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HomeMy WebLinkAboutAgenda_GTEC_01.20.2021Notice of Meeting for the Georgetown Transportation E nhancement Corp and the Gov erning B ody of the City of Georgetown January 20, 2021 at 3:30 P M at Virtual T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay Texas at 711. C onsiste nt wi th Gove rnor Gre g A bbott’s suspension of vari ous pr ovisions of the O pe n M e eti ngs A c t, effe ctive A ugust 1, 2020 and until further notice , to r educ e the c hanc e of C O V I D -19 tr ansmi ssion, all C i ty of Geor getown A dvisor y B oard me etings will be hel d vir tually. P ubl ic c omme nt will be allowed via te le confe re nc e; no one wil l be allowed to appe ar i n per son. 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A C all to O rd er B J anuary 2021 G T E C Updates - Wesley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, C I P Manager C P resentation of G eorgetown Transportatio n Enhanc ement C orporatio n preliminary monthly financ ial reports for December 2020. -- Leigh Wallace, F inanc e Directo r; Laurie Brewer Assistant C ity Manager L egislativ e Regular Agenda D C ons id eratio n and p o s s ib le approval of the minutes fro m the No vember 18, 2020 G T E C Bo ard Meeting. -- David Mo rgan - G eneral Manager, G T EC Bo ard E S et a P ub lic hearing fo r F ebruary 17, 2021 b y the G eo rgeto wn Trans portation Enhancement C o rp o ratio n (G T EC ) regard ing the expend iture of 4B s ales tax fund s for the propos ed Titan No rthP ark35 P ro ject. - M ichaela D ollar, E conomic D evelopment D irector Ce rtificate of Posting Page 2 of 22 I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid meeting. __________________________________ R o b yn Dens more, C ity S ecretary Page 3 of 22 City of Georgetown, Texas Transportation E nhancement Corp January 20, 2021 S UB J E C T: C all to O rd er IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Laura Wilkins - Bo ard Liaison Page 4 of 22 City of Georgetown, Texas Transportation E nhancement Corp January 20, 2021 S UB J E C T: J anuary 2021 G T EC Up d ates - Wes ley Wright, P.E., S ystems Engineering Directo r/Michael Hallmark, C I P Manager IT E M S UMMARY: J anuary 2021 G T E C updates Northwest B oulevard: · R oundabout o p en fo r deto ur to R ivery Blvd . · S ub G rad e prep complete on eas t s id e of I H 35 base install und erway. · piers and column cons tructio n c o mp lete/ bent cap cons t comp lete · Travel s urface p o ur o n d eck c ompleted 1-7-21 · MS E walls c o mp lete, c enter barrier rec o nstruc t und erway · Es timated completio n S p ring 21 Rabbit Hill R oad Improvements: R eturning to initial p ro ject limits with the land o wner donation of R O W. Engineering to get new sc hedule to letting S outheast Inner loop/ S outhwestern Blvd S o uthwes tern: · P rep aring plan/profile s heets . · F inalizing S torm C o nveyanc e S ys tem fo r the p ro ject · Evaluating Water Q uality Treatment O p tions ; · P rep aring Utility plan/profile s heets (water/was tewater) · Identifying utility conflicts R O W need s asc ertained to b e forward ed to Travis b y 1-17 S E Inner Loo p : C o ntracto r working on drainage culvert extens ion North s id e, Working on grading No rth side and new drainage ins tallatio n Base installatio n und erway North s id e S H 29 Ac ces s Imp ro vements: Und erground cond uit and wiring c omplete, concrete flatwork c omplete P o le foundatio ns in, poles to be s et this month Page 5 of 22 S ignal Imp rovements - Various loc ations Des ign und erway Williams at Es trella, s urvey und erway all lo cations F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Wesley Wright, P.E., S ys tems Engineering Direc tor/Mic hael Hallmark, C I P Manager AT TAC H ME N T S: D escription Type jan gtec pdf Cover Memo Page 6 of 22 GTEC Board Meeting Date: Item No. GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET ______________________________________________________________________________________________________________________________ _ SUBJECT: January 2021 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager __________________________________________________________________________________________________________________________________ __ ITEM SUMMARY: January 2021 GTEC updates Northwest Boulevard: • Roundabout open for detour to Rivery Blvd. • Sub Grade prep complete on east side of IH 35 base install underway. • piers and column construction complete/ bent cap const complete • Travel surface pour on deck completed 1-7-21 • MSE walls complete, center barrier reconstruct underway • Estimated completion Spring 21 Rabbit Hill Road Improvements: Returning to initial project limits with the landowner donation of ROW. Engineering to get new schedule to letting Southeast Inner loop/ Southwestern Blvd Southwestern: • Preparing plan/profile sheets. • Finalizing Storm Conveyance System for the project • Evaluating Water Quality Treatment Options; • Preparing Utility plan/profile sheets (water/wastewater) • Identifying utility conflicts ROW needs ascertained to be forwarded to Travis by 1-17 SE Inner Loop: Contractor working on drainage culvert extension North side, Working on grading North side and new drainage installation Base installation underway North side Page 7 of 22 SH 29 Access Improvements: Underground conduit and wiring complete, concrete flatwork complete Pole foundations in, poles to be set this month Signal Improvements- Various locations Design underway Williams at Estrella, survey underway all locations Page 8 of 22 Rabbit Hill Road Improvements Project (Westinghouse Road to S. Clearview Drive) Project No. 5RQ TIP No. BZ January 2021 Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview Dr. Widening along Westinghouse Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. The project length along the anticipated alignment is approximately 0.75 miles Project Managers Ken Taylor and Wesley Wright, P.E. Engineer CP&Y, Inc. Element Status / Issues Design Engineering update underway to bid to new project limits. Environmental/ Archeological Efforts underway and any issues are expected to be identified in the coming month. Rights of Way Two properties acquired as part of Mays St. Extension. Two remaining, negotiations ongoing and Council has approved condemnation. Total Parcels: 4 Possession: 2 Pending: 2 Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding process. Multiple relocations expected – Round Rock water and Georgetown Electric. Construction ROW procurement ongoing Other Issues Return to initial project limits with the landowner donation of ROW. Engineering to get new schedule to letting Page 9 of 22 SH 29 Access Improvements – Traffic Signal Project No. PRJ000214 TIP No. None January 2021 Project Description Design and preparation of Plans, Specifications, Estimate, Bidding Documents and construction phase services for the proposed corridor improvements along SH-29- Unversity Avenue between IH35 and Scenic Drive including a right-turn deceleration lane, auxiliary lane, median improvements, drainage improvements and traffic signal relocation. Purpose To better manage traffic movements at the intersection. Project Manager Joel Weaver Engineer Kimely-Horn and Associates. Inc. Element Status / Issues Design Design is complete Surveying Survey is complete Environmental/ Archeological Rights of Way Utility Relocations TBD Construction Underground conduit and wiring complete, concrete flatwork complete, pole foundations in poles to be set this month Other Issues None Page 10 of 22 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF January 2021 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Design Complete Environmental/ Archeological Complete Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels required. 5 acquired, 1 in closing, 2 in condemnation. Utility Relocations TBD Construction • Roundabout open for detour to Rivery Blvd. • Sub Grade prep complete on east side of IH 35 base install underway. • piers and column construction complete/ bent cap const complete • Travel surface pour on deck completed 1-7-21 • MSE walls complete, center barrier reconstruct underway • Estimated completion Spring 21 Other Issues Page 11 of 22 Signal Improvements – Various Locations Project No. PRJ000214 TIP No. None January 2021 Project Description Design and preparation of Plans, Specifications, Estimate, Bidding Documents, and construction phase services for the construction of signal improvements for the intersections of Williams Drive & Estrella Crossing, Shell Road & Verde Vista and SE Inner Loop & Rockride Lane. Purpose To better manage traffic movements at the intersection. Project Manager Engineer KPA Element Status / Issues Design Design underway for Williams and Estrella intersection. Surveying All locations being surveyed. Environmental/ Archeological TBD Rights of Way TBD Utility Relocations TBD Construction TBD Other Issues None Page 12 of 22 Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway January 2021 Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The professional services will consist of providing final roadway, drainage, water, wastewater, incidental designs, as well as, utility coordination, ROW support, environmental phase I investigations, archeological investigations, geotechnical investigations, ROW & Temporary Construction Easement (TCE) metes and bounds documents, bidding documents, bidding services, and construction administration services. Project Managers Joel Weaver and Wesley Wright, P.E. Engineer KPA & Associates Element Status / Issues Design Southwestern: • Preliminary alignment revised • Performing Hydrologic and Hydraulic calculations • ROW needs forwarded to Travis Environmental/ Archeological Efforts to begin April 2019 and any issues are expected to be identified in the coming month. Utility Relocations To be determined Construction Contractor working on drainage culvert extension North side, Working on grading North side and new drainage installation, Base installation underway North side Other Issues None. Page 13 of 22 City of Georgetown, Texas Transportation E nhancement Corp January 20, 2021 S UB J E C T: P res entation o f G eo rgeto wn Trans p o rtatio n Enhancement C o rp o ration preliminary mo nthly financ ial rep o rts fo r Dec emb er 2020. -- Leigh Wallac e, F inance Direc tor; Laurie Brewer Assistant C ity Manager IT E M S UMMARY: T he Bylaws o f G T EC (Artic le V, S ectio n 6.02) req uire the F inanc e Manager to rep o rt the financ ial activity o f the C o rp o ratio n to the Bo ard . • F inancial reports • S ales Tax revenues • Any o ther relevant financial informatio n S ales tax is rec eived two mo nths in arrears ; therefore the revenues reflec t only the amount rec eived , not ac tually earned, as of the report date. A report on p ayments made to vend o rs for the month of Dec emb er is als o includ ed . F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: Leigh Wallace F inanc e Direc tor, C O G ; F inanc e Manager, G T EC AT TAC H ME N T S: D escription Type Monthly Report Backup Material Financial Summary Backup Material Page 14 of 22 F GTEC Monthly Report GTEC MONTHLY REPORT AS OF DECEMBER 31, 2020 Please note the December period is still open. These figures are preliminary and unaudited. Operating revenue is comprised of sales tax and allocated interest. Sales tax revenue is budgeted at $7.94 million and is two months in arrears. Sales tax collections through November totals $811,070. Allocated interest totals $10,194 through December 31, 2020. Operating expense includes administrative support charges and office supplies. The administrative charges are typically processed monthly. However, at the time of this report, these charges are only partially booked.. Operational expenses total $240,817 through the third month. Non-operating revenue is budgeted at $10.6 million and is comprised of bond proceeds. The City sells debt in the spring and will recognize the proceeds once the transaction is complete. Non-operating expense is budgeted at $16.4 million for the Big C Project, Confido III, and Aviation Drive. The total budget also includes the debt service payment for previously issued debt. The City pays debt service twice a year in the fall and later in the spring. FY2021 CIP Rollforward Amendment City Staff took the CIP Roll Forward Amendment to City Council on January 12, 2021. The Roll Forward Amendment will result in a 4% increase in Sales Tax revenue, which equates to $317,500 in revenue for the GTEC Fund. The CIP Roll Forward Amendment also includes $12,476,813 of CIP projects previously budgeted in FY2020. By rolling the prior year budget into FY2021, teams can continue to work on projects that cross multiple fiscal years. Rabbit Hill Road, State Highway 29 Improvements, Southeast Inner Loop are included in the CIP Roll Forward Amendment. This Amendment is set to go to Council for the second reading and final approval on January 26, 2021. 7.817.897.917.927.917.95 8.118.18 8.28 8.498.56 8.66 7.20 7.40 7.60 7.80 8.00 8.20 8.40 8.60 8.80 Mi l l i o n s 12 Month Sales Tax Revenue Average Page 15 of 22 Georgetown Transportation Enhancement Corporation (GTEC) Fund Period FY2021 - DEC Draft Ledger Account Annual Budget Current Period YTD Actual YTD Encumbrance YTD Actual (w/Encumberance) Beginning Fund Balance 13,508,169 - 13,508,169 13,508,169 13,508,169 Operating Revenue Sales Tax 7,937,500 782,980 811,070 - 811,070 Interest 60,000 3,027 10,194 - 10,194 Other Revenue - - - - - Operating Revenues Total 7,997,500 786,006 821,264 - 821,264 Operating Expenditure Administrative Support 402,162 33,514 100,541 - 100,541 Professional Services - - 5,549 134,067 139,616 Public Notices & Recording 300 - - 660 660 Travel Expense 500 - - - - Operating Expenditures Total 402,962 33,514 106,090 134,727 240,817 Total Net Operations 7,594,538 752,493 715,174 (134,727) 580,447 Non-Operating Revenue Bond Proceeds 10,600,000 - - - - Transfers In - - - - - Non-Operating Revenues Total 10,600,000 - - - - Non-Operating Expenditure Strategic Partnership 1,984,375 - - - - CIP Expense 10,600,000 115,414 115,414 217,528 332,942 Debt Service 3,816,292 - - - - Non-Operating Expenditures Total 16,400,667 115,414 115,414 217,528 332,942 Total Net Non-Operations (5,800,667) (115,414) (115,414) (217,528) (332,942) Excess (Deficiency) of Total Revenue over Total Requirements 1,793,871 637,079 599,760 (352,255) 247,505 Ending Fund Balance 15,302,040 637,079 14,107,929 13,155,914 13,755,674 Reserves Contingency Reserve 1,984,375 1,984,375 1,984,375 1,984,375 1,984,375 Debt Service Reserve 3,494,232 3,494,232 3,494,232 3,494,232 3,494,232 Total Reserved Fund Balance 5,478,607 5,478,607 5,478,607 5,478,607 5,478,607 Available Fund Balance 9,823,433 (4,841,528) 8,629,322 7,677,307 8,277,067 Page 16 of 22 City of Georgetown, Texas Transportation E nhancement Corp January 20, 2021 S UB J E C T: C o nsideration and pos s ible ap p ro val o f the minutes from the Novemb er 18, 2020 G T EC Board Meeting. - - David Mo rgan - G eneral Manager, G T EC Board IT E M S UMMARY: F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: David Morgan - G eneral Manager, G T EC Bo ard AT TAC H ME N T S: D escription Type Minutes Cover Memo Page 17 of 22 Board Members Present: Al Hajka, John Marler - Chair, Mike Triggs, Steve Fought, Colin McGahey Board Members Absent: Bob Whetsell, Keith Fruge Staff Present: David Morgan, Laurie Brewer, Michaela Dollar, Emily Koontz, Wesley Wright, Nathan Parras Others Present: None Minutes Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 18, 2020 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, November 18, 2020. Regular Session: (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order: Meeting was called to order at 4:03 PM by David Morgan B. November 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright gave updates which are included in the packet. C. Presentation of Georgetown Transportation Enhancement Corporation preliminary monthly financial reports for October 2020. -- Leigh Wallace, Finance Director; Laurie Brewer Assistant City Manager. Parras gave presentation which is included in the packet. Legislative Regular Agenda: D. Consideration and possible approval of the minutes from the October 21, 2020 GTEC Board Meeting. -- David Morgan - General Manager, GTEC Board Page 18 of 22 Motion by Hajka to approve minutes, second by McGahey. Roll call vote Marler – yes Triggs – yes Hajka – yes Fought – yes McGahey - yes Approved 5-0 (Whetsell and Fruge – absent) E. Consideration and possible recommendation on Task Order TCI-20-010 to Terracon Consultants in the amount of $83,115 for materials testing services related to the SE Inner Loop (Austin to FM1460) roadway expansion project -- Wesley Wright, PE, Systems Engineering Director. Wright gave presentation which is included in the packet. Motion by Hajka to approve minutes, second by Triggs. Roll call vote Marler – yes Triggs – yes Hajka – yes Fought – yes McGahey - yes Approved 5-0 (Whetsell and Fruge – absent) F. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed Titan NorthPark35 Project – Michaela Dollar, Economic Development Director No public comments. No action taken. ADJOURNMENT: MOTION by Hajka, second by Marler to adjourn the meeting. Roll call vote Marler – yes Triggs – yes Hajka – yes Fought – yes McGahey - yes Approved 5-0 (Whetsell and Fruge – absent) Page 19 of 22 Adjournment Meeting adjourned at 4:05 PM. Approved: Attest: John Marler - President Keith Fruge – Secretary Emily Koontz – Board Liaison Page 20 of 22 City of Georgetown, Texas Transportation E nhancement Corp January 20, 2021 S UB J E C T: S et a P ub lic hearing for F eb ruary 17, 2021 by the G eorgetown Transportatio n Enhanc ement C orporation (G T E C ) regarding the exp enditure o f 4B s ales tax funds fo r the p ro p o s ed Titan NorthP ark35 P rojec t. - M ichaela D ollar, E conomic D evelopment D irector IT E M S UMMARY: S tate Law (Lo c al G overnment C o d e 505.159) req uires G T E C to provid e public no tic e and ho ld a p ublic hearing on the proposed projec ts to be funded with the 4B s ales tax. T he req uired no tic e will be p ublished in the Williams o n C o unty S un o n F eb ruary 10, 2021. T he pub lic hearing will be cond uc ted b y the G T EC Bo ard of Directo rs . F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Public Notice Backup Material Page 21 of 22 Date: January 27, 2021 To: Williamson County Sun From: Michaela Dollar- Economic Development – 512-930-3688 Subject: Public Hearing Notice Please publish a border ad for the following Public Hearing Notice in the Wednesday, February 10, 2021 edition of the Williamson County Sun. City of Georgetown Attn: Michaela Dollar P.O. Box 409 Georgetown, TX 78627-0409 Please send proof and cost and we will send the PO # GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION NOTICE OF PUBLIC HEARING Wednesday, February 17, 2021 at 3:30pm Virtual Meeting – Visit agendas.georgetown.org to view meeting information In accordance with Local Government Code 505.159, the Georgetown Transportation Enhancement Corporation will hold a public hearing regarding the expenditures of 4B sales taxes not to exceed Fiscal Year 2021 proposed transportation improvement plan. Proposed projects to be funded FY2021 Estimated Amount Titan NorthPark35 – Aviation Drive Extension Construction $8,000,000 Page 22 of 22