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Home My WebLink AboutAgenda_GTEC_03.15.2017Notice of Meeting for the Georgetown Transportation Enhancement Corp and the Gov erning Body of the City of Georgetown March 15, 2017 at 3:30 PM at Georgetown Municipal Complex, 300-1 Industrial Av e., Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Ind ustry/C AMP O/TXDOT Updates C Introduction of Bo ard Members and Vis ito rs D Review Bo ard Meeting P ro cedures - Jana Kern, Bo ard Liais o n E Marc h 2017 Projec t updates - Wes ley Wright, P.E., S ystems Engineering Directo r F Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for Feb ruary 2017 and disc ussion regard ing the F is cal Year 2016 external aud it and Comprehensive Annual Financial R ep o rt fo r the City and GTEC. - Leigh Wallace, F inance Direc to r, C OG, Financ e Manager, GTEC Legislativ e Regular Agenda G Co nsideration and possible actio n to appoint Bo ard P res id ent c o nsistent with Sec tion 3.02 o f the GTEC Bylaws. – David Mo rgan – General Manager - GTEC H Co nsideration and possible actio n to appoint Bo ard Vic e - President co ns is tent with S ectio n 3.02 of the GTEC Bylaws . – David Morgan – General Manager - GT EC I Co nsideration and possible actio n to appoint Bo ard S ecretary cons is tent with S ectio n 3.02 of the GTEC Bylaws. – David Mo rgan – General Manager- GT EC J Review and p o s s ib le ac tion related to the Day and Time o f GTEC Bo ard Meetings. – David Morgan – General Manager - GT EC K Co nsideration and possible actio n to approve minutes from the regular GTEC Bo ard meeting held Feb ruary 15, 2017. David Mo rgan, City Manager – COG, General Manager - GTEC Page 1 of 36 L Executive Session: SEC 551.072 Deliberation Regarding Real Property Rivery Blvd Ext. Projec t o P arc el 12 – 601 IH-35 o P arc el 17 – Northwes t Blvd M Actio n from Executive S es s io n CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Review Bo ard Meeting Proc ed ures - Jana Kern, Board Liaison ITEM SUMMARY: The fo llo wing doc uments will b e provid ed , at the meeting, for your referenc e: Bylaws Code of Ord inance - Attend anc e Po lic y Roster Bo ard Memb er Tid b its & Don't Forgets Review: Attendanc e Polic y Quorum Requirements Sign in S heet Parking Attorney General Trainings - http s ://www.texas atto rneygeneral.go v/og/open-government-training 1. Open Meeting Ac t 2. P ublic Meetings Ac t FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 3 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: March 2017 P ro jec t up d ates - Wesley Wright, P.E., Sys tems Engineering Direc tor ITEM SUMMARY: March 2017 C o ver Sheet Airport Road: Engineering d es ign 80%: ad d res s ing sto rm water/water q uality, p erfo rming enviro nmental inves tigations fo r clearances. Row doc s ready in Marc h. FM 1460 ROW & Utility Relocations: Ongo ing with final water tie in at Inner Loop s c heduled Three Utility c ompanies have s ubmitted invoic es for reimb ursement – Atmos Energy, ONCOR and Semino le Pipeline Mays St Extension: Counc il – Augus t 9 th; NT P – Octo b er 10, 2016 Embankment/S ubgrad e 90% complete. Storm drain box c ulverts, c o nc rete pipe & inlet boxes 90% installed . Road b as e wo rk s tarts first week in F eb ruary from Bas s Pro drive s tatio n 104+00 – 133+00. Water Quality/Detention P o nd is c o mp lete and c lay liner to b e ins talled. Northwest Boulevard: Engineering und erway: Engineer is c o o rd inating d es ign with the d es ign for R ivery Boulevard in mo ving toward s c o ns truc tio n PS &E for b o th projec ts to minimize overlap wo rk between thes e two projec ts. Engineer has d eveloped alternatives for s tormwater outfall northward from NW Blvd . Engineering completio n s c heduled fisc al 16/17 with c o ns truc tio n b eginning in fis cal 17/18. Rabbit Hill Road Improvements: Task Order award ed by Co uncil August 9, 2016. Utility coordination meeting o n 2/21/17 Rivery Boulevard - TIA Improvements: Engineering und erway and approximately 50% c o mp lete, with utility conflic ts b eing addressed. Slight mo d ificatio n is b eing made to length of ad ded lane to fit with existing features . Rivery Boulevard Extension: Plans at 95%. To b e s ub mitted to TCEQ in April/May fo r WPAP ap p ro val. Des ign coincides with d es ign o f No rthwest red es ign and KPA is c o o rd inating with Klotz and Assoc iates to c o mp ile plans for b id ing as o ne p ro ject to the bridge abutments fo r the new Northwes t Blvd Brid ge. FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type March 2017 GTEC Updates Backup Material Page 4 of 36 Page 5 of 36 Page 6 of 36 Page 7 of 36 Page 8 of 36 Page 9 of 36 Page 10 of 36 Page 11 of 36 Page 12 of 36 Page 13 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r February 2017 and d is cus s io n regarding the Fis c al Year 2016 external aud it and C o mp rehens ive Annual Financ ial Report for the City and GTEC. - Leigh Wallac e, Financ e Director, COG, F inance Manager, GTEC ITEM SUMMARY: I. The Bylaws o f GTEC (Article V, Sectio n 6.02) req uire the F inance Manager to rep o rt the financ ial activity o f the C o rp o ration to the Bo ard . ? Financ ial reports ? Sales Tax revenues ? Any o ther relevant financial information S ales tax is rec eived two mo nths in arrears ; therefo re the revenues reflec t o nly the amo unt received, no t actually earned , as of the rep o rt d ate. A report on payments mad e to vendors fo r the mo nth o f February is als o inc luded. II. The Fisc al Year 2016 external audit was c ompleted by Weaver & Tid well. GT EC is cons id ered a “Blend ed Component Unit” of the City and is inc lud ed in the audit. Staff will d is cus s ATTACHMENTS IN PACKET: Mo nthly Financ ial R ep o rt Sales Tax His to ry Disburs ement Report Aud itor ’s Letter Statement o f Net P o s ition Balanc e Sheet Go vernmental F und s GTEC Bud get Bas ed F und S ched ule FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r, COG, Manager, GT EC ATTACHMENTS: Description Type GTEC FEBRUARY PACKET Backup Material Page 14 of 36 YEAR-END YEAR-END APPROVED FEB-17 YEAR TO DATE YEAR-END VARIANCE % VARIANCE BUDGET W/ENCUMB W/ENCUMB PROJECTION FAV(UNFAV)FAV(UNFAV) BEGINNING BALANCE 5,262,150 5,262,150 0 0.0% OPERATING REVENUE Sales Tax 5,875,000 644,529 1,620,982 5,875,000 0 0.0% Public Improve. District Assessments 553,201 0 0 553,201 0 0.0% Interest 50,000 18,407 67,339 67,339 17,339 34.7% Interlocal Agreement 2,905,356 992,522 992,522 2,905,356 0 0.0% Miscellaneous 0 0 7,539 7,539 7,539 NA Total Operating Revenue 9,383,557 1,655,457 2,688,381 9,408,435 24,878 0.3% OPERATING EXPENDITURES Administrative Support 330,895 27,450 137,250 330,895 0 0.0% Total Operating Expenditures 330,895 27,450 137,250 330,895 0 0.0% TOTAL NET OPERATIONS 9,052,662 1,628,007 2,551,131 9,077,540 24,878 0.3% NON-OPERATING REVENUE Debt Proceeds 6,000,000 0 0 6,000,000 0 0.0% TxDOT Refund 0 0 223,873 223,873 223,873 NA Other Grant Revenue 450,000 0 0 450,000 0 0.0% Total Non-Operating Revenue 6,450,000 0 223,873 6,673,873 223,873 0.0% NON-OPERATING EXPENDITURES Debt Service 3,414,754 574,937 575,565 3,414,754 0 0.0% SH 29 to RM 2243 SW Bypass 0 89 1,395 1,395 (1,395)NA SW Inner Loop 29 to SW Bypass 0 0 8 8 (8)NA SW Bypass 2243 to IH35 354,920 590 19,817 354,920 0 0.0% Available for Projects TBD 1,468,750 0 0 1,468,750 0 0.0% FM 971 / Fontana 91,590 2,398 13,812 91,590 0 0.0% Wolf Ranch Pkwy Extension 283,350 0 0 283,350 0 0.0% NB Frontage 2338 to Lakeway 0 440 440 440 (440)NA Williams Drive Gateway 0 20,083 26,083 26,083 (26,083)NA IH 35 / HWY29 Intersection 650,000 0 0 650,000 0 0.0% Mays St (FY15)3,500,000 580,292 3,220,264 3,500,000 0 0.0% FM1460 Widening 650,000 0 0 650,000 0 0.0% Rivery-Extension Williams Dr to NW Blvd (FY16)4,000,000 20,207 40,399 4,000,000 0 0.0% Pecan Center Dr to Airport Rd (FY15)6,000,000 0 579,710 6,000,000 0 0.0% Rivery TIA Improvements 1,157,121 15,743 64,052 1,157,121 0 0.0% Total Non-Operating Expenditures 21,570,485 1,214,779 4,541,544 21,598,411 (27,926)(0.1%) TOTAL NET NON-OPERATIONS (15,120,485)(1,214,779)(4,317,671)(14,924,538)195,947 1.3% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (6,067,823)413,228 (1,766,540)(5,846,998)220,825 3.6% ENDING BALANCE (805,673)(584,848)220,825 27.4% Georgetown Transportation Enhancement Corporation Fund Year End Projection to Approved as of February 2017 Page 15 of 36 Variance % Var. Month [a] 2012-13 2013-14 2014-15 2015-16 2016-17 To FY 16 To FY 16 Oct 345,296 367,451 392,374 424,201 458,993.00 34,792 8.20% Nov 328,333 398,208 411,566 451,065 500,856.00 49,791 11.04% Dec 470,330 538,728 575,095 592,798 642,167.00 49,369 8.33% Jan 330,857 357,430 350,778 386,252 440,023.00 53,771 13.92% Feb 311,562 347,604 356,428 432,468 Mar 462,254 457,421 495,804 533,967 Apr 337,678 424,007 410,683 435,906 May 377,648 450,289 382,794 481,672 Jun 456,529 493,224 522,356 571,069 Jul 371,061 409,739 435,977 478,136 Aug 370,942 392,059 411,552 530,326 Sep 500,787 477,892 500,805 541,513 Total 4,663,277$ 5,114,052$ 5,246,212$ 5,859,373$ 2,042,039$ 187,723$ YTD 1,143,958$ 1,304,387$ 1,379,035$ 1,854,316$ 2,042,039$ 187,723$ 10.12%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. Georgetown Transportation Enhancement Corporation $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax 3 Year Trend 2014‐15 2015‐16 2016‐17 Page 16 of 36 Check Report Summary For the Month Ending February 28, 2017 C.C. Carlton Construction 1,173,462.16 Mays Street 684,303.39 Mays Street 489,158.77 Chiang, Patel, & Yerby Inc 57,080.65 Mays Street 57,080.65 Kasberg, Patrick 103,675.26 Williams Drive Gateway 20,083.26 Pecan Center Drive 83,592.00 Kiddie College 6,394.00 Rivery Ext 2,500.00 Rivery Ext 3,894.00 Klotz Associates, Inc 2,838.28 FM 971 / Fontana 2,398.30 NB Frontage Road 439.98 M&S Engineering 15,743.00 Rivery TIA Improvements 15,743.00 Olmar Investments LLC 2,531.12 Rivery Ext 2,531.12 Terracon Consultants, Inc 2,979.00 Mays Street 2,979.00 Trifecta Fire LLC 4,044.19 Rivery Ext 4,044.19 Valley Shades and Play LLC 5,500.00 Rivery Ext 5,500.00 1,374,247.66 1,374,247.66 Page 17 of 36 3/02/2017 4:20 PM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 2/01/2017 THRU 2/28/2017 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 011700 C.C. CARLTON CONSTRUCTION I-4 DK - BID# 201618 proj#5RI R 2/03/2017 229414 400 2-0000-20-005 A/P - RETAINAGE DK - BID# 201618 pro 36,015.97CR 400 9-0980-90-060 MAYS STREET BID# 201618 PROJECT 720,319.36 684,303.39 10050 CHIANG, PATEL,& YERBY,INC I-GEOR1400019.03-03 DK - CPY 16-001 R 2/10/2017 229662 400 9-0980-90-060 MAYS STREET CPY 16-001 57,080.65 57,080.65 10990 KLOTZ ASSOCIATES, INC. I-1216119 KAI 14-001 R 2/10/2017 229663 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 2,398.30 2,398.30 011690 M & S ENGINEERING I-26254 DK - MSE 16-001 R 2/10/2017 229664 400 9-0980-90-064 RIVERY TIA IMPROVEMENTS MSE 16-001 15,743.00 15,743.00 10190 TERRACON CONSULTANTS, INC. I-T865385 DK TCI 16-008 R 2/10/2017 229665 400 9-0980-90-060 MAYS STREET TCI 16-008 2,979.00 2,979.00 011820 KIDDIE COLLEGE I-MOVINGEXPENSE 1/31 KIDDIE COLLEGE R 2/10/2017 229672 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKIDDIE COLLEGE 2,500.00 2,500.00 011790 OLMAR INVESTMENTS LLC I-101755 OLMAR INVESTMENTS LLC R 2/10/2017 229673 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTOLMAR INVESTMENTS LL 2,531.12 2,531.12 011800 TRIFECTA FIRE LLC I-001617 TRIFECTA FIRE LLC R 2/10/2017 229674 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTTRIFECTA FIRE LLC 4,044.19 4,044.19 011810 VALLEY SHADES AND PLAY LLC I-RIVERY EXT PROJECT VALLEY SHADES AND PLAY LLC R 2/10/2017 229675 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTVALLEY SHADES AND PL 5,500.00 5,500.00 011820 KIDDIE COLLEGE I-CR021017 KIDDIE COLLEGE R 2/17/2017 229888 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKIDDIE COLLEGE 3,894.00 3,894.00 011700 C.C. CARLTON CONSTRUCTION I-5 DK - BID# 201618 proj#5RI R 2/24/2017 230031 400 2-0000-20-005 A/P - RETAINAGE DK - BID# 201618 pro 25,745.20CR 400 9-0980-90-060 MAYS STREET BID# 201618 PROJECT 514,903.97 489,158.77 Page 18 of 36 3/02/2017 4:20 PM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 2/01/2017 THRU 2/28/2017 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 10990 KLOTZ ASSOCIATES, INC. I-1115073 KAI 14-002 R 2/24/2017 230032 400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 14-002 439.98 439.98 10090 KASBERG, PATRICK & I-14-130-026 KPA 15-001 E 2/17/2017 999999 400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 20,083.26 I-16-138-003 DK - KPA 17-001 E 2/17/2017 999999 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 83,592.00 103,675.26 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 12 1,270,572.40 0.00 1,270,572.40 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 103,675.26 0.00 103,675.26 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 2-0000-20-005 A/P - RETAINAGE 61,761.17CR 400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 2,398.30 400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 439.98 400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 20,083.26 400 9-0980-90-060 MAYS STREET 1,295,282.98 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 18,469.31 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 83,592.00 400 9-0980-90-064 RIVERY TIA IMPROVEMENTS 15,743.00 *** FUND TOTAL *** 1,374,247.66 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 13 1,374,247.66 0.00 1,374,247.66 BANK: JPM TOTALS: 16 1,374,247.66 0.00 1,374,247.66 REPORT TOTALS: 16 1,374,247.66 0.00 1,374,247.66 Page 19 of 36 3/02/2017 4:20 PM A/P HISTORY CHECK REPORT PAGE: 5 SELECTION CRITERIA ------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 02-GTEC VENDOR: ALL BANK CODES: All FUNDS: All ------------------------------------------------------------------------------------------------------------------------------------ CHECK SELECTION CHECK RANGE: 000000 THRU 999999 DATE RANGE: 2/01/2017 THRU 2/28/2017 CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99 INCLUDE ALL VOIDS: YES ------------------------------------------------------------------------------------------------------------------------------------ PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G/L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All ------------------------------------------------------------------------------------------------------------------------------------ Page 20 of 36 AN INDEPENDENT MEMBER OF BAKER TILLY INTERNATIONAL WEAVER AND TIDWELL, L.L.P. CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS 1601 SOUTH MOPAC EXPRESSWAY, SUITE D250, AUSTIN, TX 78746 P:512.609.1900 F:512.609.1911 13 INDEPENDENT AUDITOR’S REPORT The Honorable Mayor Members of the City Council City of Georgetown, Texas Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Georgetown, Texas (the City), as of and for the year ended September 30, 2016, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City, as of September 30, 2016, and the respective changes in financial position and, where applicable, cash flows thereof, and the respective budgetary comparison for the general fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. Page 21 of 36 The Honorable Mayor Members of the City Council City of Georgetown, Texas 14 Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, Texas Municipal Retirement System pension schedules, Other Post-employment Benefits, and Modified Approach for Street Infrastructure Capital Assets on pages 16 – 27 and 80 - 82 be presented to supplement the basic financial statements.Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The introductory section, combining and individual major and nonmajor fund financial statements and schedules and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The schedule of expenditures of federal awards is presented for the purposes of additional analysis as required by the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and is also not a required part of the basic financial statements. The combining and individual major and nonmajor fund financial statements and schedules and the schedule of the expenditures of federal awards are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual major and nonmajor fund financial statements and schedules and the schedule of expenditures of federal awards are fairly stated, in all material respects, in relation to the basic financial statements as a whole. The introductory and statistical sections listed in the table of contents have not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on them. Page 22 of 36 The Honorable Mayor Members of the City Council City of Georgetown, Texas 15 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated March 7, 2017 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance.That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. WEAVER AND TIDWELL, L.L.P. Austin, Texas March 7, 2017 Page 23 of 36 CITY OF GEORGETOWN, TEXAS STATEMENT OF NET POSITION SEPTEMBER 30, 2016 The Notes to Financial Statements are an integral part of this statement. 28 Component Unit Georgetown Economic Governmental Business-type Development Activities Activities Total Corporation ASSETS Cash and cash equivalents 52,868,225$ 12,464,164$ 65,332,389$ 9,398,649$ Cash and cash equivalents - restricted - 20,516,574 20,516,574 - Investments 39,613,877 - 39,613,877 2,723 Investments - restricted - 23,758,448 23,758,448 - Prepaid items 402,785 5,443,900 5,846,685 - Security deposit - - - - Accounts receivable Services (net of allow ance for uncollectibles) - 14,729,618 14,729,618 - Other 10,551,341 2,715,674 13,267,015 258,789 Internal balances (1,189,607) 1,189,607 - - Inventories 717,686 4,171,006 4,888,692 - Long-term note receivable 3,427,185 848,818 4,276,003 - Capital assets Land 28,611,637 3,665,995 32,277,632 171,382 Streets 181,655,391 - 181,655,391 - Building and improvements 129,967,829 7,608,585 137,576,414 296,874 Machinery, furniture and equipment 47,056,676 5,653,457 52,710,133 - Distribution system - 533,987,684 533,987,684 - Water system - - - - Construction in progress 49,928,216 13,971,591 63,899,807 - Accumulated depreciation (60,643,596) (138,049,468) (198,693,064) (24,245) Total assets 482,967,645 512,675,653 995,643,298 10,104,172 DEFERRED OUTFLOWS OF RESOURCES Deferred outflow related to pension 9,378,985 2,205,160 11,584,145 - Deferred charge on refunding 2,464,767 1,535,600 4,000,367 - Total deferred outflows of resources 11,843,752 3,740,760 15,584,512 - TOTAL ASSETS AND DEFERRED OUTFLOWS OF RESOURCES 494,811,397$ 516,416,413$ 1,011,227,810$ 10,104,172$ LIABILITIES AND NET POSITION Liabilities Current liabilities Accounts payable 9,734,945$ 10,429,156$ 20,164,101$ 4,513,630$ Accrued employee benefits 1,684,122 400,771 2,084,893 - Unearned revenue 3,087,020 86,867 3,173,887 4,000 Unapplied credits 447,055 - 447,055 - Current portion of noncurrent liabilities 10,849,774 6,636,305 17,486,079 222,698 Accrued interest 657,654 378,240 1,035,894 - Construction contracts and retainages payable from restricted assets - 457,415 457,415 - Customer deposits payable from restricted assets - 1,184,328 1,184,328 - Noncurrent liabilities Accrued employee benefits 4,760,827 531,043 5,291,870 - Net pension liability 18,602,878 4,397,993 23,000,871 - Long-term debt 158,140,406 84,138,698 242,279,104 3,744,867 Total liabilities 207,964,681 108,640,816 316,605,497 8,485,195 NET POSITION Net investment in capital assets 254,289,833 380,034,944 634,324,777 171,382 Restricted for Debt service 1,377,661 - 1,377,661 - Specific programs 3,580,444 - 3,580,444 - Unrestricted 27,598,778 27,740,653 55,339,431 1,447,595 Total net position 286,846,716 407,775,597 694,622,313 1,618,977 TOTAL LIABILITIES AND NET POSITION 494,811,397$ 516,416,413$ 1,011,227,810$ 10,104,172$ Primary Government Page 24 of 36 CITY OF GEORGETOWN, TEXAS BALANCE SHEET – GOVERNMENTAL FUNDS SEPTEMBER 30, 2016 The Notes to Financial Statements are an integral part of this statement. 30 Georgetown Transportation General Nonmajor Total Enhancement Debt Capital Governmental Governmental General Corporation Service Projects Funds Funds ASSETS Cash and cash equivalents 4,656,367$ 7,728,268$ 1,866,002$ 30,220,253$ 3,979,994$ 48,450,884$ Investments 5,081,230 10,606,290 1,188 15,177,689 3,924,086 34,790,483 Accounts receivable (net of allowance for uncollectible accounts) Delinquent taxes 214,630 - 153,475 - - 368,105 Sales tax 2,293,118 1,019,164 - - 632,775 3,945,057 Grants - 989,417 - - 167,230 1,156,647 Note receivable 450,000 - - - - 450,000 Other 2,016,196 - - 284,993 2,744,125 5,045,314 Due from other funds 664,988 - - - - 664,988 Prepaid items 52,159 - - - - 52,159 Inventories 5,770 - - - - 5,770 Total assets 15,434,458$ 20,343,139$ 2,020,665$ 45,682,935$ 11,448,210$ 94,929,407$ LIABILITIES Accounts payable 2,080,260$ 1,038,264$ -$ 3,701,860$ 1,120,589$ 7,940,973$ Due to other funds - - - - 1,621,526 1,621,526 Unearned revenue 642,606 - - 537,719 1,906,695 3,087,020 Total liabilities 2,722,866 1,038,264 - 4,239,579 4,648,810 12,649,519 DEFERRED INFLOWS OF RESOURCES Deferred property taxes 214,630 - 153,475 - - 368,105 Total deferred inflows of resources 214,630 - 153,475 - - 368,105 FUND BALANCE Nonspendable 507,929 - - - - 507,929 Restricted - - 1,867,190 23,602,097 3,580,444 29,049,731 Committed 7,925,000 10,985,484 - - 3,324,663 22,235,147 Assigned 1,502,188 8,319,391 - 17,841,259 - 27,662,838 Unassigned 2,561,845 - - - (105,707) 2,456,138 Total fund balance 12,496,962 19,304,875 1,867,190 41,443,356 6,799,400 81,911,783 TOTAL LIABILITIES, DEFERRED INFLOWS AND FUND BALANCE 15,434,458$ 20,343,139$ 2,020,665$ 45,682,935$ 11,448,210$ 94,929,407$ Page 25 of 36 CITY OF GEORGETOWN, TEXAS GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION SCHEDULE OF REVENUES AND EXPENDITURES (BUDGET BASIS) – BUDGET AND ACTUAL (NON-GAAP) – RECONCILED TO GAAP BASIS FISCAL YEAR ENDED SEPTEMBER 30, 2016 (WITH COMPARATIVE FOR 2015) 108 Original Budget Final Budget 2016 Actual Budgetary Basis Variance to Budget 2015 Actual Budgetary Basis REVENUES Sales Tax 5,381,250$ 5,381,250$ 5,859,375$ 478,125$ 5,246,213$ Grants - 450,000 943,557 493,557 658,985 Investment earnings 15,000 15,000 95,774 80,774 52,295 Other - - 2,143 2,143 283,632 Total revenues 5,396,250 5,846,250 6,900,849 1,054,599 6,241,125 EXPENDITURES Operations 376,132 376,132 124,648 251,484 343,902 Principal, interest and fiscal charges 22,926,831 26,333,831 906,019 25,427,812 8,605,870 Capital outlay 839,750 839,750 13,416,900 (12,577,150) 8,656,826 Total expenditures 24,142,713 27,549,713 14,447,567 13,102,146 17,606,598 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (18,746,463) (21,703,463) (7,546,718) (14,156,745) (11,365,473) OTHER FINANCING SOURCES (USES) Issuance of bonds 17,500,000 17,500,000 10,708,263 (6,791,737) 7,755,000 Premium on issuance of bonds - - 509,167 509,167 - Transfers in 500,000 500,000 484,521 (15,479) 489,915 Transfers out (1,732,562) (1,732,562) (1,672,842) 59,720 (1,699,395) Total other financing sources (uses) 16,267,438 16,267,438 10,029,109 (6,238,329) 6,545,520 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND OTHER FINANCING SOURCES (USES) - BUDGETARY BASIS (2,479,025) (5,436,025) 2,482,391 7,918,416 (4,819,953) FUND BALANCE, beginning of period 12,390,398 12,390,398 8,528,005 (3,862,393) 13,347,959 FUND BALANCE - BUDGETARY BASIS, end of period 9,911,373$ 6,954,373$ 11,010,396 4,056,023$ 8,528,006 Adjustments to GAAP Reverse bond interest 1,325 (38,719) Reverse voided purchase orders 6,622 260 Reverse unrealized (loss) gain on investments 5,599 283 Reverse current year encumbrances 8,319,392 3,068,487 Prior year GAAP adjustments (38,459) FUND BALANCE - GAAP BASIS, end of period 19,304,875$ 11,558,317$ Page 26 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Cons id eration and p o s s ib le ac tion to appoint Board President cons is tent with S ectio n 3.02 of the GTEC Bylaws . – David Morgan – General Manager - GT EC ITEM SUMMARY: Per the Bylaws o f the Geo rgeto wn Trans portation Enhancement Co rp oratio n Board – “Sec tion 3.02 – Officers. T he offic ers o f the c o rp o ratio n s hall be a pres ident, vic e p res id ent and s ec retary. T he board, at each annual meeting, shall elec t these o fficers. The board may appoint s uc h o ther offic ers as it d eems nec es s ary, who s hall have the authority, and s hall perform s uc h d uties as from time to time may be p res cribed by the b o ard .” FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 27 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Cons id eration and p o s s ib le ac tion to appoint Board Vice - P res id ent c o nsis tent with Sec tion 3.02 o f the GTEC Bylaws . – David Mo rgan – General Manager - GTEC ITEM SUMMARY: Per the Bylaws o f the Geo rgeto wn Trans portation Enhancement Co rp oratio n Board – “Sec tion 3.02 – Officers. T he offic ers o f the c o rp o ratio n s hall be a pres ident, vic e p res id ent and s ec retary. T he board, at each annual meeting, shall elec t these o fficers. The board may appoint s uc h o ther offic ers as it d eems nec es s ary, who s hall have the authority, and s hall perform s uc h d uties as from time to time may be p res cribed by the b o ard .” FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 28 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Cons id eration and p o s s ib le ac tion to appoint Board Sec retary c o nsistent with Sec tion 3.02 o f the GTEC Bylaws . – David Morgan – General Manager- GTEC ITEM SUMMARY: Per the Bylaws o f the Geo rgeto wn Trans portation Enhancement Co rp oratio n Board – “Sec tion 3.02 – Officers. T he offic ers o f the c o rp o ratio n s hall be a pres ident, vic e p res id ent and s ec retary. T he board, at each annual meeting, shall elec t these o fficers. The board may appoint s uc h o ther offic ers as it d eems nec es s ary, who s hall have the authority, and s hall perform s uc h d uties as from time to time may be p res cribed by the b o ard .” FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 29 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Review and pos s ible actio n related to the Day and Time of GTEC Board Meetings . – David Mo rgan – General Manager - GTEC ITEM SUMMARY: Per the GTEC Bylaws Section 2.03 Regular Meeting: Place of Meeting – The board s hall meet o n a regular basis at a s p ecified time, day, and loc atio n as approved annually b y the b o ard . All meetings shall b e called and held in ac cordance with the Texas Open Meetings Ac t, Chapter 551, Government Code, as amended. The p res id ent of the board may canc el the meeting if there is no b us ines s to be cond uc ted. Currently, the GT EC Board meets o n the third Wednes d ay o f eac h mo nth at 3:30 P M FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type Lis t of Dates Backup Material Page 30 of 36 GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION (GTEC) Meeting Schedule March 2017 – February 2018 All Regular Meetings will be held on the third Wednesday of each month at 3:30 p.m. at the Georgetown Municipal Complex, located at 300-1 Industrial Avenue Please contact Jana Kern @ 512- 930-8473 if you have questions regarding meeting dates or times. March 15, 2017 April 19, 2017 May 17, 2017 June 21, 2017 July 19, 2017 August 16, 2017 September 20, 2017 October 18, 2017 November 15, 2017 December 20, 2017 January 17, 2018 February 21, 2018 Page 31 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Cons id eration and p o s s ib le ac tion to approve minutes fro m the regular GTEC Board meeting held February 15, 2017. David Morgan, City Manager – COG, General Manager - GT EC ITEM SUMMARY: Bo ard to review the minutes fro m the meeting held on F eb ruary 15, 2017 and revis e or ap p ro ve. FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type Draft Minutes Backup Material Page 32 of 36 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 15, 2017 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, February 15, 2017 Board Members Present: Jay Warren – Vice President, Joe Pondrom - Secretary, John Hesser, , Colin McGahey, Board Members Absent: Tom Crawford - President, Leo Wood, Ty Gipson Staff Present: David Morgan, Jim Briggs, Laurie Brewer, Mike Babin, Leigh Wallace, Octavio Garza, Jana Kern, Wes Wright, Travis Baird, Michaela Dollar Others Present: Minutes Regular Session A. Call to Order: Mr. Warren called the regular GTEC Board meeting to order on Wednesday, February 15, 2017 at 3:30 PM The Board may, at any time, recess the Regular Session to convene in Executive Session at the President, A Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TXDOT Updates: No updates at this time D. February 2017 Project Updates. – Wes Wright E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for January 2017. – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. Legislative Regular Agenda F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held January 18, 2017 – David Morgan, General Manager, GTEC Board Motion by Pondrom second by Hesser to approve minutes as presented. Approved 4-3 (Crawford, Gipson & Wood absent) Page 33 of 36 G. Discussion and possible action regarding amending the 2016/17 GTEC Budget. – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. Wallace reviewed the 2016/17 budget with the Board and explained that curtain projects were funded in FY16 but the timing of the project contracts will not happen until FY17. Motion by Hesser second by Pondrom to approve the budget amendment. Approved 4-3 (Crawford, Gipson & Wood absent) H. Consideration and possible action to approve Amendment #6 to Task Order BGE-11-001 to Brown and Gay Engineers, Inc. for engineering services related to FM 1460 (Quail Valley Drive to University Blvd.) in the amount of $147,575.50 -- Wesley Wright, P.E. Systems Engineering Director Wright explained, to the Board, this amendment was needed because most of the funds were for driveway changes and additional efforts associated with right-of-way acquisition. Motion by Pondrom second by Hesser to approve amendment #6 to Task Order BGE 11-001 with Brown and Gay Engineers in the amount of $147,575.50. Approved 4-3 (Crawford, Gipson & Wood absent) Went into Executive Session at 3:56 PM I. EXECUTIVE SESSION: SEC 551.072 - Deliberation Regarding Real Property  Rivery Blvd Project o Parcel 10 – 1623 Park Lane o Parcel 16 – Northwest Blvd Returned to regular session at 4:08 pm J. Action from Executive Session: Parcel 10 – Motion by Pondrom second by McGahey to recommend approval of the purchase of real property from Jose Damian Valadez, Maria Garcia Velasquez, Guadalupe Valadez, Margarita M. De Valadez (Parcel 10), on the terms discussed in Executive Session, in connection with the Rivery Blvd Extension Project. Approved 4-3 (Crawford, Gipson & Wood absent) Parcel 16 - Motion by Pondrom second by Hesser to recommend approval of the appraisal as presented and authorization to make an offer to purchase real property from James David Wolf (Parcel 16), on the terms discussed in Executive Session, in connection with the Rivery Blvd Extension Project. Approved 4-3 (Crawford, Gipson & Wood absent) Adjournment Motion by Pondrom second by Hesser to adjourn meeting. Approved 4-3 (Crawford, Gipson & Wood absent). Adjourned at 4: 10 PM Page 34 of 36 Adjournment Approved: Attest: _______________________ ________________________ Jay Warren – Vice President – Secretary _________________________ Jana R. Kern – Board Liaison Page 35 of 36 City of Georgetown, Texas Transportation Enhancement Corp March 15, 2017 SUBJECT: Executive Session: SEC 551.072 Deliberation Regarding Real Property Rivery Blvd Ext. P ro ject o Parc el 12 – 601 IH-35 o Parc el 17 – No rthwest Blvd ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern Page 36 of 36