HomeMy WebLinkAboutAgenda_GTEC_01.20.2016Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Governing Body
of the City of Georgetown
January 20, 2016 at 3:30 PM
at the GMC Building, 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports
for November 2015 and December 2015. - Laurie Brewer, Assistant City Manager, COG, Interim
Finance Manager GTEC.
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
November 18, 2015. David Morgan, General Manager - GTEC
G Discussion and possible action regarding amending the 2015/16 GTEC Budget for projects with
remaining funding and approval from 2014/15. Laurie Brewer, Assistant City Manager, COG,
Interim Finance Manager, GTEC
H Consideration and possible action to approve the payment of relocation benefits to Texas Office
Products Supply, former tenant of 4300 S. IH-35, Ltd., estimated at $59,023.25, searching
expenses up to $2,500, business re-establishment benefits not to exceed $25,000 and any
additional actual moving expenses, in accordance with the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (the "Uniform Act"), in connection with the
Page 1 of 46
Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim
Briggs, General Manager of Utilities
I Executive Session: Deliberation Regarding Real Property - Sec. 551.072
(1) Consideration and possible action to approve the appraised value for the acquisition of 1.453
acres of real property in fee simple for right of way and 0.63 acres of permanent utility easement
to be acquired from Georgetown Independent School District in connection with the Rivery Blvd.
Extension Project and to authorize an initial offer to be extended to the landowner based thereon. –
Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of Utilities
(2) Consideration and possible action to approve the purchase of real property and/or easements,
the payment of relocation benefits, and the subsequent payment of actual moving expenses in
compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, in connection with the Rivery Blvd. Extension Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, Jim Briggs, General Manager of Utilities
a) Parcel 4, Castleberry, 305 Shannon Ln
b) Parcel 19, Rose, 1525 Park Ln
c) Parcel 20, Chapman, 1523 Park Ln
(3) Deliberation concerning the acquisition of real property located at 307 Shannon Ln (Parcel 2)
from Leslie David Romo and Sue Lynn Cole Romo in connection with the Rivery Blvd. Extension
Project – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager
of Utilities
J Action from Executive Session
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2016, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 2 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation
Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM
Snead Drive – Project 5QZ
GTEC Project Update & Status Report
GTAB Projects
2nd Street (Austin Avenue to College Street)
Austin Avenue Bridge Evaluation and Repairs
CDBG Sidewalk Improvements
- MLK/3rd St (Scenic Dr. to Austin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Jim Hogg Drive/Road at Williams Drive
Southwest Bypass Project (Leander Road to I 35)
Transportation Services Operations – CIP Maintenance
2015 Road Bond Program
Southwest Bypass (Leander Dr./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch Parkway
Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTEC Project Reports Backup Material
GTEC Status Report Backup Material
GTAB Project Reports Backup Material
2015 Road Bond Program Backup Material
Page 3 of 46
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights‐of‐Way Acquisition and Utility Relocation
January 2016
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley
Drive to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for
construction.
Project Managers Ed Polasek, AICP, and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
One (1) remaining parcel – pending closing
documents.
Section: North South
Acquired: 35 8
Pending: 1 ‐
Condemnation: 0 ‐
Total: 36 8
Utility Relocations Ongoing
Construction Contractor has begun working on the project; contract time is beginning to
accrue.
Other Issues Engineer preparing Change Orders for construction contract.
Page 4 of 46
Mays Street Extension
(Teravista Parkway in Round Rock to the intersection with Westinghouse Road)
Project No. 5RI TIP No. CK
January 2016
Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection
with Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse
Road and Rabbit Hill Road will also be included in the schematic for additional
turning lanes to/from Westinghouse Road. Preliminary layouts for future signals
and roadway illumination will also be included. The project length along the
anticipated alignment is approximately 1.2 miles.
Purpose To develop final PS&E and complete construction of the project.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineer has submitted 95% plans for review.
Environmental/
Archeological
TBD
Rights of Way Engineer has submitted all ROW documents; acquisition has begun with the
property owners south of Westinghouse Road.
Utility Relocations TBD
Construction Project will be bid as ROW is acquired. Project will take 12 months to complete
(tentatively set for Spring 2017)
Other Issues Interlocal Agreement (ILA) with Round Rock is pending final legal review.
Page 5 of 46
NB Frontage Road
(SS 158 to Lakeway Drive)
Project No. 5QX TIP No. AF
January 2016
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive
to Northwest Boulevard Bridge of a proposed NB FR which would ultimately
extend to Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by
providing a NB alternate, interim route to FM 971 and Georgetown High School.
This project is the only remaining portion of IH 35 in Central Texas without a
frontage road existing, under construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Page 6 of 46
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
January 2016
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Rivery Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Engineer has developed alternatives for stormwater outfall.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way ROW Documents are being finalized. Part of the ROW for this project is being
required to complete the Rivery Boulevard Extension project.
Utility Relocations TBD
Construction Tentatively scheduled to begin mid‐FY 2019.
Other Issues Paper work has been submitted to TxDOT to create an AFA for design and
environmental reviews of the bridge over I 35.
Page 7 of 46
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
January 2016
Project
Description
Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Northwest Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Environmental/
Archeology
Complete
Rights of Way Engineer is completing appraisals on remaining 7
parcels.
Offers have been made to the 15 parcel owners from
Park Lane southward to Williams Drive. We have
verbal acceptance on 6 parcels; paperwork is pending.
Total Parcels: 22
Appraised: 15
Offers: 14
Acquired: 0
Pending: 0
Condemnation: 0
Utility Relocations TBD
Construction Tentatively scheduled to begin mid‐FY 2018.
Other Issues TBD
Page 8 of 46
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. BM
January 2016
Unchanged
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Easement has been acquired for water quality pond.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Construction on‐going for the installation of the sewer line.
Water line extension across Snead Dr. is completed.
Other Issues None
Page 9 of 46
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Engineer is developing alternatives for storm
water outfall.
Construction tentatively scheduled to begin mid-FY
2019.
In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Contractor has begun working on the project;
contract time is beginning to accrue.
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
Remaining parcel – pending closing
documents.
Under
Construction
11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer is coordinating design with the design for
Northwest Boulevard in
moving towards construction PS&E for both
projects to minimize overlap work
between these two projects.
Engineer is completing appraisals on
remaining 7 parcels.
Offers have been made to the 15 parcel owners
from Park Lane southward to Williams Drive. We
have verbal acceptance on 6 parcels;
paperwork is pending.
Construction tentatively scheduled to begin mid FY
2018.
On Schedule
Snead Drive 5QZ Construction on‐going for the installation of the
sewer line.
Water line extension across Snead Dr. is
completed.
Under
Construction
On Schedule
825,100 87,000 738,100 825,100 87,000 738,100
GTEC PROJECT UPDATE AND STATUS REPORT
January 2016
Project to Date Current Year Budget (13/14)
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2015\GTEC - Project Status - 2015-12.xlsx Page 1 of 3 1/14/2016Page 10 of 46
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
January 2016
Project to Date Current Year Budget (13/14)
Mays Street Extension 5RI Engineer has submitted 95% plans for review.
Engineer has submitted all ROW documents;
acquisition has begun with the property
owners south of Westinghouse Road.
Project will be bid as ROW is acquired. Project
will take 12 months to complete (tentatively set
for Spring 2017).
Interlocal Agreement (ILA) with Round Rock is
pending final legal review.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2015\GTEC - Project Status - 2015-12.xlsx Page 2 of 3 1/14/2016Page 11 of 46
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
January 2016
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2015\GTEC - Project Status - 2015-12.xlsx Page 3 of 3 1/14/2016Page 12 of 46
2nd Street
Austin Avenue to College Street
Project No. 1BU TIP None
January 2016
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of 2nd Street from Austin Avenue to College Street.
Purpose To provide a safer roadway between Austin Avenue and College Street serving the
citizens of the north portion of “Old Town” and VFW baseball fields. The proposed
project provides improved sidewalk for pedestrian activities along the roadway.
Project Manager Mark Miller and Joel Weaver
Engineer KPA, LP
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Water Improvements have been installed, tested and tied in.
Subgrade and base work is being installed from College Street to Myrtle Street.
Construction Staff is extremely happy with the schedule at this time. Final concrete items are
being completed this month along with base preparation. Paving is expected by
the end of January.
Other Issues None
Page 13 of 46
Austin Avenue Improvement Project
(North and South San Gabriel Bridges)
Project No. TBD TIP Project No. N/A
January 2016
Project
Description
Develop 30% plans for the improvement of the North and South San Gabriel River
Bridges as the Northern Gateway into the City’s Downtown District. The project
involves several phases and requires participation and support from various
stakeholders– interested citizens, residents, community businesses, engineering and
landscaping professionals, Parks Department, Transportation Services Department and
City Council.
Schedule Phase Activity Completion
1 Forensic testing to determine the extent of failure December 2015
2 Public involvement and alternative analyses, evaluating 4
alternatives for feasibility and costs, etc. June 2016
3 Develop geometric layouts and preliminary construction
estimates for two alternatives July 2016
4 Selection of alignment by Council December 2016
5 Develop schematic and 30% plans. March 2017
Proj. Mgrs Ed Polasek, AICP; Bill Dryden, P.E.; Nat Waggoner, PMP®
Engineer Aguirre & Fields, LP
Element Status/Issues
Design Engineer is completing the report on the forensic testing of the existing
bridges. City Council will receive a project update via workshop 1/12/2016
and consider Task Order approval as a consent item 1/12/2016 during a
regular City Council meeting.
Surveying TBD
Environmental TBD
Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to
N. of 2nd.
Utility Relocations TBD (future)
Construction TBD
Other Issues Project schedule will shift due to TxDOT delivery of the AFA.
Page 14 of 46
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
January 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin
Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Engineer has completed the PS&E.
Environmental/
Archeological
Complete
Rights of Way N/A
Utility Relocations N/A
Construction Bid opening for January 25, 2016
Other Issues None.
Page 15 of 46
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
January 2016
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Design is 95% plans; Engineer is completing the Bidding and Contract
Documents.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction TBD
Other Issues Project has been submitted to TxDOT for coordination.
Project has been submitted for T.A.S./TDLR compliance review.
The original design firm Baker‐Aicklen has closed its doors.
Council has approved a Multiple Use Agreement with TxDOT to install new
sidewalk within TxDOT ROW; paperwork has been submitted; process will
require approximately 2½ months for TxDOT to complete.
City has engaged the firm of Steger Bizzell to complete Construction
Documents and to provide Construction Administration services.
Engineer is addressing some TCEQ‐raised issues regarding water quality.
Page 16 of 46
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
January 2016
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding
Agreement for plans review and construction administration.
Page 17 of 46
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
January 2016
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of FM 1460. Project will include review and update
to existing Schematic, Right‐of‐Way Map and Environmental Document and
completion of the PS&E for the remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW,
effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT
letting not later than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way 1 Remaining parcel of original 36 – pending closing documents.
Utility Relocations Ongoing
Construction Contractor has begun work on the project; TxDOT has begun charging time to
the contractor.
Other Issues Engineer preparing Change Orders for construction contract.
Page 18 of 46
Jim Hogg Drive/Road at Williams Drive
Intersection and Signalization Improvements
Project No. 1DE TIP No. None
January 2106
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation
of a traffic signal.
Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and
Williams Drive. The proposed improvements will provide improved access for the
residents and the employees of the new City Service Center to Williams Drive.
Project Manager Bill Dryden, P.E.
Engineer Kimley‐Horn and Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Included with construction project
Construction Bids were opened with Joe Bland Construction, Ltd., submitting the lowest
responsive bid.
Construction to begin February 2016.
Other Issues None
Page 19 of 46
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
January 2016
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM
2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications
and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2‐lane
roadway from Leander Road (RM 2243) to its intersection with the existing Inner
Loop underpass at IH 35. The portion from Leander Road to the east property line
of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner
Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road
(RM 2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
A project status meeting with HDR was held on 11/12/15. Comments were issued on
10/20/15 on a 60% PS&E driveway submittal received on 10/12/15. Project layout
alternatives for RM 2243 was received on 10/12/15 and alternative cost estimates
were received on 10/26/15. Typical sections and a Design Summary Form were
submitted on 9/29/15 and reviewed. A project status meeting was held on 9/9/15.
Driveway permits for driveways at IH 35 SB frontage road and RM 2243 were
approved by the City of Georgetown on 8/7/15. Estimated letting date for
driveways is December 2015.
Rights of Way Special Commissioners have awarded the value for one of the two remaining
parcels; funding has been posted with the Court.
PUA has been obtained for the final parcel of property; condemnation hearing was
scheduled for the end of September 2015, but has been postponed at the request of
property owner.
Other Issues City and WilCo completing the Interlocal Agreement for the Project.
Page 20 of 46
Transportation Services Operations
CIP Maintenance
January 2016
Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, LP
Task Status / Issues
Chip Seal 2015 scheduled work complete.
2016 engineering item today!
Fog Seal 2015 – Rejuvenation is continuing as the weather allows. Original schedule
was October 19th to November 7th. The wet weather pattern limits the window
of application time. As of December 2, the work was 30% complete. Work
was postponed in mid‐December for the Christmas holidays. The product is
providing a good coverage and seal. Crews are proceeding as weather allows.
2016 engineering item today!
HIPR/overlay 2016 engineering item today!
Engineering 2016 A Task Order is being presented today for engineering services related to the
2016 Street Maintenance.
Page 21 of 46
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
January 2016
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Project Schedule
Bid Opening January 25th
GTAB for Recommendation February 12th
Council for award February 24th
Notice to Proceed week of March 7th – 11th
Completion of Construction Summer 2018
Purpose To complete a connection from Leander Road (RM 2243) to University Avenue
(SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is completing the final design PS&E package.
Surveying Complete
Environmental Engineer is completing the final environmental documents.
Rights of Way ROW through the Weir Trust property is still pending.
Utility
Relocations
TBD
Construction Currently being advertised for bids – to be opened January 25th.
NTP tentatively scheduled for first week of March 2016.
Other Issues Weir ROW still outstanding.
Page 22 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports
for November 2015 and December 2015. - Laurie Brewer, Assistant City Manager, COG, Interim
Finance Manager GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Financial reports
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors
for the months of November and December are also included.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Finance
ATTACHMENTS:
Description Type
November Report Backup Material
December Report Backup Material
Page 23 of 46
Georgetown Transportation Enhancement Corporation
As of November 30, 2015
Statement of Operations
2015/2016 11/30/2014
Budget $ Actuals $%
Beginning Fund Balance 5,635,116 [A]9,728,005 (4,092,889) 13,347,960 (3,619,955) -27%
Operating Revenues:
Sales Tax Revenue 5,381,250 [B]41,244 (5,340,006) 20,879 20,365 98%
Interest 15,000 4,288 (10,712) 5,248 (961) -18%
Reimbursement due from TXDOT - [C]4,439 4,439 247,982 (243,543) -98%
Other Grant Revenue - - - - - 0%
PID Assessments (Wolf Ranch Agreement) 500,000 [D]- (500,000) - - 0%
Debt Proceeds 17,500,000 - (17,500,000) - - 0%
Total Operating Revenues 23,396,250 49,970 (23,346,280) 274,109 (224,139) -82%
Operating Expenses:
Administrative Expense & Supplies (376,132) (54,673) (321,459) (44,821) (9,852) 22%
Total Operating Expenses (376,132) (54,673) (321,459) (44,821) (9,852) 22%
Total - Net Operating Revenues (Expenses) 23,020,118 (4,703) (23,024,821) 229,288 (233,990) -102%
Non-Operating Revenues (Expenses):
Debt Service (2,572,312) (2,572,312) - - 0%
ROW-1460 - [C](7,866) 7,866
SH 29 Bypass (SH 29 to RR 2243) (435,579) (387,115) (48,464)
SW Inner Loop - 29 to SW Bypass - (8,585) 8,585
Arterial SE 1: Inner Loop - (118) 118
FM 971 / Northwest (Washam over IH 35) (91,590) - (91,590)
Wolf Ranch Pkwy Extension (DB Wood) (283,350) - (283,350)
Snead Drive - (46) 46
Rivery Road (721,000) - (721,000)
SH 29 Intersection Improvements (IH 35 to Haven Ln.) (650,000) - (650,000)
Rivery Extension (Williams Dr. to NW Blvd.) (1,500,000) - (1,500,000)
Pecan Center Dr. / Airport Rd. (6,350,000) - (6,350,000)
Mays Street (Rabbit Hill) (10,150,000) - (10,150,000)
Rivery TIA Improvements (1,400,000) - (1,400,000)
Transportation Improvement Program (21,581,519) (403,729) (21,177,790)
Projects To Be Determined (1,345,312) - (1,345,312)
Economic Development Projects (1,345,312) - (1,345,312)
Total Non-Operating Revenues (Expenses) (25,499,143) (403,729) (25,095,414)
Ending Fund Balance, Budgetary Basis 3,156,091 9,319,573 (6,163,482)
Reservations
Contingency = 90 days sales tax receipts 1,474,063 1,474,063 -
Total Reserved Fund Balance 1,474,063 1,474,063 -
Unreserved Fund Balance, Budgetary Basis 1,682,028 7,845,510 (6,163,482)
NOTES:
[A]Preliminary beginning fund balance.
[B]Sales tax posts two months after collections.
[C]TXDOT reimburses 90% of allowable charges on FM 1460.
[D]Assessment revenues are transferred at fiscal year end.
Variance
Year to Date
Variance
Budget 11/30/2015
YTD Actuals
Prepared by: LKemp
1/12/2016 Page 24 of 46
Georgetown Transportation Enhancement Corporation
As of November 30, 2015
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 4,170,291
Investments - Certificates of Deposits & Money Market Accounts 8,041,626
TXDOT Receivables 148,166
Current Assets and CASH ON HAND Total: 12,360,083
TXDOT Receivables Aging [A]
Not Requested 18,670
0 - 60 days -
61- 120 days -
121 or more days 129,496
Total TXDOT Receivables 148,166
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Ending Fund Balance, Budgetary Basis 3,156,091
Less:
Reserved - Contingency = 90 days of sales tax receipts (1,474,063)
Unreserved Fund Balance, Budgetary Basis 1,682,028
Add:
Economic Development Projects to be determined 1,345,312 Appropriated per policy
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 3,027,340
NOTES:
[A]Reimbursement requests have been appropriately submitted and full payment is expected.
Prepared by: LKemp
1/12/2016 Page 25 of 46
Georgetown Transportation Enhancement Corporation
November 30, 2015
Variance % Var.
MONTH [a] 2011-12 2012-13 2013-14 2014-15 2015-16 To FY 15 To FY 15
October 281,056 345,296 367,451 392,374 424,201 31,827 8.11%
November 297,888 328,333 398,208 411,566
December 447,872 470,330 538,728 575,095
January 292,708 330,857 357,430 350,778
February 291,782 311,562 347,604 356,428
March 423,287 462,254 457,421 495,804
April 325,447 337,678 424,007 410,683
May 323,676 377,648 450,289 382,794
June 398,654 456,529 493,224 522,356
July 359,877 371,061 409,739 435,977
August 343,168 370,942 392,059 411,552
September 353,337 500,787 477,892 500,805
Total $4,138,751 $4,663,277 $5,114,052 $5,246,212 $424,201 $31,827
YTD 281,056 345,296 367,451 392,374 424,201 31,827 8.11%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2013-14
2014-15
2015-16
Prepared by: LKemp
1/12/2016 L:\Division\finance\Share2\AGENDA\GTEC\2016\Financials\201511-NovemberPage 26 of 46
Check Report Summary
For the Month Ending
November 30, 2015
Lone Star Appraisals $3,460.00
FM 1460 Appraisals $3,460.00
Gardere, Wynne, Sewell LP 11,853.66
Legal FM 1460 3,150.92 *
Legal SW Bypass 8,584.74 *
Legal SE 1 118.00 *
Longhorn Title Co 1,471.93
FM 1460 1,471.93
Williamson County Clerk 1,200,000.00
SW Bypass 1,200,000.00
Kasberg, Patrick & Associates, LLP 47,022.00
Williams Dr. Gateway Engineering 47,022.00
$1,263,807.59 $1,263,807.59
NOTE:
* Transactions were encumbered in the prior year; therefore they will not be reflected in the
current year "Year-to-Date Actual" column.
Page 27 of 46
12/01/2015 2:14 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:11/01/2015 THRU 11/30/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011530 W.W. LAUBACH TRUST AND
I-CR050615 W.W. LAUBACH TRUST AND V 8/20/2015 215260 814,500.00
011530 W.W. LAUBACH TRUST AND
M-CHECK W.W. LAUBACH TRUST AND UNPOST V 11/19/2015 215260 814,500.00CR
011240 GARDERE WYNNE SEWELL LP
I-1208533 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 1,241.18
I-1208534 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS GARDERE WYNNE SEWELL 7,407.64
I-1208535 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 767.00
I-1208536 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 137.74
I-1208537 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 118.00
I-1208538 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-014 ROW - 1460 GARDERE WYNNE SEWELL 887.00
I-1208539 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS GARDERE WYNNE SEWELL 19.38
I-1208540 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 GARDERE WYNNE SEWELL 118.00
I-1208541 GARDERE WYNNE SEWELL LP R 11/05/2015 217414
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS GARDERE WYNNE SEWELL 1,157.72 11,853.66
10560 LONE STAR APPRAISALS
I-5452C HEARING COMMISSIONERS HEARING R 11/05/2015 217415
400 9-0980-90-014 ROW - 1460 COMMISSIONERS HEARIN 1,320.00
I-5453C HEARING HEARING - THOMAS PETROLEU R 11/05/2015 217415
400 9-0980-90-014 ROW - 1460 HEARING - THOMAS PET 640.00 1,960.00
15381 LONGHORN TITLE CO
I-12047778 LONGHORN TITLE CO R 11/05/2015 217416
400 9-0980-90-014 ROW - 1460 LONGHORN TITLE CO 1,471.93 1,471.93
10560 LONE STAR APPRAISALS
I-5452C.MRD/CPG LONE STAR APPRAISALS R 11/19/2015 217737
400 9-0980-90-014 ROW - 1460 LONE STAR APPRAISALS 1,500.00 1,500.00
10680 WILLIAMSON COUNTY CLERK
I-CR110215 WILLIAMSON COUNTY CLERK R 11/19/2015 217738
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS WILLIAMSON COUNTY CL 1,200,000.00 1,200,000.00
Page 28 of 46
12/01/2015 2:14 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:11/01/2015 THRU 11/30/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10090 KASBERG, PATRICK &
I-14-130-013 KPA 15-001 E 11/20/2015 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 47,022.00 47,022.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 5 1,216,785.59 0.00 1,216,785.59
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 1 47,022.00 0.00 47,022.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 1 VOID DEBITS 0.00
VOID CREDITS 814,500.00CR 814,500.00CR 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 9-0980-90-014 ROW - 1460 8,082.85
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 1,200,000.00
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS 8,584.74
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 118.00
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 47,022.00
*** FUND TOTAL *** 1,263,807.59
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 7 1,263,807.59 0.00 1,263,807.59
BANK: JPM TOTALS: 13 1,263,807.59 0.00 1,263,807.59
REPORT TOTALS: 30 545,859.31 0.00 1,263,807.59
Page 29 of 46
Georgetown Transportation Enhancement Corporation
As of December 31, 2015
Statement of Operations
2015/2016 12/31/2014
Budget $ Actuals $%
Beginning Fund Balance 5,635,116 [A]9,728,005 (4,092,889) 13,347,960 (3,619,955) -27%
Operating Revenues:
Sales Tax Revenue 5,381,250 [B]443,057 (4,938,193) 410,111 32,946 8%
Interest 15,000 7,130 (7,870) 14,864 (7,734) -52%
Reimbursement due from TXDOT - [C]63,957 63,957 438,800 (374,843) -85%
Other Grant Revenue - - - - - 0%
PID Assessments (Wolf Ranch Agreement) 500,000 [D]- (500,000) - - 0%
Debt Proceeds 17,500,000 - (17,500,000) - - 0%
Total Operating Revenues 23,396,250 514,143 (22,882,107) 863,775 (349,632) -40%
Operating Expenses:
Administrative Expense & Supplies (376,132) (61,873) (314,259) (73,539) 11,666 -16%
Total Operating Expenses (376,132) (61,873) (314,259) (73,539) 11,666 -16%
Total - Net Operating Revenues (Expenses) 23,020,118 452,270 (22,567,848) 790,236 (337,966) -43%
Non-Operating Revenues (Expenses):
Debt Service (2,572,312) - (2,572,312) - - 0%
ROW-1460 [E]- [C](70,846) 70,846
SH 29 Bypass (SH 29 to RR 2243)[E](435,579) (2,134,115) 1,698,536
SW Inner Loop - 29 to SW Bypass [E]- (8,585) 8,585
Arterial SE 1: Inner Loop - (118) 118
FM 971 / Northwest (Washam over IH 35) (91,590) - (91,590)
Wolf Ranch Pkwy Extension (DB Wood) (283,350) - (283,350)
Snead Dr.[E]- (46) 46
Rivery Rd. (721,000) - (721,000)
SH 29 Intersection Improvements (IH 35 to Haven Ln.) (650,000) - (650,000)
Rivery Extension (Williams Dr. to NW Blvd.) (1,500,000) - (1,500,000)
Pecan Center Dr. / Airport Rd.[E](6,350,000) - (6,350,000)
Mays Street (Rabbit Hill) (10,150,000) - (10,150,000)
Rivery TIA Improvements (1,400,000) - (1,400,000)
Transportation Improvement Program (21,581,519) (2,213,709) (19,367,810)
Projects To Be Determined (1,345,312) - (1,345,312)
Economic Development Projects (1,345,312) - (1,345,312)
Total Non-Operating Revenues (Expenses) (25,499,143) (2,213,709) (23,285,434)
Ending Fund Balance, Budgetary Basis 3,156,091 7,966,566 (4,810,475)
Reservations
Contingency = 90 days sales tax receipts 1,474,063 1,474,063 -
Total Reserved Fund Balance 1,474,063 1,474,063 -
Unreserved Fund Balance, Budgetary Basis 1,682,028 6,492,503 (4,810,475)
NOTES:
[A]Preliminary beginning fund balance.
[B]Sales tax posts two months after collections.
[C]TXDOT reimburses 90% of allowable charges on FM 1460.
[D]Assessment revenues are transferred at fiscal year end.
[E]Pending budget amendment. Funds rolling forward from prior year.
Variance
Year to Date
Variance
Budget 12/31/2015
YTD Actuals
Prepared by: LKemp
1/12/2016 Page 30 of 46
Georgetown Transportation Enhancement Corporation
As of December 31, 2015
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 1,244,150
Investments - Certificates of Deposits & Money Market Accounts 9,546,188
TXDOT Receivables 210,200
Current Assets and CASH ON HAND Total: 11,000,538
TXDOT Receivables Aging [A]
Not Requested 78,187
0 - 60 days -
61- 120 days -
121 or more days 132,013
Total TXDOT Receivables 210,200
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Ending Fund Balance, Budgetary Basis 3,156,091
Less:
Reserved - Contingency = 90 days of sales tax receipts (1,474,063)
Unreserved Fund Balance, Budgetary Basis 1,682,028
Add:
Economic Development Projects to be determined 1,345,312 Appropriated per policy
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 3,027,340
NOTES:
[A]Reimbursement requests have been appropriately submitted and full payment is expected.
Prepared by: LKemp
1/12/2016 Page 31 of 46
Georgetown Transportation Enhancement Corporation
November 30, 2015
Variance % Var.
MONTH [a] 2011-12 2012-13 2013-14 2014-15 2015-16 To FY 15 To FY 15
October 281,056 345,296 367,451 392,374 424,201 31,827 8.11%
November 297,888 328,333 398,208 411,566 451,065 39,499 9.60%
December 447,872 470,330 538,728 575,095
January 292,708 330,857 357,430 350,778
February 291,782 311,562 347,604 356,428
March 423,287 462,254 457,421 495,804
April 325,447 337,678 424,007 410,683
May 323,676 377,648 450,289 382,794
June 398,654 456,529 493,224 522,356
July 359,877 371,061 409,739 435,977
August 343,168 370,942 392,059 411,552
September 353,337 500,787 477,892 500,805
Total $4,138,751 $4,663,277 $5,114,052 $5,246,212 $875,266 $71,326
YTD 578,944 673,629 765,659 803,940 875,266 71,326 8.87%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2013-14
2014-15
2015-16
Prepared by: LKemp
1/12/2016 L:\Division\finance\Share2\AGENDA\GTEC\2016\Financials\201512-DecemberPage 32 of 46
Check Report Summary
For the Month Ending
December 31, 2015
Steger & Bizzell $2,487.60
Snead Dr. $2,487.60
Gardere, Wynne, Sewell LP 11,714.64
Legal FM 1460 3,150.92
Legal SW Inner Lp. - SH 29 to SW Bypass 8,563.72
A. C. Weir Properties, Ltd.1,747,000.00
SH 29 to RM2243 SW Bypass 1,747,000.00
Williamson County Clerk 62,980.00
Settlement of Parcel 221 62,980.00
Terracon Consultants, Inc.793.00
Snead Dr. 793.00
$1,824,975.24 $1,824,975.24
Page 33 of 46
1/07/2016 9:38 AM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:12/01/2015 THRU 12/31/2015
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10310 STEGER & BIZZELL
I-999244 SBE 14-001 R 12/03/2015 218069
400 9-0980-90-050 SNEAD DRIVE SBE 14-001 1,843.92
I-999608 SBE 14-001 R 12/03/2015 218069
400 9-0980-90-050 SNEAD DRIVE SBE 14-001 643.68 2,487.60
1 A.C. WEIR PROPERTIES, LTD.
I-CR120415/A.C. WEIR A.C. WEIR PROPERTIES, LTD.: R 12/10/2015 218246
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS A.C. WEIR PROPERTIES 1,747,000.00 1,747,000.00
10680 WILLIAMSON COUNTY CLERK
I-CR120115 WILLIAMSON COUNTY CLERK R 12/10/2015 218247
400 9-0980-90-014 ROW - 1460 WILLIAMSON COUNTY CL 62,980.00 62,980.00
011240 GARDERE WYNNE SEWELL LP
I-1211005 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 1,365.12
I-1211006 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-014 ROW - 1460 ROW WORK - GTEC 3,150.92
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 1,373.97
I-1211007 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 268.04
I-1211008 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 88.50
I-1211009 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 354.00
I-1211010 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 973.50
I-1211011 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 88.50
I-1211012 ROW WORK - GTEC R 12/30/2015 218688
400 9-0980-90-023 SW INNER LP-29 TO SW BYPASS ROW WORK - GTEC 4,052.09 11,714.64
10190 TERRACON CONSULTANTS, INC.
I-T714152 TCI 15-002 R 12/30/2015 218689
400 9-0980-90-050 SNEAD DRIVE TCI 15-002 793.00 793.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 5 1,824,975.24 0.00 1,824,975.24
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
Page 34 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
November 18, 2015. David Morgan, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on November 18, 2015 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Page 35 of 46
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 18, 2015
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday November 18, 2015.
Board Members Present:
Bill Connor- President, Tom Crawford – Vice President, Joe Pondrom- Secretary, John Hesser, Anna
Eby arrived at 3:41 PM , Tommy Gonzalez, Leo Wood
Board Members Absent:
Staff Present: David Morgan, Ed Polasek, Jana Kern, Bill Dryden, Terri Calhoun, Bridget Chapman,
Lisa Haines, Jim Briggs, Mike Babin, Laurie Brewer
Others Present: Jeff Parker -Consultant,
Minutes
Regular Session
A. Call to Order – Mr. Bill Connor called the regular GTEC Board meeting to order on Wednesday,
November 18, 2015 at 3:30 PM.
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: Frontage Road - SH 29 Lights have changed configuration
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for October 2015. –Laurie Brewer
Legislative Regular Agenda
F. Consideration and possible action to approve the minutes from the regular GTEC Board
meeting held October 21, 2015. – David Morgan, General Manager, GTEC Board
Motion by Gonzalez second by Pondrom to amend the minutes – change Main Street to Mays
Street. Approved unanimously 7-0
Motion by Gonzalez second by Pondrom to approve the amended minutes. Approved
unanimously 7-0
Page 36 of 46
Motion by Crawford second by Wood that the following items are executive session items. Approved
Unanimously 7-0.
Executive Session Called to Order at 3:44 PM
G. Executive Session: Sec 551-072 Deliberation Regarding Real Property
Deliberation concerning the acquisition of real property from C.L. Thomas Holdings, LLC in
connection with the FM 1460 (North Segment) Road Improvement Project – Edward G. Polasek,
AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services
Coordinator
Deliberation concerning the acquisition of real property from Anne M. Giddings and John D.
Giddings in connection with the FM 1460 (North Segment) Road Improvement Project –
Edward G. Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real
Estate Services Coordinator
Deliberation concerning the acquisition of real property from A.C. Weir Properties, Ltd. in
connection with the Southwest Bypass Road Project – Edward G. Polasek, AICP, Transportation
Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator
Returned to Regular Session at 4:01 PM
H. Action from Executive Session
C.L. Thomas Holdings, LLC – Motion by Gonzalez second by Eby to approve acquisition of real
property from C.L. Thomas Holdings, LLC in connection with the FM 1460 Road Improvement
Project as discussed in Executive Session. Approved unanimously 7-0
Anne M Giddings & John D. Giddings – Motion by Gonzalez second by Eby to approve
acquisition of real property from Anne M Giddings and John D. Giddings in connection with
the FM 1460 Road Improvement Project as discussed in Executive Session. Approved
unanimously 7-0
I. Consideration and possible action to authorize a Possession and Use Agreement with A.C. Weir
Properties, Ltd. in the amount of $1,747,000, in connection with the acquisition of real property
for the Southwest Bypass Road Project – Edward G. Polasek, AICP, Transportation Services
Director, and Terri Glasby Calhoun, Real Estate Services Coordinator
Calhoun explained that an agreement was reached with A.C. Weir Properties, Ltd to enter into
a Possession and Use Agreement (PUA) for the amount of the City’s updated appraised value.
The agreement also provides for the special Commissioners Hearing to be held within ninety
days of execution of the PUA and for the City to take possession of the property immediately
upon delivery of fund to the landowner. Motion by Gonzalez second by Wood to authorize a
Possession and Use Agreement with A.C. Weir Properties, Ltd. in the amount of $1,747,000, in
connection with the acquisition of real property for the Southwest Bypass Road Project
Approved unanimously 7-0
Page 37 of 46
Adjournment
Motion by Gonzalez second by Crawford to adjourn meeting. Approved unanimously 7-0
Meeting adjourned at 4:04 PM
Adjournment
The meeting was adjourned at 4:04 PM.
Approved: Attest:
______________________________ ________________________
Bill Connor – President Joe Pondrom – Secretary
_________________________
Jana R. Kern – Board Liaison
Page 38 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Discussion and possible action regarding amending the 2015/16 GTEC Budget for projects with
remaining funding and approval from 2014/15. Laurie Brewer, Assistant City Manager, COG,
Interim Finance Manager, GTEC
ITEM SUMMARY:
The projects listed below have previous approval for funding. This amendment is to roll the
appropriation from 2014/15 into 2015/16.
GTEC Fund
-Transportation Projects $3,407,000
COMMENTS:
These projects were approved in previous fiscal years.
FINANCIAL IMPACT:
The funding for these projects were projected to have been spent last year and were not, therefore
actual year end fund balance was greater than projected. This entry does not impact the ending
2015/16 budget fund balance.
SUBMITTED BY:
Jana Kern for Finance
ATTACHMENTS:
Description Type
2016 GTEC BA Rollforward Exhibit A Exhibit
Page 39 of 46
Georgetown Transportation Economic Corporation (GTEC)
Revenues/Sources:
Fund Balance - prior year approved projects (2,957,000)$
TXDOT Reimbursement revenue - 90% of allowable expenses (450,000)
Expenditures:
ROW - FM 1460 500,000
SH 29 to RM 2243 SW Bypass 897,000
SW Bypass - 2243 to IH 35 1,121,000
Snead Dr.20,000
Williams Dr. Gateway 794,000
FM 1460 Widening 61,000
Pecan Center Dr. / Airport Rd.14,000
Excess revenue over expenditures -$
Total Budget Amendment 3,407,000$
Roll Forwards
EXHIBIT A
2015/16 Annual Budget Amendment
C:\Users\jkern\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\PO7YFH60\2016 GTEC BA
Rollforward Exhibit A
Page 40 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Consideration and possible action to approve the payment of relocation benefits to Texas Office
Products Supply, former tenant of 4300 S. IH-35, Ltd., estimated at $59,023.25, searching
expenses up to $2,500, business re-establishment benefits not to exceed $25,000 and any
additional actual moving expenses, in accordance with the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (the "Uniform Act"), in connection with the
Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim
Briggs, General Manager of Utilities
ITEM SUMMARY:
As part of the acquisition of real property from 4300 S. IH-35, Ltd. (Jimmy Nassour) for the
Southwest Bypass Road Project, the City took possession of the subject property in August 2015
and entered into a short-term lease agreement with the tenant, Texas Office Products Supply
(TOPS), which lease commenced on September 1, 2015 and terminated on December 31, 2015,
resulting in the collection of $32,000 in rent by the City. The property is now vacant.
As a Displacee under the Uniform Act, TOPS is entitled to relocation benefits estimated at
$59,023.25, searching expenses not to exceed $2,500, business re-establishment benefits not to
exceed $25,000 and actual moving expenses supported by invoices to be submitted to the City
after completion of the move. See attached memo from the City's relocation agent and copies of
the Negotiated Self-Move Request and a proposal for reconnecting phone/computer/security
systems. All other supporting documentation will be available at the meeting for review upon
request.
FINANCIAL IMPACT:
Funds available in the 2015/2016 budget for Southwest Bypass Project 5RO,
GL #400-9-0980-90-024
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Relo memo and attachments Cover Memo
Page 41 of 46
Page 42 of 46
Page 43 of 46
Page 44 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Executive Session: Deliberation Regarding Real Property - Sec. 551.072
(1) Consideration and possible action to approve the appraised value for the acquisition of 1.453
acres of real property in fee simple for right of way and 0.63 acres of permanent utility easement
to be acquired from Georgetown Independent School District in connection with the Rivery Blvd.
Extension Project and to authorize an initial offer to be extended to the landowner based thereon. –
Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of Utilities
(2) Consideration and possible action to approve the purchase of real property and/or easements,
the payment of relocation benefits, and the subsequent payment of actual moving expenses in
compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, in connection with the Rivery Blvd. Extension Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, Jim Briggs, General Manager of Utilities
a) Parcel 4, Castleberry, 305 Shannon Ln
b) Parcel 19, Rose, 1525 Park Ln
c) Parcel 20, Chapman, 1523 Park Ln
(3) Deliberation concerning the acquisition of real property located at 307 Shannon Ln (Parcel 2)
from Leslie David Romo and Sue Lynn Cole Romo in connection with the Rivery Blvd. Extension
Project – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager
of Utilities
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 45 of 46
City of Georgetown, Texas
Transportation Enhancement Corp
January 20, 2016
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 46 of 46