HomeMy WebLinkAboutAgenda_GTEC_02.17.2016Notice of Meeting for the
Georgetown Transportation Enhancement Corp the Governing Body
of the City of Georgetown
February 17, 2016 at 3:30 PM
at GMC Building, 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports
for January 2016. Laurie Brewer, Assistant City Manager, COG, Interim Finance Manager GTEC.
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
January 20, 2016. David Morgan, General Manager - GTEC
G Consideration and possible action to approve an agreement to dedicate tax increment reinvestment
zone revenues to reimburse the Georgetown Transportation Enhancement Corporation for costs
related to improvements of Oakmont/Mays Street/Rabbit Hill Road within the zone - Laurie
Brewer, Assistant City Manager and Jim Briggs, General Manager of Utilities
H Executive Session – Sec. 551.072 – Deliberation Regarding Real Property
Consideration and possible action to approve the purchase of real property, the payment
of relocation benefits, and the subsequent payment of actual reasonable and customary
moving expenses in compliance with the Uniform Relocation Assistance and Real Property
Page 1 of 49
Acquisition Policies Act of 1970, in connection with the Rivery Blvd. Extension Project –
Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of
Utilities
1) Parcel 2, Leslie David Romo and Sue Lynn Cole Romo, 307 Shannon Ln
2) Parcel 8, Angie San Miguel, 1612 Park Ln
3) Parcel 9, Joseph M. Hertsenberg and Debby L. Hertsenberg, 1610 Park Ln
I Action from Executive Session
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2016, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 2 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 3 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 4 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 5 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM
Snead Drive – Project 5QZ
GTEC Project Update & Status Report
The following reports were presented to GTAB and are attached for informational purposes:
GTAB Projects
2nd Street (Austin Avenue to College Street)
Austin Avenue Improvements Project
CDBG Sidewalk Improvements
- MLK/3rd St (Scenic Dr. to Austin Ave.)
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Jim Hogg Drive/Road at Williams Drive
Southwest Bypass Project (Leander Road to I 35)
Transportation Services Operations – CIP Maintenance
2015 Road Bond Program
Southwest Bypass (Leander Dr./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch
Parkway Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Page 6 of 49
Description Type
February 2016 - Project Progress Reports Backup Material
GTEC - Project Status - 2016-02 Backup Material
February 2016 - GTAB Project Progress Reports Backup Material
2015 Road Bond Program - AD & AZ1 Backup Material
Page 7 of 49
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights‐of‐Way Acquisition and Utility Relocation
February 2016
Unchanged
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley
Drive to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for
construction.
Project Managers Ed Polasek, AICP, and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
One (1) remaining parcel – pending closing
documents.
Section: North South
Acquired: 35 8
Pending: 1 ‐
Condemnation: 0 ‐
Total: 36 8
Utility Relocations Ongoing
Construction Contractor has begun working on the project; contract time is beginning to
accrue.
Other Issues Engineer preparing Change Orders for construction contract.
Page 8 of 49
Mays Street Extension
(Teravista Parkway in Round Rock to the intersection with Westinghouse Road)
Project No. 5RI TIP No. CK
February 2016
Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection
with Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse
Road and Rabbit Hill Road will also be included in the schematic for additional
turning lanes to/from Westinghouse Road. Preliminary layouts for future signals
and roadway illumination will also be included. The project length along the
anticipated alignment is approximately 1.2 miles.
Purpose To develop final PS&E and complete construction of the project.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
TBD
Rights of Way Engineer has submitted all ROW documents; acquisition has begun with the
property owners south of Westinghouse Road.
Utility Relocations TBD
Construction Project will be bid as ROW is acquired.
Project will take 12 months to complete (tentatively set for Spring 2017)
Other Issues Interlocal Agreement (ILA) with Round Rock will be going to Council on
February 23rd for approval by the City of Georgetown and February 25th for
approval by the City of Round Rock.
Page 9 of 49
NB Frontage Road
(SS 158 to Lakeway Drive)
Project No. 5QX TIP No. AF
February 2016
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive
to Northwest Boulevard Bridge of a proposed NB FR which would ultimately
extend to Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by
providing a NB alternate, interim route to FM 971 and Georgetown High School.
This project is the only remaining portion of IH 35 in Central Texas without a
frontage road existing, under construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Page 10 of 49
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
February 2016
Unchanged
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Rivery Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Engineer has developed alternatives for stormwater outfall.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way ROW Documents are being finalized. Part of the ROW for this project is being
required to complete the Rivery Boulevard Extension project.
Utility Relocations TBD
Construction Tentatively scheduled to begin mid‐FY 2019.
Other Issues Paper work has been submitted to TxDOT to create an AFA for design and
environmental reviews of the bridge over I 35.
Page 11 of 49
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
February 2016
Project
Description
Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Engineer has submitted 75% plans for City’s review.
Environmental/
Archeology
Complete
Rights of Way Appraiser is completing appraisals on remaining 6
parcels which are expected by the end of February.
Offers have been made to the 16 parcel owners from
Park Lane southward to Williams Drive. Closings are
proceeding on 3 parcels and 4 more are pending the
City’s approval process.
Total Parcels: 22
Appraised: 16
Offers: 16
Acquired: 2
Pending: 5
Condemnation: 0
Utility Relocations TBD
Construction Tentatively scheduled to begin mid‐FY 2018.
Other Issues TBD
Page 12 of 49
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. BM
February 2016
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Easement has been acquired for water quality pond.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Utilities are complete and tested; Contractor is installing drainage items and
has begun installation of the road base.
Other Issues None
Page 13 of 49
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Engineer is developing alternatives for storm water
outfall.
Construction tentatively scheduled to begin mid-FY
2019.
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Contractor has begun working on the project;
contract time is beginning to accrue.
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
Remaining parcel – pending closing
documents.
Under
Construction
Unchanged
11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer has submitted 75% plans for City review.
Engineer is completing appraisals on remaining 7
parcels.
Offers have been made to the 15 parcel owners
from Park Lane southward to Williams Drive. We
have verbal acceptance on 6 parcels; paperwork is
pending.
Construction tentatively scheduled to begin mid FY
2018.
On Schedule
Snead Drive 5QZ Construction is working on street paving.Under
Construction
On Schedule
825,100 87,000 738,100 825,100 87,000 738,100
GTEC PROJECT UPDATE AND STATUS REPORT
February 2016
Project to Date Current Year Budget (13/14)
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-02.xlsx Page 1 of 3 2/10/2016
Page 14 of 49
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
February 2016
Project to Date Current Year Budget (13/14)
Mays Street Extension 5RI Design is Complete
Engineer has submitted all ROW documents;
acquisition has begun with the property owners
south of Westinghouse Road.
Project will be bid as ROW is acquired. Project will
take 12 months to complete (tentatively set for
Spring 2017).
Interlocal Agreement (ILA) with Round Rock
will be going to Council on
February 23rd for approval by the City of
Georgetown and February 25th for
approval by the City of Round Rock.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-02.xlsx Page 2 of 3 2/10/2016
Page 15 of 49
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
February 2016
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Budgetary Worksheets\GTEC Status Report\2016\GTEC - Project Status - 2016-02.xlsx Page 3 of 3 2/10/2016
Page 16 of 49
2nd Street
Austin Avenue to College Street
Project No. 1BU TIP None
February 2016
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of 2nd Street from Austin Avenue to College Street.
Purpose To provide a safer roadway between Austin Avenue and College Street serving the
citizens of the north portion of “Old Town” and VFW baseball fields. The proposed
project provides improved sidewalk for pedestrian activities along the roadway.
Project Manager Mark Miller and Joel Weaver
Engineer KPA, LP
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Work complete!
Construction As of February 3rd, staff is predicting opening of 2nd St. on Feb. 4th and project
completion by end of February.
Other Issues The VFW park reconstruction was bid on Feb. 2nd. The Parks department is looking
into funding options.
Page 17 of 49
Austin Avenue Improvements Project
(North and South San Gabriel Bridges)
Project No. TBD TIP Project No. N/A
February 2016
Project
Description
Develop 30% plans for improvements along Austin Ave. between 3rd Street and Morrow
Street. The project involves several phases and requires participation and support from
various stakeholders– interested citizens, community businesses, professional
consultants, State and regional transportation partners City Staff and Council.
Schedule Phase Activity Completion
1 Public involvement and alternative analyses, evaluating
alternatives for feasibility and costs, etc. Mid 2016
2 Develop geometric layouts and preliminary construction
estimates for two alternatives Mid 2016
3 Selection of alternative by Council End 2016
4 Develop schematic and 30% plans. Mid 2017
Proj. Mgrs Ed Polasek, AICP; Bill Dryden, P.E.; Nat Waggoner, PMP®
Engineer Aguirre & Fields, LP
Element Status/Issues
Public
Involvement
Public Involvement Plan completed.
Project Email and Website established.
1st Public meeting planned for March 31, 2016.
Meetings with Affected Property Owners (MAPO) planned for week of
February 22-26, 2016.
Design Forensic testing completed.
Surveying Expected to begin in late February.
Environmental Underway- meeting with TxDOT Environmental 2/4/2016
Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to
N. of 2nd.
Utility Relocations TBD (future)
Construction TBD
Other Issues DRAFT AFA in house. City of Georgetown needs to coordinate with CAMPO
and TxDOT for possible revision of AFA and STPMM award based on
community decision anticipated in 2017.
Page 18 of 49
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
February 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin
Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way N/A
Utility Relocations N/A
Construction Bids were opened January 25th; there is an item on today’s agenda to award a
construction contract.
Other Issues None.
Page 19 of 49
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
February 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for
sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Design is complete; awaiting TCEQ review and comments.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction TBD
Other Issues Engineer is addressing some TCEQ‐raised issues regarding water quality.
Page 20 of 49
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
February 2016
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed
Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from
the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel
Park and a more direct route to SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Meeting scheduled with TxDOT on February 5th to discuss the Advance
Funding Agreement.
Page 21 of 49
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
February 2016
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the
widening and reconstruction of FM 1460. Project will include review and update
to existing Schematic, Right‐of‐Way Map and Environmental Document and
completion of the PS&E for the remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW,
effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT
letting not later than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way 1 Remaining parcel of original 36 – pending closing documents.
Utility Relocations Ongoing
Construction TxDOT began charging time to the contractor in November 2015; construction
activities have begun.
Other Issues Engineer preparing Change Orders for construction contract.
Page 22 of 49
Jim Hogg Drive/Road at Williams Drive
Intersection and Signalization Improvements
Project No. 1DE TIP No. None
February 2106
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation
of a traffic signal.
Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and
Williams Drive. The proposed improvements will provide improved access for the
residents and the employees of the new City Service Center to Williams Drive.
Project Manager Bill Dryden, P.E.
Engineer Kimley‐Horn and Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Existing
Utility Relocations Included with construction project
Construction Construction to begin February 2016.
Other Issues None
Page 23 of 49
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
February 2016
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM
2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications
and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2‐lane
roadway from Leander Road (RM 2243) to its intersection with the existing Inner
Loop underpass at IH 35. The portion from Leander Road to the east property line
of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner
Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road
(RM 2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
A project status meeting with the Commissioner, County staff, HDR, and the GEC
was held on 1/8/16. Project layout alternatives for RM 2243 was received on 10/12/15
and alternative cost estimates were received on 10/26/15. Driveway permits for
driveways at IH 35 SB frontage road and RM 2243 were approved by the City of
Georgetown on 8/7/15. Driveway permits for driveways at IH 35 SB frontage road
and RM 2243 were approved by the City of Georgetown on 8/7/15. Estimated letting
date for driveways is 2/24/16.
Rights of Way Special Commissioners have awarded the value for one of the two remaining
parcels; funding has been posted with the Court.
PUA has been obtained for the final parcel of property; condemnation hearing was
scheduled for the end of September 2015, but has been postponed at the request of
property owner.
Other Issues City and WilCo completing the Interlocal Agreement for the Project.
Page 24 of 49
Transportation Services Operations
CIP Maintenance
February 2016
Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, LP
Task Status / Issues
Chip Seal 2016 work in design phase. Bid phase May 2016. In‐house staff working on
pre‐construction patching and crack sealing.
Fog Seal 2015 – Rejuvenation is continuing as the weather allows. Original schedule
was October 19th to November 7th. The wet weather pattern limits the window
of application time. As of December 2, the work was 30% complete. Work
was postponed in mid‐December for the Christmas holidays. The product is
providing a good coverage and seal. Crews are proceeding as weather allows.
2016 engineering in progress. Staff will start immediately following the 2015
completion.
HIPR/overlay 2016 engineering underway. Bid phase May 2016
Engineering 2016 Work in progress!
Page 25 of 49
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
February 2016
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Project Schedule
Bid Opening January 25th
GTAB for Recommendation February 12th
Council for award February 24th
Notice to Proceed week of March 7th – 11th
Completion of Construction Summer 2018
Purpose To complete a connection from Leander Road (RM 2243) to University Ave. (SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Complete
Surveying Complete
Environmental Williamson County Regional Habitation Conservation Plan Participation
Agreement with Williamson County Conservation Foundation is a later item on
today’s agenda
Rights of Way ROW acquired.
Utility
Relocations
TBD
Construction Bids opened January 27th.
NTP tentatively scheduled for March 2016.
Other Issues TCEQ approval still pending.
Page 26 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports
for January 2016. Laurie Brewer, Assistant City Manager, COG, Interim Finance Manager GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Financial reports
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of January is also included.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern on behalf of Laurie Brewer
ATTACHMENTS:
Description Type
Monthly Financials Backup Material
Page 27 of 49
Georgetown Transportation Enhancement Corporation
As of January 31, 2016
Statement of Operations
2015/2016 1/31/2015
Budget $ Actuals $%
Beginning Fund Balance 8,592,116 [A]8,528,267 63,849 13,347,960 (4,819,693) -36%
Operating Revenues:
Sales Tax Revenue 5,381,250 [B]896,925 (4,484,325) 837,976 58,949 7%
Interest 15,000 13,996 (1,004) 16,646 (2,650) -16%
Reimbursement due from TXDOT 450,000 [C]64,902 (385,098) 440,568 (375,667) -85%
Other Grant Revenue - - - - - 0%
PID Assessments (Wolf Ranch Agreement) 500,000 [D]- (500,000) - - 0%
Debt Proceeds 17,500,000 - (17,500,000) - - 0%
Total Operating Revenues 23,846,250 975,822 (22,870,428) 1,295,190 (319,368) -25%
Operating Expenses:
Administrative Expense & Supplies (376,132) (97,363) (278,769) (103,144) 5,781 -6%
Total Operating Expenses (376,132) (97,363) (278,769) (103,144) 5,781 -6%
Total - Net Operating Revenues (Expenses) 23,470,118 878,459 (22,591,659) 1,192,047 (313,588) -26%
Non-Operating Revenues (Expenses):
Debt Service (2,572,312) - (2,572,312) - - 0%
ROW-1460 (500,000) [C](71,896) (428,104)
FM 1460 Widening (61,000) (3) (60,997)
SH 29 Bypass (SH 29 to RR 2243) (1,332,579) (934,115) (398,464)
SW Inner Loop - 29 to SW Bypass - (8,585) 8,585
SW Bypass - 2243 to IH35 (1,121,000) (7,380) (1,113,620)
Arterial SE 1: Inner Loop - (118) 118
FM 971 / Northwest (Washam over IH 35) (91,590) - (91,590)
Wolf Ranch Pkwy Extension (DB Wood) (283,350) - (283,350)
Snead Dr. (20,000) (46) (19,954)
Williams Dr. Gateway (794,000)
Rivery Rd. (721,000) - (721,000)
SH 29 Intersection Improvements (IH 35 to Haven Ln.) (650,000) - (650,000)
Rivery Extension (Williams Dr. to NW Blvd.) (1,500,000) (443) (1,499,558)
Pecan Center Dr. / Airport Rd. (6,364,000) - (6,364,000)
Mays Street (Rabbit Hill) (10,150,000) - (10,150,000)
Rivery TIA Improvements (1,400,000) - (1,400,000)
Transportation Improvement Program (24,988,519) (1,022,585) (23,171,934)
Projects To Be Determined (1,345,312) - (1,345,312)
Economic Development Projects (1,345,312) - (1,345,312)
Total Non-Operating Revenues (Expenses) (28,906,143) (1,022,585) (27,089,558)
Ending Fund Balance, Budgetary Basis 3,156,091 8,384,141 (4,434,050)
Reservations
Contingency = 90 days sales tax receipts 1,474,063 1,474,063 -
Total Reserved Fund Balance 1,474,063 1,474,063 -
Unreserved Fund Balance, Budgetary Basis 1,682,028 6,910,078 (4,434,050)
NOTES:
[A]Preliminary beginning fund balance.
[B]Sales tax posts two months after collections.
[C]TXDOT reimburses 90% of allowable charges on FM 1460.
[D]Assessment revenues are transferred at fiscal year end.
Variance
Year to Date
Variance
Budget 1/31/2016
YTD Actuals
Page 28 of 49
Georgetown Transportation Enhancement Corporation
As of January 31, 2016
Balance Sheet Highlights
Balance Sheet Highlights:
Current Assets (cash)
Cash - general/debt service 1,135,867
Investments - Certificates of Deposits & Money Market Accounts 9,552,388
TXDOT Receivables 211,145
Current Assets and CASH ON HAND Total: 10,899,400
TXDOT Receivables Aging [A]
Not Requested 79,132
0 - 60 days -
61- 120 days -
121 or more days 132,013
Total TXDOT Receivables 211,145
ACTUAL FUNDS AVAILABLE FOR PROJECTS
Ending Fund Balance, Budgetary Basis 3,156,091
Less:
Reserved - Contingency = 90 days of sales tax receipts (1,474,063)
Unreserved Fund Balance, Budgetary Basis 1,682,028
Add:
Economic Development Projects to be determined 1,345,312 Appropriated per policy
TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 3,027,340
NOTES:
[A]Reimbursement requests have been appropriately submitted and full payment is expected.
Page 29 of 49
Georgetown Transportation Enhancement Corporation
Variance % Var.
MONTH [a] 2011-12 2012-13 2013-14 2014-15 2015-16 To FY 15 To FY 15
October 281,056 345,296 367,451 392,374 424,201 31,827 8.11%
November 297,888 328,333 398,208 411,566 451,065 39,499 9.60%
December 447,872 470,330 538,728 575,095 592,798 17,703 3.08%
January 292,708 330,857 357,430 350,778
February 291,782 311,562 347,604 356,428
March 423,287 462,254 457,421 495,804
April 325,447 337,678 424,007 410,683
May 323,676 377,648 450,289 382,794
June 398,654 456,529 493,224 522,356
July 359,877 371,061 409,739 435,977
August 343,168 370,942 392,059 411,552
September 353,337 500,787 477,892 500,805
Total $4,138,751 $4,663,277 $5,114,052 $5,246,212 $1,468,064 $89,029
YTD 1,026,815 1,143,958 1,304,387 1,379,035 1,468,064 89,029 6.46%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2013-14
2014-15
2015-16
Page 30 of 49
Check Report Summary
For the Month Ending
January 31, 2016
Brown & Gay Engineers, Inc $24,607.73
FM1460 Widening $5,912.75
Pecan Center Dr/Airport Rd 18,694.98
Chiang, Patel & Yerby, Inc 152,477.80
Mays St 152,477.80
Klotz Associates, Inc 33,771.88
FM 971/Fontana 32,226.79
NB Frontage Rd (2338 to Lakeway) 1,545.09
Richard A Lowder 350.00
ROW 1460 350.00
David Scott Oliver 350.00
ROW 1460 350.00
Charles H Steger 350.00
ROW 1460 350.00
Joe Bland Construction LP 249,493.75
Snead Dr 249,493.75
Kasberg, Patrick 65,925.76
Williams Drive 65,925.76
$527,326.92 $527,326.92
Page 31 of 49
2/04/2016 11:28 AM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 1/01/2016 THRU 1/31/2016
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011470 BROWN & GAY ENGINEERS INC
I-11-150051 3RD AMENDMENT R 1/07/2016 218881
400 9-0980-90-061 FM1460 WIDENING 3RD AMENDMENT 4,264.70
I-11-150056 BGE 15-001 R 1/07/2016 218881
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. BGE 15-001 10,927.78 15,192.48
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.02-4 CP&Y 15-001 R 1/07/2016 218882
400 9-0980-90-060 MAYS STREET CP&Y 15-001 77,524.60 77,524.60
10990 KLOTZ ASSOCIATES, INC.
I-1015075 KAI 14-001 R 1/07/2016 218883
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 6,432.67
I-1015109 KAI 14-002 R 1/07/2016 218883
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 14-002 1,545.09 7,977.76
011470 BROWN & GAY ENGINEERS INC
I-12-150066 3RD AMENDMENT R 1/14/2016 219045
400 9-0980-90-061 FM1460 WIDENING 3RD AMENDMENT 1,648.05 1,648.05
011320 RICHARD A LOWDER
I-CR122815 RICHARD A LOWDER R 1/14/2016 219046
400 9-0980-90-014 ROW - 1460 RICHARD A LOWDER 350.00 350.00
011610 DAVID SCOTT OLIVER
I-CR122815 DAVID SCOTT OLIVER R 1/14/2016 219047
400 9-0980-90-014 ROW - 1460 DAVID SCOTT OLIVER 350.00 350.00
011600 CHARLES H STEGER
I-CR122815 CHARLES H STEGER R 1/14/2016 219048
400 9-0980-90-014 ROW - 1460 CHARLES H STEGER 350.00 350.00
011470 BROWN & GAY ENGINEERS INC
I-12-150068 BGE 15-001 R 1/21/2016 219213
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. BGE 15-001 7,767.20 7,767.20
10050 CHIANG, PATEL,& YERBY,INC
I-GEOR14019.02-5 CP&Y 15-001 R 1/21/2016 219214
400 9-0980-90-060 MAYS STREET CP&Y 15-001 74,953.20 74,953.20
011510 JOE BLAND CONSTRUCTION, LP
I-SNEAD DR EST 5 SNEAD DRIVE R 1/21/2016 219215
400 2-0000-20-005 A/P - RETAINAGE SNEAD DRIVE 13,131.25CR
400 9-0980-90-050 SNEAD DRIVE SNEAD DRIVE 262,625.00 249,493.75
Page 32 of 49
2/04/2016 11:28 AM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 1/01/2016 THRU 1/31/2016
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10990 KLOTZ ASSOCIATES, INC.
I-1115072 KAI 14-001 R 1/21/2016 219216
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 25,794.12 25,794.12
10090 KASBERG, PATRICK &
I-14-130-014 KPA 15-001 E 1/08/2016 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 35,280.76 35,280.76
10090 KASBERG, PATRICK &
I-14-130-015 KPA 15-001 E 1/22/2016 999999
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 30,645.00 30,645.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 11 461,401.16 0.00 461,401.16
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 2 65,925.76 0.00 65,925.76
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 2-0000-20-005 A/P - RETAINAGE 13,131.25CR
400 9-0980-90-014 ROW - 1460 1,050.00
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 32,226.79
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 1,545.09
400 9-0980-90-050 SNEAD DRIVE 262,625.00
400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 65,925.76
400 9-0980-90-060 MAYS STREET 152,477.80
400 9-0980-90-061 FM1460 WIDENING 5,912.75
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 18,694.98
*** FUND TOTAL *** 527,326.92
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 13 527,326.92 0.00 527,326.92
BANK: JPM TOTALS: 18 527,326.92 0.00 527,326.92
REPORT TOTALS: 32 343,800.03CR 0.00 527,326.92
Page 33 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
January 20, 2016. David Morgan, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on January 20, 2016 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Page 34 of 49
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 20, 2016
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday January 20, 2016.
Board Members Present:
Bill Connor- President, Tom Crawford – Vice President, Joe Pondrom- Secretary, John Hesser, Anna
Eby, Leo Wood,
Board Member Absent: Tommy Gonzalez
Staff Present: David Morgan, Jim Briggs, Laurie Brewer, Mike Babin, Jana Kern, Lisa Haines, Terri
Calhoun
Others Present: Maggie Schedler & Danny Jackson – Contract Land Staff, Bill Maples - William B.
Maples & Associates LLC, Yvonne Whitmire & Keith Neidhart – Lone Star Right of Way
Minutes
Regular Session
A. Call to Order: Mr. Bill Connor called the regular meeting to order at 3:30 PM on Wednesday,
January 20, 2016.
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: There is a new TxDOT District Engineer – Terry McCoy.
Staff is working on a Interlocal Agreement with CAMPO related to the Williams Drive Study.
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for November & December 2015. –Laurie Brewer
Legislative Regular Agenda
F. Consideration and possible action to approve the minutes from the regular GTEC Board
meeting held November 18, 2015. – David Morgan, General Manager, GTEC Board
Motion by Crawford second by Wood to approve the minutes as presented.
Approved unanimously 6-1(Gonzalez absent)
Page 35 of 49
G. Discussion and possible action regarding amending the 2015/16 GTEC Budget for projects with
remaining funding and approval from 2014/15. Laurie Brewer, Assistant City Manager, COG,
Interim Finance Manager, GTEC
Brewer explained the amendment to the Board. Stating that these a simply timing adjustments.
Motion by Pondrom second by Eby to approve amending the 2015/16 GTEC Budget. Approved
unanimously 6-1(Gonzalez absent)
H. Consideration and possible action to approve the payment of relocation benefits to Texas Office
Products Supply, former tenant of 4300 S. IH-35, Ltd., estimated at $59,023.25, searching
expenses up to $2,500, business re-establishment benefits not to exceed $25,000 and any
additional actual moving expenses, in accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (the "Uniform Act"), in connection with the Southwest
Bypass Road Project – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs,
General Manager of Utilities– Terri Glasby Calhoun, Real Estate Services Coordinator, Jim
Briggs, General Manager of Utilities
Calhoun explained the benefits that would be due to Texas Office Products Supply to the Board.
Several questions were asked, and answered, about the dollar amounts. Motion by Eby second
by Pondrom to approve the payment of relocation benefits to Texas Office Products Supply in
the estimated amounts of $59,023.25, searching expenses not to exceed $2,500.00, and business
re-establishment benefits not to exceed $25,000.00, plus any additional actual moving expenses,
in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, in connection with the Southwest Bypass Road Project. Approved unanimously
6-0-1(Gonzalez absent)
Motion by Hesser second by Eby that Item “I” is an Executive Session Item under Sec: 551.071.
Approved unanimously 6-0-1(Gonzalez absent)
I. Executive Session: Deliberation Regarding Real Property Section 551.071
(1) Consideration and possible action to approve the appraised value for the acquisition of 1.453
acres of real property in fee simple for right of way and 0.63 acres of permanent utility easement
to be acquired from Georgetown Independent School District in connection with the Rivery
Blvd. Extension Project and to authorize an initial offer to be extended to the landowner based
thereon. – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager
of Utilities
(2) Consideration and possible action to approve the purchase of real property and/or easements,
the payment of relocation benefits, and the subsequent payment of actual moving expenses in
compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, in connection with the Rivery Blvd. Extension Project – Terri Glasby Calhoun, Real Estate
Services Coordinator, Jim Briggs, General Manager of Utilities
a) Parcel 4, Castleberry, 305 Shannon Ln
b) Parcel 19, Rose, 1525 Park Ln
c) Parcel 20, Chapman, 1523 Park Ln
Page 36 of 49
(3) Deliberation concerning the acquisition of real property located at 307 Shannon Ln (Parcel 2)
from Leslie David Romo and Sue Lynn Cole Romo in connection with the Rivery Blvd.
Extension Project – Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General
Manager of Utilities
J. Action from Executive Session
1. Motion by Eby second by Hesser to approve the appraised value of real property to be
acquired from Georgetown Independent School District in connection with the Rivery Blvd.
Project and to authorize the extension of an initial offer for the purchase of said property on the
terms discussed in executive session. Approved unanimously 6-0-1 (Gonzalez absent)
2. Motion by Eby second by Hesser to approve the purchase of real property and/or easements
in connection with the Rivery Blvd. Extension Project from B.J. Castleberry and wife, Mary A.
Castleberry, John Robin Chapman and Phyllis Ann Chapman, and Bruce E. Rose and spouse ,
Faith Rose; and the payment of relocation benefits and actual moving expenses in accordance
with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, on
the terms discussed in executive session. Approved unanimously 6-0-1 (Gonzalez absent)
3. Motion by Eby second by Hesser to continue negotiations with Leslie David Romo and Sue
Lynn Cole Romo for the purchase of real property location at 307 Shannon Lane in connection
with the Rivery Blvd. Extension Project pursuant to the terms discussed in Executive Session.
Approved unanimously 6-0-1 (Gonzales absent)
Adjournment
Motion by Crawford second by Eby to adjourn meeting. Approve 6-0-1 (Gonzalez absent).
Meeting adjourned at 4:55 P.M.
Adjournment
The meeting was adjourned at 4:55 PM.
Approved: Attest:
_______________________ ________________________
Bill Connor - President Joe Pondrom – Secretary
_________________________
Jana R. Kern – Board Liaison
Page 37 of 49
City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Consideration and possible action to approve an agreement to dedicate tax increment reinvestment
zone revenues to reimburse the Georgetown Transportation Enhancement Corporation for costs related
to improvements of Oakmont/Mays Street/Rabbit Hill Road within the zone - Laurie Brewer, Assistant
City Manager and Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
The project plan for the South Georgetown TIRZ included the following two projects that the
Georgetown Transportation Enhancement Corporation) would fund the initial costs, with future
revenues from the TIRZ to reimburse the up front costs as value increases. These two projects: May
Street extension (formerly known as Oakmont) and a portion of the Rabbit Hill Road improvements
are currently under design. An interlocal agreement with the City of Round Rock is also under
consideration for the portion of construction that is in the City of Round Rock jurisdiction.
This contract would formalize the dedication of TIRZ revenues for reimbursement to GTEC for the
upfront costs for construction of Oakmont (Mays Street) and Rabbit Hill Road. GTEC will be funding
this construction through the issuance of 20 year bonds; therefore interest and issuance costs (total debt
service) is included in the agreement.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern on behalf of Laurie Brewer
ATTACHMENTS:
Description Type
EDC Agreement Backup Material
Page 38 of 49
PGS DRAFT 1-25-16
Page 1 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
SOUTH GEORGETOWN TIRZ REIMBURSEMENT
AGREEMENT
(Mays Street and Rabbit Hill Project)
This agreement (“Agreement”) is made by and between the Georgetown Transportation
Enhancement Corporation, a Type B sales tax corporation (“GTEC”) and the City of Georgetown,
Texas (“City”) (each a “Party” and collectively the “Parties”), acting by and through their
respective authorized representatives.
WITNESSETH:
WHEREAS, the City adopted an Ordinance No. 2014-31 designating the South
Georgetown Tax Increment Reinvestment Zone (the “Zone”) in accordance with the Tax
Increment Financing Act, Texas Tax Code, Chapter 311 (the “TIRZ Act”) to promote development
within Zone through the use of tax increment financing; and
WHEREAS, the TIRZ Act authorizes the expenditure of funds derived within a tax
increment financing reinvestment zone for the payment of expenditures made or estimated to be
made and monetary obligations incurred or estimated to be incurred by the municipality
establishing a reinvestment zone that are listed in the project plan of the reinvestment zone, which
expenditures and monetary obligations constitute project costs as defined by the TIRZ Act; and
WHEREAS, the Project and Financing Plan for the Zone (“TIRZ Project Plan”) includes:
(i) the design and construction of Mays Street formerly known as Oakmont Drive (including
drainage and acquisition of any necessary rights-of-way) from the south city limit line to existing
Rabbit Hill Road; and (ii) and the design, and construction of the expansion of Rabbit Hill Road
to major collector status from Westinghouse to the Inner Loop, (including drainage and acquisition
of any necessary rights-of-way) in accordance with plans approved by the City (collectively the
“Project”); and
WHEREAS, the Project as set forth herein is an authorized project under the TIRZ Act
consistent with encouraging development of Zone in accordance with the purposes for its creation
and applicable laws: and
WHEREAS, City has requested GTEC provide advanced funding for estimated costs of
the Project in the amount of Ten Million Six Hundred Fifty Thousand Dollars ($10,650,000.00)
(hereinafter defined as the “Project Loan”) to be reimbursed to GTEC on an annual basis from
thirty percent (30%) of the Tax Increment (hereinafter defined) from the Zone (hereinafter defined
as the “Reimbursement Payments”); and
WHEREAS, GTEC is authorized by the Development Corporation Act, Chapters 501-505
of the Texas Local Government Code (“Development Corporation Act”) to provide grants and
funding for infrastructure which promotes new and expanding business enterprises; and
Page 39 of 49
Page 2 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
WHEREAS, the Board of Directors of GTEC has determined that the Project Loan to be
provided to City will provide and promote new and expanded business enterprises within the City
and is an authorized project under the Development Corporation Act; and
WHEREAS, the Board of Directors of GTEC conducted a public hearing on November
19, 2014 for the use of its funds for the Project as required by the Development Corporation Act;
and
WHEREAS, GTEC intends to issue debt to fund transportation projects within the Zone
including the Project;
WHEREAS, the reimbursement of funds advanced by GTEC and to be reimbursed from
the tax increment fund of Zone for the costs of the Project is consistent with the Project Plan; and
WHEREAS, the Reimbursement Payments to be paid from the tax increment fund of Zone
are project costs consistent with the TIRZ Act;
WHEREAS, City has determined that allocating Zone tax increment for the
reimbursement of Project Loan will further the objectives of City, will benefit City and City’s
inhabitants and will promote local economic development and stimulate business and commercial
activity in City; and
WHEREAS, the Board of Directors for the Zone has recommended that City Council
approve the Project and this Agreement;
NOW THEREFORE, in consideration of the foregoing, and on the terms and conditions
hereinafter set forth, and other valuable consideration the receipt and sufficiency of which are
hereby acknowledged the Parties agree as follows:
Article I
Definitions
Wherever used in this Agreement, the following terms shall have the meanings ascribed to
them:
“Bankruptcy or Insolvency” shall mean the dissolution or termination (other than a
dissolution or termination by reason of a Party merging with an affiliate) of a Party’s
existence as a going business, insolvency, appointment of receiver for any part of a Party’s
property and such appointment is initially made, any general assignment for the benefit of
creditors, or the commencement of any proceeding under any bankruptcy or insolvency
laws by or against a Party and in the event such proceeding is not voluntarily commenced
by the Party, such proceeding is not dismissed within ninety (90) business days after the
filing thereof.
Page 40 of 49
Page 3 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
“Captured Appraised Value” means the total appraised value of all real property
taxable by the Taxing Units and located in Zone for the year less the Tax Increment Base
of the Taxing Units.
“City” shall mean the City of Georgetown, Texas.
“Commencement of Construction shall mean that: (i) the plans have been prepared
and all approvals thereof required by applicable governmental authorities have been
obtained for the construction of the Project; (ii) all necessary permits for the construction
of the Project pursuant to the plans therefore have been issued by all the applicable
governmental authorities; and (iii) grading of the land has commenced.
“Completion of Construction” shall mean that: (i) substantial completion of the
Project has occurred; and (ii) City has inspected and accepted the Project.
“Effective Date” shall mean the last date of execution hereof.
“Expiration Date” shall mean the earlier of the date the Project Loan has been repaid
to the GTEC through the Reimbursement Payments, and the date of expiration or
termination of the Zone, unless sooner terminated as provided herein.
“Force Majeure” shall mean any contingency or cause beyond the reasonable
control of a Party including, without limitation, acts of God or the public enemy, war, riot,
civil commotion, insurrection, government or de facto governmental action (unless caused
by acts of omissions of the Party), fires, explosions or floods, strikes, slowdowns or work
stoppages, but may not impact any payments to be made hereunder.
“GTEC” shall mean the Georgetown Transportation Enhancement Corporation.
“Project” shall collectively mean (i) the design and construction of Mays Street
formerly known as Oakmont Drive (including drainage any acquisition of necessary rights-
of-way) from the south city limit line to existing Rabbit Hill Road; and (ii) and the design,
and construction of the expansion of Rabbit Hill Road (including drainage any acquisition
of necessary rights-of-way)to major collector status from Westinghouse to the Inner Loop
(including drainage any acquisition of necessary rights-of-way) in accordance with plans
approved by the City.
“Project Loan” shall mean advanced funding provided by GTEC to City for the
costs of the Project in the amount of in the amount of Ten Million Six Hundred Fifty
Thousand Dollars ($10,650,000.00) to be reimbursed to GTEC on an annual basis from
thirty percent (30%) of the Tax Increment from the Zone.
“Reimbursement Payment” shall mean the annual payment to GTEC for the
reimbursement of the Project Loan from the Tax Increment, as set forth herein.
Page 41 of 49
Page 4 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
“Tax Increment” means the total amount of property taxes by the Taxing Units for
the year on the Captured Appraised Value of real property taxable by the Taxing Units and
located in the Zone.
“Tax Increment Base” means the total appraised value of all real property taxable
by a Taxing Unit for the year in which Zone was designated (2014).
“Tax Increment Fund” shall mean the funds deposited by City and any Taxing Unit
in the tax increment fund for Zone.
“Taxing Unit” shall mean the City and any other political subdivision or special
district that taxes real property within TIF Zone that enters into a participation agreement
with City to contribute to the Tax Increment Fund.
“Zone” shall mean City of Georgetown Tax Increment Financing Zone known as
South Georgetown Tax Increment Reinvestment Zone.
Article II
Term
The term of this Agreement shall begin on the Effective Date and continue until the
Expiration Date, unless sooner terminated as provided herein.
Article III
Project
3.1 Project Construction. City agrees, subject to GTEC providing the Project Loan, and
subject to events of Force Majeure, to cause the Commencement of Construction of the Project to
occur on or before ____, and subject to events of Force Majeure, to cause Completion of the
Construction thereof to occur on or before____.
3.2 Design and Construction of Project. City shall make application for any necessary
permits and approvals required by any applicable governmental authorities to be issued for the
construction of the Project.
3.3 Project Loan. Subject to the obligation of City to repay the Project Loan through
the Reimbursement Payments and the obligation to satisfy all of the terms and conditions of this
Agreement, GTEC agrees to provide the Project Loan to City to be paid in a lump sum amount
within thirty (30) days after the Effective Date or in lesser amounts over a periodic basis as deemed
necessary by the City. City shall within thirty (30) days after Completion of Construction of the
Project refund any portion of the Project Loan not expended by the City for the Project in the event
the actual costs of the Project are less than the Project Loan.
3.5 Current Revenue. The Project Loan made hereunder shall be provided solely from
lawful available funds.
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Page 5 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
3.6 Reimbursement Payments. (a) Subject to the continued satisfaction of all the terms
and conditions of this Agreement by GTEC, City agrees to reimburse GTEC for the Project Loan
from the Reimbursement Payments from the Tax Increment Funds as set forth herein.
(b) City shall make Reimbursement Payments to GTEC on an annual basis on June 1
of each calendar year beginning with June 1 of the calendar year following the Commencement of
Construction of the Project. The amount of each annual Reimbursement Payment shall be thirty
percent (30%) of the amount of the available Tax Increment Funds after consideration of the Tax
Increment Fund Priorities set forth in Section 3.7 below. The Reimbursement Payments shall
continue on an annual basis until the Project Loan is repaid in full or termination of this Agreement,
whichever occurs first.
(c) Parties agree that the Reimbursement Payments shall be provided solely from funds
from the Tax Increment Fund and only to the extent that funds are available in the Tax Increment
Fund from the Zone. GTEC acknowledges and agrees that City is only obligated to reimburse
GTEC for Project Loan to the extent that there are available funds from the Tax Increment Fund
from Zone during the term of this Agreement. Nothing in this Agreement shall be construed to
obligate City to provide Reimbursement Payments from any other source of funds or to otherwise
require City to pay GTEC for Project Loan in the event there are insufficient funds in the Tax
Increment Fund from the Zone to repay the Project Loan or in the event Zone terminates prior to
payment in full of the Project Loan. Upon the termination of this Agreement or the Expiration
Date, any Reimbursement Payments under this Agreement that remain un-reimbursed or that
remain unpaid, due to lack of availability of Tax Increment Funds from the Zone shall no longer
be considered an obligation of the Zone, and any obligation of City to provide Reimbursement
Payments to GTEC for the repayment of the Project Loan shall automatically expire and terminate
on such date.
3.7 Tax Increment Fund Priorities. Except as otherwise provided herein, the funds
deposited in the Tax Increment Fund from Zone shall only be used for the following and applied
in the following order of priority:
(i) amounts pledged or required for payment of outstanding bonds or City debt issued
for the Zone, if any;
(ii) allocation of the reasonable administrative costs of the Zone;
(iii) maintenance of a minimum balance of $25,000.00 in the Tax Increment Fund;
(iv) any prior existing agreements allocating Tax Increment Funds for other Projects in
the Zone; and
(iv) Reimbursement Payments to GTEC.
3.8 Current Revenue. The Reimbursement Payments to be provided herein shall be
paid solely from lawful available funds in the Tax Increment Fund from the Zone. Under no
circumstances shall obligations of City hereunder be deemed to create any debt within the meaning
of any constitutional or statutory provision.
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Page 6 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
Article IV
Termination; Repayment
4.1 Termination. This Agreement shall terminate upon any one of the following:
(a) by mutual written agreement of the Parties;
(b) on Expiration Date;
(c) upon written notice by either Party in the event the other Party breaches any
of the terms or conditions of this Agreement and such breach is not cured
within thirty (30) days after written notice thereof;
(d) upon written notice by GTEC, if the City fails to use the Project Loan for
the Project within one hundred eighty (180) days; and
(e) upon written notice by either Party, if any subsequent Federal or State
legislation or any decision of a court of competent jurisdiction declares or
renders this Agreement invalid, illegal or unenforceable.
4.2 Repayment. In the event the Agreement is terminated by the GTEC pursuant to
Section 4.1 (c), (d) or (e) City shall immediately pay to the GTEC an amount equal to the Project
Loan paid by GTEC to the City under this Agreement as of the date of such termination. The
repayment obligation of City set forth in this section 4.2 shall survive termination.
Article V
Miscellaneous
5.1 Binding Agreement; Assignment. The terms and conditions of this Agreement are
binding upon the successors and assigns of all Parties hereto. This Agreement may not be assigned
by either Party without the prior written consent of the other Party.
4.2 Limitation on Liability. It is acknowledged and agreed by the Parties that the terms
hereof are not intended to and shall not be deemed to create a partnership or joint venture among
the Parties. It is understood and agreed between the Parties that the Parties in satisfying the
conditions of this Agreement have acted independently, and neither Party assumes any
responsibilities or liabilities to third parties in connection with these actions.
4.3 Authorization. Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations that are granted and assumed under this Agreement.
4.4 Notice. Any notice required or permitted to be delivered hereunder shall be deemed
received three (3) days thereafter sent by United States Mail, postage prepaid, certified mail, return
receipt requested, addressed to the Party at the address set forth below or on the day actually
received if sent by courier or otherwise hand delivered.
If intended for GTEC, to:
President
Georgetown Transportation
With a copy to:
City Attorney
510 W. Ninth Street
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Page 7 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
Enhancement Corporation
City of Georgetown
113 E. Eighth Street
Georgetown, Texas 78626
Georgetown, Texas 78626
If intended for City, to:
Mayor
City of Georgetown
113 E. Eighth Street
Georgetown, Texas 78626
With a copy to:
City Attorney
510 W. Ninth Street
Georgetown, Texas 78626
4.5 Entire Agreement. This Agreement is the entire Agreement between the Parties with
respect to the subject matter covered in this Agreement. There is no other collateral oral or written
Agreement between the Parties that in any manner relates to the subject matter of this Agreement,
except as provided in any Exhibits attached hereto.
4.6 Governing Law. The Agreement shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in th e State District Court of
Williamson County, Texas. The Parties agree to submit to the personal and subject matter
jurisdiction of said court.
4.7 Amendment. This Agreement may be amended by the mutual written agreement
of the Parties.
4.8 Legal Construction. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect other provisions, and it is the intention of the
Parties to this Agreement that in lieu of each provision that is found to be illegal, invalid, or
unenforceable, a provision be added to this Agreement which is legal, valid and enforceable and is as
similar in terms as possible to the provision found to be illegal, invalid or unenforceable.
4.9 Recitals. The recitals to this Agreement are incorporated herein.
4.10 Counterparts. This Agreement may be executed in counterparts. Each of the
counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one
and the same instrument.
4.11 Exhibits. Any exhibits to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
4.12 Survival of Covenants. Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period
of time following the termination of this Agreement shall survive termination.
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Page 8 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
4.13 Employment of Undocumented Workers. During the term of this Agreement, City
agrees not to knowingly employ any undocumented workers and if convicted of a violation under 8
U.S.C. Section 1324a (f), City shall repay the amount of the Project Loan and any other funds received
by City from GTEC as of the date of such violation within one hundred twenty (120) days after the
date City is notified by GTEC of such violation, plus interest at the rate of four percent (4%)
compounded annually from the date of violation until paid. City is not liable for a violation of this
section in relation to any workers employed by a subsidiary, affiliate, or franchisee or contractor of
City or by a person with whom the City contracts.
4.14 Conditions Precedent: This Agreement and the obligations of the parties are expressly
subject to the GTEC issuing the debt necessary for the funding of the Project Loan.
(Signature page to follow)
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Page 9 South Georgetown TIRZ Reimbursement Agreement – Mays Street and Rabbit Street Project
GTEC and City of Georgetown, Texas (TM 75197)
EXECUTED on this _______ day of _____________________, 2016.
GEORGETOWN TRANSPORTATION
ENHANCEMENT CORPORATION
By:
_________, President
EXECUTED on this _______ day of _____________________, 2016.
CITY OF GEORGETOWN, TEXAS
By:
Dale Ross, Mayor
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City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Executive Session – Sec. 551.072 – Deliberation Regarding Real Property
Consideration and possible action to approve the purchase of real property, the payment
of relocation benefits, and the subsequent payment of actual reasonable and customary
moving expenses in compliance with the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, in connection with the Rivery Blvd. Extension Project –
Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of
Utilities
1) Parcel 2, Leslie David Romo and Sue Lynn Cole Romo, 307 Shannon Ln
2) Parcel 8, Angie San Miguel, 1612 Park Ln
3) Parcel 9, Joseph M. Hertsenberg and Debby L. Hertsenberg, 1610 Park Ln
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern on behalf of Terri Calhoun
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City of Georgetown, Texas
Transportation Enhancement Corp
February 17, 2016
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
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