HomeMy WebLinkAboutAgenda_GTEC_01.16.2019Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Gov erning Body
of the City of Georgetown
January 16, 2019 at 4:00 PM
at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Introduction of Vis itors
C Ind ustry/C AMP O/TxDOT Updates
D Pro ject Updates for January 2019 - Wesley Wright, PE, Sys tems Engineering Direc tor
E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration p reliminary
monthly financ ial reports for Octo b er, Novemb er and December 2018. Leigh Wallac e, Financ e Director,
COG, Financ e Manager, GTEC.
Legislativ e Regular Agenda
F Co nsideration and possible ap p ro val o f the minutes from the GTEC Regular Board Meeting held o n
Oc tober 17, 2018. – David Morgan – General Manager, GTEC Bo ard
G EXECUTIVE SESSION
In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es ,
Anno tated, the item lis ted b elo w will b e d is c us s ed in c lo s ed session and is s ub ject to ac tion in the regular
session.
Sec. 551.072 Deliberations about Real Property
ROW Ac quis itions , Rivery Turn Lanes , P arc els 5, 6 & 7- Wesley Wright, Sys . Eng. Dir. & James
Kachelmeyer R E Coordinator
H Actio n from Executive S es s io n - ROW Acquisitions, Rivery Turn Lanes, P arcels 5, 6 & 7
CERTIFICATE OF POSTING
I, Robyn Dens more, City S ecretary fo r the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2019, at __________, and remained so p o s ted fo r at leas t 72
Page 1 of 26
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Ro b yn Densmo re, City Sec retary
Page 2 of 26
City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
Call to Ord er
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 3 of 26
City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
Intro d uc tion o f Vis ito rs
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 4 of 26
City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
Indus try/CAMPO/T xDOT Up d ates
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 5 of 26
City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
Projec t Updates fo r January 2019 - Wes ley Wright, P E, S ystems Engineering Directo r
ITEM SUMMARY:
Airport Road
Projec t is c omplete and open to traffic.
FM 1460 ROW & Utility Relocations:
Projec t is c omplete and open to traffic.
Northwest Boulevard:
Design is c o mplete.
Need p o s s es s ion of 1 p arcel.
Bid d ing sc hed uled fo r January/February 2019.
Spring 2020 expec ted completio n.
Rabbit Hill Road Improvements:
Design is tentatively c o mp lete. ROW proc urement ongoing.
Rivery Boulevard - TIA Improvements:
Rivery turn lanes c o mp lete and o p en to traffic .
EB Williams RT o nto Rivery design complete, ac q uiring ROW, then proc eed to b id /c o nstruc tion.
Rivery Boulevard Extension:
Cond emnation proc eed ings have b een req ues ted o n 2 p arcels, ROW is clear.
Utility ins tallation reloc ation nearing c o mp letio n.
Roadway b as e b eing ins talled.
Late Summer 2019 expec ted completio n.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Wright
ATTACHMENTS:
Description Type
January 2019 Project Updates Backup Material
Page 6 of 26
Airport Road
(Lakeway Blvd. to Aviation Dr.)
January 2019
Project Description Expand Airport Road to 5 lanes (2 northbound, 2 southbound, & center turn lane).
Purpose This project will relieve congestion on Airport Road, facilitate economic growth in
the area, and improve the flow of traffic at the Lakeway intersection
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer KPA Engineers
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way All right of way has been acquired. Total Parcels: 5
Acquired: 5
Closing Pending: 0
Condemnation: 0
Utility Relocations Complete
Construction Complete
Other Issues Project is complete and open to traffic.
Page 7 of 26
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights-of-Way Acquisition and Utility Relocation
January 2019
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley
Drive to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for
construction.
Project Managers Ed Polasek, AICP, and Michael Hallmark
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
Right of way acquisition complete. Section: North South
Acquired: 36 8
Pending: 0 -
Condemnation: 0 -
Total: 36 8
Utility Relocations Complete
Construction Project is complete and open to traffic
Other Issues Engineer preparing Change Orders for construction quantity overruns and scope
changes.
Page 8 of 26
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
January 2019
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design is complete.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way Possession of all but 1 ROW parcel have been obtained. Financial resolution of
multiple parcels remain.
Utility Relocations Included as part of the design/bid
Construction Tentatively scheduled to begin mid-FY 2019.
Other Issues Project expected to bid January/February 2019
Page 9 of 26
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
January 2019
Unchanged
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Final Design Tentatively complete.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way ROW to be acquired late 2018, two properties acquired as
part of Mays St. Extension.
Total Parcels: 9
Possession: 2
Pending: 0
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues None.
Page 10 of 26
Rivery Boulevard TIA Improvements
Project No. 5RP TIP No. None
January 2019
Project
Description
Develop the Plans, Specifications and Estimate for roadway improvements necessitated
by the development for the Summit at Rivery.
Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center
from Rivery Boulevard.
Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E.
Engineer M&S Engineering, LLC
Element Status / Issues
Design Rivery turn lanes complete.
EB Williams @ Rivery turn lane design is complete.
Environmental
/Archeology
Clear
Rights of Way Right of way needed for EB Williams @ Rivery turn
lane.
Total Parcels: 5
Appraised: 0
Offers: 0
Acquired: 2
Closing pending: 0
Condemnation: 0
Utility Relocations Complete for Rivery
Pending ROW/construction for EB Williams Drive
Bid Phase Pending ROW acquisition before pricing out EB Williams turn lane.
Construction Complete and open to the public
Other Issues Once ROW is obtained, Williams Drive RT onto Rivery will be bid and constructed.
Page 11 of 26
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
January 2019
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Plans at 100%. WPAP approved. Demolition of existing houses complete one commercial
building remains.
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
proceedings have been requested on 2 parcels.
Aggressive efforts continue to close all outstanding
parcels ASAP.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations Underway
Construction o Base course installation underway
o Utility installation underway
o Drainage 95% complete
Other Issues N/A
Page 12 of 26
City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n p reliminary
mo nthly financ ial rep o rts fo r Oc tober, November and Dec emb er 2018. Leigh Wallace, F inance Direc tor,
COG, Financ e Manager, GT EC.
ITEM SUMMARY:
The Bylaws o f GTEC (Article V, S ectio n 6.02) req uire the F inance Manager to rep o rt the financ ial ac tivity
o f the Corporation to the Bo ard .
• Financ ial rep o rts
• Sales Tax revenues
• Any other relevant financ ial info rmation
Sales tax is rec eived two months in arrears; therefo re the revenues reflect only the
amo unt received, no t actually earned , as of the rep o rt d ate. A report on payments mad e to vendors fo r the
mo nths o f Oc to b er, No vember and Dec ember is als o inc luded.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Leigh Wallace, COG Financ e Directo r and G T EC F inance Manager
ATTACHMENTS:
Description Type
GTEC Monthly Financials Backup Material
Page 13 of 26
Meeting Date January 16, 2019 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation preliminary
monthly financial reports for October, November and December 2018. Leigh Wallace,
Finance Director, COG, Finance Manager, GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the
financial activity of the Corporation to the Board.
• Financial reports
• Sales Tax revenues
• Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the
amount received, not actually earned, as of the report date. A report on payments made
to vendors for the months of October, November and December is also included.
ATTACHMENTS:
Monthly Financial Reports
Sales Tax History
Disbursement Report
SUBMITTED BY:
Leigh Wallace
Finance Director, COG
Finance Manager, GTEC
Page 14 of 26
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR‐END PROJECTION
BEGINNING FUND BALANCE 14,921,796 14,921,796
Operating Revenue
Sales Tax 7,073,100 19,326 64,590 7,073,100
Interest 190,000 1,934 77,547 190,000
Operating Revenue Total 7,263,100 21,260 142,137 7,263,100
Operating Expenditure ‐
Administrative Support 391,697 32,575 97,846 391,697
Operating Expenditure Total 391,697 32,575 97,846 391,697
TOTAL NET OPERATIONS 6,871,403 (11,315) 44,291 6,871,403
Non‐Operating Revenue
Debt Proceeds 7,200,000 ‐ ‐ 7,200,000
Non‐Operating Revenue Total 7,200,000 ‐ ‐ 7,200,000
Non‐Operating Expenditure
Pecan Center Dr to Airport Rd (FY15)‐ 13,449 (334) ‐
Arterial SE1:Inner Loop/SH130 7,200,000 ‐ ‐ 7,200,000
Rivery TIA Improvements ‐ 1,040 (11,986) ‐
SE Inner Loop Widening ‐ 948,251 948,251 ‐
Rivery‐Extension Williams Dr to NW Blvd (FY16)‐ 5,900 2,211 ‐
FM1460 Widening ‐ 945 60 ‐
Mays St 3,500,000 ‐ ‐ 3,500,000
Available for Projects TBD 1,768,275 ‐ ‐ 1,768,275
Debt Service 3,438,747 ‐ ‐ 3,438,747
Non‐Operating Expenditure Total 15,907,022 969,586 938,202 15,907,022
TOTAL NET NON‐OPERATIONS (8,707,022) (969,586) (938,202) (8,707,022)
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (1,835,619) (980,900) (893,912) (1,835,619)
ENDING FUND BALANCE 13,086,177 13,086,177
RESERVES
Contingency 1,768,275 1,768,275
Reserves Total 1,768,275 1,768,275
AVAILABLE FUND BALANCE 11,317,902 11,317,902
Georgetown Transportation Enhancement Corporation Fund
Year‐End Projection to Approved: Dec FY2019
Page 15 of 26
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR-END PROJECTION
BEGINNING FUND BALANCE 14,921,796 14,921,796
Operating Revenue
Sales Tax 7,073,100 45,264 45,264 7,073,100
Interest 190,000 - 25,005 190,000
Operating Revenue Total 7,263,100 45,264 70,269 7,263,100
Operating Expenditure -
Administrative Support 391,697 32,575 65,151 391,697
Operating Expenditure Total 391,697 32,575 65,151 391,697
TOTAL NET OPERATIONS 6,871,403 12,689 5,118 6,871,403
Non-Operating Revenue
Debt Proceeds 7,200,000 - - 7,200,000
Non-Operating Revenue Total 7,200,000 - - 7,200,000
Non-Operating Expenditure
Pecan Center Dr to Airport Rd (FY15)- 557,071 - -
Arterial SE1:Inner Loop/SH130 7,200,000 - - 7,200,000
Rivery TIA Improvements - 63,064 (11,986) -
Rivery-Extension Williams Dr to NW Blvd (FY16)- 8,300 1,511 -
Mays St 3,500,000 - - 3,500,000
Available for Projects TBD 1,768,275 - - 1,768,275
Debt Service 3,438,747 - - 3,438,747
Non-Operating Expenditure Total 15,907,022 628,436 (10,475) 15,907,022
TOTAL NET NON-OPERATIONS (8,707,022) (628,436) 10,475 (8,707,022)
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (1,835,619) (615,746) 15,593 (1,835,619)
ENDING FUND BALANCE 13,086,177 13,086,177
Column1 Column2 Column3 Column4 Column5
RESERVES
Contingency 1,768,275 1,768,275
Reserved Bond Proceeds - -
Reserves Total 1,768,275 1,768,275
AVAILABLE FUND BALANCE 11,317,902 11,317,902
Georgetown Transportation Enhancement Corporation Fund
Year-End Projection to Approved: Nov FY2019
Page 16 of 26
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR-END PROJECTION
BEGINNING FUND BALANCE 14,921,796 14,921,796 14,921,796
Operating Revenue
Sales Tax 7,073,100 - - 7,073,100
Interest 190,000 25,005 25,005 190,000
Operating Revenue Total 7,263,100 25,005 25,005 7,263,100
Operating Expenditure -
Administrative Support 391,697 32,575 32,575 391,697
Operating Expenditure Total 391,697 32,575 32,575 391,697
TOTAL NET OPERATIONS 6,871,403 (7,570) (7,570) 6,871,403
Non-Operating Revenue
Debt Proceeds 7,200,000 - - 7,200,000
Non-Operating Revenue Total 7,200,000 - - 7,200,000
Non-Operating Expenditure
Southeast Inner Loop 7,200,000 - - 7,200,000
Rivery TIA Improvements - - (11,986) -
Rivery-Extension Williams Dr to NW Blvd (FY1 - 1,511 1,511 -
Mays St 3,500,000 - - 3,500,000
Available for Projects TBD 1,768,275 - - 1,768,275
Debt Service 3,438,747 - - 3,438,747
Non-Operating Expenditure Total 15,907,022 1,511 (10,475) 15,907,022
TOTAL NET NON-OPERATIONS (8,707,022) (1,511) 10,475 (8,707,022)
EXCESS (DEFICIENCY) OF TOTAL REVENUE
OVER TOTAL REQUIREMENTS (1,835,619) (9,081) 2,905 (1,835,619)
ENDING FUND BALANCE 13,086,177 14,924,701 13,086,177
RESERVES
Contingency 1,768,275 1,768,275 1,768,275
Reserved Bond Proceeds - - -
Reserves Total 1,768,275 1,768,275 1,768,275
AVAILABLE FUND BALANCE 11,317,902 13,156,426 11,317,902
Georgetown Transportation Enhancement Corporation Fund
Year-End Projection to Approved: Oct FY2019
Page 17 of 26
Variance % Var.
Month [a]2013-14 2014-15 2015-16 2016-17 2017-18 To FY 17 To FY 17
Oct 367,451 392,374 424,201 458,993 497,912 38,919 8.48%
Nov 398,208 411,566 451,065 500,856 508,257 7,401 1.48%
Dec 538,728 575,095 592,798 642,167 651,759 9,592 1.49%
Jan 357,430 350,778 386,252 440,023 461,162 21,139 4.80%
Feb 347,604 356,428 432,468 422,226 535,188 112,962 26.75%
Mar 457,421 495,804 533,967 549,206 632,448 83,242 15.16%
Apr 424,007 410,683 435,906 469,044 540,144 71,100 15.16%
May 450,289 382,794 481,672 500,753 595,044 94,291 18.83%
Jun 493,224 522,356 571,069 605,936 629,252 23,316 3.85%
Jul 409,739 435,977 478,136 619,557 574,462 (45,095) -7.28%
Aug 392,059 411,552 530,326 491,386 568,616 77,230 15.72%
Sep 477,892 500,805 541,513 575,588 619,457 43,869 7.62%
Total 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$ 6,813,701$
YTD 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$ 6,813,701$ 537,966$ 8.57%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
Georgetown Transportation Enhancement Corporation
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2015-16
2016-17
2017-18
Page 18 of 26
Check Report Summary
For the Month Ending
December 31, 2018
BGE, Inc.945.40
FM 1460 Widening 945.40
Don H Bizzell 350.00
Rivery Extension 350.00
Kasberg, Patrick & Associates, LLP 18,400.00
Rivery Extension 5,200.00
Pecan Center Drive / Airport Road 13,200.00
Longhorn Title Co 948,251.40
SE Inner Loop Widening 948,251.40
M & S Engineering 1,040.00
Rivery TIA Improvements 1,040.00
Shane T White 350.00
Rivery Extension 350.00
Terracon Consultants, Inc.248.75
Pecan Center Drive/Airport Road 248.75
969,585.55 969,585.55
Page 19 of 26
Check Report Summary
For the Month Ending
November 30, 2018
Aaron Concrete Contractors, LP 55,580.70
Rivery TIA Improvements 55,580.70
Kasberg, Patrick & Associates, LLP 23,100.00
Rivery Extension 8,300.00
Pecan Center Drive / Airport Road 14,800.00
Lone Star Appraisals 6,900.00
Rivery TIA Improvements 6,900.00
Patin Construction, LLC.542,271.40
Pecan Center Dr 542,271.40
Terracon Consultants, Inc.583.50
Rivery TIA Improvements 583.50
628,435.60 628,435.60
Page 20 of 26
Check Report Summary
For the Month Ending
October 31, 2018
Foley & Lardner, LLP 1,510.50
Rivery Extension 1,510.50
1,510.50 1,510.50
Page 21 of 26
City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
Cons id eration and p o s s ib le approval of the minutes fro m the GTEC Regular Bo ard Meeting held on
Octo b er 17, 2018. – David Mo rgan – General Manager, GT EC Board
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Emily Ko o ntz fo r David Mo rgan, General Manager
ATTACHMENTS:
Description Type
GTEC Minutes 10.17.18 Backup Material
Page 22 of 26
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 17, 2018
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, October 17, 2018
Board Members Present: Jay Warren – President, John Hesser – Vice-President, Colin
McGahey – Secretary, Rachael Jonrowe
Board Members Absent: Joe Pondrom, Al Hajka, Bob Whetsell
Staff Present: David Morgan, Laurie Brewer, Mike Babin, Leigh Wallace, Wesley Wright,
Travis Baird, Emily Koontz
Others Present: None
Minutes
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting was called to order at 3:30 PM by Warren
B. Introduction of Visitors: No visitors
C. Industry/CAMPO/TxDOT Updates: No updates.
D. June 2018 GTEC Updates -- Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager - Wright gave updates. All updates included in the packet.
Legislative Regular Agenda:
E. Consideration and possible approval of the minutes from the GTEC Special Board
Meeting on June 20, 2018, and the GTEC Regular Board Meeting held May 16, 2018. –
David Morgan – General Manager, GTEC Board.
Motion by Hesser, second by McGahey to approve the minutes as presented –
APPROVED 4-0-3 (Pondrom, Hajka, Whetsell - absent)
Page 23 of 26
F. Presentation of Georgetown Transportation Enhancement Corporation preliminary
monthly financial reports for June, July, August, and September 2018. Note that the
preliminary September financial does not include the sales tax accrual, nor the year-end
PID assessment entry, and unspent multi-year capital project funds will be rolled
forward to FY2019. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
G. Consideration and possible action to approve Task Order KHA-19-001 with Kimley
Horn and Associates, Inc. of Austin, Texas in the amount of $160,375 for design and
services related to the State Highway 29/University Avenue Corridor Improvements –
Wesley Wright, P.E., Systems engineering Director/Michael Hallmark, CIP Wright
presented the item. There is going to be a lot of traffic on that currently undeveloped
corridor. They will have some internal roads connected to the existing commercial
subdivision, but their main drive will be behind HEB’s back entrance. Hired Kimley-
Horn to do an analysis of traffic in the area. The result of that analysis was that the
existing signal at HEB and Jimmy John’s doesn’t create a long enough platoon to move
enough cars through as necessary through the intersection. If the signal is moved east
back to the main drive/HEB’s back drive, that platoon doubles and twice as many cars
can get through. Three directions of traffic see a drastic improvement in traffic. Task
order is to design the signal relocation and to add a raised median to SH29 to effectively
prevent left turn movements out of where the existing signal is currently located and
force the left turn at the signal. This would help reduce blockages. There is a proposed
right turn lane all along the HEB side. Met with TxDOT and HEB. City will work with
HEB on some circulation concerns they have about trucks and customers. TxDOT is in
favor of the project. Morgan explained that this has been an approved GTEC project
from previous decisions because it not only approves traffic flow, but approves tenet
rates with businesses. Jonrowe asked and Wright explained that roll-overs on the north-
bound entryway to I-35 off University Ave is most likely cause by driver error and not
by a default in the engineering of the road. Hesser asked and Wright responded that this
will be a city project and will be GTEC funded.
Motion by McGahey, second by Hesser to approve Task Order KHA-19-001 with
Kimley Horn and Associates, Inc. of Austin, Texas in the amount of $160,375 for design
and services related to the State Highway 29/University Avenue Corridor Improvements
– APPROVED 4-0-3 (Pondrom, Hajka, Whetsell - absent)
H. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s
Texas Codes, Annotated, the item listed below will be discussed in closed session and is
subject to action in the regular session.
Sec. 551.072 Deliberations about Real Property
Rabbit Hill Road Project – Parcels 9 & 10 (Rabbit Hill Road and Commerce) – Travis
Baird, Real Estate Services Coordinator
Page 24 of 26
I. Action from Executive Session - Rabbit Hill Road Project – Parcels 9 & 10 (Rabbit Hill
Road and Commerce)
Motion by McGahey, second by Hesser to recommend authorization of the purchase of
right of way on the terms discussed in Executive Session, across Parcel 9, Rabbit Hill
Road Improvement Project. APPROVED 4-0-3 (Pondrom, Hajka, Whetsell - absent)
Motion by McGahey, second by Hesser to recommend authorization of the purchase of
right of way on the terms discussed in Executive Session, across Parcel 10, Rabbit Hill
Road Improvement Project. APPROVED 4-0-3 (Pondrom, Hajka, Whetsell - absent)
ADJOURNMENT:
MOTION by Warren, second by Hesser to adjourn the meeting. APPROVED 4-0-3 (Pondrom,
Hajka, Whetsell - absent)
Meeting adjourned at 4:15 PM.
Adjournment
Approved: Attest:
_______________________ ________________________
Jay Warren- President Colin McGahey – Secretary
_________________________
Emily Koontz – Board Liaison
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City of Georgetown, Texas
Transportation Enhancement Corp
January 16, 2019
SUBJECT:
EXECUTIVE SESSION
In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes,
Annotated, the item lis ted below will be d is cus s ed in closed s es s io n and is s ubjec t to actio n in the regular
s es s io n.
Sec. 551.072 Deliberations about Real Property
ROW Acquis itio ns , R ivery Turn Lanes, Parc els 5, 6 & 7- Wes ley Wright, S ys . Eng. Dir. & James
Kac helmeyer RE C o o rd inato r
ITEM SUMMARY:
N/A
STAFF RECOMMENDATION:
N/A
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Emily Ko o ntz - Board Liaison
Page 26 of 26