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HomeMy WebLinkAboutAgenda_GTEC_01.17.2018Notice of Meeting for the Georgetown Transportation Enhancement Corp of the City of Georgetown January 17, 2018 at 3:30 PM at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er B Introduction of Vis itors C Ind ustry/C AMP O/TxDOT Updates -- Ed ward G. Polasek, AICP D January 2018 GT EC Up d ates -- Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager. E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for December 2017. Leigh Wallac e, Financ e Direc tor, COG, F inance Manager,GTEC. Legislativ e Regular Agenda F Co nsideration and possible ap p ro val o f the minutes from the No vember 15, 2017 meeting. -- Laura Wilkins - Board Liaison G Co nsideration and possible actio n to approve Tas k Ord er KHA-18-001 with Kimley-Ho rn and As s o ciates , Inc. of Georgetown, Texas, for p ro fes s ional s ervices related to the stud y o f traffic s ignal and driveway ac cess o n S H 29 eas t of IH 35, in the amo unt o f $43,352.81 -- Ed ward G. P o las ek, AICP, Transportatio n Planning Coordinator CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 1 of 33 Page 2 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: Call to Ord er ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 3 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: Intro d uc tion o f Vis ito rs ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 4 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: Indus try/CAMPO/T xDOT Up d ates -- Ed ward G. P o las ek, AICP ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Page 5 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: January 2018 GTEC Updates -- Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ITEM SUMMARY: January 2018 C o ver Sheet Airport Road: Engineering d es ign 100% +: addressing s torm water/water quality, performing environmental investigatio ns fo r c learanc es . R o w d o cs read y with ROW proc urement und erway. WPAP approved . Awaiting final 2 p arcels to b egin letting proc es s . FM 1460 ROW & Utility Relocations: All water/was tewater utility relo cates have been c o mp leted and are in servic e Three Utility c ompanies have s ubmitted invoic es for reimb ursement – Atmos Energy, ONCOR and Semino le Pipeline Northwest Boulevard: Engineering und erway: 60% p lans s ubmitted for review, rec eived the fully exec uted AFA 10-20-17 p lans s ubmitted to TxDOT fo r review. Engineering c ompletio n s ched uled 1-18, Environmental Clearanc e 2-18/ NEPA C learanc e 3-18 Read y to Let 3-18. Rabbit Hill Road Improvements: Task Order award ed by Co uncil August 9, 2016. C P&Y surveying and identifying utility c o nflic ts alo ng ro ute with Final Des ign P lans fo r review early fall o f 2017. ROW to be p roc ured late 2017 early 2018 Rivery Boulevard - TIA Improvements: Engineering 100% c omplete. Slight modific atio n is being mad e to length of ad d ed lane to fit with exis ting features . Modific ations are als o being mad e to Williams’s d r turn lane to eliminate the need fo r ROW at this lo catio n. TCEQ written WPAP ap p ro val is c omplete for Hintz, Williams and Wo lf Ranc h Pkwy turn lanes . Advertising to begin o n Dec emb er 31st 2017. Rivery Boulevard Extension: Plans at 100%. WPAP ap p ro ved. Demo lition c ontrac t fo r struc tures in the R OW to be b id Dec emb er/January. P ro ject letting p ro cess begins firs t q uarter 2018. Offers have been made o n 22 parc els . Clo s ed o n 20 parc els . Enviro nmental as s es s ment complete on 11 p arcels. Condemnation proc eed ings have been reques ted o n 2 p arcels. Aggres s ive efforts c o ntinue to close all outstand ing parc els in F Y 2017. FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Page 6 of 33 Description Type January 18 GTEC Cover Sheet Backup Material Page 7 of 33 Page 8 of 33 Page 9 of 33 Page 10 of 33 Page 11 of 33 Page 12 of 33 Page 13 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r Dec emb er 2017. Leigh Wallace, F inance Direc to r, C OG, Financ e Manager,G T EC . ITEM SUMMARY: The Bylaws o f GTEC (Article V, S ectio n 6.02) req uire the F inance Manager to rep o rt the financ ial ac tivity o f the Corporation to the Bo ard . • Financ ial rep o rts • Sales Tax revenues • Any other relevant financ ial info rmation Sales tax is rec eived two months in arrears; therefo re the revenues reflect only the amo unt received , not actually earned, as o f the rep o rt d ate. A repo rt o n p ayments mad e to vendo rs for the month of Dec emb er is als o includ ed. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r, COG, Financ e Manager, GTEC ATTACHMENTS: Description Type GTEC December Packet Backup Material Page 14 of 33 Meeting Date January 17, 2018 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for December 2017. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. • Financial reports • Sales Tax revenues • Any other relevant financial information Sales tax is received two months in arrears; therefore the revenues reflect only the amount received, not actually earned, as of the report date. A report on payments made to vendors for the month of December is also included. ATTACHMENTS: Monthly Financial Report Sales Tax History Disbursement Report SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 15 of 33   APPROVED BUDGET  CURRENT PERIOD   YEAR YO DATE  (W/ENCUMB)  YEAR‐END PROJECTION  BEGINNING FUND BALANCE 9,788,621                           9,788,621                            Operating Revenue Sales Tax 6,575,000                           473,964                              518,965                                6,575,000                            PID Assessments 553,201                                ‐                                       ‐                                        553,201                                Interest 127,000                                ‐                                      42,908                                  127,000                                Operating Revenue Total 7,255,201                           473,964                             561,874                               7,255,201                            Operating Expenditure ‐                                        Administrative Support 364,814                                ‐                                      60,552                                  364,814                                Operating Expenditure Total 364,814                               ‐                                      60,552                                  364,814                               TOTAL NET OPERATIONS 6,890,387                           473,964                             501,322                               6,890,387                            Non‐Operating Expenditure Pecan Center Dr to Airport Rd (FY15)‐                                        ‐                                      195,573                                 ‐                                        Rivery TIA Improvements ‐                                       834                                     872                                        ‐                                        Rivery‐Extension Williams Dr to NW Blvd (FY16)‐                                       177                                     22,297                                   ‐                                        SH 29 to RM 2243 SW Bypass ‐                                       1,298                                  204,738                                 ‐                                        FM1460 Widening ‐                                        ‐                                      121                                        ‐                                        Mays St ‐                                       6,845                                  245,639                                 ‐                                        Tamiro Improvements 410,000                                ‐                                       ‐                                        410,000                                Available for Projects TBD 1,643,750                            ‐                                       ‐                                        1,643,750                            Debt Service 3,330,135                            ‐                                       ‐                                        3,330,135                            Non‐Operating Expenditure Total 5,383,885                           9,154                                  669,241                               5,383,885                            TOTAL NET NON‐OPERATIONS (5,383,885)                          (9,154)                                (669,241)                              (5,383,885)                           EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL  REQUIREMENTS 1,506,502                            464,810                                (167,919)                               1,506,502                             ENDING FUND BALANCE 11,295,123                         11,295,123                          RESERVES Contingency 1,643,750                           1,643,750                            Reserved Bond Proceeds 4,150,000                           4,150,000                            Reserves Total 5,793,750                           5,793,750                            AVAILABLE FUND BALANCE 5,501,373                           5,501,373                            Georgetown Transportation Enhancement Corporation Fund Year End Projection to Approved as of December 2017 Page 16 of 33 Variance % Var. Month [a] 2013-14 2014-15 2015-16 2016-17 2017-18 To FY 17 To FY 17 Oct 367,451 392,374 424,201 458,993 497,912 38,919 8.48% Nov 398,208 411,566 451,065 500,856 Dec 538,728 575,095 592,798 642,167 Jan 357,430 350,778 386,252 440,023 Feb 347,604 356,428 432,468 422,226 Mar 457,421 495,804 533,967 549,206 Apr 424,007 410,683 435,906 469,044 May 450,289 382,794 481,672 500,753 Jun 493,224 522,356 571,069 605,936 Jul 409,739 435,977 478,136 619,557 Aug 392,059 411,552 530,326 491,386 Sep 477,892 500,805 541,513 575,588 Total 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$ 497,912$ 38,919$ YTD 367,451$ 392,374$ 424,201$ 458,993$ 497,912$ 38,919$ 8.48%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. Georgetown Transportation Enhancement Corporation $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax  3 Year  Trend 2015‐16 2016‐17 2017‐18 Page 17 of 33 Check Report Summary For the Month Ending December 31, 2017 Atrium Real Estate Services 5,800.00         Rivery Ext 5,800.00           Kasberg, Patrick 550.00            Rivery Ext 550.00              Longhorn Title Co 195,555.25    Pecan Center Dr 195,555.25      Terracon Consultants, Inc 2,897.50         Rivery Ext 2,897.50           204,802.75   204,802.75      Page 18 of 33 1/05/2018 5:51 PM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE:12/01/2017 THRU 12/31/2017 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 11050 ATRIUM REAL ESTATE SERVICES, I I-GOV-17-38-01.WBM DK - appraisal - rivery R 12/08/2017 237690 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTAPPRAISAL-RIVERY EXT 5,800.00 5,800.00 15381 LONGHORN TITLE CO I-17054884 LONGHORN TITLE CO R 12/08/2017 237691 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. LONGHORN TITLE CO 195,555.25 195,555.25 10190 TERRACON CONSULTANTS, INC. I-T973685 TCI 16-006 R 12/22/2017 238019 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTTCI 16-006 2,897.50 2,897.50 10090 KASBERG, PATRICK & I-14-130-032 NA KPA 15-001 1ST AMEND E 12/08/2017 999999 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKPA 15-001 1ST AMEND 550.00 550.00 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 3 204,252.75 0.00 204,252.75 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 550.00 0.00 550.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 9,247.50 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 195,555.25 *** FUND TOTAL *** 204,802.75 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 4 204,802.75 0.00 204,802.75 BANK: JPM TOTALS: 8 204,802.75 0.00 204,802.75 REPORT TOTALS: 8 204,802.75 0.00 204,802.75 Page 19 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: Cons id eration and p o s s ib le approval of the minutes fro m the Novemb er 15, 2017 meeting. -- Laura Wilkins - Board Liaiso n ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Laura Wilkins - Board Liaison ATTACHMENTS: Description Type GTEC Minutes from 11-15-2017 Backup Material Page 20 of 33 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 15, 2017 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, November 15, 2017 Board Members Present: Jay Warren – President, John Hesser – Vice President, Joe Pondrom – Secretary, , Leo Wood, Board Members Absent: Al Hajka, Colin McGahey, Rachael Jonrowe Staff Present: David Morgan, Jim Briggs, Wes Wright, Octavio Garza, Ed Polasek, Travis Baird, Laura Wilkins, Laurie Brewer, Paul Diaz, Michaela Dollar, Elaine Wilson Others Present: Valentina Oliveri – SWU Student Minutes Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order Warren called the meeting to order at 3:30 PM The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors Valentina Oliveri - Junior at Southwestern University C Industry/CAMPO/TXDOT Updates - Polasek gave update 11-13-17 policy board approved a new project selection criteria - going out for a call for projects in January. We have November and December to get ready for it. We will be looking for eligible projects to submit. Pondrom – Leander road status? Realigning on north bound frontage of IH-35. 183 Corridor Study to 183 A – Georgetown portion is complete - City of Leander has changed their design and their preferred assignment. No that project is not going through the public meeting process yet. Public meeting will be after the first of the year - D November 2017 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright gave updates. Minor issues on 1460 - but moving forward - open next year this time. Mays is complete. NW Blvd – moving forward - not much else for GTEC on this the rest covered by Transportation bond funds (GTAB Projects) Rabbit Hill – ROW appraisals to begin after the first of the year. Page 21 of 33 E Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for October 2017. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. Elaine Wilson gave report in Leigh Wallace’s absence. Legislative Regular Agenda F Consideration and possible action to approve minutes from the regular GTEC Board meeting held August 16, 2017. – David Morgan, City Manager, COG; General Manager – GTEC - Motion by Wood, second by Pondrom to approve minutes as presented. APPROVED 4-0 (Jonrowe, Hajka, McGahey absent) Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Went into Executive Session at 3:38 PM G Section 551.072 – Deliberation Regarding Real Property Real Estate- Parcel 5, Airport Road Project (NEC Airport Rd. and Aviation Dr.), Approval of Appraisal and Initial Offer-Travis Baird, Real Estate Services Coordinator. Return to Regular Session at 3:45 PM Motion from Executive Session: Motion by Pondrom, second by Hesser Under Section 551.072 – Deliberation Regarding Real Property - regarding Real Estate, Parcel 5, Airport Road, northeast corner of Airport Road and Aviation Drive, move approval of appraisal and initial offer as presented by Mr. Baird. APPROVED 4-0 (Jonrowe, Hajka, McGahey absent) ADJOURNMENT Motion by Hesser, second by Wood to adjourn the meeting. APPROVED 4-0 (Jonrowe, Hajka, McGahey absent) Meeting adjourned at 3:48 PM Ms. Oliveri returned after Executive Session and talked with the Board once the meeting adjourned. Page 22 of 33 City of Georgetown, Texas Transportation Enhancement Corp January 17, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve Tas k Order KHA-18-001 with Kimley-Horn and Assoc iates , Inc . o f Georgeto wn, Texas , fo r professional s ervic es related to the s tud y of traffic s ignal and d riveway acc es s on SH 29 eas t o f IH 35, in the amo unt of $43,352.81 -- Edward G. Polas ek, AICP, Trans p o rtatio n Planning Coo rd inato r ITEM SUMMARY: The Texas Department of Trans p o rtatio n will no t have funding fo r the d es ign o f Mobility 35 intersec tion imp ro vements at S H 29 until F Y 2019, with antic ipated c o nstruc tion in FY 2021. The City o f G eo rgeto wn c urrently has a d evelo p ment proposal fo r the s o utheas t corner of SH 29 and IH 35 intersec tion. T he Wo lf Cro s s ing develo pment will req uire imp ro vements to inters ec tions on SH 29 and p o s s ib le reloc atio n o f the HEB traffic s ignal. In o rd er to advanc e improvements and remain cons is tent future Mo b ility 35 inters ec tion improvements and HEB parc el redevelo p ment, the City and GTEC Board are being as ked to c o nduct a s tud y to d evelo p rec o mmendatio ns regarding the traffic c o ntro l alternatives that b enefit mo b ility while imp ro ving acc es s to exis ting and future develo pment Eas t of IH-35. Kimley Ho rn has c o mp leted multip le traffic s tudies , intersec tion analysis and des ign p ro jects for the City and completing the c o nc ep tual layo uts c alled fo r this tasks order are will within the capabilities and expertis e of the firm. Staff rec o mmend s approval of the proposed Tas k Ord er. Develo p ment pro p o s als are mo ving fo rward aggres s ively and s taff is ho p ing to design alternatives that may b e approved thro ugh T xDOT to help coordinate ac c es s and traffic improvements in the area. FINANCIAL IMPACT: The cost of the traffic s tudy is $43,352.81, and availab le in GTEC ro ll-o ver moneys fo r the SH 29 inters ectio n improvements . SUBMITTED BY: Edward G. Polas ek, AICP ATTACHMENTS: Description Type Draft Tas k Order Cover Memo Page 23 of 33 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 3 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kimley-Horn and Associates, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated November 21, 2016 ("Agreement"), Owner and Engineer agree as follows: 1.Specific Project Data A.Title: Traffic Study for SH 29 at HEB Driveway B.Description: Study of traffic operations as the intersection of HEB driveway traffic signal on SH 29 just ease of IH-35. Conceptual layout of possible median and signal locations. C. City of Georgetown Project Number: 5RJ D. City of Georgetown General Ledger Account No.: 400-9-0980-90-059 E. City of Georgetown Purchase Order No.: __________________________________________ F. Master Services Agreement, Contract Number: 2017-743-MSA 2.Services of Engineer See Exhibit B – Scope of Services 3.Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: See Exhibit C – Services to be Provided By The City 4.Times for Rendering Services See Exhibit E – Project Schedule Task Order No. KHA-18-001, consisting of _10__ pages. Page 24 of 33 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 3 5.Payments to Engineer A.Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Study and Report Lump Sum See Attached Fee Schedule $ 43,077.71 Mileage $0.56 per mile $ 268.80 Additional Services Standard Hourly Rates B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6.Consultants:None 7.Other Modifications to Agreement: 8.Attachments: Exhibit A – Location Map Exhibit B – Scope of Services Exhibit C – Services to Be Provided By The City Exhibit D –Man Hours and Fees Exhibit E – Project Schedule 9.Documents Incorporated By Reference:The Agreement effective November 21, 2016. Page 25 of 33 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 3 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 2018. OWNER: ENGINEER: By: By: Name:Laurie Brewer Name:Scott R. Arnold Title:Assistant City Manager Title:Assistant Secretary Date:____________________ Engineer License or Firm’s Certificate No.F-928 State of:Texas Date January 3, 2018 APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM “P” APPROVED AS TO FORM VERIFIED: _________________________________________ Deborah Knutson, CPPB Senior Buyer DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name:Ed Polasek Name:Brian Van De Walle, P.E., PTOE Title:Transportation Planning Coordinator Title:Associate Address: 300-1 Industrial Ave. Georgetown, TX 78626 Address: 10814 Jollyville Rd. Campus 4, Suite 300 Austin, TX 78759 E-Mail Address: Ed.Polasek@georgetown.org E-Mail Address: Brian.vandewalle@kimley-horn.com Phone: 512-930-2544 Phone: 512-418-1771 Fax:512-930-3559 Fax:512-418-1791 Page 26 of 33 Exhibit A January 3, 2018 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 Exhibit A – Location Map Traffic Study for SH 29 at HEB Driveway Page 27 of 33 December 21, 2017 kimley-horn.com 10814 Jollyville Road, Avallon IV, Suite 300, Austin, TX 78759 512 418 1771 EXHIBIT B Scope of Services Traffic Study for SH 29 at HEB Driveway SCOPE OF WORK OVERVIEW This project will provide an alternatives analysis for traffic operations on SH 29 between IH 35 and Scenic Drive in Georgetown, Texas. It will study the impacts of moving the HEB traffic signal to the east HEB driveway and the potential for implementing access management through the construction of a raised median. Traffic volumes from the Wolff Crossing Traffic Impact Analysis will be used to study baseline conditions. Future conditions (Year 2030) will be analyzed to determine the impacts of proposed TxDOT plans to widen the SH 29 bridge as part of the Mobility 35 plan. Three alternatives are to be studied, as listed below: l Existing configuration l Relocation of the HEB traffic signal, and l Adding a raised median between IH 35 and the HEB east driveway. TASK 1.0 PROJECT ADMINISTRATION Kimley-Horn and Associates, Inc. (K-H) will perform typical project management duties to meet the schedule discussed in subsequent sections. Project management duties will include coordination and communication with the Client and accounting activities related to the performance of the study. TASK 2. DATA COLLECTION 2.1 Bridge / Intersection Data – K-H will collect existing lane geometries, traffic control, and speed limits within the study area. 2.2 Turning Movement Data – K-H will obtain projected traffic volume data from the Wolff Crossing TIA and use that information to develop weekday peak period turning movement projections for analysis. 2.3 Daily Traffic Volumes – K-H will obtain 24-hour traffic data for the years 2015 and 2030 from the CAMPO travel demand models. 2.4 Signal Timing Plans –K-H will obtain existing signal timing plans from TxDOT. 2.5 Future Bridge – K-H will obtain the future bridge cross section and lane geometries from the latest published Mobility 35 implementation plan. Page 28 of 33 Exhibit B January 3, 2018 Page 2 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 TASK 3. SYNCHRO MODEL ANALYSIS K-H will develop Synchro models for the three alternatives to determine operating Levels of Service and delays during the weekday morning and afternoon peak hours. The scenarios will include analysis of existing (Year 2017) and future (Year 2030) traffic projections. Future year traffic will be calculated using a 3% annual growth rate. TASK 4. CONCEPTUAL LAYOUT OF MEDIAN AND TRAFFIC SIGNALS K-H will use the survey and schematic design files provided by the City to develop a base map of existing roadway conditions. K-H will conduct field reconnaissance to determine existing lane widths, traffic control, speed limit, etc. K-H will develop a conceptual layout of a median island along SH 29 from the IH 35 northbound frontage road to approximately 500 feet east of the easternmost driveway into the HEB grocery store. This layout will include the relocation of the existing HEB traffic signal to the eastern driveway. The median will be continuous across the western HEB driveway, creating right-in / right-out driveways on the north and south side of SH 29. TASK 5. TECHNICAL MEMORANDUM K-H will prepare a technical memorandum detailing the results of the study and describing recommendations. Draft copies of the memorandum will be provided to the City for review in PDF format. Within five (5) business days of receiving review comments, K-H will finalize the technical memorandum and provide four (4) copies to the City. All reports will be signed and sealed by an engineer licensed to practice in the State of Texas. TASK 6. MEETINGS K-H will prepare for and attend project meetings with the City as required. For the purpose of this proposal, it is assumed that up to five (5) such meetings will be held. K-H’s involvement in any additional meetings will be billed on an hourly basis in accordance with the attached rate schedule. Page 29 of 33 Exhibit B January 3, 2018 Page 3 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following: l Analyses of additional intersections; l Analysis of additional alternatives or study years; l Surveying or SUE Surveying l PS&E services including, but not limited to, roadway design, signal design, and pavement design; l Cost estimating; l Additional analyses or major re-works required as a result of City comments that are inconsistent with K-H’s original direction from the City. Page 30 of 33 Exhibit C January 3, 2018 kimley-horn.com 10814 Jollyville Road, Building IV, Suite 300, Austin, TX 78759 512 418 1771 EXHIBIT C Services To Be Performed By The City Traffic Study for SH 29 at HEB Driveway SCOPE OF WORK OVERVIEW Kimley-Horn and Associates, Inc. (K-H) will conduct operational analyses to develop recommendations regarding traffic control alternatives along SH 29 from IH 35 to Scenic Brook in Georgetown, Texas. SERVICES TO BE PROVIDED BY THE CITY A.Provide a project coordinator to work with Kimley-Horn and Associates, Inc. (KHA) during the development of the project. B.Provide traffic projections for the study area from the Wolf Crossing Traffic Impact Analysis. C. Coordinate meetings with local stakeholders and TxDOT. D. Provide timely review of submittals. E.Obtain Microstation survey and schematic design files that TxDOT developed for the Mobility 35 project on SH 29 and provide them to K- H. Page 31 of 33 HE B S i g n a l o n S H 2 9 Fe e Se n i o r Pr o j e c t En g i n e e r Pr o j Cl e r i c a l To t a l Di r e c t Ty p e DE S C R I P T I O N O F W O R K T A S K En g r En g i n e e r i n T r a i n i n g Ac c t Ad m i n La b o r La b o r Mi l e a g e To t a l $2 4 7 . 7 6 $1 5 5 . 0 0 $1 2 5 . 0 0 $1 0 1 . 1 2 $7 5 . 8 4 Ho u r s Co s t Co s t a Pr o j e c t S e t u p 1. 0 1. 0 1. 0 3. 0 $4 2 4 . 7 2 $4 2 4 . 7 2 b Mo n t h l y R e p o r t i n g / I n v o i c i n g 2. 0 2. 0 4. 0 $6 9 7 . 7 6 $6 9 7 . 7 6 3. 0 3. 0 1. 0 7. 0 $1 , 1 2 2 . 4 8 $1 , 1 2 2 . 4 8 a Br i d g e / I n t e r s e c t i o n D a t a 3. 0 3. 0 $3 7 5 . 0 0 $3 3 . 6 0 $4 0 8 . 6 0 b Tu r n i n g M o v e m e n t D a t a 1. 0 1. 0 $1 5 5 . 0 0 $1 5 5 . 0 0 c Da i l y T r a f f i c V o l u m e s 1. 0 5. 0 6. 0 $1 , 0 2 2 . 7 6 $1 , 0 2 2 . 7 6 d Si g n a l T i m i n g P l a n s 2. 0 2. 0 $3 1 0 . 0 0 $3 1 0 . 0 0 e Fu t u r e B r i d g e 1. 5 1. 5 $3 7 1 . 6 3 $3 7 1 . 6 3 2. 5 8. 0 3. 0 13 . 5 $2 , 2 3 4 . 3 9 $3 3 . 6 0 $2 , 2 6 7 . 9 9 a 8. 0 16 . 0 32 . 0 56 . 0 $8 , 4 6 2 . 0 4 $8 , 4 6 2 . 0 4 b 8. 0 16 . 0 32 . 0 56 . 0 $8 , 4 6 2 . 0 4 $8 , 4 6 2 . 0 4 16 . 0 32 . 0 64 . 0 11 2 . 0 $1 6 , 9 2 4 . 0 9 $1 6 , 9 2 4 . 0 9 a 2. 0 2. 0 4. 0 $7 4 5 . 5 1 $3 3 . 6 0 $7 7 9 . 1 1 b 2. 0 2. 0 4. 0 $5 6 0 . 0 0 $3 3 . 6 0 $5 9 3 . 6 0 c 2. 0 8. 0 40 . 0 50 . 0 $6 , 7 3 5 . 5 1 $6 , 7 3 5 . 5 1 4. 0 10 . 0 44 . 0 58 . 0 $8 , 0 4 1 . 0 2 $6 7 . 2 0 $8 , 1 0 8 . 2 2 a 3. 0 12 . 0 8. 0 23 . 0 $3 , 6 0 3 . 2 7 $3 , 6 0 8 . 6 7 b 1. 0 2. 0 2. 0 4. 0 9. 0 $1 , 1 1 1 . 1 3 $1 , 1 1 2 . 0 3 4. 0 14 . 0 10 . 0 4. 0 32 . 0 $4 , 7 1 4 . 4 0 $4 , 7 2 0 . 7 0 a 6. 0 6. 0 16 . 0 28 . 0 $4 , 4 1 6 . 5 3 $6 7 . 2 0 $4 , 4 8 3 . 7 3 b 9. 0 9. 0 16 . 0 34 . 0 $5 , 6 2 4 . 8 0 $1 0 0 . 8 0 $5 , 7 2 5 . 6 0 15 . 0 15 . 0 32 . 0 62 . 0 $1 0 , 0 4 1 . 3 3 $1 6 8 . 0 0 $1 0 , 2 0 9 . 3 3 44 . 5 79 . 0 15 3 . 0 3. 0 5. 0 28 4 . 5 $4 3 , 0 7 7 . 7 1 $2 6 8 . 8 0 $4 3 , 3 5 2 . 8 1 Lu m p Su m IV C o n c e p t u a l L a y o u t 20 1 7 M o d e l s ( A M & P M - 3 A l t e r n a t i v e s ) 20 3 0 M o d e l s ( A M & P M , - 3 A l t e r n a t i v e s ) Fi n a l M e m o La y o u t Lu m p Su m Lu m p Su m VI P r e p F o r a n d A t t e n d M e e t i n g s Fi e l d R e c o n II I S y n c h r o M o d e l A n a l y s i s Dr a f t M e m o Lu m p Su m E X H I B I T D Ma n H o u r s a n d F e e E s t i m a t e Su b t o t a l Su b t o t a l Tr a f f i c O p e r a t i o n s A n a l y s i s f o r : Lu m p Su m Lu m p Su m II . D a t a C o l l e c t i o n I. P R O J E C T M A N A G E M E N T FE E T O T A L S Su b t o t a l Su b t o t a l Su b t o t a l Ci t y S t a f f ( 2 ) St a k e h o l d e r s ( 3 ) HO U R S T O T A L S Ob t a i n S u r v e y a n d D e s i g n D a t a f r o m C i t y V. T e c h n i c a l M e m o r a n d u m Su b t o t a l Pa g e 1 o f 1 1/ 3 / 2 0 1 8 Ex h i b i t D - M a n H o u r s a n d F e e E s t i m a t e Ki m l e y - H o r n a n d A s s o c i a t e s , I n c . Page 32 of 33 28 - 2 5- 9 12 - 1 6 1 9 - 2 3 2 6 - 2 8 5- 9 1 2 - 1 6 Pr o j e c t T i m e l i n e 6. 5 we e k s 1. P r o j e c t K i c k o f f 1 da y 2. D a t a C o l l e c t i o n 7 d a y s Br i d g e D a t a 1 d a y Tu r n i n g M o v e m e n t D a t a 1 d a y Da i l y T r a f f i c V o l u m e s 1 d a y Si g n a l T i m i n g P l a n s 7 d a y s Fu t u r e B r i d g e 1 da y 3. S y n c h r o M o d e l A n a l y s i s 7 d a y s 20 1 7 M o d e l ( A M / P M , - 3 A l t e r n a t i v e s ) 7 d a y s 20 3 0 M o d e l s ( A M / P M - 3 A l t e r n a t i v e s ) 7 da y s 4. C o n c e p t u a l L a y o u t o f M e d i a n a n d S i g n a l s 14 da y s Ob t a i n S u r v e y a n d D e s i g n F i l e s F r o m t h e C i t y 7 da y s Co n c e p t u a l L a y o u t 14 da y s 10 da y s Dr a f t M e m o 7 da y s Ci t y R e v i e w 2 da y s Fi n a l M e m o 1 da y s 10 da y s Ci t y S t a f f 7 da y s Me e t W i t h S t a k e h o l d e r s / T x D O T 3 da y s LE G E N D : Pr o j e c t M i l e s t o n e Wo r k B y O t h e r s Wo r k P r o g r e s s Ta s k P r o g r e s s Ja n - F e b Ma r Ex h i b i t E GE O R G E T O W N T R A F F I C S I G N A L S Y N C H R O N I Z A T I O N P R O J E C T Tr a f f i c O p e r a t i o n s A n a l y s i s f o r : H E B S i g n a l o n S H 2 9 20 1 8 Ta s k Du r a t i o n 1- 2 6. T e c h n i c a l M e m o 5. T e c h n i c a l M e m o Pa g e 1 o f 1 1/ 3 / 2 0 1 8 Ex h i b i t E - S c h e d u l e Ki m l e y - H o r n a n d A s s o c i a t e s , I n c . Page 33 of 33