HomeMy WebLinkAboutAgenda_GTEC_03.21.2018Notice of Meeting for the
Georgetown Transportation Enhancement Corp
of the City of Georgetown
March 21, 2018 at 3:30 PM
at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Introduction of New Board Memb ers and Vis itors
C Review Bo ard /Meeting P ro cedures - Laura Wilkins , GTEC Bo ard Liais on
D Ind ustry/C AMP O/TxDOT Updates
E Marc h 2018 GT EC Up d ates - Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP
Manager.
F Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for
Feb ruary 2018 and disc ussion regard ing the F is cal Year 2017 external aud it and Comprehensive Annual
Financial R ep o rt fo r the City and GTEC.
- Leigh Wallace, Finance Director, COG, Finance Manager, GT EC.
Legislativ e Regular Agenda
G No minations and elec tion of President of the GTEC Bo ard c o nsistent with Sec tion 3.02 o f the GTEC
Bylaws. – David Mo rgan – General Manager - GTEC
H No minations and elec tion of Vice-Pres ident o f the GT EC Board cons is tent with S ectio n 3.02 of the
GTEC Bylaws .--David Morgan-General Manager, GTEC Bo ard
I No minations and elec tion of Sec retary of the GT EC Board cons is tent with S ectio n 3.02 of the GTEC
Bylaws.--David Mo rgan-General Manager, GT EC Board
J Review and p o s s ib le ac tion related to the Day and Time o f GTEC Bo ard Meetings. – David Morgan -
General Manager, GTEC Bo ard
K Co nsideration and possible ap p ro val o f the minutes from the Feb ruary 21, 2018 GTEC Bo ard Meeting. --
David Morgan - General Manager, GTEC Bo ard
L Actio n from Executive S es s io n
Executiv e Session
Page 1 of 42
In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes,
Annotated, the items lis ted below will be d is c us s ed in closed s es s io n and are s ubjec t to actio n in the regular
s es s io n.
M EXECUTIVE SESSION
Section 551.072 - Deliberation Regarding Real Property
Disc ussio n regarding the possible p urc has e of ap p ro ximately 10.8 ac re trac t o n South Eas t Inner Loop,
wes t o f FM 1460. – Travis Baird – Real Es tate S ervic es Co o rd inato r
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Call to Ord er
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 3 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Intro d uc tion o f New Bo ard Members and Vis ito rs
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 4 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Review Bo ard/Meeting Proc ed ures - Laura Wilkins , GT EC Board Liaison
ITEM SUMMARY:
The fo llo wing doc uments will b e provid ed , at the meeting, for your referenc e:
Bylaws
Code of Ord inance - Attend anc e Po lic y
Roster
Bo ard Memb er Tid b its & Don't Forgets
Review:
Attendanc e Polic y
Quorum Requirements
Sign in S heet
Parking
Attorney General Trainings - http s ://www.texas atto rneygeneral.go v/og/open-government-training
1. Open Meeting Ac t
2. P ublic Meetings Ac t
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liason
Page 5 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Indus try/CAMPO/T xDOT Up d ates
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 6 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
March 2018 GTEC Updates - Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP
Manager.
ITEM SUMMARY:
March 2018 Cover Sheet
Airport Road:
Engineering d es ign 100% +: WPAP ap p ro ved . Awaiting final 3 parc els to begin letting p ro cess mid -March
fo r c lo s ing. Bid s c hed ule: Ad vertis e: March 18th & March 25th/ Prebid – Tues d ay, Ap ril 3rd ; 10 am/
Addend um cut off – Thursday, April 5th 5:00 p m/ Ad d endum Issued – Frid ay, Ap ril 6th./ Bid Op ening –
Tues d ay Ap ril 10th 2:00 p m/LOR & Bid Tab b y Tues d ay evening/ GTEC – April 18th
FM 1460 ROW & Utility Relocations:
All water/was tewater utility relo cates have been c o mp leted and are in servic e.S c hed uled fo r c o mp letion late
2018.
Northwest Boulevard:
Engineering und erway: 90% p lans s ubmitted for review, received the fully exec uted AFA 10-20-17.
Engineering c ompletio n s ched uled 5-18, Environmental Clearanc e 5-18 Ready to Let 7-18 with letting
p ro p o s ed for Oc tober 18. ROW Doc uments are b eing finalized . Preliminary o utreach to land o wners has
b een mad e and ap p rais al proc es s is und erway, 9 p arcels needed, 0 ac q uired to date, tentative b id late 2018.
Rabbit Hill Road Improvements:
Design is tentatively c o mp lete. ROW to be proc ured late 2018
Rivery Boulevard - TIA Improvements:
Bid Opening held o n 1-23-2018, M&S Engineering has is s ued Letter o f Rec o mmendatio n. GTAB
ap p ro ved o n 2-21-18, Counc il approved on o n 2-27-18. P re-Con is s et for 3-20-18
Rivery Boulevard Extension: Engineering is c omplete, WPAP is complete. Demo lition c o ntract for
s tructures in the ROW ap p ro ved b y Counc il 2/27/18. Demo lition prec o n s c heduled for 3-15-18.
Letting Sc hed ule: Ad vertis e: Marc h 25th & Ap ril 1st / P reb id – Thurs d ay, April 12th ; 10 am/ Addend um
cut o ff – Thurs day, April 19th 5:00 p m/ Ad dend um Is s ued – F rid ay, Ap ril 20th./ Bid Op ening – Thursday
April 26th 2:00 pm/ LOR/Bid Tab by Frid ay April 27th/ GTAB – May 11th
Offers have been made o n 22 parc els . Clo s ed o n 20 parc els . Enviro nmental as s es s ment complete on 11
p arcels. Condemnation proc eed ings have been reques ted o n 2 p arcels.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Page 7 of 42
Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager.
ATTACHMENTS:
Description Type
March 18 GTEC updates Backup Material
Page 8 of 42
March 2018 Cover Sheet
Airport Road:
Engineering design 100% +: WPAP approved. Awaiting final 3 parcels to begin letting process mid-March
for closing. Bid schedule: Advertise: March 18th & March 25th/ Prebid – Tuesday, April 3rd ; 10 am/
Addendum cut off – Thursday, April 5th 5:00 pm/ Addendum Issued – Friday, April 6th./ Bid Opening –
Tuesday April 10th 2:00 pm/LOR & Bid Tab by Tuesday evening/ GTEC – April 18th
FM 1460 ROW & Utility Relocations:
All water/wastewater utility relocates have been completed and are in service.
Scheduled for completion late 2018.
Northwest Boulevard:
Engineering underway: 90% plans submitted for review, received the fully executed AFA 10-20-17.
Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 7-18 with letting
proposed for October 18. ROW Documents are being finalized. Preliminary outreach to landowners has
been made and appraisal process is underway, 9 parcels needed, 0 acquired to date, tentative bid late
2018.
Rabbit Hill Road Improvements:
Design is tentatively complete. ROW to be procured late 2018
Rivery Boulevard - TIA Improvements:
Bid Opening held on 1-23-2018, M&S Engineering has issued Letter of Recommendation. GTAB
approved on 2-21-18, Council approved on on 2-27-18. Pre-Con is set for 3-20-18
Rivery Boulevard Extension: Engineering is complete, WPAP is complete. Demolition contract for
structures in the ROW approved by Council 2/27/18. Demolition precon scheduled for 3-15-18.
Letting Schedule: Advertise: March 25th & April 1st / Prebid – Thursday, April 12th ; 10 am/ Addendum
cut off – Thursday, April 19th 5:00 pm/ Addendum Issued – Friday, April 20th./ Bid Opening – Thursday
April 26th 2:00 pm/ LOR/Bid Tab by Friday April 27th/ GTAB – May 11th
Offers have been made on 22 parcels. Closed on 20 parcels. Environmental assessment complete on 11
parcels. Condemnation proceedings have been requested on 2 parcels.
Page 9 of 42
Airport Road
(Lakeway Blvd. to Aviation Dr.)
March 2018
Project Description Expand Airport Road to 5 lanes (2 northbound, 2 southbound, & center turn lane).
Purpose This project will relieve congestion on Airport Road, facilitate economic growth in
the area, and improve the flow of traffic at the Lakeway intersection
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer KPA Engineers
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Procurement underway, offers made on all properties.
2 closed, 3 parcels preparing to close March 2018
acquisition (title clearing). Tentative closing March
2018.
Total Parcels: 5
Acquired: 2
Closing Pending: 3
Condemnation: 0
Utility Relocations Conflicts exist, but appear to be minimal.
Construction Bid schedule: Advertise: March 18th & March 25th/ Prebid – Tuesday, April 3rd ; 10 am/
Addendum cut off – Thursday, April 5th 5:00 pm/ Addendum Issued – Friday, April 6th./ Bid
Opening – Tuesday April 10th 2:00 pm/LOR & Bid Tab by Tuesday evening/ GTEC – April
18th
Other Issues All ROW will be expanded to the east as a result of Airport/Federal complications.
Page 10 of 42
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights-of-Way Acquisition and Utility Relocation
March 2018
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley
Drive to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for
construction.
Project Managers Ed Polasek, AICP, and Michael Hallmark
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
Right of way acquisition complete. Section: North South
Acquired: 36 8
Pending: 0 -
Condemnation: 0 -
Total: 36 8
Utility Relocations Complete
Construction Under Construction, with TxDOT oversight.
Tentatively scheduled to be complete late 2018.
All City utilities have been relocated and are in service
Other Issues Engineer preparing Change Orders for construction contract.
Page 11 of 42
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
February, 2018
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Final Design Tentatively complete.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way ROW to be acquired late 2018, two properties acquired as
part of Mays St. Extension.
Total Parcels: 9
Possession: 2
Pending: 0
Utility Relocations Will be identified as preliminary design and alignment plans are finalized.
Multiple relocations expected – Round Rock water and Georgetown Electric.
Construction ROW to be procured late 2018
Other Issues None.
Page 12 of 42
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
March 2018
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineering underway: 90% plans submitted for review, received the fully executed
AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5-
18 Ready to Let 7-18 with letting proposed for October 18.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been
made and appraisal process is underway. 9 parcels needed, 0 acquired to date,
tentative bid late 2018.
Utility Relocations TBD
Construction Tentatively scheduled to begin mid-FY 2019.
Other Issues
Page 13 of 42
Rivery Boulevard
(TIA Improvements)
Project No. 5RP TIP No. None
March 2018
Project
Description
Develop the Plans, Specifications and Estimate for roadway improvements necessitated
by the development for the Summit at Rivery.
Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center
from Rivery Boulevard.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer M&S Engineering, LLC
Element Status / Issues
Design Engineering 100% complete. Slight modification is being made to length of added
lane to fit with existing features. Modifications are also being made to Williams Dr
turn lane to eliminate the need for ROW at this location. TCEQ written WPAP
approval is complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes.
Environmental/
Archeology
TBD
Rights of Way All easements acquired. Total Parcels: 2
Appraised: 0
Offers: 0
Acquired: 2
Closing pending: 0
Condemnation: 0
Utility Relocations TBD
Bid Phase Bid Opening held on 1-23-2018, M&S Engineering has issued Letter of
Recommendation. GTAB approved on 2-21-18, Council approved on on 2-27-18. Pre-
Con is set for 3-20-18
Construction TBD
Other Issues TBD
Page 14 of 42
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
March 2018
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Plans at 100%. WPAP approved. Demolition contract for structures in the ROW to
be bid 1-25-18. Project letting process begins first quarter 2018.
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
proceedings have been requested on 2 parcels.
Aggressive efforts continue to close all outstanding
parcels in FY 2017.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Letting Schedule: Advertise: March 25th & April 1st / Prebid – Thursday, April 12th ;
10 am/ Addendum cut off – Thursday, April 19th 5:00 pm/ Addendum Issued – Friday,
April 20th./ Bid Opening – Thursday April 26th 2:00 pm/ LOR/Bid Tab by Friday April
27th/ GTAB – May 11th
Page 15 of 42
Other Issues TBD
Page 16 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r
February 2018 and d is cus s io n regarding the Fis c al Year 2017 external aud it and C o mp rehens ive Annual
Financ ial Report for the City and GTEC.
- Leigh Wallace, Finance Director, COG, Finance Manager, GT EC.
ITEM SUMMARY:
The Bylaws o f GTEC (Article V, S ectio n 6.02) req uire the F inance Manager to rep o rt the financ ial ac tivity
o f the Corporation to the Bo ard
Financ ial rep o rts
Sales Tax revenues
Any other relevant financial information
Sales tax is rec eived two months in arrears; therefore the revenues reflect only the a m o u n t received, not
actually earned, as o f the rep o rt date. A report o n payments mad e to vend o rs fo r the mo nth of Feb ruary
is also inc luded .
The Fisc al Year 2017 external aud it was comp leted b y Weaver & Tidwell. GTEC is c o nsidered a “Blended
Component Unit” o f the City and is includ ed in the aud it. S taff w i l l d is cus s the res ults o f the audit and
p res ent the financ ial s tatements fo r GTEC.
ATTACHMENTS:
Mo nthly Financ ial R ep o rt
Sales Tax His to ry
Disburs ement Report
Independ ent Aud itor ’s Rep o rt
Aud ited Year-End F inancials
Balanc e Sheet-Governmental Funds
Statement of Revenues , Exp enditures and C hanges in Fund Balanc e-Governmental Funds
Sc hed ule o f Revenues and Exp end itures (Bud get Basis)
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Leigh Wallace, Financ e Directo r, COG; Financ e Manager, GTEC
ATTACHMENTS:
Page 17 of 42
Description Type
March - GTEC Financial Report Backup Material
Page 18 of 42
Meeting Date March 21, 2018 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial
reports for February 2018 and discussion regarding the Fiscal Year 2017 external audit
and Comprehensive Annual Financial Report for the City and GTEC.
Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
ITEM SUMMARY:
I. The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to
report the financial activity of the Corporation to the Board.
Financial reports
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only
the amount received, not actually earned, as of the report date. A report on
payments made to vendors for the month of February is also included.
II. The Fiscal Year 2017 external audit was completed by Weaver & Tidwell.
GTEC is considered a “Blended Component Unit” of the City and is included in
the audit. Staff will discuss the results of the audit and present the financial
statements for GTEC.
ATTACHMENTS:
Monthly Financial Report
Sales Tax History
Disbursement Report
Independent Auditor’s Report
Audited Year-End Financials
Balance Sheet-Governmental Funds
Statement of Revenues, Expenditures and Changes in Fund Balance-
Governmental Funds
Schedule of Revenues and Expenditures (Budget Basis)
SUBMITTED BY:
Leigh Wallace
Finance Director, COG
Finance Manager, GTEC Page 19 of 42
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR‐END PROJECTION
BEGINNING FUND BALANCE 22,051,111 22,051,111
Operating Revenue
Sales Tax 6,575,000 654,375 1,679,356 6,575,000
PID Assessments 553,201 ‐‐ 553,201
Interest 127,000 30,338 111,439 127,000
Operating Revenue Total 7,255,201 684,713 1,790,794 7,255,201
Operating Expenditure ‐
Administrative Support 364,814 30,276 151,380 364,814
Operating Expenditure Total 364,814 30,276 151,380 364,814
TOTAL NET OPERATIONS 6,890,387 654,437 1,639,414 6,890,387
Non‐Operating Revenue
Other Grant Revenue ‐‐11,222 11,222
Non‐Operating Revenue Total ‐‐11,222 11,222
Non‐Operating Expenditure
Pecan Center Dr to Airport Rd (FY15)5,390,290 295,701 491,274 5,390,290
Rivery TIA Improvements 1,016,790 ‐872 1,016,790
FM 971 / Fontana 66,431 ‐‐ 66,431
Rivery‐Extension Williams Dr to NW Blvd (FY16)767,678 2,818 26,261 767,678
IH 35 / HWY29 Intersection 650,000 ‐43,347 650,000
SH 29 to RM 2243 SW Bypass ‐‐205,376 205,376
SW Bypass 2243 to IH35 333,962 89 89 333,962
FM1460 Widening 501,260 4,742 141 501,260
Wolf Ranch Pkwy Extension 283,350 ‐‐ 283,350
Mays St 3,252,729 1,362 249,585 3,252,729
Tamiro Improvements 410,000 ‐‐ 410,000
Available for Projects TBD 1,643,750 ‐‐ 1,643,750
Debt Service 3,330,135 601,027 601,027 3,330,135
Non‐Operating Expenditure Total 17,646,375 905,739 1,617,972 17,851,751
TOTAL NET NON‐OPERATIONS (17,646,375)(905,739)(1,606,749) (17,840,528)
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (10,755,988) (251,303) 32,665 (10,950,141)
ENDING FUND BALANCE 11,295,123 11,100,970
RESERVES
Contingency 1,643,750 1,643,750
Reserved Bond Proceeds 4,150,000 4,150,000
Reserves Total 5,793,750 5,793,750
AVAILABLE FUND BALANCE 5,501,373 5,307,220
Georgetown Transportation Enhancement Corporation Fund
Year‐End Projection to Approved: Feb FY2018
Page 20 of 42
Variance % Var.
Month [a] 2013-14 2014-15 2015-16 2016-17 2017-18 To FY 17 To FY 17
Oct 367,451 392,374 424,201 458,993 497,912 38,919 8.48%
Nov 398,208 411,566 451,065 500,856 508,257 7,401 1.48%
Dec 538,728 575,095 592,798 642,167 651,758 9,591 1.49%
Jan 357,430 350,778 386,252 440,023
Feb 347,604 356,428 432,468 422,226
Mar 457,421 495,804 533,967 549,206
Apr 424,007 410,683 435,906 469,044
May 450,289 382,794 481,672 500,753
Jun 493,224 522,356 571,069 605,936
Jul 409,739 435,977 478,136 619,557
Aug 392,059 411,552 530,326 491,386
Sep 477,892 500,805 541,513 575,588
Total 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$ 1,657,927$ 55,911$ 3.37%
YTD 1,304,387$ 1,379,035$ 1,468,064$ 1,602,016$ 1,657,927$ 55,911$ 3.49%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
Georgetown Transportation Enhancement Corporation
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2015‐16
2016‐17
2017‐18
Page 21 of 42
Sales Tax Update
Please note this report include January’s figures.
Sales Tax Process: Every month the City requests a
confidential report from the State which shows
collected sales tax by individual sales tax ID. Staff
takes this information and inputs it to our sales tax
model. This model allows staff to aggregate nearly
a quarter of a million lines of data into various
categories like sector, subsector, and area (i.e. Wolf
Ranch, Downtown).
Through four months in the fiscal year, sales tax
collections have increased by 3.77%. The month of
January increased by 4.80% relative to the same
period last year.
To project year-end sales tax figures staff uses four main models and over 20 sectors models with
different timeframes and regression types. That work is done after the City receives sales tax data in
May.
In the interim, staff only relies on the four main models. As of right now, the three linear regression
based models have sales tax finishing within 1% of budget. The correlation based model has the City
finishing within 0.06% of budget.
With every new data point these figures are updated, but four months through the fiscal year the data
indicates the City will be within a percent of budget on sales tax.
Sector Analysis: All figures represented in this sector section are estimates and are only used for
forecasting. These are not actuals.
The table below shows a sector comparison estimate for the past 5 years through 4 months of a fiscal
year.
Sum of Sales Tax Revenue Column Labels
Row Labels 2014 2015 2016 2017 2018
Food 648,485 706,254 790,675 863,013 877,546
Information 484,420 538,575 630,089 686,587 631,881
Manufacturing 606,256 328,327 290,580 520,707 835,656
Other 717,759 964,758 952,518 1,159,344 1,037,439
Real Estate 283,624 80,483 108,860 111,875 126,739
Retail 3,272,051 3,688,387 3,901,657 3,901,463 3,948,821
Utilities 103,261 76,669 79,890 76,982 99,211
Wholesale 254,833 278,067 379,511 600,291 636,130
Undefined 51,789 11,842 35,611 21,089 18,431
Grand Total 6,422,477 6,673,363 7,169,390 7,941,352 8,211,856
Actuals
Current Year Total 8,476,357.84
Prior Year Total 8,168,154.93
Net Difference 308,202.91
% Change 3.77%
Current Month 1,844,649.15
Prior FY Month 1,760,090.78
Net Difference 84,558.37
% Change 4.80%
Year to Year Comparison
Month to Month Comparison
Page 22 of 42
The table to the right shows a
comparison of FY2017 to
FY2018. The big drop in “Other”
is related to a one time in nature
payment that occurred in
FY2017.
The increase in manufacturing is
due partially to increased activity
in the sector and partially due to
a change in a NAICS sector code.
In Dec of FY2017, a company’s
NAICS code was changed to the Manufacturing sector. When doing a comparison of FY2017 to FY2018,
the latter is artificially higher because for the first two months the company’s collections were coded as
something other than “manufacturing”. The City does not assign or change NACIS codes. That is handled
by the State.
The table below shows an estimated 5 year trend of sales tax by sector.
The figure below shows sales tax collection for FY2018 by sector.
Sum of Sales Tax Revenue Column Labels
Row Labels 2017 2018
Food 863,013 877,546 1.68%
Information 686,587 631,881 -7.97%
Manufacturing 520,707 835,656 60.49%
Other 1,159,344 1,037,439 -10.51%
Real Estate 111,875 126,739 13.29%
Retail 3,901,463 3,948,821 1.21%
Utilities 76,982 99,211 28.88%
Wholesale 600,291 636,130 5.97%
Undefined 21,089 18,431 -12.60%
Grand Total 7,941,352 8,211,856 3.41%
Sum of Sales Tax Revenue Column Labels
Row Labels 2013 2014 2015 2016 2017
Food 1,919,528 2,069,063 2,292,263 2,534,273 2,721,628
Information 1,372,746 1,521,922 1,683,076 1,905,514 1,856,809
Manufacturing 1,376,124 1,534,216 1,027,304 1,083,636 2,598,140
Other 2,042,416 2,375,267 2,775,584 3,226,855 3,316,667
Real Estate 422,002 864,298 400,762 368,898 340,319
Retail 9,367,290 9,926,097 10,759,859 11,578,269 11,145,952
Utilities 265,190 362,643 314,766 334,496 271,598
Wholesale 1,073,446 992,577 916,693 1,571,365 2,054,334
Undefined 122,175 136,086 89,528 127,450 84,231
Grand Total 17,960,917 19,782,168 20,259,835 22,730,757 24,389,678
Page 23 of 42
Check Report Summary
For the Month Ending
February 28, 2018
Gardere Wynne Sewell LP 4,269.06
SW Bypass 2243 to IH35 88.50
Rivery Ext 2,818.17
Mays St 1,362.39
Klotz Associates, Inc 27,529.50
FM 971 / Fontana (NW Bridge)25,212.00
NB Front Rd (2338 to Lakeway)2,317.50
31,798.56 31,798.56
Page 24 of 42
3/06/2018 2:58 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 2/01/2018 THRU 2/28/2018
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10990 KLOTZ ASSOCIATES, INC.
I-1017036 KAI 10-001 1ST AMENDMENT R 2/02/2018 239185
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 10-001 1ST AMEND 2,317.50
I-1017037 KAI 14-001 R 2/02/2018 239185
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 9,162.76 11,480.26
10990 KLOTZ ASSOCIATES, INC.
I-1117075 KAI 14-001 R 2/09/2018 239475
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 10,199.24 10,199.24
10990 KLOTZ ASSOCIATES, INC.
I-1217013 KAI 14-001 R 2/16/2018 239657
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) KAI 14-001 5,850.00 5,850.00
011240 GARDERE WYNNE SEWELL LP
I-1299994 LEGAL SVCS-ED R 2/23/2018 239868
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTLEGAL SVCS-ED 1,652.00
I-1301656 LEGALS SVCS-ED R 2/23/2018 239868
400 9-0980-90-024 SW BYPASS-2243 TO IH35 LEGALS SVCS-ED 88.50
I-1301657 LEGAL SVCS-ED R 2/23/2018 239868
400 9-0980-90-060 MAYS STREET LEGAL SVCS-ED 1,362.39
I-1301659 LEGAL SVCS-ED R 2/23/2018 239868
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTLEGAL SVCS-ED 1,166.17 4,269.06
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 4 31,798.56 0.00 31,798.56
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 9-0980-90-024 SW BYPASS-2243 TO IH35 88.50
400 9-0980-90-044 FM 971/ FONTANA (NW BRIDGE) 25,212.00
400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 2,317.50
400 9-0980-90-060 MAYS STREET 1,362.39
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 2,818.17
*** FUND TOTAL *** 31,798.56
Page 25 of 42
3/06/2018 2:58 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 2/01/2018 THRU 2/28/2018
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 4 31,798.56 0.00 31,798.56
BANK: JPM TOTALS: 11 31,798.56 0.00 31,798.56
REPORT TOTALS: 11 31,798.56 0.00 31,798.56
Page 26 of 42
AN INDEPENDENT MEMBER OF
BAKER TILLY INTERNATIONAL
WEAVER AND TIDWELL, L.L.P.
CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS
1601 SOUTH MOPAC EXPRESSWAY, SUITE D250, AUSTIN, TX 78746
P: 512.609.1900 F: 512.609.1911
3
Independent Auditor’s Report
The Honorable Mayor
Members of the City Council
City of Georgetown, Texas
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the
business-type activities, the discretely presented component unit, each major fund, and the aggregate
remaining fund information of the City of Georgetown, Texas (the City), as of and for the year ended
September 30, 2017, and the related notes to the financial statements, which collectively comprise the
City’s basic financial statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this
includes the design, implementation, and maintenance of internal control relevant to the preparation
and fair presentation of financial statements that are free from material misstatement, whether due to
fraud or error.
Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States. Those standards require that we plan and perform the
audit to obtain reasonable assurance about whether the financial statements are free from material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the entity’s
preparation and fair presentation of the financial statements in order to design audit procedures that
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation
of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis
for our audit opinions.
Page 27 of 42
City of Georgetown, Texas
4
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, the discretely
presented component unit, each major fund, and the aggregate remaining fund information of the
City, as of September 30, 2017, and the respective changes in financial position and, where applicable,
cash flows thereof, and the respective budgetary comparison for the general fund for the year then
ended in accordance with accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management’s discussion and analysis, Texas Municipal Retirement System pension schedules, Other
Post-employment Benefits schedules, and Modified Approach for Street Infrastructure Capital Assets on
pages 7 - 19 and 82 - 85 be presented to supplement the basic financial statements. Such information,
although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with auditing
standards generallys accepted in the United States of America, which consisted of inquiries of
management about the methods of preparing the information and comparing the information for
consistency with management’s responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an
opinion or provide any assurance on the information because the limited procedures do not provide us
with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City’s basic financial statements. The introductory section, combining and
individual major and nonmajor fund financial statements and schedules and statistical section are
presented for purposes of additional analysis and are not a required part of the basic financial
statements. The schedule of expenditures of federal awards is presented for the purposes of additional
analysis as required by the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance), and is also not a required part of the basic financial statements.
The combining and individual major and nonmajor fund financial statements and schedules and the
schedule of the expenditures of federal awards are the responsibility of management and were derived
from and relate directly to the underlying accounting and other records used to prepare the basic
financial statements. Such information has been subjected to the auditing procedures applied in the
audit of the basic financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare
the basic financial statements or to the basic financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States of America.
In our opinion, the combining and individual major and nonmajor fund financial statements and
schedules and the schedule of expenditures of federal awards are fairly stated, in all material respects,
in relation to the basic financial statements as a whole.
Page 28 of 42
City of Georgetown, Texas
5
The introductory and statistical sections listed in the table of contents have not been subjected to the
auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not
express an opinion or provide any assurance on them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
February 28, 2018 on our consideration of the City’s internal control over financial reporting and on our
tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and
other matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the City’s internal control
over financial reporting and compliance.
WEAVER AND TIDWELL, L.L.P.
Austin,Texas
February 28, 2018
Page 29 of 42
City of Georgetown, Texas
Balance Sheet – Governmental Funds
September 30, 2017
The Notes to Financial Statements are an integral part of this statement.
26
Georgetown
Transportation General Nonmajor Total
Enhancement Debt Capital Governmental Governmental
General Corporation Service Projects Funds Funds
ASSETS
Cash and cash equivalents 8,061,406$ 13,273,503$ 1,946,935$ 26,374,777$ 7,605,963$ 57,262,584$
Investments 2,545,707 4,191,633 - 8,328,877 3,800,594 18,866,811
Accounts receivable, net
Property taxes 238,800 - 202,452 - - 441,252
Sales tax 2,274,975 1,011,100 - - 623,368 3,909,443
Grants - 1,521,845 - - 752,288 2,274,133
Note receivable 197,633 - - - - 197,633
Other 1,656,598 - - 148,557 2,217,639 4,022,794
Due from other funds 1,606,620 476,842 - 433,217 476,674 2,993,353
Prepaid items 41,069 - - - - 41,069
Inventories 7,946 - - - - 7,946
TOTAL ASSETS 16,630,754$ 20,474,923$ 2,149,387$ 35,285,428$ 15,476,526$ 90,017,018$
LIABILITIES
Accounts payable and
accrued liabilities 2,250,644$ 559,594$ 8,009$ 2,545,220$ 1,965,002$ 7,328,469$
Due to other funds 476,674 433,217 - - 2,005,770 2,915,661
Unearned revenue 339,011 - - 1,283,556 1,224,344 2,846,911
Total liabilities 3,066,329 992,811 8,009 3,828,776 5,195,116 13,091,041
DEFERRED INFLOWS OF RESOURCES
Deferred property taxes 238,800 - 202,452 - - 441,252
Total deferred inflows of
resources 238,800 - 202,452 - - 441,252
FUND BALANCE
Nonspendable 246,648 - - - - 246,648
Restricted - - 1,938,926 17,258,365 5,037,998 24,235,289
Committed 9,297,000 11,556,682 - - 5,405,555 26,259,237
Assigned 919,906 7,925,430 - 14,198,287 333,207 23,376,830
Unassigned 2,862,071 - - - (495,350) 2,366,721
Total fund balance 13,325,625 19,482,112 1,938,926 31,456,652 10,281,410 76,484,725
TOTAL LIABILITIES, DEFERRED
INFLOWS AND FUND BALANCE 16,630,754$ 20,474,923$ 2,149,387$ 35,285,428$ 15,476,526$ 90,017,018$
Page 30 of 42
City of Georgetown, Texas
Statement of Revenues, Expenditures, and
Changes in Fund Balance – Governmental Funds
For the Fiscal Year Ended September 30, 2017
The Notes to Financial Statements are an integral part of this statement.
28
Georgetown
Transportation General Nonmajor Total
General Enhancement Debt Capital Governmental Governmental
Fund Corporation Service Projects Funds Funds
REVENUES
Property taxes 12,604,850$ -$ 11,975,432$ -$ -$ 24,580,282$
Penalties and interest 81,401 - - - - 81,401
Property assessment - - - - 1,447,839 1,447,839
Sales tax 13,595,005 6,275,734 - - 3,137,867 23,008,606
Franchise taxes 4,973,295 - - - - 4,973,295
Other taxes 363,455 - - - 1,216,063 1,579,518
Licenses and permits 2,652,279 - - - - 2,652,279
Charges for service 11,838,632 - - - 2,435,034 14,273,666
Fines and forfeitures 453,675 - - - 46,902 500,577
Donations and grants 251,974 2,553,529 - 312,300 1,940,665 5,058,468
Investment income 75,836 164,952 59,063 317,416 54,803 672,070
Other revenue 497,196 7,539 - 109,550 1,434,148 2,048,433
Total revenues 47,387,598 9,001,754 12,034,495 739,266 11,713,321 80,876,434
EXPENDITURES
Current
Culture / recreation 9,552,133 - - - 1,810,148 11,362,281
Development 2,389,998 - - - 127,987 2,517,985
Fire services 12,500,721 - - - 2,347,749 14,848,470
General government 4,436,866 329,601 - - 25,000 4,791,467
Highways and streets 4,120,784 - - - 2,871,275 6,992,059
Police 14,471,049 - - - 266,022 14,737,071
Environmental services 6,189,991 - - - 138,869 6,328,860
Capital outlay - 11,598,850 - 27,383,102 238,037 39,219,989
Debt service
Principal retirement - 540,000 9,832,836 - - 10,372,836
Interest and fiscal char ges - 419,185 5,048,765 340,975 - 5,808,925
Total expenditures 53,661,542 12,887,636 14,881,601 27,724,077 7,825,087 116,979,943
Excess (deficiency) of revenues
over (under ) expenditures (6,273,944) (3,885,882) (2,847,106) (26,984,811) 3,888,234 (36,103,509)
OTHER FINANCING SOURCES (USES)
Transfers in 9,592,342 521,611 2,918,842 548,463 2,382,640 15,963,898
Transfers out (2,489,735) (2,577,502) - (2,190,632) (2,788,864) (10,046,733)
Premiums on issuance of bonds - 369,010 - 1,430,276 - 1,799,286
Issuance of bonds - - - 17,210,000 - 17,210,000
Payment to refunding
escrow agent - - - - - -
Refunding bonds issued - 5,750,000 - - - 5,750,000
Total other financing
sources (uses ) 7,102,607 4,063,119 2,918,842 16,998,107 (406,224) 30,676,451
Net change in fund balances 828,663 177,237 71,736 (9,986,704) 3,482,010 (5,427,058)
FUND BALANCES, beginning of year 12,496,962 19,304,875 1,867,190 41,443,356 6,799,400 81,911,783
FUND BALANCES, end of year 13,325,625$ 19,482,112$ 1,938,926$ 31,456,652$ 10,281,410$ 76,484,725$
Page 31 of 42
City of Georgetown, Texas
Georgetown Transportation Enhancement Corporation (GTEC)
Schedule of Revenues and Expenditures (Budget Basis) –
Budget and Actual (Non-GAAP) – Reconciled to GAAP Basis
Fiscal Year Ended September 30, 2017
118
Original
Budget
Final
Budget
Actual
Budgetary Basis
Variance to
Budget
REVENUES
Sales tax 5,875,000$ 5,875,000$ 6,275,734$ 400,734$
Grants 3,355,356 3,355,356 2,553,529 (801,827)
Investment earnings 50,000 50,000 164,952 114,952
Other - - 7,539 7,539
Total revenues 9,280,356 9,280,356 9,001,754 (278,602)
EXPENDITURES
Operations 330,895 330,895 329,601 1,294
Principal, interest and fiscal charges 839,150 839,150 961,210 (122,060)
Capital outlay 18,155,731 18,155,731 5,017,584 13,138,147
Total expenditures 19,325,776 19,325,776 6,308,395 13,017,381
EXCESS (DEFICIENCY) OF
REVENUES OVER EXPENDITURES (10,045,420) (10,045,420) 2,693,359 7,352,061
OTHER FINANCING SOURCES (USES)
Issuance of bonds 6,000,000 6,000,000 5,750,000 (250,000)
Premium on issuance of bonds - - 369,010 369,010
Transfers in 553,201 553,201 521,611 (31,590)
Transfers out (2,575,604) (2,575,604) (2,577,502) (1,898)
Total other financing sources (uses) 3,977,597 3,977,597 4,063,119 85,522
EXCESS (DEFICIENCY) OF REVENUES OVER
EXPENDITURES AND OTHER FINANCING
SOURCES (USES) - BUDGETARY BASIS (6,067,823) (6,067,823) 6,756,478 12,824,301
FUND BALANCE, beginning of period 11,022,875 11,022,875 11,017,018 (5,857)
FUND BALANCE - BUDGETARY BASIS,
end of period 4,955,052$ 4,955,052$ 17,773,496 12,818,444$
ADJUSTMENTS TO GAAP
Reverse bond interest 2,025
Net changes in unrealized gains/(losses) on investments (3,530)
GAAP adjustment (433,217)
Reduce restricted fund balance 540,000
Reserve for encumbrances 1,240,430
Reverse voided purchase orders 356,286
Reverse prior year adjustments 6,622
FUND BALANCE - GAAP BASIS, end of period 19,482,112$
Page 32 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Nominations and electio n o f P res id ent of the GT EC Board cons is tent with S ec tio n 3.02 of the GTEC
Bylaws . – David Morgan – General Manager - GT EC
ITEM SUMMARY:
Per the Bylaws o f the Geo rgeto wn Trans portation Enhancement Co rp oratio n Board – “Sec tion 3.02 –
Officers. T he offic ers o f the c o rp o ratio n s hall be a pres ident, vic e p res id ent and s ec retary. T he board, at
each annual meeting, shall elec t these o fficers. The board may appoint s uc h o ther offic ers as it d eems
nec es s ary, who s hall have the authority, and s hall perform s uc h d uties as from time to time may be
p res cribed by the b o ard .”
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
David Morgan - General Manager, GTEC Board
Page 33 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Nominations and electio n o f Vic e-President of the GTEC Bo ard c o nsistent with Sec tion 3.02 o f the GTEC
Bylaws .--David Morgan-General Manager, GTEC Bo ard
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
David Morgan - General Manager, GTEC Board
Page 34 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Nominations and electio n o f S ecretary o f the GTEC Bo ard c o nsistent with Sec tion 3.02 o f the GTEC
Bylaws .--David Morgan-General Manager, GTEC Bo ard
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
David Morgan - General Manager, GTEC Board
Page 35 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Review and pos s ible actio n related to the Day and Time of GTEC Board Meetings . – David Mo rgan -
General Manager, GT EC Board
ITEM SUMMARY:
Per the GTEC Bylaws Section 2.03 Time & Date of Regular Meeting. T he b o ard shall meet on a
regular basis, at a s pec ified time, d ay and loc ation as ap p ro ved annually by the board. All meetings shall
b e c alled and held in acc o rd anc e with the Texas Op en Meetings Act, Chapter 551, Go vernment Co d e, as
amended. The pres ident o f the b o ard may c anc el the meeting if there is no bus ines s to b e c o nducted .
Currently, the GTEC Board meets on the third Wednesday of each month at 3:30 PM.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
David Morgan - General Manager, GTEC Board
ATTACHMENTS:
Description Type
GTEC Mtg. dates 18-19 Backup Material
Page 36 of 42
GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION (GTEC)
Meeting Schedule
March 2018 – February 2019
All Regular Meetings will be held on the third WEDNESDAY of every month
at 3:30 p.m.
The meeting location is the Georgetown Municipal Complex, at 300-1 Industrial Avenue
Please contact Laura Wilkins at 512-930-2010 if you have questions regarding meeting
dates or times.
MARCH 21, 2018
APRIL 18, 2018
MAY 16, 2018
JUNE 20, 2018
JULY 18, 2018
AUGUST 15, 2018
SEPTEMBER 19, 2018
OCTOBER 17, 2018
NOVEMBER 21, 2018
DECEMBER 19, 2018
JANUARY 16, 2019
FEBRUARY 20, 2019
Page 37 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Cons id eration and p o s s ib le approval of the minutes fro m the February 21, 2018 GT EC Board Meeting. --
David Morgan - General Manager, GTEC Board
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
David Morgan - General Manager, GTEC Board
ATTACHMENTS:
Description Type
GTEC Minutes from 2-21-18 Backup Material
Page 38 of 42
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 21, 2018
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, February 21, 2018
Board Members Present: Jay Warren – President, John Hesser – Vice President,– Secretary,
Al Hajka, Colin McGahey, Rachael Jonrowe, Joe Pondrom
Board Members Absent: Leo Wood,
Staff Present: David Morgan, Jim Briggs, Mike Babin, Wes Wright, Octavio Garza, Laurie
Brewer, Laura Wilkins, Paul Diaz, Erin Miller, Leigh Wallace, Michaela Dollar, Ed Polasek
Others Present: Steven Widacki – M&S Engineering
Minutes
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order: Meeting called to order at 3:32 pm by Warren.
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors Steve Widacki of M& S Engineering
C Industry/CAMPO/TXDOT Updates: –State Highway 29 - building of the IH 35 overpass.
Will start design work later this year. Have agreed to allow us to participate in the
scoping of this project.- Question from Pondrom - anything from TxDOT on Leander
Road? Answered by Polasek - no schematic yet - waiting on final design elements.
D Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for January, 2018. Leigh Wallace, Finance Director, COG, Manager,
GTEC. . Report presented by Leigh Wallace. Question by Hesser – Is sales tax down
across the board or individual sectors? Answered by Diaz – will check but we are doing
well compared to other areas in the state
Page 39 of 42
E February, 2018 GTEC Updates - Wesley Wright, P.E.., Systems Engineering
Director/Michael Hallmark, CIP Manager.
.
Airport Road – Design is done. Doing a few tweaks – instead of Lakeway to Halmar
Cove – we will go from Lakeway to Aviation Drive – this will prevent acquisition of one
piece of property and avoid a condemnation. Project can come forward for consideration
probably in May or June. Start construction this summer.
FM 1460 – moving along – done with right-of-way and engineering
NW Blvd. – moving well. Will hire a firm to secure right-of-way – 10 parcels for the NW
Blvd Bridge – these acquisitions will go to GTAB since this is funded through the Road
Bond. GTEC Funded the design so will keep you updated on the project even though
the items will not flow through this board.
Rabbit Hill – slow - design is done – a few utility conflicts to work through still.
Rivery TIA Discussed in Item G
Rivery Blvd Extension – moving forward all of the right-of-way not yet acquired. Two
parcels will go to condemnation. Taking to Council on the 13th a bid to demolish 10
structures – 9 homes and 1 business – these need to come down so that we can prep of
the right-of-way. Project Bid for construction will go to GTAB.
F Consideration and possible action to approve minutes from the regular GTEC
Board meeting held November 15, 2017. – David Morgan, City Manager, COG;
General Manager – GTEC MOTION by Jonrowe, second by McGahey to approve the
minutes as presented. APPROVED 6-0 (Wood - Absent)
G Consideration and possible recommendation to award a contract to Aaron
Concrete Contractors, LP of Austin, Texas, for the construction of the Rivery
Blvd. improvements project in the amount of $578,384.40 – Wesley Wright,
P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Item presented
by Wright. MOTION by Pondrom, second by Hesser to award a contract to Aaron
Concrete Contractors, LP of Austin, Texas, for the construction of the Rivery Blvd.
Improvements project in the amount of $578,384.40. APPROVED 6-0 (Wood - Absent)
ADJOURNMENT
MOTION by Pondrom second by Hesser to adjourn the meeting.
APPROVED 6-0 (Wood – Absent)
Meeting adjourned at 3:49 pm.
Adjournment
Approved: Attest:
_______________________ ________________________
Jay Warren- President Joe Pondrom– Secretary
_________________________
Laura Wilkins – Board Liaison
Page 40 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
Ac tion from Exec utive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liason
Page 41 of 42
City of Georgetown, Texas
Transportation Enhancement Corp
March 21, 2018
SUBJECT:
EXECUTIVE SESSION
Section 551.072 - Del i berati on Regarding Real Property
Dis cus s io n regard ing the p o s s ib le purchas e o f approximately 10.8 acre trac t on S o uth East Inner Loop,
west of FM 1460. – Travis Baird – Real Es tate Services Coordinator
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Travis Baird – Real Es tate Services Coordinato r
Page 42 of 42