HomeMy WebLinkAboutAgenda_GTEC_11.18.2015Notice of Meeting for the
Georgetown Transportation Enhancement Corp the Governing Body
of the City of Georgetown
November 18, 2015 at 3:30 PM
at GMC Building, 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
October 2015. Laurie Brewer, Assistant City Manager, COG, Interim Finance Manager, GTEC.
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
October 21, 2015. David Morgan, General Manager - GTEC
G Executive Session - Sec 551-072 - Deliberation Regarding Real Property
Deliberation concerning the acquisition of real property from C.L. Thomas Holdings, LLC
in connection with the FM 1460 (North Segment) Road Improvement Project – Edward G.
Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate
Services Coordinator
Deliberation concerning the acquisition of real property from Anne M. Giddings and John
D. Giddings in connection with the FM 1460 (North Segment) Road Improvement Project –
Edward G. Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun,
Real Estate Services Coordinator
Deliberation concerning the acquisition of real property from A.C. Weir Properties, Ltd. in
Page 1 of 60
connection with the Southwest Bypass Road Project – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services
Coordinator
H Action from Executive Session
I Consideration and possible action to authorize a Possession and Use Agreement with A.C. Weir
Properties, Ltd. in the amount of $1,747,000, in connection with the acquisition of real property
for the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services Coordinator,
and Edward G. Polasek, AICP, Transportation Services Director
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 2 of 60
City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 3 of 60
City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 4 of 60
City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jsna Kern
Page 5 of 60
City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation
Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM
Snead Drive – Project 5QZ
GTEC Project Update & Status Report
GTAB Projects
2nd Street (Austin Avenue to College Street)
Austin Avenue Bridge Evaluation and Repairs
CDBG Sidewalk Improvements
- MLK/3rd St (Scenic Dr. to Austin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Jim Hogg Drive/Road at Williams Drive
Southwest Bypass Project (Leander Road to I 35)
Transportation Services Operations – CIP Maintenance
2015 Road Bond Program
Overview
- Southwest Bypass (Leander Dr./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch
Parkway Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTEC Project Progress Reports Exhibit
GTEC Project Status Exhibit
GTAB Project Progress Reports Exhibit
2015 Road Bpnd Project Progress Reports Exhibit
Page 6 of 60
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights‐of‐Way Acquisition and Utility Relocation
November 2015
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail
Valley Drive to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe
construction.
Project Managers Ed Polasek, AICP, and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
As of October 16th, the City has obtained
Possession and Use Agreements or have
closings completed or planned for all the
remaining FM 1460 parcels.
Remaining Parcel hearing has been set.
Section: North South
Acquired: 35 8
Pending: 0 ‐
Condemnation: 1 ‐
Total: 36 8
Utility Relocations Ongoing
Construction Ground breaking was held October 19th
Contractor has begun work on the project.
Other Issues Two task order amendments were approved by Council April 28th.
Engineer preparing Change Orders for construction contract.
Page 7 of 60
Mays Street Extension
(Teravista Parkway in Round Rock to Westinghouse Road)
Project No. 5RI TIP No. CK
November 2015
Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection
with Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse
Road and Rabbit Hill Road will also be included in the schematic for additional
turning lanes to/from Westinghouse Road. Preliminary layouts for future signals
and roadway illumination will also be included. The project length along the
anticipated alignment is approximately 1.0 miles.
Purpose To complete the schematic design, define rights‐of‐way requirements and
complete 30% design.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineer has submitted 60% plans for review. Staff has met with Round rock staff
to discuss progress.
Engineer is completing the ROW documents for Mays Street south of
Westinghouse Road and finalizing the alignment and ROW requirements for
Rabbit Hill Road north of Westinghouse Road.
Environmental/
Archeological
TBD
Rights of Way Will match City of Round Rock standard of 100 ft. within RR’s City Limits; City of
Georgetown standard of 112 ft. within our City Limits.
Utility Relocations TBD
Construction TBD
Other Issues None.
Page 8 of 60
NB Frontage Road
(SS 158 to Lakeway Drive)
Project No. 5QX TIP No. AF
November 2015
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive
to Northwest Boulevard Bridge of a proposed NB FR which would ultimately
extend to Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by
providing a NB alternate, interim route to FM 971 and Georgetown High School.
This project is the only remaining portion of IH 35 in Central Texas without a
frontage road existing, under construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Page 9 of 60
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
November 2015
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Rivery Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way ROW Documents are being finalized
Utility Relocations TBD
Construction Tentatively scheduled to begin mid‐FY 2019.
Other Issues Paper work has been submitted to TxDOT to create an AFA for design and
environmental reviews of the bridge over I 35.
Page 10 of 60
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
November 2015
Project
Description
Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Northwest Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Environmental/
Archeology
TBD
Rights of Way Offers have been made to the 15 parcel owners from
Park Lane southward to Williams Drive. Engineer is
completing appraisals on remaining 7 parcels.
Total Parcels: 22
Appraised: 15
Offers: 0
Acquired: 0
Pending: 0
Condemnation: 0
Utility Relocations TBD
Construction Tentatively scheduled to begin mid FY 2018.
Other Issues TBD
Page 11 of 60
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. BM
November 2015
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Easement has been acquired for water quality pond.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Construction on‐going for the installation of the sewer line.
Water line relocations crossing Snead Dr. have begun.
Other Issues None
Page 12 of 60
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Construction tentatively scheduled to begin mid-FY
2019.
In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Ground breaking was held October 19th
Contractor has begun work on the project.
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
In-process 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer is coordinating design with the design for
Northwest Boulevard in
moving towards construction PS&E for both
projects to minimize overlap work
between these two projects.
Offers have been made to the 15 parcel owners
from Park Lane southward to Williams Drive.
Engineer is completing appraisals on
remaining 7 parcels.
Construction tentatively scheduled to begin mid FY
2018
On Schedule
Snead Drive 5QZ Construction on‐going for the installation of
the sewer line.
Water line relocations crossing Snead Dr. have
begun.
Easement has been acquired for the water quality
pond.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineer has submitted 60% plans for review.
Engineer is completing the ROW documents
for Mays Street south of
Westinghouse Road and finalizing the
alignment and ROW requirements for
Rabbit Hill Road north of Westinghouse Road.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
GTEC PROJECT UPDATE AND STATUS REPORT
November 2015
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-10.xlsx Page 1 of 2 11/10/2015Page 13 of 60
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
November 2015
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-10.xlsx Page 2 of 2 11/10/2015Page 14 of 60
2nd Street
Austin Avenue to College Street
Project No. 1BU TIP None
November 2015
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of 2nd Street from Austin Avenue to College Street.
Purpose To provide a safer roadway between Austin Avenue and College Street serving the
citizens of the north portion of “Old Town” and VFW baseball fields. The proposed
project provides improved sidewalk for pedestrian activities along the roadway.
Project Manager Mark Miller and Joel Weaver
Engineer KPA, LP
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Water Improvements have been installed, tested and tied in.
Subgrade and base work is being installed from College Street to Myrtle Street.
Curb work is being installed from Austin Avenue to Church Street.
First block of 2nd Street (Austin Avenue to Main Street) is being accelerated to a
point of opening to traffic by December 1st to provide better access to this
business/residential transition area.
Construction Construction is on schedule.
Other Issues None
Page 15 of 60
Austin Avenue Bridges
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
November 2015
Project
Description
Develop 30% plans for the replacement of the North and South San Gabriel Rivers
Bridges as the Northern Gateway into the City’s Downtown District. The project will
involve several phases and will include participation from various elements
stakeholders in the ultimate project – interested citizens, residents, community
businesses, engineering and landscaping professionals, Parks Department,
Transportation Services Department and City Council.
Schedule Phase Activity Completion
1 Forensic testing to determine the extent of failure December 2015
2 Public involvement and alternative analyses,
evaluating 4 alternatives for feasibility and costs, etc. May 2016
3 Develop geometric layouts and preliminary
construction estimates for two alternatives June 2016
4 Selection of alignment by Council July 2016
5 Develop schematic and 30% plans. March 2017
Proj. Mgrs Ed Polasek, AICP; Bill Dryden, P.E.; Nat Waggoner, PMP®
Engineer Aguirre & Fields, LP
Element Status/Issues
Design The Task Order has been issued for the first phase – forensic testing of the
existing bridges to determine the extent of failure of the existing structures.
Surveying TBD
Environmental TBD
Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to
N. of 2nd.
Utility Relocations TBD (future)
Construction TBD
Other Issues
Page 16 of 60
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
November 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along MLK/ and 3rd streets from Scenic Drive to Austin Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Engineer has completed 95% review.
Environmental/
Archeological
TBD
Rights of Way N/A
Utility Relocations N/A
Construction On hold pending construction funding from WilCo CDBG
Other Issues Awaiting construction funding approval from WilCo CDBG Coordinator.
Page 17 of 60
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
November 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Design is 95% plans; Engineer is completing the Bidding and Contract
Documents.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction TBD
Other Issues Project has been submitted to TxDOT for coordination.
Project has been submitted for T.A.S./TDLR compliance review.
The original design firm Baker‐Aicklen has closed its doors.
City has engaged the firm of Steger Bizzell to complete Construction
Documents and to provide Construction Administration services.
Council has approved a Multiple Use Agreement with TxDOT to install new
sidewalk within TxDOT ROW; paperwork has been submitted; process will
require approximately 2½ months for TxDOT to complete.
Page 18 of 60
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
November 2015
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding
Agreement for plans review and construction administration.
Page 19 of 60
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
November 2015
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of FM 1460. Project will include review and update
to existing Schematic, Right‐of‐Way Map and Environmental Document and
completion of the PS&E for the remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW,
effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT
letting not later than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way As of October 16th, the City has obtained Possession and
Use Agreements or have closings planned for all the
remaining FM 1460 parcels.
Remaining Parcel hearing has been set.
Acquired: 35
Pending: 0
Condemnation: 1
Total: 36
Utility Relocations Ongoing
Construction Ground breaking was held October 19th
Contractor has begun work on the project.
Other Issues Two task order amendments were approved by Council April 28th.
Engineer preparing Change Orders for construction contract.
Page 20 of 60
Jim Hogg Drive/Road at Williams Drive
Intersection and Signalization Improvements
Project No. 1DE TIP No. None
November 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation
of a traffic signal.
Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and
Williams Drive. The proposed improvements will provide improved access for the
residents and the employees of the new City Service Center to Williams Drive.
Project Manager Bill Dryden, P.E.
Engineer Kimley‐Horn and Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Included with construction project
Construction Bids to be opened November 23
Construction to begin 1st quarter 2016
Other Issues None
Page 21 of 60
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
November 2105
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM
2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications
and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2‐lane
roadway from Leander Road (RM 2243) to its intersection with the existing Inner
Loop underpass at IH 35. The portion from Leander Road to the east property line
of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner
Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road
(RM 2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
Comments were issued on 10/20/15 on a 60% PS&E driveway submittal received on
10/12/15. Project layout alternatives for RM 2243 was received on 10/12/15 and
alternative cost estimates were received on 10/26/15. A GEC Constructability
Review meeting was held on 10/16/15. Typical sections and a Design Summary
Form were submitted on 9/29/15 and reviewed. A project status meeting was held
on 9/9/15. Driveway permits for driveways at IH 35 SB frontage road and RM 2243
were approved by the City of Georgetown on 8/7/15.Estimated letting date for
driveways is December 2015.
Rights of Way Special Commissioners have awarded the value for one of the two remaining
parcels; funding has been posted with the Court.
PUA has been obtained for the final parcel of property; condemnation hearing was
scheduled for the end of September 2015, but has been postponed at the request of
property owner.
Other Issues None.
Page 22 of 60
Transportation Services Operations
CIP Maintenance
November 2015
Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, LP
Task Status / Issues
Chip Seal 2015 Scheduled work complete.
Fog Seal 2015 – Average needed temperatures are approaching. Scheduled to start
Monday, October 19th and completion is expected by November 7th. This is the
postponed work from Spring. The 2016 work will be started following the
completion of the current list. This will lengthen schedule by a couple of
weeks as weather allows. The fog seal program will be postponed through the
holiday season and pick up when weather allows.
HIPR/overlay 2015 – Complete. (2016 waiting for engineering)
Engineering 2016 A Task Order is being prepared for engineering services related to the 2016
Street Maintenance.
Page 23 of 60
2015 Road Bond Program
Program
Overview
In May 2015, voters approved the 2015 Road Bond Program (“the Program”) in the amount of
$105M. Staff has prioritized the projects schedule based on various existing and pending
commitments into which the City has entered through industrial agreements and/or development
agreements, projected bond funding cash flow and travel demand needs of the citizens.
The proposed schedule was developed over the entire 10‐year life of the Program and presented
to GTAB with the caveat that the schedule was firmly established for only the first two years of
project implementation. Future scheduling will be responsive to funding availability, changes in
development patterns and demands, future coordination of our projects with TxDOT and
Williamson County. Further, the Program projects will be included with the annual CIP projects
list.
At its June 2015 meeting, GTAB unanimously adopted the schedule and caveat and unanimously
recommended is adoption by Council. Given that priorities and needs are dynamic and subject to
change, the schedule will be reviewed annually as part of the CIP to assure it continues to meet
the goals and objectives of the City and maintains the terms of the “Contract with the Voters” of
not having greater than 2¢ per year increase to the City’s tax rate not more than 10¢ total increase
in the tax rate over the life of the Program.
Project
Managers
Ed Polasek, AICP
Transportation Services Director
Bill Dryden, P.E.
Transportation Engineer
Wes Wright, P.E.
Systems Engineering Director
Page 24 of 60
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
November 2015
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Purpose To complete a connection from Leander Road (RM 2243) to University Avenue
(SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is completing the final design PS&E package.
Surveying Complete
Environmental Engineer is completing the final environmental documents.
Rights of Way ROW through the Weir Trust property is still pending.
Utility
Relocations
TBD
Construction NTP tentatively scheduled for first quarter 2016.
Other Issues Weir ROW still outstanding.
Timing for the presence/absence survey of the Golden Cheek Warbler habitat
area may impact the project schedule; Engineer is developing construction
phasing to minimize the impact and the [potential] Williamson County
Conservation Foundation (WCCF) fee.
Page 25 of 60
City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
October 2015. Laurie Brewer, Assistant City Manager, COG, Interim Finance Manager, GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Financial reports
Sales tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of October is also included.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
ATTACHMENTS:
Description Type
Monthly Financials Backup Material
Page 26 of 60
Prepared by: LKemp
11/9/2015
Georgetown Transportation Enhancement Corporation
As of October 31, 2015
Statement of Operations
2015/2016 10/31/2014
Budget $ Actuals $%
Beginning Fund Balance 5,635,116 [A]8,637,026 (3,001,910) 13,347,960 (4,710,934) -35%
Operating Revenues:
Sales Tax Revenue 5,381,250 [B]- (5,381,250) - - 0%
Interest 15,000 - (15,000) 1,728 (1,728) -100%
PID Assessments (Wolf Ranch Agreement)500,000 [D]- (500,000) - - 0%
Debt Proceeds 17,500,000 - (17,500,000) - - 0%
Total Operating Revenues 23,396,250 - (23,396,250) 1,728 (1,728) -100%
Operating Expenses:
Administrative Expense & Supplies (376,132) (7,200) (368,932) (18,223) 11,023 -60%
Total Operating Expenses (376,132) (7,200) (368,932) (18,223) 11,023 -60%
Total - Net Operating Revenues (Expenses)23,020,118 (7,200) (23,027,318) (16,495) 9,295 -56%
Non-Operating Revenues (Expenses):
Debt Service (2,572,312) (2,572,312) - - 0%
ROW-1460 - [C](6,299) 6,299
SH 29 Bypass (SH 29 to RR 2243)(435,579) (1,553) (434,027)
SW Inner Loop - 29 to SW Bypass - (8,585) 8,585
Arterial SE 1: Inner Loop - (118) 118
FM 971 / Northwest (Washam over IH 35)(91,590) - (91,590)
Wolf Ranch Pkwy Extension (DB Wood)(283,350) - (283,350)
Rivery Road (721,000) - (721,000)
SH 29 Intersection Improvements (IH 35 to Haven Ln.)(650,000) - (650,000)
Rivery Extension (Williams Dr. to NW Blvd.)(1,500,000) - (1,500,000)
Pecan Center Dr. / Airport Rd.(6,350,000) - (6,350,000)
Mays Street (Rabbit Hill)(10,150,000) - (10,150,000)
Rivery TIA Improvements (1,400,000) - (1,400,000)
Transportation Improvement Program (21,581,519) (16,555) (21,564,964)
Projects To Be Determined (1,345,312) - (1,345,312)
Economic Development Projects (1,345,312) - (1,345,312)
Total Non-Operating Revenues (Expenses)(25,499,143) (16,555) (25,482,588)
Ending Fund Balance, Budgetary Basis 3,156,091 8,613,271 (5,457,180)
Reservations
Contingency = 90 days sales tax receipts 1,474,063 1,474,063 -
Total Reserved Fund Balance 1,474,063 1,474,063 -
Unreserved Fund Balance, Budgetary Basis 1,682,028 7,139,208 (5,457,180)
NOTES:
[A]Preliminary beginning fund balance.
[B]Sales tax posts two months after collections.
[C]TXDOT reimburses 90% of allowable charges on FM 1460.
[D]Assessment revenues are transferred at fiscal year end.
Variance
Year to Date
Variance
Budget 10/31/2015
YTD Actuals
Page 27 of 60
Prepared by: LKemp
11/9/2015
Georgetown Transportation Enhancement Corporation
As of October 31, 2015
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 3,682,168
Investments - Certificates of Deposits & Money Market Accounts 8,039,961
TXDOT Receivables 136,132
Current Assets and CASH ON HAND Total:11,858,262
TXDOT Receivables Aging [A]
Not Requested 16,795
0 - 60 days -
61- 120 days -
121 or more days 119,337
Total TXDOT Receivables 136,132
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Projected Ending Fund Balance, Budgetary Basis 3,156,091
Less:
Reserved - Contingency = 90 days of sales tax receipts (1,474,063)
Unreserved Fund Balance, Budgetary Basis 1,682,028
Add:
Economic Development Projects to be determined 1,345,312 Appropriated per policy
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 3,027,340
NOTES:
[A]Reimbursement requests have been appropriately submitted and full payment is expected.
Page 28 of 60
Prepared by: LKemp
11/9/2015 L:\Division\finance\Share2\AGENDA\GTEC\2016GTEC\Financials\201510-October
Georgetown Transportation Enhancement Corporation
September 30, 2015
Variance % Var.
MONTH [a]2010-11 2011-12 2012-13 2013-14 2014-15 To FY 14 To FY 14
October 264,484 281,056 345,296 367,451 392,374 24,923 6.78%
November 309,844 297,888 328,333 398,208 411,566 13,358 3.35%
December 467,122 447,872 470,330 538,728 575,095 36,367 6.75%
January 271,870 292,708 330,857 357,430 350,778 (6,652)-1.86%
February 231,618 291,782 311,562 347,604 356,428 8,824 2.54%
March 432,060 423,287 462,254 457,421 495,804 38,383 8.39%
April 288,399 325,447 337,678 424,007 410,683 (13,324)-3.14%
May 293,230 323,676 377,648 450,289 382,794 (67,495)-14.99%
June 404,048 398,654 456,529 493,224 522,356 29,132 5.91%
July 279,124 359,877 371,061 409,739 435,977 26,238 6.40%
August 300,806 343,168 370,942 392,059 411,552 19,493 4.97%
September 359,326 353,337 500,787 477,892 500,805 22,913 4.79%
Total $3,901,931 $4,138,751 $4,663,277 $5,114,052 $5,246,212 $132,160
YTD 3,901,931 4,138,751 4,663,277 5,114,052 5,246,212 132,160 2.58%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2012-13
2013-14
2014-15
Page 29 of 60
Check Report Summary
For the Month Ending
October 31, 2015
Lone Star Appraisals $2,900.00
FM 1460 Appraisals $2,900.00 *
Strasburger & Price LLP 52,544.00
FM 1460 PUA 52,544.00 *
Brown & Gay Engineers Inc.72,467.11
FM 1460 Widening 22,574.31 *
Pecan Center Dr. / Airport Rd. Engineering 49,892.80 *
Gardere, Wynne, Sewell LP 22,710.70
Legal FM 1460 9,634.01 *
Legal SW Bypass 12,560.63 *
Legal SE 1 427.56 *
Rivery Extension 88.50 *
Chiang, Patel & Yerby, Inc.181,580.40
Mays Street Engineering 181,580.40 *
Klotz Associates, Inc.70,465.57
FM 971 / Fontana (NW Bridge) Engineering 70,465.57 *
Kokel-Oberrender-Wood 4,443.75
FM 1460 Appraisals 2,000.00 *
SW Bypass Appraisals 2,443.75 *
Wesly W. Cowart 500.00
Commissioners Award to 4300 S. IH 35 LTD 500.00 *
John William Latham 500.00
Commissioners Award to 4300 S. IH 35 LTD 500.00 *
Richard A. Lowder 500.00
Commissioners Award to 4300 S. IH 35 LTD 500.00 *
Carson & Associates Inc.3,441.05
Commissioners Hearing SE 1 3,441.05 *
US Legal Support Inc.1,362.50
Commissioners Hearing SE 1 1,362.50
Williamson County Clerk 190.00
Commissioners Hearing SE 1 190.00
Kasberg, Patrick & Associates, LLP 107,436.28
Williams Dr. Gateway Engineering 107,436.28 *
$521,041.36 $521,041.36
NOTE:
*Transactions were encumbered in the prior year; therefore they will not be reflected in the
current year "Year-to-Date Actual" column.
Page 30 of 60
11/05/2015 3:07 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:10/01/2015 THRU 10/31/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011360 LONGHORN JUNCTION LAND
I-ROW FM 1460/091114 LONGHORN JUNCTION LAND V 6/25/2015 213831 309.28
011360 LONGHORN JUNCTION LAND
M-CHECK LONGHORN JUNCTION LAND UNPOST V 10/12/2015 213831 309.28CR
10560 LONE STAR APPRAISALS
I-5269C.MRD/CPG LONE STAR APPRAISALS R 10/01/2015 216385
400 9-0980-90-014 ROW - 1460 LONE STAR APPRAISALS 1,400.00
I-5453C.MRD/CPG LONE STAR APPRAISALS R 10/01/2015 216385
400 9-0980-90-014 ROW - 1460 LONE STAR APPRAISALS 1,500.00 2,900.00
011580 STRASBURGER & PRICE LLP
I-CR092315 STRASBURGER & PRICE LLP R 10/01/2015 216386
400 9-0980-90-014 ROW - 1460 STRASBURGER & PRICE 52,544.00 52,544.00
011470 BROWN & GAY ENGINEERS INC
I-8-150139 3RD AMENDMENT R 10/08/2015 216631
400 9-0980-90-061 FM1460 WIDENING 3RD AMENDMENT 2,132.43
I-8-150143 BGE 15-001 R 10/08/2015 216631
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. BGE 15-001 22,666.25 24,798.68
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.01-9 T. O. CPY 14-001 R 10/08/2015 216632
400 9-0980-90-060 MAYS STREET T. O. CPY 14-001 2,635.00
I-GEOR14019.02-2 CP&Y 15-001 R 10/08/2015 216632
400 9-0980-90-060 MAYS STREET CP&Y 15-001 65,618.70 68,253.70
011240 GARDERE WYNNE SEWELL LP
I-1200973 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GARDERE WYNNE SEWELL 1,003.00
I-1200974 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 236.00
I-1200975 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 2,832.00
I-1200976 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 354.00
I-1200977 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 165.00
I-1200979 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GARDERE WYNNE SEWELL 4,868.50
I-1200980 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 GARDERE WYNNE SEWELL 191.56
I-1200981 GARDERE WYNNE SEWELL LP R 10/08/2015 216633
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GARDERE WYNNE SEWELL 1,332.50 10,982.56
Page 31 of 60
11/05/2015 3:07 PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:10/01/2015 THRU 10/31/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10990 KLOTZ ASSOCIATES, INC.
I-815029 KAI 14-001 R 10/08/2015 216634
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 54,774.56 54,774.56
10120 KOKEL-OBERRENDER-WOOD
I-12-064-9 INVOICE 12-064-9 R 10/08/2015 216635
400 9-0980-90-014 ROW - 1460 INVOICE 12-064-9 2,000.00 2,000.00
011550 WESLY W COWART
I-CR100215 WESLY W COWART R 10/15/2015 216858
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS WESLY W COWART 500.00 500.00
011240 GARDERE WYNNE SEWELL LP
I-1204647 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GARDERE WYNNE SEWELL 504.64
I-1204648 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 318.97
I-1204649 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 5,297.00
I-1204650 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 91.04
I-1204651 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 340.00
I-1204652 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GARDERE WYNNE SEWELL 2,925.17
I-1204653 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 GARDERE WYNNE SEWELL 236.00
I-1204654 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GARDERE WYNNE SEWELL 1,926.82
I-1204655 GARDERE WYNNE SEWELL LP R 10/15/2015 216859
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTGARDERE WYNNE SEWELL 88.50 11,728.14
10120 KOKEL-OBERRENDER-WOOD
I-13-036SCH-2 KOKEL-OBERRENDER-WOOD R 10/15/2015 216860
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS KOKEL-OBERRENDER-WOO 2,443.75 2,443.75
011590 JOHN WILLIAM LATHAM
I-CR100215 JOHN WILLIAM LATHAM R 10/15/2015 216861
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS JOHN WILLIAM LATHAM 500.00 500.00
011320 RICHARD A LOWDER
I-CR100215 RICHARD A LOWDER R 10/15/2015 216862
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS RICHARD A LOWDER 500.00 500.00
Page 32 of 60
11/05/2015 3:07 PM A/P HISTORY CHECK REPORT PAGE: 8
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:10/01/2015 THRU 10/31/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011470 BROWN & GAY ENGINEERS INC
I-10-150023 3RD AMENDMENT R 10/22/2015 217022
400 9-0980-90-061 FM1460 WIDENING 3RD AMENDMENT 11,912.16
I-10-150025 BGE 15-001 R 10/22/2015 217022
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. BGE 15-001 10,981.56
I-9-150035 3RD AMENDMENT R 10/22/2015 217022
400 9-0980-90-061 FM1460 WIDENING 3RD AMENDMENT 8,529.72
I-9-150041 BGE 15-001 R 10/22/2015 217022
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. BGE 15-001 16,244.99 47,668.43
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.01-10 T. O. CPY 14-001 R 10/22/2015 217023
400 9-0980-90-060 MAYS STREET T. O. CPY 14-001 15,272.20
I-GEOR14019.02-3 CP&Y 15-001 R 10/22/2015 217023
400 9-0980-90-060 MAYS STREET CP&Y 15-001 98,054.50 113,326.70
10990 KLOTZ ASSOCIATES, INC.
I-915024 KAI 14-001 R 10/22/2015 217024
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 15,691.01 15,691.01
011440 CARSON & ASSOCIATES INC
I-22800 CARSON & ASSOCIATES INC R 10/29/2015 217226
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 CARSON & ASSOCIATES 3,441.05 3,441.05
011490 US LEGAL SUPPORT INC
I-CR101615 US LEGAL SUPPORT INC R 10/29/2015 217227
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS US LEGAL SUPPORT INC 1,362.50 1,362.50
10680 WILLIAMSON COUNTY CLERK
I-CR101915 WILLIAMSON COUNTY CLERK R 10/29/2015 217228
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS WILLIAMSON COUNTY CL 190.00 190.00
10090 KASBERG, PATRICK &
I-14-130-011 KPA 15-001 E 10/23/2015 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 44,328.75
I-14-130-012 KPA 15-001 E 10/23/2015 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 63,107.50 107,436.25
Page 33 of 60
11/05/2015 3:07 PM A/P HISTORY CHECK REPORT PAGE: 9
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:10/01/2015 THRU 10/31/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 18 413,605.08 0.00 413,605.08
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 1 107,436.25 0.00 107,436.25
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 1 VOID DEBITS 0.00
VOID CREDITS 309.28CR 309.28CR 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 9-0980-90-014 ROW - 1460 67,078.01
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 18,056.88
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 3,868.61
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 70,465.57
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 107,436.25
400 9-0980-90-060 MAYS STREET 181,580.40
400 9-0980-90-061 FM1460 WIDENING 22,574.31
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 88.50
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 49,892.80
*** FUND TOTAL *** 521,041.33
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 20 521,041.33 0.00 521,041.33
BANK: JPM TOTALS: 37 521,041.33 0.00 521,041.33
REPORT TOTALS: 60 511,613.49 0.00 521,041.33
Page 34 of 60
City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
October 21, 2015. David Morgan, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on October 21, 2015 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Page 35 of 60
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 21, 2015
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday October 21, 2015.
Board Members Present: Bill Connor- President, Tom Crawford – Vice President, Joe Pondrom -
Secretary, John Hesser, Anna Eby arrived at 3:44 pm, Tommy Gonzalez, Leo Wood,
Board Members Absent:
Staff Present: David Morgan, Jim Briggs, Laurie Brewer, Ed Polasek, Mike Babin, Bill Dryden,
Bridget Chapman, Lisa Haines, Terri Calhoun, Laura Wilkins
Others Present: Bill Maples – William B. Maples Assoc., LLC Sub for KPA Engineering, Jeff Parker
Minutes
Regular Session
A. Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: Updates given by Polasek. TxDOT held the official ground
breaking for the FM 1460 project. Construction to begin in November. CAMPO - Did not select
any Georgetown sidewalk projects. Funds all went to Austin projects.
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
Dryden gave updates. Main Street - we should have ROW documents shortly. Conversations
with developer on property adjoining Novak property – looking to make a combined and
regional stormwater and water quality pond for the two developments.
Frontage project NW Blvd – divided – NW part to be built with Snead – working to get
wastewater and water line extension last week got actual easements for water quality pond.
Comment from Pondrom – 1460 – would like to see something to show where the road will
actually run. Dryden - will try to get updated version of the map. Pondrom - North Mays
ROW – acquisition – are we buying the entire ROW or are they donating it? Briggs – we are not
acquiring all of it – but agreement on a portion of it for property owner to provide. Another
section no agreement on it yet . Polasek - Three pieces – 2 on north side of Westinghouse.
Property to NE small piece. To the south one will donate, one is in discussion for donation
possibility. Pondrom - If it enhances their property then they should donate. This particular
Page 36 of 60
situation – the development will benefit the property owners. Hesser - what is the schedule?
Answered by Dryden - 1st quarter of 2017 or last quarter of 2016. Various other questions and
discussion.
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for September 2015. – Laurie Brewer, ACM
Presented by Brewer - Revenues and Expenditures report presented on a year-to-date basis to
give a better understanding since the projects are large. Also included is a Sales Tax Report.
Sales tax is collected 2 months in arears. We are currently preparing year-end reports, so next
month’s sales tax report will have year-end totals and what was done in October.
Legislative Regular Agenda
F. Consideration and possible action to approve the minutes from the regular GTEC Board
meeting held September 16, 2015. – David Morgan, General Manager, GTEC Board
Gonzalez asked that his last name be spelled with a “Z” on the end. Motion by Wood, 2nd by
Crawford to approve the minutes. APPROVED 7-0
G. Consideration and possible action to approve the deposit of the difference ($385,500) in the
amount previously tendered to the landowner for possession and use ($814,500) and the
amount of the Award of Special Commissioners ($1,200,000) in Cause No. 15-0496-CC2, The City
of Georgetown vs. W.W. Laubach Trust, Wilburn Bernard Laubach and Carol Ann Laubach,
Trustees, et al.; Condemnation Proceeding in County Court at Law No. 2, Williamson County, Texas in
connection with the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, and Edward G. Polasek, AICP, Transportation Services Director
Calhoun stated that there was a Special Commissioner hearing. The City’s appraised value was
$905,000.00. The Commissioners awarded 1,200,000.00. The 90% of the appraised value was
$814,500.00 this has already been deposited with the land owner so the City could take
possession. What has to happen now is for us to deposit the difference of $385,500.00. To obtain
Constructive title to the property. Motion by Gonzalez 2nd by Eby, to approve the deposit of
the difference in amount of $385,500.00 in the amount previously tendered to the landowner for
possession and use ($814,500) and the amount of the Award of Special Commissioners
($1,200,000) in Cause No. 15-0496-CC2, The City of Georgetown vs. W.W. Laubach Trust,
Wilburn Bernard Laubach and Carol Ann Laubach, Trustees, et al. - APPROVED 7-0
Moved to Exec Session at 3:58 pm.
H. Executive Session – Sec. 551-072 – Deliberation Regarding Real Property
- Deliberation concerning the acquisition of real property owned by the W.W. Laubach Trust in
connection with the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, Edward G. Polasek, AICP, Transportation Services Director, and Bridget
Chapman, City Attorney
Page 37 of 60
- Deliberation concerning the approval of appraised values of multiple parcels of land to be
acquired in connection with the Rivery Blvd. Extension Project and authorize initial offers to be
extended to the landowners based thereon. – Terri Glasby Calhoun, Real Estate Services
Coordinator, Edward G. Polasek, AICP, Transportation Services Director
Adjourned Executive Session at 4:18 p.m. - Motion by Pondrom, 2nd by Hesser APPROVED 7-0
Resumed Regular Session at 4:19 pm.
I. Action from Executive Session:
Motion by Connor, 2nd by Hesser - to authorize staff to negotiate the purchase of the Laubach
property for the amount discussed in Executive Session or to appeal the Special Commissioners’
Award. APPROVED 7-0
Motion by Connor, 2nd by Gonzalez – to approve the appraised values of certain parcels and to
authorize offers based on the appraised values as discussed in Executive Session.
APPROVED 7-0
Adjournment
Motion by Gonzalez, 2nd by Hesser to adjourn the meeting. APPROVED 7-0
Meeting Adjourned 4:20 pm
Adjournment
The meeting was adjourned at 4:20 PM.
Approved: Attest:
_______________________ ________________________
Bill Connor - President Joe Pondrom – Secretary
_________________________
Jana R. Kern – Board Liaison
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City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Executive Session - Sec 551-072 - Deliberation Regarding Real Property
Deliberation concerning the acquisition of real property from C.L. Thomas Holdings, LLC
in connection with the FM 1460 (North Segment) Road Improvement Project – Edward G.
Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate
Services Coordinator
Deliberation concerning the acquisition of real property from Anne M. Giddings and John
D. Giddings in connection with the FM 1460 (North Segment) Road Improvement Project –
Edward G. Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun,
Real Estate Services Coordinator
Deliberation concerning the acquisition of real property from A.C. Weir Properties, Ltd. in
connection with the Southwest Bypass Road Project – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services
Coordinator
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Terri G. Calhoun by jk
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City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
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City of Georgetown, Texas
Transportation Enhancement Corp
November 18, 2015
SUBJECT:
Consideration and possible action to authorize a Possession and Use Agreement with A.C. Weir
Properties, Ltd. in the amount of $1,747,000, in connection with the acquisition of real property
for the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services Coordinator,
and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
Staff is in the process of negotiating the acquisition of 36.969 acres of real property in fee simple
and 0.152 acre of real property for a drainage easement, in connection with the Southwest Bypass
Road Project. To date, agreement has not been reached on the amount of just compensation.
Accordingly, a Special Commissioners Hearing was set for November 12, 2015, but the hearing
has been postponed due to the last minute unavailability of a key expert witness. Agreement has
been reached to enter into a Possession and Use Agreement ("PUA") for the amount of the City's
updated appraised value. The agreement provides for the Special Commissioners Hearing to be
held within ninety (90) days of execution of the PUA and for the City to take possession of the
property immediately upon delivery of funds to the landowner.
FINANCIAL IMPACT:
$1,747,000 to be expended from funds budgeted for the SW Bypass Project No. 5RO; GL account
#400-9-0980-90-024.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Weir Possession and Use Agreement Backup Material
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