HomeMy WebLinkAboutAgenda_GTEC_05.15.2019Notice of Meeting for the
Georgetown Transportation E nhancement Corp and the Gov erning B ody
of the City of Georgetown
May 15, 2019 at 3:30 P M
at G MC B uilding, 300-1 I ndustrial Av enue, Georgetown, T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder
B Introduc tion of Visitors
C Indus try/C AMP O /T xDO T Updates
D Update of current projec ts; Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P
Manager
E P resentation of G eorgetown Trans portation Enhanc ement C orporation preliminary
monthly financial reports for April 2019. Leigh Wallac e, F inance Director, C O G ,
F inanc e Manager, G T EC .
L egislativ e Regular Agenda
F C ons ideration and possible approval of the minutes from the G T EC R egular Board Meeting held on
April 17, 2019. – David Morgan – G eneral Manager, G T EC Board
G C ons ideration and possible recommendation to approve c hange order #1 to Joe Bland C ons truction in
the amount of $223,044.00 to c onstruc t the eastbound right turn lane from Williams Drive to R ivery Blvd.
-- Wesley Wright, P E, S ystems Engineering Director/Michael Hallmark, C I P Manager
H Disc ussion and P rojec t Eligibility determination for G eorgetown Transportation Enhancement
C orporation (G T EC ) F unding (4B S ales Tax).
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
Page 1 of 41
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 41
City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
C all to O rder
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Laura Wilkins - Board Liais on
Page 3 of 41
City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
Introduction of Vis itors
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Laura Wilkins - Board Liais on
Page 4 of 41
City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
Industry/C AMP O /T xDO T Updates
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Meeting Memo Backup Material
Page 5 of 41
1
MEMORANDUM
TO: Georgetown Transportation Enhancement Corporation (GTEC)
FROM: Ray Miller, Jr., Transportation Planning Coordinator
SUBJECT: Industry / CAMPO / TxDOT / Transit Updates – May 10, 2019 Meeting
DATE: May 10, 2019
The purpose of this memo is to provide GTEC with updates in regards to the subjects listed above.
CAMPO:
‒ Staff recently attended the Technical Advisory Committee (TAC) Meeting that was held on
Monday, April 22, 2019. The following items were discussed at the meeting:
i. Regional Transportation Demand Management Plan. Transportation Demand
Management (TDM) is a collection of strategies designed to reduce automobile trips,
roadway congestion, and parking demand by redirecting ravel towards alternative
modes, times, and routes. TDM programs, plans, and policies address congestion,
safety, mobility and travel time reliability issues by considering operational
strategies, implementing mobility solutions and providing choices for travelers.
Goals
CAMPO, in coordination with the TDM Steering Committee, developed five primary
goals to support the vision for the region. These goals capture the priorities
expressed by the committee and provide the foundation for the project selection
criteria. The goals are shown in order of importance:
1. Regional Coordination: Document a collaborative plan where all TDM
stakeholders have ownership and contribute to developing and maintaining
a regional TDM system that benefits the entire CAMPO region;
2. Incorporate TDM into the transportation planning process: Develop CAMPO
polices with its partner agencies that promote and prioritize both
programmatic and infrastructure investments in TDM projects and
strategies;
3. Provide Education and Outreach: Expand outreach and education to
travelers, providing the transportation options available to them for getting
from point A to point B;
4. Improve the Transportation System: Enhance the performance of the
region’s multimodal transportation system, especially during peak periods;
Page 6 of 41
2
5. Increase Mobility Choices for Travelers: Provide a range of transportation options
throughout the region.
ii. The next Policy Advisory Committee meeting will be held on Monday, May 6, 2019
at 6:00pm and the next Technical Advisory Committee meeting will be held on
Monday, May 20, 2019at 2:00pm.
TXDOT
‒ Staff continues to work on the Advance Funding Agreements (AFA) with TxDOT for the
Williams Drive intersection and access management improvements and for the Leander Road
expansion from Southwest By-Pass to Norwood Drive. Each AFA contains federal funding from
CAMPO with $1.38 million for Williams Drive and $3.6 million for Leander Road. The total cost
for Williams Drive corridor improvements is estimated at $2.154 million with a combination
of City of Georgetown and TxDOT funding providing the additional funding. The total project
cost for the Leander Road from SW By-Pass to Norwood Drive is estimated at $8.881 million
with a combination of City of Georgetown and TxDOT providing the additional funding. These
AFA will be considered under the Legislative Agenda.
Funding breakdown within the draft AFAs are:
Project Total Cost $ Federal $ State $ Local $
Williams Corridor 2,154,650 1,380,000 107,000 667,650 **
Leander Road 8,881,566 3,600,000 1,731,566 3,550,000 **
** Local Funding will be provided with funds from the 2015 Road Bond
Page 7 of 41
3
‒ Mobility-35 Projects (my35.org):
i. IH-35 and Williams Drive
‒ Improve safety and mobility, including:
⋅ Address increased turning movements at Williams Drive intersection
⋅ Move north/south through-traffic from Williams Drive intersection to a new
bypass lane under Williams Drive
⋅ Add a northbound frontage road between Williams Drive and Lakeway
Drive exit ramp
‒ Reconstruct the Williams Drive interchange to a diverging diamond
intersection (DDI)
‒ Construct north and southbound intersection bypass lanes under Williams
Drive bridge
‒ Extend the northbound I-35 frontage road from Williams Drive to the Lakeway
Drive exit ramp
‒ Improve the existing southbound I-35 frontage road
‒ Construct a northbound bypass lane on Austin Avenue at Williams Drive
‒ Improve bicycle and pedestrian paths along the I-35 frontage roads
‒ Construction is estimated to begin late 2020 with an anticipated completion
in mid-2023
‒ http://ftp.dot.state.tx.us/pub/txdot/my35/capital/projects/williams-drive/schematic.pdf
ii. IH-35 from FM 2243 (Leander Road) to SE Inner Loop
‒ Increase safety and mobility, including eliminating potential conflict points
between I-35 entrance and exit ramps
‒ Replace existing bridge at RM 2243 with a taller, wider bridge that includes
three additional designated turn lanes
‒ Improve existing southbound I-35 frontage road from RM 2243 to north of SE
Inner Loop
‒ Add braided entrance/exit ramps along the southbound I-35 frontage road
between RM 2243 and SE Inner Loop
‒ Provide a northbound to southbound U-turn bridge
‒ Improve bicycle and pedestrian sidewalks and paths
‒ Construction is estimated to begin fall of 2023 with an anticipated completion
the fall of 2025
‒ http://ftp.dot.state.tx.us/pub/txdot/my35/capital/projects/rm2243/layout.pdf
Page 8 of 41
4
iii. IH-35 and Westinghouse (IH-35 from SE Inner Loop to FM 1431)
‒ Improve safety and mobility, including:
⋅ Increasing visibility at the I-35 frontage road and Southeast Inner Loop and
Westinghouse Road intersections
⋅ Enhancing traffic flow by reducing lane merging/weaving along the
southbound main-lanes and frontage road
‒ Remove Westinghouse Road bridge and construct new I-35 bridge over
Westinghouse Road
‒ Construct westbound to southbound Continuous Flow Intersection (CFI) at
Westinghouse Road
‒ Improve intersection at I-35 and SE Inner Loop
‒ Improve existing southbound I-35 frontage road from north of SE Inner Loop to
RM 1431
‒ Reverse entrance/exit ramps along the southbound I-35 frontage road between
SE Inner Loop and RM 1431
‒ Improve bicycle and pedestrian sidewalks and paths
‒ Construction is estimated to start spring 2023 with an anticipated completion
in winter 2025
‒ http://ftp.dot.state.tx.us/pub/txdot/my35/capital/projects/rm2243-rm1431/layout.pdf
iv. IH-35 and SH-29
‒ Improve safety and mobility to:
⋅ Improve traffic flow due to a high volume of left-turning traffic
⋅ Accommodate turning movements onto and from SH 29
⋅ Eliminate the need for left-turn bays and left-turn signal phases
⋅ Minimize the number of potential conflicts between through traffic and
left-turn traffic
‒ Mainlane and frontage road improvements
‒ Intersection bypass lanes
‒ Replacing and widening the SH 29 bridge
‒ Bicycle and pedestrian improvements
‒ Construction is estimated to begin in late 2023 dependent on funding
The City has received all bids for the Northwest Blvd and IH-35 project. The apparent low bidder
was CHASCO at about $8.2MM
Page 9 of 41
5
Transit – GoGeo
The 1st and 2nd charts show the number of riders by route and by month of the year. In reviewing
the two charts, there has been an increase in ridership for October thru March of FY 2019 in
comparison to October thru March of FY 2018.
The 3rd and 4th charts provide ridership numbers by month and fiscal year for both the Fixed
Route system and the Paratransit service. The Fixed Route system in shown in blue while the
Paratransit service is shown in green.
0
100
200
300
400
500
600
700
800
Fixed Route Operations by Route
FY 2018
0
100
200
300
400
500
600
700
800
Fixed Route Operations by Route
FY 2019
Page 10 of 41
6
0
250
500
750
1000
1250
1500
1750
2000
2250
2500
2750
3000
Fixed Route and Paratransit
FY 2018
Fixed Route Paratransit
0
250
500
750
1000
1250
1500
1750
2000
2250
2500
2750
3000
October December February April June August
Fixed Route and Paratansit
FY 2019
Fixed Route Paratransit
Page 11 of 41
7
FY 2018
Orange Purple Blue Red Paratransit
October 264 384 519 408 367
November 177 422 460 265 352
December 193 365 368 403 413
January 176 308 428 343 380
February 176 299 454 369 395
March 208 399 550 454 394
April 199 350 533 358 381
May 223 392 589 424 445
June 276 344 752 544 357
July 324 426 722 554 385
August 317 411 745 518 462
September 223 320 642 397 349
TOTAL 2756 4420 6762 5037 4680
FY 2019
Orange Purple Blue Red Paratransit
October 236 376 717 453 376
November 248 401 619 496 387
December 154 293 646 421 320
January 181 320 641 464 342
February 227 329 574 462 328
March 183 375 641 503 333
April
May
June
July
August
September
TOTAL 1229 2094 3323 2799 2086
Page 12 of 41
8
Fixed Route Comparison by FY
FY 2018 FY 2019 Dif -/+
1575 October 1782 207
1324 November 1764 440
1329 December 1514 185
1255 January 1606 351
1298 February 1592 294
1611 March 1702 91
Total 8392 9960
1399 AVG 1660
Page 13 of 41
City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
Update of c urrent projects ; Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P
Manager
IT E M S UMMARY:
N o rthwest B lvd:
Bid opening 3-26-19, rec ommendation of award to C has co C onstruc tors, May 10th G TAB board and
May 14 to C ouncil.
3rd Q uarter 2020 expec ted completion.
Rabbit Hill Road Improvements:
Des ign is tentatively c omplete. R O W proc urement ongoing.
RT L E B Williams Drive @ Rivery Blvd. C hange order to R ivery Extension projec t for this
cons truction to go forward this month
Rivery Boulevard Extension:
Utility installation reloc ation nearing c ompletion.
R oadway base 100% C urb and gutter 95%, c onc rete flatwork 65%.
Late s ummer 2019 expected c ompletion.
C hange order to add eas t bound turn lane from Williams to R ivery going forward.
S outheast Inner loop
Des ign to begin April 2019 on a 9 month s chedule
S urvey complete, environmental and geological underway and any is s ues are expected to be identified in
the c oming month.
R O W needs on S outhwes tern to be determined
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager
AT TAC H ME N T S:
Description Type
may gtec pdf Cover Memo
Page 14 of 41
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
_______________________________________________________________________________________________________________________________
SUBJECT: May 2019 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
____________________________________________________________________________________________________________________________________
ITEM SUMMARY:
Northwest Boulevard:
Bid opening 3-26-19, recommendation of award to Chasco Constructors, May 10th GTAB board and May 14
to Council.
3rd Quarter 2020 expected completion.
Rabbit Hill Road Improvements:
Design is tentatively complete. ROW procurement ongoing.
RTL EB Williams Drive @ Rivery Blvd. Change order to Rivery Extension project for this construction to
go forward this month
Rivery Boulevard Extension:
Utility installation relocation nearing completion.
Roadway base 100% Curb and gutter 95%, concrete flatwork 65%.
Late summer 2019 expected completion.
Change order to add east bound turn lane from Williams to Rivery going forward.
Southeast Inner loop
Design to begin April 2019 on a 9 month schedule
Survey complete, environmental and geological underway and any issues are expected to be identified in the
coming month.
ROW needs on Southwestern to be determined
Page 15 of 41
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
May 2019
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design is complete.
Environmental/
Archeological
Complete
Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been
made. Offers have been made on 5 parcels. 9 parcels needed, 0 acquired to date,
tentative bid late 2018.
Utility Relocations TBD
Construction Bid opening 3-26-19, recommendation of award to Chasco Constructors, May 10th GTAB
board and May 14 to Council
3rd Quarter 2020 expected completion.
Other Issues
Page 16 of 41
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
January 2019
Unchanged
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Final Design Tentatively complete.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way ROW to be acquired late 2018, two properties acquired as
part of Mays St. Extension.
Total Parcels: 9
Possession: 2
Pending: 0
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues None.
Page 17 of 41
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
May 2019
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Complete
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
proceedings have been requested on 2 parcels.
Aggressive efforts continue to close all outstanding
parcels in FY 2017.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Utility installation relocation nearing completion. Roadway base 100% Curb and
gutter 95%, concrete flatwork 65%. Late summer 2019 expected completion. Change
order to add East bound turn lane from Williams to Rivery going forward.
Other Issues
Page 18 of 41
Right Turn Lane EB Williams Driver @ Rivery Blvd
Project No. TIP No. None
May 2019
Project
Description
Develop the Plans, Specifications and Estimate for roadway improvements necessitated
by the development for the Summit at Rivery.
Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center
from Williams Drive
Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E.
Engineer M&S Engineering, LLC
Element Status / Issues
Design EB Williams @ Rivery turn lane design complete. Working on ROW/Easement
needs.
Environmental
/Archeology
TBD
Rights of Way All easements acquired.
Additional easements are needed for EB Williams @
Rivery turn lane, in acquisition now.
Total Parcels: 3
Appraised: 3
Offers: 3
Acquired: 0
Closing pending: 2
Condemnation: 0
Utility Relocations Atmos to relocate 1 – 3” line
Bid Phase TBD
Construction Change order to Rivery Extension project for this construction to go forward this
month
Other Issues TBD
Page 19 of 41
Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway &
Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway
Project No.
May 2019
Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard –
Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The
professional services will consist of providing final roadway, drainage, water, wastewater,
incidental designs, as well as, utility coordination, ROW support, environmental phase I
investigations, archeological investigations, geotechnical investigations, ROW &
Temporary Construction Easement (TCE) metes and bounds documents, bidding
documents, bidding services, and construction administration services.
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer KPA & Associates
Element Status / Issues
Design Design to begin April 2019 on a 9 month schedule
Survey complete, environmental and geological underway.
Environmental/
Archeological
Efforts to begin April 2019 and any issues are expected to be identified in the
coming month.
Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0
Possession: 0
Pending: 0
Utility Relocations To be determined
Construction
Other Issues None.
Page 20 of 41
City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
P res entation of G eorgetown Transportation Enhancement C orporation preliminary
monthly financ ial reports for April 2019. Leigh Wallace, F inanc e Direc tor, C O G ,
F inance Manager, G T EC .
IT E M S UMMARY:
T he Bylaws of G T EC (Article V, S ec tion 6.02) require the F inanc e Manager to report the
financial activity of the C orporation to the Board.
• F inancial reports
• S ales Tax revenues
• Any other relevant financ ial information
S ales tax is rec eived two months in arrears; therefore the revenues reflec t only the
amount received, not ac tually earned, as of the report date. A report on payments made
to vendors for the month of April is also inc luded.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Leigh Wallace, F inanc e Direc tor, C O G , F inance Manager, G T EC
AT TAC H ME N T S:
Description Type
Financial Report Backup Material
Page 21 of 41
Meeting Date May 15, 2019 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation preliminary
monthly financial reports for April 2019.
Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
ITEM SUMMARY:
I. The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to
report the financial activity of the Corporation to the Board.
• Financial reports
• Sales Tax revenues
• Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only
the amount received, not actually earned, as of the report date. A report on
payments made to vendors for the month of April is also included.
ATTACHMENTS:
Monthly Financial Report
Sales Tax History
Disbursement Report
SUBMITTED BY:
Leigh Wallace
Finance Director, COG
Finance Manager, GTEC
Page 22 of 41
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR‐END PROJECTION
BEGINNING FUND BALANCE 18,078,282 18,078,282
Operating Revenue
Sales Tax 7,073,100 554,713 2,938,443 7,073,100
Interest 190,000 25,494 236,841 236,841
Operating Revenue Total 7,263,100 580,207 3,175,284 7,309,941
Operating Expenditure ‐
Administrative Support 391,697 ‐ 195,570 391,697
Operating Expenditure Total 391,697 ‐ 195,570 391,697
TOTAL NET OPERATIONS 6,871,403 580,207 2,979,714 6,918,244
Non‐Operating Revenue
Debt Proceeds 7,200,000 ‐ ‐ 7,200,000
Non‐Operating Revenue Total 7,200,000 ‐ ‐ 7,200,000
Non‐Operating Expenditure
Pecan Center Dr to Airport Rd (FY15) 2,445,036 ‐ (334) 2,445,036
Arterial SE1:Inner Loop/SH130 7,200,000 ‐ ‐ 7,200,000
Rivery TIA Improvements 359,496 32,805 (11,986) 359,496
FM 971 / Fontana 63,102 ‐ ‐ 63,102
Rivery‐Extension Williams Dr to NW Blvd (FY16) 730,635 ‐ 460,784 730,635
IH 35 / HWY29 Intersection 606,653 34,630 160,375 606,653
NB Frontage 2338 to Lakeway 51,631 17,114 17,114 51,631
SW Bypass 2243 to IH35 128,144 ‐ ‐ 128,144
FM1460 Widening 500,783 ‐ 60 500,783
Wolf Ranch Pkwy Extension 283,350 ‐ ‐ 283,350
Mays St 4,500,000 ‐ 4 4,500,000
Available for Projects TBD 1,716,644 ‐ ‐ 1,716,644
SE Inner Loop Widening (Rock Ride ROW) 900,000 ‐ 948,251 900,000
Debt Service 3,438,747 ‐ 521,942 3,438,747
Non‐Operating Expenditure Total 22,924,221 84,549 2,096,211 22,924,221
TOTAL NET NON‐OPERATIONS (15,724,221) (84,549) (2,096,211) (15,724,221)
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (8,852,818) 495,658 883,503 (8,805,977)
ENDING FUND BALANCE 9,225,464 9,272,305
Column1 Column2 Column3 Column4 Column5
RESERVES
Contingency 1,768,275 1,768,275
Reserves Total 1,768,275 1,768,275
AVAILABLE FUND BALANCE 7,457,189 7,504,030
Georgetown Transportation Enhancement Corporation Fund
Year‐End Projection to Approved: Apr FY2019
Page 23 of 41
Variance % Var.
Month [a] 2014-15 2015-16 2016-17 2017-18 2018-19 To FY 18 To FY 18
Oct 392,374 424,201 458,993 497,912 636,131 138,219 27.76%
Nov 411,566 451,065 500,856 508,257 540,315 32,058 6.31%
Dec 575,095 592,798 642,167 651,758 684,264 32,506 4.99%
Jan 350,778 386,252 440,023 461,162 507,941 46,779 10.14%
Feb 356,428 432,468 422,226 535,188 537,682 2,494 0.47%
Mar 495,804 533,967 549,206 632,448
Apr 410,683 435,906 469,044 540,144
May 382,794 481,672 500,753 595,044
Jun 522,356 571,069 605,936 629,252
Jul 435,977 478,136 619,557 574,462
Aug 411,552 530,326 491,386 568,616
Sep 500,805 541,513 575,588 619,457
Total 5,246,212$ 5,859,373$ 6,275,735$ 6,813,700$ 2,906,333$ 252,056$
YTD 2,086,241$ 2,820,751$ 3,013,471$ 3,286,725$ 2,906,333$ 252,056$ 7.67%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
Georgetown Transportation Enhancement Corporation
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2016‐17
2017‐18
2018‐19
Page 24 of 41
Check Report Summary
For the Month Ending
April 30, 2019
Kimley-Horn & Associates, Inc.34,629.50
IH 35/Hwy 29 Intersection Imp 34,629.50
M & S Engineering 2,143.75
Rivery TIA Improvements 2,143.75
RPS Infrastructure Inc 17,114.04
NB Frontage Rd 2338 to Lakeway 17,114.04
53,887.29 53,887.29
Page 25 of 41
City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
C onsideration and pos s ible approval of the minutes from the G T EC R egular Board Meeting held on April
17, 2019. – David Morgan – G eneral Manager, G T EC Board
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Emily Koontz for David Morgan, G eneral Manager
AT TAC H ME N T S:
Description Type
GTEC Minutes April 17, 2019 Backup Material
Page 26 of 41
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 17, 2019
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, April 17, 2019.
Board Members Present: Jay Warren – President, John Hesser – Vice-President, Al Hajka ,
Bob Whetsell, John Marler
Board Members Absent: Colin McGahey – Secretary, Rachael Jonrowe
Staff Present: David Morgan, Leigh Wallace, Jim Briggs, Wesley Wright, Ray Miller, Paul
Diaz, Emily Koontz
Others Present: None
Minutes
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting was called to order at 3:30 PM by Warren
B. Introduction of New Board Members and Visitors: No visitors
C. Review Board/Meeting Procedures - Emily Koontz, GTEC Board Liaison
D. Industry/CAMPO/TxDOT Updates: Miller gave updates. Presentation is included in the
packet. Hesser asked for clarification on the penalty for the ozone clarity and Miller
replied that, if you designate at non-attainment, transportation projects then go through
a more rigorous process. Marler asked and Miller replied that the max is 70 and, beyond
that, there is a tier of severity.
E. Presentation on the Sales Tax Model in preparation for the FY2020 Budget --Paul Diaz,
Budget Manager. Diaz gave presentation. Presentation is included in the packet. Warren
asked and Diaz confirmed that the categories are seeming to all match up and the city
can then estimate the amount of sales tax that will be received based on these trends.
Hesser asked and Diaz replied that it would be difficult to look at how Red Poppy
Festival affects the local businesses because the numbers the city receives is by month.
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F. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for March 2019 and discussion regarding the Fiscal Year 2018 external
audit and Comprehensive Annual Financial Report for the City and GTEC. Wallace gave
the reports which are included in the packet. Hesser asked and Wallace replied that the
report comes out of the financial system and then employees build this report in excel.
Legislative Regular Agenda:
G. Nominations and election of President of the GTEC Board consistent with Section 3.02 of
the GTEC Bylaws. – David Morgan – General Manager – GTEC Board. Jay Warren was
nominated for President by Whetsell and accepted the nomination. MOTION by
Whetsell, SECOND by Marler. APPROVED 5-0-2 (McGahey and Jonrowe - absent)
H. Nominations and election of Vice-President of the GTEC Board consistent with Section
3.02 of the GTEC Bylaws.--David Morgan- General Manager - GTEC Board. Al Hajka
was nominated for Vice-President by Whetsell and accepted the nomination. MOTION
by Whetsell, SECOND by Warren. APPROVED 5-0-2 (McGahey and Jonrowe - absent)
I. Nominations and election of Secretary of the GTEC Board consistent with Section 3.02 of
the GTEC Bylaws.--David Morgan-General Manager, GTEC Board. Bob Whetsell was
nominated for Secretary by Marler and accepted the nomination. MOTION by Marler,
SECOND by Hajka. APPROVED 5-0-2 (McGahey and Jonrowe - absent)
J. Review and possible action related to the Day and Time of GTEC Board Meetings. –
David Morgan - General Manager, GTEC Board MOTION by Whetsell to keep the
meetings on the third Wednesday of the month at 3:30pm, SECOND by Marler.
APPROVED 5-0-2 (McGahey and Jonrowe - absent)
K. Consideration and possible approval of the minutes from the February 20, 2019 GTEC
Board Meeting. -- David Morgan - General Manager, GTEC Board MOTION by Hesser,
SECOND by Whetsell. APPROVED 4-0-2-1 (McGahey and Jonrowe – absent, Marler –
abstained)
L. Discussion and possible action to recommend to Council a resolution of the Georgetown
Transportation Enhancement Corporation authorizing the bylaws of the corporation,
clarifying the roles of the General Manager and Finance Manager and authorizing those
individuals to delegate duties and responsibilities. - Leigh Wallace, Finance Director,
COG, Finance Manager, GTEC. MOTION by Marler, SECOND by Hajka. APPROVED
5-0-2 (McGahey and Jonrowe - absent)
ADJOURNMENT:
MOTION by Marler, second by Hajka to adjourn the meeting. APPROVED 5-0-2 (McGahey
and Jonrowe - absent)
Meeting adjourned at 4:30PM.
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Adjournment
Approved: Attest:
_______________________ ________________________
Jay Warren- President Colin McGahey – Secretary
_________________________
Emily Koontz – Board Liaison
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City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
C onsideration and pos s ible rec ommendation to approve change order #1 to Joe Bland C onstruc tion in the
amount of $223,044.00 to c onstruc t the eastbound right turn lane from Williams Drive to R ivery Blvd. --
Wesley Wright, P E, S ystems Engineering Director/Michael Hallmark, C I P Manager
IT E M S UMMARY:
T he R ivery T I A Improvements c ompleted in F Y18 c onsisted of three turn lanes on R ivery Blvd. A fourth
turn lane at Williams and R ivery was delayed due concerns that funds would not be available to c over the
costs .
Joe Bland C onstruc tion is currently cons tructing the R ivery Blvd extension from Williams Drive to
Northwest Blvd. as part of the voter approved 2015 R oad Bond program. Due to their close proximity,
Joe Bland C onstruc tion provided a change order price to add this eas tbound right turn lane from Williams
Drive onto R ivery Blvd to their existing projec t. T heir price has been reviewed by both s taff and our
cons ulting engineer and both recommend approval.
F IN AN C IAL IMPAC T:
T his projec t will be funded from the R ivery T I A Improvement G T EC budgeted line item.
S UB MIT T E D B Y:
Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager
AT TAC H ME N T S:
Description Type
co#1 FORM Cover Memo
CO COST BREAKDOWN Cover Memo
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EJCDC C-941 Change Order – Revised 2/2013
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Page 1 of 2
Change Order
No. 1
Date of Issuance: Effective Date:
Owner: City of Georgetown
Purchase Order No.
Owner's Contract No.:18-0058-CIP
Contract: Rivery Extension Project
Date of Contract: 06/12/2018
Contractor: Joe Bland Construction
Engineer's Project No.:14-130
The Contract Documents are modified as follows upon execution of this Change Order:
Description:
Joe Bland Construction to construct a turn lane on the east bound side of Williams drive at Rivery boulevard. This
includes necessary striping, curb & gutter, sidewalk and storm water facilities.
Attachments (list documents supporting change):
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: Working days Calendar days
Substantial completion (days or date): 270
$5,099,000.00 Ready for final payment (days or date): 320
from previously approved Change Orders No.
to No. : from previously approved Change Orders
No. to No. :
Substantial completion (days): N/A
N/A Ready for final payment (days): N/A
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial completion (days or date): N/A
N/A Ready for final payment (days or date): N/A
Increase of this Change Order: [Increase] of this Change Order:
Substantial completion (days or date): 90
$223,044.00 Ready for final payment (days or date): 90
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial completion (days or date): 360
$5,322,044.00 Ready for final payment (days or date): 410
RECOMMENDED:
ACCEPTED:
ACCEPTED:
By: By: By:
Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)
Date: Date: Date:
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EJCDC C-941 Change Order – Revised 2/2013
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Page 2 of 2
Change Order
Instructions
A. GENERAL INFORMATION
This document was developed to provide a uniform format for handling contract changes that affect Contract
Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated
into a subsequent Change Order if they affect Price or Times.
Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The
practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary
disputes.
If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.
For supplemental instructions and minor changes not involving a change in the Contract Price or Contract
Times, a Field Order should be used.
B. COMPLETING THE CHANGE ORDER FORM
Engineer normally initiates the form, including a description of the changes involved and attachments based
upon documents and proposals submitted by Contractor, or requests from Owner, or both.
Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for
approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a
negotiated agreement for a previously performed change. After approval by one contracting party, all copies
should be sent to the other party for approval. Engineer should make distribution of executed copies after
approval by both parties.
If a change only applies to price or to times, cross out the part of the tabulation that does not apply.
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City of Georgetown, Texas
Transportation Enhancement Corp
May 15, 2019
S UB J E C T:
Dis cus s ion and P roject Eligibility determination for G eorgetown Trans portation Enhanc ement C orporation
(G T EC ) F unding (4B S ales Tax).
IT E M S UMMARY:
C andidate P rojec t
T he c andidate projec t is known as Memorial or C R 265 and loc ated just north of S H-29. T he projec t
limits would be Wolf R anc h P arkway to R iver C hase Boulevard (s ee attac hed location map). T he
candidate project is currently a 2-lane facility with s treet width that vary up to 18’. It is approximately 2100
LF and would involve cons tructing an improved 2-lane facility or a 3-lane fac ility. R O W c onstraints may
limit cons tructing a 4-lane R O W. T he project is es timated at $3.0 - $3.5 million. T he candidate project is
lis ted as P rojec t #7 in the O verall Transportation P lan’s list of s hort-term improvements.
P urpose / Need for the P rojec t
With the planned improvements along S H-29 and the addition of a c onc rete median, the improvement of
Memorial would enhance traffic c irculation for current and future bus inesses and for exis ting
neighborhoods . It would provide improved acc es s for propos ed developments and thus enhance the
economic growth of the area.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Meeting Memo Backup Material
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1
MEMORANDUM
TO: Georgetown Transportation Enhancement Corporation (GTEC)
FROM: Ray Miller, Jr., Transportation Planning Coordinator
SUBJECT: Project Eligibility for GTEC Funding (4B Sales Tax)
DATE: May 10, 2019
Subject:
Discussion and Project Eligibility determination for Georgetown Transportation
Enhancement Corporation (GTEC) Funding (4B Sales Tax).
Candidate Project
The candidate project is known as Memorial or CR 265 and located just north of SH-29. The
project limits would be Wolf Ranch Parkway to River Chase Boulevard (see attached
location map). The candidate project is currently a 2-lane facility with street width that vary
up to 18’. It is approximately 2100 LF and would involve constructing an improved 2-lane
facility or a 3-lane facility. ROW constraints may limit constructing a 4-lane ROW. The
project is estimated at $3.0 - $3.5 million. The candidate project is listed as Project #7 in the
Overall Transportation Plan’s list of short-term improvements.
Purpose / Need for the Project
With the planned improvements along SH-29 and the addition of a concrete median, the
improvement of Memorial would enhance traffic circulation for current and future
businesses and for existing neighborhoods. It would provide improved access for proposed
developments and thus enhance the economic growth of the area.
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2
GTEC (4B)
Analysis of Expenditures under the ACT
Question 1
Is the expenditure for “streets, roads, drainage and other related transportation system improvements,
Including the payment of maintenance and operating expenses associated with such authorized
projects?”(Ballot Language)
Question 2
Is the expenditure for “streets, roads, drainage and other related transportation system improvements,
including the payment of maintenance and operation expenses associated with such authorized projects” an
authorized “Cost” as that term is defined in the Act {Act 2(4)} (see below definition of “Cost under the Act):
a. Acquisition, cleanup, construction, reconstruction, improvement, expansion, including the cost of
acquisition of all land, rights-of-way, property rights, easements and interests.
b. Machinery and equipment, financing charges, inventory, raw materials and other supplies.
c. Research and development costs.
d. Interest prior to and during construction and for one year after completion of construction whether or
not capitalized.
e. Necessary reserve funds.
f. Cost of estimates and of engineering and legal services.
g. Plans.
h. Specifications.
i. Surveys.
j. Estimates of cost and revenue.
k. Other expenses necessary or incident to determining the feasibility and practicability of acquiring,
cleaning, constructing, reconstructing, improving, and expanding any such project.
l. Administrative expense or such expense as may be necessary or incident to the acquisition, cleanup,
construction, reconstruction, improvement and expansion thereof, the placing of the same in operation
and the financing or refinancing of any such project.
m. Refunding of any outstanding obligations, mortgages, or advances issued, made or given by any person
for any of the aforementioned costs.
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3
Question 3
Is the expenditure for “streets, roads, drainage and other related transportation system improvements,
including the payment of maintenance and operation expenses associated with such authorized projects” an
authorized projects” related to an authorized “Project” as defined in the Act (see below definition of “Project
under the Act):
a. Targeted infrastructure and improvements (one or more) (limited to the ballot language to streets, roads,
drainage and other related transportation system improvements) that are for the creation and retention of
primary jobs{defined in Section 2(17) of the Act as jobs available at a company for which a majority of the
products or services of that company ultimately exported to regional, statewide, national or international
markets infusing new dollars into the location economy, and that are in one of the following NAICS sectors:
111 (crop production); 112 (animal production); 113 (forestry and logging); 11411 (commercial fishing); 115
(support activities for agriculture and forestry); 211 to 213 (mining); 221 (utilities); 311 to 339
(manufacturing); 42 (wholesale trade); 48 and 49 (transportation and warehousing); 51 (excluding 512131
and 5121332) (information (excluding movie theatres and drive in theatres)); 523-525 (securities,
commodity contracts, and other financial investments and related activities; insurance carriers and related
activities; funds, trusts and other financial vehicles); 5413, 5415, 5416, 5417, and 5419 (scientific research
and development services; 551 (management of companies and enterprises); 56142 (telephone call centers);
922140 (correctional institutions), or 928110 (National Security for the corresponding index entries for
Armed Forces, Army, Navy, Air Force, Marine Corps, and Military Bases)} and that are found by the board
of directors to be required and suitable for the development, retention or expansion of manufacturing and
industrial facilities, research and development facilities, military facilities, including closed and realigned
military bases, transportation facilities (included but not limited to airports, ports, mass commuting
facilities, and parking facilities), sewage or solid waste disposal facilities, recycling facilities, air or water
pollution control facilities, facilities for the furnishing of water to the general public, distribution centers,
primary jobs training facilities for the use of institutions of higher education; and regional or national
corporate headquarters facilities [Act 2(11)(A)]; or
b. Job training required or suitable for the promotion of the development and expansion of business
enterprises and other enterprises described by this Act as provided by Section 38 of the Act, which requires
a business enterprise offering job training to commit in writing to create new jobs that pay wages that are
at least equal to the prevailing water for applicable occupation in the local labor market area, or increase
its payroll to pay wages that are at least equal to the prevailing wage for the applicable occupation in the
local labor market area {Act 2(11)(B)]; or
c. Infrastructure necessary to promote or develop new or expanded business enterprises limited to streets,
and roads, rail spurs, water and sewer utilities, electric utilities, gas utilities, drainage, site improvements
and related improvements, and telecommunications and internet improvements and beach remediation
along the Gulf of Mexico [Act 2(11)(C)]; or
d. Land, buildings, equipment, facilities, improvements, and expenditures found by the board of directors to
be required or suitable for the use for a career center, if the area to be benefited by the career center in not
located in the taxing jurisdiction of a junior college district [Act 2(11)(D)}]; or
e. Infrastructure, improvements, land acquisition, buildings, or expenditures that are for the creation or
retention of primary jobs for NAICS Sector 928110 (National Security, for the corresponding index entries
for the Armed Forces, Army, Navy, Air Force, Marine Corps, and Military Bases) and that are found by
the board of directors to be required or suitable for prompting or supporting military bases in active use
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4
to prevent the possible future closure or realignment of the base; attracting new military missions to a
military base in active use; or redeveloping a military base that has been closed or realigned. [Act 2(11)(_)]
f. Professional and amateur (including children’s) sports, athletic, entertainment, tourist, convention, and
public park purposes and events, including stadiums, ball parks, auditoriums, amphitheaters, concert
halls, parks and park facilities, open space improvements, museums, exhibition facilities, and related store,
restaurant, concession, and automobile parking facilities, related transportation facilities, and related
roads, streets, water and sewer facilities, and other related improvements that enhance any of those items.
[Act 4B(a)(2)(A)]; or
g. Promote or develop new or expanded business enterprises that create or retain primary jobs, including a
project to provide public safety facilities, streets and road, drainage and related improvements, demolition
of existing structures, general municipally owned improvements, as well as any improvements or facilities
that are related to any of those projects and any other project that the board in its discretion determines
promotes or develops new or expanded business enterprises that create and retain primary jobs [Act
4B(a)(2)(B)]; or
h. Required or suitable for the promotion of development and expansion of affordable housing as defined by
42 U.S.C. Section 12745 [Act 4B(a)(2)(C)]; or
i. Required or suitable for the development or improvement of water supply facilities including dams,
transmission lines, well field developments, and other water supply alternatives. [NOTE: Only if
approved by the voters at a special election.] Act 4B(a)(2)(D), 4B(a-5)(1) and (2).]
j. Required or suitable for the development and institution of water or for the development and institution
of water conservation programs, including incentives to install water-saving plumbing fixtures,
educational programs, brush control programs and programs to replace malfunctioning or leaking water
lines and other water facilities. [NOTE; Only is approved by the voters at a special election) Act
4B(a)(2)(E), 4B(a-5)(1) and (2).];
k. Required or suitable for the development, retention, or expansion of business enterprises if the project is
undertaken by a corporation created by an eligible city that has not for each of the preceding two years
received more than $50,000 in revenues from sales and use tax imposed under this section, and the
governing body which has authorized the project by adopting a resolution at least two separate reading
conducted at least on week apart. [Act 4B(a)(2)(F)]
Question 4
Did the Board of Directors of GTEC make specific findings with regard to the type of expenditure, whether
it was within the definition of “Cost”; and what type of “Project” it relates to?
***************
THE ANSWERS TO ALL OF THE FOUR
MAIN QUESTIONS ABOVE MUST BE
“YES” IN ORDER FOR THE EXPENDITURE
OF GTEC FUNDS TO BE PROPER UNDER
THE BALLOT LANGUAGE AND THE ACT.
***************
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5
Location Map
Future Site of Academy
Sport & Outdoors
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