HomeMy WebLinkAboutAgenda_GTEC_05.16.2018Notice of Meeting for the
Georgetown Transportation Enhancement Corp
of the City of Georgetown
May 16, 2018 at 3:30 PM
at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Introduction of Vis itors
C Ind ustry/C AMP O/TxDOT Updates
D May 2018 GTEC Updates - Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP
Manager
E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for April
2018. Leigh Wallace, F inance Direc tor, C OG, Financ e Manager, GTEC.
Legislativ e Regular Agenda
F Co nsideration and possible ap p ro val o f the minutes from the Marc h 21, 2018 GT EC Board Meeting. –
David Morgan – General Manager, GTEC Bo ard
G Dis cus s ion and pos s ible recommend ations c oncerning the GTEC Trans p o rtatio n Imp ro vement Program
(TIP). Edward G. P o las ek, AICP
Adjournment
Motio n to Adjourn:
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Call to Ord er
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 2 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Intro d uc tion o f Vis ito rs
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 3 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Indus try/CAMPO/T xDOT Up d ates
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Laura Wilkins - Board Liaison
Page 4 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
May 2018 GT EC Up d ates - Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP
Manager
ITEM SUMMARY:
May 2018 Cover Sheet
Airport Road:
Projec t award ed to P atin Co nstruc tion. Doc uments being p ro cessed.
FM 1460 ROW & Utility Relocations:
All water/was tewater utility relo cates have been c o mp leted and are in servic e.
Sc heduled for c o mp letion late 2018.
Northwest Boulevard:
Engineering und erway: 90% p lans s ubmitted for review, received the fully exec uted AFA 10-20-17.
Engineering c ompletio n s ched uled 5-18, Environmental Clearanc e 5-18 Ready to Let 7-18 with letting
p ro p o s ed for Oc tober 18. ROW Doc uments are b eing finalized . Preliminary o utreach to land o wners has
b een mad e and ap p rais al proc es s is und erway, 9 p arcels needed, 0 ac q uired to date, tentative b id late 2018.
Rabbit Hill Road Improvements:
Design is tentatively c o mp lete. ROW to be proc ured late 2018
Rivery Boulevard - TIA Improvements:
NTP is s ued for 3-20-18. S torm Troopers have lead time of 6-8 weeks, Signal p o les have a 10-12 week lead
time. Aaron Conc rete will start s ubmitting s ub mittals . Tentative Start d ate is Ap ril 30th 2018.
Rivery Boulevard Extension: Engineering is c omplete, WPAP is complete. Demo lition c o ntract for
s tructures in the ROW ap p ro ved b y Counc il 2/27/18. Demo lition started 4-2-18 with ab atement.
Letting Sc hed ule: Bid Opening – Thurs d ay April 26th 2:00 pm/ LOR/Bid Tab b y Friday April 27th/ GTAB –
May 11th Jo e Bland to b e rec o mmended fo r award @GTAB 5-11-18.
Offers have been made o n 22 parc els . Clo s ed o n 20 parc els . Enviro nmental as s es s ment complete on 11
p arcels. Condemnation proc eed ings have been reques ted o n 2 p arcels.
Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager.
ATTACHMENTS:
Description Type
May 2018 GTEC Updates Cover Memo
Page 5 of 36
Airport Road
(Lakeway Blvd. to Aviation Dr.)
May 2018
Project Description Expand Airport Road to 5 lanes (2 northbound, 2 southbound, & center turn lane).
Purpose This project will relieve congestion on Airport Road, facilitate economic growth in
the area, and improve the flow of traffic at the Lakeway intersection
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer KPA Engineers
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Procurement underway, offers made on all properties.
2 closed, 3 parcels preparing to close March 2018
acquisition (title clearing). Tentative closing March
2018.
Total Parcels: 5
Acquired: 2
Closing Pending: 3
Condemnation: 0
Utility Relocations Conflicts exist, but appear to be minimal.
Construction Patin Construction awarded contract. Documents are being processed.
Other Issues All ROW will be expanded to the east as a result of Airport/Federal complications.
Page 6 of 36
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights-of-Way Acquisition and Utility Relocation
April 2018
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley
Drive to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for
construction.
Project Managers Ed Polasek, AICP, and Michael Hallmark
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
Right of way acquisition complete. Section: North South
Acquired: 36 8
Pending: 0 -
Condemnation: 0 -
Total: 36 8
Utility Relocations Complete
Construction Under Construction, with TxDOT oversight.
Tentatively scheduled to be complete late 2018.
All City utilities have been relocated and are in service
Other Issues Engineer preparing Change Orders for construction contract.
Page 7 of 36
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
May 2018
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineering underway: 90% plans submitted for review, received the fully executed
AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5-
18 Ready to Let 7-18 with letting proposed for October 18.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been
made and appraisal process is underway. 9 parcels needed, 0 acquired to date,
tentative bid late 2018.
Utility Relocations TBD
Construction Tentatively scheduled to begin mid-FY 2019.
Other Issues
Page 8 of 36
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
May 2018
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Final Design Tentatively complete.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way ROW to be acquired late 2018, two properties acquired as
part of Mays St. Extension.
Total Parcels: 9
Possession: 2
Pending: 0
Utility Relocations Will be identified as preliminary design and alignment plans are finalized.
Multiple relocations expected – Round Rock water and Georgetown Electric.
Construction ROW to be procured late 2018
Other Issues None.
Page 9 of 36
Rivery Boulevard
(TIA Improvements)
Project No. 5RP TIP No. None
May 2018
Project
Description
Develop the Plans, Specifications and Estimate for roadway improvements necessitated
by the development for the Summit at Rivery.
Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center
from Rivery Boulevard.
Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E.
Engineer M&S Engineering, LLC
Element Status / Issues
Design Engineering 100% complete. Slight modification is being made to length of added
lane to fit with existing features. Modifications are also being made to Williams Dr
turn lane to eliminate the need for ROW at this location. TCEQ written WPAP
approval is complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes.
Environmental/
Archeology
TBD
Rights of Way All easements acquired. Total Parcels: 2
Appraised: 0
Offers: 0
Acquired: 2
Closing pending: 0
Condemnation: 0
Utility Relocations TBD
Bid Phase Bid Opening held on 1-23-2018, M&S Engineering has issued Letter of
Recommendation. GTAB approved on 2-21-18, Council approved on 2-27-18.
Construction NTP issued for 3-20-18. Storm Troopers have lead time of 6-8 weeks, Signal poles have
a 10-12 week lead time. Aaron Concrete submittals are coming in and being reviewed
and approved.
Other Issues TBD
Page 10 of 36
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
May 2018
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Plans at 100%. WPAP approved. Demolition of existing structures within the ROW
to begin 4-2-18.
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
proceedings have been requested on 2 parcels.
Aggressive efforts continue to close all outstanding
parcels in FY 2017.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Letting Schedule: Bid Opening – Thursday April 26th 2:00 pm/ LOR/Bid Tab by Friday
April 27th/ GTAB – May 11th Joe Bland to be recommended for award @ GTAB 5-11-18
Other Issues TBD
Page 11 of 36
May 2018 Cover Sheet
Airport Road:
Project awarded to Patin Construction. Documents being processed.
FM 1460 ROW & Utility Relocations:
All water/wastewater utility relocates have been completed and are in service.
Scheduled for completion late 2018.
Northwest Boulevard:
Engineering underway: 90% plans submitted for review, received the fully executed AFA 10-20-17.
Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 7-18 with letting
proposed for October 18. ROW Documents are being finalized. Preliminary outreach to landowners has
been made and appraisal process is underway, 9 parcels needed, 0 acquired to date, tentative bid late
2018.
Rabbit Hill Road Improvements:
Design is tentatively complete. ROW to be procured late 2018
Rivery Boulevard - TIA Improvements:
NTP issued for 3-20-18. Storm Troopers have lead time of 6-8 weeks, Signal poles have a 10-12 week
lead time. Aaron Concrete will start submitting submittals. Tentative Start date is April 30th 2018.
Rivery Boulevard Extension: Engineering is complete, WPAP is complete. Demolition contract for
structures in the ROW approved by Council 2/27/18. Demolition started 4-2-18 with abatement.
Letting Schedule: Bid Opening – Thursday April 26th 2:00 pm/ LOR/Bid Tab by Friday April 27th/ GTAB –
May 11th Joe Bland to be recommended for award @GTAB 5-11-18.
Offers have been made on 22 parcels. Closed on 20 parcels. Environmental assessment complete on 11
parcels. Condemnation proceedings have been requested on 2 parcels.
Page 12 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r April
2018. Leigh Wallac e, Financ e Directo r, COG, F inance Manager, GTEC.
ITEM SUMMARY:
The Bylaws o f GTEC (Article V, S ectio n 6.02) req uire the F inance Manager to rep o rt the financ ial ac tivity
o f the Corporation to the Bo ard .
• Financ ial rep o rts
• Sales Tax revenues
• Any other relevant financ ial info rmation
Sales tax is rec eived two months in arrears; therefo re the revenues reflect only the
amo unt received, no t actually earned , as of the rep o rt d ate. A report on payments mad e to vendors fo r the
mo nth o f April is als o includ ed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Leigh Wallace, Financ e Directo r
ATTACHMENTS:
Description Type
GTEC April 2018 Financial Report Backup Material
Page 13 of 36
Meeting Date May 16, 2018 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial
reports for April 2018. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the
financial activity of the Corporation to the Board.
• Financial reports
• Sales Tax revenues
• Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the
amount received, not actually earned, as of the report date. A report on payments made
to vendors for the month of April is also included.
ATTACHMENTS:
Monthly Financial Report
Sales Tax History
Disbursement Report
SUBMITTED BY:
Leigh Wallace
Finance Director, COG
Finance Manager, GTEC
Page 14 of 36
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR‐END PROJECTION
BEGINNING FUND BALANCE 22,051,111 18,241,681
Operating Revenue
Sales Tax 6,575,000 514,194 2,673,201 6,575,000
PID Assessments 553,201 ‐‐ 553,201
Interest 127,000 ‐131,490 166,871
Operating Revenue Total 7,255,201 514,194 2,804,691 7,295,072
Operating Expenditure
Administrative Support 364,814 30,276 211,932 364,814
Operating Expenditure Total 364,814 30,276 211,932 364,814
TOTAL NET OPERATIONS 6,890,387 483,918 2,592,759 6,930,258
Non‐Operating Revenue
Other Grant Revenue ‐‐11,222 11,222
Non‐Operating Revenue Total ‐‐11,222 11,222
Non‐Operating Expenditure
Pecan Center Dr to Airport Rd (FY15)5,390,290 2,273 491,319 5,390,290
Rivery TIA Improvements 1,016,790 ‐590,333 1,016,790
FM 971 / Fontana 66,431 46,510 ‐ 66,431
Rivery‐Extension Williams Dr to NW Blvd (FY16)767,678 5,281 29,527 767,678
IH 35 / HWY29 Intersection 650,000 ‐43,347 650,000
SW Bypass 2243 to IH35 333,962 ‐205,464 334,015
FM1460 Widening 501,260 1,292 294 501,260
Wolf Ranch Pkwy Extension 283,350 ‐‐ 283,350
Mays St 3,252,729 1,451 251,036 3,252,729
Tamiro Improvements 410,000 ‐‐ 410,000
Available for Projects TBD 1,643,750 ‐‐ 1,643,750
Debt Service 3,330,135 ‐601,027 3,330,885
Non‐Operating Expenditure Total 17,646,375 56,807 2,212,348 17,647,178
TOTAL NET NON‐OPERATIONS (17,646,375)(56,807)(2,201,126) (17,635,956)
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (10,755,988) 427,111 391,633 (10,705,698)
ENDING FUND BALANCE 11,295,123 7,535,983
RESERVES
Contingency 1,643,750 1,643,750
Reserves Total 1,643,750 1,643,750
AVAILABLE FUND BALANCE 9,651,373 5,892,233
Georgetown Transportation Enhancement Corporation Fund
Year‐End Projection to Approved: Apr FY2018
Page 15 of 36
Variance % Var.
Month [a] 2013-14 2014-15 2015-16 2016-17 2017-18 To FY 17 To FY 17
Oct 367,451 392,374 424,201 458,993 497,912 38,919 8.48%
Nov 398,208 411,566 451,065 500,856 508,257 7,401 1.48%
Dec 538,728 575,095 592,798 642,167 651,758 9,591 1.49%
Jan 357,430 350,778 386,252 440,023 461,162 21,139 4.80%
Feb 347,604 356,428 432,468 422,226 535,188 112,962 26.75%
Mar 457,421 495,804 533,967 549,206
Apr 424,007 410,683 435,906 469,044
May 450,289 382,794 481,672 500,753
Jun 493,224 522,356 571,069 605,936
Jul 409,739 435,977 478,136 619,557
Aug 392,059 411,552 530,326 491,386
Sep 477,892 500,805 541,513 575,588
Total 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$
YTD 2,009,422$ 2,086,241$ 2,286,784$ 2,464,265$ 2,654,277$ 190,012$ 7.71%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
Georgetown Transportation Enhancement Corporation
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2015‐16
2016‐17
2017‐18
Page 16 of 36
Check Report Summary
For the Month Ending
April 30, 2018
Kasberg, Patrick 4,518.00
Rivery Ext 2,290.00
Pecan Center Dr / Airport Rd 2,228.00
4,518.00 4,518.00
Page 17 of 36
5/02/2018 9:03 AM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 4/01/2018 THRU 4/30/2018
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
10090 KASBERG, PATRICK &
I-14-130-033 NA KPA 15-001 1ST AMEND E 4/13/2018 999999
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKPA 15-001 1ST AMEND 2,290.00
I-16-138-016 DK - KPA 17-001 E 4/13/2018 999999
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 2,228.00 4,518.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 0 0.00 0.00 0.00
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 1 4,518.00 0.00 4,518.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 2,290.00
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 2,228.00
*** FUND TOTAL *** 4,518.00
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 1 4,518.00 0.00 4,518.00
BANK: JPM TOTALS: 11 4,518.00 0.00 4,518.00
REPORT TOTALS: 11 4,518.00 0.00 4,518.00
Page 18 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Cons id eration and p o s s ib le approval of the minutes fro m the March 21, 2018 GTEC Bo ard Meeting. –
David Morgan – General Manager, GTEC Board
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
David Morgan – General Manager, GTEC Board
ATTACHMENTS:
Description Type
GTEC March 21, 2018 Draft Minutes Cover Memo
Page 19 of 36
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 21, 2018
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, March 21, 2018
Board Members Present: Jay Warren - President, Larry Hesser – Vice-President,
Colin McGahey – Secretary, Al Hajka, Joe Pondrom
Board Members Absent: Rachael Jonrowe, Bob Whetsell
Staff Present: David Morgan, Jim Briggs, Wes Wright, Octavio Garza, Elaine Wilson,
Travis Baird, Tristan Whitmire, Christy Rawls, Laurie Brewer, Laura Wilkins, Paul Diaz,
Leigh Wallace, Michaela Dollar, Erin Miller
Others Present:
Minutes
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting called to order at 3:33 pm by Warren.
B. Introduction of New Board Members and Visitors. All present introduced themselves.
C. Review Board/Meeting Procedures - Laura Wilkins, GTEC Board Liaison. Went over
Roster, Board Bylaws, training requirements, meeting procedures, attendance and
quorum requirements, sign-in sheet, and parking. Hand-outs provided.
D. Industry/CAMPO/TXDOT Updates: Octavio handed out updates in Ed’s absence.
E. March, 2018 GTEC Updates - Wesley Wright, P.E.., Systems Engineering
Director/Michael Hallmark, CIP Manager. Airport Road - out to bid – bid opening
April 10th. We will bring to GTEC at April 18th meeting. FM 1460 - moving forward still
on schedule no major issues. NW Blvd. ROW – Getting ROW acquisition now. GTAB
oversight on this project at this time for ROW and construction. GTEC funded design.
Rabbit Hill - moving forward – will get creative to save ROW taking to make it more
cost effective . Church has given ROW. Question asked if we have access to the entire
linear footage at the Church. Answered by Baird that yes- we have acquired all the
ROW and utility easements we need from the church.
Page 20 of 36
Rivery Blvd TIA – pre-con meeting yesterday – construction to start shortly. Gave
contractor Notice to Proceed. They will begin next week but may not actually see any
work until a month from now. Rivery Blvd Extension - GTEC funding design and
ROW acquisition. We will advertise for bids April 1 – bid opening late April. GTAB is
funding construction but we will keep GTEC up to date.
F. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for February 2018 and discussion regarding the
Fiscal Year 2017 external audit and Comprehensive Annual Financial Report
for the City and GTEC. -- Leigh Wallace, Finance Director, COG, Finance Manager,
GTEC.
Sales Tax: Additional info regarding sales tax. Page 21 End of Year comparison.
Holiday season a little disappointing this year. Still on track to hit 4% for the whole
year.
Highlights -all models say we will be on budget - with 4% growth for the year. Page 22
- Blue table is 5 year history of the 1st 4 months of the fiscal year for all sales tax, by
sector. Page 23 - Green table is a percentage comparison from last year to this year, by
sector. Orange table is 5 year history of sales tax, by sector, for the whole year.
Question by McGahey – any areas we expected to be higher? Answered by Diaz – not a
lot of surprises. Diaz also noted no big retail has come on board in the last year.
Hesser – would like to see a break out on building materials? To better see what is
happening in the retail sector. Diaz – we can do that. Will break that out for the next
report. Discussion followed.
Audit – Page 27 – unmodified opinion – letter explains. Minor reporting issue on grant
reporting on the Airport – we did acknowledge.
Page after letter – balance sheet – info on GTEC. Variances are not unusual due to large
capital projects over multiple years.
Overall good condition – healthy fund balance.
Legislative Session:
G. Nominations and election of President of the GTEC Board consistent with Section 3.02 of
The GTEC Bylaws. – David Morgan – General Manager – GTEC
Morgan explained the election items. Pondrom nominated Warren, second by Hesser.
APPROVED 5-0 (Whetsell and Jonrowe absent) President is Jay Warren
H. Nominations and election of Vice-President of the GTEC Board consistent
with Section 3.02 of the GTEC Bylaws.--David Morgan-General Manager, GTEC Board
Page 21 of 36
Warren nominated Hesser second by Pondrom. APPROVED 5-0 (Whetsell and Jonrowe
absent) Vice-President is John Hesser
I. Nominations and election of Secretary of the GTEC Board consistent with Section 3.02 of
the GTEC Bylaws.--David Morgan-General Manager, GTEC Board. Warren nominated
McGahey, second by Hesser. - APPROVED 5-0 (Whetsell and Jonrowe absent)
Secretary is Colin McGahey
J. Review and possible action related to the Day and Time of GTEC Board
Meetings. – David Morgan - General Manager, GTEC Board Motion by Warren, second
by Hesser to keep meetings the same date and time. APPROVED 5-0 (Whetsell and
Jonrowe absent) Meetings will be the third Wednesday of each month at 3:30 PM.
K. Consideration and possible action to approve minutes from the regular GTEC
Board meeting held February 21, 2018. – David Morgan, City Manager, COG;
General Manager – GTEC Motion by Pondrom, second by Hesser to approve the
minutes with correction to officers listed. APPROVED 5-0 (Whetsell and Jonrowe
absent)
Moved to Executive Session at 4:09 PM
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's
Texas Codes, Annotated, the items listed below will be discussed in closed session and
are subject to action in the regular session.
M. EXECUTIVE SESSION
Section 551.072 - Deliberation Regarding Real Property
Discussion regarding the possible purchase of approximately 10.8 acre tract on South
East Inner Loop, west of FM 1460. – Travis Baird – Real Estate Services Coordinator
Executive Session called to order by Warren at 4:09 PM
Motion by Pondrom, second by Warren to adjourn Executive Session. APPROVED 5-0
(Whetsell and Jonrowe absent)
Executive Session adjourned at 4:32 PM
Return to Legislative Session at 4:34 PM
Page 22 of 36
L. Action from Executive Session:
Motion by Pondrom, second by Hesser to approve the purchase of approximately 10.8
acre tract on South East Inner Loop, from Real Treasures, LP, plus any associated costs
to close, on the terms discussed in Executive Session. APPROVED 5-0 (Whetsell and
Jonrowe absent)
ADJOURNMENT
Motion by Hesser, second by Pondrom to adjourn the meeting. APPROVED 5-0 (Whetsell
and Jonrowe absent)
MEETING ADJOURNED at 4:34 PM
Adjournment
Approved: Attest:
_______________________ ________________________
Jay Warren- President Colin McGahey – Secretary
_________________________
Laura Wilkins – Board Liaison
Page 23 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Disc ussion and p o s s ib le rec o mmendatio ns c o nc erning the GTEC Trans p ortation Improvement Pro gram
(TIP). Edward G. Polasek, AICP
ITEM SUMMARY:
The purp o s e of the Capital Imp ro vement P ro gram (CIP) fo r the City o f Georgetown is to identify Overall
Trans p o rtation Plan ro ad way and o ther trans p o rtatio n p ro grams and projec ts that will b e s ched uled and
imp lemented within the next five-year period. The Trans p o rtation Impro vement P ro gram (TIP ) is intended
as an implementatio n tool to review and prioritize projec ts fo r potential funding fo r the Geo rgetown
Trans p o rtation Enhanc ement Co rp o ration (GTEC). The GTAB will be res p o ns ible fo r c reating the Overall
Trans p o rtation Plan CIP, recommend ing p o tential TIP projec ts to GT EC fo r imp lementation in their 5-year
p ro gram.
The GTEC Bo ard may c hoose to recommend funding for those projec ts o r o ther econo mic develo p ment
p ro jects that req uire an eligibility d eterminatio n and must be p rio ritized b y the GT EC Board.
The p ro cess for eligibility d etermination and T IP inclus io n are outlined in the attac hed d o cuments .
FINANCIAL IMPACT:
Annual Bud geting Proc es s
SUBMITTED BY:
Edward G. Polas ek, AICP
ATTACHMENTS:
Description Type
Eligibility Determination Backup Material
TIP Pres entation Pres entation
Page 24 of 36
GTEC (4B)
ANALYSIS OF EXPENDITURES UNDER THE ACT
QUESTION 1
Is the expenditure for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses associated with
such authorized projects?” [Ballot Language]
QUESTION 2
Is the expenditure for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses associated with
such authorized projects” (ballot language) an authorized “Cost” as that term is defined in the
Act? [Act § 2(4)]. (See below for definition of “Cost” under the Act):
a. acquisition, cleanup, construction, reconstruction, improvement, expansion, including the cost
of the acquisition of all land, rights-of-way, property rights, easements, and interests
b. machinery and equipment, financing charges, inventory, raw materials and other supplies
c. research and development costs
d. interest prior to and during construction and for one year after completion of construction
whether or not capitalized
e. necessary reserve funds
f. cost of estimates and of engineering and legal services
g. plans
h. specifications
i. surveys
j. estimates of cost and of revenue
k. other expenses necessary or incident to determining the feasibility and practicability of
acquiring, cleaning, constructing, reconstructing, improving, and expanding any such project,
l. administrative expense or such other expense as may be necessary or incident to the
acquisition, cleanup, construction, reconstruction, improvement, and expansion thereof, the
placing of the same in operation, and the financing or refinancing of any such project
m. refunding of any outstanding obligations, mortgages, or advances issued, made or given by any
person for any of the aforementioned costs.
QUESTION 3
Is the expenditure for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses associated with
such authorized projects” (ballot language) related to an authorized “Project” as defined in the
Act? (See below for definition of “Project” under the Act):
a. Targeted infrastructure and improvements (one or more) (limited by the ballot language to
streets, roads, drainage and other related transportation system improvements) that are for the
creation or retention of primary jobs [defined in Section 2(17) of the Act as jobs available at a
company for which a majority of the products or services of that company are ultimately
exported to regional, statewide, national, or international markets infusing new dollars into
the local economy, and that are in one of the following NAICS sectors: 111 (crop production);
112 (animal production); 113 (forestry and logging); 11411 (commercial fishing); 115 (support
activities for agriculture and forestry); 211 to 213 (mining); 221 (utilities); 311 to 339
(manufacturing); 42 (wholesale trade); 48 and 49 (transportation and warehousing); 51
(excluding 512131 and 512132) (information (excluding movie theaters and drive in theaters));
523-525 (securities, commodity contracts, and other financial investments and related
activities; insurance carriers and related activities; funds, trusts and other financial vehicles);
5413, 5415, 5416, 5417, and 5419 (scientific research and development services); 551
Page 25 of 36
Revised 12.28.2005
(management of companies and enterprises); 56142 (telephone call centers), 922140
(correctional institutions), or 928110 (National Security, for the corresponding index entries for
Armed Forces, Army, Navy, Air Force, Marine Corps, and Military Bases)] and that are found
by the board of directors to be required or suitable for the development, retention, or
expansion of manufacturing and industrial facilities, research and development facilities,
military facilities, including closed or realigned military bases, transportation facilities
(including but not limited to airports, ports, mass commuting facilities, and parking facilities),
sewage or solid waste disposal facilities, recycling facilities, air or water pollution control
facilities, facilities for the furnishing of water to the general public, distribution centers, small
warehouse facilities capable of serving as decentralized storage and distribution centers,
primary job training facilities for use by institutions of higher education, and regional or
national corporate headquarters facilities. [Act § 2(11)(A)]; or
b. Job training required or suitable for the promotion of development and expansion of business
enterprises and other enterprises described by this Act, as provided by Section 38 of the Act,
which requires a business enterprise offering job training to commit in writing to create new
jobs that pay wages that are at least equal to the prevailing water for the applicable occupation
in the local labor market area, or increase its payroll to pay wages that are at least equal to the
prevailing wage for the applicable occupation in the local labor market area. [Act § 2(11)(B)]; or
c.
*
Infrastructure necessary to promote or develop new or expanded business enterprises
limited to streets and roads, rail spurs, water and sewer utilities, electric utilities, gas utilities,
drainage, site improvements and related improvements, and telecommunications and internet
improvements, and beach remediation along the Gulf of Mexico. [Act § 2(11)(C)]; or
d. Land, buildings, equipment, facilities, improvements, and expenditures found by the board of
directors to be required or suitable for use for a career center, if the area to be benefited by the
career center is not located in the taxing jurisdiction of a junior college district[Act § 2(11)(D )]
e. Infrastructure, improvements, land acquisition, buildings or expenditures that are for the
creation or retention of primary jobs for NAICS Sector 928110 (National Security, for the
corresponding index entries for Armed Forces, Army, Navy, Air Force, Marine Corps, and
Military Bases) and that are found by the board of directors to be required or suitable for
prompting or supporting a military base in active use to prevent the possible future closure or
realignment of the base; attracting new military missions to a military base in active use; or
redeveloping a military based that has been closed or realigned. [Act § 2(11)(__ )]
f. Professional and amateur (including children's) sports, athletic, entertainment, tourist,
convention, and public park purposes and events, including stadiums, ball parks,
auditoriums, amphitheaters, concert halls, parks and park facilities, open space
improvements, museums, exhibition facilities, and related store, restaurant, concession, and
automobile parking facilities, related area transportation facilities, and related roads, streets,
and water and sewer facilities, and other related improvements that enhance any of those
items” [Act § 4B(a)(2)(A)]; or
g. Promote or develop new or expanded business enterprises that create or retain primary jobs,
including a project to provide public safety facilities, streets and roads, drainage and related
improvements, demolition of existing structures, general municipally owned improvements,
as well as any improvements or facilities that are related to any of those projects and any other
project that the board in its discretion determines promotes or develops new or expanded
business enterprises that create or retain primary jobs [Act § 4B(a)(2)(B)]; or
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Revised 12.28.2005
h. Required or suitable for the promotion of development and expansion of affordable housing,
as defined by 42 U.S.C. Section 12745” [Act § 4B(a)(2)(C )]; or
i. Required or suitable for the development or improvement of water supply facilities including
dams, transmission lines, well field developments, and other water supply alternatives.
[NOTE: Only if approved by the voters at a special election.} Act § 4B(a)(2)(D), 4B(a-5)(1) and
(2).]
j. Required or suitable for the development and institution of water or for the development and
institution of water conservation programs, including incentives to install water-saving
plumbing fixtures, educational programs, brush control programs, and programs to replace
malfunctioning or leaking water lines and other water facilities. [NOTE: Only if approved by
the voters at a special election.} Act § 4B(a)(2)(E), 4B(a-5)(1) and (2).]
k. Required or suitable for the development, retention, or expansion of business enterprises if the
project is undertaken by a corporation created by an eligible city that has not for each of the
preceding two years received more than $50,000 in revenues from sales and use taxes imposed
under this section, and the governing body which has authorized the project by adopting a
resolution only after giving the resolution at least two separate readings conducted at least one
week apart. [Act § 4B(a)(2)( F)]
QUESTION 4
Did the Board of Directors of GTEC make specific findings with regard to the type of
expenditure, whether it was within the definition of “Cost”; and what type of “Project” it relates
to?
♦♦♦♦♦♦♦♦♦♦♦♦♦
THE ANSWERS TO ALL OF THE FOUR MAIN
QUESTIONS ABOVE MUST BE “YES” IN
ORDER FOR THE EXPENDITURE OF GTEC
FUNDS TO BE PROPER UNDER THE BALLOT
LANGUAGE AND THE ACT.
♦♦♦♦♦♦♦♦♦♦♦♦♦
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4/11/2018
1
GTEC TIP PROCESS
Georgetown Transportation
Enhancement Corporation
April 18, 2018
City of Georgetown
Transportation Improvement
Program (TIP)
• Moving long range projects into short term for
implementation.
• Objective process for evaluating and selecting
projects to move forward in Section 4B of the
Development Corporation Act.
• Ensures consistency with OTP, Comprehensive
Plan and Capital Improvement Program.
• Enables projects to compete for funding (GTEC,
TxDOT, CAMPO, etc.)
City of Georgetown
Page 28 of 36
4/11/2018
2
Role of Georgetown Transportation
Enhancement Corporation Board
• Prioritization and rank the many potential
transportation improvements identified in OTP
for economic development purposes.
• Prioritize and rank non-OTP projects for streets,
roads, drainage and other related transportation
system improvements that enhance or enable
economic development projects in the City.
• Recommend a 5-year funding scenario for the
highest priority projects in the GTEC TIP/CIP.
City of Georgetown
GTEC Findings Process
• 4 Question Process in State Statute:
1. Is the expenditure for “streets, roads,
drainage and other related transportation
system improvements, including the
payment of maintenance and operating
expenses associated with such authorized
projects?” [Ballot Language]
City of Georgetown
Page 29 of 36
4/11/2018
3
GTEC Findings Process (cont.)
• 4 Question Process in State Statute:
2. Is the expenditure for “streets, roads,
drainage and other related transportation
system improvements, including the
payment of maintenance and operating
expenses associated with such authorized
projects” (ballot language) an authorized
“Cost” as that term is defined in the Act?
[Act § 2(4)]. (11 different items meet the
definition of “Cost” under the Act)
City of Georgetown
GTEC Findings Process (cont.)
• 4 Question Process in State Statute:
3. Is the expenditure for “streets, roads,
drainage and other related transportation
system improvements, including the
payment of maintenance and operating
expenses associated with such authorized
projects” (ballot language) related to an
authorized “Project” as defined in the Act?
(13 potential items meet the definition of
“Project” under the Act).
City of Georgetown
Page 30 of 36
4/11/2018
4
GTEC Findings Process (cont.)
• 4 Question Process in State Statute:
4. Did the Board of Directors of GTEC make
specific findings with regard to the type of
expenditure, whether it was within the
definition of “Cost”; and what type of
“Project” it relates to?
City of Georgetown
Motions for project eligibility
• The Georgetown Transportation Enhancement
Board, following guidelines provided by the City
Attorney, finds Transportation Project
“__described_____”eligible for 4B funding,
because it: 1) conforms to the ballot language
establishing the sales tax; 2) constitutes one or
more costs authorized by statute; 3) is one or
more of the types of project authorized by
statute, documented by the GTEC Board
Ranking of Eligibility: Ranking Summary
completed in/on __date_____.
City of Georgetown
Page 31 of 36
4/11/2018
5
GTEC Findings Process (cont.)
• Once a New Project has been found eligible:
• GTEC must hold a public hearing on including
the new project in the TIP.
• New GTEC TIP Projects shall not be funded until
60 days after pubic notice of hearing.
1. 10 percent of voters may petition for election on
funding the project within the 60 days.
2. No petition means the project may advance.
• Project remains eligible until future action of
Board.
City of Georgetown
Projects Found Eligible
BL South East Inner Loop (Widening to 4 Lanes (IH 35 to Rock Ride
Lane))
XX Airport Road (IH35 to Lakeway)
QQ Airport Road (Berry Creek Drive south to Three Forks)
CE Blue Ridge Drive (WH TIRZ)
CJ Westinghouse Rd - Mays Street to FM 1460 (WH TIRZ)
WW Collector Three Forks to Aviation Drive
AT SH 29 (IH 35 to Haven Lane) HEB TIA
design Construct Northbound Frontage Road (FM 2338 to Lakeway)
design IH-35/Williams Gateway Access Improvements (Rivery Extension)
design Mays - Westinghouse Rd to Blue Springs (WH TIRZ)
design FM971/Northwest Blvd Bridge (Washam over IH35 to Apple Creek)
design FM 971 (Terminus of NW/971 Bridge to Gann St)
City of Georgetown
Page 32 of 36
4/11/2018
6
Projects Found Eligible
construct Wolf Ranch Parkway (SH 29 (D.B. Wood) to SH 29 Bypass) (tied
to bypass)
construct SH 29 Bypass (from RR 2243 to SH29)
construct Rivery TIA Improvements
construct FM 1460 Widening (Quail Valley south to North of CR114 in
Round Rock)
construct SH 29 Bypass (from IH 35 to RR 2243)
partial Blue Ridge Drive (Blue Springs to Data Center)
partial SH 29 Bypass (from RR 2243 to SH29)
partial Airport Road (Lakeway to North of Halmar Cove)
partial Aviation Drive (Airport Road to IH 35)
City of Georgetown
partial Sam Houston Boulevard (Maple to SH 130)
Projects Found Eligible
Complete Mays - Teravista Pkwy To Westinghouse Rd (WH TIRZ)
Complete Lakeway Bridge over IH 35, from Austin Ave. to Airport
WC Complete Construct Northbound Frontage Road and Bridge (RM 2243 to
SH 29)
WC Complete Construct Northbound Frontage Road (Southwest Bypass to RM
2243)
Complete Wolf Ranch Parkway (Rivery to SH 29)
Complete Southbound Frontage Road (SH 29 to RM 2243
Complete Tasus Way
Complete Snead Drive
Complete Park Central Boulevard
City of Georgetown
Complete Sam Houston Boulevard (Maple to Rock Ride)
Page 33 of 36
4/11/2018
7
What does the GTEC TIP Look Like?
City of Georgetown
Project Spent/ Current 2016/17 2017/18 2018/19 2019/20 2020/21 Summary Funds
Project Detail Description of Transportation Total Encumbered GTEC GTEC GTEC GTEC GTEC GTEC 5 Year Still
# Improvement Estimate Funding Funding Funding Funding Funding Funding Funding Total Needed*
Projects Submitted to GTEC for their TIP Process
AD IH-35/Williams Gateway Access Improvements (Rivery
Extension)$12,165,000 $65,000 $3,000,000 $4,000,000 $0 $0 $0 $0 $4,000,000 $5,165,000
BC Wolf Ranch Parkway (SH 29 (D.B. Wood) to SH 29 Bypass)
(tied to bypass)$4,600,000 $1,330,000 $0 $0 $0 $0 $0 $0 $0 $3,270,000
AZ SH 29 Bypass (from RR 2243 to SH29) $18,920,000 $5,390,000 $0 $0 $0 $0 $0 $0 $0 $13,530,000
BK SH 29 Bypass (from IH 35 to RR 2243) $20,300,000 $1,500,000 $0 $0 $0 $0 $0 $0 $0 $18,800,000
BL South East Inner Loop (Widening to 4 Lanes (IH 35 to Rock
Ride Lane))$19,950,000 $0 $0 $0 $2,500,000 $0 $0 $0 $2,500,000 $17,450,000
BO
FM 1460 Widening (Quail Valley south to '1,000 North of
CR114 in Round Rock)$44,565,400 $1,500,000 $450,000 $0 $0 $0 $0 $0 $0 $42,615,400
XX Airport Road (IH35 to Lakeway)*** $6,700,000 $0 $2,000,000 $0 $0 $0 $0 $0 $0 $4,700,000
VV Airport Road (Lakeway to North of Halmar Cove)*** $7,500,000 $0 $0 $1,850,000 $0 $0 $0 $4,364,000 $6,214,000 $7,500,000
QQ Airport Road (Berry Creek Drive south to Three Forks) $11,870,000 $0 $0 $0 $0 $0 $0 $0 $0 $11,870,000
AE FM971/Northwest Blvd Bridge (Washam over IH35 to Apple
Creek)$12,825,000 $425,000 $0 $0 $0 $0 $0 $0 $0 $12,400,000
AG FM 971 (Terminus of NW/971 Bridge (QQ) to Gann St) $4,150,000 $150,000 $0 $0 $0 $0 $0 $0 $0 $4,000,000
AF Construct Northbound Frontage Road (FM 2338 to Lakeway)
$12,500,000 $100,000 $0 $0 $0 $1,250,000 $3,125,000 $0 $4,375,000 $12,400,000
CK Mays - Teravista Pkwy To Westinghouse Rd (WH TIRZ) $10,650,000 $300,000 $10,150,000 $0 $0 $0 $0 $0 $0 $200,000
BZ Mays - Westinghouse Rd to Blue Springs (WH TIRZ) $12,760,000 $0 $0 $3,500,000 $0 $0 $0 $0 $3,500,000 $9,260,000
CE Blue Ridge Drive (WH TIRZ) $10,910,000 $0 $0 $0 $0 $0 $0 $0 $0 $10,910,000
CJ Westinghouse Rd - Mays Street to FM 1460 (WH TIRZ) $18,530,000 $0 $0 $0 $0 $0 $0 $0 $0 $18,530,000
UU Aviation Drive (Airport Road to IH 35) $4,200,000 $300,000 $0 $0 $0 $0 $0 $0 $0 $3,900,000
WW Three Forks to Aviation Drive $2,625,000 $0 $0 $0 $0 $0 $0 $0 $0 $2,625,000
AT SH 29 (IH 35 to Haven Lane) HEB TIA $5,000,000 $650,000 $0 $0 $0 $0 $0 $0 $0 $4,350,000
Riv TIA Rivery TIA Improvements $3,250,000 $750,000 $1,400,000 $0 $0 $1,250,000 $0 $0 $1,250,000 $1,250,000
Total $243,970,400 $12,460,000 $17,000,000 $9,350,000 $2,500,000 $2,500,000 $3,125,000 $4,364,000 $21,839,000 $204,725,400
OLD SCHOOL EXCEL!
Next Step the new GTEC TIP
Overall Project Sheet
City of Georgetown
Page 34 of 36
4/11/2018
8
Comments/Questions
City of Georgetown
Page 35 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
May 16, 2018
SUBJECT:
Mo tion to Ad jo urn:
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Page 36 of 36