planning, and Design $800,095 $376,045 $176,421 $1,352,561 $541,024 $811,537 0 FY 2017 50 -
8 City of Georgetown Austin Ave South Construction, Planning, and Design $249,224 $117,094 $54,948 $421,266 $168,506 $252,760 0 FY 2018 50 -
11 City of Lago Vista Lago Vista Middle School Safe Routes to School Project Construction Only $578,101 $0 $86,715 $664,816 $465,371 $199,445 0 FY 2016 49 FY 2018
1 City of Austin Burnet Road at Koenig - Bicycle and Pedestrian Improvements Construction, Planning, and Design $1,149,800 $350,000 $224,970 $1,724,770 $1,379,816 $344,954 0 FY 2017 48 -
19 City of San Marcos Cape Road bike/ped improvments Construction, Planning, and Design $349,200 $25,000 $56,130 $430,330 $344,264 $86,066 0 FY 2018 47 -
23 Hays County
Rattler Rd. Shared Use Bikeway/Sidewalk (Note 1)Construction, Planning, and Design $428,000 $0 $64,200 $492,200 $455,774 $36,426 0 FY 2016 47 -
17 City of San Marcos Bishop Street Bike/Ped Project Construction, Planning, and Design $198,759 $35,169 $35,089 $269,017 $188,312 $80,705 0 FY 2018 45 -
22 City of Wimberley Ranch Road 12 Sidewalks Construction, Planning, and Design $371,000 $70,000 $66,150 $507,150 $405,720 $101,430 0 FY 2017 45 -
12 City of Leander Leander Station Access Improvements Construction, Planning, and Design $137,000 $31,000 $25,200 $193,200 $162,560 $30,640 0 FY 2017 44 -
5 City of Cedar Park Brushy Creek Regional Trail Connections Construction Only $314,800 $49,300 $54,615 $418,715 $334,972 $83,743 0 FY 2017 40 FY 2017
9 City of Georgetown I 35 SBFR Pedestrian Safety Improvement Construction, Planning, and Design $360,182 $115,949 $71,420 $547,551 $438,041 $109,510 0 FY 2018 40 -
20 City of Wimberley Old Kyle Road Sidewalk Construction, Planning, and Design $157,200 $50,000 $31,080 $238,280 $190,624 $47,656 0 FY 201738 -
16 City of San Marcos Chestnut Sidewalks Construction Only $1,157,600 $450,000 $241,140 $1,848,740 $1,478,992 $369,748 0 FY 2018 29 -
15 City of San Marcos SH 80 Bike/Ped Project Construction Only $1,114,750 $250,000 $204,713 $1,569,463 $1,255,570 $313,893 0 FY 2018 INS -
21 City of Wimberley Oak Drive Sidewalk Construction Only $114,500 $0 $17,175 $131,675 $105,340 $26,335 0 FY 2016 INS -
UTP Fixed Fed INS
$3,890,000 $3,112,000
Con Only $3,010,059
Difference $101,941
$6,940,000 $5,552,000
Con Only $1,469,821
C,P&D $3,762,147
Difference $320,032
$2,030,000 $1,624,000
Con Only $1,797,357
C,P&D $0
Difference -$173,357
Notes
1 Con Only 46.4793%
C,P&D 53.5207%
*FY 2017 funds to be transferred to FY 2018
Application FAQs noted that in-kind contributions for planning would be considered
'Construction, Planning, and Design' projects
Project has
insufficient
information to
ensure
construction in
estimated let year
FY 2016
FY 2017
FY 2018
FY 2017 &
FY 2018
Old Town NortheastCity of Georgetown7 Construction, Planning, and Design $800,095 $376,045 $176,421 $1,352,561 $541,024 $811,537 FY 20170 50 -
Austin Ave SouthCity of Georgetown8 Construction, Planning, and Design $249,224 $117,094 $54,948 $421,266 $168,506 $252,760 FY 20180 50 -
Page 18 of 51
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
October 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along MLK/ and 3rd streets from Scenic Drive to Austin Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Engineer will be submitting 95% plans for final review October 7th.
Environmental/
Archeological
TBD
Rights of Way N/A
Utility Relocations N/A
Construction NTP tentatively set for last week of January 2016.
Other Issues None.
Page 19 of 51
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
October 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer
Element Status / Issues
Design Engineer had submitted the 99% plans (couple of minor corrections) and the
Contract Documents for staff review.
Staff is completing the Contract Documents in‐house.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction Bid opening TBD; contingent upon completion of the MUA with TxDOT.
Other Issues Project has been submitted to TxDOT for coordination.
Project has been submitted for T.A.S./TDLR compliance review.
The original design firm has closed its doors. Staff will complete the Contract
Documents in‐house and will bid the project.
Council has approved a Multiple Use Agreement with TxDOT to install new
sidewalk within TxDOT ROW; paperwork has been submitted; process will
require approximately 2½ months for TxDOT to complete.
Page 20 of 51
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
October 2015
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding
Agreement for plans review and construction administration.
Page 21 of 51
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
October 2015
Unchanged
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way As of October 16th, the City has obtained Possession and
Use Agreements or have closings planned for all the
remaining FM 1460 parcels.
Acquired: 34
Pending: 0
Condemnation: 2
Total: 36
Utility Relocations Ongoing
Construction Bid opened August 2014
Contractor has asked TxDOT for an early November 2015 NTP.
Other Issues Two task order amendments were approved by Council April 28th.
Engineer preparing Change Orders for construction contract.
Page 22 of 51
Transit Development Plan
FY16 ILA Work Plan
Schedule Objective(s) Deliverable
1. REFINE TRANSIT SYSTEM THROUGH INTEGRATED PLANNING AND ENGAGEMENT
2. BEGIN CAPITAL ACQUISITION
October 2015 1. Continue Demand Response for FY 16
2. Define/Detail Work Plan for FY 17
3. Service and Finance Discussion
1. Executed ILA
2. DRAFT FY 16 Work Plan
3. Council Workshop 10/27
November 2015 Council Decision on FY 17 Service Budget Boards/Commissions Recommendations
DRAFT ILA for FY 17
3rd Quarter FY 16 1. Stakeholder Input
a. Service Parameters
b. Marketing
2. Create ILA for Operations in FY17
3. Outreach and Marketing Initiated
4. Mid Year - 2016 Budget Review
1. Public Outreach forums
2. Final ILA
3. Marketing Campaign Adopted
4th Quarter FY 16 Finalize Capital Acquisition
Infrastructure Installation
Outreach and Marketing
Bus stops, Buses, Signage
Page 23 of 51
Jim Hogg Drive/Road at Williams Drive
Intersection and Signalization Improvements
Project No. 1DE TIP No. None
October 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation
of a traffic signal.
Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and
Williams Drive. The proposed improvements will provide improved access for the
residents and the employees of the new City Service Center to Williams Drive.
Project Manager Bill Dryden, P.E.
Engineer Kimley‐Horn and Associates, Inc.
Element Status / Issues
Design Engineer has submitted 95% Plans for final review.
Environmental/
Archeological
Engineer working on the Geologic Assessment and WPAP for submittal to
TCEQ.
Rights of Way Existing
Utility Relocations Included with construction project
Construction First quarter 2016
Other Issues None at this time
Page 24 of 51
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
October 2105
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
Southwest Bypass (RM 2243 to IH 35) – Driveway permits for driveways at IH 35 SB
frontage road and RM 2243 were submitted to the City of Georgetown on 6/9/15 and
resubmitted on 7/6/15. A project status meeting was held on 6/1/15. A QA/QC plan
submittal was received on 5/27/15 and reviewed.
Rights of Way Special Commissioners have awarded the value for one of the two remaining
parcels; funding has been posted with the Court.
PUA has been obtained for the final parcel of property; condemnation hearing was
scheduled for the end of September 2015, but has been postponed at the request
of property owner.
Other Issues None.
Page 25 of 51
Transportation Services Operations
CIP Maintenance
October, 2015
Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA
Task Status / Issues
Chip Seal 2015 Scheduled work complete.
Fog Seal 2015 – Average needed temperatures are approaching. Scheduled to start
Monday, October 19th and completion is expected by November 7th. This is the
postponed work form Spring. The 2016 work will be started following the
completion of the current list. This will lengthen schedule by a couple of
weeks as weather allows. The fog seal program will be postponed through the
holiday season and pick up when weather allows.
HIPR/overlay 2015 – Complete. (2016 waiting for engineering)
Engineering 2016 A Task Order is being prepared for engineering services related to the 2016
Street Maintenance.
Page 26 of 51
2015 Road Bond Program
Program
Overview
In May 2015, voters approved the 2015 Road Bond Program (“the Program”) in the amount of
$105M. Staff has prioritized the projects schedule based on various existing and pending
commitments into which the City has entered through industrial agreements and/or development
agreements, projected bond funding cash flow and travel demand needs of the citizens.
The proposed schedule was developed over the entire 10‐year life of the Program and presented
to GTAB with the caveat that the schedule was firmly established for only the first two years of
project implementation. Future scheduling will be responsive to funding availability, changes in
development patterns and demands, future coordination of our projects with TxDOT and
Williamson County. Further, the Program projects will be included with the annual CIP projects
list.
At its June 2015 meeting, GTAB unanimously adopted the schedule and caveat and unanimously
recommended is adoption by Council. Given that priorities and needs are dynamic and subject to
change, the schedule will be reviewed annually as part of the CIP to assure it continues to meet
the goals and objectives of the City and maintains the terms of the “Contract with the Voters” of
not having greater than 2¢ per year increase to the City’s tax rate not more than 10¢ total increase
in the tax rate over the life of the Program.
Project
Managers
Ed Polasek, AICP
Transportation Services Director
Bill Dryden, P.E.
Transportation Engineer
Wes Wright, P.E.
Systems Engineering Director
Page 27 of 51
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
October 2015
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Purpose To complete a connection from Leander Road (RM 2243) to University Avenue
(SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is completing the final design PS&E package.
Surveying Complete
Environmental Engineer is completing the final environmental documents.
Rights of Way ROW through the Weir Trust property is still pending.
Utility
Relocations
TBD
Construction NTP tentatively scheduled for first quarter 2016.
Other Issues Weir ROW still outstanding.
Page 28 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
September 2015. Laurie Brewer, Assistant City Manager, COG, Interim Finance Manager GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Financial reports
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of September is also included.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Finance
ATTACHMENTS:
Description Type
Monthly Financials Backup Material
Page 29 of 51
Prepared by: LKemp
10/13/2015
Georgetown Transportation Enhancement Corporation
As of September 30, 2015
Statement of Operations
2014/2015 9/30/2014
Budget $ YTD Actuals $%
Beginning Fund Balance 12,390,398 13,347,960 13,347,960 - 12,339,757 1,008,203 8%
Operating Revenues:
Sales Tax Revenue 5,491,500 5,250,000 [A]4,359,310 (890,690) 5,114,052 (754,742) -15%
Interest 12,500 40,300 45,677 5,377 20,295 25,382 125%
Reimbursement due from TXDOT - - [B]121,553 121,553 2,502,925 (2,381,372) -95%
Reimbursement received from TXDOT 1,350,000 1,350,000 398,043 (951,957) 243,068 154,975 64%
PID Assessments (Wolf Ranch Agreement)500,000 500,000 [C]- (500,000) 495,638 (495,638) -100%
Interlocal Agreement with Round Rock - 93,960 93,960 - - 93,960 0%
Miscellaneous Revenue - 189,672 189,672 - - 189,672 0%
Debt Proceeds [D]17,500,000 7,755,000 7,755,000 - - 7,755,000 0%
Total Operating Revenues 24,854,000 15,178,932 12,963,215 (2,215,717) 8,375,979 4,587,236 55%
Operating Expenses:
Administrative Expense & Supplies (405,101) (376,427) (306,248) (70,179) (310,498) 4,250 -1%
Total Operating Expenses (405,101) (376,427) (306,248) (70,179) (310,498) 4,250 -1%
Total - Net Operating Revenues (Expenses)24,448,899 14,802,505 12,656,967 (2,145,538) 8,065,481 4,591,486 57%
Non-Operating Revenues (Expenses):
Debt Service (2,600,131) (1,900,601) (2,044,314) 143,713 (2,709,630) 665,316 -25%
Refunding / Debt Retirement - (8,260,951) (8,260,951) - - (8,260,951) 0%
ROW-1460 (1,500,000) (1,500,000) [B](592,606) (907,394)
FM 1460 Widening (300,000) (300,000) (239,204) (60,796)
SH 29 to RM2243 (SW Bypass)(3,704,107) (3,268,528) (2,371,927) (896,601)
SW Bypass - 2243 to IH35 (1,500,000) (1,500,000) (378,900) (1,121,100)
Arterial SE 1: Inner Loop - (107,503) (107,694) 192
Fontana Drive to Austin Avenue (91,590) - - -
Wolf Ranch Pkwy Extension (283,350) - - -
Snead Drive (1,128,510) (1,128,510) (1,108,514) (19,996)
Rivery Road (Convention Center Prj.)(721,000) - - -
IH35/Hwy29 Intersection Improvements (650,000) - - -
Rivery Extension (Williamson Dr. to NW Blvd)(1,500,000) (1,500,000) (706,110) (793,890)
Pecan Center Drive [D](6,850,000) (500,000) (485,700) (14,300)
Mays Street (Rabbit Hill Road)(S. Georgetown TIRZ)[D](10,650,000) (500,000) (508,330) 8,330
Williams Dr. Widening - (915,891) (915,891) -
Transportation Improvement Program (28,878,557) (11,220,432) (7,414,876) (3,805,555)
To Be Determined (1,133,365) (1,133,365) - (1,133,365)
Economic Development Projects (1,133,365) (1,133,365) - (1,133,365)
Total Non-Operating Revenues (Expenses)(32,612,053) (22,515,349) (17,720,142) (4,795,207)
Ending Fund Balance, Budgetary Basis 4,227,244 5,635,116 8,284,785 2,649,669
Reservations
Contingency = 90 days sales tax receipts 1,501,000 1,501,000 1,501,000 -
Total Reserved Fund Balance 1,501,000 1,501,000 1,501,000 -
Unreserved Fund Balance, Budgetary Basis 2,726,244 4,134,116 6,783,785 2,649,669
NOTES:
[A]Sales tax posts two months after collections.
[B]TXDOT reimburses 90% of allowable charges on FM 1460.
[C]Assessment revenues are transferred at fiscal year end.
[D]Budget amendment approved by City Council January 2015. Bonds to be issued at a later date (2016) and project construction will be in 2016-17.
9/30/2015
YTD Actuals
Variance
Year to Date
Variance
Projections
2014/2015
Preliminary
Projections
Page 30 of 51
Prepared by: LKemp
10/13/2015
Georgetown Transportation Enhancement Corporation
As of September 30, 2015
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 3,817,863
Investments - Certificates of Deposits & Money Market Accounts 8,033,670
TXDOT Receivables 133,043
Current Assets and CASH ON HAND Total:11,984,576
TXDOT Receivables Aging [A]
Not Requested 13,706
0 - 60 days -
61- 120 days 54,144
121 or more days 65,193
Total TXDOT Receivables 133,043
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Projected Ending Fund Balance, Budgetary Basis 5,635,116
Less:
Reserved - Contingency = 90 days of sales tax receipts (1,501,000)
Unreserved Fund Balance, Budgetary Basis 4,134,116
Add:
Economic Development Projects to be determined 1,133,365 Appropriated per policy
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 5,267,481
NOTES:
[A]Reimbursement requests have been appropriately submitted and full payment is expected.
Page 31 of 51
Prepared by: LKemp
10/13/2015 L:\Division\finance\Share2\AGENDA\GTEC\2015\Finreports\201509-September
Georgetown Transportation Enhancement Corporation
September 30, 2015
Variance % Var.
MONTH [a]2010-11 2011-12 2012-13 2013-14 2014-15 To FY 14 To FY 14
October 264,484 281,056 345,296 367,451 392,374 24,923 6.78%
November 309,844 297,888 328,333 398,208 411,566 13,358 3.35%
December 467,122 447,872 470,330 538,728 575,095 36,367 6.75%
January 271,870 292,708 330,857 357,430 350,778 (6,652)-1.86%
February 231,618 291,782 311,562 347,604 356,428 8,824 2.54%
March 432,060 423,287 462,254 457,421 495,804 38,383 8.39%
April 288,399 325,447 337,678 424,007 410,683 (13,324)-3.14%
May 293,230 323,676 377,648 450,289 382,794 (67,495)-14.99%
June 404,048 398,654 456,529 493,224 522,356 29,132 5.91%
July 279,124 359,877 371,061 409,739 435,977 26,238 6.40%
August 300,806 343,168 370,942 392,059 411,552 19,493 4.97%
September 359,326 353,337 500,787 477,892
Total $3,901,931 $4,138,751 $4,663,277 $5,114,052 $4,745,407 $109,247
YTD 3,542,605 3,785,415 4,162,490 4,636,160 4,745,407 109,247 2.36%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2012-13
2013-14
2014-15
Page 32 of 51
Check Report Summary
For the Month Ending
September 30, 2015
Brown & Gay Engineers, Inc.$2,902.61
Pecan Center engineering $2,902.61
Klotz Associates, Inc.26,335.83
FM 971 / Fontana (NW Bridge)26,335.83
Wesly W. Cowart 550.00
Commissioners Award to 4300 S. IH 35 LTD 550.00
Gregory B. Eady 550.00
Commissioners Award to 4300 S. IH 35 LTD 550.00
Chiang, Patel & Yerby, Inc.21,323.40
Mays Street engineering 21,323.40
Ishmael Law Firm PC 750.00
FM 1460 Mediation 750.00
Longhorn Title Co.287.93
Title policy on parcel 215 287.93
Richard A. Lowder 550.00
Commissioners Award to 4300 S. IH 35 LTD 550.00
Carls, Mcdonald & Dalrymple, LLC 8,077.50
Legal related to 500 S. Austin Ave LP 8,077.50
V-Quest 29.64
Office supplies 29.64
Kasberg, Patrick & Associates, LLP 17,358.00
Rivery Blvd extension engineering 17,358.00
$78,714.91 $78,714.91
Page 33 of 51
10/05/2015 9:32 AM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 9/01/2015 THRU 9/30/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011550 WESLY W COWART
I-CR081315 WESLY W COWART R 9/03/2015 215634
400 9-0980-90-024 SW BYPASS-2243 TO IH35 WESLY W COWART 550.00 550.00
011540 GREGORY B EADY
I-CR081315 GREGORY B EADY R 9/03/2015 215635
400 9-0980-90-024 SW BYPASS-2243 TO IH35 GREGORY B EADY 550.00 550.00
011560 ISHMAEL LAW FIRM PC
I-CR082515 ISHMAEL LAW FIRM PC R 9/03/2015 215636
400 9-0980-90-014 ROW - 1460 ISHMAEL LAW FIRM PC 750.00 750.00
15381 LONGHORN TITLE CO
I-GF #12047775 LONGHORN TITLE CO R 9/03/2015 215637
400 9-0980-90-014 ROW - 1460 LONGHORN TITLE CO 287.93 287.93
011320 RICHARD A LOWDER
I-CR081315 RICHARD A LOWDER R 9/03/2015 215638
400 9-0980-90-024 SW BYPASS-2243 TO IH35 RICHARD A LOWDER 550.00 550.00
011470 BROWN & GAY ENGINEERS INC
I-7-150226 BGE 15-001 R 9/10/2015 215817
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. BGE 15-001 2,902.61 2,902.61
10930 CARLS, MCDONALD& DALRYMPLE, LL
I-28961 INV 28961 R 9/10/2015 215818
400 5-0902-51-330 SPECIAL SERVICES INV 28961 8,077.50 8,077.50
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.02-1 CP&Y 15-001 R 9/10/2015 215819
400 9-0980-90-060 MAYS STREET CP&Y 15-001 21,323.40 21,323.40
10990 KLOTZ ASSOCIATES, INC.
I-715075 KAI 14-001 R 9/10/2015 215820
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 26,335.83 26,335.83
011390 V-QUEST
I-88829 ORDER #81304 R 9/10/2015 215821
400 5-0902-51-110 OFFICE SUPPLIES ORDER #81304 29.64 29.64
10090 KASBERG, PATRICK &
I-14-130-010 KPA 15-001 E 9/18/2015 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 17,358.00 17,358.00
Page 34 of 51
10/05/2015 9:32 AM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 9/01/2015 THRU 9/30/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 10 61,356.91 0.00 61,356.91
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 1 17,358.00 0.00 17,358.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 5-0902-51-110 OFFICE SUPPLIES 29.64
400 5-0902-51-330 SPECIAL SERVICES 8,077.50
400 9-0980-90-014 ROW - 1460 1,037.93
400 9-0980-90-024 SW BYPASS-2243 TO IH35 1,650.00
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 26,335.83
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 17,358.00
400 9-0980-90-060 MAYS STREET 21,323.40
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 2,902.61
*** FUND TOTAL *** 78,714.91
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 11 78,714.91 0.00 78,714.91
BANK: JPM TOTALS: 13 78,714.91 0.00 78,714.91
REPORT TOTALS: 46 54,210.89 0.00 78,714.91
Page 35 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
September 16, 2015. David Morgan, City Manager and General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on September 16, 2015 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Page 36 of 51
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 16, 2015
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday September 16, 2015.
Board Members Present:
Bill Connor- President, Tom Crawford – Vice President, Joe Pondrom- Secretary, Leo Wood,
Board Members Absent: John Hesser, Anna Eby, Tommy Gonzales
Staff Present: Mike Babin, Bill Dryden, Jana Kern, Terri Calhoun, Mark Miller, Laurie Brewer, Paul
Diaz, La’Mar Kemp,
Others Present:
Minutes
Regular Session
A. Call to Order – Mr. Bill Connor called the Regular GTEC Board Meeting to order on Wednesday
September 16, 2015 at 3:30 PM
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: No updates were given
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for August 2015. – Micki Rundell, Chief Financial Officer, COG, Finance Manager
Legislative Regular Agenda
F. Consideration and possible action to approve the minutes from the regular GTEC Board
meeting held August 19, 2015. – David Morgan, General Manager, GTEC Board
Motion by Crawford second by Pondrom to approve the minutes as presented. Approved 4-3
(Hesser, Eby & Gonzalez absent)
G. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales tax funds for the proposed FY 2016 Budget. – Micki
Rundell, chief Financial Officer, COG and Finance Manager, GTEC
Public Hearing opened at 4:07 PM Page 37 of 51
Public Hearing closed at 4:08 PM
Motion by Pondrom second by Wood that Item “H” is an executive session item. Approved 4-3
(Hesser, Eby & Gonzalez absent)
Went into Executive Session at 4:09 PM
H. Executive Session – Sec 551-072 Deliberation regarding Real Property
Deliberation concerning the acquisition of real property in connection with Cause No. 13-1722-
CC4; State of Texas and City of Georgetown v. Alfred V. Mendoza and Lynn S. Larson, County Court
at Law No. 4, Williamson County, Texas (Parcel 218) for the FM 1460 Improvement Project. –
Terri Glasby Calhoun, Real Estate Services Coordinator, Bridget Chapman, City Attorney
Returned to Regular session at 4:18 PM
I. Action form Executive Session
Motion by Crawford second by Wood to approve the agreed mediated Settlement Agreement
discussed in Executive Session in connection with Cause No. 13-1722-CC4 styled State of Texas
and City of Georgetown v. Alfred V. Mendoza and Lynn S. Larson, pending in the County Court at
Law No. 4 of Williamson County, Texas. Approved 4-3 (Hesser, Eby & Gonzalez absent)
Adjournment
Motion by Crawford second by Pondrom to adjourn meeting. Approved 4-3 (Hesser, Eby
&Gonzalez absent) Meeting adjourned at 4:19 PM
Adjournment
The meeting was adjourned at 4:19 PM.
Approved: Attest:
_______________________ ________________________
Bill Connor - President Joe Pondrom – Secretary
_________________________
Jana R. Kern – Board Liaison
Page 38 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Consideration and possible action to approve the deposit of the difference ($385,500) in the
amount previously tendered to the landowner for possession and use ($814,500) and the amount of
the Award of Special Commissioners ($1,200,000) in Cause No. 15-0496-CC2, The City of
Georgetown vs. W.W. Laubach Trust, Wilburn Bernard Laubach and Carol Ann Laubach,
Trustees, et al.; Condemnation Proceeding in County Court at Law No. 2, Williamson County,
Texas in connection with the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
As part of the right of way acquisition for the Southwest Bypass Road Project, a Special
Commissioners Hearing was held on September 28, 2015 to acquire 4.614 acres of real property
owned by the W.W. Laubach Trust. The amount awarded by the Special Commissioners was
$1,200,000. Objections have been filed by counsel.
The City took possession of the property on September 22, 2015 pursuant to a Possession and Use
Agreement ("PUA") approved by Council on July 28, 2015. The PUA provides for the City's
deposit of the difference between the Special Commissioners Award ($1,200,000) and the amount
previously tendered to the landowner for the PUA ($814,500); a difference of $385,500.
STAFF RECOMMENDATION:
Staff recommends approval to deposit the $385,500 difference into the court registry in order to
comply with the PUA and secure constructive title to the property.
FINANCIAL IMPACT:
$385,500 to be expended from budget for SW Bypass Project, Project No. 1CA, GL #120-9-0880-
90-086.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Laubach Award of Special Commissioners Backup Material
Page 39 of 51
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Page 49 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Executive Session – Sec. 551-072 – Deliberation Regarding Real Property
- Deliberation concerning the acquisition of real property owned by the
W.W. Laubach Trust in connection with the Southwest Bypass Road
Project – Terri Glasby Calhoun, Real Estate Services Coordinator,
Edward G. Polasek, AICP, Transportation Services Director, and
Bridget Chapman, City Attorney
- Deliberation concerning the approval of appraised values of multiple
parcels of land to be acquired in connection with the Rivery Blvd. Extension
Project and authorize initial offers to be extended to the landowners based
thereon. – Terri Glasby Calhoun, Real Estate Services Coordinator,
Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Terri Calhoun
Page 50 of 51
City of Georgetown, Texas
Transportation Enhancement Corp
October 21, 2015
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 51 of 51