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HomeMy WebLinkAboutAgenda_GTEC_04.15.2015Notice of Meeting for the Georgetown Transportation Enhancement Corp and the Governing Body of the City of Georgetown April 15, 2015 at 3:30 PM at 300-1 Industrial Ave., Georgetown, TX 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B Introduction of Visitors C Industry/CAMPO/TXDOT Updates D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director. E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for March 2015. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC. F Distribute the bond election memo from Carol Polumbo to GTAB. - Bridget Chapman, City Attorney Legislative Regular Agenda G Consideration and possible action to approve minutes from the regular GTEC Board meeting held March 18, 2015. Jim Briggs, General Manager - GTEC H Consideration and possible action to approve Task Order CPY-15-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services related to the final engineering design for construction plans, specifications and estimate for the Mays Street Extension from Teravista Parkway to Westinghouse Road in the amount of $464,330.00. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director. I Consideration and possible action to approve the Third Amendment to Task Order BGE-11-001 with Brown & Gay Engineers, Inc., of Austin, Texas, (dated October 25, 2011) related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University Boulevard) in the amount of $350,500.00. – Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director. J Consideration and possible action to authorize payment to Williamson County for reimbursement of previously allocated funds for Williams Drive improvements in the amount of $915,891. - Micki Rundell, CFO K Consideration and possible action on the development agreement with 500 South Austin Avenue LLP. - Laurie Brewer, Assistant City Manager, Andreina Davila, Project Coordinator, and Bridget Chapman, City Attorney L EXECUTIVE SESSION In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Section 551.071 – Consultation with Attorney Discussion on the development agreement with 500 South Austin Avenue, LLP. – Laurie Brewer, Assistant City Manager and Bridget chapman, City Attorney Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Call to Order The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Introduction of Visitors ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Industry/CAMPO/TXDOT Updates ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: GTEC Projects FM 1460 ROW & Utility Relocations – Project No. 5RB Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY Northwest Blvd Overpass – Project No. 5QX Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM Snead Drive – Project 5QZ Southwest Bypass – Project No. 5QC Wolf Ranch Pkwy Extension – Project No. 5QW GTEC Project Update & Status Report GTAB Projects Austin Avenue Bridge Evaluation and Repairs FM 971 Realignment at Austin Avenue FM 1460 Improvements Project OTP Update Sidewalk Master Plan Southwest Bypass Project (TIP #14C) Transit Study as Requested by City Council Transportation Services Operations – CIP Maintenance FINANCIAL IMPACT: None SUBMITTED BY: Bill Dryden, P.E., Transportation Engineer ATTACHMENTS: Description Type April Project Progress Reports Exhibit GTEC Project Status Report Exhibit GTAB - April Project Progress Reports Exhibit FM 1460  (Quail Valley Drive to University Drive)  Project No. 5RB     TIP No. EEa, EEb & EEc  Rights‐of‐Way Acquisition and Utility Relocation  April 2015  Unchanged  Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive  to University Drive).  Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.  Project Managers Ed Polasek, AICP and Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.    Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way    As of October 16th, the City has obtained  Possession and Use Agreements or have  closings completed or planned for all the  remaining FM 1460 parcels.  Section:  North South  Acquired:  34 8  Pending:  0 ‐  Condemnation:  2 ‐  Total:  36 8  Utility Relocations Ongoing   Construction Bid opened August 2014  Construction scheduled to commence Spring 2015.  Other Issues AFA amendment pending reallocating authorized funding for [City] relocation  work.  Two known change orders pending – first is due to items from ROW negotiations;  second is due to proposed intersection redesign.   Mays Street Extension  (Teravista Parkway in Round Rock to Westinghouse Road)  Project No. 5RI     TIP No. None  April 2015  Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection with  Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse Road and  Rabbit Hill Road will also be included in the schematic for additional turning lanes  to/from Westinghouse Road. Preliminary layouts for future signals and roadway  illumination will also be included.  The project length along the anticipated alignment is  approximately 1.0 miles.  Purpose To complete the schematic design, define rights‐of‐way requirements and complete 30%  design.  Project Managers Bill Dryden, P.E.  Engineer CP&Y, Inc.    Element Status / Issues  Design Engineering has submitted the proposed alignment and is working on the 30%  PS&E.  Environmental/  Archeological  TBD  Rights of Way Will match City of Round Rock standard of 100 ft. within RR’s City Limits; City of  Georgetown standard of 112 ft. within our City Limits.  Utility Relocations TBD  Construction TBD  Other Issues None.    NB Frontage Road  (SS 158 to Lakeway Drive)  Project No. 5QX      TIP No. QQ  April 2015  Unchanged  Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to  Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to  Lakeway Drive.  Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB  alternate, interim route to FM 971 and Georgetown High School. This project is the only  remaining portion of IH 35 in Central Texas without a frontage road existing, under  construction or being designed.  Project Manager Bill Dryden  Engineer Klotz Associates       Element Status / Issues  Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and  District Environmental Division.  Environmental/  Archeology  TBD  Rights of Way None identified  Utility Relocations TBD  Construction TBD  Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.    Rivery Boulevard Extension  (Williams Drive to Northwest Boulevard @ Fontana Drive)  Project No. 5RM     TIP No. None   April 2015  Project Description Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental  issues and complete construction plans specifications and estimate (PS&E) for the  extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at  Fontana Drive in anticipation of future funding availability.  Purpose To provide a route between Williams Drive and Northwest Boulevard serving the  Gateway area, providing an alternate route from Williams Drive to the future  Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in  the Gateway area and the proposed Conference Center near Rivery Boulevard and  Wolf Ranch Parkway.  Project Manager Bill Dryden, P.E.  Engineer Kasberg Patrick and Associates    Element Status / Issues  Design Design surveying complete.  Surveyor working on ROW map and individual parcel documents.  Environmental/  Archeology  TBD  Rights of Way Surveyor working on ROW map and individual parcel documents.  Utility Relocations TBD  Construction TBD  Other Issues TBD    Snead Drive Project  (SE Inner Loop to Airborn Circle)  Project No. 5QZ      TIP No. None  April 2015  Project Description   Develop Construction Plans Specifications and Estimate (PS&E) for the widening  of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,  including appurtenant waste water improvements.  Purpose This project has been identified as GTEC eligible project and will provide  necessary infrastructure for ongoing economic development in the area.   Project Manager Bill Dryden, P.E.  Engineer Steger Bizzell      Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way Agreement has been reached for the property needed to install a water quality  pond; paperwork pending.  Utility Relocations Utility relocations either complete or are part of the construction contract.  Construction Currently being bid; bid opening April 27th  Construction contract will be on the GTEC Agenda in May  Other Issues None     Southwest Bypass Project  (SH 29 to RM 2243)  Project No. 5QC     TIP No. 14b  April 2015  Unchanged    Project Description   Develop a Design Schematic for the Southwest Bypass from Leander Road (RM  2243) to SH 29 and Construction Plans Specifications and Estimate (PS&E) for the  construction of approximately 1.3 miles of 2‐lane interim roadway with bridges  from Leander Road to its intersection with Wolf Ranch Parkway Extension (TIP  Project No. 14A.  Purpose This project is identified as needed in the OTP and GTEC TIP.  This project, in  coordination with Wolf Ranch Parkway Extension, will provide access from  Leander Road to DB Wood Road south of SH 29, allowing alternate access from  southwest to west areas of the City, relieving the increasing traffic demand along  the IH 35 corridor.   Project Manager Bill Dryden, P.E.  Engineer HDR Engineering, Inc.      Element Status / Issues  Design PS&E complete, less construction documents and environmental permitting.  Environmental/  Archeological  Draft Report detailing the environmental, geotechnical and historical issues has  been completed and submitted to the Williamson County Conservation  Foundation for determination of issues to be mitigated.  Rights of Way Weir Trust  property – Condemnation pending;  Guy/Knight property – Acquisition complete;  Wolf  property – Acquisition complete.  Utility Relocations None identified at this time.  Construction TBD  Other Issues Several re‐design items pending due to ROW negotiations and changes to  adjacent development.    Wolf Ranch Parkway Extension  Project  (SW Bypass to DB Wood Road)  Project No. 5QV     TIP No. 14a  April 2015  Unchanged  Project Description   Design Schematic and Plans Specifications & Estimate for the construction of a  roadway from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of  SH 29.  The project is planned as a major arterial.  Purpose This project is identified as needed in the OTP and the TIP.  This project, in  coordination with Southwest Bypass (#14B), will provide access from Leander  Road to DB Wood Road south of SH 29, allowing alternate access from southwest  to west areas of the City, relieving the increasing traffic demand along the IH‐35  corridor.  Project Manager Bill Dryden, P.E.  Engineer HDR, Engineering, Inc.       Element Status / Issues  Design Design 90% complete; final 10% (construction contract documents and WCCF  environmental permitting fees required at time of actual construction.)  Environmental/  Archeological  Final report concerning the environmental, geotechnical and historical issues has  been submitted for review.  Rights of Way Complete.   Utility Relocations None identified at this time.  Construction Pending 2015 bond funding  Other Issues Fencing has been deleted from project.  Staff is completing a task order  amendment to pay for that work performed by Engineer prior to it being deleted  from project.    Current Capital Improvement Projects TIP No. Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Projected Current Year Cost Current Year Available Lakeway Drive Overpass #10 5QL Project Complete. Complete 2,500,000 2,500,000 0 0 0 Wolf Ranch Parkway Extension (SW Bypass to DB Wood Road) #14A 5QW Design – 90% complete; final 10% (construction contract documents and WCCF environmental permitting fees required at time of actual construction.) Construction – Pending 2105 Bond funding Other Issues – Fencing has been deleted from project. Staff is completing a task order amendment to pay for that work performed by Engineer prior to it being deleted from project. ROW has been acquired. On Schedule Unchanged 1,330,000 1,111,233 218,767 283,350 0 283,350 Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less construction contract documents and environmental permitting required at time of actual construction. Weir Trust property - Condemnation pending. Guy/Knight property – Acquisition complete. Wolf property – Acquisition complete. Other Issues – Several re-design items pending due to ROW negotiations and changes to adjacent development; final task order amendment will be brought forth to finish the On Schedule Unchanged 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320 Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary Engineering Report and has begun final PS&E design efforts. Engineer is developing ROW strip map and In-process Unchanged 1,136,178 1,099,076 37,102 571,178 479,588 91,590 NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel at both the local Area Office and District Environmental Division. In-process Unchanged 613,822 613,822 0 382,822 382,822 0 ROW - 1460 #EEa #EEb #EEc 5RB Construction scheduled to begin in Spring 2015. Utility relocations - ongoing. As of October 16th, the City has obtained Possession and Use Agreements or have closings completed or planned for all the remaining FM 1460 parcels. On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643 Rivery Boulevard 5RM Survey has begun; Engineer expects to have documents available to begin appraisals this month. On Schedule Snead Drive 5QZ PS&E is complete; Agreement has been reached for the property need to install a water quality pond; paperwork pending. On Schedule Unchanged 825,100 87,000 738,100 825,100 87,000 738,100 Mays Street Extension 5RI Engineering has submitted the proposed alignment and is working on the 30%PS&E. On Schedule Unchanged 196,000 196,000 0 196,000 196,000 0 IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000 Current Economic Development Projects Project Type Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Budget Current Year Cost Current Year Available Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500 16,062,596 3,467,093 12,595,503 Project to Date Current Year Budget (13/14) GTEC PROJECT UPDATE AND STATUS REPORT April 2015 Project to Date Current Year Budget (13/14) L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-03.xlsx Page 1 of 1 3/30/2015 Austin Avenue – Bridge Evaluations  (North and South San Gabriel Rivers)  Project No. TBD     TIP Project No. N/A  April 2015  Unchanged  Project Description Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue  bridges over the North and South San Gabriel Rivers.  The process will involve several  phases – I) determination of testing needed, II) structural testing, analyses and  evaluation of test data to determine/recommend corrective measures and a project  budget, III) develop construction plans, specifications and contract documents,  estimates of probable construction costs and, last, IV) construction administration.  Purpose To extend the structural life of the two bridge and provide long‐term vehicular  capacity and pedestrian safety along Austin Avenue.  Project Manager Bill Dryden, P.E.  Engineer Aguirre & Fields, LP    Element Status / Issues  Design Staff met with Engineer and discussed potential courses of action.  There are four basic  paths to consider:  Do Nothing.  Short Term Temporary Fix.  Medium Term Fix.  Replace  Structure.  Engineer has developed 2 potential conceptual alignments for the proposed  reconstruction of the bridge.  Surveying  TBD  Environmental TBD during Phase II  Rights of Way Prop. ROW from 3rd Street to N. of 2nd; Exist. ROW from N. of 2nd to Morrow Street.  Utility Reloc’ns TBD (future)  Construction TBD  Other Issues Candidate project for May 2015 Bond Program election;  Project submitted for CAMPO funding;  Project eligible for TxDOT Off‐System Bridge Replacement Program.   CDBG Sidewalk Improvements Project  Madella Hillard Center to MLK Blvd.  Project No. None    TIP No. None  April 2015  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for  sidewalk improvements around the Madella Hilliard Center and continuing along  the north side of 8th street to MLK Boulevard.  Purpose To provide ADA/TDLR compliant sidewalks in the area.  Project Managers Bill Dryden, P.E.  Engineer Steger Bizzell    Element Status / Issues  Design Complete. Environmental/  Archeological  Complete.  Rights of Way N/A  Utility Relocations N/A  Construction Ongoing; approximately 95% complete.  Contractor is addressing items  from the walk‐through and performing final clean‐up and revegetation.  Other Issues None.    FM 971 at Austin Avenue  Realignment Intersection Improvements  Project No. 1BZ     TIP No. QQ1  April 2015  Unchanged  Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening  and realignment of FM 971 at Austin Avenue, eastward to Gann Street.  Purpose To provide a new alignment consistent with the alignment of the proposed Northwest  Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to  Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to  SH 130.  Project Managers Bill Dryden, P.E.  Engineer Klotz Associates, Inc.    Element Status / Issues  Design Preliminary Engineering complete;   Engineer working on 60% design submittal  Environmental/  Archeological  10/2015  Rights of Way Complete  Utility Relocations TBD  Construction 10/2016  Other Issues Working with TxDOT to develop an Advance Funding Agreement for plans review  and construction administration.    FM 1460  Quail Valley Drive to University Drive  Project No. 5RB     TIP No. EEa, EEb & EEc  April 2015  Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and  reconstruction of FM 1460.  Project will include review and update to existing Schematic,  Right‐of‐Way Map and Environmental Document and completion of the PS&E for the  remaining existing roadway.  Purpose To keep the currently approved environmental documents active; purchase ROW, effect  utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later  than August 2013, pending available construction funding.  Project Managers Ed Polasek, AICP and Bill Dryden, P.E.  Engineer Brown and Gay Engineers, Inc.      Element Status / Issues  Design Complete  Environmental/  Archeological  Complete  Rights of Way As of October 16th, the City has obtained Possession and  Use Agreements or have closings planned for all the  remaining FM 1460 parcels.  Acquired: 34  Pending: 0  Condemnation: 2  Total: 36  Utility Relocations Ongoing.  Construction Bid opened August 2014  Construction scheduled to commence Spring 2015.  Other Issues Two task order amendments pending and the respective change orders for  contractor.    Sidewalk Master Plan and Public Facility Access Audit  April 2015  Purpose The purpose of the City of Georgetown Sidewalk Study and Public Facility Access  Audit is to inventory existing public infrastructure within the City of Georgetown City  Limits, identify design and compliance deficiencies, evaluate future program  requirements, and develop a long term implementation plan.   Project  Manager  Nat Waggoner, PMP®  Engineer HDR, Inc.  Task Status / Issues  Initiation ‐ Completed  Planning ‐ Completed   Execution ‐ See below   Task Name Start End   ADA Reporting Criteria for Sidewalk Analysis May‐14 Jun‐14  Comprehensive Review of Existing Studies, Plans, and  Reports  May‐14 Jun‐14  Self‐Assessment Survey of Downtown District May‐14 Jul‐14  Data Collection and Field Inventory Jun‐14 Aug‐14  City Facilities Survey Jul‐14 Sep‐14  Sidewalk Implementation Plan and Project Prioritization May‐14 Oct‐14  Parks and Amenities Survey  Nov‐14 Feb‐14  Government and Public Stakeholder Meetings May‐14 Jan‐15  Public Meetings and Hearings Periodic  thru  Mar‐15  ADA Transition Plan Update to Council Targeting May‐15 Ongoing Project Close Out Activities Targeting Apr‐15 Ongoing     10 Yr. Recommended Implementation Strategy Funding Needed  Priority 1 Projects       $10.2 M  Operations and Maintenance      $5 M   Replacement and Retirement (Recommended in 2025)    $8 M  Outside Funding Pursuits  Staff is working to submit SWMP identified projects to meet the CAMPO calls for the Transportation  Alternatives Program (TAP) and Highway Safety Improvement Program administered by the Federal  Highway Administration (FHWA). Applications are submitted in late June of this year.  Staff met with TxDOT 3/30 to discuss sidewalk projects, program calls and their support.   Issues  Implementation of Priority 1 projects and budget requests for operations and maintenance will  involve boards and commissions, including GTAB.     Guidance Needed    At the 1st Reading on February 24th, Councilmember Hesser asked staff to further investigate  ownership and maintenance policies for sidewalks. Staff is coordinating with the Planning  Department for possible inclusion in the UDC amendment process and is looking for guidance from  GTAB as to inclusion in as a regular agenda item. Southwest Bypass Project   (RM 2243 to IH 35)  Project No. 1CA     Project No. 14c  April 2015  Unchanged  Project Description   Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH  35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)  for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road  (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35.  The portion  from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from  the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.  Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM  2243) to IH 35 Southbound Frontage Road.  Project Manager Williamson County  City Contact: Ed Polasek, AICP and Bill Dryden, P.E.  Engineer HDR, Inc.      Element Status / Issues  Design Engineer is in preliminary engineering and schematic design phase of the facility.  Alignment has been presented to staff and management.  Surveying  City stall met with the Surveyor to resolve a conflict in the proposed ROW to be  acquired from Texas Crushed Stone.  Environmental/  Archeological  TBD by preliminary engineering phase.  Rights of Way Conceptually established by the Industrial Agreement; will be refined through the  schematic design phase.  Negotiations ongoing for the remainder of the ROW  Utility Relocations TBD (future)  Construction This project included in the Williamson County 2013 Bond Program to construct 2  lanes of the ultimate roadway.  Other Issues None    Transit Study  as Requested by City Council   Project No. None     Project No. None  April 2015  Unchanged  Project  Description    Council Motion:  Discussion and possible direction to the City of Georgetownʹs Transportation  Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council  no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and  Regional Transportation Organizations including the benefits, conditions, and justification which  would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant  State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve  Fought, Councilmember, District 4  Amended Motion:  1. The City Manager to determine what time and effort staff have available to conduct this type  of study over the next year.  If it is not in the Transportation Division, Planning Department,  Finance Department and/or City Manager’s Office work program, as outlined in the current  draft budget, can it be adequately staffed to complete this level of work over the next year?  2. Is the challenge to research Federal, State and Regional transportation organizations or is it  transit programs?  This direction to staff is assuming it is transit programs.  3. Narrow the specific analysis to programs that are actually authorized to receive Federal  formula and discretionary funding programs found within the current Federal Transit  Administration.  However, that would narrow the field down to three agencies or programs.   Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of  Transportation.  CARTS is only a contractor to Capital Metro and provides certain 5310  transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.   CAMPO, Project Connect, Project Connect North and My35 are simply planning programs  that include staff from Capital Metro, Lone Star Rail District, and TxDOT and  representatives from local governments.  4. The analysis should be based on how those planning programs will lead to funding through  the project delivery agencies.  (Fought amended to include financial risk and benefits to the City)  5. The Council should provide the Board and staff specifics on what type of economic analysis  data will lead to an ultimate decision by the City Council.  6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a  Transit Oriented Development would look like.’  Years ago, when the City was looking at  transportation options and creating a TOD ordinance, there was a field trip to perform some  on the ground research.  Members of the City Council, Planning and Zoning, and staff  (GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.   We should have at least one field trip during this study.  Since it has been about 8 years or  so since that first and only field trip, it should be extremely informative to do it again and  see what a TOD looks like today and how the project has performed over the years.  Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)    Project  Manager  Ed Polasek, AICP  Engineer TBD  Project Status Workplan Under Development    Transportation Services Operations  CIP Maintenance  April 2015  Project Description 2014‐2015 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,  Fog seal applications and Engineering design of future rehabilitation projects.  Purpose To provide protection and maintain an overall pavement condition index of  85%.  Project Manager Mark Miller  Engineer/Engineers KPA, Steger Bizzell, Halff Assoc.  Task Status / Issues  2nd Street  Engineering  (KPA) 2nd St. to College St. plans are complete. Advertising, bidding and  construction will coincide with Parks and Recreation VFW Field  reconstruction project in approximately June / July minimizing disruption to  baseball season and to residents.    9th Street  (Main to Rock)  (KPA) (Patin Construction)  Austin to Rock portion 98% completed.  Electric  conduit is in place.  Patin Construction is currently working on the area from  Austin Ave. to Main and will work until the 22nd of April at which time we  have asked for them to de‐mob from the site and make the area passable and  usable, if they are not complete, for the Poppy fest. If additional work remains  they will return after the weekend of 4‐25.  The work remaining in the project is projected to be complete in May. With the  stop work request that was issued the contractor the contract time will run  through mid‐June.  Chip Seal  2015 proposed to be bid April 1st and brought to April 10th GTAB with  construction complete by August 30th.  Fog Seal 2015 Fog sealing will be completed in‐house.  In‐house engineering is being  provided for specified streets.  Engineering under way and fog sealing will be  completed prior to mid‐June or as temperature allow.  Temperatures much  above 80 degrees slows dry time.  HIPR/overlay 2015 proposed HIPR Overlays Proposed to be bid on April 1st and brought to  April 10th GTAB with construction complete by October 1st.  Pavement  Evaluation  KPA Engineering: pavement evaluation/scoring and update of 5 year  (Complete)     City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for March 2015. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. Financial reports Sales Tax revenues Any other relevant financial information Sales tax is received two months in arrears; therefore the revenues reflect only the amount received, not actually earned, as of the report date. A report on payments made to vendors for the month of March is also included. FINANCIAL IMPACT: See attachments SUBMITTED BY: Micki Rundell (jk) ATTACHMENTS: Description Type March Financials Executive Summary Prepared by: LKemp 4/8/2015 Georgetown Transportation Enhancement Corporation As of March 31, 2015 Statement of Operations A B C D E 2014/2015 3/31/2014 Budget $ YTD Actuals $% Beginning Fund Balance 12,390,398 13,347,960 (957,562) 12,339,757 1,008,203 8% Operating Revenues: Sales Tax Revenue 5,491,500 [A]1,747,673 (3,743,827) 1,695,727 51,945 3% Interest 12,500 23,580 11,080 6,410 17,170 268% Reimbursement due from TXDOT 1,350,000 [B]441,898 (908,102) 2,069,980 (1,628,083) -79% PID Assessments (Wolf Ranch Agreement)500,000 [C]- (500,000) - - 0% Debt Proceeds [D]17,500,000 - (17,500,000) - - 0% Total Operating Revenues 24,854,000 2,213,150 (22,640,850) 3,772,118 (1,558,968) -41% Operating Expenses: Administrative Expense & Supplies (405,101) (137,134) (267,967) (110,714) (26,420) 24% Total Operating Expenses (405,101) (137,134) (267,967) (110,714) (26,420) 24% Total - Net Operating Revenues (Expenses)24,448,899 2,076,016 (22,908,817) 3,661,404 (1,585,388) -43% Non-Operating Revenues (Expenses): Debt Service (2,600,131) (959,459) (1,640,672) (1,009,261) 49,802 -5% ROW-1460 (1,500,000) [B](520,952) (979,048) FM 1460 Widening (450,000) - (450,000) SH 29 to RM2243 (SW Bypass)(3,704,107) (1,263,704) (2,440,403) SW Bypass - 2243 to IH35 (1,500,000) - (1,500,000) Arterial SE 1: Inner Loop - (58,565) 58,565 Fontana Drive to Austin Avenue (91,590) - (91,590) Wolf Ranch Pkwy Extension (283,350) - (283,350) Snead Drive (739,000) (19,329) (719,671) Rivery Road (Convention Center Prj.)(721,000) - (721,000) IH35/Hwy29 Intersection Improvements (650,000) - (650,000) Rivery Extension (Williamson Dr. to NW Blvd)(1,500,000) (706,110) (793,890) Pecan Center Drive [D](6,850,000) - (6,850,000) Mays Street (Rabbit Hill Road)(S. Georgetown TIRZ)[D](10,650,000) - (10,650,000) Transportation Improvement Program (28,639,047) (2,568,659) (8,570,388) To Be Determined (1,372,875) - (1,372,875) Economic Development Projects (1,372,875) - (1,372,875) Total Non-Operating Revenues (Expenses)(3,528,118) (11,583,935) Ending Fund Balance 4,227,244 Reservations Contingency = 90 days sales tax receipts 1,501,000 TXDOT Refund for Williams Dr. payment 915,891 Total Reserved Fund Balance 2,416,891 Unreserved Fund Balance 1,810,353 NOTES: [A]Sales tax posts two months after collections. [B]TXDOT reimburses 90% of allowable charges on FM 1460. [C]Assessment revenues are transferred at fiscal year end. [D]Budget amendment approved by City Council January 2015. Bonds to be issued at a later date (2016) and project construction will be in 2016-17. (32,612,053) 3/31/2015 YTD Actuals Variance Year to Date Variance Budget Prepared by: LKemp 4/8/2015 Georgetown Transportation Enhancement Corporation As of March 31, 2015 Balance Sheet Highlights Balance Sheet Highlights: Current Assets (cash) Cash - general/debt service 6,989,905 Investments - Certificates of Deposits & Money Market Accounts 5,014,640 TXDOT Receivables 1,091,922 Current Assets and CASH ON HAND Total:13,096,466 TXDOT Receivables Aging [A] Not Requested 334,312 0 - 60 days - 61- 120 days - 121 or more days 757,609 Total TXDOT Receivables 1,091,922 Bond Debt Outstanding 2007 Sales Tax Bonds 8,470,000 (Proceeds funded SE1) ACTUAL FUNDS AVAILABLE FOR PROJECTS Budgeted Ending Fund Balance 4,227,244 Less: Reserved - TXDOT Refund for Williams Dr. payment [B](915,891) Reserved - Contingency = 90 days of sales tax receipts (1,501,000) Unreserved Fund Balance 1,810,353 Add: Economic Development Projects to be determined 1,372,875 Appropriated per policy Preliminary Projected Excess Beginning Fund Balance [C]957,562 TOTAL AVAILABLE FUNDS FOR NEW OR FUTURE PROJECTS 4,140,790 NOTES: [A]TXDOT reimbursement payments are behind due to staffing shortages at TXDOT. Reimbursement requests have been appropriately submitted and full payment is expected. [B]To fund settlement with Williamson Co. [C]Represents excess revenues earned and projects not expended. Prepared by: LKemp 4/8/2015 L:\Division\finance\Share2\AGENDA\GTEC\2015\Finreports\201503-March Georgetown Transportation Enhancement Corporation March 31, 2015 Variance % Var. MONTH [a]2010-11 2011-12 2012-13 2013-14 2014-15 To FY 14 To FY 14 October 264,484 281,056 345,296 367,451 392,374 24,923 6.78% November 309,844 297,888 328,333 398,208 411,566 13,358 3.35% December 467,122 447,872 470,330 538,728 575,095 36,367 6.75% January 271,870 292,708 330,857 357,430 350,778 (6,652)-1.86% February 231,618 291,782 311,562 347,604 356,428 8,824 2.54% March 432,060 423,287 462,254 457,421 April 288,399 325,447 337,678 424,007 May 293,230 323,676 377,648 450,289 June 404,048 398,654 456,529 493,224 July 279,124 359,877 371,061 409,739 August 300,806 343,168 370,942 392,059 September 359,326 353,337 500,787 477,892 Total $3,901,931 $4,138,751 $4,663,277 $5,114,052 $2,086,241 $76,819 YTD 1,544,938 1,611,306 1,786,377 2,009,422 2,086,241 76,819 3.82%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax 3 Year Trend 2012-13 2013-14 2014-15 Check Report Summary For the Month Ending March 31, 2015 Gardere, Wynne, Sewell LP $19,031.59 Legal services related to FM 1460 $1,914.59 Legal services related to SW Bypass 1,593.00 Legal services related to SE1 15,524.00 Klotz Associates, Inc.3,742.68 TIP process and model updates 3,742.68 Chiang, Patel, & Yerby, Inc.10,058.80 Engineering work on Mays St (Rabbit Hill)10,058.80 U.S. Legal Support 1,472.57 Trial Prep - Hughes appraiser deposition 1,472.57 Lone Star Appraisals 13,743.00 Appraisal of property on SE1 13,743.00 Kasberg, Patrick & Associates LP 33,573.00 Engineering work on Rivery Blvd extension 33,573.00 $81,621.64 $81,621.64 4/06/2015 9:07 AM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 3/01/2015 THRU 3/31/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 10050 CHIANG, PATEL,& YERBY,INC I-GEOR14019.01-07 T. O. CPY 14-001 R 3/12/2015 210974 400 9-0980-90-060 MAYS STREET T. O. CPY 14-001 10,058.80 10,058.80 10990 KLOTZ ASSOCIATES, INC. I-115078 KAI 14-003 R 3/12/2015 210975 400 5-0902-51-330 SPECIAL SERVICES KAI 14-003 3,243.06 3,243.06 011240 GARDERE WYNNE SEWELL LP I-1179853 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-014 ROW - 1460 FEBRUARY INVOICES 324.50 I-1179854 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-014 ROW - 1460 FEBRUARY INVOICES 708.00 I-1179855 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-014 ROW - 1460 FEBRUARY INVOICES 236.90 I-1179856 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-014 ROW - 1460 FEBRUARY INVOICES 59.00 I-1179857 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-014 ROW - 1460 FEBRUARY INVOICES 100.21 I-1179858 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS FEBRUARY INVOICES 147.50 I-1179859 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 FEBRUARY INVOICES 10,439.00 I-1179860 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS FEBRUARY INVOICES 147.50 I-1179861 FEBRUARY INVOICES R 3/19/2015 211159 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS FEBRUARY INVOICES 619.50 12,782.11 10990 KLOTZ ASSOCIATES, INC. I-215053 KAI 14-003 R 3/19/2015 211160 400 5-0902-51-330 SPECIAL SERVICES KAI 14-003 499.62 499.62 011240 GARDERE WYNNE SEWELL LP I-1183629 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-014 ROW - 1460 MARCH INVOICES 62.14 I-1183630 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-014 ROW - 1460 MARCH INVOICES 295.00 I-1183631 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-014 ROW - 1460 MARCH INVOICES 10.34 I-1183632 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-014 ROW - 1460 MARCH INVOICES 118.50 I-1183633 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS MARCH INVOICES 501.50 I-1183634 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 MARCH INVOICES 5,085.00 I-1183635 MARCH INVOICES R 3/26/2015 211327 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS MARCH INVOICES 177.00 6,249.48 4/06/2015 9:07 AM A/P HISTORY CHECK REPORT PAGE: 6 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 3/01/2015 THRU 3/31/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 10560 LONE STAR APPRAISALS I-CR031915 LONE STAR APPRAISALS R 3/26/2015 211328 400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 LONE STAR APPRAISALS 13,743.00 13,743.00 1 U.S. LEGAL SUPPORT I-CR031915 U.S. LEGAL SUPPORT: R 3/26/2015 211329 400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 U.S. LEGAL SUPPORT: 1,472.57 1,472.57 10090 KASBERG, PATRICK & I-14-130-005 KPA 15-001 E 3/23/2015 999999 400 9-0980-90-053 WILLIAMS DRIVE GATEWAY KPA 15-001 33,573.00 33,573.00 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 7 48,048.64 0.00 48,048.64 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 33,573.00 0.00 33,573.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 5-0902-51-330 SPECIAL SERVICES 3,742.68 400 9-0980-90-014 ROW - 1460 1,914.59 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 1,593.00 400 9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 30,739.57 400 9-0980-90-053 WILLIAMS DRIVE GATEWAY 33,573.00 400 9-0980-90-060 MAYS STREET 10,058.80 *** FUND TOTAL *** 81,621.64 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 8 81,621.64 0.00 81,621.64 BANK: JPM TOTALS: 16 81,621.64 0.00 81,621.64 REPORT TOTALS: 39 2,729.22CR 0.00 81,621.64 City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Distribute the bond election memo from Carol Polumbo to GTAB. - Bridget Chapman, City Attorney ITEM SUMMARY: Staff will be available to answer any questions. No action required. FINANCIAL IMPACT: NONE SUBMITTED BY: Bridget Chapman - City Attorney ATTACHMENTS: Description Type Bond Election Memo Cover Memo Election Notice and Schedule Backup Material Ethics memo - Bond Election Backup Material ETHICS MEMORANDUM DATE: April 3, 2015 TO: Georgetown Transportation Advisory Board FROM: City Attorney Bridget Chapman RE: Permissible Conduct and Comments of Employees and Officers of Political Subdivisions Leading Up to a Bond Election We you are likely aware, the City called a bond election to be held May 9, 2015. Under Texas law, when a political subdivision, including the City, has called an election the employee, officer or any member of the governing body or representative of the City is prohibited from using any resources of the City for political advertising (i.e., in any way advocating for or against the bond propositions) pursuant to Texas Election Code 255.003. Any of these persons who make use of any of the resources of the City to engage in political advertising, including computer, copier or telephone use, is spending public funds in violation of Texas law. There is no de minimis exception to the use of resources of the City for political advertising. Brief telephone calls, one sentence emails, sending or receiving a single fax, printing a single page off a work printer or making a single copy are prohibited. Any advocacy activity should be conducted in the employee's or officer's free time and should not involve any machinery, equipment or other resources of the City. A person who violates Texas Election Code 255.003 commits a Class A misdemeanor punishable by a civil fine of up to $4,000, or, for a sworn compliance deemed frivolous, a larger amount. If the violation was intentional or knowing, criminal charges could be brought. Each of these is a personal violation against the employee or officer committing the offense and not against the City. City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Consideration and possible action to approve minutes from the regular GTEC Board meeting held March 18, 2015. Jim Briggs, General Manager - GTEC ITEM SUMMARY: Board to review the minutes from the meeting held on January 21, 2015 and revise or approve. FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type Draft Minutes Backup Material Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 18, 2015 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, March 18, 2015. Board Members Present: Bill Connor, John Hesser, Jerry Hammerlun, Tommy Gonzalez, Leo Wood, Tom Crawford, Joe Pondrom Board Members Absent: Staff Present: Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Nat Waggoner, Micki Rundell, Bridget Chapman Others Present: Matt Loeschman – Wilco Sun Minutes Regular Session (This Regular Session may, at any time, be recessed to convene and Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order –Mr. Jim Briggs called the regular GTEC meeting to order on Wednesday March 18, 2015 at 3:30 PM Moved to Item “F” The Board may, at any time, recess the Regular Session to convene in Executive Session at the President, A Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TXDOT Updates: Senate Bill 5 is a transportation finding bill that has made it through the Senate and is at the House Committee level. Senate Bill 5 is a bill that would take the majority of the vehicle sales tax and dedicate it to transportation projects. This Bill would require an election /constitutional amendment to be approved and would provide an estimated $2 billion a year towards transportation projects. The way the Bill is drafted it is to reduce debt and to be used for non-toll projects. D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for February 2015. – Micki Rundell, Chief Financial Officer, COG, Finance Manager Moved to item “K” Legislative Regular Agenda F. Consideration and possible action to appoint a Board President consistent with Section 3.02 of the GTEC Bylaws. – Jim Briggs, General Manager, GTEC Board Motion by Gonzales second by Hammerlun to keep current President – Bill Connor. Approved Unanimous 7-0 G. Consideration and possible action to appoint a Board Vice – President consistent with Section 3.02 of the GTEC Bylaws. – Jim Briggs, General Manager, GTEC Board Motion by Wood second by Gonzalez to elect Tom Crawford as Vice President. Approved Unanimous 7-0 H. Consideration and possible action to appoint a Board Secretary consistent with Section 3.02 of the GTEC Bylaws. – Jim Briggs, General Manager, GTEC Board Motion by Gonzalez second by Hammerlun to elect Joe Pondrom as Secretary. Approved Unanimous 7-0 I. Review and possible action related the Day and Time of GTEC Board Meetings. – Jim Briggs, General Manager, GTEC Board Motion Gonzales second by Crawford to keep the day and time of the GTEC Board meetings the same (third Wednesday at 3:30 PM). Approved Unanimous 7-0 J. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held January 21, 2015. – Jim Briggs, General Manager, GTEC Board Motion by Gonzalez second by Hesser to approve the minutes as presented. Approved Unanimous 7-0 Moved up to Item “B” Mr. Connor left the meeting due to a Conflict of Interest 3:57 PM K. Consideration and possible action to approve Task Order BGE-15-001 with Brown and Gay Engineers, Inc., of Austin, TX, for professional engineering services related design and preparation of plans, specifications, and estimates for the widening and reconstruction of Airport Road from Lakeway Drive to Aviation Drive, inclusive of intersection improvements at Lakeway Drive and I 35 Southbound Frontage Road improvements in the amount of $485,700.00. – Bill Dryden, P.E., Transportation Engineer, Edward G. Polasek, AICP, Transportation Services Director and Bridget Chapman, City Attorney Polasek stated that this task order is for an approved GTEC project – Pecan Center Commercial development. This will be a retail and employment center type development. The City will be responsible for the offsite transportation which will include: Intersection at Lakeway Dr. and Airport  Improvement funded by GTEC  Developer to provide ROW including for future expansion of Airport Rd. Airport Rd Improvements  Required for future Phase 2  Actual amount of ROW needed will be determined in the future IH 35 South Frontage Rd.  City agrees to coordinate with TxDOT & developer to build the excel/deceleration lanes on the frontage road directly in front of Phase 1 once Phase 1 of the project has been built or is substantially complete  Future anticipated GTEC funding (estimated $500,000)  Developer will provide ROW/easements as needed Onsite Transportation  All internal road/roadways with Phase 1 are funded by developer Motion by Gonzalez second by Pondrom to approve task order BGE 15-001 in the amount of $485,700.00. Approved Unanimous 6-0 (Connor absent) Mr. Conner returned to meeting 4:11 PM L. Consideration and possible action for approval of the 2015/2016 Transportation Improvement Program (TIP). – Edward G. Polasek, AICP, Transportation Services Director, and Nat Waggoner, PMP®, Transportation Analyst. Polasek explained to the Board the process and projects on the 2015/16 TIP List. Motion by Gonzalez second by Hammerlun to approve the 2015/16 TIP. Approved Unanimous 7-0 Adjournment Motion by Crawford second by Gonzalez to adjourn meeting. Meeting adjourned at 4:30 PM Adjournment The meeting was adjourned at 4:30 PM. Approved: Attest: _______________________ ________________________ Bill Connor - President Joe Pondrom – Secretary _________________________ Jana R. Kern – Board Liaison City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Consideration and possible action to approve Task Order CPY-15-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services related to the final engineering design for construction plans, specifications and estimate for the Mays Street Extension from Teravista Parkway to Westinghouse Road in the amount of $464,330.00. – Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: In November 2014, the GTEC Board approved a budget amendment in the amount of $10,638,371.60 authorizing a project to extend Mays Street from Teravista Parkway to Westinghouse Road. The City engaged the firm of CP&Y, Inc., of Austin, Texas, to develop the alignment, preliminary engineering plans and rights-of-way documents for the project. The attached Task Order CPY-15-001 proposes provide professional engineering services to complete final plans, specifications and estimate (PS&E) ready for construction in an amount of $464,330.00. Staff has reviewed and concurs with the Scope of Services and Man Hours (fee) required for this work. STAFF RECOMMENDATION: Staff recommends approval of Task Order CPY-15-001 with CP&Y, Inc., of Austin, Texas, for professional engineering services related to the final engineering design for construction plans, specifications and estimate for the Mays Street Extension from Teravista Parkway to Westinghouse Road in the amount of $464,330.00. FINANCIAL IMPACT: Funding for the Project is available in the amended FY 2014-2015 GTEC budget. The financial analysis worksheet is attached. SUBMITTED BY: Bill Dryden, P.E., Transportation Engineer ATTACHMENTS: Description Type Financial Analysis Worksheet Exhibit Proposed Task Order CPY-15-001 with Attachments Exhibit PROJECT No.DATE: PROJECT NAME: 5RI 4/7/2015 Division/Department: Director Approval Prepared By:Finance Approval TOTAL ANNUAL BUDGET 10,638,371.60 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting (CPY-15-001)464,330.00 464,330.00 4% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 0.00 464,330.00 464,330.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 400-9-0980-90-060 10,638,371.60 Total Budget 10,638,371.60 TOTAL PROJECT BUDGET 10,638,371.60 (includes all previous yrs.) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 196,000.00 464,330.00 660,330.00 6% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Project Costs 196,000.00 464,330.00 660,330.00 Bill Dryden, Transportation Engineer Transportation Services GTEC - Budgetary and Financial Analysis Worksheet Comments: Mays Street Extension Mays Street Extension Final PS&E TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and CP & Y, Inc. (“Engineer”) for Professional Services – Task Order Edition, dated November 20, 2013, ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Mays Street Extension B. Description: Extend Mays Street northward from Teravista Parkway to the existing intersection with Westinghouse Road. The widening along Westinghouse Road and Rabbit Hill Road will also be included in the design for additional turning lanes to/from Westinghouse Road. The project length along the anticipated alignment is approximately 1.0 miles. C. City of Georgetown Project Number: 5RI D. City of Georgetown General Ledger Account No.: 400-9-0980-90-060 E. City of Georgetown Purchase Order No.: F. Master Services Agreement, Contract Number: 2013-722-MSA 2. Services of Engineer See the attached Scope of Services for a detailed description of services to be provided to Owner by Engineer. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: • Provide timely review comments to plan reviews and project scope changes. • Estimated third-party fees for this project are listed below, and are included in the compensation amount detailed in Section 5. The City shall be responsible for any permitting and third-party review fees not listed below. o TCEQ WPAP Permit 4. Times for Rendering Services Phase Completion Date Design Phase 10/1/15 Bidding Phase 11/9/15 Construction Phase 1/31/17 Task Order No. CPY-15-001, consisting of 35 pages. TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Not to Exceed Amount of Compensation for Services Final Design Lump Sum (See Attached Fee Proposal) $430,365.00 Bidding and Construction Phase Standard Hourly Rate (See Attached Fee Proposal) $33,965.00 TOTAL COMPENSATION: $464,330.00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: A. Prime consultant is CP&Y, Inc. B. Subconsultants include: • The Wallace Group • CORSAIR • SWCA 7. Other Modifications to Agreement: None. 8. Attachments: A. Project Location Map. B. Scope of Services C. Owners Responsibilities D. Fee Proposal 9. Documents Incorporated By Reference: The Agreement effective November 20, 2013. TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative For Task Order: Designated Representative For Task Order: Name: Bill Dryden, P.E. Name: Anthony Serda, P.E Title: Transportation Engineer Title: P.E., Department Manager Address: P.O. Box 409 Georgetown, TX 78627 Address: 13809 Research Boulevard Suite 300 Austin, TX 78750 E-Mail: Bill.Dryden@georgetown.org E-Mail: aserda@cpyi.com Phone: (512) 930-8096 Phone: (512) 241-2228 Fax: (512) 930-3559 Fax: (512) 349-0727 §¨¦35 Project Limit Project Limit C h a n d l e r B r a n c h U N I V E R S I T Y B L V D TERAVIST A P K W Y OAKMONTDR K E L L E Y D R T E R A VIS T A CLU B D R O R I O N S T C E N T E R B R O O K P L S U N R I S E R D HIL L R I D G E D R TERRA ST GREATVIEW DR C L E A R V IE W D R HE W L ETTLOOP CERVINIA DR G R E E N V I S T A P L WOO D M E S A D R H A LEYSWAY W INDING CREEKPL P A R K C E N T R A L B L V D C O M M E R C E B L V D HIDDENVI E W PL E N G A D I N A P A S S QUICKSILVERST BENTWOO D P L JULIANAS WAY M ES Q UITE H O LL O W PLHIDDENBROOKLN BENT WOOD CT GATEWAY DR P A G E W H I T N E Y P K W Y HICKOX DR FLAT STONE CT BRO O K VIE W CT O A K M O N T D R C R 1 1 1 R A B B I T H I L L R D W E S T I N G H O U S E R D Georgetown Railroad Geo rget own Railroad 0 0.50.25 MilesE Date: 4/1/2015 A T T A C H M E N T A Mays Street Extension P rojec t LocationTeravista Parkway to We stinghouse Road Service Layer Credits: Sources: Esri, USGS, NOAA §¨¦35 £¤79 ¬«29 £¤183 ¬«95¬«195 ¬«29 Project Loca tio n WilliamsonCounty Exhibit B CP&Y, Inc. 4/2/2015 1 of 16 EXHIBIT B City of Georgetown Mays Street Extension Project Teravista Parkway to Westinghouse Road SCOPE OF SERVICES The Project will extend Mays Street northward from Teravista Parkway in Round Rock to the existing intersection with Westinghouse Road in Georgetown. This scope of work consists of preparing the Plans, Specifications and Estimates (PS&E) for the preferred alignment determined during the schematic phase. The widening along Westinghouse Road and Rabbit Hill Road will be included as shown in the schematic for additional turning lanes to/from Westinghouse Road. Traffic signal layouts detailing the planned locations for signal and illumination appurtenances will be developed, as well as details for interim improvements to be constructed under this contract. The project length along the anticipated alignment is approximately 1.0 mile. Design services for this project will be performed in accordance with the latest available City of Georgetown manuals, guidelines and standards. Where City standards do not exist, appropriate City of Round Rock, TxDOT and/or AASHTO guidelines may be followed. The project shall consist of a 4- lane divided arterial with a raised median, curb and gutter, sidewalks, drainage facilities, water quality, street lighting, traffic signal planning with interim appurtenances and public water / wastewater utility adjustments. The Engineer shall provide the necessary engineering and technical services for the completion of public involvement, permitting including TCEQ, surveying and mapping, identification of utility conflicts, coordination with utility companies, preparation of PS&E, bid phase services and construction phase services. The final major deliverable for this phase will be detailed PS&E suitable for bidding and construction. Agency abbreviations are as follows: City of Georgetown (City), City of Round Rock (CoRR), Williamson County (County), Texas Department of Transportation (TxDOT), Texas Department of Transportation Environmental Division (TxDOT-ENV), Federal Highway Administration (FWHA), Capital Area Metropolitan Planning Organization (CAMPO), Transportation Improvement Plan (TIP), Statewide Transportation Improvement Program (STIP), Environmental Protection Agency (EPA), Texas Historical Commission (THC), National Register of Historical Places (NRHP), Federal Emergency Management Agency (FEMA), Texas Commission on Environmental Quality (TCEQ). The tasks and products are more fully described in the following TASK OUTLINE. TASK OUTLINE I. ROUTE AND DESIGN STUDIES A. SCHEMATIC LAYOUT DEVELOPMENT 1. Refine geometric layout determined during the preliminary engineering phase based on an updated typical section of 112-ft of ROW within the City and 100-ft within CoRR. 2. Update project schematic plots for the project corridor. Exhibit B CP&Y, Inc. 4/2/2015 2 of 16 II. PUBLIC INVOLVEMENT The Engineer will perform the necessary public involvement and lead the public open house process. A. PUBLIC INVOLVEMENT 1. Prepare displays and exhibits for one (1) public meeting. Utilize digital orthophotography obtained from aerial photogrammetry and show alignment alternatives. 2. Prepare one (1) Public Meeting notice for publishing in local papers to notify the public in advance of the established date. Notice will be published 30 days and 10 days prior to the meeting. The Engineer will not be responsible for costs associated with publishing the Public Meeting notice in the local paper. 3. Help conduct one (1) public meeting by setting up the facility, providing personnel to attend and support the open house and meeting and assisting in the technical presentation. 4. Prepare a bound report for the public meeting to include legal notices, photographs of displays and set-ups, handouts distributed at the meeting, attendance sheets, comment sheets, comment cards, letters sent and received, public meeting summary and summary of comments. (3 hard copies and 3 electronic copies each) 5. Support the City and their representative with graphic files, information and updates to aide in their extended public involvement efforts. It is anticipated that the City will be responsible if a project website, newsletter or additional public outreach is required. If additional public involvement is required, such as individual meetings with landowners or a Public Hearing, it will need to be done under a supplemental agreement with an additional scope of work and budget. B. SOCIAL, ECONOMIC & ENVIRONMENTAL STUDIES (provided by SWCA) Environmental Reports will be in accordance with 43 Texas Administrative Code (TAC) 2.40-2.51, Council on Environmental Quality Regulations (40 CFR 1500-1508), Code of Federal Regulations, Title 23, Part 771, the FHWA Technical Advisory T6640.8A and Highway Design Operations and Procedures Manual, Part II-B. A Categorical Exclusion (CE) will be prepared for the proposed project. Due to lack of right-of-entry of the Novak Property prior to the ownership change, SWCA was unable to gain access to the property to complete their cultural resources. All work will be completed in accordance with Task Order No. 1. SWCA will conduct an intensive archaeological survey of the 0.27-mile-long segment of the area of potential effects (APE) where ROE had not been previously granted. The field survey will consist of a SWCA archaeologist walking the 0.27-mile segment of previously unsurveyed APE. The survey will be of sufficient intensity to determine the nature, extent, and, if possible, potential significance of any cultural resources located within the proposed project area. Subsurface explorations will be accomplished through shovel testing only and will meet all Texas Historical Commission (THC) survey standards. The placement and quantity of these excavations will depend on the level of disturbance within the proposed project boundary and the nature of the soils, geology, and topography. Exhibit B CP&Y, Inc. 4/2/2015 3 of 16 If an archaeological site is encountered in the proposed project area during the investigations, it will be explored as much as possible with consideration to land access constraints. All discovered cultural resources sites will be assessed in regards to potential significance so that recommendations can be made for proper management. Additional subsurface investigations will be conducted per THC standards at any discovered sites to define horizontal and vertical boundaries. Appropriate State of Texas Archeological Site Data Forms will be filled out for each site discovered during the investigations. A detailed plan map of each site will be produced and locations will be plotted on U.S. Geological Survey 7.5-minute topographic maps and relevant project maps. SWCA is proposing a non- collection survey. Artifacts will be tabulated, analyzed, and documented in the field, but not collected. Temporally diagnostic artifacts will be described in detail and photographed in the field. Only especially rare artifacts or discoveries will be collected. This policy will reduce or eliminate curation costs once the fieldwork is concluded. Following the completion of the 0.27-mile intensive survey, SWCA will integrate the results of that survey into the existing cultural resources draft report for the Mays Street Extension Project. Draft copies of the updated report will be submitted to the client for review and comment. Once comments are received, any appropriate edits will be made and a final draft report will be submitted to the THC for review and comment. Once the draft report has been reviewed and accepted by the THC, one copy of the final report will be submitted to the THC and ten copies be sent to various designated libraries around the state, in fulfillment of the permit requirement. SWCA will conduct a TCEQ Geologic Assessment and Karst Survey for the proposed project. The pedestrian survey will be conducted by walking parallel transects spaced approximately 50 feet apart and will cover the entire length of the project. All potential karst features, including depressions, holes and animal burrows will be carefully examined for evidence of subsurface extent. A Geologic Assessment report will be prepared as per the “Instructions to Geologists for Geologic Assessments on the Edwards Aquifer Recharge/Transition Zones” as written by the TCEQ. This report is intended for inclusion in the Water Pollution Abatement Plan (WPAP). In order to comply with US Fish and Wildlife Services (USFWS) karst due-diligence requirements and to provide the data required for participation in the Williamson County Regional Habitat Conservation Plan (WCRHCP), the pedestrian survey will cover the footprint of the proposed project plus 345- feet where right of entry is available. All features identified will be investigated for their potential to be associated with karst invertebrate habitat and for their potential significance to habitat for the Georgetown and Jollyville Plateau Salamanders. Methods will consist primarily of reconnaissance excavation with hand tools and will conform to current USFWS requirements. This scope does not include major excavation activities, cave mapping or endangered karst invertebrate presence/absence surveys which may be required if significant karst features are located. These services are not included at this time and a review of geological data indicates that the project area has a low probability of containing significant features. Results of the karst survey will be incorporated into the previously prepared report addressing threatened and endangered species for submittal to USFWS and/or the Williamson County Conservation Foundation (WCCF). A Licensed Professional Geoscientist will also seal the threatened and endangered species survey report to include with WCRHCP participation documents and a Geologic Assessment report to be submitted to the TCEQ with the WPAP. Exhibit B CP&Y, Inc. 4/2/2015 4 of 16 III. SURVEYING SERVICES A. DESIGN SERVICES – (provided by Wallace Group) Additional survey is required based on the selected alignment in relation to the original survey limits as well as needed topographic information for the selected water quality pond location south of the roadway. 1. The Surveyor shall generate, recover and/or verify existing horizontal and vertical project primary control at the site, if any, and reconcile the control to known existing intersecting projects. 2. The Surveyor shall establish or densify additional secondary control as needed for the project to collect data along the length of the project. 3. The Surveyor shall, at their discretion, use 5/8“ iron rods with distinguishing caps, cotton spindles (paved areas) or other durable entities for the project control as applicable. 4. The Surveyor shall perform differential leveling through the project control (primary and secondary) to establish or extend vertical control for the project. 5. The project limits for surveying shall be an approx. 112’ x 2,200’ strip across the Novak Westinghouse Tract and the New Westinghouse Tract, an approx. 225’ x 1,250’ strip along the west line of the New Westinghouse Tract and an approx. 50’ x 600’ strip along the east line of the Novak Westinghouse Tract. 6. The Surveyor shall perform a topographic/design survey not less than 50 ft. outside the project limits. The topographic/design survey includes, but is not necessarily limited to: roadway, ditches, major grade breaks, culverts, culvert types and sizes, metal beam guard fence, fences, driveways, mailboxes, traffic and other signs, mailbox turnouts, striping and visible above ground utilities. 7. The Surveyor shall survey drainage structures within limits. 8. The Surveyor shall process the collected information into a 1 foot contour DTM file utilizing Geopak V8i. 9. The Surveyor shall locate trees that 12 inches in diameter and larger and note the size, species and canopy area. 10. Set and mark the proposed Project Centerline, (without grades), at every 100 ft. station and at PIs, PTs and PCs prior to construction (1 time construction staking). 11. Provide information for Horizontal and Vertical Control Sheets for inclusion in the PS&E plans, showing location of survey control points for contractor’s use. Sheets are to be signed by a RLPS. 12. All horizontal and vertical control shall be established so as to provide reasonable assurance the control will survive construction actitivities. B. EASEMENT EXHIBITS & LEGALS – (provided by Wallace Group) 1. The Surveyor shall prepare and provide two (2) easement exhibit plats and legal descriptions for acquiring permanent utility easements and temporary construction easements. Exhibit B CP&Y, Inc. 4/2/2015 5 of 16 C. DELIVERABLES – (provided by Wallace Group) 1. The Surveyor shall provide: (a) 2D MicroStation V8 planimetric file. (b) 3D MicroStation V8 DTM file including break-lines and 1 foot contours. (c) Geopak V8i DTM (tin) file. (d) ASCII point file. D. ASSUMPTIONS – (provided by Wallace Group) 1. The Surveyor shall notify the client prior to performing the work if: (a) The work is delayed due to weather or other circumstances beyond the Surveyor’s direct control. E. SUBSURFACE UTILITY ENGINEERING SURVEY – The project consists of providing Quality Level (QL)-B on the existing underground utilities. QL-D and QL-C services are inclusive with the QL-B product. The scope of these services is defined as follows: 1. Definitions: (a) Quality Service Level D (QL-D) – This level of service is inclusive of QL-B and consists of collecting existing utility record information (as-built) from utility purveyors, municipalities, counties and other agency suppliers within the area of investigation. (b) Quality Service Level C (QL-C) –This level of service is inclusive of QL-B and consists of surveying and obtaining accurate horizontal position of visible utility surface features associated with the project area to be designated by the Engineer. (c) Quality Service Level B (QL-B Designating Services) – Designate is to indicate, by marking with paint, the presence and approximate horizontal location of subsurface utilities using geophysical prospecting techniques, including, without limitations, electromagnetic, sonic and acoustical techniques. (d) Quality Service Level A (QL-A Locating (Test Hole) Services) – Locating services is to locate the accurate horizontal and vertical position of subsurface utilities by excavating a test hole using vacuum excavation techniques and equipment that is non-destructive to utilities. 2. The Engineer will develop a contact list of the affected utility owners in the project corridor. 3. The Engineer will contact each utility company and meet individually with them to review their assumed utility locations developed from the SUE process. 4. The Engineer will prepare scroll plots indicating researched utility locations to provide to utility companies / owners for their review and comment. 5. The Engineer will not be responsible for any omission of utility information that is not obtainable via electromagnetic, sonic or acoustical designating services. Non-metallic piping, inactive electric and/or communication lines may or may not be found by electromagnetic, sonic or acoustical designating practices. The Engineer (or his subconsultants) do not warrant and/or guarantee that all existing utilities will be found. Exhibit B CP&Y, Inc. 4/2/2015 6 of 16 6. Coordinate and review subconsultant work activities and submittals. 7. Quality Level A subsurface utilities are not included in this scope and if necessary will be developed under a supplemental agreement. F. GEOTECHNICAL INVESTIGATIONS- (provided by CORSAIR.) 1. Soil Borings – Geotechnical Engineering (a) Perform up to four (4) borings at locations specified by the Engineer. (i) It is anticipated four (4) retaining wall borings near Westinghouse Road will be needed. Walls are expected to be 12-ft in height and standard MSE walls. Retaining wall borings (approximately 30 feet in soil or 5 feet in rock) will be used to investigate subsurface stratigraphy and to obtain samples for laboratory testing. 2. Laboratory testing will be performed to determine the soil’s plasticity and strength characteristics, including: (a) Unified Soil Classification System (b) Atterberg Limits Tests (c) Sieve Analysis (d) Moisture Content (e) Unconfined Compressive Strength (f) UU Triaxial Tests 3. The Engineer will coordinate with locator service to determine existing utility locations. G. MSE Retaining wall Design Memo 1. A geotechnical design memo consisting of location of borings performed and boring logs along with a memo report with analyses for global and external stability results will be provided. IV. PLANS, SPECIFICATIONS & ESTIMATE The engineer will develop and submit Plans, Specifications & Estimates (PS&E) plans at levels consistent with and required for City 30%, 60%, 90% and final 100% plans. A. DATA COLLECTION 1. Coordinate with the City, CoRR, County and TxDOT to obtain pertinent project information. Meet periodically with project stakeholders to gather information and provide updated project information. 2. Perform field investigations of the project. These investigations will include site visits to the project site and adjacent area to gather pertinent information relating to the corridor. Field investigations will also be performed to review individual property locations and the impacts of the alignment to that property. 3. Develop a photo inventory of the project site for reference in project meetings, discussions with stakeholders and discussions with developers, etc., during the project development. Exhibit B CP&Y, Inc. 4/2/2015 7 of 16 4. Gather and review information from the City, CoRR, County and TxDOT including existing plans, project files, existing geometric conditions, existing typical sections, existing drainage facilities, existing bridge and culvert data and traffic data. 5. Gather and review related existing and draft studies, including feasibility, route, traffic signal, corridor and MIS/Environmental studies in the project vicinity. Meet with City personnel to discuss future plans potentially impacting the project. 6. Gather and review information from the Developers including existing plans, project files, existing geometric conditions, existing typical sections, existing drainage facilities, existing bridge and culvert data and traffic data. B. HYDROLOGY AND HYDRAULIC ANALYSIS 1. Data Collection The Engineer will collect and review the existing hydrologic and hydraulic analyses including FEMA Flood insurance maps, existing models and corresponding studies relating to the project from FEMA and the City. The Engineer will conduct field investigations to observe existing channel characteristics and bridge/culvert structures. The Engineer will assess channel and overbank roughness values using field notes and photographs. 2. Hydrology and Exterior Drainage Area Maps If existing hydrologic models cannot be found in the FEMA library or from City records, then the Engineer will define drainage area boundaries and characteristics and existing conditions hydrology for the cross-culvert. Peak runoff will be computed in accordance with the City of Georgetown’s Drainage Criteria Manual. 3. Hydraulics The Engineer will analyze existing and proposed conditions hydraulics within the project limits using HY-8 and Geopak Drainage. The Engineer will summarize the relative impacts to computed water surface elevations between existing and proposed conditions. The Engineer will design the proposed improvements such that there will be no significant impacts to adjacent properties. Bridge modeling and analysis is not included in this scope. 4. Hydraulic Data Sheets The Engineer will prepare culvert hydraulic data sheets. 5. Hydraulic Report The Engineer will prepare preliminary and final hydraulic reports summarizing the methodology used in the hydrologic and hydraulic analyses. Results will be tabulated and presented. 6. Preparation of Conditional Letter of Map Revision (CLOMR) and/or Letter of Map Revision (LOMR) applications or submittals are not included in this work authorization. Exhibit B CP&Y, Inc. 4/2/2015 8 of 16 C. RIGHT-OF-WAY AND UTILITY COORDINATION 1. Right of Way (a) The Engineer will determine and provide the limits of the proposed ROW to the Surveyor for preparation of Right-of-Way plans for the water quality/detention pond. 2. Utility Adjustments The Engineer will utilize subsurface utility data throughout the design process. A good faith effort will be made to accommodate existing utility locations. Utility conflicts will be identified during the design process to allow for relocation. The Engineer will coordinate with utility providers on necessary relocations. The Engineer shall include the existing utility information in the plans. (a) Identify utility conflicts. The Engineer will provide plan and profiles, culvert layouts, cross sections and other sheets as required to utility providers to assist them in any relocation efforts. (b) The Engineer will be present for one (1) utility relocation meeting. D. ROADWAY DESIGN CONTROLS 1. Miscellaneous Plans (a) A project title sheet will be prepared as required for the construction plans. (b) A detailed index of sheets will be prepared that shows each sheets location in the plan set, as well as its corresponding sheet number. This index will be updated throughout the submittal process to allow for easier reference during the review process. (c) Project layout sheets will be prepared at a scale of 1”=200’ that clearly indicates the limits of the entire project. (d) Benchmark layout sheets will be completed at a scale of 1”=200’ that clearly indicate the benchmark locations and associated control information. These sheets will later be sealed by a RPLS for submittal. 2. Roadway Plans & Geometry (a) All plan sheets shall be prepared in an 11” x 17” format; normal scale shall be 1”=50 ft. horizontal and 1”=4 ft. vertical, unless otherwise stated herein. (b) Existing typical sections will be completed depicting the existing conditions of the project roadway. (c) Proposed typical sections will be completed depicting the improvements to Mays Street, Westinghouse Road and Rabbit Hill Road. The proposed typical sections are intended to show the general cross-sectional configuration of the roadway in logical sections and will be prepared to the appropriate level of detail and limits to convey that general information. (d) A horizontal alignment data sheet will be prepared depicting the horizontal geometric information for the project roadways to be included in the construction plan set. (e) Mays Street plan and profile sheets shall be completed depicting the proposed construction. Exhibit B CP&Y, Inc. 4/2/2015 9 of 16 (f) Supplemental grading sheets will be prepared at a scale of 1”=50’ for areas of the project that require additional grading information for construction or review purposes. (g) The Engineer shall provide plan sheets of removals at a scale of 1”=100’. Removal sheets shall clearly identify the disposition of roadway appurtenances. Description of removal items, including material, shall be included. 3. Grading and Details (a) Design cross sections will be completed at 50-foot stations and other locations as necessary for the determination of cut and fill quantities. These sections will also be used to further refine the design vertical geometry. Cut and fill quantities determined from the design cross sections will be shown on the plan/profile sheets. Cross sections will not be developed as a deliverable for phased TCP. (b) The Engineer shall complete intersection layouts for two (2) intersections. The intersection layouts will include the design of the pavement and drainage layouts, as needed, as well as other pertinent details not discernable elsewhere in the plans. (c) Driveway details will be prepared for each driveway along the project corridor. When possible these driveways will be defined in a tabular format. Non-typical driveways may require special details. (d) The Engineer will develop driveway profiles as required for the project. These profiles will be developed to show driveway tie-back slopes, as well as limits for the contractor’s information. (e) Miscellaneous roadway detail sheets will be developed for the project. The sheets will depict details required that are not defined in standard detail sheets. City (or CoRR) standards will be used for the project development. E. DRAINAGE DESIGN 1. Storm Sewer Design (a) Exterior drainage area maps will be finalized at a scale reasonable to fit drainage areas on an 11x17 plan sheet. These maps will depict drainage area boundaries and flow direction arrows. Each area will be identified with a unique number to be used to find run-off information from the calculation sheets. (b) Interior drainage area maps will be finalized at a scale of 1=100. These maps will depict drainage area boundaries and flow direction arrows. Each area will be identified and cross-referenced to the calculation sheets. (c) Run-off to each inlet and inlet hydraulic information will be calculated in accordance with City of Georgetown Drainage Criteria Manual and shown on the run-off and inlet computation sheets in an approved format. (d) Storm sewers will be analyzed and computations will be prepared for the storm sewer design using approved design software. (e) Drainage plan and profile sheets will be completed depicting locations of inlets, manholes, storm sewers, culverts, utilities, channel improvements and ditch locations and flowlines as required. These sheets will be prepared at a scale of 1”=50’. Storm sewer profiles will be prepared at a scale of 1”=50’ H and 1”=4’ V. Storm sewer profiles will show pipe size and type, slope, existing and proposed ground lines above the pipe, pertinent hydraulic information and locations and sizes of inlets and junctions. (f) Lateral profile sheets will be developed for the project storm sewer systems. These sheets will be developed at a scale of 1”=50’ H and 1”=4’ V. Exhibit B CP&Y, Inc. 4/2/2015 10 of 16 (g) The Engineer will prepare a tabular ditch layout schedule that depicts pertinent information about the roadside ditch geometry and design. This table will include station, offset, flow line elevation, ditch lining material, as well as ditch bottom width. The tables will be shown on the drainage plan sheets. (h) The Engineer shall provide drainage design details for “non-standard” drainage structures in instances where they are not covered by City (or CoRR) standard details cannot be utilized. The Engineer shall use City (or CoRR) standard details where practical. (i) The Engineer will identify areas within the construction of the storm sewer and culvert construction that will require trench protection or special shoring. 2. Culverts – (provided by CP&Y, Inc.) (a) Culvert layout sheets will be developed for the five (5) culverts not covered by storm sewer plan and profiles. These sheets will be developed at a scale of 1”=50’ H and 1”=4’ V. Approximate Culvert Stations are: (i) Sta. 113+50, 129+50, 134+00, 142+50, 160+00 3. Water Quality and Detention (a) Water Quality – TCEQ Water Pollution Abatement Plan (WPAP) (i) Obtain and review available data on the existing and proposed roadway design and site geology, including engineering plans. An initial field visit will be conducted in order to inspect the site and identify and evaluate potential locations for water quality Best Management Practices (BMPs). Pollutant Removal Calculations and Design of Water Quality BMPs. Coordinate with private developers for potential combined facilities. (ii) Engineer will perform the required total suspended solids (TSS) pollutant load calculations and choose the effective permanent BMPs for water quality treatment – a sand filter is assumed for the selected BMP. Best Management Practices will be designed according to the TCEQ’s technical guidance manual Complying with the Edwards Aquifer Rules – Technical Guidance on Best Management Practices (RG-348, July 2005) and addenda. (iii)Prepare WPAP Document and Coordination with TCEQ. This task includes the completion of the WPAP application forms for submittal to TCEQ (iv) Conduct a pre-submittal consultation meeting with TCEQ. (b) Storm Water Detention (i) The Engineer will calculate the increase in peak discharge and runoff volume associated with the proposed improvements in accordance with the City of Georgetown Drainage Criteria Manual. (ii) The Engineer will determine the incoming splitter box required dimensions for flow diversion between the sand filter and detention pond. (iii)The Engineer will determine the required outlet structure for the detention pond to regulate the storm water runoff so the proposed runoff does not exceed the existing runoff peak discharges. (c) Plan Development (i) Develop a Pond Layout at a scale suitable to show the entire facility on one (1) sheet. It is anticipated this sheet will be developed at a scale of 1”=50’ H. The pond layout shall show the overall dimensions of the pond, grading details, location of hydraulic structures, section cut lines, access locations, hydrologic and hydraulic computations for the pond Exhibit B CP&Y, Inc. 4/2/2015 11 of 16 (ii) Develop appropriate Sand Filter Details. Details to include sand bed structure/profile, chamber divider details and cross section (iii)Develop structural details for the incoming splitter box. (iv) Develop structural details for the single outlet structure. 4. SW3P and Erosion Control (a) Erosion control plans will be prepared for the length of project. Temporary storm water management devices will be needed to minimize the sediment runoff during construction of this project. The anticipated design components to be utilized on this project are silt fence, sand bags, rock filter dams, sediment traps and construction exits. One temporary erosion control plan depicting the entire project will be developed with notes that indicate that the contractor is responsible for phasing the devices along with the construction sequencing. Permanent erosion control measures will be included on these sheets as well. (b) A Storm Water Pollution Prevention Plan (SW3P) will be prepared for this job in accordance with TCEQ regulations. (c) Erosion control details will be prepared for any related items that are not covered by City of Austin standard details. F. SIGNING, MARKINGS AND SIGNALIZATION 1. Signing and Pavement Markings (a) Signing and Pavement marking layouts will be prepared at a scale of 1=100. Road signs and markings will be shown all on the same plan sheet. Any additional sheets for signing/pavement markings will be included in a future supplemental agreement. These layouts will depict striping and delineator type and location, as well as MBGF location, lengths and end treatments. Each sign will have a corresponding number for cross-reference to the sign summaries. (b) Pavement marking details will be prepared for non-standard conditions. (c) Detail sheets for small signs will be prepared for non-standard signs. This sheet is intended to show the overall dimensions of the signs by determining letter size and spacing. Details will not be to scale. 2. Signalization – Traffic signal design and plans will be prepared and consist of developing a preliminary design for the installation of mast arm signal at the intersections of Mays Street and Westinghouse Road and Mays Street and Teravista Parkway/Bass Pro Drive for the accommodation of signals to be designed and installed at a future date. Design to accommodate the proposed intersection improvements. (a) The preliminary signal plans will be prepared at a scale of 1”=40’ and will indicate existing conditions, existing utilities and proposed roadway improvements. Plans will include location of signal pole foundations, conduit and ground boxes to be done under this work authorization. (b) The Engineer will coordinate with the City in identifying future power source and conduit runs. (c) In the event that additional signals are warranted by the City, the design and plan production for those facilities will be addressed through a supplemental agreement to this work authorization. Exhibit B CP&Y, Inc. 4/2/2015 12 of 16 G. MISCELLANEOUS ROADWAY 1. Retaining Walls (a) The Engineer will investigate each wall location and determine what the most suitable wall type is for each application. The anticipated wall type is MSE. (b) The Engineer will provide a location plan of all walls at a scale of 1”=100’. The intent is to show the location of all walls in plan including the wall designation and beginning and ending stations. (c) The Engineer shall prepare retaining wall layouts at a max scale of 1”=50’. The layouts will show plan and profile views of the retaining wall. It is assumed that two (2) retaining walls will be necessary for the project. (d) Non-proprietary wall designs (i.e., Tie-back, soil nailed, drill shaft) are not included in this scope of work. 2. Traffic Control Plan (a) Traffic control typical sections will be prepared for each stage of the construction sequence to clearly delineate the position of the existing traffic with respect to the proposed construction. Temporary traffic barriers and pavement markings will also be shown and dimensioned, as needed. (b) The Engineer will prepare 1”=400’ plan layouts of all advance warning signs for the intersections of Mays Street at Teravista Parkway/Bass Pro Drive and Mays Street at Westinghouse Road. (c) A detailed narrative for the sequence of construction and traffic control general notes will be prepared and submitted to the City for review and incorporation into the plans. The narrative will include a phase-by-phase, step-by-step written account of the proposed activities throughout the construction process. This is intended to be a narrative account of the activities shown in the traffic control plan layouts. (d) Detailed traffic control plans will be prepared at a scale of 1=100. These plans will be developed based on the City’s approval of the conceptual plans developed at the schematic design level. This plan will describe the maintenance of traffic and sequence of work for each phase of the proposed construction. Detour alignments, location of work areas, temporary paving, temporary shoring, signing, barricades and other details will be required to describe the traffic control plan. The Engineer will be required to ensure that proper drainage can be maintained during each phase of construction. (e) Traffic control details will be developed for items not covered by City of Georgetown standard details. (f) An Engineer’s opinion of construction schedule will be computed in order to determine an approximate duration for each of the phases of construction. The schedule will be prepared using Microsoft Project. 3. Illumination (a) The Engineer will design continuous and safety lighting along the project corridor. The lighting will be shown on illumination layouts. (b) The Engineer shall provide electrical circuit plans and details for the roadway lighting systems within the project limits. (c) The Engineer will coordinate with the City in identifying power sources, conduit runs and will show them on the project plans. The Engineer shall identify Exhibit B CP&Y, Inc. 4/2/2015 13 of 16 potential overhead utility conflicts and coordinate with the State and the utility company to help resolve the conflicts. 4. Quantities Quantities will be tabulated for each of the following and as necessary to bid this project: (a) Traffic Control (per each phase) (b) Earthwork (c) Roadway (d) Retaining Walls (e) Removal (f) Drainage/Water Quality (g) Culverts (h) Small / Large Signs (i) Pavement Markings (j) Signals (k) Illumination (l) Utilities (m) Erosion Control and SW3P 5. Summary Sheets Quantities that are calculated will be tabulated on individual summary sheets for inclusion in the construction plan set: (a) Traffic Control (per each phase) (b) Earthwork (c) Roadway (d) Retaining Walls (e) Removal (f) Drainage/Water Quality (g) Culverts (h) Small / Large Signs (i) Pavement Markings (j) Signals (k) Illumination (l) Utilities 6. Erosion Control and SW3P Standards, Specifications and Estimate (a) The Engineer shall utilize City (or CoRR) standards for the project as appropriate. Standards that require modification will be corrected and sealed by the Engineer. All other standards will have their title blocks filled out with the applicable project data and printed for inclusion in the final plan set. (b) A tabulation of applicable specifications, special specifications and special provisions will be prepared for submission with the final PS&E package. (c) The Engineer will review general notes provided by the City for applicability to the project. The Engineer will mark-up a set and return it to the City for their inclusion in the final plan set. The Engineer will work with the City to complete the basis of estimate prior to beginning quantity calculations. (d) An opinion of probable construction cost will be prepared at the 30%, 90% and prior to final PS&E submittal and supplied to the City in Microsoft Excel format. Exhibit B CP&Y, Inc. 4/2/2015 14 of 16 (e) Opinion of probable cost will be broken out for the sections of roadway in the City and CoRR (f) Opinion of probable cost will also be broken out for each bridge class structure. 7. Bid Documents (a) The Engineer will prepare contract bid documents and proposals and make them available in electronic format (PDF) as well as hard copy for the City’s use. V. PROJECT MANAGEMENT A. PROJECT MANAGEMENT 1. Create and submit monthly invoices suitable for payment by the City. 2. Prepare monthly progress reports for submission with the monthly invoices to provide a written account of the progress made to date on the project. 3. Meet formally at once a month with the City to review project progress. 4. Prepare project meeting summaries for applicable meetings during the project development process. 5. Meet with property owners, stakeholders, the City, CoRR, County and TxDOT staff as required through the project development process. 6. Establish and attend periodic progress meetings (approximately every two months) with other agencies, including TxDOT, as necessary. 7. The Engineer will have internal meetings with the consultant design team every two weeks for the length of the project. It is assumed that these meetings will include key personnel from each discipline and will be required to discuss and resolve project issues. 8. The Engineer shall prepare and execute contracts with sub-consultants, monitor sub- consultants activities (staff and schedule), complete monthly reports and review and recommend approval of sub-consultant invoices. 9. The Engineer will review and coordinate work of sub-consultants to ensure quality products are delivered to the County. The Engineer will also be responsible for the consistency and coordination between plans developed by each sub-consultant on the design team. 10. The Engineer shall formally close out the project and perform a documented archive process. VI. BID AND CONSTRUCTION PHASE SERVICES A. BID PHASE SERVICES 1. The Engineer will coordinate with the City, CoRR, County and TxDOT in all aspects of the Bid Package including but not limited to answering prospective bidder questions and preparing addenda as necessary. 2. The Engineer will attend one pre-bid meeting. 3. The Engineer will assist the City at contract bid opening. Exhibit B CP&Y, Inc. 4/2/2015 15 of 16 4. The Engineer will tabulate the bids, research low bidder and make a recommendation of award to the City. B. CONSTRUCTION PHASE SERVICES 1. Create and submit monthly invoices suitable for payment by the City. 2. The Engineer shall attend the pre-construction meeting. 3. The Engineer shall attend up to six (6) construction meetings as requested by the City. 4. The Engineer shall provide Construction Support Services at the written request of the City project manager. The written request shall include a description of the work requested, a mutually agreed upon time limit, a mutually agreed upon level of effort, a defined deliverable and any special instructions for coordination and submittal. These services shall include, but are not limited to the following: • Responding to requests for information (RFIs) • Providing redesign as directed by the City for Change orders and documentation • Other project related tasks in support of the City during construction The Engineer shall provide minor redesign as requested by the City project manager. In the event that revisions are requested and the work is considered to be additional to that set forth on the original contract or scopes of work, the Engineer shall prepare a budget and a schedule for the additional work requested. The Engineer shall not commence work on a task prior to receiving written approval by the City. 5. Review the Application for Payment and supporting documentation submitted by the Contractor, recommended to the Owner the amount that the Contractor is to be paid on monthly estimates as required by the Construction Contract. A fourteen (14) month construction schedule is assumed. Such recommendation for payment to the Contractor shall not be a representation that the Engineer: (a) has made exhaustive or continuous on-site observations to check the quality or quantity of the Contractor’s work, (b) has reviewed construction means, methods, techniques, sequences or procedures, (c) has reviewed copies of invoices received from subcontractors, material suppliers or other data requested by the Owner to substantiate the Contractor’s right to payment, (d) has ascertained how or for what purpose the Contractor has used monies previously paid by the Owner or (e) has determined that title to any of the Contractor’s work has passed to the Owner free and clear of any liens, claims, security interests or encumbrances. 6. Upon notice from the Contractor that the Contractor’s work is ready for its intended use, conduct, in company with the Owner’s representative and the Contractor, an inspection to determine if the work is substantially complete. If the Owner and the Engineer consider the work substantially complete, issue a certificate of substantial completion containing a list of required tasks for the Contractor to complete prior to issuance of certificate of final completion. Conduct a final inspection together with the Owner and the Contractor to determine if the work has reached final completion so that the Engineer may recommend final payment to the Contractor. If appropriate, make recommendations to the Owner for final payment to the Contractor. Exhibit B CP&Y, Inc. 4/2/2015 16 of 16 7. Provide shop drawing review. The shop drawing submittals will be limited to those specifically called for in the construction contract documents (plans, standard specifications, special provisions to the standard specifications and special specifications). Such reviews will not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. 8. An engineer’s concurrence letter and 22”x34” record drawings (one Mylar copy and a digital copy on CD) will be submitted to the Public Works Department. The Engineer and Contractor shall verify that all final revisions and changes have been made to the Mylar and digital copy prior to City submittal. Record construction drawings shall be provided to the City in digital format as AutoCAD “. dwg” files, MicroStation “.dgn” files or ESRI “.shp” files as well as PDF “.pdf” on CD. The set of Record Drawings, which are stamped by the Engineer, shall be the sole documents relied upon by the Owner as a reflection of the condition of the project location after completion of the construction activities. TASK ORDER 4/2/2015 Attachment C - Owners Responsibilities.docx EXHIBIT C OWNER’S RESPONSIBILITIES Mays Street Extension Project Teravista Parkway to Westinghouse Road City Provided Information or Work: The City shall provide the following services or perform  the following work:    A. Provide any existing data the Owner has on file concerning the Project, if available.    B. Provide any available as‐built plans for the existing detention pond, overhead and  underground utility lines and other appurtenances within the project limits, if  available.    C. Assist the Engineer, as necessary, in obtaining any required data and information from  the State, County, neighboring cities, developers and/or other franchise utility  companies.    D. Give prompt written notice to Engineer whenever the Owner observes or otherwise  becomes aware of any development that affects the scope or timing of Engineer’s  services.    E. Meet on an as needed basis to answer questions, provide guidance and offer comment.    Any documents or information related to the Work/Services provided by the City to the  Professional, including, without limitation, engineering studies, maps, reports, filed data, notes,  plans, diagrams, sketches, or maps (the “Information”) is and shall remain the property of the  City, and Professional shall have no ownership or other interest in same. The Professional shall  deliver to the City, if requested, a written itemized receipt for the Information, and shall be  responsible for its safe keeping and shall return it to the City, upon request, in as good  condition as when received, normal wear and tear excepted.    Attachment D - CP&Y, INC.Lump Sum Basis Task Description TOTAL LABOR COSTS I. Route Design Schematic Layout Development 5,196.00$ I. Route Design Subtotal 5,196.00$ II. PUBLIC INVOLVEMENT Public Involvement 4,781.00$ II. PUBLIC INVOLVEMENT Subtotal 4,781.00$ III. Social, Economic and Enviornmental Studies Cultural Resources SWCA 2,690.00$ III. Social, Economic and Enviornmental Studies Subtotal 2,690.00$ IV. Surveying Services Design Survey The Wallace Group 6,400.00$ Geotechnical Borings Corsair 11,590.00$ IV. Surveying Services Subtotal 17,990.00$ V. PLANS, SPECIFICATIONS AND ESTIMATE Data Collection 8,599.00$ Hydrology and Hydraulic Analysis 19,664.00$ Right of way and Utility Coordination 6,665.00$ Roadway Design Controls 101,685.00$ Drainage Design 122,380.00$ Signing, Markings and Signalization 19,800.00$ Miscellaneous Roadway 86,045.00$ V. PLANS, SPECIFICATIONS AND ESTIMATE Subtotal 364,838.00$ IV. PROJECT MANAGEMENT Project Management (8 months)27,370.00$ IV. PROJECT MANAGEMENT Subtotal 27,370.00$ VI. Bid and Construction Phase Services Bid Phase 4,650.00$ Construction Phase 29,315.00$ VI. Bid and Construction Phase Services Subtotal 33,965.00$ SUBTOTAL LABOR EXPENSES 451,634.00$ CP&Y EXPENSES 7,500.00$ GRAND TOTAL 464,330.00$ SUMMARY of Cost breakdown by Firm CP&Y 443,650.00$ The Wallace Group 6,400.00$ Corsair 11,590.00$ SWCA 2,690.00$ Mays Street Extension Teravista to Westinghouse City of Georgetown Total Cost Attachment D- Fee Proposal-DRAFT.xlsx SUMMARY Page 1 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $128.00 $100.00 I. Route Design A Schematic Layout Development A1 Refine geometric layout for typical section changes 2 - 8 16 1 - - 27 3,195.00$ A2 Update schematic layout 1 2 - 8 - 2 4 17 2,001.00$ 44 5,196.00$ I. Route Design- SUBTOTAL HOURS SUB-TOTALS 32824124445,196.00$ SUBTOTAL 675.00$ 320.00$ 960.00$ 2,400.00$ 185.00$ 256.00$ 400.00$ $5,196.00 Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist Senior Environ Specialist CADD Operator Total Labor Hours Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx I. Route Design Page 2 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $128.00 $72.00 II. PUBLIC INVOLVEMENT A Public Involvement A1 Prepare displays for one (1) public meeting 1 - 2 6 - - 4 13 1,353.00$ A2 Prepare 1 public meeting notice - 1 - - - 4 - 5 672.00$ A3 Help staff and conduct one (1) public meeting 4 4 - 4 - - 2 14 2,084.00$ A4 Prepare bound report of public meeting notes - - - - - 4 - 4 512.00$ A5 Support the City with additional information for public meeting - 1 - - - - - 1 160.00$ 37 4,781.00$ II. PUBLIC INVOLVEMENT- SUBTOTAL HOURS SUB-TOTALS 56210086374,781.00$ SUBTOTAL 1,125.00$ 960.00$ 240.00$ 1,000.00$ -$ 1,024.00$ 432.00$ $4,781.00 Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist GIS Specialist Total Labor Hours Senior Environ Specialist Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx II. Public Involvement Page 3 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $128.00 $72.00 III. Social, Economic and Enviornmental Studies A Cultural Resources A1 Provided by SWCA - - - - - - - -$ - - - - - - - -$ - - - - - - - -$ - - - - - - - -$ - - - - - - - -$ 0-$ III. Social, Economic and Enviornmental Studies- SUBTOTAL HOURS SUB-TOTALS 00000000-$ SUBTOTAL -$ -$ -$ -$ -$ -$ -$ $0.00 Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist Senior Environ Specialist GIS Specialist Total Labor Hours Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx III. Social ENV Page 4 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $128.00 $72.00 IV. Surveying Services A Design Services A1 Provided by The Wallace Group - - - - - - - -$ B Easemetn Exhibits & Legals - - - - - - - -$ A1 Provided by The Wallace Group - - - - - - - -$ F Geotechnical Investigations - - - - - - - -$ A1 Provided by CORSAIR - - - - - - - -$ 0-$ IV. Surveying Services- SUBTOTAL HOURS SUB-TOTALS 00000000-$ SUBTOTAL -$ -$ -$ -$ -$ -$ -$ $0.00 Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist Senior Environ Specialist GIS Specialist Total Labor Hours Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx IV. Surveying Services Page 5 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $100.00 $128.00 V. PLANS, SPECIFICATIONS AND ESTIMATE A Data Collection A1 Coordinate with City/Count/TxDOT 4 - - - - - - 4 900.00$ A2 Site visits of project corridor and surrounding areas - 4 - 8 - - - 12 1,440.00$ A3 Develop photo inventory of project site for coordination - - - 2 - - - 2 200.00$ A4 Gather and review existing information from the City 1 4 - 4 - - - 9 1,265.00$ A5 Gather and review existing information from the TxDOT - - - - - - - -$ A6 Gather and review existing information from the Developers 8 2 6 12 2 - 3 33 4,794.00$ 60 8,599.00$ B Hydrology and Hydraulic Analysis B1 Collect and review existing FEMA models - - - 1 1 - - 2 285.00$ B2 Define Drainage Areas - 2 4 8 2 - 4 20 2,482.00$ B3 Finalize existing and proposed conditions for Culvert Crossings - 4 24 40 4 - - 72 8,260.00$ B4 Prepare culvert hydraulic data sheets - 2 4 12 - 2 4 24 2,712.00$ B5 Finalize hydraulic reports 1 2 12 32 4 - - 51 5,925.00$ 169 19,664.00$ C Right of way and Utility Coordination C1 Right of Way - - - - - - - a Provide limits of proposed ROW and/or easements 1 2 - 8 - 1 - 12 1,445.00$ C2 Utilities - - - - - - - a Identify utility conflicts 4 8 - 16 - 4 - 32 4,180.00$ b Attend one (1) Utility Coordination Meeting - 4 - 4 - - - 8 1,040.00$ 52 6,665.00$ D Roadway Design Controls D1 Miscellaneous Plans - - - - - - - a Title Sheet 1 - 1 2 - 4 - 8 945.00$ b Index of Sheets 1 - 1 4 - 4 - 10 1,145.00$ c Project Layout 1"=200' 2 - 5 8 - 4 - 19 2,250.00$ d Benchmark Layout 1"=200' 2 - 2 12 - 8 - 24 2,690.00$ D2 Roadway Plans & Geometry - - - - - - - -$ a Existing Typical Sections - - 2 12 - 16 - 30 3,040.00$ b Proposed Typical Sections 2 - 8 32 - 18 - 60 6,410.00$ c Horizontal Data Sheet 2 - 4 8 - 2 - 16 1,930.00$ d Plan & Profile Sheets 1"=50' H and 1"=4' V 8 16 48 180 - 48 - 300 32,920.00$ e Supplemental Grading Sheets 1"=50' 2 8 12 40 - - - 62 7,170.00$ f Removal Sheets 1"=100' - 4 4 12 - 4 - 24 2,720.00$ D3 Grading and Details - - - - - - - -$ a 50-ft cross sections 4 12 40 120 - - - 176 19,620.00$ b Intersection layouts (2 locations) 1"=40' 2 4 24 40 - 12 - 82 9,170.00$ c Driveway Details - 2 4 12 - 6 - 24 2,600.00$ d Driveway Profiles 1 2 4 16 - - - 23 2,625.00$ e Miscellaneous roadway details 2 4 8 32 - 12 - 58 6,450.00$ 916 101,685.00$ E Drainage Design E1 Storm Sewer Design - - - - - - - a Exterior Drainage Areas 1 2 - 20 2 - - 25 2,915.00$ b Interior Drainage Areas 2 - 12 60 - 16 - 90 9,490.00$ c Run-off Calculations 1 2 8 40 - - - 51 5,505.00$ d Analyze Storm Sewer Systems 1 4 8 48 - - - 61 6,625.00$ e Drainage Plan & Profile 1"=50' H and 1"=4' V 2 12 16 48 - 12 - 90 10,290.00$ f Lateral Profiles 1"=50' H and 1"=4' V 2 4 6 32 - 12 - 56 6,210.00$ Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist Senior Environ Specialist Total Labor Hours CADD Operator Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx V. PS&E Page 6 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $100.00 $128.00 Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist Senior Environ Specialist Total Labor Hours CADD Operator Total Direct Labor Costs g Tabular Ditch Tables - 1 - 6 - 1 - 8 860.00$ h Drainage Details for non-standard structures 2 4 12 24 - - - 42 4,930.00$ i Identify trench excavation protection locations - 1 4 8 - 2 - 15 1,640.00$ E2 Culverts - - - - - - - -$ a Culvert Layout sheets 1"=40' H and 1"=10' V (5 Crossings) 1 4 12 80 - 16 - 113 11,905.00$ E3 Water Quality & Detention - - - - - - - -$ a Water Quality - - - - - - - i Obtain and review existing BMP data. Cooridnate with developer 1 8 4 10 - - - 23 2,985.00$ ii Calculate TSS requirements 1 2 12 24 1 - - 40 4,570.00$ iii Prepare WPAP documents for submittal 2 4 8 32 - - - 46 5,250.00$ iv Conduct pre-submittal meeting with TCEQ 4 - - 4 - - - 8 1,300.00$ b Storm Water Detention - - - - - - - -$ i Calculate increase in peak discharges 1 4 - 16 4 - - 25 3,205.00$ ii Calculate/determine spiltter box dimensions 1 2 12 24 2 - - 41 4,755.00$ iii Calculate/determine outlet structure dimensions 2 2 16 36 4 - - 60 7,030.00$ c Plan Development - - - - - - - -$ i Pond Layout sheet 1"=40' H and 1"=10' V 1 4 12 30 2 8 - 57 6,475.00$ ii Sand Filter details - - 4 16 - 8 - 28 2,880.00$ iii Structural details - splitter box 1 2 8 24 - 12 - 47 5,105.00$ iv Structural details - outlet structure 1 2 8 24 - 12 - 47 5,105.00$ E4 SW3P and Erosion Control - - - - - - - -$ a Develop final erosion control plans 4 8 24 60 - - - 96 11,060.00$ b Develop SW3P plan 2 - 2 16 - - - 20 2,290.00$ 1,089 122,380.00$ F Signing, Markings and Signalization F1 Site visits of project corridor and surrounding areas - - - - - - - a Signing & Pavement marking layouts 1"=100' 4 6 12 48 - 12 - 82 9,300.00$ b Pavement Marking Details 2 4 - 8 - - - 14 1,890.00$ c Detail sheets for small signs 2 - 4 10 - 2 - 18 2,130.00$ F2 Signalization - - - - - - - a Preliminary Signal Layout - 8 - 36 - 16 - 60 6,480.00$ 174 19,800.00$ G Miscellaneous Roadway G1 Retaining Walls - - - - - - - a Investigate wall locations and determine wall type 2 6 - 2 - - - 10 1,610.00$ b Retaining Wall Location Map - 1 - 8 - 4 - 13 1,360.00$ c Retaining Wall Plan and Profile 1"=50' H 1"=10' V 2 4 8 40 - 16 - 70 7,650.00$ G2 Traffic Control Plan - - - - - - - a TCP Typicals 1 1 - 8 - - - 10 1,185.00$ b TCP Advanced Warning Layouts 1"=400' - 2 - 6 - - - 8 920.00$ c TCP Narrative for Sequence of Construction 1 6 - - - - - 7 1,185.00$ d TCP Plans Sheets 1"=100' - 2 4 8 - - - 14 1,600.00$ e TCP Details - Non Standard - 1 - 2 - - - 3 360.00$ f TCP Construction Schedule Developed 2 8 4 - - - - 14 2,210.00$ G3 Illumination - - - - - - - -$ a Continuous Lighting Layouts 8 8 12 60 - 24 - 112 12,920.00$ b Electrical Circuit Plans and Details - 4 4 16 - 4 - 28 3,120.00$ c Utility Coordination, Power Source Coordination 4 - - - - - - 4 900.00$ G4 Quantities - - - - - - - -$ a Traffic Control - - 2 4 - - - 6 640.00$ bEarthwork 2 2 2 12 - - - 18 2,210.00$ c Roadway 1 2 4 16 - - - 23 2,625.00$ d Retaining Walls - 1 4 12 - - - 17 1,840.00$ Attachment D- Fee Proposal-DRAFT.xlsx V. PS&E Page 7 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $185.00 $100.00 $128.00 Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Chief Hydrologist Senior Environ Specialist Total Labor Hours CADD Operator Total Direct Labor Costs e Removal - - 2 10 - - - 12 1,240.00$ f Drainage 2 2 4 24 - - - 32 3,650.00$ g Culverts - 1 4 10 - - - 15 1,640.00$ h Signs - 1 2 10 - - - 13 1,400.00$ i Pavement Markings 1 2 4 10 - - - 17 2,025.00$ j Signals 1 2 2 8 - - - 13 1,585.00$ k Illumination - 1 4 12 - - - 17 1,840.00$ l Utilities - - - - - - - -$ m Erosion Control and SW3P - 2 4 10 - - - 16 1,800.00$ G5 Summary Sheets - - - - - - - -$ a Traffic Control 1 - - 2 - - - 3 425.00$ bEarthwork - - - 2 - - - 2 200.00$ c Roadway 1 1 - 2 - - - 4 585.00$ d Retaining Walls - 1 - 2 - - - 3 360.00$ e Removal - - - 2 - - - 2 200.00$ f Drainage 1 1 - 2 - - - 4 585.00$ g Culverts - 1 - 2 - - - 3 360.00$ h Signs - - - 2 - - - 2 200.00$ i Pavement Markings 1 - - 2 - - - 3 425.00$ j Signals - 1 - 2 - - - 3 360.00$ k Illumination 1 1 - 2 - - - 4 585.00$ l Utilities - - - 2 - - - 2 200.00$ m Erosion Control and SW3P - - - 2 - - - 2 200.00$ G6 Standards, Specifications and Estimate - - - - - - - -$ a Download, Prepare and Modify Standards 1 2 - 16 - - - 19 2,145.00$ b Specifications 4 24 - 8 - - - 36 5,540.00$ c General Notes 4 16 - 4 - - - 24 3,860.00$ d Preliminary Cost Estimate and item price identification 8 12 - 16 - - - 36 5,320.00$ G7 Prepare contract bid documents and proposals 4 8 20 24 - - - 56 6,980.00$ 700 86,045.00$ V. PLANS, SPECIFICATIONS AND ESTIMATE- SUBTOTAL HOURS SUB-TOTALS 142 303 511 1,843 28 322 11 3,160 364,838.00$ SUBTOTAL 31,950.00$ 48,480.00$ 61,320.00$ 184,300.00$ 5,180.00$ 32,200.00$ 1,408.00$ $364,838.00 Attachment D- Fee Proposal-DRAFT.xlsx V. PS&E Page 8 of 11 Attachment D - CP&Y, INC.Lump Sum Basis Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $80.00 $185.00 IV. PROJECT MANAGEMENT A Project Management (8 months) A1 Create and submit monthly invoices 4 - - - 8 - 12 1,540.00$ A2 Prepare monthly progress reports 4 4 - - - - 8 1,540.00$ A3 Meet with City twice a month 12 - 12 - - - 24 4,140.00$ A4 Prepare project meeting summaries 4 - 12 - - - 16 2,340.00$ A5 Meet with property owners, stakeholders, and City 12 - 12 - - - 24 4,140.00$ A6 Meet with other Stakeholders every 2 months 8 8 - - - - 16 3,080.00$ A7 Internal Design Team Meetings 12 12 10 10 - - 44 6,820.00$ A8 Monitor and Review Sub-consultant invoices 4 - - - 2 - 6 1,060.00$ A9 Coordinate and Review Sub-consultant work products 4 2 - - - - 6 1,220.00$ A10 Project Closeout 2 - 6 - 4 - 12 1,490.00$ 168 27,370.00$ IV. PROJECT MANAGEMENT - SUBTOTAL HOURS SUB-TOTALS 66 26 52 10 14 0 168 27,370.00$ SUBTOTAL 14,850.00$ 4,160.00$ 6,240.00$ 1,000.00$ 1,120.00$ -$ 27,370.00$ Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Total Labor Hours Admin / Clerical Environ Manager Senior Engineer Design Engineer E.I.T.Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx V. Project Management Page 9 of 11 Attachment D - CP&Y, INC. Fee Schedule/Budget for CP&Y, Inc. Task Description $225.00 $160.00 $120.00 $100.00 $80.00 $185.00 VI. Bid and Construction Phase Services A Bid Phase A1 Coordinate with City during Bid Package 4 - 6 5 - - 15 2,120.00$ A2 Attend pre-bid meeting 3 3 - - - - 6 1,155.00$ A3 Assist City at contract bid opening 2 - - 1 - - 3 550.00$ A4 Tabulate bids, research low bidder, make recommendation 1 - - 6 - - 7 825.00$ 31 4,650.00$ B Construction Phase B1 Create and submit monthly invoices (14 months) 4 - - - 10 - 14 1,700.00$ B2 Prepare for and attend pre-construction meeting 4 - - 2 - - 6 1,100.00$ B3 Attend up to 6 construction meetings 8 24 - - - - 32 5,640.00$ B4 Respond to RFI's, make updates as agreed 8 12 - 40 - - 60 7,720.00$ B5 Review Contractor Pay Applications (14 months) 7 28 - - - - 35 6,055.00$ B6 Conduct final site visit for substanial completion 6 4 - 2 - - 12 2,190.00$ B7 Provide shop drawing review 1 2 - 12 - - 15 1,745.00$ B8 Develop as-builts 1 4 - 40 - - 45 4,865.00$ 205 29,315.00$ VI. Bid and Construction Phase Services- SUBTOTAL HOURS SUB-TOTALS 49 77 6 108 10 0 250 35,665.00$ SUBTOTAL 11,025.00$ 12,320.00$ 720.00$ 10,800.00$ 800.00$ -$ 35,665.00$ Mays Street Extension Teravista to Westinghouse City of Georgetown Project Manager Senior Engineer Design Engineer E.I.T.Admin / Clerical Environ Manager Total Labor Hours Total Direct Labor Costs Attachment D- Fee Proposal-DRAFT.xlsx VI. Bid and Construction Phase Page 10 of 11 Attachment D - CP&Y, INC. CADD Plotting sf 1.50$ 136 204.00$ Mylar Plots (22x34 As-Builts) lf 6.00$ 0 -$ Digital Ortho Plotting lf 2.00$ 50 100.00$ 11" X 17" Mylar sheet 1.00$ -$ 8 1/2" X 11" B/W Paper Copies sheet 0.10$ 50 5.00$ 11" X 17" B/W Paper Copies sheet 0.15$ 2,250 337.50$ 8 1/2" X 11" Color Paper Copies sheet 1.00$ 20 20.00$ 11" X 17" Color Paper Copies sheet 1.80$ 20 36.00$ Fax Copies sheet 0.10$ -$ Film and Development roll 8.00$ -$ 4 X 6 Digital Color Prints picture 0.50$ -$ Oversized Digital Color Prints picture 50.00$ -$ Standard Postage letter 0.44$ 24 10.56$ Express Mail (Standard) each 15.00$ 4 60.00$ Express Mail (Oversized) each 30.00$ -$ Deliveries each 25.00$ 4 100.00$ Airfare each 200.00$ -$ Rental Car day 80.00$ -$ Lodging day 85.00$ -$ Meals day 36.00$ -$ Mileage mile 0.550$ 100 55.00$ GPS Rental day 80.000$ -$ HazMat Database Search each 250.000$ -$ TCEQ WPAP Fee each 6,500.000$ 1 6,500.00$ -$ Miscellaneous Project Related Expenses NA at cost NA 71.94$ SUBTOTAL DIRECT EXPENSES 7,500.00$ Mays Street Extension Teravista to Westinghouse City of Georgetown Expense Item Unit Unit Cost Amount Total Cost Attachment D- Fee Proposal-DRAFT.xlsx EXPENSES Page 11 of 11 A. Additional Design Services - Survey Approx. 112' x 2,200' strip across Novak Tract & New Westinghouse Tract, Survey approx. 225' x 1,250' strip along west line of New Westinghouse Tract, Survey approx. 50' x 600' strip along east line of Novak Tract. Task Staff Type Hrs Rate Total Lump Sum Fee Topo/Cross-Sections at 100' intervals and pick up all grade breaks, locate trees 12" or greater, and locate all visible utilities & improvements Field 20 125 2500 Process & Check Field Data Surv Tech 2 85 170 Draft & Contour Data Surv Tech 8 85 680 PM/QC RPLS 4 130 520 $3,870 $3,900 B. Easement Exhibits & Legal Descriptions Task Staff Type Hrs Rate Total Prepare individual easement exhibit plats and legal descriptions for use in acquiring permanent utility easements and temporary construction easements. We will prepare two (2) easement instruments at $1,250/each $2,500 Total $2,500 Total Contract $6,400 Mays Street Extension Project - Surveying ATTACHMENT D - The Wallace Group Lump Sum Fee 1. Soil Borings No.Cost Total Retaining Walls 4 540.00$ 2,160.00$ Mob 2 325.00$ 650.00$ Sub. Tot.2,810.00$ 2. Laboratory Testings No.Cost Total Atters 8 70.00$ 560.00$ -200 8 30.00$ 240.00$ Unconfined Compressive Strength 4 65.00$ 260.00$ UU Triax Compression 2 1,250.00$ 2,500.00$ Sub Tot.3,560.00$ 4. Engineering Hours Billing Rate Total Principal Engineer 4 150.00$ 600.00$ Sr. Engineer 20 105.00$ 2,100.00$ EIT 28 90.00$ 2,520.00$ Sub. Total 5,220.00$ Total 11,590.00$ Cost Estimate-Geotechnical Services Mays Street Extension Project Teravista to Westinghouse Georgetown, Texas Attachment D Attachment D - Fee Proposal - CORSAIR.xlsx Geotechnical Services Page 1 of 1 Attachment D - Fee Proposal - SWCA.docx Page 1 of 1 Attachment D Cost Estimate-SWCA Mays Street Extension Project Teravista to Westinghouse Georgetown, Texas Task I – Cultural Resources Survey $ 870.00 Task II – Cultural Resources Report $ 830.00 Task III –Karst Survey and Reporting $ 990.00 TOTAL COST $ 2,690.00 City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Consideration and possible action to approve the Third Amendment to Task Order BGE-11-001 with Brown & Gay Engineers, Inc., of Austin, Texas, (dated October 25, 2011) related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University Boulevard) in the amount of $350,500.00. – Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director. ITEM SUMMARY: Under Task Order BGE-11-001, the City contracted with Brown & Gay Engineers, Inc., of Austin, Texas, for professional engineering services to produce an updated Project Schematic, Preliminary Engineering Design to the 30% level of effort, including Rights-of-Way Documents, for the FM 1460 Roadway Improvements Project from Quail Valley Drive to University Boulevard and Final Construction Plans, Specifications and Estimate (PS&E) for the portion from Quail Valley Drive to South of La Conterra Drive. Discussions with the City of Round Rock and the Texas Department of Transportation (TxDOT) have resulted in a partnering effort with direction from both agencies to complete the Final PS&E for the entire length; this change was included in the First Amendment to Task Order BGE-11- 001. Further, relocations of City-owned utilities were determined to be eligible for reimbursement by TxDOT were included in the Second Amendment to Task Order BGE-11-001. During the design of the project, the hydraulic analyses determined that two significant modifications were required in the drainage design – an additional barrel would be required for the West Fork of Smith Branch and the culvert intended for Smith Branch would actually require upsizing to a bridge. The Engineer has completed the design of the project with these modifications. Also, during acquisition of rights-of-way, several modifications were required as a result of those negotiations (additional driveways and additional widths of proposed driveways). Last, additional development along the corridor has required modifications in the design for adequate accommodations. The costs of this additional design efforts is $350,500.00 and some of the revisions will result in the issuance of Change Order No. 1 for the project. Attached is the Proposed Third Amendment to Task Order BGE-11-001 with Brown & Gay Engineers related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University Boulevard) in the amount of $350,500.00. GTAB RECOMMENDATION: This Proposed Third Amendment to Task Order BGE-11-001 if funded by both Roadway Improvement Bond Program, as approved by the voters in November 2008, and GTEC FM 1460 ROW and Utility Relocations surplus funds. This item was unanimously recommended by the GTAB Board for Council approval at the April 10, 2015, GTAB Board meeting. STAFF RECOMMENDATION: Staff has reviewed the work effort required for these modifications, concurs with the man-hours required and recommends approval of the Proposed Third Amendment to Task Order BGE-11-001 with Brown & Gay Engineers, Inc., related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University Boulevard) in the amount of $350,500.00. FINANCIAL IMPACT: Funding is available from the Roadway Improvement Bond Program, as approved by the voters in November 2008, and GTEC FM 1460 ROW and Utility Relocations surplus funds. The Financial Worksheet is attached. SUBMITTED BY: Bill Dryden, P.E., Transportation Engineer ATTACHMENTS: Description Type Financial Worksheet Exhibit Third Amendment to Task Order No. BGE-11-001 Exhibit PROJECT No.DATE: PROJECT NAME: 1CC 3/30/2015 Division/Department: Director Approval EGP 3/30/15 Prepared By:Finance Approval TOTAL BUDGET 4,000,000.00 Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B) Budget Consulting 350,500.00 350,500.00 9% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 0.00 350,500.00 350,500.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget DESIGN 120-9-0880-90-088 2,500,000.00 111,293.00 Bond Funding 400-9-0980-90-061 1,500,000.00 239,207.00 GTEC Funding Total Budget 4,000,000.00 350,500.00 TOTAL PROJECT BUDGET 4,000,000.00 (includes all previous yrs.) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 2,388,707.00 350,500.00 2,739,207.00 68% Right of Way 0.00 0.00 0.00 0% Construction 0.00 0.00 0.00 0% Other Costs 0.00 0.00 0.00 0% Total Project Costs 2,388,707.00 350,500.00 2,739,207.00 Bill Dryden, Transportation Engineer Transportation Services CIP - Budgetary and Financial Analysis Worksheet Comments: FM 1460 FM 1460 FM 1460 Widening Engineering (PS&E) 3rd Amendment FM 1460     City of Georgetown  From Quail Valley Dr to University Blvd  Task Order Amendment #3   Services to be Provided by the Engineer  EXHIBIT A  Schedule of Engineer’s Services  ROUTE AND DESIGN STUDIES (Function Code 110) (Terracon & BGE) Perform three borings, one on each abutment of the proposed bridge location and one along the stream bank immediately downstream (north) of the proposed bridge. Bridge borings will be taken to an estimated depth of fifty-five feet. The stream bank boring will be taken to an estimated depth of 20 feet. Obtain Texas Cone Penetration (TCP) blow counts every five vertical feet for the two bridge borings. Provide continuous sampling in the upper ten feet of the shallow stream bank bore and at every five feet for the remainder of the depth. Perform laboratory testing to classify soil strata, evaluate plasticity and shrink/swell potential, evaluate the compressive strength and determine D50 grain size. Prepare bore logs in WINCORE format and develop a boring location plan. Provide recommendations for bridge foundations, including allowable bearing pressures, depths and associated settlement. Prepare Geotechnical Report and submit WINCORE file. SOCIAL, ECONOMIC AND ENVIRONMENTAL STUDIES and PUBLIC INVOLVEMENT (Function Code 120) (Cox McLain & BGE) Revise the supplemental environmental assessment to include the proposed realignment of FM 1460 at S.E. Inner Loop and the impacts to the previously approved right-of-way footprint. Hold meetings with affected property owners (approximately 4 meetings). Create exhibits to facilitate meetings and to include in the supplemental environmental assessment document. Coordinate with TxDOT and respond to FHWA and agency review comments. RIGHT OF WAY DATA (Function Code 130) (Inland Geodetics & BGE) Adjust Right-Of-Way Mapping and acquisition documents to accommodate the realignment of FM 1460 at S.E. Inner Loop. Submit for review and approval. Create revised ROW exhibits. Coordinate with City staff and the City’s attorney/appraiser to provide exhibits during acquisition process. PROJECT MANAGEMENT (Function Code 145) (BGE) Attend and document additional alternatives analysis, design, and review meetings with the City and TxDOT. Attend meetings with adjacent property owners as requested by the City and/or TxDOT. Coordinate with Subconsultants. FIELD SURVEYING (Function Code 150) (Inland Geodetics) Provide additional topographic and right-of-way survey required by the realignment of FM 1460 at S.E. Inner Loop and recent development along the project corridor. Provide horizontal and vertical ties to bridge boring locations. Update topographic survey file and create a new 3D file. ROADWAY DESIGN CONTROLS (Function Code 160) (BGE) Develop alternative analysis for proposed realignment of FM 1460 at S.E. Inner Loop. Develop preliminary alignments, profiles, and associated cross sections for each alternative. FM 1460     City of Georgetown  From Quail Valley Dr to University Blvd  Task Order Amendment #3   Services to be Provided by the Engineer  For the preferred alternative, revise designs, details, and appropriate plan sheets to incorporate the proposed realignment of FM 1460 at S.E. Inner Loop including proposed horizontal alignment, vertical profile, edge of pavement, typical sections, horizontal alignment data sheets, plan and profile sheets, removal sheets, and design cross-sections. Revise base maps and appropriate plan sheets to implement combining the North and South plan sets into a single construction plan set. Revise the Intersection Layout for the Westinghouse Road intersection to incorporate the new traffic signal. DRAINAGE (Function Code 161) (BGE) Hydraulic Analysis/Design at Smith Branch and West Fork Smith Branch Obtain the current FEMA Effective Model of Smith Branch and West Fork Smith Branch. Develop the Revised Effective Model by converting the Effective hydraulic model from WSP-2 to HEC- RAS. Calibrate the HEC-RAS model, as necessary, to produce results consistent with the HEC-2 model and as indicated on the FIRM. Utilize the Revised Effective Model to develop the Existing Conditions Model by incorporating site- specific channel cross sections obtained from the current survey files. Ensure adequate channel cross sections are added to properly model the contraction and expansion zones associated with the existing structure. Determine design year frequency based on the existing conditions analysis. Develop channel and bridge cross sections to reflect the proposed condition alternatives. Analyze impacts of the various alternatives to the design year and 100-year WSELs. Design a proposed roadway and bridge configuration that provides for no adverse impact to the 100-year WSEL. Develop a Proposed Conditions Model for the preferred alternative. Develop a FEMA coordination letter describing the proposed improvements and the results of the hydraulic analysis. (Assume that a CLOMR/LOMR will not be required and that coordination with FEMA will be informal.) Develop a Grading Layout, as necessary, for proposed channel grading in the vicinity of the proposed bridges at Smith Branch. Revise the hydraulic analysis and associated plan sheets, incorporating the comments received from the review of the 60% submittal. Resubmit to the City and TxDOT for approval. Complete final Hydraulic Data and Drainage Area Map sheets. Incorporate comments received from the review of the 60%, 90% and 100% submittals. Scour Analysis Conduct a scour analysis for the proposed bridge structures in accordance with the Texas Secondary Evaluation and Analysis for Scour (TSEAS, 1993). Develop a plan sheet summarizing the results of the scour analysis, including a section view of the proposed bridge configuration that delineates the limits of potential scour. Hydraulic Report Develop the Hydraulic Report, documenting the results of the hydrologic studies, hydraulic analyses and designs for Smith Branch and West Fork Smith Branch. Include the Hydraulic Data and Drainage Area FM 1460     City of Georgetown  From Quail Valley Dr to University Blvd  Task Order Amendment #3   Services to be Provided by the Engineer  Map sheets, the Bridge Layout sheet, and the Scour Envelope sheet in the report. Submit four (4) copies to the City and TxDOT for review and approval. SIGNING, MARKINGS, ILLUMINATION, AND SIGNALIZATION (Function Code 162) (BGE) Signing and Pavement Marking Layouts Revise the Signing and Pavement Marking Layouts to accommodate the realignment of FM 1460 at S.E. Inner Loop and the new traffic signal at the Westinghouse Road intersection. Revise the Small Sign Summary to accommodate the new traffic signal at the Westinghouse Road intersection. Intersection Analysis / Signal Warrant Attend a meeting with the City and TxDOT to discuss the data collection efforts and the possible installation of a traffic signal at the proposed intersection of FM 1460 and High Tech Drive. Conduct a field review of the proposed intersection location, obtain photographs, and prepare a future conditions diagram. At the intersection of FM 1460 and High Tech Drive, perform manual AM and PM peak period turning movement counts (7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m.). Perform 24-hour machine counts at the following locations: 1. Quail Valley Drive westbound approach to FM 1460 2. High Tech Drive westbound approach to FM 1460 3. FM 1460 southbound approach to High Tech Drive 4. FM 1460 northbound approach to High Tech Drive 5. FM 1460 southbound to Rabbit Hollow Lane 6. FM 1460 northbound to Rabbit Hollow Lane 7. Rabbit Hollow Lane eastbound approach to FM 1460 Obtain crash records for the study location from the County for the most recent thirty-six (36) month period, analyze the data and prepare a summary of the crashes. Review the current Georgetown Travel Demand Model and determine the future traffic projections for the intersection of FM 1460 and High Tech Drive and develop opening year projections. Following the guidelines published in the latest edition of the Texas Manual on Uniform Traffic Control Devices, perform: 1. Signal warrant analysis based on existing conditions, 2. Signal warrant analysis based on projected volumes for opening year. Prepare and submit three (3) copies of the signal warrant Technical Memorandum to the City and TxDOT for review and comment. The memo will summarize the findings of the traffic counts, field investigation, and warrant analysis for the proposed intersection of FM 1460 and High Tech Drive. Additionally, the memo will address anticipated future impacts based on the data contained within the current Georgetown Travel Demand Model. Included within the Technical Memorandum will be an existing and future condition diagram, field photographs, and traffic count data (existing and projected). FM 1460     City of Georgetown  From Quail Valley Dr to University Blvd  Task Order Amendment #3   Services to be Provided by the Engineer  Temporary Traffic Signal Plans Prepare detailed plans for the temporary installation of a traffic signal at the Westinghouse Road intersection for two construction phases. The following plan sheets will be prepared:  Temporary Traffic Signal Quantity Summary Sheet.  General Notes for Temporary Traffic Signal Installation.  Existing Signal Layouts (one per construction phase), showing the existing signal demolition plan, equipment to be salvaged/re-used and the proposed intersection geometry for the applicable construction phase.  Proposed Temporary Signal Layouts (one per construction phase), showing the proposed signal poles, controller cabinet, vehicle signals, vehicle detection devices, intersection illumination, conduit, ground boxes, electrical service and signal pole chart.  Signal Phasing and Wiring Diagrams, showing the conduits and cables chart, cable termination chart, electrical service specifications, phasing diagram, orientation diagram, and miscellaneous cable charts.  Traffic Signal Elevations Sheets, showing elevation drawings for each signal pole with the location of signal heads, signs and detection devices.  Traffic Signal Installation Details, showing miscellaneous installation details for timber pole installation. Permanent Traffic Signal Plans Prepare detailed traffic signal plans for the permanent installation at the realigned S.E. Inner Loop intersection and the Westinghouse Road intersection. The following plan sheets will be prepared:  Traffic Signal Quantity Summary Sheets.  General Notes for Traffic Signal Installations.  Existing Signal Layouts, showing any existing signal demolition plans, equipment to be salvaged/re-used, and the proposed ultimate geometry for the intersections.  Proposed Traffic Signal Layouts, showing the proposed signal poles, controller cabinet, vehicle and pedestrian signals, vehicle detection devices, intersection illumination, signal communications, conduit, ground boxes, electrical service and signal pole chart.  Signal Phasing and Wiring Diagrams, showing the conduits and cables chart, cable termination chart, electrical service specifications, phasing diagram, orientation diagram, miscellaneous cable charts, and street name sign designs.  Traffic Signal Elevations Sheets, showing elevation drawings for each signal pole with the location of signal heads, signs and detection devices.  Traffic Signal Striping Sheets, showing the proposed crosswalk and stop line locations in relation to the proposed ADA ramps.  Traffic Signal Advance Warning Device Layout, showing the locations and types of proposed advance warning signs and/or solar powered flashing beacon assemblies.  Traffic Signal Installation Details, showing miscellaneous installation details for vehicle detection, signal communications, pedestrian signals and pushbuttons.  Traffic Signal Support Structure standards, showing the types and sizes of the proposed poles, mast arms, and illumination arms.  Traffic Signal Pole Foundation standards, showing the size, type and depth of the foundation for each signal pole and pedestrian pole. FM 1460     City of Georgetown  From Quail Valley Dr to University Blvd  Task Order Amendment #3   Services to be Provided by the Engineer   Miscellaneous traffic signal standards, including mast arm damping plates, luminaire support structures and fitting assemblies, controller cabinet foundations, electrical services, roadway illumination and traffic control for traffic signal installation. Illumination Plans Develop an Illumination Layout for the following intersections:  Quail Valley Drive  High Tech Drive  Existing FM 1460  CR 166  La Conterra Boulevard  Midnight Lane  Coach Light Drive  Terravista Club Drive/CR 186  Asbury park Drive Prepare circuit wiring diagrams, showing the luminaires, electrical conductors, length of runs, and service pole assemblies for each intersection. Integrate existing illumination within the project limits into the proposed design, where feasible. Coordinate with the City and TxDOT for the types of illumination poles and mast arms to be proposed for use on the project. Calculate illumination quantities and prepare an Illumination Summary Sheet. MISCELLANEOUS DESIGN (Function Code 163) (BGE) Traffic Control Plans Revise Traffic Control Plan and Construction Sequence Narrative sheets to accommodate the realignment of FM 1460 at S.E. Inner Loop, the new traffic signal at the Westinghouse Road intersection, and combining the North and South PS&E packages into a single construction plan set. Develop a horizontal alignment, vertical profile, and cross sections for the new temporary connection required to accommodate combining the North and South PS&E packages into a single construction plan set. Calculate revised TCP quantities and update TCP summaries accordingly. Cost Estimate, General Notes and Specifications Revise Construction Cost Estimate to include all proposed modifications. Review and revise General Notes, as necessary, to incorporate notes associated with additional bid items. Review and revise Special Specifications and Special Provisions to accommodate additional bid items. Combine/revise all Summary Sheets. Review and update Standard Sheets. Revise Construction Time Estimate. FM 1460     City of Georgetown  From Quail Valley Dr to University Blvd  Task Order Amendment #3   Services to be Provided by the Engineer  BRIDGE DESIGN (Function Code 170) (BGE) Bridge Layout Sheets Develop Bridge Layout sheets for FM 1460 at the proposed crossings of Smith Branch. Prepare the layouts in accordance with the criteria set forth in the Bridge Detailing Manual Check List, and the Bridge Project Development Manual. Utilize TxDOT standard bridge superstructure and substructure designs and details to the fullest extent possible. Bridge Design and Detailing Develop bridge designs and details necessary to supplement the applicable TxDOT bridge standards. Calculate bent/beam geometry and bearing seat elevations. Create Bent and Beam Report/Bearing Seat Elevations Sheet. Determine drilled shaft lengths using the TxDOT Table for Setting Lengths of Drilled Shafts or the WINCORE program. Assume unsupported combined column and drilled shaft length will not exceed TxDOT standard bridge plan design. Calculate bridge quantities and column heights. Provide bridge quantities and bearing seat elevations on Bridge Estimate and Quantities Sheet. FM 1460 EXHIBIT D - Estimated Fee Schedule TASK ORDER BGE-11-001 AMENDMENT #3 FC DESCRIPTION BGE BGE Hours Terracon Inland Cox McLain TOTAL FC 110 ROUTE AND DESIGN STUDIES 3,320.00$ 24 9,165.50$ 12,485.50$ FC 120 ENVIRONMENTAL 10,316.00$ 74 12,266.42$ 22,582.42$ FC 130 ROW 8,404.00$ 72 3,484.00$ 11,888.00$ FC 150 FIELD SURVEYING AND PHOTOGRAMMERTRY -$ 0 13,140.00$ 13,140.00$ FC 160 ROADWAY DESIGN CONTROLS 35,784.00$ 328 35,784.00$ FC 161 DRAINAGE 65,588.00$ 456 65,588.00$ FC 162 SIGNING, PAVEMENT MARKINGS & SIGNALIZATION 71,156.00$ 579 71,156.00$ FC 163 MISCELLANEOUS ROADWAY 48,024.00$ 392 48,024.00$ FC 145 GENERAL MANAGEMENT / COORDINATION 18,184.00$ 122 18,184.00$ FC 170 STRUCTURES 50,056.00$ 354 50,056.00$ DIRECT EXPENSES 1,612.08$ 1,612.08$ 312,444.08$ 2,401.00 9,165.50 16,624.00 12,266.42 350,500.00$ EXHIBIT D - Estimated Fee Schedule COST SUMMARY - BGE SR. PROJECT SENIOR PROJECT SENIOR ENGR Third Amendment to Task Order BGE-11-001 MANAGER ENGINEER ENGINEER EIT TECH TECH CLERICAL TOTAL FC 110 ROUTE AND DESIGN STUDIES 4 0 14 0 6 0 0 24 FC 120 ENVIRONMENTAL 12 0 46 0 16 0 0 74 FC 130 ROW 10 0 14 0 40 0 8 72 FC 150 FIELD SURVEYING AND PHOTOGRAMMERTRY 00000000 FC 160 ROADWAY DESIGN CONTROLS 20 0 62 24 142 80 0 328 FC 161 DRAINAGE 32 142 174 8 96 0 4 456 FC 162 SIGNING, PAVEMENT MARKINGS & SIGNALIZATION 39 31 202 38 269 0 0 579 FC 163 MISCELLANEOUS ROADWAY 28 70 38 112 136 8 0 392 FC 145 GENERAL MANAGEMENT / COORDINATION 30 8 64 20 0 0 0 122 FC 170 STRUCTURES 32 120 80 48 54 20 0 354 TOTAL HOURS 207 371 694 250 759 108 12 2401 MANHOUR RATES 200.00$ 174.00$ 138.00$ 98.00$ 98.00$ 87.00$ 69.00$ 129.46$ TOTAL DIRECT LABOR COSTS 41,400.00$ 64,554.00$ 95,772.00$ 24,500.00$ 74,382.00$ 9,396.00$ 828.00$ 310,832.00$ EXPENSE COST 1,612.08$ TOTAL 312,444.08$ MANHOUR ESTIMATE - BGE # OF SR. PROJECT SENIOR PROJECT SENIOR ENGR SHTS MANAGER ENGINEER ENGINEER EIT TECH TECH CLERICAL TOTAL FC 110 ROUTE AND DESIGN STUDIES 1 Terracon Geotechnical Investigations Coordination N/A 0 2 Subconsultant Coordination N/A 4 4 8 3 Develop Boring Wincore Plan Sheets N/A 2 6 8 4 Perform QC/QA on Geotechnical Report N/A 8 8 SUBTOTAL 0 4 0 14 0 6 0 0 24 FC 120 ENVIRONMENTAL 1 Cox McLain Environmental Coordination N/A 0 2 Subconsultant Coordination N/A 4 4 8 3 Create Exhibits for MAPOs N/A 4 8 12 4 Coordinate w/TxDOT for Re-Evaluation N/A 4 12 16 5 Create Exhibits for Environmental Document N/A 6 8 14 6 Perform QC/QA on Environmental Re-Evalulation document N/A 8 8 7 Respond to TxDOT, FHWA and Agency Review comments N/A 4 12 16 SUBTOTAL 0 12 0 46 0 16 0 0 74 FC 130 ROW 1 Inland ROW Coordination N/A 0 2 Subconsultant Coordination 44 8 3 Coordinate w/TxDOT 44 8 4 Create ROW Exhibits for Land Owners 40 8 48 4 Perform QC/QA on revised ROW Mapping 26 8 SUBTOTAL 0 10 0 14 0 40 0 8 72 FC 150 FIELD SURVEYING AND PHOTOGRAMMERTRY 1 Inland Survey Coordination N/A 0 SUBTOTAL 0 0 0 0 0 0 0 0 0 FC 160 ROADWAY DESIGN CONTROLS 1 Geometric Design (Develop Alts.,Revise Align & EOP for S.E. Inner Loop shift)816241664 2 Typical Sections ( Update for S.E. Inner Loop & combine N & S plan sets)4 8 16 8 36 3 Alignment Data Sheets (Update S.E. Inner Loop)26 8 4 Roadway Plan & Profile Sheets (any showing int with S.E. Inner Loop)8 4 16 24 52 5 Roadway Plan & Profile Sheets (combine N & S sections)44816 32 6 Intersection Layouts (at S.E. Inner Loop)48816 36 7 Removal Layouts (Int at S.E. Inner Loop & combine north & south plan sets)4 8 16 28 8 GEOPAK Roadway Model ( Update at S.E. Inner Loop)N/A 4 16 20 9 Roadway Cross Sections (Update for S.E. Inner Loop shift)4 8 40 52 SUBTOTAL 0 20 0 62 24 142 80 0 328 FC 161 DRAINAGE Hydraulic Analysis at Smith Branch and West Fork at Smith Branch 1 Develop Revised Effective Model by converting WSP-2 to HEC-RAS 44816 68 2 Develop Existing Conditions Model 4 8 36 12 60 3 Develop Proposed Condition Model 4 8 24 12 48 4 Design a bridge/roadway profile to have no impact to the 100 yr WSEL 4328 44 5 Develop a FEMA coordination letter 48 214 6 Grading layout for proposed channel grading 16 8 16 40 7 Revise Hydraulic analysis and associated plan sheets 2168812 46 8 Update Hydraulic data and Drainage area map sheets 812 20 9 Perform Scour Analysis 4 32 8 12 56 10 Develop Scour Analysis Sheet 266 12 26 11 Update Hydraulic Report 4 8 20 2 34 SUBTOTAL 0 32 142 174 8 96 0 4 456 FC 162 SIGNING, PAVEMENT MARKINGS & SIGNALIZATION Revisions for S.E. Inner Loop shift, signal at Westinghouse & combine N&S plan set 1 Update Signing and Pavement Marking Layouts 2 6 16 16 40 2 Update Summary of Small Signs Tabulation 264 12 3 Update/Create Intersection Layouts 26816 32 Intersection Analysis / Signal Warrant 4 Meeting with TxDOT and COG 2 2 TOTAL LABOR AND EXPENSE COSTS FC DESCRIPTION EXHIBIT D - Estimated Fee Schedule # OF SR. PROJECT SENIOR PROJECT SENIOR ENGR SHTS MANAGER ENGINEER ENGINEER EIT TECH TECH CLERICAL TOTALFC DESCRIPTION 5 Site Inspection 14 5 6 Data Collection/Analysis 4 4 7 Accident Analysis 13 4 8 Signal Warrant Study 26 8 9 Traffic Study 412 5 21 Temporary Traffic Signal Plans for FM 1460 at Westinghouse Rd (2 Layouts) 10 Traffic Signal Quantity Summary 62 8 11 General Notes for Traffic Signal Installation 142 7 12 Existing Signal Layouts 816 24 13 Proposed Temporary Traffic Signal layouts 21216 30 14 Signal Phasing and Wiring Diagrams 11012 23 15 Traffic Signal Elevations Sheet 1 6 12 19 16 Traffic Signal Installation Details 1 6 10 17 Traffic Signal Plans for FM 1460 at Westinghouse & SE Inner Loop 17 Traffic Signal Quantity Summary 62 8 18 General Notes for Traffic Signal Installation 142 7 19 Existing Signal Layouts 816 24 20 Proposed Traffic Signal layouts 21216 30 21 Signal Phasing and Wiring Diagrams 11012 23 22 Traffic Signal Elevations Sheet 1 6 12 19 23 Traffic Signal Striping Sheets 46 10 24 Advance Warning Device Layouts 186 15 25 Traffic Signal Installation Details 1 6 10 17 26 Signal Pole Foundation Sheet 286 16 Illumination layouts at Intersections (Safety Lighting)(9 Intersections) 27 Develop Illumination Layouts 42440 68 28 Prepare Circuit Wiring Diagrams, Elec Conductors, Run Lengths, Service Pole Assemblies 62424 54 29 Illumination Quantity Summary Sheet 21686 32 SUBTOTAL 0 39 31 202 38 269 0 0 579 FC 163 MISCELLANEOUS ROADWAY 1 Construction Sequence Narrative 28 4 14 2 Update TCP Phasing Overview (General)2 8 16 24 50 3 Revise TCP Typical Sections (S.E. Inner Loop shift & overlap of N & S plans)2 8 12 16 38 4 TCP Phasing Overview (four phases)412 1624 56 5 TCP Layouts (Shift at S.E. Inner Loop & Signal at Westinghouse)2 8 12 16 38 6 TCP Layouts (Combine N & S Plan sets)2 8 12 16 38 7 Update & Combine Summary of Quantities Sheets 484 16 8 Temporary Connector P&P and Cross Sections 2 8 16 24 8 58 9 Update Cost Estimate N/A 12 16 28 10 Update General Notes N/A 8 16 24 11 Update Specifications N/A 2 8 10 12 Review & Update Standard Drawings 28 10 13 Update ConstructionTime Estimate N/A 2 6 4 12 SUBTOTAL 0 28 70 38 112 136 8 0 392 FC 145 GENERAL MANAGEMENT / COORDINATION 1 Attend and Document additional design & review meetings N/A 16 8 16 4 44 2 Attend meetings with Land Owners N/A 6 32 16 54 3 Coordinate additional work with sub-consultants (KPA & Halff)N/A 8 16 24 SUBTOTAL 0 30 8 64 20 0 0 0 122 FC 170 STRUCTURES 1 Develop Bridge Layouts for FM 1460 over Smith Branch 8 8 24 16 24 20 100 2 Calculations for Bridge design (beam/bent geometry & bearing seat elevations)8 48 40 8 104 3 Create Bent & Beam Report/Bearing seat elevation sheet 4 16 8 24 52 4 Calculate Bridge quantities and column heights 424 166 50 5 Determine drilled shaft lengths 82416 48 SUBTOTAL 0 32 120 80 48 54 20 0 354 DIRECT EXPENSES ITEM UNIT RATE QUANT TOTAL Mileage MILE 0.55$ 400 220.00$ Delivery EA 25.00$ 3 75.00$ Copies (11x17)EA 0.20$ 250 50.00$ Copies (8.5x11)EA 0.10$ 300 30.00$ Data Collection (Signal Warrant-Traffic Count)EA 1,225.00$ 1 1,225.00$ Miscellaneous EA 12.08$ 1 12.08$ 1,612.08$ FM 1460 EXHIBIT D - Estimated Fee Schedule (Inland Geodetics) SERVICE 2 CREW 3 CREW 4 CREW ADD PM RPLS FC TECH GPS TECH ADMIN TOTAL TOTAL RATE / HOUR $125 $150 $165 $32 $126 $120 $78 $85 $85 $45 # of Units # of Hours # of Units # of Days # of Units # of Days PROPERTY RESEARCH -$ -$ PROPERTY SCHEM UPDATES -$ -$ UPDATE OWNERSHIP LIST -$ -$ FILE REVIEW AND CONSOLIDATION -$ -$ SITE VISITS FOR CHANGES -$ -$ -$ -$ -$ -$ PRELIMINARY TASKS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS -$ 0 HRS 0 DAYS 0 DAYS -$ SECONDARY CONTROL TRAVERSE -$ -$ VERTICAL DATUM SYSTEM -$ -$ CONTROL RECOVERY -$ -$ PRIMARY CONTROL INSTALLATION -$ -$ -$ -$ UTILITY NOTIFICATION/TRACK -$ -$ -$ -$ FIELD SURVEYING -$ -$ DATA PROCESSING -$ -$ FIELD CHECKS QC -$ -$ CROSS SECTIONS -$ -$ -$ -$ TOPOGRAPHIC SURVEY 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS -$ 0 HRS 0 DAYS 0 DAYS -$ -$ -$ RECONCILE EXISTING FILES -$ -$ -$ -$ FIELD SURVEYING (Bridges at Smith Creek)48 HRS 16 HRS 9,120.00$ 9,120.00$ TITLE COMMITMENT REVIEW -$ -$ ROW ACQ/PARCELS REVISIONS 4 HRS 12 HRS 16 HRS 4 HRS 3,484.00$ 3,484.00$ MONUMENTATION/VERIFY/REPLACE/NEW -$ -$ REDUCE FIELD DATA TO APPEND TOPO 8 HRS 36 HRS 4,020.00$ 4,020.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ ROW ACQ SURVEYING 0 HRS 48 HRS 0 HRS 0 HRS 4 HRS 36 HRS 0 HRS 52 HRS 0 HRS 4 HRS 16,624.00$ 0 HRS 0 DAYS 0 DAYS 16,624.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS 0 HRS -$ 0 HRS 0 DAYS 0 DAYS -$ SUB-TOTAL 0 HRS 48 HRS 0 HRS 0 HRS 4 HRS 36 HRS 0 HRS 52 HRS 0 HRS 4 HRS 16,624.00$ TOTAL 0 HRS TOTAL 0 DAYS TOTAL 0 DAYS 16,624.00$ REIMBURSEABLE ITEMS -$ REIMBURSEABLE SERVICES -$ ESTIMATED FEE $0 $7,200 $0 $0 $504 $4,320 $0 $4,420 $0 $180 $0 $0 $0 16,624.00$ GPS REC. ($15/Unit/Hour) VEHICLES ($60/Unit/Day)ATV's ($55/Unit/Day) FM 1460 EXHIBIT D - Estimated Fee Schedule COST SUMMARY - TERRACON FC 110 - ROUTE AND DESIGN STUDIES SERVICE UNIT COST ESTIMATED UNITS ESTIMATED TOTAL Field Program Drill Rig Mobilization, local (within 50-mile radius), each 300.00$ 1 300.00$ Traffic Control, per day 750.00$ 1 750.00$ Drill Crew Hourly Rate for standby/clean-up, per hour 225.00$ 1 225.00$ Soil Test Boring, per foot (0 to 55 feet)14.00$ 130 1,820.00$ TxDOT Cone, each 30.00$ 26 780.00$ Rock Coring, hard formation, per foot (0 to 55 feet)20.00$ 130 2,600.00$ Field Geologist, P.G., per hour 70.00$ 4 280.00$ Vehicle Charge, per day 40.00$ 1 40.00$ 6,795.00$ Laboratory Testing Atterberg Limits, each 50.00$ 3 150.00$ Moisture Content, each 8.00$ 6 48.00$ Absorption Swell Test, each 100.00$ 3 300.00$ Unconfined Compression Test (soil), each 30.00$ 3 90.00$ Unconfined Compression Test (rock), each 35.00$ 3 105.00$ Percent Passing the No. 200 Sieve, each 40.00$ 3 120.00$ Soil-Lime Relationship, PI series (0, 6, 8, 10%)200.00$ 1 200.00$ Soil-Lime Relationship, pH series (0, 6, 8, 10%)100.00$ 1 100.00$ TEX-114-E, each 150.00$ 1 150.00$ CBR, each 200.00$ 1 200.00$ Chloride & Sulfate Content (TEX-620-J), each 75.00$ 3 225.00$ 1,688.00$ Engineering & Report Preparation Senior Principal, P.E., per hour 170.00$ 1 170.00$ Principal, Geotechnical Engineer, P.E., per hour 140.00$ 1 140.00$ Project Geotechnical Engineer, per hour 105.00$ 3 315.00$ Draftsman, per hour 70.00$ 0.5 35.00$ Clerical/Administrative Staff, per hour 45.00$ 0.5 22.50$ 682.50$ 9,165.50$ Subtotal-Field Program Subtotal-Lab Testing Subtotal-Engr & Report Prep Total Estimated Cost using Unit Rates FM 1460 EXHIBIT D - Estimated Fee Schedule (Cox McLain) LABOR Sr. Env. Sr. Env. Env. Env. Env. Env. Env. Env. Totals Scientist II Scientist I Prof. II Prof. I Staff II Staff I Tech Tech II I ENVIRONMENTAL STUDIES Hours Hours Hours Hours Hours Hours Hours Hours Hours General Project Management and Communications 600000 006 1 Project Description 0 0 0000 000 2 Purpose and Need 0 0 0000 000 3 Alternatives Analysis 0 0 0000 000 4 Affected Environment and Environmental Consequences 4.1 Land Use Impacts 0 0 0000 000 4.2 Social and Economic Impacts 0 0 0000 000 4.3 Traffic and Circulation 0 0 0000 000 4.4 Noise 0 0 0000 000 4.5 Air Quality 0 0 0000 000 4.6 Cultural Resources — Historic Structures 0 0 0000 000 Coordination 000000 000 Research Design 000000 000 Survey Field Work 000000 000 Historic Resources Survey Report 000000 000 NEPA Document 000000 000 4.7 Cultural Resources — Archeology 0 0 0000 000 Records Search and THC coord. Letter 0 0 0000 000 100 percent Pedestrian Survey and 106 Coordination (none required)000000 000 4.8 Water Resources 0 0 0000 000 4.9 Wetlands and Other Waters of the U.S. 0 0 0000 000 4.1 Biological Resources 0 0 0000 000 4.10.1 Endangered Species Habitat Assessment 0 0 0000 000 4.11 Hazardous Materials 0 0 0000 000 4.12 Parklands 0 0 0000 000 4.13 Construction Impacts 0 0 0000 000 4.14 Preparation of Information for EPIC Sheets 0 0 0000 000 4.15 Indirect and Cumulative Impacts 0 0 0000 000 5 GIS/Graphics 0 0 0000 000 6 Supplemental EAUpdate/Comment Response 24 8 0 2 40 32 24 12 142 7 Prepare WPAP submittal (with B&G) 0 0 0000 000 8 Preconstruction Notification to USACE (Assume 2 PCNs required)000000 000 9 Prepare WilCo RHCP Application (assume none) 0 0 0000 000 10 Prepare Section 4(f)/6(f) Statements (assume none required)000000 000 11 Public Involvement Activities (assume none) 11.1 Prepare for and Attend Public Meeting 0 0 0000 000 11.2 Prepare for and Attend Public Hearing 0 0 0000 000 11.3 Prepare Public Hearing Summary and Analysis 0 0 0000 000 Total Labor Hours 3080 240322412148 Billing Rate $138.00 $120.75 $100.63 $86.25 $71.88 $63.25 $51.75 $44.56 Total Labor Cost $4,140 $966 $0 $173 $2,875 $2,024 $1,242 $535 $11,954.42 EXPENSES Unit Quantity Rate Total Subconsultant--Historic Resources Survey Invoice 0 $0.00 $0 Invoice 0 $2,500.00 $0 Subconsultant--Other Invoice 0 $0.00 $0 HazMat Database Search (TelAll)at cost 0 $300.00 $0 Mileage Miles 0 $0.550 $0 Hotel (Taxes/fees not included)Day 0 $85.00 $0 Per Diem Day 0 $36.00 $0 Overnight Delivery Letter 1 $12.00 $12 Misc. Field Supplies LS 0 $150.00 $0 Aerial photography/Mapping Materials LS 0 $100.00 $0 Film Process and Development 36 Exp. 0 $20.00 $0 Backhoe Rental Day 0 $750.00 $0 Newspaper publication Day 0 $750.00 $0 Court reporter fee Hour 0 $150.00 $0 Report Reproduction Each 20 $15.00 $300 TOTAL Nonlabor Expenses $312.00 TOTAL COST - CMEC $12,266.42 Subconsultant--Geologic Assessment (Jim Sansom, P.G.) COST SUMMARY - COX McLAIN FC 120 - ENVIRONMENTAL City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Consideration and possible action to authorize payment to Williamson County for reimbursement of previously allocated funds for Williams Drive improvements in the amount of $915,891. - Micki Rundell, CFO ITEM SUMMARY: On November 7, 2006, GTEC authorized payment to TXDOT for right of way acquisition for the widening of Williams Drive. At that time, the widening project was anticipated to be done by TXDOT. Unfortunately, funding was not available to undertake the project. In January 2009, the City entered into an Interlocal Agreement (ILA) with Williamson County for expansion of Williams Drive from DB Wood to FM 3405. The ILA agrees that 65% of the cost of the project would be paid by the City, with the remainder being funded by the County. The City’s estimated costs per the ILA were estimated to be approximately $5.1M. To date, the City has paid $4.7M. In addition, Federal Funds (payable through a CAMPO grant) of $8.8M or 80% were to be used in funding the project. The grant funds were administered by the City, and payable upon receipt to the County. The County oversaw contract administration and construction of the project. Cost of utility relocations and other cost overruns resulted in costs being greater than projected and thus requiring additional funding from the City. In 2010, the City Council expected to fund an additional $400,000 towards the project, but withheld final payment until the project was closed out and reconciled by the County. At this point, cost overruns indicated an additional $1.2M in City funding may be needed to cover these costs. Delays due to contractors, relocation of utilities and other factors prevented the final closeout until early 2014. Williamson County provided the reconcilement of the project in August 2014. In 2013, TxDOT refunded $915,891 of the $1.2 million GTEC paid for right-of-way acquisition in 2006. Finance has “set those funds aside” anticipating future action. The action now being requested is for the GTEC Board to authorize and approve payment of the $915,891 refund of GTEC funds to settle the cost overruns experienced on the County/City project to construct the Williams Drive widening and related improvements. Independent authorization and approval of the expenditure by the GTEC Board is required because GTEC it is a separate legal entity from the City, and GTEC funds are being requested to cover costs on a City Project. This request is to authorize the payment of these funds to Williamson County to close out the City’s final obligation related to Williams Drive. FINANCIAL IMPACT: n/a SUBMITTED BY: Micki Rundell (jk) ATTACHMENTS: Description Type 2006 payment to TxDOT Backup Material City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: Consideration and possible action on the development agreement with 500 South Austin Avenue LLP. - Laurie Brewer, Assistant City Manager, Andreina Davila, Project Coordinator, and Bridget Chapman, City Attorney ITEM SUMMARY: The City and Developer entered into a development agreement in 2005 to facilitate the redevelopment of the site at 500 South Austin Avenue. This included the relocation of the Monument Café restaurant; the construction of a new retail/office building fronting Austin Ave; the redevelopment and expansion of the specialty food/retail store (Market Building); and the construction of the associated required parking spaces (“Project”). There were four amendments through 2011 to address changes in development conditions. Final development of the site is required by March 31, 2015. A total of $948,361.00 of GTEC funds were reimbursed to the developer based upon actual costs of public infrastructure improvements (streets and parking). The improvements were constructed by the Developer within the guidelines of the City’s Downtown Design Guidelines and the City’s Downtown Master Plan. The City has performed under the conditions of the agreement through reimbursement of infrastructure, as well as fee waivers (with approximately $68,953.00 spent and $8,772.00 remaining of the $77,725.00 authorized in the agreement). The City also purchased the County’s parking lot directly North of the site and dedicated 100 parking spots for 30 years to the Monument, in order to satisfy its parking requirements. The market value of 100 parking spaces in downtown for the next 20 years is $480,000.00 ($240.00/space/year = $24,000.00/year x 20 years (through 2035)). Market value of 100 parking spaces provided for the past 10 years is $240,000.00. In addition, the City, at its cost, provided underground utilities and free use of regional stormwater detention to support the project. City also constructed the pedestrian crossing signal on Austin Avenue in 2013. The Developer has not constructed and does not plan to construct, the office/retail, the expansion of the specialty office/retail or the onsite parking that were components of the agreement. The current agreement (as amended) provides for a “clawback” payment from the Developer of 20% of the total GTEC reimbursement, or approximately $189,672.00 (reduced from the 100% cost reimbursement obligation should the Developer fail to complete the construction of the Project as indicated in the 2005 original agreement). The 20% clawback is effective if the Project is not constructed by March 31, 2015. The Developer has requested that the development agreement be amended to eliminate the requirement to construct and future improvements on the subject property, and that the clawback provision be eliminated based upon their economic impact to the City. In addition, the Developer requests that the City continue to provide the 100 parking spaces on the site to the north of the remaining 30-year period (sunset date September 30, 2035). Options for GTEC to consider: 1. Recommend that the Council amend the agreement as requested. This would excuse future development obligations and/or repayment of the clawback. 2. Recommend that Council deny the change to the agreement as requested. This would not excuse future development obligations and/or repayment of the clawback. City parking commitment and remaining fee waivers would be terminated. 3. Other options as deemed appropriate by GTEC and Council. A History of Agreements is Provided for Reference Following is a summary of the terms of the original Development Agreement and the four subsequent amendments. Original Development Agreement - August 9, 2005 Developer Obligations - Construct 2 New Buildings - retail fronting Austin Avenue; office building fronting Rock - Redevelop 2 Existing Buildings - parking area - 79 spaces (38 street, 41 site) - Construct Public Improvements - Landscape and Maintain - Begin construction of Phase 1 by May 31, 2006 and related Public Improvements - complete in 3 years - Begin construction of Phase 2 by May 31, 2007 and related Public Improvements - complete in 3 years - Default -- clawback for all funding City Obligations - GTEC reimbursement of cost of Public Improvements - not to exceed $506,000 - fee waivers -- up to $109,481 total (only for listed fees but may "reallocate") - provide parking -- 100 spaces for 30 years - provide underground utilities - provide free use of regional stormwater detention First Amendment - October 9, 2007 Project Scope modified - Phase 1 requires Restaurant only -- no Retail - Phase 2 includes remainder Project Schedule modified - Begin construction by March 31, 2006 to be reimbursed for Public Improvements - Phase 1 construction complete by March 21, 2009 - Extended Phase 2 completion from May 31, 2010 to March 31, 2012 Clawback modified to Phases Second Amendment - June 10, 2008 Project Scope modified - Parking moved to Phase 3 Project Schedule modified - Accelerated completion of Phase 2 Public Improvements to August 31, 2009 - Phase 3 completed by March 31, 2015 Project Funding modified - Add $227,000 to GTEC funding (for same Public Improvements) - total not to exceed $733,000 Third Amendment - August 27, 2009 Project Scope modified - 1 New Building fronting Austin Avenue - Redevelop and expand 2 Existing Buildings - Monument Café (complete) and food/retail Project Schedule modified - Extended Phase 2 completion - Complete construction of 1 Building of Phase 2 and Phase 2 Public Improvements by August 31, 2012 - Complete construction of last Building of Phase 2 by March 31, 2015 - Parking moved to Phase 2 Fourth Amendment - February 14, 2011 Project Scope - Remaining obligations - new building (retail/office) fronting Austin Avenue; parking - Crosswalks transferred from the Tamiro Plaza Project City - agrees to pedestrian crossing signal by June 2013 Project Schedule modified - Public Improvements completed by August 31, 2011 (modified clawback) Project Funding modified - Add $199,607 to GTEC funding (for the same Public Improvements) - total not to exceed $948,361 - Transfer GTEC funds from Tamiro Plaza for crosswalks - $15,754 - Clawback modified - 20% of total amount of Cost Reimbursement actually reimbursed to Developer . FINANCIAL IMPACT: Executive Session Item; Financial Impact to be Determined. SUBMITTED BY: Shirley J. Rinn on behalf of Laurie Brewer, Assistant City Manager ATTACHMENTS: Description Type Correspondence from Rusty Winkstern dated December 30, 2014. Backup Material City of Georgetown, Texas Transportation Enhancement Corp April 15, 2015 SUBJECT: EXECUTIVE SESSION In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Section 551.071 – Consultation with Attorney Discussion on the development agreement with 500 South Austin Avenue, LLP. – Laurie Brewer, Assistant City Manager and Bridget chapman, City Attorney ITEM SUMMARY: FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern