HomeMy WebLinkAboutAgenda_GTEC_01.21.2015Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Governing Body
of the City of Georgetown
January 21, 2015 at 3:30 PM
at 300-1 Industrial Ave, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
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contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports
for November 2014, December 2014 and 2013/2014 Preliminary Year-End financial report. -
Micki Rundell, Chief Financial Officer, COG Finance Manager, GTEC
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
November 19, 2014. Jim Briggs, General Manager - GTEC
G Discussion and possible action regarding amending the 2014/15 GTEC Budget for projects with
remaining funding and approval from 2013/14. Micki Rundell, Chief Financial Officer, COG,
Finance Manager, GTEC
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Transportation Enhancement Corp
January 21, 2015
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX Rivery Boulevard Extension (Williams to Northwest
Blvd) – Project 5RM
Snead Drive – Project 5QZ
Southwest Bypass – Project No. 5QC
Wolf Ranch Pkwy Extension – Project No. 5QW
GTEC Project Update & Status Report
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
FM 971 Realignment at Austin Avenue
FM 971 Improvements in San Gabriel Park
FM 1460 Improvements Project
N Austin Avenue Sidewalk Improvements
OTP Update
Sidewalk Master Plan
Southeast Inner Loop Corridor Study
Southwest Bypass Project (TIP #14C)
Transit Study as Requested by City Council
Transportation Services Operations – CIP Maintenance
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
Project Updates Exhibit
GTEC - Project Status Report Exhibit
GTAB Project Updates Exhibit
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. EEa, EEb & EEc
Rights‐of‐Way Acquisition and Utility Relocation
January 2015
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive
to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete.
Environmental/
Archeological
Complete
Rights of Way
As of October 16th, the City has obtained
Possession and Use Agreements or have
closings planned within the next couple
weeks for all the remaining FM 1460 parcels.
Section: North South
Acquired: 31 8
Pending: 3 ‐
Condemnation: 2 ‐
Total: 36 8
Utility Relocations Utility Relocation Agreements were approved by Council at its October 28th
meeting.
Construction Construction scheduled to begin in February 2015.
Other Issues None pending.
Mays Street Extension
(Teravista Parkway in Round Rock to Westinghouse Road)
Project No. 5RI TIP No. None
January 2015
Unchanged
Project Description Extend Rabbit Hill Road northward from Teravista Parkway to the existing intersection
with Westinghouse Road. The widening along Westinghouse Road and Rabbit Hill Road
will also be included in the schematic for additional turning lanes to/from Westinghouse
Road. Preliminary layouts for future signals and roadway illumination will also be
included. The project length along the anticipated alignment is approximately 1.0 miles.
Purpose To complete the schematic design, define rights‐of‐way requirements and complete 30%
design.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering has submitted the proposed alignment and is working on the 30%
PS&E.
Environmental/
Archeological
TBD
Rights of Way TBD.
Utility Relocations TBD
Construction TBD
Other Issues None.
NB Frontage Road
(SS 158 to Lakeway Drive)
Project No. 5QX TIP No. QQ
January 2015
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to
Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to
Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB
alternate, interim route to FM 971 and Georgetown High School. This project is the only
remaining portion of IH 35 in Central Texas without a frontage road existing, under
construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. QQ
January 2015
Unchanged
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer has presented the Preliminary Engineering Report and has begun final
PS&E design efforts.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way Engineer is developing ROW strip map and individual parcel plats and documents.
Utility Relocations TBD
Construction TBD
Other Issues Staff met with TxDOT to develop an AFA for TxDOT review of the bridge crossing
of I 35 and its frontage roads.
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. None
January 2015
Project Description Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in
the Gateway area and the proposed Conference Center near Rivery Boulevard and
Wolf Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Surveying and preliminary design underway.
Environmental/
Archeology
TBD
Rights of Way Will begin when surveying is complete.
Utility Relocations TBD
Construction TBD
Other Issues TBD
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. None
January 2015
Unchanged
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Included with PS&E.
Rights of Way Awaiting property to be acquired for water quality pond.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Upon acquisition of property for water quality pond.
Other Issues It was anticipated that the property for construct water quality pond would be
donated, but owner has some issues with the mortgage holder concerning
donation. Property owner is seeking compensation.
Southwest Bypass Project
(SH 29 to RM 2243)
Project No. 5QC TIP No. 14b
January 2015
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM
2243) to SH 29 and Construction Plans Specifications and Estimate (PS&E) for the
construction of approximately 1.3 miles of 2‐lane interim roadway with bridges
from Leander Road to its intersection with Wolf Ranch Parkway Extension (TIP
Project No. 14A.
Purpose This project is identified as needed in the OTP and GTEC TIP. This project, in
coordination with Wolf Ranch Parkway Extension, will provide access from
Leander Road to DB Wood Road south of SH 29, allowing alternate access from
southwest to west areas of the City, relieving the increasing traffic demand along
the IH 35 corridor.
Project Manager Bill Dryden, P.E.
Engineer HDR Engineering, Inc.
Element Status / Issues
Design Engineer has completed the project PS&E, less construction contract documents
and environmental permitting required at time of actual construction.
Environmental/
Archeological
Draft Report detailing the environmental, geotechnical and historical issues has
been completed and submitted to the Williamson County Conservation
Foundation for determination of issues to be mitigated.
Rights of Way ROW Acquisition process moving to condemnation for the Weir Trust
properties.
Guy/Knight property – Closing pending
Wolf property – Acquisition complete.
Utility Relocations None identified at this time.
Construction TBD
Other Issues None
Wolf Ranch Parkway Extension Project
(SW Bypass to DB Wood Road)
Project No. 5QV TIP No. 14a
January 2015
Unchanged
Project Description Design Schematic and Plans Specifications & Estimate for the construction of a
roadway from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of
SH 29. The project is planned as a major arterial.
Purpose This project is identified as needed in the OTP and the TIP. This project, in
coordination with Southwest Bypass (#14B), will provide access from Leander
Road to DB Wood Road south of SH 29, allowing alternate access from southwest
to west areas of the City, relieving the increasing traffic demand along the IH‐35
corridor.
Project Manager Bill Dryden, P.E.
Engineer HDR, Engineering, Inc.
Element Status / Issues
Design Engineer is completing the fencing plans, its required environmental clearance
documents (to determine the fee for WCCF) and the construction PS&E bidding
package.
Environmental/
Archeological
Final report concerning the environmental, geotechnical and historical issues has
been submitted for review.
Rights of Way Complete.
Utility Relocations None identified at this time.
Construction Future
Other Issues Fencing may not be required with the purchase of the property by Hillwood
Development – awaiting response from developer.
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Engineer is completing the fencing plans, its
required environmental clearance documents
(to determine the fee for WCCF) and the
construction PS&E bidding package.
ROW has been acquired.
On Schedule
Unchanged
1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less
construction contract documents and
environmental permitting required at time of actual
construction.
We have reached agreement with the
representative of the Guy/Knight
properties. ROW Acquisition process moving
to condemnation for the Weir Trust
properties.
Appraisals have been updated.
Wolf property – Acquisition complete.
On Schedule
Unchanged
7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary
Engineering Report and has begun final PS&E
design efforts.
Engineer is developing ROW strip map and
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Construction scheduled to begin in February
2015.
Utility coordination on-going as ROW is acquired.
All appraisals are complete. Final offers have been
made for all ROW parcels.
The paperwork has been filed for all parcels
requiring condemnation.
As of October 16th, the City has obtained
Possession and Use Agreements or have
closings planned within the next couple
weeks for all the remaining FM 1460
parcels.
Utility Relocation Agreements were approved
by Council at its October 28th
meeting
On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer shall develop the ROW Map, acquire
ROW, address potential environmental issues
and complete construction PS&E in
anticipation of future funding availability.
On Schedule
Snead Drive 5QZ PS&E is complete;
Awaiting ROW for water quality pond.
On Schedule
Unchanged
825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineering has submitted the proposed
alignment and is working on the 30%PS&E.
On Schedule
Unchanged
196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
GTEC PROJECT UPDATE AND STATUS REPORT
January 2105
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-01.xlsx Page 1 of 2 12/29/2014
GTEC PROJECT UPDATE AND STATUS REPORT
January 2105
Current Economic Development Projects Project
Type
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-01.xlsx Page 2 of 2 12/29/2014
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
January 2015
Unchanged
Project Description Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents,
estimates of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular
capacity and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
Element Status / Issues
Design Staff met with Engineer and discussed potential courses of action. There are four basic
paths to consider: Do Nothing. Short Term Temporary Fix. Medium Term Fix. Replace
Structure.
Engineer has developed 2 potential conceptual alignments for the proposed
reconstruction of the bridge.
Surveying TBD
Environmental TBD during Phase II
Rights of Way Prop. ROW from 3rd Street to N. of 2nd; Exist. ROW from N. of 2nd to Morrow Street.
Utility Reloc’ns TBD (future)
Construction TBD
Other Issues Candidate project for May 2015 Bond Program election;
Project submitted for CAMPO funding;
Project eligible for TxDOT Off‐System Bridge Replacement Program.
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. QQ1
January 2015
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Working with TxDOT to develop an Advance Funding Agreement for plans review
and construction administration.
FM 971 at Austin Avenue
Improvements in San Gabriel Park
Project No. 1BZ TIP No. QQ1
January 2015
Unchanged
Project Description Design of final plans, specifications and estimates (PS&E) for the moving of all park
amenities from the new FM 971 ROW.
Purpose To clear the ROW of park amenities and allow TxDOT review of the PS&E.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
N/A
Rights of Way Complete
Utility Relocations Complete
Construction Contractor had defaulted; Surety has a replacement contractor and work is back
under way; scheduled for completion in January 2015.
Other Issues See Construction, above.
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. EEa, EEb & EEc
January 2015
Unchanged
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way As of October 16th, the City has obtained Possession and
Use Agreements or have closings planned within the
next couple weeks for all the remaining FM 1460 parcels.
Acquired: 31
Pending: 3
Condemnation: 2
Total: 36
Utility Relocations Ongoing as ROW is being acquired.
Construction Bid opened August 2014
Construction scheduled to commence February 2015.
Other Issues None Pending
N Austin Avenue Sidewalk Improvements
Rec Center to Georgetown High School
Project No. 1CV TIP No. None
January 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk
improvements along N. Austin Avenue between the Georgetown Recreational Center and
Georgetown High School.
Purpose To provide a safe pedestrian route along North Austin avenue.
Project Managers Bill Dryden, P.E.
Engineer URS Corporation
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way None
Utility Relocations None
Construction City and Contractor have completed the walk‐through and Contractor has the
punch list of remaining items of work.
Other Issues (Dec 2014) GTAB had asked about needing MBGF along Austin Avenue where the
new sidewalk and retaining wall cross the creek just north of the Dollar General
store. Under AASHTO guidelines, slopes of 3:1 or flatter do not warrant
installation of MBGF. The finished slope in this area is 4:1.
Overall Transportation Plan Update
January 2015
Project
Description
The updated OTP is a continuation of the effort that the City completed in 2004
with the adoption of the initial OTP. That document provided an analysis of
existing conditions and travel characteristics, a refined area‐wide travel demand
model, review of the City’s roadway functional classification system and a revised
Thoroughfare Plan.
Project Managers Ed Polasek, AICP, Bill Dryden, P.E., Nat Waggoner, PMP® and Jordan Maddox,
AICP
Engineer Klotz Associates, Inc.
Element Status / Issues
Key
Accomplishments
• 2012 roadway network update completed.
• 11 of 13 project elements completed. Final two elements (Chapters 8 and 9) are
under review and are nearly complete.
• OTP Chapter 6 has been updated to include 2014 Sidewalk Master Plan and
Park’s Trails Master Plan by reference.
Upcoming Tasks Staff:
• Will present the DRAFT OTP to GTAB for its review and comments January
9th.
• Will present the DRAFT OTP to P&Z for its review and comments January 20th.
• Will compile all comments and present the FINAL DRAFT OTP to GTAB
February 13th for its recommendation to Council.
• Will present the Final DRAFT OTP to Council February 24th for Public
Hearing and 1st Reading of Ordinance adopting the OTP.
• Will present 2nd Reading of Ordinance adopting the OTP March 10th.
Issues Capital Area Metropolitan Planning Organization (CAMPO) has not yet adopted
the 2040 Regional Transportation Plan nor the 2010 Travel Demand Model
supporting that plan. Once adopted, the 2040 plan and model will provide key
data which will allow supporting jurisdictions the opportunity to update their
transportation plans. Georgetown transportation planning efforts will benefit from
updated modeling data and should pursue funding to update the 2012 data
currently informing the OTP.
Sidewalk Master Plan and Public Facility Access Audit
January 2015
Purpose The purpose of the City of Georgetown Sidewalk Study and Public Facility Access
Audit is to inventory existing public infrastructure within the City of Georgetown
City Limits, identify design and compliance deficiencies, evaluate future program
requirements, and develop a long term implementation plan.
Project Manager Nat Waggoner, PMP®
Engineer HDR, Inc.
Task Status / Issues
Initiation - Task 1.3 – Project Kick Off Meeting completed May 15, 2014.
Planning - Task 6.2 – Public Meetings (Adoption)
Execution - See below
Task Name Start End
ADA Reporting Criteria for Sidewalk Analysis May-14 Jun-14
Comprehensive Review of Existing Studies, Plans, and Reports May-14 Jun-14
Self-Assessment Survey of Downtown District May-14 Jul-14
Data Collection and Field Inventory Jun-14 Aug-14
City Facilities Survey Jul-14 Sep-14
Sidewalk Implementation Plan and Project Prioritization May-14 Oct-14
Parks and Amenities Survey Nov-14 Jan-14 Ongoing
Government and Public Stakeholder Meetings May-14 Jan-15
Public Meetings and Hearings Periodic thru Mar-15
ADA Transition Plan Update to Council Targeting Mar-15
Other Notes ADA
NOV–Transition Plan amendment planning audit by Altura Solutions
JAN –RAS review & recommended revisions complete
JAN –Staff input complete
FEB –Boards, Commissions and Council review
MAR–Adoption
Project Website
Launched July 15, 2014
Open House #2
January 22, 2015, McCoy Elementary Library, 5:30 p.m. – 7:30 p.m.
Description Estimated Fee
Priority 1 Projects $10,600,000
Priority 2 Projects $7,040,000
Priority 3 Projects $7,770,000
Remaining Sidewalk Master Plan Projects $244,590,000
Southeast Inner Loop Corridor Study
(IH 35 to Rockride Lane)
Project No. None Project No. None
January 2015
Project
Description
Develop preliminary design schematic alternatives, perform preliminary engineering and
prepare an engineering report for the Southeast Inner Loop Schematic Design from I 35 to
Rockride Lane (CR 110) and Sam Houston Avenue.
Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of probable project
costs and ROW needs for the future SH 29 Bypass, connecting the westerly route (SH 29 to I 35)
with Southeast Inner Loop and Sam Houston Avenue.
Project Managers Ed Polasek, AICP, and Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Draft Final Report and Alignment were presented to GTAB in September; and were
forwarded to Council with a unanimous recommendation of the Board for adoption.
Surveying TBD (future)
Environmental/
Archeological
TBD (future)
Rights of Way To be conceptually established during the preliminary schematic phase and further
refined through the design phases.
Utility
Relocations
TBD (future)
Construction TBD (future)
Other Issues The Final Report and Alignment will be presented to Council at its January 13th
meeting for adoption.
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. 14c
January 2015
Unchanged
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is in preliminary engineering and schematic design phase of the facility.
Alignment has been presented to staff and management.
Surveying City stall met with the Surveyor to resolve a conflict in the proposed ROW to be
acquired from Texas Crushed Stone.
Environmental/
Archeological
TBD by preliminary engineering phase.
Rights of Way Conceptually established by the Industrial Agreement; will be refined through the
schematic design phase.
Negotiations ongoing for the remainder of the ROW
Utility Relocations TBD (future)
Construction This project included in the Williamson County 2013 Bond Program to construct 2
lanes of the ultimate roadway.
Other Issues None
Transit Study
as Requested by City Council
Project No. None Project No. None
January 2015
Unchanged
Project
Description
Council Motion: Discussion and possible direction to the City of Georgetownʹs Transportation
Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council
no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and
Regional Transportation Organizations including the benefits, conditions, and justification which
would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant
State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve
Fought, Councilmember, District 4
Amended Motion:
1. The City Manager to determine what time and effort staff have available to conduct this type
of study over the next year. If it is not in the Transportation Division, Planning Department,
Finance Department and/or City Manager’s Office work program, as outlined in the current
draft budget, can it be adequately staffed to complete this level of work over the next year?
2. Is the challenge to research Federal, State and Regional transportation organizations or is it
transit programs? This direction to staff is assuming it is transit programs.
3. Narrow the specific analysis to programs that are actually authorized to receive Federal
formula and discretionary funding programs found within the current Federal Transit
Administration. However, that would narrow the field down to three agencies or programs.
Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of
Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310
transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.
CAMPO, Project Connect, Project Connect North and My35 are simply planning programs
that include staff from Capital Metro, Lone Star Rail District, and TxDOT and
representatives from local governments.
4. The analysis should be based on how those planning programs will lead to funding through
the project delivery agencies. (Fought amended to include financial risk and benefits to the City)
5. The Council should provide the Board and staff specifics on what type of economic analysis
data will lead to an ultimate decision by the City Council.
6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a
Transit Oriented Development would look like.’ Years ago, when the City was looking at
transportation options and creating a TOD ordinance, there was a field trip to perform some
on the ground research. Members of the City Council, Planning and Zoning, and staff
(GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.
We should have at least one field trip during this study. Since it has been about 8 years or
so since that first and only field trip, it should be extremely informative to do it again and
see what a TOD looks like today and how the project has performed over the years.
Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)
Project
Manager
Ed Polasek, AICP
Engineer TBD
Project Status Workplan Under Development
Transportation Services Operations
CIP Maintenance
January 2015
Project Description 2013/14‐2015 CIP Maintenance of roadways including, Chip seal, Cutler
Overlays, Fog seal applications and Engineering design of future rehabilitation
projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, Steger Bizzell, Halff Assoc.
Task Status / Issues
2nd and 6th Street
Engineering
(KPA) 2nd St to College St plans are complete. Advertising, bidding and
construction will coincide with Parks and Recreation VFW Field
reconstruction project in approximately June / July minimizing disruption to
baseball season and to residents. The engineer’s estimate is much greater than
the project budget. Last year’s 2nd Street funds (scheduled to roll) were
utilized on additional 9th Street rehabilitation costs. The 2nd Street project can
be bid and awarded by rolling and utilizing the funds for the 10th and 11th
Street construction scheduled for 2015. Some of the downtown merchants
have expressed concerns about the constant disruptions of the ongoing
downtown rehabilitation. Rolling the projects would give a one year break
from rehabilitation in this area.
9th Street
(Main to Rock)
(KPA) (Patin Construction) Austin to Rock portion 98% completed. A
separate electric contractor is working on the Austin Ave. to Main St. portion
placing additional underground conduit placement. Patin is scheduled to
return to this section in early January when the conduit is in place. Contractor
has worked hard to accommodate businesses during shopping season.
Chip Seal 2015 proposed Chip Seal (2015 CIP Presentation for January GTAB)
Fog Seal 2015 Fog sealing will be completed in‐house. New product utilized by staff in
October is performing well. Staff hopes to evaluate one more product
manufactured by Western Emulsions before Spring.
Cutler/overlay 2015 proposed Cutler Overlays (2015 CIP Presentation for January GTAB)
Pavement
Evaluation
KPA Engineering: pavement evaluation/scoring and update of 5 year CIP
presentation scheduled for January GTAB. A final PCI report, 5 year CIP
roadway maintenance plan, and FY 15 CIP design task order will be presented to
GTAB on January 9th.
City of Georgetown, Texas
Transportation Enhancement Corp
January 21, 2015
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports
for November 2014, December 2014 and 2013/2014 Preliminary Year-End financial report. -
Micki Rundell, Chief Financial Officer, COG Finance Manager, GTEC
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Financial reports
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
months of November and December are also included.
**Note: Beginning with the November 2014 report, the format has been modified.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
ATTACHMENTS:
Description Type
Finacial Report Cover Memo
Prepared by: LKemp
1/14/2015 L:\Division\finance\Share2\AGENDA\GTEC\2015\Finreports\201409-September Prelim Bud
Georgetown Transportation Enhancement Corporation
September 30, 2014
2013/2014
Budget
September 30, 2014
Year To Date Actual [A]
Variance
Budgeted vs Actual
Items to be
considered for
Roll Forward
Beginning Fund Balance 9,813,341 12,339,757 [B]2,526,416
Revenue:
Sales Tax Revenue 4,550,000 5,114,052 [C]564,052
Interest 15,000 20,295 5,295
Reimbursement due from TXDOT 6,054,785 2,734,039 (3,320,746) 1,350,000
Reimbursement due from City of Round Rock 196,000 196,000 -
PID Assessments (Wolf Ranch Agreement)500,000 495,638 (4,362)
Debt Proceeds 831,000 - (831,000)
Total Revenue 12,146,785 8,560,024 (3,586,761)
Expense:
Operating Expenses
Administrative Expense & Supplies 344,963 310,498 34,465
Debt Service 2,709,518 2,709,630 (112)
Issuance Cost 6,000 - 6,000
Transportation Improvement Program
ROW -1460 6,727,539 3,078,074 [D]3,649,465 1,500,000
SH 29 to RM2243 (SW Bypass)3,719,107 22,072 3,697,035
SW Bypass - 2243 to IH35 820,000 - 820,000 820,000
Arterial SE 1: Inner Loop - 131,805 [E](131,805)
Fontana Drive to Austin Avenue 571,178 479,588 91,590
Wolf Ranch Pkwy Extension 283,350 - 283,350
NB Front Rd 382,822 382,822 -
Snead Drive 825,100 87,000 738,100 738,100
Rivery Road 750,000 1,033 748,968
IH35/Hwy29 Intersection Improvements 650,000 - 650,000
Rabbit Hill Ext (pass thru)196,000 196,000 -
Economic Development Projects
To be determined 1,137,500 - 1,137,500
Total Expense 19,123,077 7,398,521 11,724,556 3,058,100
Ending Fund Balance 2,837,049 13,501,260
Reservations
Contingency = 90 days sales tax receipts 1,266,250
Unreserved Fund Balance - Budgeted 1,570,799
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 933,154
Investments - Certificates of Deposits & Money Market Accounts 10,015,326
Amortization of investments 834
TXDOT Receivables 3,024,880
Current UNRESERVED Assets and CASH ON HAND Total:13,974,193
TXDOT Receivables Aging
Not Requested 406,614
0 - 60 days 562,023
61 - 120 days 163,512
121 or more days 1,892,731
Total TXDOT Receivables 3,024,880
Bond Debt Outstanding
2007 Sales Tax Bonds 8,470,000
[A] Preliminary, unaudited year end balances.
[B] Actual beginning fund balance.
[C] Sales tax posts two months after collections.
[D] TXDOT reimburses 90% of allowable charges.
[E] Final Charges to close-out project. Cash available, budget to be adjusted.
Prepared by: LKemp
1/15/2015
Georgetown Transportation Enhancement Corporation
As of November 30, 2014
Statement of Operations
A B C D E
2014/2015 11/30/2013
Budget $ YTD Actuals $%
Beginning Fund Balance 10,681,398 [A]13,501,260 (2,819,862) 12,339,757 1,161,503 9%
Operating Revenues:
Sales Tax Revenue 5,491,500 [B]20,879 (5,470,621) 35,581 (14,702) -41%
Interest 12,500 5,248 (7,252) 1,340 3,908 292%
Reimbursement due from TXDOT - [C]247,982 247,982 273,039 (25,058) -9%
PID Assessments (Wolf Ranch Agreement)500,000 [D]- (500,000) - - 0%
Total Operating Revenues 6,004,000 274,109 (5,729,891) 309,960 (35,851) -12%
Operating Expenses:
Administrative Expense & Supplies (405,101) (44,821) (360,280) (30,777) (14,045) 46%
Total Operating Expenses (405,101) (44,821) (360,280) (30,777) (14,045) 46%
Total - Net Operating Revenues (Expenses)5,598,899 229,288 (6,090,171) 279,184 (49,896) -18%
Non-Operating Revenues (Expenses):
Debt Service (2,600,131) - (2,600,131) - - 0%
ROW-1460 - [C][E](352,577) 352,577
FM 1460 Widening (450,000) - (450,000)
SH 29 to RM2243 (SW Bypass)(3,704,107) (618,570) (3,085,537)
SW Bypass - 2243 to IH35 (680,000) - (680,000)
Arterial SE 1: Inner Loop - (5,546) 5,546
Fontana Drive to Austin Avenue (91,590) - (91,590)
Wolf Ranch Pkwy Extension (283,350) - (283,350)
Snead Drive - [E](20,000) 20,000
Rivery Road (Convention Center Prj.)(721,000) (706,110) (14,890)
IH35/Hwy29 Intersection Improvements (650,000) - (650,000)
Rivery Extension (Williamson Dr. to NW Blvd)(1,500,000) - (1,500,000)
Transportation Improvement Program (8,080,047) (1,702,803) (6,377,244)
To Be Determined (1,372,875) - (1,372,875)
Economic Development Projects (1,372,875) - (1,372,875)
Total Non-Operating Revenues (Expenses)(1,702,803) (10,350,250)
Ending Fund Balance 4,227,244
Reservations
Contingency = 90 days sales tax receipts 1,501,000
TXDOT Refund for Williams Dr. payment.915,891
Total Reserved Fund Balance 2,416,891
Unreserved Fund Balance 1,810,353
NOTES:
[A]Preliminary beginning fund balance.
[B]Sales tax posts two months after collections.
[C]TXDOT reimburses 90% of allowable charges on FM 1460
[D]Assessment revenues transferred at fiscal year end.
[E]Part of budget amendment. Funds rolling forward from prior year.
(12,053,053)
11/30/2014
YTD Actuals
Variance
Year to Date
Variance
Budget
Prepared by: LKemp
1/15/2015
Georgetown Transportation Enhancement Corporation
As of November 30, 2014
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 592,632
Investments - Certificates of Deposits & Money Market Accounts 10,020,694
TXDOT Receivables 2,952,907
Current Assets and CASH ON HAND Total:13,566,232
TXDOT Receivables Aging [A]
Not Requested 406,614
0 - 60 days -
61- 120 days 562,023
121 or more days 1,984,270
Total TXDOT Receivables 2,952,907
Bond Debt Outstanding
2007 Sales Tax Bonds 8,470,000 (Proceeds funded SE1)
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Budgeted Ending Fund Balance 4,227,244
Less:
Reserved - TXDOT Refund for Williams Dr. payment [B](915,891)
Reserved - Contingency = 90 days of sales tax receipts (1,501,000)
Unreserved Fund Balance - Budgeted 1,810,353
Add:
Economic Development Projects to be determined 1,372,875 Appropriated per policy
Preliminary Projected Excess Beginning Fund Balance [C]2,819,862
Less:
Projects to be rolled forward from 2013/14 (1,709,000) Presented January 21st
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 4,294,090
NOTES:
[A]TXDOT reimbursement payments are behind due to staffing shortages at TXDOT. Reimbursement requests
have been appropriately submitted and full payment is expected.
[B]To fund settlement with Williamson Co.
[C]Represents excess revenues earned and projects not expended.
Prepared by: LKemp
1/14/2015 L:\Division\finance\Share2\AGENDA\GTEC\2015\Finreports\201411-November NEW
Georgetown Transportation Enhancement Corportation
November 30, 2014
Variance % Var.
MONTH [a]2010-11 2011-12 2012-13 2013-14 2014-15 To FY 14 To FY 14
October 264,484 281,056 345,296 367,451 392,374 24,923 6.78%
November 309,844 297,888 328,333 398,208
December 467,122 447,872 470,330 538,728
January 271,870 292,708 330,857 357,430
February 231,618 291,782 311,562 347,604
March 432,060 423,287 462,254 457,421
April 288,399 325,447 337,678 424,007
May 293,230 323,676 377,648 450,289
June 404,048 398,654 456,529 493,224
July 279,124 359,877 371,061 409,739
August 300,806 343,168 370,942 392,059
September 359,326 353,337 500,787 477,892
Total $3,901,931 $4,138,751 $4,663,277 $5,114,052 $392,374 $24,923
YTD 574,328 578,944 673,629 765,659 392,374 (373,285)-48.75%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2012-13
2013-14
2014-15
Check Report Summary
For the Month Ending
November 30, 2014
Gardere, Wynne, Sewell LP $9,747.45
Legal services related to FM1460 $4,968.45
Legal services related to SW Bypass 4,779.00
Georgetown Title Company 610,256.28
SW Bypass project 610,256.28
Lone Star Appraisals 7,135.00
ROW FM 1460 7,135.00
Klotz Associates, Inc.3,148.12
TIP Process & Model Updates 2,268.14
FM 971 / Fontana (NW Bridge)507.68
North Bound Frontage Rd (2338 - Lakeway)372.30
KoKel-Oberrender-Wood 2,000.00
Appraisal related to FM1460 2,000.00
C.L. Thomas Holdings LLC 266,400.00
Possession & Use Agreement
for parcels 202A & 202B 266,400.00
Chiang, Patel, & Yerby Inc.13,597.45
Mays Street extension 13,597.45
Kasberg, Patrick & Associates, L.L.P.9,500.00
Rivery Blvd extension 9,500.00
$921,784.30 $921,784.30
12/05/2014 12:50 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:11/01/2014 THRU 11/30/2014
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011240 GARDERE WYNNE SEWELL LP
I-1166154 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS OCT 2014 INVOICES 236.00
I-1166155 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-014 ROW - 1460 OCT 2014 INVOICES 1,914.00
I-1166156 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-014 ROW - 1460 OCT 2014 INVOICES 413.00
I-1166157 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-014 ROW - 1460 OCT 2014 INVOICES 94.78
I-1166158 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-014 ROW - 1460 OCT 2014 INVOICES 1,271.64
I-1166159 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-014 ROW - 1460 OCT 2014 INVOICES 1,275.03
I-1166160 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS OCT 2014 INVOICES 442.50
I-1166161 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS OCT 2014 INVOICES 3,038.50
I-1166162 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS OCT 2014 INVOICES 737.50
I-1166163 OCT 2014 INVOICES R 11/13/2014 207798
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS OCT 2014 INVOICES 324.50 9,747.45
10990 KLOTZ ASSOCIATES, INC.
I-1014049 KAI 14-003 R 11/13/2014 207799
400 5-0902-51-330 SPECIAL SERVICES KAI 14-003 2,268.14 2,268.14
10120 KOKEL-OBERRENDER-WOOD
I-12-064-7 INVOICE 12-064-7 R 11/13/2014 207800
400 9-0980-90-014 ROW - 1460 INVOICE 12-064-7 2,000.00 2,000.00
011400 C.L.THOMAS HOLDINGS LLC
I-CR111314 C.L.THOMAS HOLDINGS LLC R 11/20/2014 207962
400 9-0980-90-014 ROW - 1460 C.L.THOMAS HOLDINGS 266,400.00 266,400.00
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.01-4 T. O. CPY 14-001 R 11/20/2014 207963
400 9-0980-90-060 MAYS STREET T. O. CPY 14-001 13,597.45 13,597.45
10990 KLOTZ ASSOCIATES, INC.
I-1014051 KAI 14-001 R 11/20/2014 207964
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 507.68
I-1014052 KAI 14-002 R 11/20/2014 207964
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 14-002 372.30 879.98
12/05/2014 12:50 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:11/01/2014 THRU 11/30/2014
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10140 GEORGETOWN TITLE COMPANY
I-CR111714 GEORGETOWN TITLE COMPANY R 11/21/2014 208171
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GEORGETOWN TITLE COM 610,256.28 610,256.28
10560 LONE STAR APPRAISALS
I-4083.2.C.MRD/CPG INV'S 4083 4084 R 11/25/2014 208338
400 9-0980-90-014 ROW - 1460 INV'S 4083 4084 4,445.00
I-4084.2.C.MRD/CPG INV'S 4083 4084 R 11/25/2014 208338
400 9-0980-90-014 ROW - 1460 INV'S 4083 4084 2,690.00 7,135.00
10090 KASBERG, PATRICK &
I-14-130-001 KPA 15-001 E 11/24/2014 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 9,500.00 9,500.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 8 912,284.30 0.00 912,284.30
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 1 9,500.00 0.00 9,500.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 5-0902-51-330 SPECIAL SERVICES 2,268.14
400 9-0980-90-014 ROW - 1460 280,503.45
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 615,035.28
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 507.68
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 372.30
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 9,500.00
400 9-0980-90-060 MAYS STREET 13,597.45
*** FUND TOTAL *** 921,784.30
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 9 921,784.30 0.00 921,784.30
BANK: JPM TOTALS: 10 921,784.30 0.00 921,784.30
REPORT TOTALS: 19 921,784.30 0.00 921,784.30
Prepared by: LKemp
1/15/2015
Georgetown Transportation Enhancement Corporation
As of December 31, 2014
Statement of Operations
A B C D E
2014/2015 12/31/2013
Budget $ YTD Actuals $%
Beginning Fund Balance 10,681,398 [A]13,501,260 (2,819,862) 12,339,757 1,161,503 9%
Operating Revenues:
Sales Tax Revenue 5,491,500 [B]410,111 (5,081,389) 399,927 10,184 3%
Interest 12,500 5,248 (7,252) 1,874 3,374 180%
Reimbursement due from TXDOT - [C]438,800 438,800 1,823,457 (1,384,657) -76%
PID Assessments (Wolf Ranch Agreement)500,000 [D]- (500,000) - - 0%
Debt Proceeds 17,500,000 [E]- (17,500,000) - - 0%
Total Operating Revenues 23,504,000 854,159 (22,649,841) 2,225,259 (1,371,100) -62%
Operating Expenses:
Administrative Expense & Supplies (405,101) (51,238) (353,863) (47,188) (4,050) 9%
Total Operating Expenses (405,101) (51,238) (353,863) (47,188) (4,050) 9%
Total - Net Operating Revenues (Expenses)23,098,899 802,921 (23,003,704) 2,178,071 (1,375,150) -63%
Non-Operating Revenues (Expenses):
Debt Service (2,600,131) - (2,600,131) - - 0%
ROW-1460 - [C][F](509,790) 509,790
FM 1460 Widening (450,000) - (450,000)
SH 29 to RM2243 (SW Bypass)(3,704,107) (618,570) (3,085,537)
SW Bypass - 2243 to IH35 (680,000) - (680,000)
Arterial SE 1: Inner Loop - (5,546) 5,546
Fontana Drive to Austin Avenue (91,590) - (91,590)
Wolf Ranch Pkwy Extension (283,350) - (283,350)
Snead Drive - [F](20,000) 20,000
Rivery Road (Convention Center Prj.)(721,000) - (721,000)
IH35/Hwy29 Intersection Improvements (650,000) - (650,000)
Rivery Extension (Williamson Dr. to NW Blvd)(1,500,000) (706,110) (793,890)
Pecan Center Drive (6,850,000) [E]- (6,850,000)
Mays Street (Rabbit Hill Road)(S. Georgetown TIRZ)(10,650,000) [E]- (10,650,000)
Transportation Improvement Program (25,580,047) (1,860,016) (6,220,031)
To Be Determined (1,372,875) - (1,372,875)
Economic Development Projects (1,372,875) - (1,372,875)
Total Non-Operating Revenues (Expenses)(1,860,016) (10,193,037)
Ending Fund Balance 4,227,244
Reservations
Contingency = 90 days sales tax receipts 1,501,000
TXDOT Refund for Williams Dr. payment 915,891
Total Reserved Fund Balance 2,416,891
Unreserved Fund Balance 1,810,353
NOTES:
[A]Preliminary beginning fund balance.
[B]Sales tax posts two months after collections.
[C]TXDOT reimburses 90% of allowable charges on FM 1460.
[D]Assessment revenues are transferred at fiscal year end.
[E]Budget amendment approved by City Council January 13, 2015. Bonds to be issued at a later date (2016) and project construction will be in 2016-17.
[F]Part of budget amendment. Funds rolling forward from prior year.
(29,553,053)
12/31/2014
YTD Actuals
Variance
Year to Date
Variance
Budget
Prepared by: LKemp
1/15/2015
Georgetown Transportation Enhancement Corporation
As of December 31, 2014
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 2,447,238
Investments - Certificates of Deposits & Money Market Accounts 10,020,455
TXDOT Receivables 1,401,884
Current Assets and CASH ON HAND Total:13,869,576
TXDOT Receivables Aging [A]
Not Requested 406,614
0 - 60 days -
61- 120 days 47,245
121 or more days 948,025
Total TXDOT Receivables 1,401,884
Bond Debt Outstanding
2007 Sales Tax Bonds 8,470,000 (Proceeds funded SE1)
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Budgeted Ending Fund Balance 4,227,244
Less:
Reserved - TXDOT Refund for Williams Dr. payment [B](915,891)
Reserved - Contingency = 90 days of sales tax receipts (1,501,000)
Unreserved Fund Balance 1,810,353
Add:
Economic Development Projects to be determined 1,372,875 Appropriated per policy
Preliminary Projected Excess Beginning Fund Balance [C]2,819,862
Less:
Projects to be rolled forward from 2013/14 (1,709,000) Presented January 21st
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 4,294,090
NOTES:
[A]TXDOT reimbursement payments are behind due to staffing shortages at TXDOT. Reimbursement requests
have been appropriately submitted and full payment is expected.
[B]To fund settlement with Williamson Co.
[C]Represents excess revenues earned and projects not expended.
Prepared by: LKemp
1/14/2015 L:\Division\finance\Share2\AGENDA\GTEC\2015\Finreports\201412-December
Georgetown Transportation Enhancement Corporation
December 31, 2014
Variance % Var.
MONTH [a]2010-11 2011-12 2012-13 2013-14 2014-15 To FY 14 To FY 14
October 264,484 281,056 345,296 367,451 392,374 24,923 6.78%
November 309,844 297,888 328,333 398,208 411,566 13,358 3.35%
December 467,122 447,872 470,330 538,728
January 271,870 292,708 330,857 357,430
February 231,618 291,782 311,562 347,604
March 432,060 423,287 462,254 457,421
April 288,399 325,447 337,678 424,007
May 293,230 323,676 377,648 450,289
June 404,048 398,654 456,529 493,224
July 279,124 359,877 371,061 409,739
August 300,806 343,168 370,942 392,059
September 359,326 353,337 500,787 477,892
Total $3,901,931 $4,138,751 $4,663,277 $5,114,052 $803,940 $38,281
YTD 574,328 578,944 673,629 765,659 803,940 38,281 5.00%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2012-13
2013-14
2014-15
Check Report Summary
For the Month Ending
December 31, 2014
Gardere, Wynne, Sewell LP $24,212.12
Legal services related to FM1460 $16,905.62
Legal services related to SW Bypass 1,760.50
Legal services related to SE1 5,546.00
Williamson County Clerk 52,380.00
Commissioners Award - ROW FM 1460 52,380.00
Lee Norton Bain Attorney at Law 900.00
Commissioners Award fee - ROW FM 1460 900.00
Klotz Associates, Inc.203.06
FM 971 / Fontana (NW Bridge)101.53
North Bound Frontage Rd (2338 - Lakeway)101.53
Joe Enriquez 500.00
Commissioners Award fee - ROW FM 1460 500.00
Rufus L. Honeycutt 500.00
Commissioners Award fee - ROW FM 1460 500.00
Randall J. Pick 400.00
Commissioners Award fee - ROW FM 1460 400.00
Tom N. Pilgrim 400.00
Commissioners Award fee - ROW FM 1460 400.00
$79,495.18 $79,495.18
1/09/2015 4:53 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:12/01/2014 THRU 12/31/2014
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011310 LEE NORTON BAIN ATTORNEY AT LA
I-CR120314/BAIN LEE NORTON BAIN ATTORNEY AT LA R 12/04/2014 208492
400 9-0980-90-014 ROW - 1460 LEE NORTON BAIN ATTO 500.00
I-CR120314/BAIN.2 LEE NORTON BAIN ATTORNEY AT LA R 12/04/2014 208492
400 9-0980-90-014 ROW - 1460 LEE NORTON BAIN ATTO 400.00 900.00
011410 JOE ENRIQUEZ
I-CR120314/ENRIQUEZ JOE ENRIQUEZ R 12/04/2014 208493
400 9-0980-90-014 ROW - 1460 JOE ENRIQUEZ 500.00 500.00
011350 RUFUS L. HONEYCUTT
I-CR120314/HONEYCUTT RUFUS L. HONEYCUTT R 12/04/2014 208494
400 9-0980-90-014 ROW - 1460 RUFUS L. HONEYCUTT 500.00 500.00
011430 RANDALL J PICK
I-CR120314/PICK RANDALL J PICK R 12/04/2014 208495
400 9-0980-90-014 ROW - 1460 RANDALL J PICK 400.00 400.00
011420 TOM N PILGRIM
I-CR120314/PILGRIM TOM N PILGRIM R 12/04/2014 208496
400 9-0980-90-014 ROW - 1460 TOM N PILGRIM 400.00 400.00
10680 WILLIAMSON COUNTY CLERK
I-CR120214 WILLIAMSON COUNTY CLERK R 12/04/2014 208497
400 9-0980-90-014 ROW - 1460 WILLIAMSON COUNTY CL 52,020.00 52,020.00
011240 GARDERE WYNNE SEWELL LP
I-1169611 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-014 ROW - 1460 GINNINGS 118.00
I-1169612 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-014 ROW - 1460 A. GINNINGS 1,782.76
I-1169613 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-014 ROW - 1460 MENDOZA 1,250.44
I-1169615 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-014 ROW - 1460 PETERSON 7,946.75
I-1169616 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-014 ROW - 1460 RABBIT HILL PARTNER 4,800.54
I-1169617 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-014 ROW - 1460 THOMAS PETROLEUM 1,007.13
I-1169618 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS JDP PROPERTIES 355.00
I-1169619 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS PARCEL 5 19.00
I-1169620 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 HUGHES TRUST #2 5,546.00
I-1169621 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS GUY/KNIGHT TRUST 1,180.00
I-1169622 ROW WORK - SILCOCKS R 12/11/2014 208636
1/09/2015 4:53 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE:12/01/2014 THRU 12/31/2014
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011240 GARDERE WYNNE SEWELL LCONT
I-1169622 ROW WORK - SILCOCKS R 12/11/2014 208636
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS WEIR 206.50 24,212.12
10680 WILLIAMSON COUNTY CLERK
I-13-1718-CC4 CIVIL ACTION CONDEMNATION R 12/11/2014 208637
400 9-0980-90-014 ROW - 1460 RABBIT HILL PARTNERS 180.00 180.00
10680 WILLIAMSON COUNTY CLERK
I-13-1719-CC1 CIVIL ACTION CONDEMNATION R 12/11/2014 208638
400 9-0980-90-014 ROW - 1460 PETERSON 180.00 180.00
10990 KLOTZ ASSOCIATES, INC.
I-1114062 KAI 14-001 R 12/31/2014 209040
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 101.53
I-1114063 KAI 14-002 R 12/31/2014 209040
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 14-002 101.53 203.06
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 10 79,495.18 0.00 79,495.18
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 9-0980-90-014 ROW - 1460 71,985.62
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 1,760.50
400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 5,546.00
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 101.53
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 101.53
*** FUND TOTAL *** 79,495.18
City of Georgetown, Texas
Transportation Enhancement Corp
January 21, 2015
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
November 19, 2014. Jim Briggs, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on November 19, 2014 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jim Briggs (jk)
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 19, 2014
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, November 19, 2014.
Board Members Present:
Bill Connor - President, John Hesser – Vice President, Jerry Hammerlun - Secretary, Johnny
Anderson, Tommy Gonzalez, Leo Wood, Vacant Spot
Board Members Absent: All Present
Staff Present: Jim Briggs, Micki Rundell, Mike Babin, Jana Kern, Ed Polasek, Bill Dryden, Paul
Diaz, La’Mar Kemp, Terri Calhoun, Bridget Chapman, Laurie Brewer, Wes Wright,
Others Present: Tom Crawford, Ginny Hahn, Bob Smith, Wade Todd, Truman Hunt, Steve Johnston,
John Pettitt – 2015 Road Bond Committee, Matt Loeschman - Wilco Sun, Beth Wade – Community
Impact Newspaper, Mike Payne - The Advocate, Kristina Silcocks - Gardere
Minutes
Regular Session
(This Regular Session may, at any time, be recessed to convene and Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Mr. Bill Connor called the regular GTEC Board meeting to order on Wednesday,
November 19, 2014 at 3:30 PM.
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: TxDOT is hosting an open House on the IH 35
improvements, November 20th at the Georgetown High School. CAMPO has approved the
STPMM funding program for 2015-2018 and included at least $1M for the Austin Ave Bridge
replacement program.
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for October 2014. – Micki Rundell, Chief Financial Officer, COG, Finance Manager
F. Presentation and discussion of the 2015 Transportation Bond Committee initial project list– Nat
Waggoner, PMP ®, Transportation Analyst, Tom Crawford, Road Bond Committee Chair and
Edward G. Polasek, AICP, Transportation Services Director
Tom Crawford – Chair of the Road Bond Committee gave the board a power point presentation.
Several questions on the spending of Bonds both current and future.
Legislative Regular Agenda
G. Consideration and possible action to approve minutes from the regular GTEC Board meeting
held October 15, 2014. – Jim Briggs – General Manager, GTEC
Motion by Hesser, second by Gonzalez to approve minutes as presented Approved
unanimously 6-0
H. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales tax fund for the adopted 2014/15 Budget. - Micki Rundell,
Chief Financial Officer, COG Finance Manager, GTEC
Rundell explained what the public hearing was for.
Public Hearing opened at 4:54 PM
Public hearing closed at 4:55 PM
I. Discussion and possible action regarding amending the 2014/15 GTEC Budget for new projects
for 2014/15. Micki Rundell, Chief Financial Officer, COG, Finance Manager, GTEC
Rundell explained that the 14/15 budget amendment was due to new developer projects being
accepted. Motion by Anderson, second by Gonzalez to approve the amendment of the 2014/15
GTEC Budget. Approved unanimously 6-0
J. Consideration and possible action to approve an Amended Performance Agreement for the
Summit at the Rivery Project. – Bridget Chapman, City Attorney, Micki Rundell, CFO, and Jim
Briggs, Interim City Manager
Brewer stated that on November 2013 GTEC approved a performance agreement for up to
$750,000.00 of reimbursable road improvements for the development of the hotel/conference
center at the Summit at Rivery Park. The original agreement had project construction deadline
of December 31, 2015. This amendment extends the construction deadline to June 30, 2016. This
is a reimbursement agreement, meaning funds will not be paid until the completion of the
project in 2016 therefore; the funding will be included in the 2015/16 GTEC annual budget.
Motion by Hesser, second by Wood to approve the Amended Performance Agreement for the
Summit at Rivery. Approved unanimously 6-0
Motion by Hesser, second by Gonzalez that Section 551.071 and 551.072 are executive session
items under Government Code, Vernon’s Texas Codes. Approved unanimously 6-0
INTO EXECUTIVE SESSION AT 5:00 pm
K. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
Section 551.071 – Consultation with Attorney
Discussion and deliberation on proposed settlement of the following condemnation
proceedings in connection with the FM 1460 Improvement Project (North Segment):
a. Cause No. 13-1718-CC4; The State of Texas and the City of Georgetown v. Rabbit Hill
Partners and First State Bank Central Texas; Condemnation Proceeding, County Court at
Law No. 4, Williamson County, Texas (TxDOT RCSJ #2211-02-019 Parcel 211)
b. Cause No. 13-1719-CC1; The State of Texas and the City of Georgetown v. Gordon L.
Peterson, Brian F. Peterson, and Peggy Peterson; Condemnation Proceeding, County
Court at Law No. 1, Williamson County, Texas (TxDOT RCSJ #2211-02-019 Parcel 212)
c. Cause No. 13-1721-CC3; The State of Texas and the City of Georgetown v. Brian Felix
Peterson, Peggy Peterson and JDS, Inc., d/b/a First Option Mortgage Services;
Condemnation Proceeding, County Court at Law No. 3, Williamson County, Texas
(TxDOT RCSJ #2211-02-019 Parcel 215)
Kristina Silcocks, Attorney for the City, and Terri Glasby Calhoun, Real Estate Services
Coordinator and Edward G. Polasek, AICP, Transportation Services Director
Section 551.072 - Deliberation Regarding Real Property
Discussion and deliberation on acquisition of real property from The Guy, Jr. Family Trust,
dated October 2, 2003, W.T. Guy, Jr. and Valaree C. Guy Trustors and Monnajene G. Knight,
Trustee for The Britton Family Trust, in connection with the Southwest Bypass Road Project –
Edward G. Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real
Estate Services Coordinator
Out of Executive and in to Regular Session at 5:11 PM
L. Action from Executive Session
Section 551.071 - Motion by Gonzalez, second by Hesser to approve Cause No. 13-1718-CC4,
Cause No. 13-1719-CC1, and Cause No. 13-1721-CC3 as discussed in executive session.
Approved unanimously 6-0
Section 551-072 -Motion Gonzalez, second by Hammerlun to approve the acquisition of
real property from The Guy, Jr. Family Trust, dated October 2, 2003, W.T. Guy, Jr. and Valaree
C. Guy Trustors and Monnajene G. Knight, Trustee for The Britton Family Trust as discussed in
Executive Session. Approved unanimously 6-0
Adjournment
Meeting adjourned at 5:14 PM
Adjournment
The meeting was adjourned at 5:14 PM.
Approved: Attest:
_______________________ ________________________
Bill Connor - President Jerry Hammerlun– Secretary
_________________________
Jana R. Kern – Board Liaison
City of Georgetown, Texas
Transportation Enhancement Corp
January 21, 2015
SUBJECT:
Discussion and possible action regarding amending the 2014/15 GTEC Budget for projects with
remaining funding and approval from 2013/14. Micki Rundell, Chief Financial Officer, COG,
Finance Manager, GTEC
ITEM SUMMARY:
The projects listed below have previous approval for funding. This amendment is to roll the
appropriation from 2013/14 into 2014/15.
GTEC Fund
-Transportation Projects $3,059,000
COMMENTS:
These projects were approved in previous fiscal years.
FINANCIAL IMPACT:
The funding for these projects were projected to have been spent last year and were not, therefore
actual year end fund balance was greater than projected. This entry does not impact the ending
2014/15 budget fund balance.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Exhibt A - Budget Amendment Budget Amendment
L:\Division\finance\Share2\AGENDA\2015\Budget Amendments\2015 BA Rollforward Exhibit A-GTEC
Georgetown Transportation Enhancement Corporation (GTEC)
Revenues/Sources:
Fund Balance - prior year approved projects $(1,709,000)
TXDOT Reimbursement revenue - 90% of allowable expenses (1,350,000)
Expenditures - project timing
ROW - FM 1460 1,500,000
SW Bypass - 2243 to IH 35 820,000
Snead Drive 739,000
Excess revenue over expenditures $0
Total Budget Amendment $(3,059,000)
EXHIBIT A
2014/15 Annual Budget Amendment
Roll Forwards