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Home My WebLink AboutAgenda_GGAF_06.24.2015Notice of Meeting for the General Government and Finance Advisory Board of the City of Georgetown June 24, 2015 at 3:30 PM at Georgetown Communications and Technology Conference Room, located at 510 West 9th Street, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Legislative Regular Agenda A Employee Compensation and Benefits - Tadd Phillips, Human Resources Director B Presentation, discussion, and direction regarding the phasing and funding for the 5-Year Capital Improvement Plan for Parks, Downtown and Facilities – Laurie Brewer, Assistant City Manager; Micki Rundell, Chief Financial Officer CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary Page 1 of 24 City of Georgetown, Texas Government and Finance Advisory Board June 24, 2015 SUBJECT: Employee Compensation and Benefits - Tadd Phillips, Human Resources Director ITEM SUMMARY: Human Resources staff share additional information in response to June 15 meeting. Staff will also seek GGAF input on group health plan employee cost-sharing. Presentation Outline Compensation Additional Cost Information Benefits Group Health Plan 2013/2014 Comparison 2016 Philosophical Discussion FINANCIAL IMPACT: To be discussed in presentation SUBMITTED BY: Tadd Phillips, Human Resources Director ATTACHMENTS: Description Type Employee Comp-Benefits Presentation Backup Material Page 2 of 24 6/18/2015 1 BUDGET: Employee Compensation & Benefits Part II GGAF June 24, 2015 Presentation Outline •Compensation Additional Cost Information •Benefits Group Health Plan 2013/2014 Comparison 2016 Philosophical Discussion Page 3 of 24 6/18/2015 2 Compensation Add’l Info • 2014 Gross Employee Wages* All City Funds: $33,419,529 General Fund: $21,985,361 Civil Service All: $11,485,729 Fire Civil Service: $6,357,417 Police Civil Service: $5,128,312 • Civil Service proportion of All Funds: 34.3% • Civil Service proportion of General Fund: 52.2% * Actual wages paid; wages do no include employer payroll costs nor benefits costs Group Health 2013 v 2014 Discussion: •Apples & Oranges •Trend •Increased HSA Participation •Long-term Calendar Year 2013 2014 Difference Funding Methodology Fully Insured Partially Self Insured Cost of Admin, S/L & Claims 3,364,729$ 3,661,956$ 8.8% Employees 447 453 1.3% Cost per Employee 7,527$ 8,084$ 7.4% Page 4 of 24 6/18/2015 3 Group Health •Currently reviewing financials and developing projections for 2016; Highlights: Monthly claims are projecting within budget Current industry claims annual trend is 7.5% 2014 Stop loss reimbursements exceeded premiums by $66,163 Stop loss renewal for 2016 likely to increase by 20% Current self-insurance fund reserve of $221,000; target of $1M Likely need 10% increase in revenue + $200,000 to meet reserve funding target Group Health •Philosophical Discussion Employer/employee split of 85/15 Costs increase each year, do we want to: 1.Share in building reserves? 2.Share trend? 3.Manner of sharing: maintain current 85/15 split? Page 5 of 24 6/18/2015 4 Group Health • 85/15 Split Example 10% trend increase for Calendar Year 2016 = $558,000 Break down between employee/employer 85% employer share = $474,300 15% employee share = $83,700 $83,700/485 = $172.65 avg additional annual cost per employee Group Health •Employer Portion of $474,300 General Fund Portion $280,311 Fiscal Year General Fund Impact $210,233 Page 6 of 24 6/18/2015 5 Group Health •15% Employee Portion 2015 Parks Maintenance Worker starting salary $27,809.60 Meets Expectations increase of 2% = $556.19 15% Employee Portion = $172.65 Remainder of take home from merit increase = $383.54 Group Health •New Programs Requested for 2016 Targeted Health Intervention Study Employee Clinic Options •RFP’s Planned for Remainder of 2015 TPA Consultant Page 7 of 24 6/18/2015 6 Conclusion •Will bring back recommendation on group health premiums Consistent with GGAF and City Council Feedback Involving input of Employee Benefits Committee •All other items will be built into City Manager recommended budget to Council •Open to any GGAF questions or policy direction Page 8 of 24 City of Georgetown, Texas Government and Finance Advisory Board June 24, 2015 SUBJECT: Presentation, discussion, and direction regarding the phasing and funding for the 5-Year Capital Improvement Plan for Parks, Downtown and Facilities – Laurie Brewer, Assistant City Manager; Micki Rundell, Chief Financial Officer ITEM SUMMARY: General Capital Projects planning is a collaborative effort among several city departments. Staff has been meeting since February to discuss projects and funding sources. The five-year plan, and any recommended changes, will be reviewed at the July 14, 2015 City Council workshop and included in the five-year business plan update. The proposed Parks CIP for 2015/2016 includes funds for Garey Park and San Gabriel Park construction. The Downtown Master Plan will address items priorities identified in the Downtown Master Plan. For 2015/2016 the proposed funds will be used for on-going general maintenance and ADA repairs, antique streetlights, tree replacement, and burying downtown utilities. New capital improvements include design work for the Austin Avenue pedestrian bridge and trail access and construction of a canopy in the library courtyard. The Facilities CIP for 2015/2016 requests funds first year improvements related to the ADA transition plan, design work to convert the current Council Chambers into the Visitor Center, design work for the festival space and historic light and water works building for the City Center project, design work for Fire Station 6, renovating the 1987 library and GCAT buildings, remodeling the Georgetown Municipal Complex, and renovating Grace Heritage Center. Proposed funding requests from 2016/2017 through 2019/2020 and beyond are enumerated in the attached capital improvement plan. FINANCIAL IMPACT: See attachment “General Capital Projects Financial Impact for FY 2015-2016” SUBMITTED BY: Laurie Brewer, Assistant City Manager and Micki Rundell, Chief Financial Officer ATTACHMENTS: Description Type GCP Financial Impact 2015-16 Backup Material GCP Presentation Backup Material GCP Downtown CIP Backup Material GCP Facilities CIP Backup Material Page 9 of 24 FY2016 Annual Budget FY 2015 – 2016 FISCAL IMPACT Total ‐$18,021,549 Page 10 of 24 6/18/2015 1 FY2016 Annual Budget GENERAL CAPITAL PROJECTS ‐ DOWNTOWN AND FACILITIES FY 2015 ‐2016 GGAF June 24, 2015 FY2016 Annual Budget BUDGET PROCESS DEBT OVERVIEW FOCUS AREA: SIGNATURE DEST. & CIP FIVE YEAR PLAN UPDATE COMPENSATION, BENEFITS, & SELF INSURANCE FOCUS AREA: UTILITY & CIP BUDGET PARKING LOT FOCUS AREA: TRANSPORTATION & CIP FOCUS AREA: CROSSCUTTING THEMES ANNUAL BUDGET PRESENTATION FOCUS AREA: ECONOMIC DEVELOPMENT & CIP BUDGET PUBLIC HEARINGS FOCUS AREA: PUBLIC SAFETY BUDGET ADOPTION GENERAL CAPITAL PROJECTS FISCAL AND BUDGETARY POLICY Page 11 of 24 6/18/2015 2 FY2016 Annual Budget AGENDA •Background and Current Progress •FY 2015‐2016 Plan •Downtown •Facilities •5‐year Plan (Downtown and Facilities) •Funding Sources (Downtown, Facilities, and Parks) FY2016 Annual Budget BACKGROUND –CURRENT PROJECTS •Parking Study •City Center •GCAT Redesign •Old Library Redesign •Red Poppy Canopy Design •Master Sign Plan •Programming for campus (including historic power and light building and festival area) •Westside Service Center •Fire Station (ESD) •Grace Heritage Center Design •Historic District street signs •6th, 8th, 9th Street •10th & 11th Street •Rolled to 2016‐2017 •MLK & 8th Parking Lot Page 12 of 24 6/18/2015 3 FY2016 Annual Budget ON‐GOING PROJECTS FY 2015‐2016 (DOWNTOWN) •General Repair and Maintenance ($125,000 ‐TIRZ) •Underground electric ($185,000 ‐GUS) •Tree replacement ($22,000 ‐TIRZ) •Antique Street Lights ($40,000 ‐GUS) •Reconfiguring existing parking and wayfinding ($50,000 –TIRZ) FY2016 Annual Budget FY 2015 – 2016 PROJECTS (DOWNTOWN) •Design for pedestrian element on Austin Ave. bridges ($250,000) •Will coordinate with transportation and parks •Construct Red Poppy Canopy Cover ($67,500) •Downtown TIRZ Page 13 of 24 6/18/2015 4 FY2016 Annual Budget FY 2015 – 2016 PROJECTS (FACILITIES) •Georgetown Municipal Complex Remodel ($1.9M) •Design and construct 2016 •Lobby area/Customer Service •Increase functionality •Enhance meeting spaces FY2016 Annual Budget FY 2015 – 2016 PROJECTS (FACILITIES) •Fire Station 6 Design ($250,000) •ADA Transition Plan ($242,049) •Historic Light and Waterworks design ($200,000) •New Visitor Center design ($100,000) •HOT Funds •Grace Heritage Center renovation ($400,000) Page 14 of 24 6/18/2015 5 FY2016 Annual Budget FY 2015 – 2016 PROJECTS (FACILITIES) •City Center Phase I Construction ($6.502 M) •Renovate GCAT building for Municipal Court + 8500 sqft addition for courtroom ($3.535M) •Renovate 1987 Library for City Hall ($2.97 M) FY2016 Annual Budget DOWNTOWN FY 2016 ‐2020 •Continue on‐going projects (2016‐2020) •General Repair and Maintenance •Underground electric •Tree replacement •Antique Street Lights ) •Reconfiguring existing parking and wayfinding •Construct Austin Ave bridge pedestrian element (2016‐ 2017) •Mast Arms at 8th, 7th, & 5th Streets along Austin Ave. (2016‐2018) •Design signature gateway on Austin Ave (2017) Page 15 of 24 6/18/2015 6 FY2016 Annual Budget FACILITIES FY 2016 ‐2020 •Construct Fire Station 6 (2017) •Design and Build Fire Station 7 (2019‐2020) •GMC Expansion (2017) •Festival Space Design and Construction (2017‐2018) •Visitor Center renovation (2017) •Historic Light and Waterworks Building Renovation (2017‐2018) FY2016 Annual Budget FY 2015 – 2016 FISCAL IMPACT Total ‐$18,021,549 Page 16 of 24 6/18/2015 7 FY2016 Annual Budget Garey Park Financing •Follow‐up from June 17, 2015 GGAF Mtg. –Endowment for O&M –Debt issuance strategy •Tranches •Length –Cost of service for residents/non‐residents FY2016 Annual Budget QUESTIONS AND DIRECTION Page 17 of 24 FY2016 Annual Budget DOWNTOWN CIP DOWNTOWN CIP DOWNTOWN ELECTRIC DOWNTOWN MASTER PLAN DOWNTOWN CIP FUND SUMMARY The FY2016 Downtown CIP includes continuing funding for general repair and maintenance, Americans with Disability Act (ADA) access improvements for sidewalks in the downtown overlay district, and to continue placing utilities underground (funded in the Utility CIP). Additional requests for FY2016 are:  A tree mitigation program to ensure that as trees are removed in the downtown overlay district, they are replaced appropriately;  Recurring funding it extend street lights throughout the overlay district;  Construction of a canopy on the north side courtyard of the library (design completed in 2015).  Implementing the downtown parking study and reconfiguring existing parking resources and signage. The 2016 plan request funds for design work related to pedestrian access and amenities along the Austin Avenue Bridge, with construction to be funded in 2017. DOWNTOWN CIP CAPITAL IMPROVEMENT PLAN A general Capital Improvement Plan (CIP) is presented for the coming fiscal year to implement infrastructure and facilities projects contemplated in the Downtown Master Plan adopted by City Council in 2014. The downtown projects incorporate recommendations from the Arts and Culture Board, the Parks and Recreation Board, the Convention and Visitors Bureau Board, the Library Board, the Main Street Advisory Board, and the Historic and Architectural Review Commission, and work to continue developing Georgetown as a Signature Destination. The Downtown five-year Capital Improvement Program funding comes from a combination of cash contributions, debt funding and interest income. Actual amount of debt issues will be determined upon project timing and available and previously unallocated funds (previous year-end excess funds). Page 18 of 24 FY2016 Annual Budget DOWNTOWN MASTER PLAN CIP FUND SUMMARY Subproject Listings FY2016 FY2017 FY2018 FY2019 FY2020 Revenues by Source Certificates of Obligation 925,000 4,900,000 2,960,000 270,000 - Electric Revenues 225,000 388,000 275,000 885,000 340,000 Downtown TIRZ 264,500 297,000 197,000 197,000 197,000 Total 1,414,500$ 5,585,000$ 3,432,000$ 1,352,000$ 537,000$ Expenses by Type Downtown Electric*225,000 388,000 275,000 885,000 340,000 Downtown Master Plan 1,189,500 5,197,000 3,157,000 467,000 197,000 Total 1,414,500$ 5,585,000$ 3,432,000$ 1,352,000$ 537,000$ *Less:Downtown Electric is funded and budgeted in the Electric department capital fund. Certificates of Obligation 74% Electric Revenues 17% Downtown TIRZ 9% Combined 5 -Year Estimated Funding Sources Downtown Electric* 32% Downtown Master Plan 68% FY2016 Expenses by Type Page 19 of 24 FY2016 Annual Budget DOWNTOWN MASTER PLAN CAPITAL IMPROVEMENT PROGRAM Subproject Listings Project to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Downtown Electric Proj.300,000 185,000 348,000 235,000 845,000 300,000 2,213,000 Antique Lights 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Total 340,000$ 225,000$ 388,000$ 275,000$ 885,000$ 340,000$ 2,453,000$ Project Title: Downtown Electric Project Description: In an effort to expand successful retail opportunities beyond the 9-block core of the square, antique street lights will be installed throughout the overlay district in conjunction with streescape projects. A tree mitigation program is needed to ensure that as trees are removed in the downtown overlay district, they are replaced appropriately. To ensure safety on Austin Ave., the City will install a pedestrian signal at the intersection of Austin Ave. and 5th Street to help protect people as the cross from downtown to restaurants north of the square. To continue to improve the appeal and usability of Downtown, the City will perennially work to move utilities underground. Funding Source: Funded by Electric Operating Revenues and Downtown TIRZ Revenues Subproject Listings Project to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Red Poppy Canopy - 67,500 - - - - 67,500 General Repair & ADA Maintenance - 125,000 125,000 125,000 125,000 125,000 625,000 Trailhead/Cantilevered Bridge - 250,000 2,500,000 - - - 2,750,000 Austin Bridge Design 675,000 675,000 Tree Mitigation/Lighting 22,000 22,000 22,000 22,000 22,000 22,000 132,000 Signature Gateway - - 100,000 - - - 100,000 Mast Arms - - 560,000 270,000 - 830,000 Reconfigure Parking - 50,000 50,000 50,000 50,000 50,000 250,000 Austin Bridge Construction 2,400,000 2,400,000 4,800,000 Total 22,000$ 1,189,500$ 5,197,000$ 3,157,000$ 467,000$ 197,000$ 10,229,500$ Funding Source: Funded by Tax-Supported Certificates of Obligation Bonds. Project Title: Downtown Master Plan Project Description: In an effort to create more outdoor seating, funding for designing a canopy on the north side courtyard of the library is being requested. Future plans include installing mast arms at major intersections, developing signature gateway signage, constructing a cantilevered bridge and trailhead on Austin Ave. PROJECTS COMPLETED IN FY2015  Grace Heritage Assessment / Design PROJECTS PLANNED FOR FY2016  Underground Electric  Pedestrian Signal  Street Lights  Red Poppy Canopy  Tree Replacement  General Repair & Maintenance  Grace Heritage Church Rehabilitation  ADA Sidewalk Repair  Trailhead/Cantilevered Bridge  Signature Gateway LONG-RANGE PROJECTS (5-YEAR CIP PLAN)  Underground Electric  Street Lights  Tree Replacement  General Repair & Maintenance  ADA Sidewalk Repair  Trailhead/Cantilevered Bridge  Mast Arms Page 20 of 24 FY2016 Annual Budget FACILITIES CAPITAL IMPROVEMENT PLAN FACILITIES PLAN PUBLIC SAFETY FACILITIES GENERAL FACILITIES DOWNTOWN WEST-CITY CTR FACILITIES CIP FUND SUMMARY The Facilities five-year Capital Improvements Program funding comes from a combination of cash contributions, debt funding and interest income. Actual amount of debt issues will be determined upon project timing and available and previously unallocated funds (previous year-end excess funds). Public Safety: The plan includes several major projects to enhance public safety services and response capability. The Public Safety Operations and Training Center (PSOTC) was completed in early 2015. This facility was funded by general obligation bonds approved by voters in May 2011. A tactical building and range will be considered and added in future years. As the City grows and expands its partnership with Emergency Services District #8 (ESD #8), additional fire stations will be required. Two potential fire stations, one to be funded in partnership with the ESD are included; however, these projects are still early in the planning stages. General Facilities: The Georgetown Municipal Complex (GMC) will undergo a remodel in 2016. This project will renovate the entrance of the building for improved customer care interaction and office space efficiency. Additionally, on-going funding will be dedicated to ensure ADA concerns discovered during the City’s self-assessment are addressed in a timely manner. Finally, the City will update the city –wide facilities master plan in 2016. Downtown Facilities: With the adoption of the Downtown Master Plan, the City is working towards providing citizens with: an expanded outdoor public space for special events and gatherings; indoor public space for meetings and small performances; an outdoor amphitheater; additional public parking; consolidated city facilities; and renewed investment on the west side of downtown. In FY 2016, the City Center Plan calls for renovating the GCAT building and the 1987library. Once these facilities are renovated, staff will be relocated from the existing municipal court and city hall. The old city hall building will then be sold. Design work for renovating the current municipal court, the historic power and light building, and the festival space will also be completed in 2016. Parking: To help increase the availability of public parking, a parking garage feasibility study was done in FY2015, implementation of study to begin in 2016. FACILITIES CAPITAL IMPROVEMENT PLAN The facilities CIP is calls for developing and/or redeveloping city-owned facilities to accommodate the needs of staff and the public. The major projects outlined in the CIP include completing the Public Safety Training and Operations Center, completing the City Center plan, and ensuring accessibility to all facilties. Page 21 of 24 FY2016 Annual Budget FACILITIES CIP FUND SUMMARY Subproject Listings FY2016 FY2017 FY2018 FY2019 FY2020 Sources of Funding Sale Proceeds City Owned Facilities 6,705,000 2,000,000 - - - Self-Supporting COs 2,550,000 5,800,000 - 300,000 2,500,000 Tax-Supported COs 702,049 6,580,692 1,978,741 - - CVB 100,000 400,000 Total 10,057,049$ 14,780,692$ 1,978,741$ 300,000$ 2,500,000$ Expenses by Type Public Safety Facilities 250,000 2,500,000 - 1,800,000 2,500,000 Parking - - - - - General Facilities 1,900,000 4,800,000 - - - Downtown West-City Center 7,907,049 7,480,692 478,741 - 9,281,000 Total 10,057,049$ 14,780,692$ 478,741$ 1,800,000$ 11,781,000$ Sale Proceeds City Owned Facilities 67% Self- Supporting COs 25% Tax- Supported COs 7% FY2016 Revenues by Source Public Safety Facilities 2% General Facilities 19% Downtown West-City Center 79% FY2016 Expenses by Type Page 22 of 24 FY2016 Annual Budget FACILITIES CAPITAL IMPROVEMENT PROGRAM Subproject Listings Project to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Fire Station 6 ESD - 250,000 2,500,000 - - - 2,750,000 Fire Station 7 Eastside - - - - 300,000 2,500,000 2,800,000 Emergency Warning System &Signaling Software 700,000 - - - - - 700,000 Firing Range at PSTOC - - - 1,500,000 - 1,500,000 Total 700,000$ 250,000$ 2,500,000$ -$ 1,800,000$ 2,500,000$ 7,750,000$ Project Title: Public Safety Facilities Project Description: As the City grows and expands its partnership with Williamson County Emergency Services District #8 (ESD #8), additional fire stations will be required. Two future fire stations are in early planning stages. Station #6 will be in the northwest service area and will be done in partnership with ESD #8, while the eastside station is projected to begin design in FY2018. Funding Source: Funded by Tax-Supported Certificates of Obligation, grants, and interlocal contributions. NOTE: Fire Station 6 costs to be funded in participation with the ESD #8. Subproject Listings Project to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total GMC Remodel - 1,900,000 - - - - 1,900,000 GMC Expansion - - 3,300,000 - - - 3,300,000 Lake Plant Data Center - 1,500,000 - - - 1,500,000 Total - 1,900,000 4,800,000 - - - 6,700,000$ Project Title: General Facilities Project Description: GMC Remodel: This project is to remodel the existing front end offices of the GMC to improve space utilization, functionality, and customer interaction. GMC Expansion: This project includes the construction of a new fleet facility along with offices and/or additional shop space and work bays to accommodate operations. The existing fleet facility will be used for Transportation and additional covered storage. Lake Plant Data Center: This project is for the redundant technology access for plant opertations. Funding Source: Funded by Self-Supporting Certificates of Obligation. PROJECTS COMPLETED IN FY2015  Public Safety Operational & Training Center  Parking Study PROJECTS PLANNED FOR FY2016  Fire Station #6 (ESD)  GMC Remodel  Former PD Renovation  Former Library Renovation  Festival / Public Space  GCAT / Municipal Court Redesign LONG-RANGE PROJECTS (5-YEAR CIP PLAN)  Fire Station #7 Eastside  GMC Expansion  Firing Range at PSOTC  Play Areas  Lake Plant Data Center  Plaza  Amphitheater  Tensile Structures Page 23 of 24 FY2016 Annual Budget Subproject Listings Project to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total GCAT / Municipal Court Redesign - 3,535,000 - - - - 3,535,000 Council Chambers / CVB Redesign - 100,000 400,000 - - - 500,000 Former PD Renovation - 200,000 2,000,000 - - - 2,200,000 Former Library Renovation - 2,970,000 - - - 9,281,000 12,251,000 Festival / Public Space - 460,000 4,844,000 - - - 5,304,000 ADA Transition Plan - 242,049 236,692 478,741 - - 957,482 Grace Heritage Rehabilitation - 400,000 - - - - 400,000 Total -$ 7,907,049$ 7,480,692$ 478,741$ -$ 9,281,000$ 25,147,482 Funding Source: Funded by Certificates of Obligation, CVB funds, and proceeds from the sale of City Facilities. Project Title: Downtown West - City Center Project Description: With the adoption of the Downtown Master Plan, the City is working towards providing citizens with an expanded outdoor public space for special events and gatherings, indoor public space for meetings and small performances, an outdoor amphitheater, additional public parking, consolidated city facilities, and sparking reviewed investment on the west side of downtown. This will also include expanding the audio/visual resources available in the library for the public and renovating Grace Heritage Church. Subproject Listings Project to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total MLK & 8th Lot 350,000 350,000$ Parking Garage Study 400,000 - - - - - 400,000 Total 400,000$ -$ -$ -$ -$ -$ 400,000$ Project Description: The City is working to complete an improved surface lot on the corner of MLK and 8th for short-term parking needs. Structured parking will improve the availability of parking for festivals, as well as for increased business as a long-term solution. This project would determine the feasibility of a structured parking facility on city-owned property. Various methods of partnerships will be considered to address costs, access and use. Funding Source: Funded by previously issued Tax-Supported Certificates of Obligation; possible partnerships. Page 24 of 24