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HomeMy WebLinkAboutAgenda_GTEC_02.19.2014Notice of Meeting for the Georgetown Transportation Enhancement Corp and the Governing Body of the City of Georgetown February 19, 2014 at 2:00 PM at The GMC Building, 300-1 Industrial Ave, Georgetown, Texas 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Industry/CAMPO/TXDOT Updates D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director. E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for January 2014. - Micki Rundell, Chief Financial Office, COG, Finance Manager, GTEC Legislative Regular Agenda F Consideration and possible action to approve minutes from the regular GTEC Board meeting held January 15, 2014. Paul Brandenburg, General Manager - GTEC G Consideration and possible action to approve Task Order No. CPY-14-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services to develop the schematic and 30% construction plans and preliminary estimate for the extension of Rabbit Hill Road from Westinghouse Road southward to its intersection with Oakmont Drive/Teravista Parkway in the amount of $196,000. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP Transportation Services Director. H Discussion and possible action regarding the creation of a Tax Increment Reinvestment Zone along Westinghouse Road. - Mark Thomas, Economic Development Director CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jana Kern City of Georgetown, Texas SUBJECT: Introduction of Visitors ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jana Kern City of Georgetown, Texas SUBJECT: Industry/CAMPO/TXDOT Updates ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jana Kern City of Georgetown, Texas SUBJECT: Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: GTEC Projects: FM 1460 ROW & Utility Relocations – Project No. 5RB Lakeway Drive Overpass – Project No. 5QL NB Frontage Road (RM 2338 to Lakeway Dr.) – Project No. 5QY Northwest Blvd Overpass – Project No. 5QX Snead Drive – Project 5QZ Southwest Bypass – Project No. 5QC Wolf Ranch Pkwy Extension – Project No. 5QW GTEC Project Update & Status Report GTAB Projects: FM 971 Realignment at Austin Avenue FM 1460 Improvements Project N Austin Avenue Sidewalk Improvements Safe Routes to School Project Southeast Inner Loop Corridor Study (IH 35 to Rockride Lane) Southwest Bypass Project (TIP #14C) Transit Study as Requested by City Council Transportation Services Operations – CIP Maintenance FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type GTEC Projects Exhibit GTAB Projects Exhibit FM 1460  (Quail Valley Drive to University Drive)  Project No. 5RB     TIP No. EEa, EEb & EEc  Rights‐of‐Way Acquisition and Utility Relocation  February 2014  Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive  to University Drive).  Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.  Project Managers Ed Polasek, AICP and Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.                  Element Status / Issues  Design 90% construction plans review with TxDOT February 13th.  Environmental/  Archeological  Environmental approved with Project Schematic.  Rights of Way    All appraisals are complete.  Final offers  have been made for all ROW parcels.  We  have reached agreement with the property  on several others and are awaiting  completion of the paperwork.  Section:  North South  Acquired:  22 8  Pending:  3 ‐  Condemnation:  11 ‐  Total:  36 8  Utility Relocations Ongoing as ROW is being acquired.  Construction Construction PS&E will be ready for a June/July 2014 TxDOT letting.  The  remainder of the unconstructed FM 1460 will be let as a single contract.  Other Issues None pending.    Lakeway Drive Overpass  Project No. 5QL     TIP No. 10  January 2014  Project Description   Realignment of Lakeway Drive from Airport Road to Austin Avenue (Spur 158), and  realignment of the North Bound exit ramp and its access to Austin Avenue.  Purpose This TxDOT project is designed to construct a new overpass from Austin Avenue to  Airport Road with a realigned Lakeway Drive and moving and realigning the North  Bound IH 35 Exit Ramp approximately 1000 feet to the south.  All of these improvements  will increase the safety and yield greater access for continued development in this  industrial area.  Project Manager TxDOT  Engineer Chang, Patel and Yerby, Inc.         Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way Complete  Utility Relocations Utility relocations either complete or are part of the construction contract.  Construction The bridge is OPEN. Demolition beginning on old bridge and roadway.  Other Issues None at this time.    NB Frontage Road  (RM 2338 to Lakeway Drive)  Project No. 5QX      TIP No. QQ  February 2014  Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to  Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to  Lakeway Drive.  Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB  alternate, interim route to FM 971 and Georgetown High School. This project is the only  remaining portion of IH 35 in Central Texas without a frontage road existing, under  construction or being designed.  Project Manager Bill Dryden  Engineer Klotz Associates       Element Status / Issues  Design Staff and Engineer has met with TxDOT personnel at both the local Area Office  and District Environmental Division.  Environmental/  Archeology  TBD  Rights of Way None identified  Utility Relocations TBD  Construction TBD  Other Issues None    Northwest Boulevard Overpass  (Fontana Drive to Austin Avenue)  Project No. 5QX     TIP No. QQ  February 2014  Project Description   Construction of overpass and surface roads to connect Northwest Boulevard with Austin  Avenue and FM 971.  Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and  provide a more direct access from the west side of IH 35 corridor to Georgetown High  School and SH 130 via FM 971.  Project Manager Bill Dryden, P.E.  Engineer Klotz Associates      Element Status / Issues  Design Engineer has presented the Preliminary Engineering Report and has begun final  PS&E design efforts.  Environmental/  Archeological  Concurrent with preliminary engineering and schematic design.  Rights of Way Concurrent with preliminary engineering and schematic design.  Utility Relocations TBD  Construction TBD  Other Issues None at this time.    Snead Drive Project  (SE Inner Loop to Airborn Circle)  Project No. 5QZ     TIP No. None  February 2014  Project Description   Develop Construction Plans Specifications and Estimate (PS&E) for the widening of Snead  Drive from S.E. Inner Loop to 600 feet north of Cooperative Way, including appurtenant  waste water improvements.  Purpose This project has been identified as GTEC eligible project and will provide necessary  infrastructure for ongoing economic development in the area.   Project Manager Bill Dryden  Engineer Steger Bizzell      Element Status / Issues  Design Engineer is beginning the project PS&E.  Environmental/  Archeological  Included with PS&E.  Rights of Way Ongoing; partially through platting process.  Utility Relocations Utility relocations either complete or are part of the construction contract.  Construction TBD  Other Issues Development activity at the SE corner of SE Inner Loop and Snead Drive.    Southwest Bypass Project  (SH 29 to RM 2243)  Project No. 5QC     TIP No. 14b  February 2014  Unchanged  Project Description   Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to  SH 29 and Construction Plans Specifications and Estimate (PS&E) for the construction of  approximately 1.3 miles of 2‐lane interim roadway with bridges from Leander Road to its  intersection with Wolf Ranch Parkway Extension (TIP Project No. 14A.  Purpose This project is identified as needed in the OTP and GTEC TIP.  This project, in  coordination with Wolf Ranch Parkway Extension, will provide access from Leander Road  to DB Wood Road south of SH 29, allowing alternate access from southwest to west areas  of the City, relieving the increasing traffic demand along the IH 35 corridor.   Project Manager Bill Dryden  Engineer HDR Engineering, Inc.        Element Status / Issues  Design Engineer has completed the project PS&E, less construction contract documents  and environmental permitting required at time of actual construction.  Environmental/  Archeological  Draft Report detailing the environmental, geotechnical and historical issues has  been completed and submitted to the Williamson County Conservation  Foundation for determination of issues to be mitigated.  Rights of Way ROW Acquisition process has begun; negotiations on‐going for the Weir and Guy  properties.  Wolf  property – Acquisition complete, fencing to begin as soon as practicable.  Utility Relocations None identified at this time.  Construction TBD  Other Issues None    Wolf Ranch Parkway Extension  Project  (SW Bypass to DB Wood Road)  Project No. 5QV     TIP No. 14a  February 2014  Unchanged  Project Description   Design Schematic and Plans Specifications & Estimate for the construction of a roadway  from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of SH 29.  The project  is planned as a major arterial.  Purpose This project is identified as needed in the OTP and the TIP.  This project, in coordination  with Southwest Bypass (#14B), will provide access from Leander Road to DB Wood Road  south of SH 29, allowing alternate access from southwest to west areas of the City,  relieving the increasing traffic demand along the IH‐35 corridor.  Project Manager Bill Dryden, P.E.  Engineer HDR, Engineering, Inc.         Element Status / Issues  Design Engineer has completed fencing plans, and is developing bidding package.  Environmental/  Archeological  Final report concerning the environmental, geotechnical and historical issues has  been submitted for review.  Rights of Way Acquisition complete.   Utility Relocations None identified at this time.  Construction Future  Other Issues None    Cu r r e n t C a p i t a l I m p r o v e m e n t P r o j e c t s T I P No . 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Ut i l i t y c o o r d i n a t i o n o n - g o i n g a s R O W i s a c q u i r e d . Al l a p p r a i s a l s a r e c o m p l e t e . F i n a l o f f e r s h a v e b e e n ma d e f o r a l l R O W p a r c e l s . W e h a v e r e a c h e d ag r e e m e n t w i t h t h e p r o p e r t y o n s e v e r a l o t h e r s a n d ar e a w a i t i n g c o m p l e t i o n o f t h e p a p e r w o r k . 22 o f 3 6 P a r c e l s h a v e b e e n a c qui r e d . On S c h e d u l e 1, 5 0 0 , 0 0 0 3 , 0 3 2 , 5 7 4 - 1 , 5 3 2 , 5 7 4 1 , 5 0 0 , 0 0 0 3 , 0 3 1 , 6 2 4 - 1 , 5 3 1 , 6 2 4 TC S / R R E a s e m e n t 5R D 1, 5 0 0 , 0 0 0 1 , 5 0 3 , 1 4 8 - 3 , 1 4 8 0 FM 9 7 1 / W a s h a m 5R E G T E C P o r t i o n c o m p l e t e Co m p l e t e 10 0 , 0 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 Ri v e r y R o a d 5R F A l i g n m e n t a d o p t e d b y C o u n c i l . 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On S c h e d u l e 65 , 0 0 0 6 1 7 2 0 3 , 2 8 0 3 , 2 8 0 0 3 , 2 8 0 Ec o n o m i c D e v e l o p m e n t P r o j e c t s 1, 0 1 2 , 5 0 0 1 , 0 1 2 , 5 0 0 1 , 0 1 2 , 5 0 0 1 , 0 1 2 , 5 0 0 7, 0 0 2 , 2 4 0 3 , 6 4 1 , 3 6 3 3 , 3 6 0 , 8 7 7 Pr o j e c t t o D a t e C u r r e n t Y e a r B u d g e t ( 1 2 / 1 3 ) GT E C P R O J E C T U P D A T E A N D S T A T U S R E P O R T Fe b r u r a y 2 0 1 4 Pr o j e c t t o D a t e C u r r e n t Y e a r B u d g e t ( 1 2 / 1 3 ) L: \ G l o b a l \ C I P A g e n d a F o r m \ G T E C S t a t u s R e p o r t \ 2 0 1 4 \ G T E C - P r o j e c t S t a t u s - 2 0 1 4 - 0 2 . x l s x P a g e 1 o f 1 02 / 1 3 / 2 0 1 4 FM971atAustinAvenue RealignmentIntersectionImprovements ProjectNo.1BZTIPNo.QQ1 February2014 Unchanged ProjectDescription Designandpreparationoffinalplans,specificationsandestimates(PS&E)forthewidening andrealignmentofFM971atAustinAvenue,eastwardtoGannStreet. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest BoulevardBridgeoverIH35;toallowafeasible,alternateroutefromthewestsidegoIH35 toAustinAvenue,toGeorgetownHighSchoolandamoredirectroutetoSH130. ProjectManagers BillDryden,P.E. Engineer KlotzAssociates,Inc. Element Status/Issues Design WiththeapprovalbyTP&Wofthelandswap,theEngineerhasbeenauthorizedto proceedwiththedevelopmentofconstructionPS&E. Environmental/ Archeological TBD RightsofWay TexasParks&Wildlifehasapprovedthelandswap. WewillbedevelopingaROWexchangewithTxDOTfortherealignedroadway. UtilityRelocations TBD Construction CityandTxDOTneedtodevelopanAFAforconstructionoftheprojectbyTxDOT; scheduleTBD. OtherIssues TP&W has approved the land swap; paperwork needs to be signed by City Manager. Funding–fundsneedtobetransferredtoParksBondsfromTransportationBonds tocompletethefinancialtracking. FM 1460  Quail Valley Drive to University Drive  Project No. 5RB     TIP No. EEa, EEb & EEc  February 2014  Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and  reconstruction of FM 1460.  Project will include review and update to existing Schematic,  Right‐of‐Way Map and Environmental Document and completion of the PS&E for the  remaining existing roadway.  Purpose To keep the currently approved environmental documents active; purchase ROW, effect  utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later  than August 2013, pending available construction funding.  Project Managers Ed Polasek, AICP and Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.                  Element Status / Issues  Design The TxDOT 90% Submittal Review is scheduled for February 13th.  Environmental/  Archeological  Environmental approved with Project Schematic.  Rights of Way All appraisals are complete.  Final offers have been made  for all ROW parcels.  The paperwork has been filed for all parcels requiring  condemnation.  Acquired: 22  Pending: 3  Condemnation: 11  Total: 36  Utility Relocations Ongoing as ROW is being acquired.  Construction Construction PS&E will be ready for a June 2014 TxDOT letting with the  remaining portions of unconstructed FM 1460 to be awarded as a single contract.  Other Issues None Pending    N Austin Avenue Sidewalk Improvements  Rec Center to Georgetown High School  Project No. 1CV     TIP No. None  February 2014  Unchanged  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk  improvements along N. Austin Avenue between the Georgetown Recreational Center and  Georgetown High School.  Purpose To provide a safe pedestrian route along North Austin avenue.  Project Managers Bill Dryden, P.E.  Engineer URS Corporation    Element Status / Issues  Design 100% Plans were submitted December 20th to TxDOT.  Environmental/  Archeological  Complete  Rights of Way None  Utility Relocations TBD  Construction April 2014  Other Issues None pending.    Safe Routes to School  Churchill Farms to Mitchell Elementary  Project No. 1CK     TIP No. None  February 2014  Project Description   Design and preparation of Plans, Specifications and Estimate for the construction of  sidewalk and related safety improvements along Southeast Inner Loop between Belmont  Drive and Mitchell Elementary School, to include grant and construction administration.  Purpose To provide a Safe Route to School between the Churchill Farms Subdivision and Mitchell  Elementary  Project Manager Bill Dryden, P.E.  Engineer Huitt‐Zollars, Inc.      Element Status / Issues  Design Complete  Surveying Complete  Environmental/  Archeological  None  Rights of Way Existing along Inner Loop and easement from Williamson County.  Utility Relocations None  Construction Project approximately 60% complete.  Pedestrian Bridge is scheduled to be installed this month.  Other Issues None pending.    Shell Road Signal Improvements  Shell Road at Westbury Lane/Bellaire Drive  Project No. N/A     TIP No. None  February 2014  Project Description   Design and preparation of Plans, Specifications and Estimate for the construction  of signal improvements for the ultimate intersection of Shell Road at Westbury  Lane/Bellaire Drive and to determine future additional rights‐of‐way needs north  of the intersection.  Purpose To better manage traffic movements through and within the intersection.  Project Manager Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.      Element Status / Issues  Design TBD  Surveying TBD  Environmental/  Archeological  TBD  Rights of Way Ultimate ROW exists along Shell Road south of the intersection  Future ROW along Shell Road north of the intersection TBD.  Utility Relocations TBD  Construction TBD  Other Issues Funding source    Southeast Inner Loop Corridor Study  (IH 35 to Rockride Lane)  Project No. None     Project No. None  February 2014  Project Description   Develop a preliminary design schematic, perform preliminary engineering and report  preparation for the Southeast Inner Loop Schematic Design from IH 35 to Rockridge Lane  (CR 110) and Sam Houston Avenue.  Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of probable  project costs and ROW needs for the future SH 29 Bypass, connecting the westerly route (SH  29 to IH 35) with Southeast Inner Loop and Sam Houston Avenue.  Project Manager Bill Dryden, P.E.  Engineer Kasberg Patrick and Associates        Element Status / Issues  Design Engineer is awaiting final field data for all existing utilities to complete the  schematic design and 30% plans.  The project will be presented to GTAB at the completion of the schematic design  and 30% plans, with recommendations of forwarding to Council for acceptance of  alignment.  Surveying  TBD  Environmental/  Archeological  TBD by preliminary engineering design phase.  Rights of Way To be conceptually established during the preliminary schematic phase and further  refined through the design phase.  Utility Relocations TBD (future)  Construction TBD (future)  Other Issues None at this time.    Southwest Bypass Project   (RM 2243 to IH 35)  Project No. 1CA     Project No. 14c  February 2014  Project Description   Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH  35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)  for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road  (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35.  The portion  from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from  the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.  Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM  2243) to IH 35 Southbound Frontage Road.  Project Manager Bill Dryden, P.E.  Engineer HDR Engineering, Inc.      Element Status / Issues  Design Engineer is in preliminary engineering and schematic design phase of the facility.  Alignment has been presented to staff and management.  Surveying  City stall met with the Surveyor to resolve a conflict in the proposed ROW to be  acquired from Texas Crushed Stone.  Environmental/  Archeological  TBD by preliminary engineering phase.  Rights of Way Conceptually established by the Industrial Agreement; will be refined through the  schematic design phase.  Negotiations ongoing for the remainder of the ROW  Utility Relocations TBD by preliminary engineering phase.  Construction Future  Other Issues Williamson County has included a project in its proposed 2013 Bond Program to  construct 2 lanes of this roadway.    Transit Study  as Requested by City Council   Project No. None     Project No. None  February 2014  Unchanged  Project  Description    Council Motion:  Discussion and possible direction to the City of Georgetownʹs Transportation  Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council  no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and  Regional Transportation Organizations including the benefits, conditions, and justification which  would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant  State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve  Fought, Councilmember, District 4  Amended Motion:  1. The City Manager to determine what time and effort staff have available to conduct this type  of study over the next year.  If it is not in the Transportation Division, Planning Department,  Finance Department and/or City Manager’s Office work program, as outlined in the current  draft budget, can it be adequately staffed to complete this level of work over the next year?  2. Is the challenge to research Federal, State and Regional transportation organizations or is it  transit programs?  This direction to staff is assuming it is transit programs.  3. Narrow the specific analysis to programs that are actually authorized to receive Federal  formula and discretionary funding programs found within the current Federal Transit  Administration.  However, that would narrow the field down to three agencies or programs.   Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of  Transportation.  CARTS is only a contractor to Capital Metro and provides certain 5310  transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.   CAMPO, Project Connect, Project Connect North and My35 are simply planning programs  that include staff from Capital Metro, Lone Star Rail District, and TxDOT and  representatives from local governments.  4. The analysis should be based on how those planning programs will lead to funding through  the project delivery agencies.  (Fought amended to include financial risk and benefits to the City)  5. The Council should provide the Board and staff specifics on what type of economic analysis  data will lead to an ultimate decision by the City Council.  6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a  Transit Oriented Development would look like.’  Years ago, when the City was looking at  transportation options and creating a TOD ordinance, there was a field trip to perform some  on the ground research.  Members of the City Council, Planning and Zoning, and staff  (GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.   We should have at least one field trip during this study.  Since it has been about 8 years or  so since that first and only field trip, it should be extremely informative to do it again and  see what a TOD looks like today and how the project has performed over the years.  Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)    Project  Manager  Ed Polasek, AICP  Engineer TBD  Project Status Workplan Under Development    Transportation Services Operations   CIP Maintenance  February 2014  Project Description 2012‐2013 CIP Maintenance of roadways including, Chip seal, Cutler Overlays, Fog  seal applications and Engineering design of future rehabilitation projects.  Purpose To provide protection and maintain an overall pavement condition index of 85%.  Project Manager Mark Miller  Engineer/Engineers KPA, Steger Bizzell, Halff  Task Status / Issues  2nd and 6th Street  Engineering  (Halff)  2nd at Austin Avenue intersection improvement along with 6th Street (Austin  Ave. to Rock) engineering is complete and ready to be advertised for bid.   Construction of all of 2nd to Holly will move to 2015 during VFW renovation  9th Street (Main to  Rock)  (KPA)  KPA is working with electric engineer to include future conduit assignments.  Plans are nearing 100% and ready to advertise.  We are looking for construction to  begin after the Poppy Festival.  Chip Seal  Sun City Blvd. is complete.  Complaints about noise and fears of the road failing has  prompted staff to fog seal the road to help quite the road noise and help retain  aggregate.  Summercrest subdivision is also experiencing some aggregate loss.  Staff  has tentatively scheduled Western Emulsions to apply the new “quick set” product  onto Sun City Blvd, Summer Crest and Pecan Branch Subdivisions on several  occasions.  A week of fair weather conditions and with no precipitation is required.  (pending weather)  Despite numerous complaints and concerns, all chip sealed  roads were inspected on January 31st and the actual aggregate loss appears to be  excess aggregate and the actual condition of the chip seals were found to be very  good.   Fog Seal Survey of unfinished sections complete: (Majority of scheduled work completed)  Unfinished streets will be performed in Spring 2014.  (Western Emulsions has a new  product coated with slag sand to compensate for the loss of traction due to the  asphalt coating) This should allow fog seals on some minor arterials.  (Terra Pave)  has a new product called “Terra fog”.  The company touts 100% chip retention when  used on chip seals!  Cutler/overlay Cutler on Williams Drive, Rock Street, 16th Street complete.  Additional Streets  completed as a result of chip seal failures (Austin Avenue and Del Webb Blvd.)  extended the schedule in cold weather and the holiday season.  Downtown Square  area  has been postponed till Spring (March)  Pavement  Evaluation  Staff is negotiating with KPA for Engineering services related to pavement  evaluation/scoring and update of 5 year CIP reflecting changes and updates.  Staff is  working on a Task Order to bring before GTAB in February for consideration.  2013‐14 CIP  Maintenance  Projects  Staff is negotiating with KPA for engineering services related to the 2014  maintenance projects. Staff is working on a Task Order to bring before GTAB in  February for consideration.  A preliminary list of street an planned schedule for each  process pending.    City of Georgetown, Texas SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for January 2014. - Micki Rundell, Chief Financial Office, COG, Finance Manager, GTEC ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Jana Kern for Micki Rundell ATTACHMENTS: Description Type Finance Report Backup Material City of Georgetown, Texas SUBJECT: Consideration and possible action to approve minutes from the regular GTEC Board meeting held January 15, 2014. Paul Brandenburg, General Manager - GTEC ITEM SUMMARY: Board to review the minutes from the meeting held on January 15, 2014 and revise or approve. FINANCIAL IMPACT: SUBMITTED BY: Jana Kern for Paul Brandenburg ATTACHMENTS: Description Type Minutes Backup Material City of Georgetown, Texas SUBJECT: Consideration and possible action to approve Task Order No. CPY-14-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services to develop the schematic and 30% construction plans and preliminary estimate for the extension of Rabbit Hill Road from Westinghouse Road southward to its intersection with Oakmont Drive/Teravista Parkway in the amount of $196,000. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP Transportation Services Director. ITEM SUMMARY: With increased development in the ETJ between Georgetown and Round Rock, a need has developed for a connection northward from Oakmont Drive in Round Rock to Westinghouse Road. Based upon the City's Overall Transportation Plan (OTP) the logical connection in Georgetown is at the intersection of Westinghouse Road and Rabbit Hill Road. When constructed this project will connect the City of Georgetown to the Bass Pro Shop in Round Rock, and will possibly be renamed a common name from downtown Round Rock to the SE Inner Loop in Georgetown. Attached is the Proposed Task Order CPY-14-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services to develop the schematic and 30% construction plans and preliminary estimate for the extension of Rabbit Hill Road from Westinghouse Road southward to its intersection with Oakmont Drive/Teravista Parkway in the amount of $196,000. Funding for final design and construction will come from the City of Georgetown/GTEC and possibly a TIRZ created in the Westinghouse Road area for the portion of the roadway in our ETJ. The City of Round Rock will fund construction efforts in their ETJ/City Limits. STAFF RECOMMENDATION: Staff recommends approval of Task Order CPY-14-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services to develop the schematic and 30% construction plans and preliminary estimate for the extension of Rabbit Hill Road from Westinghouse Road southward to its intersection with Teravista Parkway in the amount of $196,000. FINANCIAL IMPACT: Attached is the project GTEC Budgetary Worksheet. Funding for this project will originate from the City of Round Rock, which by interlocal agreement will provide funding for this project by rebating the City of Georgetown/GTEC money spent in the development of the FM 1460 project. A revenue account has been established to spend those rebated funds on this project. SUBMITTED BY: Bill Dryden ATTACHMENTS: Description Type Financial Worksheet Exhibit Task Order with Attachments Exhibit PROJECT No.DATE: PROJECT NAME:2/12/2014 Division/Department:Director Approval Prepared By:Finance Approval La'Ke TOTAL ANNUAL BUDGET 200,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting (CPY-14-001)196,000.00 196,000.00 98% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 0.00 196,000.00 196,000.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 400-9-0980-90-044 200,000.00 Total Budget 200,000.00 TOTAL PROJECT BUDGET 200,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 0.00 196,000.00 196,000.00 98% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Project Costs 0.00 196,000.00 196,000.00 Bill Dryden, Transportation Engineer Transportation Services GTEC - Budgetary and Financial Analysis Worksheet Comments: Rabbit Hill Road Extension Rabbit Hill Rd Ext'n Engineering (Schematic) TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CP&Y, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated November 20, 2013 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Rabbit Hill Road Extension Project B. Description: Extend Rabbit Hill Road northward from Teravista Parkway to the existing intersection with Westinghouse Road. The widening along Westinghouse Road and Rabbit Hill Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. Preliminary layouts for future signals and roadway illumination will also be included. The project length along the anticipated alignment is approximately 1.0 miles. C. City of Georgetown Project Number: 5RI D. City of Georgetown General Ledger Account No.: 400-9-0980-90-060 E. City of Georgetown Purchase Order No.: 3401715 ______ F. Master Services Agreement, Contract Number: 2013-722-MSA 2. Services of Engineer See the attached Scope of Services for a detailed description of services to be provided to Owner by Engineer. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: • Provide timely review comments to plan reviews and project scope changes. • Estimated third-party fees for this project are listed below, and are included in the compensation amount detailed in Section 5. The City shall be responsible for any permitting and third-party review fees not listed below. o None 4. Times for Rendering Services Engineer shall perform the work stated above according to the schedule below. All times are from the date Notice to Proceed from Owner, or the previous phase, as appropriate. Phase Completion Date Design Phase Six (6) Months Bidding Phase N/A Construction Phase N/A Task Order No. CPY-14-001, consisting of 31 pages. TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as shown below. Fees listed for each category are approximations, and only the sum of all fees shall be the "Not to Exceed Amount". Category of Services Compensation Method Not to Exceed Amount of Compensation for Services Preliminary Design Related Services Lump Sum (See Attached Fee Proposal) ALL PHASES $196,000.00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: A. Prime consultant is CP&Y, Inc. B Subconsulants include: • CORSAIR • SWCA • The Wallace Group 7. Other Modifications to Agreement: None. 8. Attachments: A. Project Location Map. B. Scope of Services C. Owners Responsibilities D. Fee Proposal 9. Documents Incorporated By Reference: The Agreement dated November 20, 2013. TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 4 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 2013. OWNER: City of Georgetown ENGINEER: CP&Y, Inc. By: By: Name: George G. Garver Name: James J. (J.J.) Roohms, P.E. Title: Mayor, City of Georgetown Title: Chief Operating Officer Engineer License or Firm’s Certificate No. F-1741 State of: Texas Date: Date: ATTEST: ____________________________________ Jessica Brettle, City Secretary APPROVED AS TO FORM ONLY BY CITY ATTORNEY AND BY CITY COUNCIL MARCH 8, 2011, AGENDA ITEM “P” APPROVED AS TO FORM VERIFIED: ________________________________________ Vickie Graff, CPPO, CTPM Contract Coordinator STATE OF TEXAS } CORPORATE COUNTY OF WILLIAMSON } ACKNOWLEDGEMENT On this day of , 2013, James (J.J.) Roohms personally appeared before me and proved to me through satisfactory evidence of identification to be the person who signed this document in my presence. [SEAL] ________________________________________ Notary Public My Commission Expires:____________________ TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative For Task Order: Designated Representative For Task Order: Name: Bill Dryden Name: Justin Word Title: Transportation Engineer Title: P.E., Vice President Address: P.O. Box 409 Address: 13809 Research Boulevard Suite 300 Georgetown, TX 78627 Austin, TX 78750 E-Mail: Bill.Dryden@gerogetown.org E-Mail: jword@cpyi.com Phone: (512) 930-8096 Phone: (512) 349-0700 Fax: (512) 930-3559 Fax: (512) 349-0727 §¨¦35 Project Limit Projec t Limit C h a n d l e r B r a n c h U N I V E R S I T Y B L V D TERAVIST A P K W Y OAKMONTDR K E L L E Y D R T E R A V IS T A CLU B D R O R I O N S T C E N T E R B R O O K P L S U N R I S E R D HILL R I D G E D R TERRA ST GREATVIEW DR C L E A R V I E W D R HE W L ETTLOOP CERVINIA DR G R E E N V I S T A P L WOO D M E S A D R H A LEYSWAY W INDING CREEKPL P A R K C E N T R A L B L V D C O M M E R C E B L V D HIDDENVI E W PL E N G A D I N A P A S S QUICKSILVERST BENTWOO D P L JULIANAS WAY M ES Q UITE H O LL O W PLHIDDENBROOKLN BENT WOOD CT GATEWAY DR P A G E W H I T N E Y P K W Y HICKOX DR FLAT STONE CT BR O O K VIE W CT O A K M O N T D R C R 1 1 1 R A B B I T H I L L R D W E S T I N G H O U S E R D Georgetown Railroad Geo rget ow n Ra il roa d 0 0.50.25 MilesE Da te: 1/6/ 2014 A T T A C H M E N T A Rabb it Hill Road Project Locat ionTeravista Par kway to Westinghou se Road Se rvice L aye r Credits: Sources: E sri, USGS, N OA A §¨¦35 £¤79 ¬«29 £¤183 ¬«95¬«195 ¬«29 Projec t Location WilliamsonCounty 2/12/2014 1 of 14 EXHIBIT B SCOPE OF SERVICES Rabbit Hill Road Extension Project Teravista Parkway to Westinghouse Road The Rabbit Hill Road Extension Project will extend Oakmont Drive northward from Teravista Parkway to the existing intersection with Westinghouse Road. This project consists of determining the feasibility of the new alignment roadway through the parcels located between the project ends. The precise configuration of the roadway will be determined during this schematic phase of the project in coordination with the City of Georgetown. The widening along Westinghouse Road and Rabbit Hill Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. Preliminary layouts for future signals and roadway illumination will also be included. The project length along the anticipated alignment is approximately 1.0 miles. The Engineer shall provide the necessary engineering and technical services for the completion of environmental studies, surveying and mapping, schematic development, and preliminary water quality analysis and treatment options. Design services related to the design and plan production for this project will be performed in accordance with the latest available City of Georgetown manuals, guidelines, and standards available. Where City standards do not exist, TxDOT and/or AASHTO guidelines will be followed. The final deliverable for this phase will be a scroll plot of the schematic – 30% design. This project will be developed utilizing MicroStation V8i and Bentley Geopak V8i. Agency abbreviations are as follows: City of Georgetown (City) , Texas Department of Transportation (TxDOT), Texas Department of Transportation Environmental Division (TxDOT-ENV), Federal Highway Administration (FWHA), Capital Area Metropolitan Planning Organization (CAMPO), Environmental Protection Agency (EPA), Texas Historical Commission (THC), National Register of Historical Places (NRHP), Federal Emergency Management Agency (FEMA), Texas Commission on Environmental Quality (TCEQ), Natural Resources Conservation Service (NRCS) (formerly known as the Soil Conservation Service (SCS)). The tasks and products are more fully described in the following TASK OUTLINE. 2/12/2014 2 of 14 TASK OUTLINE I. ROUTE AND DESIGN STUDIES A. DATA COLLECTION (provided by CP&Y, Inc.) 1. Perform field investigations of the project. These investigations will include site visits to the project site and adjacent area to gather pertinent information relating to the corridor. Field investigations will also be performed to review individual property locations and the impacts of the alignment to that property. 2. Develop a photo inventory of the project site for reference in project meetings, discussions with stakeholders and discussions with developers, etc. during the project development. 3. Gather and review information from the City including existing Oakmont Drive, Teravista Parkway and Westinghouse plans, project files, existing geometric conditions, existing typical sections, existing drainage facilities, culvert data and traffic data. Gather and review related existing and draft studies from the City, including feasibility, route, traffic signal, corridor, MIS/Environmental and Value Engineering studies in the project vicinity. Gather and review information from various planning documents such as the CAMPO 2035 plan, Texas Transportation Plan, Transportation Improvement Plan and the City master street/road plans impacting the project. 4. Obtain FEMA Flood insurance maps and corresponding studies relating to the project corridor. B. ALIGNMENT STUDY (provided by CP&Y, Inc.) 1. Develop two (2) alternative geometric configurations for Rabbit Hill Road within the project limits to satisfy the project goals of the City. 2. Develop Engineer’s opinion of probable cost for the two (2) project configurations. A cost estimate will be developed for one (1) alternative to determine a cost per mile basis to apply to the other alternative. 3. Produce two (2) exhibits depicting the above geometric configurations to a detail level sufficient for City review. Prepare conceptual cost estimates for these configurations. 4. Conduct three (3) meetings with the City to coordinate the desired and/or required improvements and obtain concurrence for the project location and final design configuration of the project. C. GEOTECHNICAL INVESTIGATIONS (provided by CORSAIR.) 1. Soil Borings – Geotechnical Engineering (a) Perform six (6) borings spaced at approximately 1,000 feet apart along the final alignment to perform a final pavement design. (b) If expansive soils are encountered (PVR > 2”) and a lime stabilized subgrade option is desired, additional borings may be needed to comply with pavement design requirements. Drill these borings to a minimum depth of ten (10) feet to map geology and collect PI information if soils are expansive for PVR calculation. 2/12/2014 3 of 14 (c) No bridge or retaining wall borings are anticipated to be needed at this time but can be performed under a supplemental agreement upon request. The borings will be used to investigate subsurface stratigraphy and to obtain samples for laboratory testing. 2. Laboratory testing will be performed to determine the soil’s plasticity and strength characteristics, including: (a) NRCS Soil Classification (b) Atterberg Limits Tests (c) Sieve Analysis (d) Soluble Sulfate Content (e) Moisture Content (f) Unconfined Compressive Strength (g) Eades and Grim (ASTM D6276) pH/lime series 3. The Engineer will coordinate with locator service to determine existing utility locations. 4. The Engineer will prepare a pavement design report that will present recommendations for the design of the roadway pavement sections. The pavement design will follow the criteria and guidelines in TxDOT’s Pavement Design Guide and AASHTO’s Guide for the Design of Pavement Structures. The pavement design report will include: (a) Site vicinity and geology map. (b) Generalized subsurface conditions, as well as groundwater conditions encountered during drilling operations. (c) Pavement thickness design for the proposed roadway. Flexible pavement design will be analyzed using the FPS program. Rigid pavement design is not anticipated. (d) Traffic data (ESAL’s) will be provided by the City D. SCHEMATIC LAYOUT DEVELOPMENT (provided by CP&Y, Inc.) 1. Further develop the roadway design criteria established in the route alternative stage for the project to be discussed, revised and approved by the City. This set of criteria will then be complied and documented into a design criteria spreadsheet. 2. Prepare calculated horizontal geometrics for the project roadways. 3. Prepare calculated vertical geometrics for the project roadways. 4. Develop existing and proposed typical sections for inclusion on project schematics. 5. Develop preliminary cross sections at 100’ intervals along Rabbit Hill Road. These cross sections will be for estimation of cut and fill quantities, as well as determining retaining wall locations and heights. 6. Determine retaining wall limits for the project roadways. 7. Determine preliminary continuous lighting locations. 8. Develop preliminary signal design at Westinghouse intersection including location of poles, mast arms, signal heads, controller, ground boxes, and conduit runs under the pavement. 9. Develop pavement edges for the selected configuration. 10. Finalize Engineer’s opinion of probable cost for the selected configuration 2/12/2014 4 of 14 11. Prepare project schematic plots for the project corridor. Plots will include required elements suitable for submission to the City. The roll plot will not exceed 10’ in length with a 1”=100’ horizontal scale and 1”=10’ vertical scale. Depict the following on the schematic plot: (a) The horizontal alignments will show bearings in the tangent sections and curve data including delta angles, PI stations, tangent lengths, length of curve, and radii. The plan views will show the centerline, edge of pavement, striping, lane widths, shoulder widths, cross slopes, superelevations with transitions, direction of traffic flow, and layouts for speed change lanes. (b) The vertical alignment will show existing and proposed elevations at 100-foot intervals, vertical curve VPI stations, curve lengths, superelevation rates and transitions, design speeds, and "K" values. (c) The existing apparent ROW limits and proposed ROW limits for selected configuration. (d) Anticipated retaining wall locations (if any). (e) Proposed striping and lane numbers. Small signs will not be developed at the schematic phase. (f) Current and projected traffic volumes as developed by the traffic data collection and analysis task. (g) Existing utility locations in plan emphasizing those which are in conflict with the proposed construction. Proposed utilities will not be shown. (h) Significant drainage structures (existing and proposed) as determined by Hydrologic and Hydraulic report. 12. Final Deliverable items (a) Two (2) paper copy of schematic plot for selected alignment (b) PDF version of schematic plots in electronic format (CD/DVD) (c) Probable cost of construction estimate (d) All (*.dgn) files – Mapping, utilities, design files, cross sections, schematic plot, (e) Geopak files - (*.dat), (*.gpk), (*.tin), (*.prj) files, etc. (f) Hydraulic models – files used from any software used for analysis and design for the storm sewer, water quality and detention design, such as HY8, Geopak Drainage, HEC- RAS/HMS E. TRAFFIC DATA COLLECTION (provided by the City.) 1. Traffic data will be provided by the City. F. HYDROLOGY AND HYDRAULIC ANALYSIS (provided by CP&Y, Inc.) 1. Preliminary Drainage Report (a) Perform preliminary hydrologic and hydraulic analysis/design to determine location and sizes of major drainage structures. This will include determining the existing detention pond storage capacity and outflow structures and outflow discharges. The analysis will determine if this pond can be retrofitted for future use or if additional detention ponds will be needed. (b) Prepare a preliminary drainage report summarizing the findings of the above analysis. (c) Determine if any proposed drainage easements are required to adequately drain the proposed facility. 2/12/2014 5 of 14 2. Storm Water Detention (a) The Engineer will calculate the increase in peak discharge and runoff volume associated with the proposed improvements for the 5-year storm events in accordance with the Georgetown Drainage Design Manual. (b) Determine preliminary sizing of a detention facility based on increase of peak discharges, if required. G. WATER QUALITY (provided by CP&Y, Inc.) 1. Preliminary Water Pollution Abatement Plan (WPAP) Preparation (a) Project Setup and Data Review Engineer will obtain and review available data on the existing and proposed roadway design and site geology, including engineering plans and geologic reports. An initial field visit will be conducted in order to inspect the site and identify and evaluate potential locations for water quality Best Management Practices (BMPs). The geologic assessment will be performed by SWCA Environmental Consultants. The existing detention pond will be analyzed to determine if it is currently being used as a water quality BMP and if retrofitting it is possible. (b) Pollutant Removal Calculations and Design of Water Quality BMPs Engineer will calculate the required total suspended solids (TSS) pollutant load and recommend suitable permanent BMPs for water quality treatment. The use of non- structural, vegetative water quality BMPs, such as grassy swales, which can be utilized within the ROW will be evaluated as the preferred treatment approach. If non-structural BMP’s prove to be inadequate, structural BMP’s such as sand filters will be preliminarily evaluated and recommendations provided. Recommended Best Management Practices will be in accordance with the TCEQ’s technical guidance manual Complying with the Edwards Aquifer Rules – Technical Guidance on Best Management Practices (RG-348, July 2005) and addenda. The preliminary location of temporary erosion and sedimentation controls designed to prevent discharges of polluted runoff from the project site during construction will be evaluated to determine overall feasibility and ensure compliance with TCEQ Edwards Aquifer requirements. For the purposes of this scope, it is assumed the detailed layout, configuration and design of temporary controls, including an erosion and sedimentation control plan, will be included by supplemental agreement at a later date. Preliminary options will be discussed with the City prior to proceeding with the final development of a water quality BMP. Only one (1) final water quality BMP option will be developed with the final schematic. (c) Preliminary Grading and Layout 2/12/2014 6 of 14 Engineer will perform preliminary siting for structural BMP’s such as sediment filtration ponds to determine proper geographic locations and overall footprint requirements for the purposes of ROW preservation. This work will include the analysis of the existing pond for potential expansion and the siting for 1 additional location based on TSS removal requirements and project constraints. Detailed final design is not included under this work authorization. (d) The final deliverable will be a preliminary technical memorandum stating the water quality assumptions, BMP’s analyzed and recommendations for water quality treatment needed related to the proposed roadway project. A WPAP submittal package will not be completed or submitted to TCEQ under this work authorization. (e) For the purposes of this scope, it is assumed the proposed facilities will not serve regional or adjacent development treatment or detention and that extensive coordination efforts in this regard will be handled by supplemental agreement. II. SOCIAL, ECONOMIC & ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT Environmental Reports will be in accordance with 43 Texas Administrative Code (TAC) 2.40-2.51, Council on Environmental Quality Regulations (40 CFR 1500-1508), Code of Federal Regulations, Title 23, Part 771, the FHWA Technical Advisory T6640.8A, and Highway Design Operations and Procedures Manual, Part II-B. A Categorical Exclusion (CE) will be prepared for the proposed project. A. RIGHT-OF-ENTRY SERVICES (provided by CP&Y, Inc.) 1. Perform property ownership research utilizing the Williamson County Appraisal District records (Tax Maps and Ownership Records) and compile a list (Excel Spreadsheet) of landowners for distribution of right of entry letters. Obtain “right-of-entry” by signed letter from the owner of each of the subject properties. Also, contact property owners in advance of field surveys or to address specific property owner concerns about the work to be performed or being performed. This scope anticipates that the City will handle problems regarding landowners that refuse to grant right-of-entry or are otherwise hostile with respect to the completion of this scope of services. Record and report results of mailings for future action. Landowner contacts will be recorded and provided to the Client. B. ENVIRONMENTAL CONSTRAINTS ANALYSIS (provided by CP&Y, Inc.) 1. OBTAIN EXISTING ENVIRONMENTAL CONSTRAINTS DATA Perform a desktop review of environmental constraints of the proposed study area. Constraints to be identified include: (a) Cemeteries (b) Parks (c) Soils (d) Properties on the National Register of Historic Places (e) Archeological sites (f) Hazardous material sites 2/12/2014 7 of 14 (g) Data from the Texas Parks and Wildlife Department’s Natural Diversity Database (h) United States Fish and Wildlife Service's Critical Habitat Mapper (i) National Wetland Inventory Data (j) Floodplains (k) National Hydrography Dataset (l) Land Uses identified through aerial photo interpretation 2. FIELD RECONNAISSANCE (provided by CP&Y, Inc.) Conduct a field reconnaissance of the study area to verify and update the information identified through the desktop review. 3. PRELIMINARY ENVIRONMENTAL CONSTRAINTS MAP (provided by CP&Y, Inc.) Prepare a preliminary environmental constraints map of the study area on digital orthophotography using GIS. The map shall include information from the desktop review and additional data obtained from the field reconnaissance. 4. TECHNICAL MEMORANDUM (provided by CP&Y, Inc.) A technical memorandum describing environmental constraints within the study area will be prepared. The technical memorandum will include the above-mentioned items and the environmental constraints map will be included as an appendix. This information shall be provided to the project design team to assist in the development of alignment alternatives. 5. PRELIMINARY EVALUATION OF ALIGNMENT ALTERNATIVES (provided by CP&Y, Inc.) Evaluate up to three (3) alignment alternatives developed by the design team based on environmental, engineering, and cost constraints. 6. COORDINATION MEETINGS (provided by CP&Y, Inc.) Environmental staff shall participate in up to two coordination meetings. 7. AREAS OF ENVIRONMENTAL CONCERN OR AFFECTED ENVIRONMENT (provided by SWCA) The investigations proposed below (Tasks I through V) are designed to comply with the Antiquities Code of Texas and the National Historic Preservation Act (NHPA), namely the identification of any prehistoric or historic cultural resources which may be affected by the project that may be eligible for designation to the National Register of Historic Places (NRHP) or as State Antiquities Landmark (SAL). Additionally, they are designed to comply with the Texas Commission on Environmental Quality (TCEQ) Edwards Aquifer Protection Program and the Endangered Species Act (Tasks V and VI). (a) Cultural Resources Background Records Search An SWCA archaeologist will perform a review of records at the Texas Archaeological Research Laboratory and the Texas Historical Commission (THC) to identify previously recorded surveys or cultural resources within a 1-mile study area of the Rabbit Hill Road Extension Project. An archaeologist will also review historical maps, aerial photographs, topographic maps, soil survey maps, and geologic maps to identify potential for unrecorded archaeological sites to be present within the area of potential effects (APE) of the project. 2/12/2014 8 of 14 Additionally, an SWCA archaeologist will search the Texas Archeological Sites Atlas (Atlas) online database for any previously recorded surveys and historic or prehistoric archaeological sites located in or near the project area. In addition to identifying previously recorded archaeological sites, the Atlas review will include the following types of information: NRHP properties, SALs, Official Texas Historical Markers (OTHMs), Recorded Texas Historic Landmarks (RTHLs), cemeteries, and local neighborhood surveys. Other critical factors that will be examined include the level of previous disturbances from residential and commercial development, types of soils, and archaeological potential. This background research will provide site and geographic information that will be critical to the discovery and interpretation of cultural resources within the project area. The results of that search will be integrated into a National Environmental Policy Act (NEPA) document section for archaeology and also an Antiquities Permit application to conduct further field studies. (b) Antiquities Permit Application An SWCA archaeologist will prepare a research design as part of an Antiquities Permit application to conduct the field studies required under Section 106 of the NHPA and the Antiquities Code of Texas. Working with the City, SWCA’s Principal Investigator will prepare the permit application and submit to the THC, the permitting and reviewing agency. (c) Archaeological Survey Once an Antiquities Permit has been obtained, SWCA will conduct an archaeological field survey of the APE. For the purposes of this proposal, several assumptions have been made regarding the fieldwork (see below). The field survey will consist of a team of two SWCA archaeologists walking the proposed project area. The survey will be of sufficient intensity to determine the nature, extent, and, if possible, potential significance of any cultural resources located within the proposed project area. Subsurface explorations will be accomplished through shovel testing only. The placement and quantity of these excavations will depend on the level of disturbance within the proposed project boundary and the nature of the soils, geology, and topography. If an archaeological site is encountered in the proposed project area during the investigations, it will be explored as much as possible with consideration to land access constraints. Any discovered sites will be assessed in regards to potential significance so that recommendations can be made for proper management (avoidance, non-avoidance, or further work). Additional subsurface investigations will be conducted per THC standards at any discovered sites to define horizontal and vertical boundaries. Appropriate State of Texas Archeological Site Data Forms will be filled out for each site discovered during the investigations. A detailed plan map of each site will be produced and locations will be plotted on U.S. Geological Survey 7.5- minute topographic maps and relevant project maps. Shovel tests will be excavated in 20-centimeter arbitrary levels to 1 meter in depth, or to culturally sterile deposits, whichever comes first. The matrix will be screened through ¼-inch mesh. The location of each shovel test will be plotted using a sub-meter accurate Global Positioning Systems receiver, and each test will be recorded on appropriate project field forms. Areas with previously recorded sites or other cultural resources revealed in the archival 2/12/2014 9 of 14 research will require additional shovel testing to explore the nature of the cultural deposits. Conversely, heavily disturbed and modified areas in the proposed corridor will not be shovel tested. THC survey standards call for 16 shovel tests per mile of a 100-foot-wide linear project area. If sites are encountered, a minimum of six shovel tests will be excavated per site. Shovel tests will be excavated to the depth of project impacts. SWCA is proposing a non-collection survey. Artifacts will be tabulated, analyzed, and documented in the field, but not collected. Temporally diagnostic artifacts will be described in detail and photographed in the field. Only especially rare artifacts or discoveries will be collected. This policy will reduce or eliminate curation costs once the fieldwork is concluded. Assumptions/Considerations • The client will provide SWCA with project maps and aerials prior to the beginning of fieldwork. • SWCA assumes that an individual Antiquities Permit must be obtained for the project area. • SWCA assumes that the client or its subcontractors will provide access and landowner coordination through the course of the project. • Shovel testing will be conducted per THC standards. • SWCA assumes that up to two archaeological sites will be identified during the survey. If additional sites are encountered, SWCA will consult with the client to negotiate a change order. • Backhoe trenching is not included in this cost proposal. The survey will determine if the project area contains the potential for deeply buried cultural deposits that would require backhoe trenching. If the survey finds that mechanical excavations are required to assess deeply buried cultural deposits, SWCA will consult with the client and submit a change order for the additional work. • Any reroutes resulting from the identification of significant cultural resources or changes in engineering design plans, which subsequently will require additional fieldwork, are not part of this cost proposal. (d) Cultural Resources Report Preparation Once reviews and fieldwork have been completed, SWCA will prepare a draft report of the investigations. The archaeological report will conform to THC, NHPA, Texas Department of Transportation (TxDOT) and Council of Texas Archeologists reporting standards. It will document the general nature of the project area, the methodology used in the investigations, the presence and condition of any previously recorded sites revealed in the records review, the general nature and extent of cultural resources encountered during the archaeological survey, recommendations on the need for further work, and the potential significance of the cultural resources in regards to future development and NRHP/SAL status. Draft copies of the report will be submitted to the client for review and comment. Once this has been accomplished, any appropriate edits will be made and a final draft report will be submitted to the THC for review and comment. Once the draft report has been reviewed and 2/12/2014 10 of 14 accepted by the THC, one copy of the final report will be submitted to the THC and ten copies be sent to various designated libraries around the state, in fulfillment of the permit requirement. The results of the field studies will also be integrated into the appropriate NEPA document sections. (e) Geologic Assessment and Karst Survey SWCA will conduct a TCEQ Geologic Assessment and Karst Survey for the proposed project. The pedestrian survey will be conducted by walking parallel transects spaced approximately 50 feet apart and will cover the entire length of the project and locations of proposed water quality structures. All potential karst features, including depressions, holes, and animal burrows will be carefully examined for evidence of subsurface extent. A Geologic Assessment report will be prepared as per the “Instructions to Geologists for Geologic Assessments on the Edwards Aquifer Recharge/Transition Zones” as written by the TCEQ. This report is intended for inclusion in the Water Pollution Abatement Plan (WPAP). In order to comply with US Fish and Wildlife Services (USFWS) karst due-diligence requirements and to provide the data required for participation in the Williamson County Regional Habitat Conservation Plan (WCRHCP), the pedestrian survey will cover the footprint of the proposed project plus 345-feet where right of entry is available. The survey and additional investigations will be conducted by SWCA personnel holding a 10(a)(1)(b) scientific permit from the USFWS for conducting all levels of karst investigation. All features identified will be investigated for their potential to be associated with karst invertebrate habitat and for their potential significance to habitat for the Georgetown and Jollyville Plateau Salamanders. Methods will consist primarily of reconnaissance excavation with hand tools and will conform to current USFWS requirements. This scope does not include major excavation activities, cave mapping, or endangered karst invertebrate presence/absence surveys which may be required if significant karst features are located. These services are not included at this time and a cursory review of geological data indicates that the project area has a low probability of containing significant features. A karst survey will be produced for submittal to USFWS and/or the Williamson County Conservation Foundation (WCCF). A Registered Professional Geoscientist will also seal a karst survey report to include with WRHCP participation documents and a Geologic Assessment report to be submitted to the TCEQ with the WPAP. (f) Habitat Assessment and Impacts Analysis Report and Meetings A Habitat Assessment Report summarizing the findings of the state and federally-listed threatened, endangered, and candidate plant and animal species habitat, including the karst survey, shall be submitted to the City for its records. The report will include a literature review for known karst invertebrate and salamander habitat in the project area and an analysis of potential impacts to threatened and endangered species and to designated critical habitat. The impacts analysis will include a conceptual hydrologic model of the local portion of the northern segment of the Edwards Aquifer relating the project and its potential effects to known and potential contaminant pathways to salamander-occupied caves and springs. 2/12/2014 11 of 14 Current and historic locations for the Georgetown and Jollyville Plateau salamanders occur within 5 miles of the proposed project. Presence/absence surveys, Section 7 or 10 consultation, and coordination with the USFWS and the WCCF are not included in this scope of work if habitat for federally listed species is identified. A supplemental agreement with an additional scope of work and budget will be needed if these activities are required. Under this task SWCA personnel will attend meetings during the permitting process with the clients, TxDOT, USFWS, and the WCCF upon request. III. SURVEYING SERVICES A. PROJECT CONTROL SERVICES (provided by Wallace Group) 1. The Surveyor will attempt to recover and utilize City of Georgetown and/or City of Round Rock NAD-83/93 (HARN) NAVD 88 datum, Texas State Plane Coordinate System, Texas Central Zone primary control monuments for this project unless requested to use another source of datum. In the case that the control has been destroyed the Client will be notified immediately. This scope and fee do not include effort to re-establish destroyed control. A Global Positioning System (GPS) and conventional land surveying methods will be used to establish additional project control if needed. These methods will also be used to perform the various tasks of this project. B. DESIGN SERVICES (provided by Wallace Group) 1. The Surveyor shall generate, recover, and/or verify existing horizontal and vertical project primary control at the site, if any, and reconcile the control to known existing intersecting projects. 2. The Surveyor shall establish or densify additional secondary control as needed for the project to collect data along the length of the project. 3. The Surveyor shall, at their discretion, use 5/8“ iron rods with distinguishing caps, cotton spindles (paved areas) or other durable entities for the project control as applicable. 4. The Surveyor shall perform differential leveling through the project control (primary and secondary) to establish or extend vertical control for the project. 5. The project limits for surveying shall be along the expected path of Rabbit Hill Road from the existing Teravista Parkway/Oakmont Drive intersection to the proposed Westinghouse Road/Rabbit Hill Road intersection. The survey width along the Rabbit Hill Road corridor will be approximately 200-ft wide. The survey shall extend 1/8-mile east and west along Westinghouse and North up Rabbit Hill Road from the proposed tie-in location for the proposed widening for the turn lanes. The survey width along Westinghouse and Rabbit Hill Road will extend from ROW to ROW. The intersection with Teravista Parkway will also be surveyed past each radius curb return. 6. The Surveyor shall perform a topographic/design survey within the project limits. The topographic/design survey includes, but is not necessarily limited to: roadway, ditches, major grade breaks, culverts, culvert types and sizes, metal beam guard fence, fences, driveways, mailboxes, traffic and other signs, mailbox turnouts, striping, and visible above ground utilities. 2/12/2014 12 of 14 7. In addition to the survey limits defined above, the surveyor shall survey ground shots and above ground utilities along the other two (2) alternative alignments. 8. The Surveyor shall survey drainage structures within the limits defined above. There is an existing detention pond within the limits that will be surveyed, including the outlet structures necessary to recreate hydraulic models. 9. In addition, the Surveyor shall survey the edge of pavement, grade breaks, and existing signs from 1/8-mile east and west along Teravista Parkway and Westinghouse Road. 10. The Surveyor shall survey side streets within the project limits to a distance of 100’ from the proposed alignment or far enough to establish drainage. 11. The Surveyor shall survey driveways within the project limits to a distance of 20’ from the proposed alignment or far enough to establish drainage. 12. The Surveyor shall provide digital photograph of each end of each cross road drainage structure located within the project limits. 13. The Surveyor shall process the collected information into a 1 foot contour DTM file utilizing Geopak V8i. 14. The Surveyor shall locate right-of-way monumentation and other evidence to reestablish the existing right-of-way lines for Teravista Parkway, Westinghouse and parcel boundaries within the limits of survey. This is not to be construed as boundary surveying at this time nor is it considered taxable for the purposes intended at this time. 15. The Surveyor shall set project control (N, E, Elev.) in such manner to reasonably assure the control will survive construction. C. TREE SERVICES (provided by Wallace Group) 1. The Surveyor shall locate trees that 12 inches in diameter and larger, and note the size, species and canopy area. D. GEOTECHNICAL LOCATIONS (provided by Wallace Group) 1. The Surveyor will stake prior to boring and locate after boring six (6) geotechnical locations. The Engineer is to provide the locations for the borings. E. DELIVERABLES (provided by Wallace Group) 1. The Surveyor shall provide: (a) 2D MicroStation V8i planimetric file. (b) 3D MicroStation V8i DTM file including break-lines and 1 foot contours. (c) Geopak V8i DTM (tin) file. (d) ASCII point file. (e) Two CD-ROM containing the specified files. (f) PDF file of each Surveyor’s project field book. (g) Spreadsheet of landowners for right-of-entry letters 2/12/2014 13 of 14 F. ASSUMPTIONS (provided by Wallace Group) 1. The Surveyor shall notify the client prior to performing the work if: (a) Sufficient right-of-way monumentation cannot be found to re-establish the existing alignments and associated right-of-way lines along the project corridor. (b) Traffic Control cannot be managed by the Surveyor’s personnel. (c) The work is delayed due to weather or other circumstances beyond the Surveyor’s direct control. (d) Existing Project Control cannot be recovered or verified. G. UTILITIES (provided by The Wallace Group) 1. Subsurface Utility Engineering (SUE) (a) The project limits are approximately 1.0 miles along a new alignment. (b) The project consists of providing Quality Level (QL)-B on the existing underground utilities. QL-D and QL-C services are inclusive with the QL-B product. (c) Provide QL-B services for the various utilities noted on the site visit for preparing this scope of services with associated fees. The various utilities noted are: water, sanitary sewer, natural gas, telephone communications (cable and fiber optic) and electrical. This scope of services is based upon the effort to provide SUE services for these utility systems. (d) Utility services from the main utility to the right-of–way to service a lot or structure are not included within this scope of service nor the estimated utility linear footage previously shown. (e) Identify and map the existing utility facilities located on existing utility poles within the project limits. The facilities company name and contact information will be provided as part of the deliverables. (f) Definitions: (i) Quality Service Level D (QL-D) – This level of service is inclusive of QL-B and consists of collecting existing utility record information (as-built) from utility purveyors, municipalities, counties and other agency suppliers within the area of investigation. Contact the TxDOT Permit Office to obtain available records of any utility crossing IH 35 within the project limits. (ii) Quality Service Level C (QL-C) –This level of service is inclusive of QL-B and consists of surveying and obtaining accurate horizontal position of visible utility surface features associated with the project area to be designated by the Engineer. (iii) Quality Service Level B (QL-B Designating Services) – Designate is to indicate, by marking with paint, the presence and approximate horizontal location of subsurface utilities using geophysical prospecting techniques, including, without limitations, electromagnetic, sonic, and acoustical techniques. (iv) Quality Service Level A (QL-A Locating (Test Hole) Services) – Locating services is to locate the accurate horizontal and vertical position of subsurface utilities by excavating a test hole using vacuum excavation techniques and equipment that is non-destructive to utilities. 2. The Engineer will develop a contact list of the affected utility owners in the project corridor. 2/12/2014 14 of 14 3. The Engineer will contact each utility company and meet individually with them to review their assumed utility locations developed from the SUE process. 4. The Engineer will prepare scroll plots indicating researched utility locations to provide to utility companies / owners for their review and comment. 5. The Engineer (or his subconsultants) will not be responsible for any omission of utility information that is not obtainable via electromagnetic, sonic, or acoustical designating services. Non-metallic piping, inactive electric and/or communication lines may or may not be found by electromagnetic, sonic or acoustical designating practices. The Engineer (or his subconsultants) do not warrant and/or guarantee that all existing utilities will be found. IV. PROJECT MANAGEMENT A. PROJECT MANAGEMENT (provided by CP&Y, Inc.) 1. Create and submit monthly invoices suitable for payment by the City. 2. Prepare monthly progress reports for submission with the monthly invoices to provide a written account of the progress made to date on the project. 3. Meet formally once a month with the City to review project progress. 4. Prepare project meeting summaries for applicable meetings during the project development process. 5. Meet with property owners, stakeholders, and the City staff as required through the project development process. 6. The Engineer will have internal meetings with the consultant design team every two weeks for the length of the project. It is assumed that these meetings will include key personnel from each discipline and will be required to discuss and resolve project issues. 7. The Engineer shall prepare and execute contracts with sub-consultants, monitor sub- consultants activities (staff and schedule), complete monthly reports and review and recommend approval of sub-consultant invoices. 8. Coordinate and review subconsultant work activities and submittals. The Engineer will review and coordinate work of sub-consultants to ensure quality products are delivered to the City. The Engineer will also be responsible for the consistency and coordination between plans developed by each sub-consultant on the design team. 9. The Engineer shall formally close out the project and perform a documented archive process. TASK ORDER 2/12/2014 Attachment C - Owners Responsibilities.docx EXHIBIT C OWNER’S RESPONSIBILITIES Rabbit Hill Road Extension Project Teravista Parkway to Westinghouse Road City Provided Information or Work: The City shall provide the following services or perform the following work: A. Provide any existing data the Owner has on file concerning the Project, if available. B. Provide any available as-built plans for the existing detention pond, overhead and underground utility lines and other appurtenances within the project limits, if available. C. Provide applicable City checklists to be used during the design process for use by the Engineer. D. Provide any available environmental information such as project development documents, environmental assessments or impacts, schematics, typical sections, public records, etc known in the area. E. Provide available existing right of way plans for the proposed project location F. Provide traffic data and ESAL values for use in the pavement design. G. Assist the Engineer, as necessary, in obtaining any required data and information from the State, County, neighboring cities and/or other franchise utility companies. H. Give prompt written notice to Engineer whenever the Owner observes or otherwise becomes aware of any development that affects the scope or timing of Engineer’s services. I. Meet on an as needed basis to answer questions, provide guidance and offer comment. J. Review, approve and update Project Design Criteria. K. Provide the Engineer with timely reviews and decisions to enable the Engineer to maintain the project schedule as approved by the City. Any documents or information related to the Work/Services provided by the City to the Professional, including, without limitation, engineering studies, maps, reports, filed data, notes, plans, diagrams, sketches, or maps (the “Information”) is and shall remain the property of the City, and Professional shall have no ownership or other interest in same. The Professional shall deliver to the City, if requested, a written itemized receipt for the Information, and shall be responsible for its safe keeping and shall return it to the City, upon request, in as good condition as when received, normal wear and tear excepted. Attachment D - Fee Proposal.xlsx SUMMARY Page 1 of 7 Attachment D Task Description TOTAL LABOR COSTS I. ROUTE AND DESIGN STUDIES Data Collection CP&Y 5,484.00$ Alignment Study CP&Y 12,707.00$ Geotechnical Services; Pavement Design CORSAIR 9,735.00$ Schematic Development CP&Y 40,740.00$ Hydrology & Hydraulics CP&Y 12,528.00$ Water Quality CP&Y 7,020.00$ I. ROUTE AND DESIGN STUDIES Subtotal 88,214.00$ II. SOCIAL, ECONOMIC & ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT Environmental Studies CP&Y 20,502.00$ Geologic Assessment; Karst Survey; Archeology SWCA Environmental Consultants 20,000.00$ II. SOCIAL, ECONOMIC & ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT Subtotal 40,502.00$ III. SURVEYING SERVICES Ground Survey; Project Controls; SUE The Wallace Group 45,175.00$ III. SURVEYING SERVICES Subtotal 45,175.00$ IV. PROJECT MANAGEMENT CP&Y 19,698.00$ IV. PROJECT MANAGEMENT Subtotal 19,698.00$ SUBTOTAL LABOR EXPENSES 193,589.00$ CP&Y EXPENSES CP&Y 2,411.00$ GRAND TOTAL 196,000.00$ SUMMARY of Cost breakdown by Firm CP&Y 121,090.00$ CORSAIR 9,735.00$ SWCA Environmental Consultants 20,000.00$ The Wallace Group 45,175.00$ Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown Total Cost Attachment D - Fee Proposal.xlsx I. Route and Design Studies Page 2 of 7 Attachment D Fee Schedule/Budget for CP&Y, Inc. Task Description $165.00 $160.00 $125.00 $96.00 $185.00 $128.00 I. ROUTE AND DESIGN STUDIES A Data Collection A1 Site visits of project corridor and surrounding areas 4 8 8 4 - - 24 3,324.00$ A2 Develop photo inventory of project site for coordination - - - 4 - - 4 384.00$ A3 Gather and review existing information from the City 2 - 4 6 - - 12 1,406.00$ A4 Obtain FEMA maps and studies - - - - 2 - 2 370.00$ 42 5,484.00$ B Alignment Study B1 Develop two (2) alternative geometric configurations 2 4 8 16 2 - 32 3,876.00$ B2 Develop two (2) engineer's opinion of probable cost 1 2 - 8 - - 11 1,253.00$ B3 Produce two (2) exhibits depicting alternatives for review 1 2 8 16 - 2 29 3,277.00$ B4 Conduct three (3) meetings with the City 9 9 - 9 - 4 31 4,301.00$ 103 12,707.00$ C Geotechnical Investigations C1 Services to be provided by COSAIR - - - - - - -$ C2 Services to be provided by COSAIR - - - - - - -$ C3 Services to be provided by COSAIR - - - - - - -$ C4 Services to be provided by COSAIR - - - - - - -$ 0 -$ D Schematic Development D1 Develop roadway design criteria and compile spreadsheet 1 1 - 4 - - 6 709.00$ D2 Calculated horizontal geometrics for project roadways 1 2 4 16 - - 23 2,521.00$ D3 Calculated vertical geometrics for project roadways 1 2 4 16 - - 23 2,521.00$ D4 Develop existing and proposed typical sections 1 2 4 16 - - 23 2,521.00$ D5 Develop Project Layout cross sections at 100' intervals 2 8 20 40 - - 70 7,950.00$ D6 Determine retaining wall limits 2 4 8 12 - - 26 3,122.00$ D7 Determine preliminary illumination layout - 2 4 16 - - 22 2,356.00$ D8 Develop preliminary signal at Westinghouse - 2 6 12 - - 20 2,222.00$ D9 Develop proposed pavement edges 2 6 24 40 - - 72 8,130.00$ D10 Finalize engineer's opinion of probable cost 2 4 - 8 - - 14 1,738.00$ D11 Prepare Project Layout plots of corridor 2 8 12 40 - - 62 6,950.00$ 361 40,740.00$ Total Direct Labor Costs Total Labor Hours Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T. Senior Environ Specialist Chief Hydrologist Attachment D - Fee Proposal.xlsx I. Route and Design Studies Page 3 of 7 Attachment D Fee Schedule/Budget for CP&Y, Inc. Task Description $165.00 $160.00 $125.00 $96.00 $185.00 $128.00 Total Direct Labor Costs Total Labor Hours Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T. Senior Environ Specialist Chief Hydrologist E Traffic Data Collection, Analysis and Review E1 Data provided by the City - - - - - - -$ 0 -$ F Hydrology and Hydraulic Analysis F1 Preliminary Drainage Tech Memo - 4 12 30 2 - 48 5,390.00$ F2 Storm water Detention 4 - 12 48 2 - 66 7,138.00$ 114 12,528.00$ G Water Quality G1a Data Review - - 2 6 - - 8 826.00$ G1b Determine preliminary water quality options - - 2 12 - - 14 1,402.00$ G1c Preliminary Grading and Layout 2 4 6 32 - - 44 4,792.00$ 66 7,020.00$ I. - SUBTOTALS HOURS SUB-TOTALS 39 74 148 411 8 6 686 78,479.00$ SUBTOTAL 6,435.00$ 11,840.00$ 18,500.00$ 39,456.00$ 1,480.00$ 768.00$ $78,479.00 Attachment D - Fee Proposal.xlsx II. Social, Eco, Enviro, Public Page 4 of 7 Attachment D Fee Schedule/Budget for CP&Y, Inc. Task Description $185.00 $128.00 $93.00 $99.00 $96.00 $72.00 $70.00 II. SOCIAL, ECONOMIC & ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT A RIGHT-OF-ENTRY SERVICES A1 Perform property ownership research. Obtain right-of-entry letters.1 - 6 - 2 8 2 19 1,651.00$ 19 1,651.00$ B ENVIRONMENTAL CONSTRAINTS ANALYSIS B1 Obtain, review, and organize existing environmental constraints data.1 - 6 - 6 16 - 29 2,471.00$ B2 Conduct field reconnaissance to verify prelim environmental constraints map 4 - 10 8 8 4 - 34 3,518.00$ B3 Prepare a preliminary environmental constraints map using GIS 2 - 4 4 2 16 - 28 2,482.00$ B4 Prepare technical memorandum describing environmental constraints 2 4 16 4 8 8 - 42 4,110.00$ B5 Prepare preliminary evaluation of alignment alternatives 2 4 12 4 8 12 - 42 4,026.00$ B6 Attend up to two Coordination Meetings 6 - 6 - 6 - - 18 2,244.00$ B7 Services to be provided by SWCA - - - - - - - -$ 193 18,851.00$ II. - SUBTOTALS HOURS SUB-TOTALS 18 8 60 20 40 64 2 212 20,502.00$ SUBTOTAL 3,330.00$ 1,024.00$ 5,580.00$ 1,980.00$ 3,840.00$ 4,608.00$ 140.00$ $20,502.00 Environ Specialist Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown Environ Manager Senior Environ Specialist Senior Architectural Historian Biologist Admin / Clerical Total Labor HoursGIS Specialist Total Direct Labor Costs Attachment D - Fee Proposal.xlsx III. Surveying Services Page 5 of 7 Attachment D Fee Schedule/Budget for CP&Y, Inc. Task Description $165.00 $160.00 $125.00 $96.00 $70.00 III. SURVEYING SERVICES A PROJECT CONTROL SERVICES A1 Services to be provided by The Wallace Group - - - - - -$ 0 -$ B DESIGN SERVICES B1 Services to be provided by The Wallace Group - - - - - -$ B2 Services to be provided by The Wallace Group - - - - - -$ B3 Services to be provided by The Wallace Group - - - - - -$ B4 Services to be provided by The Wallace Group - - - - - -$ B5 Services to be provided by The Wallace Group - - - - - -$ B6 Services to be provided by The Wallace Group - - - - - -$ B7 Services to be provided by The Wallace Group - - - - - -$ B8 Services to be provided by The Wallace Group - - - - - -$ B9 Services to be provided by The Wallace Group - - - - - -$ B10 Services to be provided by The Wallace Group - - - - - B11 Services to be provided by The Wallace Group - - - - - B12 Services to be provided by The Wallace Group - - - - - -$ B13 Services to be provided by The Wallace Group - - - - - -$ B14 Services to be provided by The Wallace Group - - - - - -$ 0 -$ C TREE SERVICES C1 Services to be provided by The Wallace Group - - - - - -$ 0 -$ D GEOTECHNICAL LOCATIONS D1 Services to be provided by The Wallace Group - - - - - -$ 0 -$ E DELIVERABLES E1 Services to be provided by The Wallace Group - - - - - -$ 0 -$ F ASSUMPTIONS F1 Services to be provided by the Wallace Group - - - - - -$ 0 -$ G UTILITIES G1 Services to be provided by The Wallace Group - - - - - -$ G2 Services to be provided by The Wallace Group - - - - - -$ G3 Services to be provided by The Wallace Group - - - - - -$ G4 Services to be provided by The Wallace Group - - - - - -$ G5 Services to be provided by The Wallace Group - - - - - -$ 0 -$ III. - SUBTOTALS HOURS SUB-TOTALS 0 0 0 0 0 0 0 -$ SUBTOTAL -$ -$ -$ -$ -$ $0.00 Total Direct Labor Costs Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown No. of Sheets Project Manager Senior Engineer Design Engineer Admin / Clerical Total Labor HoursE.I.T. Attachment D - Fee Proposal.xlsx IV. Project Management Page 6 of 7 Attachment D Fee Schedule/Budget for CP&Y, Inc. Task Description $165.00 $160.00 $125.00 $96.00 $70.00 $185.00 IV. PROJECT MANAGEMENT A Project Management (6 months) A1 Create and submit monthly invoices 3 - - - 6 - 9 915.00$ A2 Prepare monthly progress reports 3 2 - - - - 5 815.00$ A3 Meet with City once a month 12 12 - - - - 24 3,900.00$ A4 Prepare project meeting summaries 2 6 - - - - 8 1,290.00$ A5 Meet with property owners, stakeholders, and City 12 12 - - - - 24 3,900.00$ A6 Internal Design Team Meetings 6 6 8 8 - 6 34 4,828.00$ A7 Monitor and Review Sub-consultant invoices 3 - - - 3 2 8 1,075.00$ A8 Coordinate and Review Sub-consultant work products 6 2 - - - 3 11 1,865.00$ A9 Project Closeout 2 - 4 - 4 - 10 1,110.00$ 133 19,698.00$ IV.- SUBTOTALS HOURS SUB-TOTALS 49 40 12 8 13 11 133 19,698.00$ SUBTOTAL 8,085.00$ 6,400.00$ 1,500.00$ 768.00$ 910.00$ 2,035.00$ 19,698.00$ Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown Project Manager Total Labor Hours Admin / Clerical Environ Manager Senior Engineer Design Engineer E.I.T.Total Direct Labor Costs Attachment D - Fee Proposal.xlsx EXPENSES Page 7 of 7 Attachment D CADD Plotting sf 1.50$ 1,000 1,500.00$ Mylar Plots lf 6.00$ -$ Digital Ortho Plotting lf 2.00$ 50 100.00$ 11" X 17" Mylar sheet 1.00$ -$ 8 1/2" X 11" B/W Paper Copies sheet 0.10$ 200 20.00$ 11" X 17" B/W Paper Copies sheet 0.15$ 50 7.50$ 8 1/2" X 11" Color Paper Copies sheet 1.00$ 20 20.00$ 11" X 17" Color Paper Copies sheet 1.80$ 20 36.00$ Fax Copies sheet 0.10$ -$ Film and Development roll 8.00$ -$ 4 X 6 Digital Color Prints picture 0.50$ -$ Oversized Digital Color Prints picture 50.00$ -$ Standard Postage letter 0.44$ 10 4.40$ Express Mail (Standard)each 15.00$ 4 60.00$ Express Mail (Oversized)each 30.00$ -$ Deliveries each 25.00$ -$ Airfare each 200.00$ -$ Rental Car day 80.00$ -$ Lodging day 85.00$ -$ Meals day 36.00$ -$ Mileage mile 0.550$ 100 55.00$ GPS Rental day 80.000$ 1 80.00$ HazMat Database Search each 250.000$ 1 250.00$ -$ Miscellaneous Project Related Expenses NA at cost NA 278.10$ SUBTOTAL DIRECT EXPENSES 2,411.00$ Rabbit Hill Road Extension Teravista to Westinghouse City of Georgetown Expense Item Unit Unit Cost Amount Total Cost Attachment D - Fee Proposal - CORSAIR.xlsx Geotechnical Services Page 1 of 1 Lump Sum Fee 1. Soil Borings No.Cost Total Pavement 9 150.00$ 1,350.00$ Mob 1 325.00$ 325.00$ Sub. Tot.1,675.00$ 2. Laboratory Testings No.Cost Total Atters 18 70.00$ 1,260.00$ -200 18 30.00$ 540.00$ Sulfates 9 85.00$ 765.00$ Resilent Modulus Testing 2 460.00$ 920.00$ Soil Moisture Density relationship TXE 114-E 2 110.00$ 220.00$ Optimum Lime/Cement Content pH TXE 121 2 220.00$ 440.00$ UU Triax Compression 9 35.00$ 315.00$ Sub Tot.4,460.00$ 4. Engineering Hours Billing Rate Total Principal Engineer 4 150.00$ 600.00$ Sr. Engineer 20 105.00$ 2,100.00$ EIT 10 90.00$ 900.00$ Sub. Total 3,600.00$ Total 9,735.00$ Cost Estimate-Geotechnical Services Rabbit Hill Road Extension Teravista to Westinghouse Georgetown, Texas Attachment D Attachment D - Fee Proposal - SWCA.docx Page 1 of 1 Attachment D Cost Estimate-SWCA Rabbit Hill Road Extension Project Teravista to Westinghouse Georgetown, Texas Task I – Cultural Resources Background Records Search $ 600.00 Task II – Antiquities Permit Application $ 1,000.00 Task III – Archaeological Survey $ 1,900.00 Task IV – Cultural Resources Report Production $ 4,000.00 Task V – Geologic Assessment and Karst Survey $ 5,000.00 Task VI – Habitat Assessment and Impacts Analysis Report and Meetings $ 7,500.00 TOTAL COST $ 20,000.00 Attachment D - Fee Proposal - Wallace Group.xlsx Survey & SUE Page 1 of 2 Lump Sum Fee A. Right-Of-Entry Services Task Staff Type Hrs Rate Total Research Landowners Surv Tech 2 85$ 170$ Compile Spreadsheet & Prepare Letters Surv Tech 2 85$ 170$ QC Data & Letters Prior to Mailing Out RPLS 1 130$ 130$ Distribute Letters Via Mail and/or In Person Surv Tech 3 85$ 255$ Record Landowner Response/Comments Surv Tech 2 85$ 170$ Final QC of Landowner Response & Provide to Client RPLS 1 130$ 130$ Subtotal 11 $1,025 Task Staff Type Hrs Rate Total Research Right-of-Way's (R.O.W.)Surv Tech 6 85$ 510$ Build Deed Sketch of all Properties & R.O.W.'s Surv Tech 8 85$ 680$ QC/PM RPLS 2 130$ 260$ Recover & Verify Existing Horz. & Vert. Control Field 5 125$ 625$ Check Field Data Surv Tech 2 85$ 170$ QC/PM RPLS 1 130$ 130$ Set & Tie Secondary Horz. Control Field 5 125$ 625$ Process & Check Field Data Surv Tech 2 85$ 170$ Set 4 Benchmarks Field 2 125$ 250$ Run 3-Wire Vertical Control over Benchmarks & Horz. Control Field 10 125$ 1,250$ Process & Check Field Data Surv Tech 2 85$ 170$ QC/PM RPLS 1 130$ 130$ Recon & Tie Property Corners and R.O.W. Markers Field 15 125$ 1,875$ Analyze/Resolution of ties to Property Corners and R.O.W. markers Surv Tech 8 85$ 680$ QC/PM RPLS 4 130$ 520$ Topo/Cross-Sections at 100' intervals and pick up all grade breaks for a minimum of 100' either side of centerline plus detail detention pond located on east side of proposed alignment and being approx. 1000' north of Teravista Pkwy.Field 90 125$ 11,250$ Field Supervision RPLS 8 130$ 1,040$ Process & Check Topo/Cross-Section field data Surv Tech 8 85$ 680$ Draft/Contour Topo/Cross-Section field data Surv Tech 60 85$ 5,100$ QA/QC Topo/Cross-Section data and drawings RPLS 12 130$ 1,560$ Field Walk Topo/Cross-Section data to QC drawings Surv Tech 12 85$ 1,020$ Subtotal 263 $28,695 Attachment D B. Design Services - Approx. 1 mile of Oakmont Dr. extension + 1/8 mile east & west along Westinghouse and north up Rabbit Hill Rd + Terravista Intersection Cost Estimate-Surveying & SUE Oakmont Drive Extension Project Teravista to Westinghouse Georgetown, Texas Attachment D - Fee Proposal - Wallace Group.xlsx Survey & SUE Page 2 of 2 C. Tree Services & Boring Locations Task Staff Type Hrs Rate Total Locate, measure & tag trees that are 12 inches in diameter and larger. Also stake prior to boring and locate after boring approx. 6 geotechnical locations. Field 15 125$ 1,875$ Prep. for field crew & Drafting Surv Tech 4 85$ 340$ Field Supervision & QC RPLS 2 130$ 260$ Subtotal 21 $2,475 D. Utilities - Perform Level B, C & D tasks for Visible & Underground Utilities Task Staff Type Hrs Rate Total Research & perform Level B, C & D tasks for the underground utilities SUE Tech 12 90$ 1,080$ Obtain Measure Downs & Hard Elevations on San. Sew. MH.s, etc.Field 4 125$ 500$ Verify and add measure downs and hard elevations to drawing along with visible & underground utility information.Surv Tech 8 85$ 680$ QC & Supervision RPLS 4 130$ 520$ Subtotal 28 $2,780 E. Deliverables Task Staff Type Hrs Rate Total Provide Microstation files, Geopak file, Ascii point file, Two CD-ROM, PDF file of Surveyor's field book and Spreadsheet of Landowners for Right-of-Entry Letters, and requested photographs of drainage structures.Surv Tech 8 85$ 680$ Final QC & Supervision RPLS 4 130$ 520$ Subtotal 12 $1,200 Total Hours 335 F. Parcel Plats & Legal Descriptions Task Staff Type No.Rate Total Prepare individual parcel plats and legal descriptions for use in acquiring right-of-way which includes setting newly calculated boundary corners. We will prepare up to six (6) Right-of-Way instruments at $1,500/each 6 1,500$ 9,000$ Subtotal $9,000 Total 45,175$ City of Georgetown, Texas SUBJECT: Discussion and possible action regarding the creation of a Tax Increment Reinvestment Zone along Westinghouse Road. - Mark Thomas, Economic Development Director ITEM SUMMARY: Staff is recommending that a Tax Increment Reinvestment Zone be considered along Westinghouse road so that needed infrastructure including water, wastewater, electric and roads can be upgraded or extended to that area. The area on either side of Westinghouse road from I-35 to 1460 is a prime development area but lacks key infrastructure so that growth can occur. The current property to be included in the proposed TIRZ currently is not developed. As infrastructure is completed new development will occur including destination retail, hotels, commercial, office, employment center, single family residential and some multi family projects. The new property taxes generated from the new projects will be re-invested into the zone to pay for the infrastructure. FINANCIAL IMPACT: SUBMITTED BY: Mark Thomas