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HomeMy WebLinkAboutAgenda_GTEC_11.18.2020Notice of Meeting for the Georgetown Transportation E nhancement Corp and the Gov erning B ody of the City of Georgetown Nov ember 18, 2020 at 3:30 P M at Virtual T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Consiste nt with Gover nor Gr eg A bbott’s suspension of var ious provisions of the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town Advisor y B oar d mee tings will be held vir tually. P ublic c omment will be allowed via telec onfer ence ; no one will be allowed to appear in pe rson. 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Use of pr ofanity, thr eate ning language, slande rous r emarks or thr eats of harm are not allowed and will re sult in your being immediate ly r emove d from the me eting. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B November 2020 G T EC Updates - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager C P resentation of G eorgetown Trans portation Enhanc ement C orporation preliminary monthly financial reports for O ctober 2020. -- Leigh Wallace, F inanc e Direc tor; Laurie Brewer Assistant C ity Manager L egislativ e Regular Agenda D C ons ideration and possible approval of the minutes from the O c tober 21, 2020 G T EC Board Meeting. -- David Morgan - G eneral Manager, G T EC Board E C ons ideration and possible recommendation on Tas k O rder T C I-20-010 to Terrac on C onsultants in the amount of $83,115 for materials testing services related to the S E Inner Loop (Aus tin to F M1460) roadway expans ion project -- Wesley Wright, P E, S ystems Engineering Direc tor F P ublic hearing by the G eo rgeto wn Trans p o rtatio n Enhanc ement C orporatio n (G T E C ) regard ing the expenditure o f 4B sales tax fund s for the p ro p o s ed Titan NorthP ark35 P rojec t – Mic haela Dollar, Ec onomic Development Direc tor Ce rtificate of Posting Page 2 of 43 I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 3 of 43 City of Georgetown, Texas Transportation Enhancement Corp November 18, 2020 S UB J E C T: C all to O rder IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Laura Wilkins - Board Liais on Page 4 of 43 City of Georgetown, Texas Transportation Enhancement Corp November 18, 2020 S UB J E C T: November 2020 G T EC Updates - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P Manager IT E M S UMMARY: November 2020 G T E C updates Northwest Boulevard: · R oundabout open for detour to R ivery Blvd. · S ub G rade prep c omplete on eas t s ide of I H 35 base install underway. · piers and c olumn c onstruc tion c omplete/ bent cap cons t complete · Deck panel plac ement underway · MS E walls complete East side under c onstruc tion wes t s ide · Es timated c ompletion S pring 21 Rabbit Hill Road Improvements: R eturning to initial projec t limits with the landowner donation of R O W. Engineering to get new s chedule to letting S outheast Inner loop/ Southwestern Blvd S outhwes tern: · P reparing plan/profile sheets. · F inalizing S torm C onveyanc e S ys tem for the project · Evaluating Water Q uality Treatment O ptions ; · P reparing Utility plan/profile sheets (water/was tewater) · Identifying utility c onflic ts R O W needs as certained to be forwarded to Travis by 1-17 S E Inner Loop: · P ro-Dirt on s ite installing environmental assets and c onstruc tion signage · Work to start immediately F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager Page 5 of 43 AT TAC H ME N T S: Description Type Nov 2020 GTEC Cover Memo Page 6 of 43 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF November 2020 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Design Complete Environmental/ Archeological Complete Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels required. 5 acquired, 1 in closing, 2 in condemnation. Utility Relocations TBD Construction • Roundabout open for detour to Rivery Blvd. • Sub Grade prep complete on east side of IH 35 base install underway. • piers and column construction complete/ bent cap const complete • Deck panel placement underway • MSE walls complete East side under construction west side • Estimated completion Spring 21 Other Issues Page 7 of 43 Rabbit Hill Road Improvements Project (Westinghouse Road to S. Clearview Drive) Project No. 5RQ TIP No. BZ November 2020 Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview Dr. Widening along Westinghouse Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. The project length along the anticipated alignment is approximately 0.75 miles Project Managers Ken Taylor and Wesley Wright, P.E. Engineer CP&Y, Inc. Element Status / Issues Design Engineering update underway to bid to new project limits. Environmental/ Archeological Efforts underway and any issues are expected to be identified in the coming month. Rights of Way Two properties acquired as part of Mays St. Extension. Two remaining, negotiations ongoing and Council has approved condemnation. Total Parcels: 4 Possession: 2 Pending: 2 Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding process. Multiple relocations expected – Round Rock water and Georgetown Electric. Construction ROW procurement ongoing Other Issues Return to initial project limits with the landowner donation of ROW. Engineering to get new schedule to letting Page 8 of 43 GTEC Board Meeting Date: Item No. GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET ______________________________________________________________________________________________________________________________ _ SUBJECT: November 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager __________________________________________________________________________________________________________________________________ __ ITEM SUMMARY: November 2020 GTEC updates Northwest Boulevard: • Roundabout open for detour to Rivery Blvd. • Sub Grade prep complete on east side of IH 35 base install underway. • piers and column construction complete/ bent cap const complete • Deck panel placement underway • MSE walls complete East side under construction west side • Estimated completion Spring 21 Rabbit Hill Road Improvements: Returning to initial project limits with the landowner donation of ROW. Engineering to get new schedule to letting Southeast Inner loop/ Southwestern Blvd Southwestern: • Preparing plan/profile sheets. • Finalizing Storm Conveyance System for the project • Evaluating Water Quality Treatment Options; • Preparing Utility plan/profile sheets (water/wastewater) • Identifying utility conflicts ROW needs ascertained to be forwarded to Travis by 1-17 SE Inner Loop: • Pro-Dirt on site installing environmental assets and construction signage • Work to start immediately Page 9 of 43 Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway November 2020 Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical investigations, ROW & Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, bidding services, and construction administration services. Project Managers Joel Weaver and Wesley Wright, P.E. Engineer KPA & Associates Element Status / Issues Design Southwestern: • Preliminary alignment revised • Performing Hydrologic and Hydraulic calculations • ROW needs forwarded to Travis SE Inner Loop: • Project under environmental review at TCEQ. • Project bid/ pro-dirt low • To council in September construction begin Oct/Nov Environmental/ Archeological Efforts to begin April 2019 and any issues are expected to be identified in the coming month. Utility Relocations To be determined Construction Pro-Dirt on site installing environmental assets and construction signage Work to start immediately Other Issues None. Page 10 of 43 City of Georgetown, Texas Transportation Enhancement Corp November 18, 2020 S UB J E C T: P res entation of G eorgetown Transportation Enhancement C orporation preliminary monthly financ ial reports for O c tober 2020. -- Leigh Wallac e, F inance Director; Laurie Brewer As s is tant C ity Manager IT E M S UMMARY: T he Bylaws of G T EC (Article V, S ec tion 6.02) require the F inanc e Manager to report the financ ial ac tivity of the C orporation to the Board. • F inancial reports • S ales Tax revenues • Any other relevant financ ial information S ales tax is rec eived two months in arrears; therefore the revenues reflec t only the amount rec eived, not actually earned, as of the report date. A report on payments made to vendors for the month of O ctober is als o included. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Leigh Wallace F inance Director, C O G ; F inanc e Manager, G T EC AT TAC H ME N T S: Description Type GTEC- OCT Backup Material GTEC Monthly Report Backup Material Page 11 of 43 Georgetown Transportation Enhancement Corporation (GTEC) Fund Period FY2021 - OCT Draft Ledger Account Approved Budget Current Period YTD Actuals YTD Encumbrance Year to Date (w/Encumbrance) Beginning Fund Balance 13,508,169 - 13,508,169 13,508,169 13,508,169 Operating Revenue Sales Tax 7,937,500 - - - 3,276 Interest 60,000 3,276 3,276 - - Other Revenue - - - - - Operating Revenue Total 7,997,500 3,276 3,276 - 3,276 Operating Expenditures Administrative Support 402,962 - - 660 660 Operating Expenditures Total 402,962 - - 660 660 Total Net Operations 7,594,538 3,276 3,276 (660) 2,615 Non-Operating Revenue Bond Proceeds 10,600,000 - - - - Transfers In - - - - - Non-Operating Revenue Total 10,600,000 - - - - Non-Operating Expenditure Economic Development Agreements - - - - - Strategic Partnerships 1,984,375 - - - - CIP Expense 10,600,000 5,549 5,549 218,190 223,739 Debt Service 3,816,292 - - - - Non-Operating Expenditure Total 16,400,667 5,549 5,549 218,190 223,739 Total Net Non-Operations (5,800,667) (5,549) (5,549) (218,190) (223,739) Excess (Deficiency) of Total Revenue over Total Requirements (8,806,129) (2,273) (2,273) (218,850) (221,124) Ending Fund Balance 15,302,040 (2,273) 13,505,896 13,289,319 13,287,045 Reserves Contingency Reserve 1,984,375 1,984,375 1,984,375 1,984,375 1,984,375 Debt Service Reserve 3,494,232 3,494,232 3,494,232 3,494,232 3,494,232 Total Reserved Fund Balance 5,478,607 5,478,607 5,478,607 5,478,607 5,478,607 Available Fund Balance 9,823,433 (5,480,880) 8,027,289 7,810,712 7,808,438 Page 12 of 43 F GTEC Monthly Report GTEC MONTHLY REPORT FY2020 Year End: The City received the final sales tax collections for FY2020 from the State Comptroller’s Office. The graph to the right shows the sales tax comparisons for the last five fiscal years. FY2020 actuals will not be certified until completion on the annual audit in early January. Sales tax revenue for FY2020 was projected during the development of the FY2021 budget to finish at $7.98 million. Sales Tax Revenues ended FY2020 at 5.99% above revenue projections for the year. FY2021 Operating revenue is comprised of sales tax and allocated interest. Sales tax revenue is budgeted at $7.94 million and is two months in arrears. For this reason, sales tax collections through October totals zero. Allocated interest totals $3,276 through the first period. Operating expense includes administrative charges and office supplies. The administrative charges are typically processed monthly. However, at the time of this report, these charges have not been booked. By the end of FY2021, the actual expenses will be at the budgeted amount. Operational expenses total $660 through the first month. Non-operating revenue is budgeted at $10.60 million and is comprised of bond proceeds. The City sells debt in the spring and will not recognize the proceeds once the transaction is complete. Non-operating expense is budgeted at $16.4 million for the Big C Project, Confido III, and Aviation Drive. The total budget also includes the debt service payment for previously issued debt. The City pays debt service twice a year in the fall and later in the spring. Rabbit Hill Road, State Highway 29 Improvements, Southeast Inner Loop will be part of the CIP rollforward amendment which will go to Council in December. 5,859,376 6,275,736 6,813,696 7,369,644 8,452,958 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 8,500,000 9,000,000 FY2016 FY2017 FY2018 FY2019 FY2020 Sales Tax Revenue History Sales Tax Revenue Page 13 of 43 City of Georgetown, Texas Transportation Enhancement Corp November 18, 2020 S UB J E C T: C onsideration and pos s ible approval of the minutes from the O ctober 21, 2020 G T EC Board Meeting. -- David Morgan - G eneral Manager, G T EC Board IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: David Morgan - G eneral Manager, G T EC Board AT TAC H ME N T S: Description Type Minutes Backup Material Page 14 of 43 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 21, 2020 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, October 21, 2020. Board Members Present: Al Hajka, John Marler - Chair, Mike Triggs, Bob Whetsell, Steve Fought, Keith Fruge, Colin McGahey Board Members Absent: Staff Present: David Morgan, Laurie Brewer, Michaela Dollar, Emily Koontz, Wesley Wright, Nathan Parras Others Present: None Minutes Regular Session: (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order: Meeting was called to order at 4:03 PM by David Morgan B. October 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright gave updates which are included in the packet. C. Presentation of Georgetown Transportation Enhancement Corporation preliminary monthly financial reports for September 2020. -- Leigh Wallace, Finance Director; Laurie Brewer Assistant City Manager. Parras gave presentation which is included in the packet. D. Review of the sales tax methodology and projections. - Nathan Parras, Assistant Finance Director. Parras gave presentation which is included in the packet. Legislative Regular Agenda: E. Consideration and possible approval of the minutes from the July 15, 2020 and August 19, 2020 GTEC Board Meeting. -- David Morgan - General Manager, GTEC Board Page 15 of 43 Motion by Hajka, second by McGahey. Roll call vote Marler – yes Triggs – yes Whetsell – yes Hajka – yes Fruge – yes Fought – yes McGahey - yes Approved 6-0 F. Set a Public hearing for November 18, 2020 by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed Titan NorthPark35 Project - Michaela Dollar, Economic Development Director Motion by Hajka, second by Fruge. Roll call vote Marler – yes Triggs – yes Whetsell – yes Hajka – yes Fruge – yes Fought – yes McGahey - yes Approved 7-0 ADJOURNMENT: MOTION by Fruge, second by Marler to adjourn the meeting. Motion by Marler, second by Fruge. Roll call vote Marler – yes Triggs – yes Whetsell – yes Hajka – yes Fruge – yes Fought – yes Page 16 of 43 McGahey - yes Approved 7-0 Meeting adjourned at 4:05 PM. Adjournment Approved: Attest: _______________________ ________________________ John Marler - President Keith Fruge – Secretary _________________________ Emily Koontz – Board Liaison Page 17 of 43 City of Georgetown, Texas Transportation Enhancement Corp November 18, 2020 S UB J E C T: C onsideration and pos s ible rec ommendation on Task O rder T C I-20-010 to Terracon C ons ultants in the amount of $83,115 for materials tes ting s ervic es related to the S E Inner Loop (Austin to F M1460) roadway expansion projec t -- Wes ley Wright, P E, S ys tems Engineering Director IT E M S UMMARY: In O ctober, both C ity C ounc il and G T EC awarded a bid for the expans ion of S E Inner Loop (Aus tin to F M1460) to 5 lanes. T he contrac tor is ac tively mobilizing and is s tarting c onstruc tion ac tivities. S o as to ensure quality materials and c onstruc tion methods, in addition to in-house inspec tion services, the city typically c ontracts with an independent third party materials testing firm on major capital projects. Under this proposed s cope of services, Terracon will provide materials tes ting of c ompacted subgrade, the bas e c ourses, and the as phalt pavement. T hey will also confirm quality on any reinforc ing steel and poured concrete on the project. Terracon has provided similar s ervic es on dozens of city projects in the pas t, and s taff recommends award of this tas k order. F IN AN C IAL IMPAC T: F unds are available in G T EC 's projec t budget. S UB MIT T E D B Y: Wesley Wright AT TAC H ME N T S: Description Type Terracon Tas k Order - Materials Tes ting SE Inner Loop Backup Material Page 18 of 43 Page 19 of 43 Page 20 of 43 Page 21 of 43 Page 22 of 43 Page 23 of 43 Page 24 of 43 Page 25 of 43 Page 26 of 43 Page 27 of 43 Page 28 of 43 Page 29 of 43 Page 30 of 43 Page 31 of 43 Page 32 of 43 Page 33 of 43 Page 34 of 43 Page 35 of 43 City of Georgetown, Texas Transportation Enhancement Corp November 18, 2020 S UB J E C T: P ublic hearing by the G eorgetown Transportation Enhanc ement C orporatio n (G T EC ) regarding the expenditure o f 4B s ales tax fund s for the proposed Titan NorthP ark35 P rojec t – Michaela Dollar, Economic Development Director IT E M S UMMARY: S tate Law (Loc al G o vernment C o d e 505.159) req uires G T EC to provid e p ublic notice and ho ld a public hearing o n the proposed p ro jec ts to be fund ed with the 4B s ales tax. T he req uired notic e was p ublished in the Williamson C ounty S un on November 1, 2020. T he public hearing will be c onducted by the G T EC Board of Directors . F IN AN C IAL IMPAC T: .$650,000 to be funded in F Y2021 S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: Description Type Sun Publication Cover Memo Titan North Park 35 GTEC Public Hearing Cover Memo Page 36 of 43 Date: October 26, 2020 To: Williamson County Sun From: Michaela Dollar- Economic Development – 512-930-3688 Subject: Public Hearing Notice Please publish a border ad for the following Public Hearing Notice in the Sunday, November 1, 2020 edition of the Williamson County Sun. City of Georgetown Attn: Michaela Dollar P.O. Box 409 Georgetown, TX 78627-0409 Please send proof and cost and we will send the PO # GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION NOTICE OF PUBLIC HEARING Wednesday, November 18, 2020 - 3:30pm Virtual Meeting – Visit agendas.georgetown.org to view meeting information In accordance with Local Government Code 505.159, the Georgetown Transportation Enhancement Corporation will hold a public hearing regarding the expenditures of 4B sales taxes not to exceed Fiscal Year 2021 proposed transportation improvement plan. Proposed projects to be funded FY2021 Estimated Amount Titan NorthPark35 – Aviation Drive Extension Engineering $650,000 Page 37 of 43 Titan NorthPark35 Georgetown Transportation Enhancement Corp. Public Hearing November 18, 2020 Page 38 of 43 •Titan Development is one of the Southwest’s largest and most active, vertically integrated real estate developers. •Titan offers development and construction services for multifamily, mixed use, office, industrial, and retail real estate. •Founded in 1999 with offices in New Mexico and Texas, Titan has multiple projects along the I-35 corridor. Company Profile Page 39 of 43 Project Description •Titan plans to develop approximately 150 acres located at I-35 and Toll 130 into a business park called NorthPark35. •This will be the City’s first master-planned Class A industrial park. •The first phase of the business park will include two ~150,000 SF buildings, totaling more than 300,000 SF along with a planned third building. •A critical element to the development is accessibility and infrastructure associated with the extension of Aviation Drive, as shown in the City’s Overall Transportation Plan. Page 40 of 43 No r t h P a r k 3 5 C o n c e p t Page 41 of 43 City Strategy •The City’s 2030 Comprehensive Plan identified proactive infrastructure investment to encourage targeted development as a strategy for growth. •This area is identified in the City’s Future Land Use map as a mix of regional commercial and employment center due to it’s connectivity. •The Economic Development Strategic Plan’s fourth strategic goal is to encourage speculative development. •Target industries for economic development include advanced manufacturing, professional services, and life sciences, all of which are well-suited for this site. Page 42 of 43 Approved Incentives Incentive Amount Road Engineering Design Reimbursement Grant Paid from the Type B Corporation sales tax fund $650,000 TOTAL INCENTIVE OFFER $650,000 Grant will be paid in two installments, for the reimbursements of qualified expenditures. Page 43 of 43